AGENDA

REGULAR MEETING OF COUNCIL

Tuesday, June 9, 2015

7:30 p.m.

George Fraser Room, Ucluelet Community Centre

500 Matterson Drive,

Ucluelet, B.C.

Council Members:

Mayor Dianne St. Jacques

Councillor Sally Mole

Councillor Randy Oliwa

Councillor Marilyn McEwen

Councillor Mayco Noel

www.ucluelet.ca

THIS PAGE LEFT BLANK INTENTIONALLY

[ 1 ]

District of Ucluelet

500 Matterson Drive,

Ucluelet, BC, Canada V0R 3A0

250-726-7744

www.ucluelet.ca

REGULAR MEETING OF COUNCIL

7:30 p.m.

Tuesday, June 9, 2015

George Fraser Room, Ucluelet Community Centre,

500 Matterson Drive, Ucluelet

AGENDA

1. CALL TO ORDER

2. INTRODUCTION OF LATE ITEMS

Late items are introduced by Council approval, but will appear in a separate agenda

3. ADOPTION OF MINUTES

3.1. May 26, 2015 Regular Council Minutes p.7

4. BUSINESS OUT OF THE MINUTES

4.1. Committee of the Whole Recommendations

a. THAT Council direct District staff to contact Ucluelet Secondary School to engage on how to implement emergency planning programming using the new digital sign.

b. THAT the digital sign at Ucluelet Secondary School be used for community event programming in addition to emergency planning.

c. THAT the digital sign at Ucluelet Secondary School be altered to show the temperature in Celsius.

d. THAT the District put out a press release to announce the hiring of two seasonal bylaw services ambassadors and to provide the public with information on the mandate of these positions and the procedure for making bylaw inquiries or complaints.

e. THAT the District contact the Canadian Coast Guard to request their plans for keeping the grounds at Amphitrite Point maintained, to the same standard they have been for the past 25 years, this season and into the future.

5. PUBLIC INPUT, DELEGATIONS & PETITIONS

6. CORRESPONDENCE

6.1. Request re: 1956 Greywhale Place Building Exemption p.15

Emil Daley, Resident

6.2. Input re: St. Jacques Boulevard Park Land Use p.17

Carey McPherson, Dave McPherson, Bill Embury, Shelly LaRose - Residents

6.3. Request re: Cemetery Bylaw Exemption p.21

A (Meri) Corlazzoli, Resident

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7. INFORMATION ITEMS

7.1. Follow-up re: Junior Canadian Rangers Program p.23

Ministry of National Defence

7.2. Wall Mural Painting at 1932 Peninsula Road p.25

Courtney Johnson

8. COUNCIL COMMITTEE REPORTS

8.1. Councillor Sally Mole Deputy Mayor April – June

• Ucluelet & Area Child Care Society

• Westcoast Community Resources Society

• Coastal Family Resource Coalition

• Food Bank on the Edge

8.2. Councillor Marilyn McEwen Deputy Mayor July – September

• West Coast Multiplex Society

• Ucluelet & Area Historical Society

• Wild Pacific Trail Society

• Vancouver Island Regional Library Board - Trustee

8.3. Councillor Mayco Noel Deputy Mayor October – December

• Ucluelet Volunteer Fire Brigade

• Central West Coast Forest Society

• Ucluelet Chamber of Commerce

• Tourism Ucluelet

• Signage Committee

8.4. Councillor Randy Oliwa Deputy Mayor January – March

• Vancouver Island Regional Library Board - Alternate

• Harbour Advisory Committee

• Aquarium Board

• Seaview Seniors Housing Society

8.5. Mayor Dianne St. Jacques

• Alberni-Clayoquot Regional District

• Coastal Community Network

• Groundfish Development Authority

• DFO Fisheries Committees for Groundfish & Hake

• Pacific Rim Harbour Authority

9. REPORTS

9.1. Expenditure Voucher G-10/15 p.27

Jeanette O’Connor, Chief Financial Officer

10. LEGISLATION

None

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11. NEW BUSINESS

12. QUESTION PERIOD

13. CLOSED SESSION

This meeting may be closed to the public where items for consideration meet the requirements of Section 90 of the Community Charter.

14. ADJOURNMENT

Regular Council Meeting Minutes – May 26, 2015 Page 1

DISTRICT OF UCLUELET MINUTES OF THE REGULAR COUNCIL MEETING

HELD IN THE GEORGE FRASER ROOM, 500 MATTERSON DRIVE MAY 26, 2015 AT 7:30 PM

Present: Chair: Mayor St. Jacques

Council: Councillors McEwen, Oliwa, and Noel

Staff: Andrew Yeates, Chief Administrative Officer; Morgan Dosdall, Recording Secretary

Regrets: Councillor Mole

1. CALL TO ORDER:

Mayor St. Jacques called the meeting to order at 7:30 pm

2. ADOPTION OF MINUTES:

2.1 May 12, 2015 Regular Council Minutes

2015-140 It was moved by Councillor McEwen and seconded by Councillor Noel

THAT the May 12, 2015 Regular Council Minutes be adopted as amended.

CARRIED 2.2 May 14, 2015 Special Council Minutes

2015-141 It was moved by Councillor Noel and seconded by Councillor McEwen

THAT the May 14, 2015 Special Council Minutes be adopted as presented.

CARRIED

ERRORS OR OMISSIONS

� May 12, 2015 Minutes, res. 2015-133: Correct “seconded by Councillor Oliwa” with “seconded by Councillor McEwen”

3. PUBLIC INPUT, DELEGATIONS & PETITIONS:

Delegations

3.1 Tawney Lem, West Coast Aquatic Re: Feedback on Education Tourism Economy Research

� Council received a presentation on updates from the Pacific Rim Education and Tourism Committee

� Council will provide their feedback on the initiatives to the Committee by mid-June at the latest

4. CORRESPONDENCE:

4.1 Proclamation re: Access Awareness day – June 6, 2015

Lorraine Copas, Social Planning & Research Council of BC

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3.1

Regular Council Meeting Minutes – May 26, 2015 Page 2

2015-142 It was moved by Councillor Oliwa and seconded by Councillor McEwen

THAT Council proclaim June 6, 2015 as Access Awareness Day in Ucluelet.

CARRIED

4.2 Authorization re: Sewage Treatment System Assessment

Vanassa Daranikone, Environment Canada

2015-143 It was moved by Councillor Oliwa and seconded by Councillor McEwen

THAT Council authorize Environment Canada’s Marine Water Quality Monitoring Unit to conduct an assessment on Ucluelet’s sewage treatment system for the purposes of determining the impact of the system on shellfish harvesting waters in the area.

CARRIED

4.3 Request re: Installing Gate at Helen Road/ Hyphocus Island

Ian Jacobs, Resident

2015-144 It was moved by Councillor Oliwa and seconded by Councillor McEwen

THAT Council receive correspondence item 4.3 for information.

CARRIED

• Council requested that staff inform Mr. Jacobs that the District has hired two seasonal bylaw positions who can assist in monitoring the situation

4.4 Invitation re: 2015 Ucluelet Secondary School Commencement

Carol Sedgwick, Ucluelet Secondary School

2015-145 It was moved by Councillor Oliwa and seconded by Councillor McEwen

THAT Council receive correspondence item 4.4 and that Mayor St. Jacques attend the ceremony.

CARRIED

4.5 Speed Bumps on Helen Road

Lisbeth Edwards, Resident

2015-146 It was moved by Councillor McEwen and seconded by Councillor Noel

THAT Council receive correspondence item 4.5 for information.

CARRIED

5. INFORMATION ITEMS:

2015-147 It was moved by Councillor McEwen and seconded by Councillor Noel

THAT Council receive information items 5.1 through 5.5 as a block.

CARRIED 5.1 2014 Endorsed UBCM Resolutions

Union of BC Municipalities

5.2 Completion of 2014/15 Community to Community Forum

Union of BC Municipalities

8

Regular Council Meeting Minutes – May 26, 2015 Page 3

5.3 Vancouver Island Trails Strategy – Phase 1 Inventory

Tourism Vancouver Island

5.4 Canada 150 Fund

House of Commons

5.5 Gateway Development Permit Area – OCP Update

District of Tofino

6. COUNCIL COMMITTEE REPORTS:

6.1 Councillor McEwen

Wild Pacific Trail Society

• Looking to install 10 new spots along Lighthouse Loop with benches, some areas will also have decks; Oyster Jim has already identified the spots

6.3 Councillor Noel

Ucluelet Volunteer Fire Brigade

• Promoted two Lieutenants to Captains: Paul Galloway and Alan Anderson

• Cpt. Anderson played big role in coordinating the brigade’s involvement in Porsche Club events, which raised almost $5900; $25k raised for Fire Brigade since 2009

Central West Coast Forest Society

• Still looking for volunteers for morning counting of the smolts

Tourism Ucluelet

• Recent meeting went well; new chair is Tracy Eeftink; Council still to get back to TU on approval of their budget

2015-148 It was moved by Mayor St. Jacques and seconded by Councillor Oliwa

THAT Council appoint Councillor Noel to serve as Council’s representative to Tourism Ucluelet.

CARRIED

6.4 Councillor Oliwa

No meetings to report

6.5 Mayor St. Jacques

DFO Fisheries Committees for Groundfish & Hake

• Regional fisheries meeting in Port Alberni; Chinook dropped 205k to 127k this year, 60k of which will go to recreation; Area G trollers hit hard with total allowable catch dropped to 49k

• Pacific Salmon Treaty fund still has $17-18M left, originally meant to buy licenses off of various trollers; still needs to be lobbying done from coastal communities to ensure money stays related to fisheries issues and coastal workers/communities (ACRD drafting letter to speak to this); US-Canadian treaty coming to an end in 2018, negotiations to begin anew in 2016

9

Regular Council Meeting Minutes – May 26, 2015 Page 4

• Mixed forecast on Coho; found warm water ‘blob’ 2-3 degrees above normal temperature off coast, will be bad for salmon returns; sockeye has a good forecast at 1M pieces, with possible early run; chum has low numbers and no commercial interest

• Dennis Chalmers from Province reported there is now a Seafood Secretariat regarding fisheries, chaired by Ministry of Agriculture, with other ministries represented; is a step in right direction

• Hake allocated at 114k metric tonnes; Russian embargo still hurting market, with poor sales in Brussels this year; at most, processors can use 80,000t so are looking to get joint venture factory ship to take 30k

• Shrimp at 42M pounds; lots of interest in China for shrimp; have 42 out of 132 licensed boats out fishing; Ucluelet Harbour Seafoods already processing shrimp; challenge is reducing bycatch, but Canada doesn’t allow use of lights for fishing, so are looking into pilot project for alternative methods

• Don Hall from Tribal Council spoke to seriousness of getting involved in the use of remaining Salmon Treaty funds before the treaty expires; justification trial for NTC fisheries will resume in Ahousaht in Autumn 2015

• West Coast Aquatic has new centre opening at Harbour quay; looking into how they can rehabilitate the Kennedy Lake sockeye run

Alberni-Clayoquot Regional District

• West Coast Aquatic presented on spatial mapping, which is completed from Barkley Sound inlet to Tofino; map broken into 25 zones using Google Earth as a platform; will be able to report on activities and licensing, eel grass locations, etc.; will be interested in seeing results for Ucluelet

• Board meeting on gas tax strategic funding for Long Beach Airport, will have more information in Autumn

• West Coast Committee meeting on May 14; reported that tsunami detection device installed at airport; has greater range than anticipated at 110km, measuring surface currents; committee will connect the feed to their website - should be a good tool for surfers, too; Mark Fortune reported that cutting is virtually complete at airport, with particular focus on Grice Bay Rd

Groundfish Development Authority

• Special industry caucus meeting on May 20; reviewed GDA’s budget

• AGM to be held May 29

Community Forest

• Last document with lawyer for review; once review is complete the application will go forward

Parks Canada

• Recent phone meeting with Jim Morgan to go over plans for the Pacific Rim Visitors Centre; have draft plan for inside, will see next week; afterwards, should have work plan and timeline

• Drafting renewal contract, to be signed soon

• Flags will be replaced this coming week

10

Regular Council Meeting Minutes – May 26, 2015 Page 5

2015-149 It was moved by Councillor Oliwa and seconded by Councillor McEwen

THAT Council receive all committee reports.

CARRIED

7. REPORTS:

7.1 Expenditure Voucher G-09/15 Jeanette O’Connor, Chief Financial Officer

2015-150 It was moved by Councillor Oliwa and seconded by Councillor McEwen

THAT Council receive Expenditure Voucher G-09/15.

CARRIED

8. LEGISLATION:

8.1 Proposal to Amend CS-7 Zone to Include “Personal Services” as a Permitted Use John Towgood, Planning Assistant

Councillor Noel recused himself at 8:14 pm

2015-151 It was moved by Councillor McEwen and seconded by Councillor Oliwa

THAT Council approve recommendation 1 and 2 of the “Proposal to amend the CS-7 Tourist Commercial & Residential zone to include “Personal Services” as a permitted use in section CS-7.1.1(1)” report, which states:

1. THAT Zoning Bylaw No. 1183, 2015 be given First and Second Readings; and,

2. THAT Zoning Bylaw No. 1183, 2015 be advanced to a Public Hearing.

CARRIED 8.2 Zoning Amendment Bylaw 1183, 2015

2015-152 It was moved by Councillor Oliwa and seconded by Councillor McEwen

THAT Council give First Reading to Zoning Amendment Bylaw No. 1183, 2015.

CARRIED

2015-153 It was moved by Councillor Oliwa and seconded by Councillor McEwen

THAT Council give Second Reading to Zoning Amendment Bylaw No. 1183, 2015.

CARRIED

Councillor Noel returned at 8:15 pm

9. LATE ITEMS:

9.1 Canada 150 Community Infrastructure Program Abby Fortune, Director of Parks & Recreation

2015-154 It was moved by Councillor Oliwa and seconded by Councillor McEwen

THAT staff be directed to apply for the Canada 150 Community Infrastructure Program grant before the deadline of June 17, 2015 for the Skateboard Park.

CARRIED

11

Regular Council Meeting Minutes – May 26, 2015 Page 6

10. NEW BUSINESS:

10.1 Councillor Oliwa

� Clr. Oliwa noted student projections for Elementary school is 190, and Secondary school is 149; staffing hours on a per child basis; looking at four 5hr EA positions and shared administration between schools; lots of events wrapping up: Beach Day, Aboriginal Day; just had track and field day, big success

� Clr. Oliwa requested that, if not already done, that 2013 financials be forwarded to the Harbour Advisory Committee until the 2014 numbers are ready

� Clr. Oliwa inquired as to the process for Council’s approval of Tourism Ucluelet’s budget; Mayor St. Jacques proposed that Council individually review and speak to it next week

2015-155 It was moved by Councillor Oliwa and seconded by Councillor McEwen

THAT staff be directed to send a letter in support of the residual Pacific Salmon Treaty funds remaining allocated for use by coastal communities.

CARRIED

10.2 Councillor Noel

2015-156 It was moved by Councillor Noel and seconded by Councillor Oliwa

THAT staff be directed to send a letter to the owners of Howler’s Family Restaurant and the old #1 building to thank them for their efforts in updating and beautifying the buildings.

CARRIED

10.3 Councillor McEwen

2015-157 It was moved by Councillor McEwen and seconded by Councillor Noel

THAT the District of Ucluelet rekindle its membership with the Vancouver Island Economic Alliance group.

CARRIED

11. QUESTION PERIOD:

12. CLOSED SESSION:

Mayor St. Jacques suspended the regular council meeting at 8:24 pm and moved in-camera under section 90(1), subsections (c) and (d) of the Community Charter at 8:34 pm.

12

Regular Council Meeting Minutes – May 26, 2015 Page 7

13. ADJOURNMENT:

Mayor St. Jacques adjourned the in-camera meeting at 9:27 pm and resumed the open meeting at 9:28 pm.

Mayor St. Jacques adjourned the regular council meeting at 9:30 pm.

CERTIFIED CORRECT: Minutes of the Regular Council Meeting held on Tuesday, May 26, 2015 at 7:30 pm in the George Fraser Community Room, 500 Matterson Road, Ucluelet, BC.

Dianne St. Jacques

Mayor

Andrew Yeates

CAO

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15

6.1

16

on June 1, 2015

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6.2

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Fflecode: o 2 20 ~ 6 o '2cl 15 X-Ref: Forwarded to: Coul'\C.Ae, A.-d.v-~u-r I J Physica l r.xt Electronlc: JUN 3 2015

May 28°1, 201 5

To Mayor & Council District ofUcluelet P.O. Box 999, 200 Main St. Ucluelet. BC VOR3AO

Dear Mayor & Council,

REQUEST FOR EXEMPTION TO CEMETERY BYLAW

(}une q, 2ol5 CK

Mrs . A (Meri) Corlazzoli P.O. Box 172

Ucluelet, B.C. VOR3AO

Phone 726-7728

Would you please consider this request to grant an exemption to the Cemetery Bylaw to allow the placing of an above-ground granite headstone in memory of my late husband, Lorenzo Corlazzoli.

As indicated on the attached diagram, the headstone would be l 6" tall , 28" wide, by 6" deep, mounted on a base. We will be rounding the corners as shown in the photo. The extra size will allow us to mount a photo and have a picture of our local mountain range.

I hope that this meets with your approval, and feel that it will serve to compliment the surrounding grave sites in this area.

Y~nc~?>~ Mrs. A (Meri) Corlazzoli and family

21

6.3

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Filecode: 042.o-Zo ~c(i X-Ref: C 'I -·~ Forwarded to: ounc.i ' And<cvv [ J Physical Ix ] Electronic

Minister of National Defence

Ministre de la Defense nationale

Ottawa, Canada K1 A OK2

MAY 1 5 2015

Her Worship Dianne St. Jacques Mayor of the District of Ucluelet 200 Main Street PO Box 999 Ucluelet BC VOR 3AO

Dear Mayor St. Jacques:

MAY Z 5 2015

I am responding to your letter of March 10, 2015 , concerning the Junior Canadian Rangers (JCR) Program in Ucluelet.

I very much appreciate your kind words regarding the support provided by the Department of National Defence (DND) to the Ucluelet JCR Patrol. The JCR Program owes its success to the dedication of local residents and Canadian Armed Forces members who support and provide mentorship to JCR youth. I was delighted to learn that the Ucluelet patrol is directly suppo1ted by 16 members of your community with an excellent mixture of Canadian Rangers, Adult Committee volunteers, and parents. It is also my understanding that the District of Ucluelet provides free meeting space for the JCR Patrol. This outstanding support clearly demonstrates the community's dedication and desire to ensure the continued success and growth of the JCR Program.

As you may already be aware, the Ucluelet Patrol participates in numerous activities conducted in your community, such as the Edge to Edge Marathon, Ukee Days, the Whale Festival, and Remembrance Day events. These events form part of the life and traditional-skills component of the JCR Program. Further to this, in concert with the Ucluelet Canadian Rangers Patrol, the Junior Canadian Rangers develop other integral skills such as first aid, HAM radio certification, and search and rescue. I am proud to aclmowledge that Ucluelet Patrol members are becoming the leaders of tomorrow, which will make your community even more successful in the future.

The supp01t your community provides to the Ucluelet JCR Patrol, in partnership with ONO, is a sterling example for other youth programs.

Thank you for taking the time to write.

Canada 23

7.1

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1

������������������������������������������������From: Info UclueletSubject: Dear town planner, Re: wall mural

-----

From: Courtney Fick [mailto:courtney.fick@gmail.com]

Sent: June-02-15 12:49 PM

To: Info Ucluelet

Subject: Dear town planner, Re: wall mural

Greetings,

My name is Courtney Johnson and I'm writing in regards to painting a mural on the wall next to Image

West(located at 1932 peninsula Rd.) In Ucluelet.

The mural is planned to be painted on July 1st, 2015 by one or more experienced artists selected by PRAS (as

PRAS is sponsoring the costs of this project).

Only the wooden archways in the wall are planned to be painted. The murals will be tasteful and west coast

themed. The purpose is to make a beautiful art piece to be enjoyed by the community. Please note, There is no

advertising intention for image west gallery in this project.

I'm available for contact if you have any questions or concerns. Thank you very much for your time and have a

lovely day.

Kind regards,

Courtney Johnson

250-266-2077

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7.2

Picture of wall to be painted.

226

Date: Page: 1 of 3

CHEQUE LISTING: AMOUNT

Cheques: # 22509 - # 22562 $ 68,285.74

PAYROLL:

PR 011/15 $ 58,002.49

$ 126,288.23

RECEIVED FOR INFORMATION AT MEETING HELD:

Jeanette O'Connor, CFO

June 9, 2015

District of Ucluelet

Expenditure Voucher

G-10/15

June 4, 2015

27

9.1

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022554 002 22/05/2015 UPM19 UKEE PUBLIC MARKET 2015GIA UKEE MARKET 2015 1,995.00 1,995.00

022555 002 22/05/2015 UR849 UCLUELET RENT-IT C 20159 LAWN MOWERS-TUNE-U 94.84 1,406.99 19599 JAN-FEB PORTABLE R 616.00 20226 WEED EATER MAINTEN 552.74 20663 CUTTING DISCS 143.41

022556 002 22/05/2015 US398 UCLUELET SECONDARY 2015GIA USS DISCRETIONARY 500.00 500.00

022557 002 22/05/2015 US398 UCLUELET SECONDARY 2015GIA2 USS TRIP 2015 1,000.00 1,000.00

022558 002 22/05/2015 US431 1RST UCLUELET SCOU 2015GIA SCOUTS 2015 500.00 500.00

022559 002 22/05/2015 UV145 UCLUELET VIDEO SER MAY/15 MAY/15 DATA TRANSF 557.76 557.76

022560 002 22/05/2015 WC034 WILSON CHANTALLE 121249 WILSON-SUPPLIES 99.98 99.98

022561 002 22/05/2015 WW601 WORDSWORTH PRINT M JV17 UKEE DAYS AD 525.00 525.00

022562 002 26/05/2015 CK608 CORTES KEVIN D472 D472 3,626.60 7,960.13 D473 D473 4,333.53

68,285.74 68,285.74 Total: 0.00

*** End of Report ***

29