The VPP Onsite Review

  The Opening Conference   Site Tour   Documentation Review   Employee Interviews   Closing Conference

VPP Recertification Audit Schedule

TIME DATE: 8/11/09 DATE: 8/12/09 DATE: 8/13/09 Campbell Virginia Virginia

6:30 Arrival 7:00 - 8:30 Interviews 8:00 Arrival 8:30 Arrival Update on issues Update on issues 9:00 - 10:00 Welcome Presentation Audit Audit 10:30- 11:50 Plant Tour Audit Audit 12:00-1:00 Lunch & Presentations Lunch & Presentations Lunch & Presentations

Behavior Based Safety Electrical Team, Confined Space Safety Fair, Incentives Ergonomics Powered Industrial Trucks Safety College

1:00 Plant Tour Audit Audit Plant Tour Audit Audit

3:30 - 4:30 Plant Tour Interviews Audit 4:00 Team Debrief Team Debrief 4:30 Team Debrief

The Opening Conference

The Opening Conference

 Housekeeping  Safety Orientation for Visitors (include

PPE)  Meet and Greet Time  Explain the Process(es) at site  Have a Plan for Emergencies

Site Tour

 Housekeeping  Presentations  Safety for audit team members (it’s your

turn to watch them!)  Informal Interviews  PPE Condition/Usage by employees  Contractors  Allow Time for Q&A

Housekeeping

Housekeeping

 Can’t say it too much-If it’s clean they usually keep walking

 You can’t make a first impression twice!  If it’s not clean-What do you think?  There is usually an excuse not a reason

it’s not clean- The audit tem will ask questions and the employees will answer

 It may become a 90 day item or a recommendation on the audit report

Presentations

Mid Day Presentations

 Usually by team members not management  Don’t need testimonials-better to supply facts not

opinions  Keep to 10 min and provide handouts to team

members  Don’t turn the lights too low and/or the heat too

high! You may loose them  Make sure the teams are staffed with a number

of different members. Not same team different name.

Safety for audit team members

 Remember they are guests. They are not usually familiar with your site/process.

 Watch them! They can wander off.  Make sure they have the proper PPE. It’s

embarrassing to have a audit team member wearing the improper PPE after they get out into the facility.

 Have a plan if there are PSM areas, security issues and/or lack of access to certain areas

PPE Condition/Usage by employees

 Make sure they wear it!  Wear/store/inspect it properly  Know why they have to wear it  Know about chemical/physical hazards in

their area

 These are extreme examples but don’t get lax.

Contractors Too!

Allow Time for Auditor’s Q & A During the Tour

 The WWWHW (Who, What, When, How & Why)  Is the condition Industry Specific?  Is there a know standard?  Are there letters of interpretation?  Get answers ASAP. Take Pictures!  Don’t be afraid of a “shout out” to outside

experts,  This may be an area near and dear for the team

member. You just may learn something.

Document Review

Make The Documents Available

Don’t Forget These Documents

  OHSA 300s, 301s/FRIs, 1st Aid Logs   Incentive Programs, Job Descriptions/Appraisals w/

Safety Metrics   Committee Minutes and Action Logs   Site Specific OSHA Compliance (LOTO, PRCS,

Respiratory Protection, etc.)   Baseline and on-going IH and Safety Survey

results   Medical Monitoring (Audiometric Results, Respiratory

Clearance, etc.)   Trending Results   JSAs, PHAs,CTAs,etc.

Routine Inspections

•  Annual Self Evaluation •  Routine inspections (what is done with the findings?) •  Preventative/Predicative Maintenance •  Equipment Inspections •  Safety Work Orders •  Contractor audits/reviews •  Corporate audits (include recommendations and

corrective actions)

Employee Interviews

Employee Interviews

 Formal-(15-20 min. hopefully). Separate room and few notes. A representative sample.

 Informal- Any where-Information gathering  Supervisory/Management  Contractor Management/Employees  Security  Medical  Recordkeeping Person(s)

Closing Conference

Closing Conference

 Don’t confuse with Daily out briefings  Failure is an option  Merit is an option

 OR

You could be

 STAR!!!!!!

What’s Next?

Additional Resources

  OSHA Consultation see your local OSHA office   OSHA Training Classes   CSP 03-01-003 (was TED 8.4)

http://www.osha.gov/dcsp/vpp/index.html   OSHA OCTPS Excel Document is a great tool for

monitoring your sites progress.   Visit Other VPP Sites for R & D   OSHA SHIBs (Safety and Health Information Bulletins)

website address http://www.osha.gov/dts/shib/index.html   OSHA eTools

http://www.osha.gov/dts/osta/oshasoft/index.html#Technical%20Links

Think about your future

 Be an SGE http://www.osha.gov/dcsp/vpp/index.html

 Be a Mentor for a new site-contact your local OSHA VPP Manager/Coordinator

Any Questions?????