The University of Queensland HR Authorisation … The...Limited Authority – All HR Authorisations must be exercised based on reporting lines and/or areas of responsibility. Professional

Signed and Dated by

DELEGATE

Professor Peter Høj / Date Vice-Chancellor and President

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The University of Queensland HR Authorisation Schedule

Authority Levels

AUTHORITY LEVEL

GROUP REFERENCE RESTRICTIONS AUTHORISED POSITIONS**

1 Vice-Chancellor and President Vice Chancellor and President* *As Delegate, the Vice-Chancellor and President holds all HR authorisations in this Schedule and is listed for ease of reference only

2 Vice-Chancellor’s Committee Provost; Deputy Vice-Chancellor (Academic); Deputy Vice-Chancellor (Research); Deputy Vice-Chancellor (External Engagement)

Professional only Chief Operating Officer

3 Senior Management Group Pro Vice-Chancellor; Pro Vice-Chancellor (Research and International); Pro Vice-Chancellor (Indigenous Education); Pro Vice-Chancellor (Teaching and Learning); Pro Vice-Chancellor (Research Partnerships); Pro Vice-Chancellor (Research Infrastructure); Executive Deans; Institute Directors from the following Institutes: Queensland Brain Institute, Sustainable Minerals Institute, Institute of Molecular Bioscience, Australian Institute of Bioengineering and Nanotechnology, Global Change Institute, MRI-UQ, Queensland Alliance for Agricultural and Food Innovation, and Institute for Social Science Research; Dean of the Graduate School

Directors of Central Professional only Pro Vice-Chancellor (Advancement); Directors of Central Areas

4 Deputy Senior Manager Deputy Executive Deans; Associate Deans; Institute Deputy Directors (Academic appointees); Medical Dean; Research Dean (Faculty of Medicine)

Deputy Director or equivalent Professional only Faculty Executive Managers, Institute Deputy Director (Operations);

Central Services and Divisions - Director of the Graduate School; Deputy Director (Property and Facilities); Director, Academic Administration; Director, Student Administration; Deputy Director OMC; Director, Gatton Campus; Director, UQ Art Museum; Director, Library Corporate Services

5 Head of School Heads of Schools; Institute Centre Directors; Faculty Centre Directors; University Centre Directors; Academic Director ATSIS

Associate Director or equivalent

Professional only School Managers; Institute Managers; Director, Institute of Modern Languages; Manager, Curriculum and Client Services (Faculty of Medicine) and Manager, Infrastructure and Research Operations (Faculty of Medicine); Senior Manager, Infrastructure and Identity (ITS); Senior Manager, Enterprise Applications Support (ITS).

Central Services and Divisions - Directors; Deputy Directors; Associate Directors; Section Managers; or equivalent positions directly reporting to an Authority Level 3, or above, who are not specifically listed in Authority Level 4

6 Supervisors Supervisor

Professional only Supervisor

Special Position specific Special Authorisations may be exercised for both Academic and Professional staff. Where a special authorisation is granted to a specific position, the position’s line management will also hold this authorisation

** Additional Positions may be added in line with the HR Authorisation Schedule Guidelines

DATE OF EFFECT 2 August 2017

Signed and Dated by

DELEGATE


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Limitations on the Authorisation of HR related Powers and Functions

RESTRICTION LIMITATION

Limited Authority All HR Authorisations must be exercised based on reporting lines and/or areas of responsibility.

Professional Only Authorisations may only be exercised for professional staff at classification levels below the Authorised Officer.

Special Authority Special Authorisations may be exercised for both Academic and Professional staff. Where a special authorisation is granted to a specific position, the position’s line management will also hold this authorisation.

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Contents 1. Staff Appointment incorporating Roles of Principal and Senior Officers .......................................................................................................................................................... 4 2. Title Holders ....................................................................................................................................................................................................................................................... 6 3. Position Classification and Review..................................................................................................................................................................................................................... 7 4. Academic Staff – Probation and Academic Category ........................................................................................................................................................................................ 8 5. Employment Conditions, Working Hours and Workloads ................................................................................................................................................................................. 9 6. Reimbursements, Allowances, Loading and Superannuation ......................................................................................................................................................................... 10 7. Leave ................................................................................................................................................................................................................................................................ 11 8. Career Development, Increments and Staff Recognition ................................................................................................................................................................................ 12 9. Cessation and Performance Management ...................................................................................................................................................................................................... 13 10. Outside Employment ....................................................................................................................................................................................................................................... 14 KEY ........................................................................................................................................................................................................................................................................... 15

HR Authorisation Schedule Key X: Authorisation provided *: No Authorisation provided

Limitations:

Limited Authority – All HR Authorisations must be exercised based on reporting lines and/or areas of responsibility.

Professional Only – Authorisations may only be exercised for professional staff at classification levels below the Authorised Officer.

Special Authorisations - Special Authorisations may be exercised for both Academic and Professional staff. Where a special authorisation is granted to a specific position, the staff member’s line management will also hold this authorisation.

Authorisation Level Summary

GROUP Academic and Professional Professional only

Group 1 Vice-Chancellor and President

Group 2 Vice Chancellor’s Committee Vice Chancellor’s Committee

Group 3 Senior Manager Group Directors of Central

Group 4 Deputy Senior Manager Deputy Director

Group 5 Heads of School Associate Director

Group 6 Supervisor Supervisor

Special Position based

Signed and Dated by

DELEGATE


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1. Staff Appointment incorporating Roles of Principal and Senior Officers

Item Authority Authorisation Holder

No. PPL Reference Power/Function Position to which Authority is given

1 2 3 4 5 6 Special 1 5.30.02 Appoint Vice-Chancellor direct reports X * * * * * * 2 5.30.02 Appoint Executive Dean/Institute Director X * * * * * * 3 5.30.02 Appoint acting Executive Dean/Institute Director X * * * * * Prov 4 5.30.02 Appoint Pro Vice-Chancellor X X * * * * * 5 1.20.04 Appoint Head of School and Heads of major Centres X X * * * * * 6 1.20.04 Appoint Deputy Head of School or major Centre X X X * * * * 7 1.20.04 Appoint acting Head of School or major Centre up to and including 6 months X X X * * * * 8 1.20.04 Appoint acting Head of School or major Centre greater than 6 months X X * * * * * 9 1.20.07; 5.30.02 Appoint Associate Dean (Academic) or Deputy Director (Academic) X * * * * * DVCA 10 1.20.07; 5.30.02 Appoint acting Associate Dean (Academic) or Deputy Director (Academic) greater than 6 months X * * * * * DVCA 11 1.20.08; 5.30.02 Appoint Associate Dean (Research) or Deputy Director (Research) X * * * * * DVCR 12 1.20.08; 5.30.02 Appoint acting Associate Dean (Research) or Deputy Director (Research) greater than 6 months X * * * * * DVCR 13 5.30.02 Appoint Associate Dean (Clinical) X * * * * * Prov 14 1.20.07 Appoint acting Associate Dean (Clinical) greater than 6 months X * * * * * Prov 15 5.30.02 Appoint acting Associate Dean (Academic; Research; or Clinical) or Deputy Director (Academic or

Research) up to and including 6 months X X X * * * *

16 5.30.02 Approve an Appointment by Invitation X * * * * * * 17 5.30.02 Appoint Professor (Professorial/Academic Level E equivalent) X * * * * * Prov 18 5.30.02 Approve a variation to a Professorial contract prior to commencement - restricted to service

fraction and/or start date X X X * * * *

19 5.30.02 Approve a second and subsequent Academic Level E fixed-term contract for 12 months or less (no break in service)

X X X * * * *


Limitations:













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1 2 3 4 5 6 Special

20 5.30.02 Approve a fixed-term Professorial appointment for up to five years, where the incumbent has an underlying UQ Academic Level E continuing contract

X X X * * * *

21 5.30.02 Appoint Associate Lecturer to Associate Professor (Academic Level A - D equivalent) X X X X * * *

22 5.30.02 Appoint Associate Lecturer (Academic Level A) for less than 3 years X X X X X * *

23 5.30.02 Appoint Academic, Professional (HEW Level 1 to 9) and TESOL Language Teacher Casual staff X X X X X * D/HOS

24 5.30.02 Approve Conjoint Professorial Appointments (Academic Level E equivalent) X * * * * * Prov

25 5.30.02 Approve Conjoint Associate Lecturer to Associate Professor Appointments (Academic Level A - D equivalent)

X X X * * * *

26 5.30.02 Authorise HEW Level 10 position creation X * * * * * COO

27 5.30.02 Appoint HEW Level 10C – D staff (this authority must be exercised in accordance with Item. 26) X * * * * * COO

28 5.30.02 Appoint HEW Level 10A - 10B staff (this authority must be exercised in accordance with Item. 26) X X X * * * *

29 5.30.02 Appoint HEW Level 1 – 9 staff X X X X * * *

30 5.30.02 Appoint TESOL Language Teachers X X X * * * *

31 5.30.02 Appoint HEW Level 10 casual staff X X X X * * *

32 5.30.07 Current staff- temporary appointment at level (12 months or less) X X X X X * *

33 5.30.07 Current staff - continuing appointment at level for HEW Level 1 - 9 staff X X X X * * *

34 5.30.07 Current staff - continuing appointment at level for HEW Level 10A - B staff X X X * * * *

35 5.30.07 Current staff - continuing appointment at level for HEW Level 10C - D staff X * * * * * COO

36 5.30.07 Current staff - continuing appointment at higher level without advertisement (internal or external) to HEW Level 10C - D

X * * * * * COO

37 5.30.07 Current staff - continuing appointment at higher level without advertisement (internal or external) to HEW Level 1 - 10B

X X X * * * *

38 5.30.14 Approve volunteer placement with UQ X X X X X * *

39 5.30.07 Where appointment has been approved by an Authorised Officer, sign contracts of employment on behalf of the Authorised Officer (contract should state 'on behalf of')

X * * * * * HRA


Limitations:













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2. Title Holders



1 2 3 4 5 6 Special

40 5.20.15 Confer and withdraw Honorary, Adjunct or Health Professionals (ATH) Professorial titles X * * * * * Prov

41 5.20.05 Confer title of Professor of Health Professionals (ATH) to existing academic title holders X * * * * * *

42 5.20.15 Renew Honorary, Adjunct or Health Professional (ATH) Professorial titles X X X * * * *

43 5.20.05 Confer and withdraw Honorary, Adjunct or Health Professional (ATH) Associate Lecturer, Lecturer, Senior Lecturer and Associate Professor titles (Academic Level A to D equivalent)

X X X X * * *

44 5.20.05 Confer and renew title Registrar - Associate Lecturer (Academic Level A equivalent) X X X X X * HClin Sch

45 5.20.05 Renew Health Professional (ATH) titles for Associate Lecturer, Lecturer and Senior Lecturer (Academic Level A to C equivalent)

X X X X X * HClin Sch/Unit

46 5.20.07 Confer Visiting Academic titles X X X X * * *

47 5.20.07 Withdraw Visiting Academic and Industry Fellow titles X X X * * * *

48 5.20.14 Confer the title of Industry Fellow X X X X X * *

49 5.20.16 Grant or withdraw title Emeritus Professor X * * * * * *

49a* 5.20.15 Appoint Affiliate Title-Holders (Academic Level A – E) X X X * * * * *This item is currently under review.


Limitations:













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DELEGATE


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3. Position Classification and Review



1 2 3 4 5 6 Special

50 5.40.03 Authorise a Request for Classification Evaluation X X X X X * *

51 5.40.03 Determine Classification level X * * * * * HR DD

52 5.40.03 Determine appealed Classification level X * * * * * Ap Ctee

53 5.40.03 Determine appealed classification level where panel cannot reach decision X * * * * * HRD

54 5.40.03 Determine broadbanding proposals X * * * * * HR DD

55 5.40.03 Approve broadband progression X X X X X * *


Limitations:













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DELEGATE


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4. Academic Staff – Probation and Academic Category



1 2 3 4 5 6 Special

56 5.41.05 Confirm, extend, waive or don't confirm Academic Probationary periods (Academic Level A to D) X X * * * * ED/ID

57 5.41.05 Confirm, extend, waive or don't confirm Academic Probationary periods (Academic Level E) X * * * * * Prov

58 5.41.05 Determine an appealed extension/non-confirmation of academic probation X * * * * * Prov

59 5.41.12 Approve a change of Academic category for a staff member not on probation X X X X X * *

60 5.41.12 Approve a change of Academic category during probation X X X X * * *


Limitations:













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5. Employment Conditions, Working Hours and Workloads



1 2 3 4 5 6 Special

61 5.55.07 Approve request for Flexible Work Arrangements X X X X X * *

62 5.43.09 Approve relocation expenses for transfer between campuses X X X * * * *

63 5.43.09 Determine outcome after redeployment trial period for employees who elect not to transfer inter-campus (3 months professional staff, semester end Academic staff)

X X X X * * *

64 5.43.09 Determine requirement for staff to work at location other than base place of work X X X X X * *

65 5.55.02 Authorise staff attendance records X X X X X X *

66 5.55.05 Approve professional staff hours of work arrangements including overtime; TOIL; VBT and flexitime; and work patterns.

X X X X X X *


Limitations:













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DELEGATE


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6. Reimbursements, Allowances, Loading and Superannuation



1 2 3 4 5 6 Special

67 5.50.01 Approve a Market, Management, and/or pre-retirement salary loading where the total of the loading/s received does not exceed 25% of base salary

X X X * * * *

68 5.50.01 Approve a Market, Management and/or pre-retirement salary loading where the total of the loading/s received does exceed 25% of base salary

X * * * * * *

69 5.50.01 Approve a Clinical Loading X X X * * * *

70 5.50.03 Approve reimbursement of establishment expenses for new appointees The relevant Authorised Officer for appointment

71 5.50.04 Approval of Higher Duties Placement/Additional Duties Allowance (HEW 1 - 9) greater than 6 months

X X X X * * *

72 5.50.04 Approval of Higher Duties Placement/Additional Duties Allowance (HEW 10A - B) X X X * * * *

73 5.50.04 Approval Higher Duties Placement/Additional Duties Allowance up to and including 6 months (HEW 1- 9)

X X X X X * *

74 5.50.04 Approval Higher Duties Placement/Additional Duties Allowance (HEW Level 10C - D) X X * * * * *

75 5.50.15 Approve performance payments X X X * * * *

76 5.50.16 Approve a kilometric allowance, or other work and expense-related allowances for professional staff as outlined in Schedule 12 of The University of Queensland Enterprise Agreement 2014-2017

X X X X X X *

77 5.50.16 Approve on-call allowances X X X X X * *


Limitations:













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7. Leave



1 2 3 4 5 6 Special

78 5.60.01 Approve Personal; Recreation; Compassionate; Parental or Adoption leave; and/or up to 1 month of Long Service Leave.

X X X X X X *

79 5.60.01 Approve Additional Unpaid Parental; Community Service; Defence Force; Special Leave Without Pay; Long Service; Leave Without Pay; and/or Additional Academic Personal Leave

X X X X X * *

80 5.60.06 Vary Leave Without Pay conditions X X X * * * *

81 5.60.07 Direct a staff member to take excess Recreation and/or Long Service Leave X X X X X X *

82 5.60.08 Approve Special Leave With Pay X X X * * * *

83 5.43.09 Approve up to 3 days Special Leave for employees moving household due to transfer X X X X X * *

84 5.60.10 Approve an Individual Flexibility Agreement to convert recreation leave loading to Additional Recreation Leave (ARL)

X X X X X X *

85 5.60.21 Grant Christmas/New Year University Leave X * * * * * *


Limitations:













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8. Career Development, Increments and Staff Recognition



1 2 3 4 5 6 Special

86 5.80.02 Approve Special Studies Program (SSP) applications; major modifications; or special conditions X X X * * * *

87 5.80.02 Approve a departure from the SSP Procedures; curtail an SSP; or permit an alternative repayment method

X X X * * * *

88 5.80.02 Approve minor modification to approved Special Studies Program (SSP) X X X X X * *

89 5.80.02 Approve financial assistance greater than 2 months before Special Studies Program (SSP) commencement

X X X X X * *

90 5.80.07 Determine level of benefits for professional staff studies assistance X X X X X * *

91 5.80.07 Approve the taking of pre-approved Study Leave X X X X X X *

92 5.80.10 Approve internal secondment arrangements X X X X X * *

93 5.80.10 Approve permanent internal job exchange X X X X X * *

94 5.80.10 Approve external secondments Academic Level A - D and HEW Level 1 - 10B X X X * * * *

95 5.80.10 Approve external secondments Academic Level E and HEW Level 10C - D X X * * * * *

96 5.80.12 Grant permission to apply for promotion early for Academic Level A - D X X * * * * ED/ID

97 5.80.12 Grant permission to apply for promotion out of cycle X X * * * * ED/ID

98 5.80.12 Determine requests for promotion to be considered by an alternate Local Confirmation and Promotions Committee (LCPC)

X X * * * * Pres AB

99 5.80.12 Determine promotion appeal for Academic staff Level A - D X * * * * * Prov


Limitations:













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DELEGATE


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9. Cessation and Performance Management Item Authority Authorisation Holder


1 2 3 4 5 6 Special

103 5.90.01 Waive the requirement for a staff member to provide the prescribed notice period upon resignation without penalty

X X X X X * *

104 5.70.01 Approve performance appraisal (increment and R&D) for Professional staff X X X X X * *

105 5.70.01 Approve outstanding performance rating for professional staff X X X * * * *

106 5.70.02 Extend probation of Professional staff X X X * * * *

107 5.70.02 Terminate a professional staff member during probation X X X X X * *

108 5.70.02 Confirm professional staff probation X X X X X * Sup (6+)


Limitations:













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10. Outside Employment


No. HUPP Reference Power/Function Position to which Authority is given

1 2 3 4 5 6 Special

109 1.50.2 Approve private unrelated outside work X X X X X * *

110 1.50.2 Determine an additional outside work exemption for a staff member X X * * * * PVC

111 1.50.2 Approve University related outside work X X X X X * *

112 1.50.2 Approve use of University facilities for private outside work X X X X X * *

113 1.50.2 Rule where external funding body and university rules conflict regarding private academic related outside work

X * * * * * DVCR

114 1.50.2 Approve private academic related outside work X X X X X * *

115 1.50.2 Approve a staff member undertaking a position as a director, secretary, public officer or executive officer of any company

X * * * * * *


Limitations:













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KEY Symbol Key

X Authorisation provided

* No Authorisation provided

Ap Ctee Classification Appointment Committee

COO Chief Operating Officer

D/HOS Deputy Head of School

DVCA Deputy Vice-Chancellor (Academic)

DVCR Deputy Vice-Chancellor (Research)

ED/ID Executive Dean or Institute Director (AIBN, SMI, QBI and IMB only)

H Clin Sch Head of a Clinical School, Faculty of Medicine

H Clin Sch/Unit Head of a Clinical School or Unit (Academic Level D and above), Faculty of Medicine

HUPP Handbook of University Policies and Procedures

HRA HR Advisor

HR DD HR Deputy Director

HRD HR Director

PPL Policies and Procedures Library

Pres AB President, Academic Board

Prov Provost

PVC Pro Vice-Chancellor

Sup 6+ Supervisor - HEW Level 6 or above; Academic Level A and above

TOIL Time Off In Lieu

VBT Voluntary Banked Time

Documents

The University of Queensland HR Authorisation … The...Limited Authority – All HR Authorisations must be exercised based on reporting lines and/or areas of responsibility. Professional