Signed and Dated by
DELEGATE
Professor Peter Høj / Date Vice-Chancellor and President
Page 1
The University of Queensland HR Authorisation Schedule
Authority Levels
AUTHORITY LEVEL
GROUP REFERENCE RESTRICTIONS AUTHORISED POSITIONS**
1 Vice-Chancellor and President Vice Chancellor and President* *As Delegate, the Vice-Chancellor and President holds all HR authorisations in this Schedule and is listed for ease of reference only
2 Vice-Chancellor’s Committee Provost; Deputy Vice-Chancellor (Academic); Deputy Vice-Chancellor (Research); Deputy Vice-Chancellor (External Engagement)
Professional only Chief Operating Officer
3 Senior Management Group Pro Vice-Chancellor; Pro Vice-Chancellor (Research and International); Pro Vice-Chancellor (Indigenous Education); Pro Vice-Chancellor (Teaching and Learning); Pro Vice-Chancellor (Research Partnerships); Pro Vice-Chancellor (Research Infrastructure); Executive Deans; Institute Directors from the following Institutes: Queensland Brain Institute, Sustainable Minerals Institute, Institute of Molecular Bioscience, Australian Institute of Bioengineering and Nanotechnology, Global Change Institute, MRI-UQ, Queensland Alliance for Agricultural and Food Innovation, and Institute for Social Science Research; Dean of the Graduate School
Directors of Central Professional only Pro Vice-Chancellor (Advancement); Directors of Central Areas
4 Deputy Senior Manager Deputy Executive Deans; Associate Deans; Institute Deputy Directors (Academic appointees); Medical Dean; Research Dean (Faculty of Medicine)
Deputy Director or equivalent Professional only Faculty Executive Managers, Institute Deputy Director (Operations);
Central Services and Divisions - Director of the Graduate School; Deputy Director (Property and Facilities); Director, Academic Administration; Director, Student Administration; Deputy Director OMC; Director, Gatton Campus; Director, UQ Art Museum; Director, Library Corporate Services
5 Head of School Heads of Schools; Institute Centre Directors; Faculty Centre Directors; University Centre Directors; Academic Director ATSIS
Associate Director or equivalent
Professional only School Managers; Institute Managers; Director, Institute of Modern Languages; Manager, Curriculum and Client Services (Faculty of Medicine) and Manager, Infrastructure and Research Operations (Faculty of Medicine); Senior Manager, Infrastructure and Identity (ITS); Senior Manager, Enterprise Applications Support (ITS).
Central Services and Divisions - Directors; Deputy Directors; Associate Directors; Section Managers; or equivalent positions directly reporting to an Authority Level 3, or above, who are not specifically listed in Authority Level 4
6 Supervisors Supervisor
Professional only Supervisor
Special Position specific Special Authorisations may be exercised for both Academic and Professional staff. Where a special authorisation is granted to a specific position, the position’s line management will also hold this authorisation
** Additional Positions may be added in line with the HR Authorisation Schedule Guidelines
DATE OF EFFECT 2 August 2017
Signed and Dated by
DELEGATE
Professor Peter Høj / Date Vice-Chancellor and President
Page 2
Limitations on the Authorisation of HR related Powers and Functions
RESTRICTION LIMITATION
Limited Authority All HR Authorisations must be exercised based on reporting lines and/or areas of responsibility.
Professional Only Authorisations may only be exercised for professional staff at classification levels below the Authorised Officer.
Special Authority Special Authorisations may be exercised for both Academic and Professional staff. Where a special authorisation is granted to a specific position, the position’s line management will also hold this authorisation.
Page 3
The University of Queensland HR Authorisation Schedule
Contents 1. Staff Appointment incorporating Roles of Principal and Senior Officers .......................................................................................................................................................... 4 2. Title Holders ....................................................................................................................................................................................................................................................... 6 3. Position Classification and Review..................................................................................................................................................................................................................... 7 4. Academic Staff – Probation and Academic Category ........................................................................................................................................................................................ 8 5. Employment Conditions, Working Hours and Workloads ................................................................................................................................................................................. 9 6. Reimbursements, Allowances, Loading and Superannuation ......................................................................................................................................................................... 10 7. Leave ................................................................................................................................................................................................................................................................ 11 8. Career Development, Increments and Staff Recognition ................................................................................................................................................................................ 12 9. Cessation and Performance Management ...................................................................................................................................................................................................... 13 10. Outside Employment ....................................................................................................................................................................................................................................... 14 KEY ........................................................................................................................................................................................................................................................................... 15
HR Authorisation Schedule Key X: Authorisation provided *: No Authorisation provided
Limitations:
Limited Authority – All HR Authorisations must be exercised based on reporting lines and/or areas of responsibility.
Professional Only – Authorisations may only be exercised for professional staff at classification levels below the Authorised Officer.
Special Authorisations - Special Authorisations may be exercised for both Academic and Professional staff. Where a special authorisation is granted to a specific position, the staff member’s line management will also hold this authorisation.
Authorisation Level Summary
GROUP Academic and Professional Professional only
Group 1 Vice-Chancellor and President
Group 2 Vice Chancellor’s Committee Vice Chancellor’s Committee
Group 3 Senior Manager Group Directors of Central
Group 4 Deputy Senior Manager Deputy Director
Group 5 Heads of School Associate Director
Group 6 Supervisor Supervisor
Special Position based
Signed and Dated by
DELEGATE
Professor Peter Høj / Date Vice-Chancellor and President
Page 4
The University of Queensland HR Authorisation Schedule
1. Staff Appointment incorporating Roles of Principal and Senior Officers
Item Authority Authorisation Holder
No. PPL Reference Power/Function Position to which Authority is given
1 2 3 4 5 6 Special 1 5.30.02 Appoint Vice-Chancellor direct reports X * * * * * * 2 5.30.02 Appoint Executive Dean/Institute Director X * * * * * * 3 5.30.02 Appoint acting Executive Dean/Institute Director X * * * * * Prov 4 5.30.02 Appoint Pro Vice-Chancellor X X * * * * * 5 1.20.04 Appoint Head of School and Heads of major Centres X X * * * * * 6 1.20.04 Appoint Deputy Head of School or major Centre X X X * * * * 7 1.20.04 Appoint acting Head of School or major Centre up to and including 6 months X X X * * * * 8 1.20.04 Appoint acting Head of School or major Centre greater than 6 months X X * * * * * 9 1.20.07; 5.30.02 Appoint Associate Dean (Academic) or Deputy Director (Academic) X * * * * * DVCA 10 1.20.07; 5.30.02 Appoint acting Associate Dean (Academic) or Deputy Director (Academic) greater than 6 months X * * * * * DVCA 11 1.20.08; 5.30.02 Appoint Associate Dean (Research) or Deputy Director (Research) X * * * * * DVCR 12 1.20.08; 5.30.02 Appoint acting Associate Dean (Research) or Deputy Director (Research) greater than 6 months X * * * * * DVCR 13 5.30.02 Appoint Associate Dean (Clinical) X * * * * * Prov 14 1.20.07 Appoint acting Associate Dean (Clinical) greater than 6 months X * * * * * Prov 15 5.30.02 Appoint acting Associate Dean (Academic; Research; or Clinical) or Deputy Director (Academic or
Research) up to and including 6 months X X X * * * *
16 5.30.02 Approve an Appointment by Invitation X * * * * * * 17 5.30.02 Appoint Professor (Professorial/Academic Level E equivalent) X * * * * * Prov 18 5.30.02 Approve a variation to a Professorial contract prior to commencement - restricted to service
fraction and/or start date X X X * * * *
19 5.30.02 Approve a second and subsequent Academic Level E fixed-term contract for 12 months or less (no break in service)
X X X * * * *
HR Authorisation Schedule Key X: Authorisation provided *: No Authorisation provided
Limitations:
Limited Authority – All HR Authorisations must be exercised based on reporting lines and/or areas of responsibility.
Professional Only – Authorisations may only be exercised for professional staff at classification levels below the Authorised Officer.
Special Authorisations - Special Authorisations may be exercised for both Academic and Professional staff. Where a special authorisation is granted to a specific position, the staff member’s line management will also hold this authorisation.
Authorisation Level Summary
GROUP Academic and Professional Professional only
Group 1 Vice-Chancellor and President
Group 2 Vice Chancellor’s Committee Vice Chancellor’s Committee
Group 3 Senior Manager Group Directors of Central
Group 4 Deputy Senior Manager Deputy Director
Group 5 Heads of School Associate Director
Group 6 Supervisor Supervisor
Special Position based
Signed and Dated by
DELEGATE
Professor Peter Høj / Date Vice-Chancellor and President
Page 5
Item Authority Authorisation Holder
No. PPL Reference Power/Function Position to which Authority is given
1 2 3 4 5 6 Special
20 5.30.02 Approve a fixed-term Professorial appointment for up to five years, where the incumbent has an underlying UQ Academic Level E continuing contract
X X X * * * *
21 5.30.02 Appoint Associate Lecturer to Associate Professor (Academic Level A - D equivalent) X X X X * * *
22 5.30.02 Appoint Associate Lecturer (Academic Level A) for less than 3 years X X X X X * *
23 5.30.02 Appoint Academic, Professional (HEW Level 1 to 9) and TESOL Language Teacher Casual staff X X X X X * D/HOS
24 5.30.02 Approve Conjoint Professorial Appointments (Academic Level E equivalent) X * * * * * Prov
25 5.30.02 Approve Conjoint Associate Lecturer to Associate Professor Appointments (Academic Level A - D equivalent)
X X X * * * *
26 5.30.02 Authorise HEW Level 10 position creation X * * * * * COO
27 5.30.02 Appoint HEW Level 10C – D staff (this authority must be exercised in accordance with Item. 26) X * * * * * COO
28 5.30.02 Appoint HEW Level 10A - 10B staff (this authority must be exercised in accordance with Item. 26) X X X * * * *
29 5.30.02 Appoint HEW Level 1 – 9 staff X X X X * * *
30 5.30.02 Appoint TESOL Language Teachers X X X * * * *
31 5.30.02 Appoint HEW Level 10 casual staff X X X X * * *
32 5.30.07 Current staff- temporary appointment at level (12 months or less) X X X X X * *
33 5.30.07 Current staff - continuing appointment at level for HEW Level 1 - 9 staff X X X X * * *
34 5.30.07 Current staff - continuing appointment at level for HEW Level 10A - B staff X X X * * * *
35 5.30.07 Current staff - continuing appointment at level for HEW Level 10C - D staff X * * * * * COO
36 5.30.07 Current staff - continuing appointment at higher level without advertisement (internal or external) to HEW Level 10C - D
X * * * * * COO
37 5.30.07 Current staff - continuing appointment at higher level without advertisement (internal or external) to HEW Level 1 - 10B
X X X * * * *
38 5.30.14 Approve volunteer placement with UQ X X X X X * *
39 5.30.07 Where appointment has been approved by an Authorised Officer, sign contracts of employment on behalf of the Authorised Officer (contract should state 'on behalf of')
X * * * * * HRA
HR Authorisation Schedule Key X: Authorisation provided *: No Authorisation provided
Limitations:
Limited Authority – All HR Authorisations must be exercised based on reporting lines and/or areas of responsibility.
Professional Only – Authorisations may only be exercised for professional staff at classification levels below the Authorised Officer.
Special Authorisations - Special Authorisations may be exercised for both Academic and Professional staff. Where a special authorisation is granted to a specific position, the staff member’s line management will also hold this authorisation.
Authorisation Level Summary
GROUP Academic and Professional Professional only
Group 1 Vice-Chancellor and President
Group 2 Vice Chancellor’s Committee Vice Chancellor’s Committee
Group 3 Senior Manager Group Directors of Central
Group 4 Deputy Senior Manager Deputy Director
Group 5 Heads of School Associate Director
Group 6 Supervisor Supervisor
Special Position based
Signed and Dated by
DELEGATE
Professor Peter Høj / Date Vice-Chancellor and President
Page 6
2. Title Holders
Item Authority Authorisation Holder
No. PPL Reference Power/Function Position to which Authority is given
1 2 3 4 5 6 Special
40 5.20.15 Confer and withdraw Honorary, Adjunct or Health Professionals (ATH) Professorial titles X * * * * * Prov
41 5.20.05 Confer title of Professor of Health Professionals (ATH) to existing academic title holders X * * * * * *
42 5.20.15 Renew Honorary, Adjunct or Health Professional (ATH) Professorial titles X X X * * * *
43 5.20.05 Confer and withdraw Honorary, Adjunct or Health Professional (ATH) Associate Lecturer, Lecturer, Senior Lecturer and Associate Professor titles (Academic Level A to D equivalent)
X X X X * * *
44 5.20.05 Confer and renew title Registrar - Associate Lecturer (Academic Level A equivalent) X X X X X * HClin Sch
45 5.20.05 Renew Health Professional (ATH) titles for Associate Lecturer, Lecturer and Senior Lecturer (Academic Level A to C equivalent)
X X X X X * HClin Sch/Unit
46 5.20.07 Confer Visiting Academic titles X X X X * * *
47 5.20.07 Withdraw Visiting Academic and Industry Fellow titles X X X * * * *
48 5.20.14 Confer the title of Industry Fellow X X X X X * *
49 5.20.16 Grant or withdraw title Emeritus Professor X * * * * * *
49a* 5.20.15 Appoint Affiliate Title-Holders (Academic Level A – E) X X X * * * * *This item is currently under review.
HR Authorisation Schedule Key X: Authorisation provided *: No Authorisation provided
Limitations:
Limited Authority – All HR Authorisations must be exercised based on reporting lines and/or areas of responsibility.
Professional Only – Authorisations may only be exercised for professional staff at classification levels below the Authorised Officer.
Special Authorisations - Special Authorisations may be exercised for both Academic and Professional staff. Where a special authorisation is granted to a specific position, the staff member’s line management will also hold this authorisation.
Authorisation Level Summary
GROUP Academic and Professional Professional only
Group 1 Vice-Chancellor and President
Group 2 Vice Chancellor’s Committee Vice Chancellor’s Committee
Group 3 Senior Manager Group Directors of Central
Group 4 Deputy Senior Manager Deputy Director
Group 5 Heads of School Associate Director
Group 6 Supervisor Supervisor
Special Position based
Signed and Dated by
DELEGATE
Professor Peter Høj / Date Vice-Chancellor and President
Page 7
3. Position Classification and Review
Item Authority Authorisation Holder
No. PPL Reference Power/Function Position to which Authority is given
1 2 3 4 5 6 Special
50 5.40.03 Authorise a Request for Classification Evaluation X X X X X * *
51 5.40.03 Determine Classification level X * * * * * HR DD
52 5.40.03 Determine appealed Classification level X * * * * * Ap Ctee
53 5.40.03 Determine appealed classification level where panel cannot reach decision X * * * * * HRD
54 5.40.03 Determine broadbanding proposals X * * * * * HR DD
55 5.40.03 Approve broadband progression X X X X X * *
HR Authorisation Schedule Key X: Authorisation provided *: No Authorisation provided
Limitations:
Limited Authority – All HR Authorisations must be exercised based on reporting lines and/or areas of responsibility.
Professional Only – Authorisations may only be exercised for professional staff at classification levels below the Authorised Officer.
Special Authorisations - Special Authorisations may be exercised for both Academic and Professional staff. Where a special authorisation is granted to a specific position, the staff member’s line management will also hold this authorisation.
Authorisation Level Summary
GROUP Academic and Professional Professional only
Group 1 Vice-Chancellor and President
Group 2 Vice Chancellor’s Committee Vice Chancellor’s Committee
Group 3 Senior Manager Group Directors of Central
Group 4 Deputy Senior Manager Deputy Director
Group 5 Heads of School Associate Director
Group 6 Supervisor Supervisor
Special Position based
Signed and Dated by
DELEGATE
Professor Peter Høj / Date Vice-Chancellor and President
Page 8
4. Academic Staff – Probation and Academic Category
Item Authority Authorisation Holder
No. PPL Reference Power/Function Position to which Authority is given
1 2 3 4 5 6 Special
56 5.41.05 Confirm, extend, waive or don't confirm Academic Probationary periods (Academic Level A to D) X X * * * * ED/ID
57 5.41.05 Confirm, extend, waive or don't confirm Academic Probationary periods (Academic Level E) X * * * * * Prov
58 5.41.05 Determine an appealed extension/non-confirmation of academic probation X * * * * * Prov
59 5.41.12 Approve a change of Academic category for a staff member not on probation X X X X X * *
60 5.41.12 Approve a change of Academic category during probation X X X X * * *
HR Authorisation Schedule Key X: Authorisation provided *: No Authorisation provided
Limitations:
Limited Authority – All HR Authorisations must be exercised based on reporting lines and/or areas of responsibility.
Professional Only – Authorisations may only be exercised for professional staff at classification levels below the Authorised Officer.
Special Authorisations - Special Authorisations may be exercised for both Academic and Professional staff. Where a special authorisation is granted to a specific position, the staff member’s line management will also hold this authorisation.
Authorisation Level Summary
GROUP Academic and Professional Professional only
Group 1 Vice-Chancellor and President
Group 2 Vice Chancellor’s Committee Vice Chancellor’s Committee
Group 3 Senior Manager Group Directors of Central
Group 4 Deputy Senior Manager Deputy Director
Group 5 Heads of School Associate Director
Group 6 Supervisor Supervisor
Special Position based
Signed and Dated by
DELEGATE
Professor Peter Høj / Date Vice-Chancellor and President
Page 9
5. Employment Conditions, Working Hours and Workloads
Item Authority Authorisation Holder
No. PPL Reference Power/Function Position to which Authority is given
1 2 3 4 5 6 Special
61 5.55.07 Approve request for Flexible Work Arrangements X X X X X * *
62 5.43.09 Approve relocation expenses for transfer between campuses X X X * * * *
63 5.43.09 Determine outcome after redeployment trial period for employees who elect not to transfer inter-campus (3 months professional staff, semester end Academic staff)
X X X X * * *
64 5.43.09 Determine requirement for staff to work at location other than base place of work X X X X X * *
65 5.55.02 Authorise staff attendance records X X X X X X *
66 5.55.05 Approve professional staff hours of work arrangements including overtime; TOIL; VBT and flexitime; and work patterns.
X X X X X X *
HR Authorisation Schedule Key X: Authorisation provided *: No Authorisation provided
Limitations:
Limited Authority – All HR Authorisations must be exercised based on reporting lines and/or areas of responsibility.
Professional Only – Authorisations may only be exercised for professional staff at classification levels below the Authorised Officer.
Special Authorisations - Special Authorisations may be exercised for both Academic and Professional staff. Where a special authorisation is granted to a specific position, the staff member’s line management will also hold this authorisation.
Authorisation Level Summary
GROUP Academic and Professional Professional only
Group 1 Vice-Chancellor and President
Group 2 Vice Chancellor’s Committee Vice Chancellor’s Committee
Group 3 Senior Manager Group Directors of Central
Group 4 Deputy Senior Manager Deputy Director
Group 5 Heads of School Associate Director
Group 6 Supervisor Supervisor
Special Position based
Signed and Dated by
DELEGATE
Professor Peter Høj / Date Vice-Chancellor and President
Page 10
6. Reimbursements, Allowances, Loading and Superannuation
Item Authority Authorisation Holder
No. PPL Reference Power/Function Position to which Authority is given
1 2 3 4 5 6 Special
67 5.50.01 Approve a Market, Management, and/or pre-retirement salary loading where the total of the loading/s received does not exceed 25% of base salary
X X X * * * *
68 5.50.01 Approve a Market, Management and/or pre-retirement salary loading where the total of the loading/s received does exceed 25% of base salary
X * * * * * *
69 5.50.01 Approve a Clinical Loading X X X * * * *
70 5.50.03 Approve reimbursement of establishment expenses for new appointees The relevant Authorised Officer for appointment
71 5.50.04 Approval of Higher Duties Placement/Additional Duties Allowance (HEW 1 - 9) greater than 6 months
X X X X * * *
72 5.50.04 Approval of Higher Duties Placement/Additional Duties Allowance (HEW 10A - B) X X X * * * *
73 5.50.04 Approval Higher Duties Placement/Additional Duties Allowance up to and including 6 months (HEW 1- 9)
X X X X X * *
74 5.50.04 Approval Higher Duties Placement/Additional Duties Allowance (HEW Level 10C - D) X X * * * * *
75 5.50.15 Approve performance payments X X X * * * *
76 5.50.16 Approve a kilometric allowance, or other work and expense-related allowances for professional staff as outlined in Schedule 12 of The University of Queensland Enterprise Agreement 2014-2017
X X X X X X *
77 5.50.16 Approve on-call allowances X X X X X * *
HR Authorisation Schedule Key X: Authorisation provided *: No Authorisation provided
Limitations:
Limited Authority – All HR Authorisations must be exercised based on reporting lines and/or areas of responsibility.
Professional Only – Authorisations may only be exercised for professional staff at classification levels below the Authorised Officer.
Special Authorisations - Special Authorisations may be exercised for both Academic and Professional staff. Where a special authorisation is granted to a specific position, the staff member’s line management will also hold this authorisation.
Authorisation Level Summary
GROUP Academic and Professional Professional only
Group 1 Vice-Chancellor and President
Group 2 Vice Chancellor’s Committee Vice Chancellor’s Committee
Group 3 Senior Manager Group Directors of Central
Group 4 Deputy Senior Manager Deputy Director
Group 5 Heads of School Associate Director
Group 6 Supervisor Supervisor
Special Position based
Signed and Dated by
DELEGATE
Professor Peter Høj / Date Vice-Chancellor and President
Page 11
7. Leave
Item Authority Authorisation Holder
No. PPL Reference Power/Function Position to which Authority is given
1 2 3 4 5 6 Special
78 5.60.01 Approve Personal; Recreation; Compassionate; Parental or Adoption leave; and/or up to 1 month of Long Service Leave.
X X X X X X *
79 5.60.01 Approve Additional Unpaid Parental; Community Service; Defence Force; Special Leave Without Pay; Long Service; Leave Without Pay; and/or Additional Academic Personal Leave
X X X X X * *
80 5.60.06 Vary Leave Without Pay conditions X X X * * * *
81 5.60.07 Direct a staff member to take excess Recreation and/or Long Service Leave X X X X X X *
82 5.60.08 Approve Special Leave With Pay X X X * * * *
83 5.43.09 Approve up to 3 days Special Leave for employees moving household due to transfer X X X X X * *
84 5.60.10 Approve an Individual Flexibility Agreement to convert recreation leave loading to Additional Recreation Leave (ARL)
X X X X X X *
85 5.60.21 Grant Christmas/New Year University Leave X * * * * * *
HR Authorisation Schedule Key X: Authorisation provided *: No Authorisation provided
Limitations:
Limited Authority – All HR Authorisations must be exercised based on reporting lines and/or areas of responsibility.
Professional Only – Authorisations may only be exercised for professional staff at classification levels below the Authorised Officer.
Special Authorisations - Special Authorisations may be exercised for both Academic and Professional staff. Where a special authorisation is granted to a specific position, the staff member’s line management will also hold this authorisation.
Authorisation Level Summary
GROUP Academic and Professional Professional only
Group 1 Vice-Chancellor and President
Group 2 Vice Chancellor’s Committee Vice Chancellor’s Committee
Group 3 Senior Manager Group Directors of Central
Group 4 Deputy Senior Manager Deputy Director
Group 5 Heads of School Associate Director
Group 6 Supervisor Supervisor
Special Position based
Signed and Dated by
DELEGATE
Professor Peter Høj / Date Vice-Chancellor and President
Page 12
8. Career Development, Increments and Staff Recognition
Item Authority Authorisation Holder
No. PPL Reference Power/Function Position to which Authority is given
1 2 3 4 5 6 Special
86 5.80.02 Approve Special Studies Program (SSP) applications; major modifications; or special conditions X X X * * * *
87 5.80.02 Approve a departure from the SSP Procedures; curtail an SSP; or permit an alternative repayment method
X X X * * * *
88 5.80.02 Approve minor modification to approved Special Studies Program (SSP) X X X X X * *
89 5.80.02 Approve financial assistance greater than 2 months before Special Studies Program (SSP) commencement
X X X X X * *
90 5.80.07 Determine level of benefits for professional staff studies assistance X X X X X * *
91 5.80.07 Approve the taking of pre-approved Study Leave X X X X X X *
92 5.80.10 Approve internal secondment arrangements X X X X X * *
93 5.80.10 Approve permanent internal job exchange X X X X X * *
94 5.80.10 Approve external secondments Academic Level A - D and HEW Level 1 - 10B X X X * * * *
95 5.80.10 Approve external secondments Academic Level E and HEW Level 10C - D X X * * * * *
96 5.80.12 Grant permission to apply for promotion early for Academic Level A - D X X * * * * ED/ID
97 5.80.12 Grant permission to apply for promotion out of cycle X X * * * * ED/ID
98 5.80.12 Determine requests for promotion to be considered by an alternate Local Confirmation and Promotions Committee (LCPC)
X X * * * * Pres AB
99 5.80.12 Determine promotion appeal for Academic staff Level A - D X * * * * * Prov
HR Authorisation Schedule Key X: Authorisation provided *: No Authorisation provided
Limitations:
Limited Authority – All HR Authorisations must be exercised based on reporting lines and/or areas of responsibility.
Professional Only – Authorisations may only be exercised for professional staff at classification levels below the Authorised Officer.
Special Authorisations - Special Authorisations may be exercised for both Academic and Professional staff. Where a special authorisation is granted to a specific position, the staff member’s line management will also hold this authorisation.
Authorisation Level Summary
GROUP Academic and Professional Professional only
Group 1 Vice-Chancellor and President
Group 2 Vice Chancellor’s Committee Vice Chancellor’s Committee
Group 3 Senior Manager Group Directors of Central
Group 4 Deputy Senior Manager Deputy Director
Group 5 Heads of School Associate Director
Group 6 Supervisor Supervisor
Special Position based
Signed and Dated by
DELEGATE
Professor Peter Høj / Date Vice-Chancellor and President
Page 13
9. Cessation and Performance Management Item Authority Authorisation Holder
No. PPL Reference Power/Function Position to which Authority is given
1 2 3 4 5 6 Special
103 5.90.01 Waive the requirement for a staff member to provide the prescribed notice period upon resignation without penalty
X X X X X * *
104 5.70.01 Approve performance appraisal (increment and R&D) for Professional staff X X X X X * *
105 5.70.01 Approve outstanding performance rating for professional staff X X X * * * *
106 5.70.02 Extend probation of Professional staff X X X * * * *
107 5.70.02 Terminate a professional staff member during probation X X X X X * *
108 5.70.02 Confirm professional staff probation X X X X X * Sup (6+)
HR Authorisation Schedule Key X: Authorisation provided *: No Authorisation provided
Limitations:
Limited Authority – All HR Authorisations must be exercised based on reporting lines and/or areas of responsibility.
Professional Only – Authorisations may only be exercised for professional staff at classification levels below the Authorised Officer.
Special Authorisations - Special Authorisations may be exercised for both Academic and Professional staff. Where a special authorisation is granted to a specific position, the staff member’s line management will also hold this authorisation.
Authorisation Level Summary
GROUP Academic and Professional Professional only
Group 1 Vice-Chancellor and President
Group 2 Vice Chancellor’s Committee Vice Chancellor’s Committee
Group 3 Senior Manager Group Directors of Central
Group 4 Deputy Senior Manager Deputy Director
Group 5 Heads of School Associate Director
Group 6 Supervisor Supervisor
Special Position based
Signed and Dated by
DELEGATE
Professor Peter Høj / Date Vice-Chancellor and President
Page 14
10. Outside Employment
Item Authority Authorisation Holder
No. HUPP Reference Power/Function Position to which Authority is given
1 2 3 4 5 6 Special
109 1.50.2 Approve private unrelated outside work X X X X X * *
110 1.50.2 Determine an additional outside work exemption for a staff member X X * * * * PVC
111 1.50.2 Approve University related outside work X X X X X * *
112 1.50.2 Approve use of University facilities for private outside work X X X X X * *
113 1.50.2 Rule where external funding body and university rules conflict regarding private academic related outside work
X * * * * * DVCR
114 1.50.2 Approve private academic related outside work X X X X X * *
115 1.50.2 Approve a staff member undertaking a position as a director, secretary, public officer or executive officer of any company
X * * * * * *
HR Authorisation Schedule Key X: Authorisation provided *: No Authorisation provided
Limitations:
Limited Authority – All HR Authorisations must be exercised based on reporting lines and/or areas of responsibility.
Professional Only – Authorisations may only be exercised for professional staff at classification levels below the Authorised Officer.
Special Authorisations - Special Authorisations may be exercised for both Academic and Professional staff. Where a special authorisation is granted to a specific position, the staff member’s line management will also hold this authorisation.
Authorisation Level Summary
GROUP Academic and Professional Professional only
Group 1 Vice-Chancellor and President
Group 2 Vice Chancellor’s Committee Vice Chancellor’s Committee
Group 3 Senior Manager Group Directors of Central
Group 4 Deputy Senior Manager Deputy Director
Group 5 Heads of School Associate Director
Group 6 Supervisor Supervisor
Special Position based
Signed and Dated by
DELEGATE
Professor Peter Høj / Date Vice-Chancellor and President
Page 15
KEY Symbol Key
X Authorisation provided
* No Authorisation provided
Ap Ctee Classification Appointment Committee
COO Chief Operating Officer
D/HOS Deputy Head of School
DVCA Deputy Vice-Chancellor (Academic)
DVCR Deputy Vice-Chancellor (Research)
ED/ID Executive Dean or Institute Director (AIBN, SMI, QBI and IMB only)
H Clin Sch Head of a Clinical School, Faculty of Medicine
H Clin Sch/Unit Head of a Clinical School or Unit (Academic Level D and above), Faculty of Medicine
HUPP Handbook of University Policies and Procedures
HRA HR Advisor
HR DD HR Deputy Director
HRD HR Director
PPL Policies and Procedures Library
Pres AB President, Academic Board
Prov Provost
PVC Pro Vice-Chancellor
Sup 6+ Supervisor - HEW Level 6 or above; Academic Level A and above
TOIL Time Off In Lieu
VBT Voluntary Banked Time