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The The Sutherland Sutherland
ProjectProject
KATE BONE ABHI Integration
Coordinator
ABHI’s Journey ‘A Path For Care Integration’
• Background • Setting• Aim• Approach • Findings• Resources • Evaluation
Integrated care refers to
"methods and organisations to provide the most cost-effective and caring services to those with the greatest health needs and to ensure continuity of care and co-ordination between different services".
J. Integrated care –development issues from an international perspective: models and issues. Healthcare Review , 2(5) March,1998.
Background
The Sutherland Hospital
320 acute beds,110 Aged Care 9 ACAU (MAU)
Project Objective
• Improve communication between health care providers, focusing on the transfer of aged care chronically ill patients between TSH & GP.
• Evaluate & develop discharge planning processes.
• Develop strategies to increase knowledge and use of GP services available to support patients in their own setting.
Approach
• Direction & guidance from ABHI Advisory Committee.
• Observation & assessment of discharge process.
• Surveys & questionnaires. • Develop and implement interventions
informed by the data.• Evaluate progress.
Findings
• Pre-conceived Myths & Views.
• Inadequate Discharge Planning processes.
• Incomplete Discharge Summaries.
• Delayed communication of Discharge
Summaries.
Pre-Conceived Myths & Views
Myths/Views• High proportion of
patients re-admitted due to medication errors.
• High proportion of ‘frequent flyers’ especially from RACF’s
• All Patients discharge see GP within 3 days
Facts & Figures• 25% re-admission not
related to medication errors.
• Small percentage of ‘frequent flyers’
• 55% patients see GP within timeframe
Discharge Planning ProcessWard View Point
• Rushed no EDD used• Reactive process• Risk assessment tools
not completed• Not Patient Centred• Multi-system disparate
Patients View Point
• No planned EDD• Needs not taken into
consideration• Unclear information• Information overload• Inadequate medications
information
Discharge Summaries
2008
• 100% Hand Written• 35% Difficult to read• 12% illegible.• 15% patients details
absent • 78% Vague on follow up
requirements.
2009
• 25% Hand Written• 75% Typed• 12% Difficult to read• 6% illegible.• 0% patients details absent • 92% Vague on follow up
requirements.
GP Survey
2008• 25% illegible following fax• 33.3% NOT received• 100% NO contact details.• >50% satisfied with
content.• 100% Not notified of
death. • 25% GPs hesitant to act
without medical discharge summary
2009• 20% illegible following fax• 25% NOT received• 25% NO contact details.• ? % satisfied with content • 100% Not notified of
death.• 20% GPs hesitant to act
without medical discharge summary
Discharge Referrals
Resources
1. Basic Care (action) Plan.
2. Typed Discharge Summary.
3. Patient Held Record.
Basic Care (action) Plan
Aim
Addressed concerns & problems identified through patent ,carer interviews. Reduce number of complaints ward received following discharge.
Approach
Outline simple plan of care for the first 48-72 hours following discharge.
Typed Discharge SummaryAim
Develop typed discharge summary template to addressed problems identified through baseline audit for transfer of data.
Approach
Through education sessions facilitated by GP highlight the importance of legible discharge summaries.
Patient Held Record (Yellow Envelope)Aim • Raise awareness of the need for patients to take
active role in their health care issues when transferred to hospital.
• To support safe delivery of clinical information when a patient has been discharged home.
Approach• Older persons deemed to be high risk of re-
admission or with multiple co-morbidities and complex health needs who do not reside within low or high level RACF.
Initial Pilot Results
Pilot Sites• 2 ILU’s, ED, NSW ambulance, 2 GP Practices,
ACAU & aged care wards.Evaluation • written surveys and semi-structured face to-face
interviews.Results • (99%) users thought the Envelope provided useful
and significant data.• (87%) said it was easy to use.• All interviewees thought the Envelope had raised an
awareness of the patients need to have critical clinical information in one place.
Challenges
• ABHI role is consultative - no “control of or authority” over patients being discharged.
• “ABHI person” seen as outsider• Staff on wards stretched and stressed.• High turn over of NUM’s • Lack of designated staff
to identify ‘complex patient’• The Area Health Service
Barriers
• Difficulty engaging staff & senior clinicians• Turf protection• IT system unable to support proposed
changes• Time to change• Change overload• The Area Health Service
Evaluation - What worked?• Clinical leader with clear vision and focused
goal • Clear direction from Advisory Group• Aged Care CNC dedicated drive theprocess at executive level.• Being on site in their face• Families, carers, health professionals havewelcomed and embraced Patient Held Record(Yellow Envelope).
Evaluation - Lessons learnt
• Implementation hindered by unstable
workforce (high turnover staff).• Prevention message needs to be
communicated strongly by both sides• Primarily a nurse driven process of care –• Pre-conceived myths & views.• Communication vital at exec level with
Divisions CEO’s
Questions