Embed Size (px)
Citation preview
April 1st-6th
The Wooster High SchoolInstrumental Music
Department
DISNEY WORLDDISNEY WORLD
2012 2012
Disney WorldTrip
Handbook
Orlando, FloridaApril 1-6, 2012
Disney World
Wooster High SchoolInstrumental Music Department
Table Of Contents
1
Addresses and Phone #'s 4Adult List 6 Bus Travel 11Chaperone Information 18Chaperones' Student Check-Off Sheet 28Disney Information 6General Guidelines 10Hotel Information 17Itinerary 8Instruments and Equipment 15Loading 16Luggage 11Medical 14Money 15Music 15Music Staff and Chaperone Room Assignments 20Notes 26Participating WHS Organizations 4Pledge Form & Field Trip Permit (return by 3/16) 29Special Information 11Student Bus and Room Assignments 21Student List 5Trip Statistics 25Uniforms 13What To Bring 12
From The Principal
2
Dear Students, Staff, and Chaperones,
Being a member of The Incredible Wooster High School Band and Orchestra is an honor that you will not understand for a few years to come. Going to my favorite place in the world, Disney World of Florida, is a wonderful opportunity that I hope you will find educational and enjoyable. You should be proud to be a member of such a group. Wooster is so privileged to have such a comprehensive and outstanding leadership group in music that has presented extraordinary performances that I have enjoyed for over twenty-five years.
You will have other opportunities and experiences that most students across this nation will never have on this current trip to Walt Disney World. Although your trip will have many experiences that you will forever remember, including being part of the most magical parade in the world, you will be representing yourselves and the city of Wooster. While you are there enjoying time with your fellow musicians, please remember your primary mission – representing Wooster High School and the Wooster community.
While you are traveling, remember your roles as good am-bassadors from Wooster. Our administrative team has high expectations for your safety, welfare and displaying proper behavior at all times. Please be safe in all you do. Most im-portantly, take time to enjoy your friends and experiences. Say hello to my friend “Mickey Mouse!”
Congratulations and Good Luck! Go Woo!
Mrs.Jorney-Gifford
From The Director
Dear Students,
What a great opportunity we have in a trip such as this. You will perform for thousands of people in one of the greatest venues in the world, Disney World! I am very confident in your abilities and extremely proud of all of you. I’m so excited that you will get the chance to show so many oth-ers how talented you are. No matter what, please relax and enjoy yourself. You deserve an opportunity like this, so take advantage of every minute. The memories of this trip will be with you for a lifetime.
Because we will spend much of our trip in the midst of hun-dreds of thousands of people, it will be very important for you to be extremely conscious of where you are asked to be and when. Your safety and enjoyment are of primary concern. Please give the chaperones that have volunteered their time and money for our trip the respect they deserve. In short, just use your head.
Many people have made sacrifices so that you may take advantage of this opportunity. Please remember that you are representing not only Wooster High School, but the city of Wooster and the state of Ohio. Your fine musicianship will surely come through; make sure that your attention to profes-sionalism does as well.
Congratulations and good luck!
Sincerely,
3
Mr.Adams
Wooster High School String Orchestra Dan Adams, Director
Wooster High School Marching Band Dan Adams, Diane Adams, Doug Bennett, Jen Burnham, Tom Long, Directors
General InformationParticipating WHS Organizations
4
Tour CoordinatorNoteworthy Tours, Inc. 1-800-323-2331PO Box 1665 1-419-627-2757 (emergencies)Sandusky, Ohio 44871-1665 [email protected]
Go Online To Get Up-to-date Trip Informationhttp://www.whsmusic.nvi.net/trips.htm
Hotel SpringHill Suites - Lake Buena Vista 8601 Vineland Avenue Orlando, Florida 32821 877-682-8552
Wooster High School Music Transportation515 Oldman Road Lakefront LinesWooster, Ohio 44691 13315 Brookpark Road330-345-4000 x.3261 Parma, OH 44142email: [email protected] 800-638-6338
Important Addresses & Phone #’s
5
Participating Students (and bus number)
General Information continued
203 Students
(** Loading Crew)
6
Adults (and bus number)
General Information continued
Dan Adams 1Diane Adams 1Doug Bennett 4Jennifer Burnham 1Alan Engelhardt 3Kathy Engelhardt 3Alan Gatz 1Mike Heidelman 4
Denise Otto 2Sharon Schmidt 1Susi Webber 3Lance White 4Karin Wirbser-Mueller 2
Natalie Heidelman 4Carla Krichbaum 3John Krichbaum 3Kim Long 2Tom Long 2Tracy McElroy 2Lisa Murphy 2Laura Nagie 1
Disney World Information
Blizzard BeachOne of Disney's best water parks. Themed after a ski resort that had a meltdown.Features include:
• Steamboat Springs• Toboggan Racer• Snow Stormers• Summit Plummit ~ 120 ft. drop, 250 ft. long water slide that generates speeds of 60 mph. Wedgy of a lifetime - no extra charge.• Lockers are available for clothes storage.
A great place to relax after soaking yourself at Bizzard Beach. You'll find plenty of restaurants and shopping.
Downtown Disney
21 Adults
7
General Information continued
Disney World Information continued
Disney's Hollywood StudiosDisney's movie studio features:
• The Twilight Zone Tower of Terror• Rock ’n’ Roller Coaster• Fantasmic!• Star Tours - Star Wars ride• Jim Henson's Muppet Vision 3D
This is where the Marching Band will perform. We are featured in the night parade that precedes the Main Street Electrical Parade down Main Street, USA. As with all the parks, plan your stops well. That way you'll get to see the sights that interest you the most. Some might be:
• Main Street Electrical Parade• Space Mountain• Splash Mountain• “Wishes" Fireworks show• Pirates of the Caribbean
Magic Kingdom
Epcot The largest of the Disney Parks Features include:• Mission: Space• Test Track• Honey, I Shrunk The Audience!• Soarin'• World Showcase of 11 countries• Illuminations
Disney's Animal KingdomDisney's newest park features:
• Expedition Everest ride• Maharajah Jungle Trek & Kilimanjaro Safaris• It’s Tough to be a Bug 3D “Bug’s Life” feature• Countdown to Extinction & River Rapid rides
Itinerary
8
Sunday, April 112:30 PM Check-in: WHS B136 Load buses.1:30 Depart WHS to Orlando, Florida. $ Late Dinner Stop en route ~ (45 min.). Sleep.
Monday, April 2 $ Breakfast Stop en route ~ (45 min.).9:30 AM Arrival at Disney's Hollywood Studios. 1 Dining Card provided ($15). $ Additional food/snacks on your own in park.8:30 PM Fantasmic!9:00 Buses arrive for loading9:30 Depart to SpringHill Suites. Check in, unload.11:00 Curfew. In rooms, doors locked.11:30 Lights out.
Tuesday, April 36:15AM Wake-up.7:00-8:45 Continental Breakfast at hotel.9:00 Depart to Blizzard Beach. (Orchestra: Instrument on Bus 1 upon arrival) $ Lunch on your own at Blizzard Beach.12:15PM One bus arrives for Orchestra members.12:30 Orchestra departs for workshop.1:30-4:00 “You're Instrumental” workshop (orch only).4:00 Orchestra to hotel to shower/change for evening.4:00 Others to hotel to shower/change for evening on remaining 3 buses.6:30 Depart to Downtown Disney Marketplace. (pass includes entrance to Disney Quest). $ $10 Cash-back for dinner at restaurant of choice.10:00 Depart to hotel.11:00 Curfew. In rooms, doors locked.11:30 Lights out.
Itinerary continued
9
Wednesday, April 46:15AM Wake-up.7:00-8:45 Continental Breakfast at hotel.9:00 Depart to Magic Kingdom Park. 1 Dining Card provided ($15). $ Additional food/snacks on your own in park.7:00 PM Marching Band meets for performance at Golden Oak Outpost stand by "Splash Mountain". Change, warm-up. Orientation by Disney Staff.8:30 Marching Band featured in opening to “Main Street Electrical Parade” down Main Street, USA. After parade, change, pack up, and go back into park.10:00 Enjoy “Wishes” fireworks show. Park closes. Load buses/depart to hotel. Curfew upon arrival. In rooms, doors locked. Lights out.
Thursday, April 56:15AM Wake-up.7:00-8:45 Continental Breakfast at hotel.8:45 Check out of hotel. Load buses.9:00 Depart to Disney's Animal Kingdom Park. 1 Dining Card provided ($15).4:00 PM Meet at Disney Transportation Entrance. Depart to EPCOT via Disney Transportation. $ Dinner on your own.9:00 Enjoy Illuminations: Reflections of Earth. Immediately after show meet at buses in lot.10:00 Depart for Wooster. Sleep. $ Breakfast Stop en route ~ (45 min.). $ Lunch Stop en route ~ (45 min.). Friday, April 66:00 PM approx. Arrive at Wooster High School. *Parents: Please do not park behind school. Unload, pack up instruments and equipment. Turn in Marching Band uniform (B126).
10
General Guidelines1. The Wooster High School policies for student conduct (see WHS Student Handbook) and the WHS Music Department policies (see WHS Band/Orchestra Handbooks) are in effect at all times.
2. There will be absolutely no smoking at any time. Students found smoking will face immediate disciplinary action as well as suspension upon return to WHS.
3. There will be absolutely no drinking of alcoholic beverages or drug use at any time. Drinking or drug use will result in that student’s parents being contacted and said student being sent home on the first available transportation at their own expense. The student will also face suspension upon return to WHS.
4. Hotel Security Guards will be employed throughout the night dur- ing our stay at the hotel.
5. In case of any emergency, contact a director or chaperone immedi-ately. Do not hesitate. If in Disney, find a park employee.
6. All students are responsible for knowing the scheduled times of all events, rehearsals, departures, etc. Take your handbook with you to FL.
7. When checking in with a chaperone at report times, you must be seen to be accounted for. Friends cannot check in for you.
8. When we are all together, do not separate from the group at any time. When free time is scheduled, always travel in groups. The larger the number of people together, the better.
9. Always practice good citizenship. Be aware of the fact that you are representing not only yourselves, your families, and the music depart-ment, but also Wooster High School and Wooster, Ohio.
10. Students are responsible for reading and following all guidelines as established in the trip handbook. Return the Pledge Form promptly.
11. Wear your supplied lanyard at all times.
11
Special InformationBus Travel1. All students and chaperones will adhere to the same bus assign-ment for the duration of the trip.
2. MP3 players, phones, etc. may only be used with headphones. Remember, you are responsible for equipment such as these on the trip.
3. You are responsible for keeping the bus clean. Food and beverages are allowed but may be disallowed if they are not handled responsibly. No coolers are allowed. Keep food and beverages to a minimum.
4. Stay in your seat while the bus is moving unless instructed other-wise by a chaperone or bus driver.
5. Please use bus restrooms only for “emergencies”. Plan to use the facilities at various stops on the way and before departures.
6. Keep noise on the bus to a reasonable level so as not to disturb the driver of the bus and those around you.
7. Before entering the bus, check in with your assigned chaperone.
8. All movies must carry less than an R rating. Movie selection will be subject to aproval by chaperones and directors.
1. Everyone is permitted one medium size suitcase and one small carry-on travel bag (to fit under the seat in front of you /at your feet).
2. Your suitcase will be transported in the lower compartment of one of the buses and will not be available to you during travel. Keep any items you will need during the bus ride in your carry-on bag. The bot-tom of the bus may not be accessed when we arrive.
Luggage
Special Information continued
Luggage continued3. All luggage must be marked clearly with your name and “Wooster High School, Wooster, Ohio” on the outside. Put your name, address, and phone number on the inside of the luggage.
4. Your luggage is your responsibility at all times. You are respon-sible for leaving and picking up your suitcase at the proper loading and unloading areas outside the buses (see Loading, pg. 16).
5. Luggage will be loaded after all instruments have been loaded on the correct buses. Suitcases will be placed under any of the 4 buses where there is room. In other words, suitcases will be the last to be loaded and the first to be unloaded.
1. Clothing A. You will need clothing appropriate for hot, humid weather. Check the weather ahead of time for ideas. Bring a swimsuit for Blizzard Beach and a plastic bag to put your wet swimsuit in afterwards. Check itinerary for appropriate dress.
B. No old, ragged jeans, etc., or T-shirts with imprintings of bad taste are to be worn. You will be asked to change if necessary. The WHS dress code will be in effect. Remember that you are an “ambassador” for our community.
C. All uniform parts, including "Woo!" shirt, socks, hose, shoes, etc. This is discussed more thoroughly under Uniforms.
D. The Orchestra will wear "Woo!" T-shirts for the clinic session.
2. Toiletries A. Toothbrush, toothpaste, shampoo, deodorant, etc. B. No need to bring towels. Blizzard Beach rents them for $2.
3. Sun Screen A. At this time of year, after our winter and being thrust into intense sunlight, there is a high probability of severe sunburn.
What To Bring
12
13
Special Information continued
What To Bring continued4. Cell Phone A. All students who have a cell phone are encouraged to bring them. Do not forget your charger. B. Provide your cell number on the Pledge Form. Numbers will be used for the duration of the trip and then will be discarded. C. You will be asked to silence and put phones away at times (eg. backstage). Remember to be courteous to those around you.
Uniforms1. Marching Band: You will need your complete uniform: • Pants • Jacket (Wools) • Plume ("plume people") • White Gloves • Long Black Socks • Spats • Hat (no box) • Black Shoes (cleaned, no sneakers) • "Woo!" T-shirt
2. Flag Corps: You will need your complete uniform: • Blue Pants • White Blouse (white shirt under) • Shoes (clean)
3. Majorettes: You will need your sequined outfits: • Sequins • Boots • Hose
4. Band pants must be hemmed (loosely, please; and no cutting) so that the cuffs do not break at the instep. They should hang exactly straight. Parents, please help us take care of this before departure day.
5. All uniform parts (even shoes and hats) will be transported in your garment bag and will be carried on the bus by you. Uniforms will be stored carefully in overhead compartments.
6. Uniforms will stay (laying flat) in the overhead bus compartments of the buses. Do not take your uniform to your room.
7. Make sure your name is clearly printed on the tag on your garment bag. If you need a new tag, please ask before the trip.
8. When in uniform, students must wear the full uniform. You will be instructed on when to change in or out of your uniform or remove hats.
14
Special Information continued
Medical1. All students must have an updated Emergency Medical Form on file with the music department.
2. The directors must be notified in writing prior to departure of any special medical concerns, including information on medications.
3. Emergency Medical Forms (EMF) for each student will be taken on the trip. Mr. Adams will have copies of all students' EMFs. Chaper-ones will carry a copy of the EMF’s for all their assigned students.
4. While in the Disney parks, Mr. Adams will leave his copy of EMF’s at the first aid station along with a cell phone number the Disney staff can use to call him in an emergency. If you become ill or injured, inform a nearby Disney staffer that you are from Wooster High School, and they will contact Mr. Adams from the first aid station.
5. Dr. Gatz will hold prescription medications for all students for whom there is a need. Medical concerns should be brought to the at-tention of directors as soon as possible prior to the trip. Obtain a form from the music office to be completed by your physician to allow for the administration of prescription medications. (Pack your own “over-the-counter” meds such as asprin, band aides, antihistimines, etc. in in your own bag in their original containers.)
6. Notify your chaperone if you are not feeling well. In the case of a medical emergency, notify a director immediately.
7. Please eat intelligently at all meals. You will need to keep up your energy to meet the hectic schedule. Eat something at every meal, even if you don't feel particularly hungry. Poor eating habits on a trip such as this are the number one reason for sickness.
8. It will be especially important to consume lots of fluids to fight dehydration. Water is always the best option.
9. Do you ever suffer from motion sickness? If so, be sure to bring some Bonine or Dramamine for the bus ride and Disney attractions.
15
Special Information continued
1. You're A Grand Old Flag/America The Beautiful must be memo-rized prior to departure. It will be checked-off to directors of the Fresh-man Band, Concert Band and Symphonic Band before we leave.
3. All Marching Band members need to attend four practices in the Gault Rec. Center: 7:00AM on March 20th, 21st, 27th, 28th.
Music
1. You will need to bring money (approx. $66-$76)* for the following meals not included in the regular trip package (look for $ in Itinerary):
Sunday: Late Dinner en route to Orlando (fast food $7). Monday: Breakfast en route to Orlando (fast food $6). Snacks/Dinner (Hollywood Studios $10) Tuesday: 1 Meal (Blizzard Beach $10). Add to Cash-back (Downtown Disney $0 to $10) Wednesday: 1 Meal (Magic Kingdom $10). Thursday: Dinner (EPCOT $10). Friday: Breakfast en route to Wooster (fast food $6). Lunch en route to Wooster (fast food $7).
2.* Each person should decide how much money you will want to spend on such items as snacks, souvenirs, etc. Refer to the itinerary to see where you might want to spend money in this way.
4. Blizzard Beach has lockers for rent. They cost $13 initially, but you get $5 back when you return the key. Or, share a big locker ($15).
5. Purses are discouraged.
6. Do not leave money in your hotel room or left unattended.
Money
1. Be sure your instrument is in good playing condition prior to de-parture.
Instruments and Equipment
16
Special Information continued
Instruments and Equipment continued2. Double check for flags, batons, mouthpieces, oils, extra reeds, extra strings, etc. before we leave.
3. All instrument cases must be marked clearly with your name and “Wooster High School, Wooster, Ohio” on the outside. Put your name, address, and phone number on the inside of the instrument case.
4. Percussion section leaders should make sure that all trap cases and any other percussion items transported are marked clearly with the above information. Double check that all mallets, sticks, and carriers are packed and loaded.
5. All violins and violas will travel to/from in the overhead compart-ments. 4 Cellos & 1 String Bass will be transported underneath Bus #1. When we arrive at Blizzard Beach, violins/violas will go inside Bus #1.
6. All other instruments and equipment will go in the compartment underneath buses #1 and #2. Instruments will be the first items loaded. They will not be available to you during travel.
7. Loading/unloading your instrument is your responsibility.
8. 4 Cellos and 1 Bass will be transported underneath Bus #1.
Loading1. There will be a crew of 12 people who will serve on the Loading & Unloading Crew. These people will do the actual packing of items under the buses as well as pulling items from underneath the buses. Be ready to hand instruments and suitcases to these people to move the process efficiently and quickly.
2. Everyone is responsible for the loading and unloading of his/her own luggage. Your suitcase is to be loaded underneath buses #3 and #4. Instruments will be loaded underneath buses #1 and #2. All instruments will be loaded first when we leave Wooster.
17
Loading continued3. Keep your eye on your bag/instrument and see that they're loaded. When we unload, the loading crew will set it next to the bus. Make sure not to leave your suitcase or instrument.
4. Remember that any items loaded underneath the buses will not be available during travel, so plan ahead.
1. Students may not leave the hotel.
2. If there is a problem with your key, go to the front desk to get it checked out. Ask a chaperone or another student first if you have ques-tions. Please do not let doors slam shut.
3. Please do not take any “souvenirs” from your room (towels, etc.)The hotel will contact the school with a list of expenses from each room. Students in the room will cover these costs. Occupants will be billed for any damages in their rooms. Also, don't even bother opening the mini bar/fridge...
4. No boys in girls’ rooms, or vice versa.
5. Please do not use the telephone in your room. Use cell phones or pay phones to make any necessary calls. Do not place room service or delivery calls of any kind.
6. It is advised not to bring unnecessary items such as expensive jew-elry, etc. Never leave anything of value in your hotel room while away for the day. You may wish to utilize the safe in your room.
7. Everyone in their own rooms by curfew; doors shut and locked.
8. Any students out of their sleeping quarters after lights out will be sent home on the next available transportation at their own expense.
Hotel Information
Special Information continued
18
Chaperone InformationGeneral Information1. Each chaperone will be assigned 2-4 rooms of students.
2. Check attendance of your student group at all meeting times and bus departures. It may be helpful to use the chart on page 28.
3. One chaperone will be designated as bus captain. This person will report to Mr. Adams on the status of attendance at meeting times and bus departures.
4. When checking-off students after bus stops, wait outside the bus and make visual contact with each of your assigned students as they en-ter the bus. Please do not rely on second-hand information on whether or not a student is present at any check-in.
5. Instruct your students to ask Disney personnel for directions (buses, gates, back lot, etc.).
6. Make room and curfew checks as scheduled on the itinerary. When checking rooms, you have the right and responsibility to enter a room and check all parts of the room if necessary, including bags/containers.
7. Please bring this handbook with you. It contains important infor-mation that you will want to utilize throughout the trip.
8. If you have what you consider to be a problem concerning a stu-dent, please bring it to the attention of a director as soon as possible.
9. Please help to remind students of upcoming events, activities, ap-propriate dress, monies needed, etc.
10. Check student rooms at check-out for any forgotten items.
11. Carry the EMF’s for each of your assigned students.
19
Chaperone Information continued
Specific Information1. Dr. Gatz will hold prescription medications for all students for whom there is a need. Specific medical concerns should be brought to the attention of the directors as soon as possible prior to the trip. Chaperones will receive a copy of forms from students allowing for the administration of prescription medications. A "masterlist" of students with prescription medications will be provided to chaperones so they know which students will need to meet up with Dr. Gatz at specific times throughout the trip.
2. Check-in Helpers will check-in students and direct them to their assigned chaperones (and chaperones to their assigned students). Use the check-in time to familiarize yourself with the students in your charge.
3. Mr. & Mrs. Krichbaum will handle uniform concerns and will transport spare uniform parts and repair items.
20
Bus & Room AssignmentsMusic Staff and Chaperone Room Assignments
Room No. ______Alan GatzLaura Nagie
Room No. ______Mike HeidelmanNatalie Heidelman
Room No. ______Carla KrichbaumJohn Krichbaum
Room No. ______Lisa MurphyKarin Wirbser-Mueller
Room No. ______Jennifer BurnhamTracy McElroyDenise Otto
Room No. ______Dan AdamsDiane Adams
Room No. ______Doug Bennett
Room No. ______Kim LongTom Long
Room No. ______Sharon Schmidt
Room No. ______Susi Webber
Room No. ______Lance White
Room No. ______Alan EngelhardtKathy Engelhardt
21
Bus & Room AssignmentsStudent Bus and Room AssignmentsBus #1
Bus Captain: Mrs. Adams
Mr. Adams
Total on Bus 56
Mrs. Burnham
Ms. Nagie
Mrs. Adams Dr. Gatz
Mrs. Schmidt
22
Bus & Room Assignments continued
Bus #2
Bus Captain: Mr. Long
Mrs. McElroy
Mrs. Otto
Mrs. Long Mrs. Murphy
Mrs. Wirbser-Mueller
Mr. Long
Total on Bus 56
23
Bus & Room Assignments continued
Bus #3
Bus Captain: Mr. Krichbaum
Mr. Engelhardt
Mrs. Krichbaum
Mrs. Engelhardt Mrs. Webber
Mr. Krichbaum
Total on Bus 56
24
Bus & Room Assignments continued
Bus #4
Bus Captain: Mr. Bennett
Mr. HeidelmanMr. White Mrs. Heidelman
Mr. Bennett
Total on Bus 56
25
Trip Statistics
Students 203
Chaperones 15
Staff 6
Total Participants 224
Female Students 114
Male Students 89
String Orchestra 36 (7 also in MB)
Marching Band 172
Totals
Other Numbers
26
Notes
27
Notes
28
StudentStudent Check-Off Sheet
Permission and Pledge Form
C u t a l
o n g
t h
i
s l
i n e
a n d
r e
t u r n b y M
a r c
h 1
6 t h
My child, ______________________________ has my permission to travel with the WHS Instrumental Music Department to Orlando, Florida on April 1st-6th, 2012. It is understood that my child will ride to and from on the bus and is responsible for his/her conduct.
________________________________ signature of parent or guardian
I can be reached at the following number(s) from April 1st-6th:
daytime phone # _______________________________________
evening phone # _______________________________________
student cell phone # ____________________________________• Students are encouraged to bring cell phones (see pg. 13) •
29
As a member of the Wooster High School Marching Band/Orchestra, I have read and understand the trip handbook and agree to abide by the policies stated therein. These policies are in effect for the Wooster High School Instrumental Music Department’s trip to Orlando, Florida, April 1st-6th, 2012.
If, because of infractions of stated rules or other serious misbehav-ior, the directors deem it necessary to send me home prior to the close of the trip, my parents and I agree to pay for my immediate return to Wooster without refund of any portion of the trip.
Date _______________ ________________________________ signature of student
________________________________ signature of parent or guardian
Return this page to the Music Office by Friday, March 16.
Pledge Form
Field Trip Permit
