VPP PASSPORT

MARINE CORPS AIR STATION,

BEAUFORT, SOUTH CAROLINA

What is VPP? OSHA Voluntary Protection Programs

(VPP) is a participatory process that aims at changing

our culture from a reactive mindset to one that is

proactive and predictive in order to reduce mishaps

and preserve our limited resources, both personnel

and property.

VPP Supporting Elements: VPP is a tool to which

promotes continuous improvement within our safety

culture. It’s not an inspection, nor is it a program; it is a

system by which we manage all aspects of safety and

health. There are four main elements to this process:

Management and Employee Involvement,

Worksite Analysis, Hazard Prevention and Control,

and Safety and Health Training. You play a role in

each! Our goal is to reach an end state where these

four elements are in place for each and every square

foot occupied by MCAS Beaufort personnel.

VPP Themes: In order to achieve VPP recertification,

both individuals and/or small groups of individuals

should continuously identify areas within their work

sections for improvement, fostering VPP participation

and ownership of the program. Other ongoing themes

throughout this process will be management

accountability for worker safety and health, continual

identification and elimination of hazards, and active

involvement of employees in the protection of their

own safety and health.

The Purpose of the VPP Passport

The purpose of the Voluntary Protection

Program’s (VPP) Passport is to increase your

awareness of VPP and prepare you for the

Occupational Safety and Health Administration

(OSHA) On-Site re-evaluation. Completion of

these Action Items contained in this Passport will

assist in supporting the overall goal of Marine

Corps Air Station, Beaufort and the VPP:

“Excellence in Safety”

Commanding Officer’s Guidance

“Our efforts must be focused on the establishment of a culture, which by design will

promote shared ownership of safety responsibilities by all, instead of forced

accountability by a few.”

This Passport belongs to:

Name:

Division:

Work Phone:

Date Opened:

1

Table of Contents Page #

1. VPP Passport Instructions 2

2. VPP Overview 3

3. Elements of VPP 4

4. What We Believe 5

5. Action Items 8

6. FAQs for Employees 12

7. Risk Management 15

8. FAQs for Supervisors 20

9. FAQs for Directors and Executives 26

10. CO’s Safety Policy 31

11. Employee Rights and Responsibilities 32

2

VPP Passport Instructions

1. All MCAS Beaufort Marines, Sailors and Civilian-

Marines will participate in the VPP Passport. Contractor

employees are highly encouraged to participate.

2. The VPP Passport will be administered by your

supervisor.

3. This passport contains action items that you will

complete. Once you are done with an action item,

sign and date the item and have your supervisor verify

completion with their signature and date.

4. Supervisors should assign the VPP Passport as a

Duty/ Task in Enterprise Safety Applications

Management System (ESAMS) for all their employees

and track the completion for their records.

5. This passport also contains questions which are

frequently asked by the VPP assessment team. You

should become familiar with these questions and the

answers that you would provide during the On-Site re-

assessment. You may also refer to this passport during

the Employee Interview Process, so keep it with you.

VPP Voluntary Protection Programs

An OSHA Cooperative Program

3

VPP Overview

VPP was established by OSHA in 1982 to recognize superior performance in occupational safety and health.

OSHA’s VPP is a continuing partnership between all employees, their

bargaining units and management, all working together to promote

and continuously improve upon worker and work site safety. This level

of involvement is a critical component to any robust and/or

comprehensive safety program.

VPP is a collection of industry-wide best practices, which when

implemented have proven to reduce injury and illness rates. As of

July 2018, there are only four VPP Star Sites within the Marine

Corps, with MCAS Beaufort being the only operational installation to

have achieved VPP Star status.

MCAS Beaufort recognizes OSHA’s VPP as a premier Occupational

Safety and Health Management System (SOHMS), which is proven to

continuously improve upon the safety culture of the installation. As an

operational (combat) aviation installation, we did not implement VPP

solely for Star recognition; we already had an excellent Safety and

Health Program. We voluntarily subject ourselves to the rigorous of the

VPP process as an unremitting commitment towards achieving zero

preventable mishaps. As an aviation installation, we want the absolute

best safety and health management system available to protect our

workforce and to set the example for our tenants. We are continuously

seeking to develop and implement new processes that effectively

identify, assess, prevent, and control hazards, so that injuries and

illnesses to employees are prevented. As such Team MCAS Beaufort is

confident we will be prepared to undergo the OSHA On-Site Re-

Assessment review for VPP Star status.

4

1. Management, Leadership, and Employee Involvement.

This element includes proactive efforts to establish a culture in

which all employees, from top management to non-supervisory

workers, understand the value we place on safety and health,

understand and embrace their personal responsibilities for

working safely, and are afforded meaningful opportunities to be

involved in safety and health activities and improvement

initiatives.

2. Worksite Analysis. This element involves regular,

recurring, and multifaceted efforts to examine safety and

health-related conditions and occurrences, with the overall

objectives of identifying noncompliant safety and health

conditions, conditions that pose potential hazards/risks to

personnel and property, and the causes of such conditions.

3. Hazard Prevention and Control. The Hazard Prevention

and Control Element involves efforts to eliminate hazards or

to control hazards that cannot be eliminated in order to reduce

risks.

4. Safety and Health Training. This element ensures that the

workforce is equipped with the knowledge needed to effectively

carry out safety responsibilities.

5

What We Believe

1. Safety is an ethical and moral responsibility. It is everyone’s

responsibility to do what is necessary to protect employees from

death, injury, and illness in the workplace. Everyone is responsible

for Safety; it is about culture, it is about ownership, and it is about

accountability.

2. All mishaps are preventable. This fundamental belief that all

mishaps are preventable is a catalyst that encourages us to prevent

injuries. Accepting mishaps as “just accidents,” or the “cost of doing

business” with no ability to prevent them, is simply not acceptable.

3. Safety is a cultural mindset and a prerequisite to everything we do.

The combined commitment and participation of the entire

organization is necessary to create and maintain an effective safety

culture. Safety must be considered for every task, both on and

off-duty, and will be executed with the proper level of risk

management at all times.

4. Supervisors are responsible to lead the safety effort with

consistency and persistence, establish safety goals, demand

accountability for safety performance, and provide the resources

necessary for a safe workplace. The Safety Staff exists to

coordinate policies and processes, provide program oversight, and

act as advisors.

5. Employees are responsible to act safely, respond to unsafe

conditions, and to execute the policies and procedures established by

leadership.

6. Everyone deserves training in order to work safely. Awareness of

safety does not come naturally; therefore, we all need to be trained

to work safely. Effective, job-specific training with associated hazard

awareness and mitigation is essential for employees to be a

productive part of the safety culture.

6

7. Safety is a condition of employment. The MCAS Beaufort

leadership will exhaust every reasonable means to lead, motivate,

and train employees to maintain a safe workplace. In the event an

employee refuses to take actions required to work safely, leaders will

utilize a system of progressive discipline.

8. Management is to provide encouragement and recognition

for safe performance. Supervisors are to give positive

encouragement to employees observed working safely.

Supervisors must solicit and encourage employees’ solutions

to improve workplace safety. Recognizing safe work practices

is as important as identifying deficient performance and

cannot be overlooked.

9. Safety programs in our divisions are site-specific with recurring

audits of the workplace and measures for prompt corrective action.

The goal is to identify and abate hazards that contribute to employee

injuries and/or property damage. Recurring internal and external

audits that include hazard analyses, comprehensive inspections, and

aggressive investigations of mishaps help identify potential workplace

hazards.

10. The proactive approach in Safety creates a competitive

advantage. Reducing workplace injuries and illnesses results

in less pain and suffering for the employees and their families,

reduces the costs of Workers’ Compensation, medical expenses,

and litigation. Marine Corps Air Station, Beaufort management

solicit employees for ideas to improve the culture of safety.

Safety is included as an agenda item in every production and

scheduled meeting to facilitate a direct line of communication

between employees and management and is supported at all levels

of leadership.

7

For additional information on

VPP:

OSHA VPP website

https://www.osha.gov/dcsp/vpp/index.html

DOD Safety Management Center of Excellence (SMCX)

https://smscx.org/

8

Action Items

1) With your supervisor, conduct an inspection of your

work area to learn how to identify hazards. If a

hazard is identified, correct it, or submit a work

request to have it fixed. Commit with your co-workers

to perform a similar inspection daily.

Employee Sign/Date:

Supervisor Sign/Date:

2) Accompany your supervisor during a monthly formal inspection

to learn how to recognize and abate fire hazards, chemical hazards,

electrical hazards, etc...

Employee Sign/Date:

Supervisor Sign/Date:

3) Complete the OSHA 10-hr General

Industry/Construction Standards training

provided by the Installation Safety Office.

Employee Sign/Date:

Supervisor Sign/Date:

4) Accompany your supervisor during a weekly formal inspection to

learn how to recognize and abate slip, trip and fall hazards.

Employee Sign/Date:

Supervisor Sign/Date:

9

__

Explain to your Supervisor your rights and rights a n d responsibilities as listed on the DoD Safety and Occupational Health Protection Program Form (DD Form 2272) or on the OSHA “It’s the LAW” poster on your work area safety bulletin board. (Your Rights and Responsibilities are found on Page 32 of this passport.)

5) Complete a slips, trips, and falls course provided by your Unit

Safety Officer or the Navy Fall Protection (Slips, Trips, and Falls)

Awareness training in ESAMS (Course #1259).

Employee Sign/Date:

Supervisor Sign/Date:

6) Successfully complete the DoD VPP CX Voluntary Protection

Program Introduction (Course #2281) Training in Enterprise Safety

Applications Management System (ESAMS).

Employee Sign/Date:

Supervisor Sign/Date:

DE P A R T M E NT OF DE FE NS E SAFETY AND O C C UP A TI O NA L HEALTH P R O TE C TI O N PROGRAM

The O ccupational S afety and Heal th A ct o f 1970, E xe cutive O rder 12196 and 29 CFR 19 60

requi re the heads of Federa l agencies to e stabl ish program s to prote ct the i r personnel f rom job

safety and occupational heal th hazards.

1 . The Departm ent o f Defen se (DoD ) de signated agenc y safet y and oc cupational heal th officia l is the

A ssistant S ecretar y of Defense (Fo rce M anagem ent and P ersonnel ).

2 . The Head qu arters , Un ited States M arin e Co rp s designated safety and occupational heal th officia l is:

( D o D C o m p o n e n t )

Assis tan t C omm and an t o f th e M arin e C o rp s , 2 Navy Ann ex, W ash ing to n , DC 203 80 -17 75 .

( T itl e ) ( A d d r es s )

3 . The M arin e Co rp s L og is tics B ase, Alb an y GA safety and occupational heal th designee is:

( N a m e o f I n s t a ll a ti o n / Fa c ili t y )

M errill E . Dick in son , J r. ,

( N a m e )

In s tallatio n Safety M an ag er .

( T itl e )

4 . The safety po int o f conta ct is:

( N a m e o f I n s t all a ti o n / Fa c il it y )

on the DoD Safety and Occupational

( N a m e )

, .

( Tel e p h o n e N u m b e r )

5 . The M arin e C o rp s Lo g is tics B ase, Alb any GA occupational heal th po int o f contac t is:

( N a m e o f I n s t a ll a ti o n / Fa c ili t y )

In du s trial Hyg ien is t

( N a m e )

, 6 3 9 -7 8 4 6 .

( Tel e p h o n e N u m b e r )

M arin e Co rp s L og is tics B ase, Alb any , Geo rg ia

( N a m e o f I n s t a ll a ti o n / Fa c ili t y )

H A S TH E R E S P O N S I B I L I TY TO:

1 . C O M P L Y wit h t h e a p p li c a bl e O c c u p a ti o n al S af e t y a n d H e a lt h 6 . P O S T N O TI C E S o f u n s a f e o r u n h e a l t hf u l w o r k i n g c o n d i ti o n s

A d m i ni s tr a ti o n ( O S H A ) / D o D/ D o D C o m p o n e n t s a f e t y a n d

o c c u p a ti o n a l h e al t h st a n d a r d s .

f o u n d d u r i n g i n s p e c ti o n s .

7 . A S S U RE P R O M P T A BA TE M E N T o f h az a r d o u s c o n d it i o n s.

2 . SE T UP P RO CE D UR ES f o r s u b m i tti n g a n d r e s p o n d i n g t o W o r k e r s e x p o s e d t o t h e c o n d it i o n s s h a ll b e i n f o r m e d o f t h e e m p l o y e e r e p o r ts o f u n s af e a n d u n h e a l t hf u l w o r ki n g c o n d it i o n s.

a b a t e m e n t p l a n . I m m i n e n t d a n g e r c o r r e c ti o n s m u s t b e m a d e

3 . A C Q U I R E , M A I N TA I N , A N D R EQ UI RE t h e u s e o f a p p r o v e d i m m e d i a t e l y.

p e r s o n a l p r o t e cti v e e q u i p m e n t a n d s af e t y e q u i p m e n t .

8 . SE T UP A M A N A G E M E N T I N FO R M A TI O N S Y S TE M t o k e e p

4 . I N SP E C T A L L W O R K P L AC E S w it h p a r t ic i p a ti o n b y c i vili a n r e c o r d s o f o cc u p a t i o n a l a c c i d e n t s, i n j u ri e s , ill n e s s e s a n d t h e ir

e m p l o y e e r e p r e s e n t a ti v e s t o i d e n tif y p o t e n ti al h a z a r d s .

5. ES TA BL IS H P R O CE D U RE S t o a s s u r e t h a t n o w o r k e r i s s u b j e ct

c a u s e s; a n d t o p o s t a n n u a l s u m m a r i e s o f i n j u ri e s a n d ill n e s s e s f o r a

m i n i m u m o f 3 0 d a y s a t e a c h i n s t al l a ti o n / f a cil it y .

t o r e st r ai n t , i nt e r f e r e n c e, c o e rc i o n, di s cr i m i n ati o n , o r r e p ri s al f or 9 . C O N D U C T S A FE TY A N D O C C U P A TI O N A L HE A L TH TR AI N I N G

e x e r ci si n g hi s / h e r ri g h ts u n d e r t h e D o D s a f e ty a n d o c c u p at i o n al f o r m a n a g e m e n t , s u p e r v is o r s , w o r k e r s a n d w o r k e r r e p r e s e n t a ti v e s.

h e a lt h p r o g r a m .

D O D P E R S O N N E L H A V E TH E R E S P O N S I B I L I TY TO:

1 . C O M P L Y wi t h al l a p pli c a b l e O S H A / D o D/ D o D C o m p o n e n t s a f e ty 3. U S E p e r s o n al p r ot e c ti v e e q u i p m e n t a n d s a f et y e q ui p m e n t

a n d o c c u p at i o n al h e al t h st a n d a r d s

2 . C O M P L Y wi th M arin e C o rp s Lo gis tics B ase, Alb an y GA

p r o v i d e d b y y o u r i n st a ll a ti o n / f a c ili t y .

( N a m e o f I n s t a ll a ti o n / Fa c i lit y ) 4 . R EP O R T h a z a r d o u s c o n d i ti o n s , i n j u ri e s , ill n e s s e s , o r o t h e r

p o li ci e s a n d di r e c ti v e s r el a ti v e t o t h e s a f et y a n d o c c u p a ti o n a l h e a l t h m i s h a p s p r o m p t ly t o y o u r s u p e r v is o r o r t o t h e s af e t y o r

p r o g r a m . o c c u p a t i o n a l h e a l t h p o i n t o f c o n t a c t f o r y o u r i n st a ll a ti o n / f a c ili t y .

D O D P E R S O N N E L A N D C I V I L I A N E M P L O Y E E R E P R E S E N TA T I V E S H A V E TH E R I G H T TO:

1 . HA V E A C C E SS t o a p p li c a bl e O S H A/ D o D / D o D C o m p o n e n t 3. ( C o n ti n u e d ) f o r y o u r D o D c o m p o n e n t , t h e s af e t y a n d

st a n d a r d s , i n s t a ll a ti o n /f a c ili t y i n j u ry a n d ill n e s s s t a ti st i cs , a n d s a f et y o c c u p a ti o n a l d e si g n e e f o r D o D , a n d t h e S e c r e t a r y o f L a b o r .

a n d o c c u p at i o n al h e al t h p r o g r a m p r o c e d u r e s . H o w e v e r , t h e S e c r e t a ry o f L a b o r e n c o u r a g e s p e r s o n n e l t o u s e

D o D p r o c e d u r e s f o r r e p o r ti n g h a z ar d o u s c o n di ti o n s a s t h e m o s t

2 . C O M M E N T o n al t e r n a t e st a n d a r d s p r o p o s e d b y D o D / D o D e x p e di ti o u s m e a n s t o a c hi e v e a b a t e m e n t . Th e h a z a r d r e p o r t f o r m

C o m p o n e n t . p r o v i d e d b y y o u r i n st a ll a ti o n / f a c ili t y s h o u l d b e u s e d f o r t h i s

3. R EP O R T A N D R E QU ES T IN SP E C TI O N S O F U N SA FE A N D p u r p o s e. A n o n y m i ty , w h e n r e q u e s t e d, i s a s s u r e d .

U N HE A L TH FU L W O R KI N G C O N DI T I O N S t o a p p r o p ri a t e o f fi ci a l s

w h o i n cl u d e , i n or d e r o f p r e f er e n c e , t h e i m m e d i a t e s u p e r vi s o r, t h e 4 . PA R T I CI P A TE i n t h e i n s t all a ti o n / f a cil it y s a f e t y a n d o c c u p a ti o n a l

s a f e ty o r o c c u p a t i o n a l h e a lt h p o i n t o f c o n t a ct , t h e s a f e t y a n d h e a lt h p r o g r a m . C i vili a n w o r k e r s s h a ll b e a u t h o r i z e d o ff i ci al t i m e

o c c u p a ti o n a l d e si g n e e f o r y o u r i n s t all a ti o n / f a cil it y , t h e i n s t all a ti o n / t o p a rt i ci p a t e i n t h e a c ti vi ti e s p r o vi d e d b y t h e D o D s a f et y a n d

f a cili t y c o m m a n d e r , t h e s a f e t y a n d o c c u p a ti o n a l h e a lt h d e s i g n e e o c c u p a ti o n a l h e al t h p r o g r a m .

O TH E R I N F O R M A TI O N :

1 . W h e n t h e s a f et y o r o c c u p a t i o n al h e a l t h p oi n t o f c o n t a c t f o r 2 . ( C o n ti n u e d ) i n a c c o r d a n c e w it h a p p li c a bl e a p p e a l p r o c e d u r e s ,

y o u r i n s t a ll a ti o n / f a cili t y i s n o tif i e d b y a w o r k e r o f a h a z a r d o u s o r a d m i n is t r at i v e o r n e g o t i at e d g ri e v a n c e p r oc e d u r e s .

w o r k si t e c o n d i ti o n , h e / s h e wil l e n s u r e a n i n s p e c ti o n o f t h e w o r k s i t e

a n d h e / s h e wil l r e p o r t t h e r e s u l t s o f t h e i n s p e c ti o n i n w ri ti n g t o t h e 3 . Fo r f u r t h e r i n f o r m a t i o n a b o u t t h e i n s t a ll a ti o n /f a c ili t y s af e t y a n d

w o r k e r m a k i n g t h e r e p o r t . o c c u p a ti o n a l h e a lt h p r o g r a m , p r o c e d u r e s , s t a n d a r d s , c o m m i tt e e s ,

Fe d e r a l l a w s , o r o t h e r r el a t e d m a t t e r s , c o n t a ct t h e s a f e t y o r

o c c u p a ti o n a l h e al t h p oi n t o f c o n t a c t f o r y o u r i n st a ll a ti o n /f a c ili t y a s

2 . I n s p e c t o r G e n e r a l c h a n n el s m a y b e u s e d t o i n v e s ti g a t e n o t e d o n t hi s p o s t e r .

c o m p l ai n t s f r o m e it h e r D o D ci vi li a n o r m il it a r y p e r s o n n e l c o n c e r n i n g

al l e g e d a ct s o f di s c ri m i n a ti o n o r r e p ri s al d u e t o p a rt ic i p a ti o n i n 4. H o w w ell y o u c a r r y o u t y o u r s af e t y a n d o c c u p a ti o n a l h e al t h

s a f et y a n d o c c u p a ti o n a l h e a l t h a cti v iti e s . Fo r D o D c i vili a n re s p o n s i bil iti e s wi ll b e a n i m p o r t a n t f a ct o r i n t h e s u c c e s s o f t h e

p e r s o n n e l, all e g a t i o n s o f r e p r is a l m a y a l s o b e i ni ti a t e d b y t h e m p r o g r a m .

DD FORM 2272, NOV 2000 P RE VI O U S E D I TI O N M A Y BE U SE D . R eset

Employee Sign/Date:

Supervisor Sign/Date:

8) Develop and present a safety topic at a division, shop or office

safety meeting.

Employee Sign/Date:

Supervisor Sign/Date:

10

9) List and discuss with your supervisor three ways you are actively

involved in the Command Safety and Health Program.

1.

2.

3.

Employee Sign/Date:

Supervisor Sign/Date:

10) Discuss with your supervisor the information provided in your

division’s Industrial Hygiene Survey and how you can obtain a copy.

Employee Sign/Date:

Supervisor Sign/Date:

11) With your supervisor create/reuse your a

Job Hazard Analysis within your work area.

(The JHA/RM process is located on page 34 of

this passport.)

This will be an indicator that you understand the

JHA process from start to finish.

Employee Sign/Date:

Supervisor Sign/Date:

12) Discuss Unsafe/Unhealthful Work Conditions and Near Miss-

Reporting using the NAVMC Form 11401 or ESAMS with your

supervisor.

Employee Sign/Date:

Supervisor Sign/Date:

11

13) Review and discuss the Emergency Action Plan developed for

your work area with your co-workers and your supervisor.

Employee Sign/Date:

Supervisor Sign/Date:

14) Read and become familiar with the MCAS Beaufort CO’s Safety

Policy and the Command Safety Program Goals; discuss this with

your supervisor about how you can help the Command achieve

these goals. (CO’s Safety Policy and Goals are located on pages 31

and 32 of this passport)

Employee Sign/Date:

Supervisor Sign/Date:

12

VPP FAQs for Employees

A. How long have you worked here?

• I have worked at MCAS Beaufort for years.

B. Tell me about your job. What do you do during a typical day?

• I work in an office. I work on a computer, shred paper, use a copy

machine, the phone and other office equipment.

• I work in a warehouse. I load and unload material from trucks with

a forklift, inventory and store stock, etc.

•

•

C. What are the safety and health hazards of your job?

• Hazards in an office include ergonomics, housekeeping, slips,

trips, falls, lifting, electrical, and several hazardous substances like

cleaning supplies.

• Hazards in a warehouse include slips, trips, falls, falling objects,

housekeeping, cutting tools, and hazardous substances.

•

•

13

D. How do you protect yourself from those hazards? What kind

of Personal Protective Equipment (PPE) do you wear? Were you

provided training?

My supervisor and I conducted a Job Hazard Analysis on all

tasks associated with my job and control measures have been

implemented. Engineering Controls may be ventilation systems.

Hazardous chemicals have been exchanged with less toxic

chemicals, and ergonomic equipment was provided.

•

•

E. What type of Safety and Health Training have you received?

I received new employee orientation when I came to work here. This

training included hazards associated with my job, the Emergency

Action Plan, and safe work processes implemented through the Job

Hazard Analysis.

•

•

•

14

F. What happens if management disobeys a safety rule? If an

employee disobeys?

Management and employees are held to the same standards. They

include letters of caution, suspension, or not passing the safety

element in the performance rating.

•

•

G. How do you respond in the event of a fire, hazardous waste spill,

alarm, or medical emergency?

An Emergency Action Plan was developed for my work area. The

plan outlines what we are supposed to do and where we need to

go in any type of emergency. We have all been trained on our

Emergency Action Plan and my supervisor or Unit Safety Officer

conducts emergency drills to ensure we are familiar with those

procedures.

•

•

15

H. What does VPP mean to you?

• A safer work environment.

• I know my supervisor cares about my safety.

• More involved in setting safety policies.

•

•

I. What is one method of reporting a safety or health concern? What

was the last unsafe practice you reported and/or corrected?

I report all safety concerns directly to my supervisor, Unit Safety

Officer, or the Installation Safety Office, either verbally or by filling out

a Near Miss Report, which is accessible on our official bulletin boards

and the Installation Safety Office website. I can also report safety

concerns using ESAMS. If I can fix the hazard myself, I do; if not, I

will submit a work request to have the hazard fixed.

•

•

16

J. How do your supervisors demonstrate their involvement in safety

and health?

My supervisor leads by example, by wearing the proper PPE,

following all safe work practices. My supervisor provides training,

ensures I have the proper PPE, and conducts weekly inspections of

my work areas to make sure I am safe at work.

•

•

K. Have you ever seen anyone testing the air, noise levels, or

conducting other surveys for possible health hazards? Do you know

what the results were or what they meant?

The Industrial Hygienist from the Beaufort Hospital conducts IH

Surveys of my work areas and the results are provided to my Division

Director. The surveys are available from my supervisor, Unit Safety

Officer and they’re posted on out Safety Bulletin Board.

•

•

16

L. Have you or anyone you know ever been injured or experienced a

job-related illness? What is the procedure when someone is injured?

I am required to report all injuries, no matter how minor, to my

supervisor immediately. My supervisor and Unit Safety Officer

conduct mishap investigations to find out how to prevent the mishap

from happening to another employee.

•

•

M. How are you involved in the safety decision-making process?

I am involved in the Job Hazard Analysis process to help implement

procedures to eliminate hazards or reduce risk. I sit on safety

committees and attend my shop safety meetings.

•

•

•

18

N. Is safety and health valued in your organization?

Safety is considered a part of everything we do. Safety and

Health Inspections are conducted by every level from employee to

management. The Commanding Officer has officially appointed

everyone as the Safety Officer for those around us. We are

authorized to challenge, stop, or raise the issue to our supervisor

whenever we believe an unsafe act or an unsafe condition is about to

occur.

•

•

O. What is one objective in your department’s safety program?

Be responsible for our own safety and the safety of our co-workers.

I assess every task to identify hazards to prevent mishaps from

occurring.

•

•

•

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P. How does management support your involvement in safety?

Management encourages me to attend safety training, ensures

I conduct daily inspections of my work areas, and provides me

feedback on safety suggestions.

•

•

Q. What are your rights under OSHA?

• I have the right to notify my employer or OSHA about workplace

hazards.

• I have the right to request an OSHA inspection if I believe that

there are unsafe and unhealthful conditions in my workplace.

• I can file a complaint with OSHA within 30 days of retaliation

or discrimination by my employer for making safety and health

complaints or for exercising my rights under the OSH Act.

•

•

•

20

VPP FAQs for Supervisors

A. How long have you worked here? When did you become a

supervisor?

I have worked for MCAS Beaufort for years. I became a

supervisor on (give date)

B. What do you see as your role in safety and health?

My role in safety is to ensure my employees are safe at work, through

inspections, conducting JHAs, providing training and PPE. I care

about my employees.

•

•

C. What kinds of hazards are you and/or your employees exposed

to?

• Hazards in an office include ergonomics, housekeeping, slips trips

and falls, lifting, electrical, and several hazardous substances like

cleaning supplies.

• Hazards in a warehouse include slips, trips and falls, falling

objects, housekeeping, cutting tools, and hazardous substances.

•

•

21

D. Has the MCAS Beaufort’s leadership provided adequate

resources for safety and health programming, such as funding,

time, and technical support?

• We are provided funding for PPE, travel for safety training and

conferences, and funding to purchase reference material (i.e.

NEC, NFPA, 29 CFR 1910, etc...).

•

•

E. What do you do when you discover a hazard in your area?

If possible, I will fix it on the spot. If not, I will submit a work request

to have it abated. I will implement interim controls and document the

hazard in the abatement log.

•

•

•

22

F. What do you do when an employee reports a hazard in your area?

When an employee reports a hazard, I conduct an investigation to

determine the severity. If possible, I will fix it on the spot. If not, I will

submit a work request to have it abated.

•

•

G. Do you provide employee training in safety-related topics? (If so,

please describe.)

I conduct New Employee Orientation which includes hazards

associated with the job, hazards that exist in work areas, required

PPE, and the Emergency Action Plan.

•

•

•

•

23

H. Please give some examples where you had to use the disciplinary

system for infractions of safety and health rules.

Examples include letters of caution, suspension, or not passing the

safety element in the performance rating.

•

•

I. When was the last emergency drill? What is your role in drills?

I held an emergency drill for my employees on (give date).

My role in emergency drills is to ensure my employees are trained on

the EAP, evaluate the employee response during the emergency drill,

and adjust the EAP as needed to ensure employee safety during a

real emergency.

•

•

•

24

J. How are you held accountable for ensuring safe and healthful

working conditions in your area?

Safety is an element in my performance standards and the Evaluating

Supervisors Safety Performance form is completed by my director

and included as an attachment to the IPMS and PARS.

•

•

K. Do you have contract employees working in your area? If so, how

do you control and address safety or health hazards relating to or

created by them?

I hold the contractors that work in my area to the same safety

standards as the federal employees. I provide them safety training

and invite them to attend our shop safety meeting.

•

•

•

25

L. Are there routine or unannounced inspections? Who

participates?

I am required to conduct and document weekly safety inspections

of my work areas. My employees conduct daily inspections and our

Unit Safety Officer conducts and documents monthly inspections.

The Installation Safety Office conducts announced annual inspections

of my work areas and is escorted by our Unit Safety Officer and me.

The inspection results are entered into ESAMS.

•

•

•

•

•

•

26

VPP FAQs for Directors and Executives

A. How long have you been with MCAS Beaufort?

I have worked at MCAS Beaufort for years, and in my

current position for years.

B. Describe the type of safety and health hazards at this site.

• Hazards in an office include ergonomics, housekeeping, slips,

trips, falls, lifting, electrical, and several hazardous substances like

cleaning supplies.

• Hazards in a warehouse include slips, trips, falls, falling objects,

housekeeping, cutting tools, and hazardous substances.

•

•

•

•

•

26

C. How does management ensure that employee exposure to those

hazards is eliminated or controlled?

Job Hazard Analysis is conducted on every task. We identify the

steps in the process, hazards associated with those steps and

implement control measures to eliminate or reduce the risks.

•

•

D. How do you demonstrate leadership in and commitment to safety

and health?

I attend the CO’s Quarterly Joint Safety Council, follow the CO’s

Safety Policy, and I lead by example by wearing the required PPE

alongside my employees. I manage the safety training requirements,

and enforce safety standards.

•

•

•

E. What benefits will a VPP partnership provide for your base?

Safer work environment, lower worker’s compensation costs, open

line of communication with the workforce, and employees will have

higher morale.

•

•

F. What do you think are your facility’s best practices in safety and

health?

The employees are empowered to refuse work that is unsafe.

Supervisors are evaluated for their safety performance. Our

inspection program is recognized by Headquarters, Marine Corps as

a best practice. The Commanding Officer’s Joint Safety Council

meets quarterly with full participation from all Division Directors, Unit

Safety Officers and tenant commands aboard MCAS Beaufort.

•

•

•

28

G. How do you address the competing pressures of production and

safety?

Safety is a core value that is incorporated in everything we do. If my

employees are safe while they are at work, then we can complete our

mission.

•

•

H. How do you hold your supervisors accountable for safety and

health? Have you ever had to discipline a supervisor for not following

the rules?

Supervisors and employees are held to the same standards. They

include letters of caution, suspension, or not passing the safety

element in the performance rating.

•

•

•

I. How are you held accountable for your safety and health

responsibilities?

Safety is an element in my performance standards and the Evaluating

Supervisors Safety Performance form is completed by management

and included as an attachment to the IPMS and PARS.

•

•

•

•

•

•

•

31

CO’s Safety Policy

32

Employee Rights

• You have the right to notify your employer (Supervisor or Station Safety) or OSHA about workplace hazards. You may ask OSHA to keep your name confidential. • You have the right to request an OSHA inspection if you believe there are unsafe and unhealthful conditions in your workplace. You or your representative may participate in that inspection. • You can file a complaint with OSHA within 30 days of retaliation or discrimination by your employer for making safety and health complaints or for exercising your rights under the OSH Act. • You have the right to see OSHA citations issued to your employer. Your employer must post the citations at or near the place of the alleged violations. • Your employer must correct workplace hazards by the date indicated on the citation and must certify these hazards have been reduced or eliminated. • You have the right to copies of your medical records and records of your exposures to toxic and harmful substances or conditions. • Your employer must post the OSHA poster; “It’s the Law”, in your workplace. • You must comply with all Occupational Safety and Health Standards issued under the OSH Act that apply to your own actions

and conduct on the job.

Employee Responsibilities

As an employee, you should:

• Report hazardous conditions to your supervisor. • Comply with all applicable OSHA Standards. • Follow all employer safety and health regulations, and wear or use

prescribed PPE while engaged in work. • Report all job-related injuries or illnesses to your supervisor and

seek medical treatment promptly. • Cooperate with the OSHA Compliance Officers conducting an

inspection. • Exercise your rights under the OSH Act in a responsible manner. • Read the OSHA poster on the official bulletin boards.

33

Risk Management

Risk Management is the process of identifying, assessing, and

controlling risks. Risk Management can be applied to all opera-

tions and activities, both on and off-duty. We use two similar tools

to perform risk management. The first is Risk Management (RM).

RM is used for complex and non-routine events and includes the

following five-steps:

1 - Identify Hazards

2 - Assess Hazards

3 - Develop Controls

4 - Implement Controls

5 - Supervise & Evaluate

Risk Management is based on the following principles:

◊ Accept risk only when the benefits outweigh the costs

◊ Accept no unneccesary risk.

◊ Anticipate and manage risk through planning.

◊ Make risk decisions at the proper level.

The second tool used to manage risk is a Job Hazard Analysis

(JHA). JHAs are used for routine or simple tasks. The JHA steps

are:

Break the task

down into steps

Identify the hazards

in each step Develop controls to

eliminate each hazard

1 - Break the task down into steps

2 - Identify the hazards associated with each step

3 - Develop controls to eliminate each hazard

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Note Page

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