The Good Guys EDIFACT ORDCHG (D.96A) - B2B Integration and ... · 3. Suppliers will check the Action Codes in the BGM and LIN segments to establish that the received document is an

Message Implementation

Guideline (MIG)

The Good Guys

EDIFACT ORDCHG

(D.96A)

© eVision Pty Ltd 2013- Commercial In Confidence 2

TGG MIGS - EDIFACT ORDCHG (D96A)

CONTENTS

DOCUMENT PROPERTIES .................................................................................................................... 3

Copyright ....................................................................................................................................... 3

Change History .............................................................................................................................. 3

INTRODUCTION .................................................................................................................................. 4

Introduction................................................................................................................................... 4

GS1 EANCON 1997 ......................................................................................................................... 4

About The Good Guys .................................................................................................................... 4

About MessageXchange ................................................................................................................. 4

NOTES ................................................................................................................................................ 5

Indicators....................................................................................................................................... 5

Format and picture of data elements ............................................................................................. 5

Format and picture of actual data .................................................................................................. 6

PURCHASE ORDER CHANGE IMPLEMENTATION RULES........................................................................ 7

The Good Guys business rules for electronic ordering (Purchase Order Changes) ........................... 7

Additional Notes ............................................................................................................................ 8

THE GOOD GUYS – ORDCHG MESSAGE (SUMMARY) ........................................................................... 9

Heading Section ............................................................................................................................. 9

Detail Section................................................................................................................................. 9

Section Control ............................................................................................................................ 10

Summary Section ......................................................................................................................... 10

THE GOOD GUYS – ORDERS MESSAGE (DETAIL) ................................................................................ 11

SAMPLE MESSAGES .......................................................................................................................... 47

Direct to Store Order -> Cancelled in Full ..................................................................................... 47

Direct to Customer Delivery -> Quantity Change on One Line ....................................................... 48

Direct to Store Order -> One Line Cancelled ................................................................................. 49

CONTACT DETAILS ............................................................................................................................ 50

eVision - MessageXchange ........................................................................................................... 50

The Good Guys ............................................................................................................................ 50



DOCUMENT PROPERTIES

Copyright

This document is the property of:

Evision Pty Ltd L3/488 Bourke Street Melbourne VIC 3000 www.messagexchange.com

Unauthorized access, copying, replication and usage for a purpose other than for which this is intended is

prohibited by Copyright Laws.

The holder is responsible for incorporating revisions into his copy of the document and keeping the

contents up-to-date.

Change History

Version Date Author Nature of Amendment

2.0 04/10/2013 C O'Reilly Revised Version to include additional line actions and updated format of document.



INTRODUCTION

Introduction

The Purchase order change request message (ORDCHG) message specifies details of changes to a purchase order send by The Good Guys to their Trade Partners.

GS1 EANCON 1997

The GS1 EANCOM ® standard is an implementation guideline on the use of subsets of relevant UN/EDIFACT

messages. This Message Implementation Guideline (MIG) is based on the EANCOM® 1997 Guidelines for

the Invoice Message derived from the international UN/EDIFACT directory D.96A.

About The Good Guys

The Good Guys is one of Australia’s leading consumer household appliance retailers, delivering quality electronics, at competitive prices. Originally operating as the ‘Mighty Muirs’, the retailer rebranded in 1998 to become the retail icon The Good Guys is known for today. Since its inception in 1952, the organisation has grown to a geographical footprint of 97 stores across Australia, and five stores in New Zealand. The Good Guys is a responsible retailer operating with the vision to always delight customers.

About MessageXchange

This Message Implementation Guide has been created by eVision Pty Ltd on behalf of The Good Guys.

eVision Pty Ltd is a pioneer and world leader of cloud computing for B2B integration solutions. It is a privately held company that has developed world class technologies being used in Australia, Asia, New Zealand, USA and Europe since 1996.

eVision hosts and manages the leading cloud computing B2B integration service, MessageXchange. This

service millions of messages each month and connects thousands of organizations of all sizes across

industries such as retail, manufacturing, supply chain, transport, finance and travel. It offers a unique suite

of supply chain automation, reporting and monitoring services accessed securely via the Internet and

manages billions of dollars’ worth of transactions annually.



NOTES

Indicators

The segments are presented in the sequence in which they appear in the message. The segment or

segment group tag is preceed by the User Status, and followed by the Segment Description, the Base Status

(M)andatory / (C)onditional indicator, and the maximum number of occurrences.

(M)andatory data elements in EDIFACT segments retain their status in EANCOM.

Additionally, there are five types of status for data elements with a (C)onditional EDIFACT status, whether

for simple, component or composite data elements. These are listed below and can be identified when

relevant by the following abbreviations:

Required R Indicates that the entity is required and must be sent.

Dependent D Indicates that the entity must be send in certain conditions, as defined by the relevant

explanatory note.

Optional O Indicates that the entity is optional and may be sent at the discretion of the user.

Not Used X Indicates that the entity is not used and should be omitted.

Advised A Recommened to be used.

Format and picture of data elements

The following conventions apply in the documentation:

Character type

a: alphabetic characters

n: numeric characters

an: alpha-numeric characters

Size

Fixed: all positions must be used

Variable: positions may be used up to a specified maximum.

Examples:

a3 : 3 alphabetic characters, fixed length

n3 : 3 numeric characters, fixed length

an3 : 3 alpha-numeric characters, fixed length

a..3 : up to 3 alphabetic characters

n..3 : up to 3 numeric characters

an..3 : up to 3 alpha-numeric characters



Format and picture of actual data

Numeric Formats

Z: Single digit which may or may not be present

9: Single digit which will be present

Example

ZZZ9.99 means that the number will always contain 2 decimal places and at least 1 number preceeding the

decimal place i.e. from the number is within the following range: 0.00 to 9999.99



PURCHASE ORDER CHANGE IMPLEMENTATION RULES

This section describes how electronic purchase order change requests (ORDCHG document) are to be used

in trading electronically with The Good Guys.

The Good Guys business rules for electronic ordering (Purchase Order Changes)

The Good Guys will be sending Purchase Order Change messages to their suppliers when the requirements

for an original order have changed.

1. Suppliers are flagged in Oracle Retail Management System (RMS) to indicate that they can process purchase order changes .

2. The Good Guys will always send a complete order change (snapshot) when sending suppliers a Purchase Order Change.

3. Suppliers will check the Action Codes in the BGM and LIN segments to establish that the received document is an Order Change and which line items (if any have been changed).

4. Upon receipt of an order change message, suppliers are required to send back a CONTRL acknowledgement message.

5. Suppliers are required to send a Purchase Order Response to the Order Change message except where the POC is for a cancelled order.

6. The Good Guys will create a new Purchase Order to increase the order quantity or order additional item(s).

7. The Good Guys will create a new Purchase Order if there is a change to Ship to Store GLN.

Actions that trigger a Purchase Order Change

Action

Entire Purchase Order is cancelled.

Purchase Order Line item quantity is cancelled – either partially or fully.

Purchase Order Delivery Point is changed.

Purchase Order Line item supplier cost is changed manually on the order.

Purchase Order Line item supplier cost is reduced via a cost change event in RMS.

Purchase Order Customer delivery details are changed on a customer PO.

Purchase Order Payment Terms value is changed.

Purchase Order Delivery Date is changed.



Actions that do NOT trigger a Purchase Order Change

Action

Purchase Order Line item quantity is increased

Purchase Order Line item supplier cost is increased via a cost change event in Oracle RMS

New line is added to a Purchase Order

Purchase Order status changes

Change Order Type

Change Import / Bill To location

Change Routing Location

Change Promotion code

Additional Notes

The Good Guys use GLN (Global Location Number) issued by GS1 as the party and location identifier

in NAD and LOC segments.

In case of direct to customer delivery, NAD+UD will be sent in addition to NAD+BY, NAD+SU and

NAD+ST. The real physical delivery should be sent to NAD+UD.

The currency code in CUX can have either AUD or NZD as currency.

Currently The Good Guys’ orders are issued for a particular store or ultimate customer only. Hence,

LOC-QTY at line level can be ignored at supplier end.

Price amounts at all levels are excluding GST.

Each (EA) is the unit of measurement.



THE GOOD GUYS – ORDCHG MESSAGE (SUMMARY)

This section contains an overview of the content and structure of the Purchase order change request

message as an aid to understanding. It should be noted that while this is indicative of the content and

structure of a Purchase order change request message, the detailed implementation guideline that forms

the majority of the document is the only authoritative source of content and structure. In the event of a

discrepancy between the information in this section and the information in the detailed implementation

guideline, the detailed implementation guideline should prevail.

Heading Section

Page Pos. Seg. Base User Group Notes and

No. No. ID Name Status Status Max.Use Repeat Comments

0003 UNA Service string advice M M 1

0005 UNB Interchange header M M 1

0010 UNH Message header M M 1

0020 BGM Beginning of message M M 1

0030 DTM Date/time/period M M 2

0050 ALI Additional information C O 1

0070 FTX Free text C O 1

0080 Segment Group 1: RFF C O 1

0090 RFF Reference M M 1

0110 Segment Group 2: NAD-SG5 C R 3

0120 NAD Name and address M M 1

0210 Segment Group 5: CTA-COM C O 1

0220 CTA Contact information M M 1

Detail Section



0930 Segment Group 28: LIN-PIA-IMD-QTY-

MOA-FTX-SG28-SG34 C R 200000

0940 LIN Line item M M 1

0950 PIA Additional product id C R 1

0960 IMD Item description C R 1

0980 QTY Quantity C R 2

1020 MOA Monetary amount C R 2

1080 FTX Free text C O 1

1180 Segment Group 28: PRI C R 2

1190 PRI Price details M M 1

1440 Segment Group 34: TAX C O 1

1450 TAX Duty/tax/fee details M M 1



Section Control



2090 UNS Section control M M 1

Summary Section



2100 MOA Monetary amount C R 2

2110 CNT Control total C R 1

2160 UNT Message trailer M M 1

UNZ Interchange trailer M M 1



THE GOOD GUYS – ORDERS MESSAGE (DETAIL)

Segment: UNA Service String Advice

Position: 0003

Group: Level: 0

Usage: Optional

Max Use: 1

Purpose: To define the characters selected for use as delimiters and indicators in the rest of the

interchange that follows.

Dependency Notes: Notes: Example:

UNA:+.? '

Data Element Summary

Data Component Element Element Name Attributes

M 0010 COMPONENT DATA ELEMENT SEPERATOR M 1 an1

Composite element delimiter

: Colon

M 0020 DATA ELEMENT SEPERATOR M 1 an1

Identification of the type, version etc. of the message being interchanged. + Plus sign

M 0030 DECIMAL NOTATION M 1 an1

The character transferred in this position shall be ignored by the recipient.

Retained to maintain upward compatibility with earlier versions of the syntax.

. Fill stop / Period

M 0040 RELEASE INDICATOR M 1 an1

Release indicator is used to signify that the following texts contain one of the

characters used as composite, data, or segment delimiter, hence release its usage

convention for that instance.

? Question mark

M 0050 RESERVED FOR FUTURE USE M 1 an1

Not Used

White space (blank)

M 0060 SEGMENT TERMINATOR M 1 an1

Used to delimit the end of the current segment and start a new segment. ' Apostrophe



Segment: UNB Interchange Header

Position: 0005

Group: Level: 0

Usage: Mandatory

Max Use: 1

Purpose: To start, identify and specify an interchange.


UNB+UNOA:3+9320136111113:ZZ+9334358000001:ZZ+20080611:1101+902201'



M S001 SYNTAX IDENTIFIER M 1

Identification of the agency controlling the syntax and indication of syntax level. M 0001 Syntax identifier M a4

Coded identification of the agency controlling a syntax and syntax level used in an

interchange. UNOA UN/ECE level A

M 0002 Syntax version number M n1

Code identifying a type of message and assigned by its controlling agency.

3 Version 3

M S002 INTERCHANGE SENDER M 1

Identification of the sender of the interchange.

M 0004 Sender identification M an..35

Name or coded representation of the sender of a data interchange.

The Good Guys EDI GLN R 0007 Partner identification code qualifier C an..4

Qualifier referring to the source of codes for the identifiers of interchanging

partners. ZZ Mutually defined

M S003 INTERCHANGE RECIPIENT M 1

Identification of the recipient of the interchange.

M 0010 Recipient identification M an..35

Trading Partner EDI GLN Name or coded representation of the recipient of a data interchange.

R 0007 Partner identification code qualifier C an..4

Qualifier referring to the source of codes for the identifiers of interchanging

partners. ZZ Mutually defined

M S004 DATE AND TIME OF PREPERATION M 1

Date and time of preparation of the interchange. M 0017 Date of preparation M n6

Local date when an interchange or a functional group was prepared. Date in YYMMDD format

M 0019 Time of preparation M n4

Local time of day when an interchange or a functional group was prepared. Time in 24 hour-clock format

M 0020 INTERCHANGE CONTROL REFERENCE M 1 an..14

Unique reference assigned by the sender to an interchange.

The value presented here must match with the value presented in DE 0020 in

segment UNZ.

X S005 RECIPIENTS REFRENCE PASSWORD M 1

X 0026 APPLICATION REFERENCE M 1 an..14

X 0029 PROCESSING PRIORITY CODE C 1 a1

O 0031 ACKNOWLEDGEMNT REQUEST C 1 n1



Code determined by the sender for acknowledgement of the interchange.

1 Requested

X 0032 COMMUNICATIONS AGREEMENT ID C 1 an..35

D 0035 TEST INDICATOR C 1 n1

Indication that the interchange is a test.



Segment: UNH Message header

Position: 0010

Group: Level: 0

Usage: Mandatory

Max Use: 1

Purpose: A service segment starting and uniquely identifying a message. The message type code for

the Purchase order change request message is ORDCHG.

Dependency Notes:

Notes: Example:

UNH+0001+ORDCHG:D:96A:UN:EAN008'



M 0062 MESSAGE REFERENCE NUMBER M 1 an..14

Unique message reference assigned by the sender.

Notes:

1. Shall be identical in UNH and UNT. Sequence number refers to the number of UNH segments contained within the

Interchange.

Exampple: If only one UNH is present then this could would be 0001.

DE0062 in the UNH will be exactly the same as DE 0062 in UNT. M S009 MESSAGE IDENTIFIER M 1

Identification of the type, version etc. of the message being interchanged. M 0065 Message type M an..6

Code identifying a type of message and assigned by its controlling agency.

ORDCHG Purchase order change request message

M 0052 Message version number M an..3

Version number of a message type.

D Draft version/UN/EDIFACT Directory

M 0054 Message release number M an..3

Release number within the current message type version number (0052).

96A Version 96A

M 0051 Controlling agency M an..2

Code to identify the agency controlling the specification, maintenance and

publication of the message type. UN UN/CEFACT

R 0057 Association assigned code C an..6

A code assigned by the association responsible for the design and maintenance of

the message type concerned, which further identifies the message. EAN008 GS1 version control number (GS1 Code)



Segment: BGM Beginning of message

Position: 0020

Group: Level: 0

Usage: Mandatory

Max Use: 1

Purpose: A segment by which the sender must uniquely identify the order change by means of its

number and when necessary its function.

Dependency Notes: Notes: This segment is used to indicate the type and function of a message and to transmit the

identifying number.

Examples:

Cancel Purchase Order

BGM+230+4500010609+1'

Change Purchase Order

BGM+230+4500010609+4'



R C002 DOCUMENT/MESSAGE NAME C 1

Identification of a type of document/message by code or name. Code preferred R 1001 Document/message name, code C an..3

Document/message identifier expressed in code.

230 Purchase order change request

Sometimes referred to as an Order Change

R 1004 DOCUMENT/MESSAGE NUMBER C 1 an..35

To identify a document.

Purchase Order Number.

R 1225 MESSAGE FUNCTION CODED C 1 an..3

Code indicating the function of the message. 1 Cancellation

Message cancelling a previous transmission for a given

transaction.

This code is used to cancel a previously transmitted

Purchase Order.

4 Change

Message containing items (e.g. line items, goods items,

Customs items, equipment items) to be changed in a previously sent message.

This code is used to send changes to a previously

transmitted Purchase Order inline with The Good Guys

business rules for electronic trading (Purchase Order

Changes).



Segment: DTM Date/time/period

Position: 0030

Group: Level: 1

Usage: Mandatory

Max Use: 2

Purpose: A segment specifying general dates and, when relevant, times related to the whole message.

The segment must be specified at least once to identify the order change date.

Dependency Notes:

Notes: This segment is used to specify the date of the Order Change and the requested date

concerning the delivery of the goods.

Example:

DTM+137:20120830:102'

This example dates the message as the 30th of August 2012.

DTM+2:20121001:102'

This example requests delivery on the 1st of October 2012.



M C507 DATE/TIME/PERIOD M 1

Date and/or time, or period relevant to the specified date/time/period type. M 2005 Date/time/period qualifier M an..3

Code giving specific meaning to a date, time or period.

2 Delivery date/time, requested

Date on which buyer requests goods to be delivered.

137 Document/message date/time

Date/time when a document/message is issued.

R 2380 Date/time/period C an..35

The value of a date, a date and time, a time or of a period in a specified

representation.

R 2379 Date or time or period format code C an..3

Specification of the representation of a date, a date and time or of a period.

102 CCYYMMDD

Calendar date: C = Century ; Y = Year ; M = Month ; D =

Day



Segment: FTX Free text

Position: 0070

Group: Level: 1

Usage: Conditional (Optional)

Max Use: 4

Purpose: A segment with free text information, in coded or clear form, used when additional

information is needed but cannot be accommodated within other segments. In computer to

computer exchanges such text will normally require the receiver to process this segment manually.

Dependency Notes:

Notes: Example:

FTX+PUR+++ENSURE ALL PRODUCTS ARE CLEARLY MARKED'



M 4451 TEXT SUBJECT QUALIFIER M 1 an..3

Code specifying subject of a free text.

PUR Purchasing information

Note contains purchasing information.

X 4453 TEXT FUNCTION, CODED C 1 an..3

X C107 TEXT REFERENCE C 1

R C108 TEXT LITERAL C 1

Free text; one to five lines

M 4440 Free text M an..70

Free text field available to the message sender for information.



Group: RFF Segment Group 1: Reference

Position: 0080

Group: Level: 1


Max Use: 1

Purpose: A group of segments for giving references and where necessary, their dates, relating to the

whole message, e.g. contract number, import/export license number, reservation number.

Notes:

Segment Summary

Pos. Seg. Req. Max. Group:

No. ID Name Des. Use Repeat M 0090 RFF Reference M 2



Segment: RFF Reference

Position: 0090 (Trigger Segment)

Group: Segment Group 1 (Reference) Conditional ( Optional )

Level: 1

Usage: Mandatory

Max Use: 1

Purpose: A segment identifying the reference by its number and where appropriate a line number

within a document.


RFF+ON:21815858'



M C506 REFERENCE M 1

Identification of a reference. M 1153 Reference qualifier M an..3

Code giving specific meaning to a reference segment or a reference number.

ON Order number (purchase)

[1022] Reference number assigned by the buyer to an order.

The Good Guys original Purchase Order number

BO Blanket order number

Reference number assigned by the order issuer to a blanket

order.

The Good Guys Group Reference Number

R 1154 Reference number C an..35

Identification number the nature and function of which can be qualified by an entry

in data element 1153 Reference qualifier.



Group: NAD Segment Group 3: Name and address

Position: 0140

Group: Level: 1

Usage: Mandatory

Max Use: 4

Purpose: A group of segments identifying the parties with associated information.

Notes:

Segment Summary


No. ID Name Des. Use Repeat M 0150 NAD Name and address M 1 O 0240 Segment Group 6: Contact information C 1



Segment: NAD Name and address


Group: Segment Group 3 (Name and address) Mandatory

Level: 1

Usage: Mandatory

Max Use: 1

Purpose: A segment identifying names and addresses of the parties, in coded or clear form, and their

functions relevant to the order. Identification of the seller and buyer parties is mandatory for

the order change message.

Dependency Notes:

Notes: This segment is used to identify the trading partners involved in the Order process.

Identification of the buyer and supplier of goods and services is mandatory using DE's

3035 and C082.

Example:

NAD+BY+9377778749983::9'

NAD+ST+9330833000535::9'

NAD+SU+9330833000535::9'

NAD+UD+++R Shepherd+5 Main St+Nth Dandenong+Vic+3175+AU'

Dependency Notes:

The following composites and data elements are only used for direct to customer

deliveries (DE 3035 = UD):

C080 - C059 - 3164 - 3229 - 3251 - 3207



M 3035 PARTY QUALIFIER M 1 an..3

Code giving specific meaning to a party.

BY Buyer

Party to whom merchandise and/or service is sold.

Required: The Good Guys GLN.

ST Ship to

Identification of the party to where goods will be or have

been shipped.

Required: Ship To Location GLN.

SU Supplier

Party which manufactures or otherwise has possession of

goods, and consigns or makes them available in trade.

Required: Supplier GLN.

UD Ultimate customer

The final recipient of goods.

Dependent: Used for Direct to Customer delivery, where

the address details will also be provided.

D C082 PARTY IDENTIFICATION DETAILS C 1

Identification of a transaction party by code.

Required when DE 3035 = BY or ST or SU.

This is not provided when DE 3035 = UD

M 3039 Party id. identification M an..35

Code identifying a party involved in a transaction.

X 1131 Code list qualifier C an..3

R 3055 Code list responsible agency, coded C an..3

Code identifying the agency responsible for a code list.

9 EAN (International Article Numbering association)

X C058 NAME AND ADDRESS C 1

D C080 PARTY NAME C 1

Identification of a transaction party by name, one to five lines. Party name may be



formatted.

Required for Ultimate Customer (DE 3035 = UD)

M 3036 Party name M an..35

Name of a party involved in a transaction.


D C059 STREET C 1

Street address and/or PO Box number in a structured

address: one to four lines


M 3042 Street and number/p.o. box M an..35

Street and number in plain language, or Post Office Box No.

Street address (line1) of the party identified.

M 3042 Street and number/p.o. box M an..35

Street and number in plain language, or Post Office Box No.

Street address (line2) of the party identified.

D 3164 CITY NAME C 1 an..35

Name of a city (a town, a village) for addressing purposes.


D 3229 COUNTRY SUB-ENTITY IDENTIFCATION C 1 an..9

Identification of the name of sub-entities (state, province) defined by appropriate

governmental agencies


D 3251 POSTAL IDENTIFICATION C 1 an..9

Code defining postal zones or addresses.


D 3207 COUNTRY, CODED C 1 an..3

Identification of the name of the country or other geographical entity as defined in

ISO 3166.




Group: CTA Segment Group 6: Contact information

Position: 0240

Group: Segment Group 3 (Name and address) Conditional (Optional)

Level: 2


Max Use: 1

Purpose: A group of segments giving contact details of the specific person or department within the

party identified in the NAD segment.

Segment Summary


No. ID Name Des. Use Repeat M 0250 CTA Contact information M 1 M 0260 COM Communication contact O 1



Segment: CTA Contact information


Group: Segment Group 6 (Contact information) Conditional (Optional)

Level: 2

Usage: Mandatory

Max Use: 1

Purpose: A segment to identify a person or department, and their function, to whom communications

should be directed.

Dependency Notes: Notes: This segment is used to identify contact details for the Ultimate Customer for direct to

customer deliveries, if specified in the previous NAD segment.

Example:

CTA+PD+:R Shepherd'



R 3139 CONTACT FUNCTION, CODED C 1 an..3

Code specifying the function of a contact (e.g. department or person).

GR Goods receiving contact

Department/person responsible for receiving the goods at

the place of delivery.

R C056 DEPARTMENT OR EMPLOYEE DETAILS C 1

Code and/or name of a department or employee. Code preferred.

X 3413 Department or employee identification C an..17

R 3412 Department or employee C an..35

The department or person within an organizational entity.



Segment: COM Communication contact


Group: Segment Group 6 (Contact information) Conditional (Optional)

Level: 2

Usage: Optional (Required)

Max Use: 1

Purpose: A segment to identify a communications type and number for the contact specified in the

CTA segment.

Dependency Notes: Notes: This segment is used to identify telephone details for the Ultimate Customer for direct to

customer deliveries, if specified in the previous NAD segment.

Example:

COM+0401123456:TE'



R C076 COMMUNICATION CONTACT M 1

R 3148 Communication number M an..512

The communication number.

R 3155 Communication channel qualifier M an..3

Code identifying the type of communication channel being used.

TE Telephone

Voice/data transmission by telephone.



Group: CUX Segment Group 8: Currencies

Position: 0310

Group: Level: 1


Max Use: 1

Purpose: A group of segments specifying the currencies and related dates/periods valid for the whole

order change. Currency data may be omitted in national applications but will be required for

international transactions.

Segment Summary


No. ID Name Des. Use Repeat M 0320 CUX Currencies M 1



Segment: CUX Currencies


Group: Segment Group 8 (Currencies) Conditional (Optional)

Level: 1

Usage: Mandatory

Max Use: 1

Purpose: A segment identifying the currencies required in the order change, e.g. the order currency. A

rate of exchange may be given to convert a reference currency into a target currency.


CUX+2:AUD:9'



R C504 CURRENCY DETAILS C 1

The usage to which a currency relates.

M 6347 Currency details qualifier M an..3

Specification of the usage to which the currency relates.

2 Reference Currency

The currency applicable to amounts stated. It may have to

be converted

R 6345 Currency, coded C an..3

Identification of the name or symbol of the monetary unit involved in the

transaction.

R 6343 Currency qualifier C an..3

Code giving specific meaning to data element 6345 Currency.

9 Order currency

The name or symbol of the monetary unit used in an order.



Group: PAT Segment Group 9: Payment terms basis

Position: 0350

Group: Level: 1


Max Use: 1

Purpose: A group of segments specifying the terms of payment applicable for the whole order change.

Segment Summary


No. ID Name Des. Use Repeat M 0360 PAT Payment terms basis M 1



Segment: PAT Payment terms basis


Group: Segment Group 9 (Payment terms basis) Conditional (Optional)

Level: 1

Usage: Mandatory

Max Use: 1

Purpose: A segment identifying the payment terms and date/time basis.

Dependency Notes:

Notes: Example: PAT+7+6:::30 DAYS NET'



M 4279 PAYMENT TERMS TYPE QUALIFIER M 1 an..3

7 Extended

R C110 PAYMENT TERMS C 1

Terms of payment code from a specified source.

M 4277 Terms of payment identification M an..17

Identification of the terms of payment between the parties

to a transaction (generic term).

6 No drafts


X 3055 Code list responsible agency, coded C an..3

R 4276 Terms of payment C an..35

Conditions of payment between the parties to a transaction (generic term).



Group: LIN Segment Group 26: Line item

Position: 0960

Group: Level: 1

Usage: Conditional ( Required)

Max Use: 200000

Purpose: A group of segments providing details of the individual line items. This Segment group may

be repeated to give sub-line details.

Segment Summary


No. ID Name Des. Use Repeat M 0970 LIN Line item M 1 R 0980 PIA Additional product id C 2 D 1010 QTY Quantity C 1 D 1240 Segment Group 30: Price details C 1

D 1300 Segment Group 31: Reference C 1

D 1460 Segment Group 35: Place/location identification C 1



Segment: LIN Line item


Group: Segment Group 26 (Line item) Conditional (Required)

Level: 1

Usage: Mandatory

Max Use: 1

Purpose: A segment identifying the line item with the line number and configuration level, and

additionally, identifying the product or service ordered. Other product identification

numbers, e.g. Buyer product number, etc., can be specified within the following PIA segment. The D.E. 1229 has to be used.

Dependency Notes:

Notes: This segment is used to identify the item being ordered.

LIN+1+3+9311183050319:EN'



R 1082 LINE ITEM NUMBER C 1 an..6

Serial number designating each separate item within a series of articles.

Application generated sequence number of the count of the order lines.

R 1229 ACTION REQUEST/NOTIFICATION, CODED C 1 an..3

2 Deleted

This line item is deleted from the referenced message.

The line item is deleted from the previous Purchase Order

and is not to be fulfilled.

3 Changed

This line item is changed in the referenced message.

The line item has changed for example, Quantity or Price

from the previous Purchase Order line.

11 Not amended

This line is not amended by the buyer

Thie line item is as per the previous Purchase Order.

R C212 ITEM NUMBER IDENTIFICATION C 1

Goods identification for a specified source.

R 7140 Item number C an..35

A number allocated to a group or item.

EAN/UCC-8, UCC-12, EAN/UCC-13 or EAN/UCC-14 - this is the number of the

article being ordered.

R 7143 Item number type, coded C an..3

Identification of the type of item number.

EN International Article Numbering Association (EAN)



Segment: PIA Additional product id

Position: 0980


Level: 2

Usage: Conditional (Required)

Max Use: 2

Purpose: A segment providing either additional identification to the product specified in the LIN

segment (e.g. Harmonized System number), or provides any substitute product

identification.

Dependency Notes:

Notes: This segment is used to specify the buyer’s item number and optionally the seller’s item

number.

Examples:

PIA+1+1073667:IN'

In this example the PIA segment is used to provide an additional identification to the

trade item number provided in the LIN segment. The GTIN 9311183050319 provided in

the LIN segment refers to the internal buyer's item number 1073667.



M 4347 PRODUCT ID. FUNCTION QUALIFIER M 1 an..3

Indication of the function of the product code.

1 Additional identification

Information which specifies and qualifies product identifications.

M C212 ITEM NUMBER IDENTIFICATION M 1

Goods identification for a specified source.

R 7140 Item number C an..35

A number allocated to a group or item.

R 7143 Item number type, coded C an..3

Identification of the type of item number.

IN Buyer's item number

Required: The item number has been allocated by the buyer.

SA Supplier's article number

Optional: The item number has been allocated by the seller.



Segment: QTY Quantity

Position: 1010


Level: 2

Usage: Conditional (Dependent)

Max Use: 2

Purpose: A segment identifying a quantity as specified by the Action Code Request.

Dependency Notes: This segment is not provided for Deleted Lines.

Notes: This segment is used to specify the total quantity ordered for the current line identified in

the LIN segment.

Example:

QTY+21:48:EA'



M C186 QUANTITY DETAILS M 1

Quantity information in a transaction, qualified when relevant. M 6063 Quantity qualifier M an..3

Code qualifying the type of quantity.

21 Ordered quantity

The quantity which has been ordered.

M 6060 Quantity M n..15

Numeric value of a quantity.

Ordered Quantity

R 6411 Measurement unit qualifier C an..3

Indication of the unit of measurement in which weight (mass), capacity, length, area, volume or other quantity is expressed.

EA Each



Group: PRI Segment Group 30: Price details

Position: 1240


Level: 2


Max Use: 1

Purpose: A group of segments identifying the relevant pricing information for the goods or services

ordered.

Dependency Notes: This segment group is not provided for Deleted Lines.

Notes:

Segment Summary


No. ID Name Des. Use Repeat M 1250 PRI Price details M 1



Segment: PRI Price details


Group: Segment Group 30 (Price details) Conditional (Dependent)

Level: 2

Usage: Mandatory

Max Use: 1

Purpose: A segment to specify the price type and amount. The price used in the calculation of the line

amount will be identified as 'price'.

Dependency Notes: Notes: This segment is used to detail the price for the current product identified in the LIN

segment.

Example:

PRI+AAA:612.71::INV'



R C509 PRICE INFORMATION C 1

Identification of price type, price and related details. M 5125 Price qualifier M an..3

Identification of a type of price.

AAA Calculation net

The price stated is the Wholesale Price excluding

GST/Taxes.

R 5118 Price amount C n..15

The monetary value associated with a purchase or sale of an article, product or service.

X 5375 Price type, coded C an..3

R 5387 Price type qualifier C an..3

INV Invoice price

Price per unit of quantity of a product as specified on an

invoice.



Group: RFF Segment Group 31: Reference

Position: 1300


Level: 2


Max Use: 1

Purpose: A group of segments giving references and where necessary, their dates, relating to the line

item.

Dependency Notes: This segment group is not provided for Deleted Lines, and is optional in all other cases.

Notes:

Segment Summary


No. ID Name Des. Use Repeat M 1310 RFF Reference M 1



Segment: RFF Reference


Group: Segment Group 31 (Reference) Conditional ( Dependent )

Level: 1

Usage: Mandatory

Max Use: 1

Purpose: To specify a reference.

Dependency Notes:

Notes: Example: RFF+CT:1234566'



M C506 REFERENCE M 1

Identification of a reference. M 1153 Reference qualifier M an..3

Code giving specific meaning to a reference segment or a reference number.

CT Contract number

Reference number of a contract concluded between parties.

PD Promotion deal number

Number assigned by a vendor to a special promotion

activity.

R 1154 Reference number C an..35

Identification number the nature and function of which can be qualified by an entry

in data element 1153 Reference qualifier.



Group: LOC Segment Group 35: Place/location identification

Position: 1460


Level: 2


Max Use: 1

Purpose: A group of segments specifying destination and quantity details for consignments involving

multi-destination deliveries.

Dependency Notes: This segment group is not provided for Deleted Lines.

Notes: Currently The Good Guys’ orders are issued for a particular store or ultimate customer

only. Hence, this segment group at line level can be ignored at supplier end.

Segment Summary


No. ID Name Des. Use Repeat M 1470 LOC Place/location identification M 1 R 1480 QTY Quantity O 1 R 1490 DTM Date/time/period O 1



Segment: LOC Place/location identification


Group: Segment Group 35 (Place/location identification) Conditional (Dependent)

Level: 2

Usage: Mandatory

Max Use: 1

Purpose: A segment indicating the location to which part of the consignment is to be delivered.

Dependency Notes:

Notes: Example: LOC+7+9330833000085::9'



M 3227 PLACE/LOCATION QUALIFIER M 1 an..3

Code identifying the function of a location. 7 Place of delivery

(3246) Place to which the goods are to be finally delivered

under transport contract terms (operational term).

R C517 LOCATION IDENTIFICATION C 1

Identification of a location by code or name.

R 3225 Place/location identification C an..25

Ship To GLN


R 3055 Code list responsible agency, coded C an..3

Code identifying the agency responsible for a code list.

9 EAN (International Article Numbering association)



Segment: QTY Quantity

Position: 1480


Level: 2


Max Use: 1

Purpose: A segment specifying the quantity to be delivered to the identified location.

Dependency Notes:

Notes: Example: QTY+11:48:EA'



M C186 QUANTITY DETAILS M 1

Quantity information in a transaction, qualified when relevant. M 6063 Quantity qualifier M an..3

Code qualifying the type of quantity.

11 Split quantity

Part of the whole quantity.

M 6060 Quantity M n..15

Numeric value of a quantity.

Ordered Quantity

R 6411 Measurement unit qualifier C an..3

Indication of the unit of measurement in which weight (mass), capacity, length,

area, volume or other quantity is expressed.

EA Each



Segment: DTM Date/time/period

Position: 1490


Level: 2


Max Use: 1

Purpose: A segment specifying the dates and/or times that the delivery should be made.

Dependency Notes: Notes: This segment is used to specify the date of the Order Change and the requested date

concerning the delivery of the goods.

Example:

DTM+2:20121001:102'

This example requests delivery on the 1st of October 2012.



M C507 DATE/TIME/PERIOD M 1

Date and/or time, or period relevant to the specified date/time/period type. M 2005 Date/time/period qualifier M an..3

Code giving specific meaning to a date, time or period.

2 Delivery date/time, requested

Date on which buyer requests goods to be delivered.

R 2380 Date/time/period C an..35

The value of a date, a date and time, a time or of a period in a specified representation.

R 2379 Date or time or period format code C an..3

Specification of the representation of a date, a date and time or of a period.

102 CCYYMMDD

Calendar date: C = Century ; Y = Year ; M = Month ; D =

Day



Segment: UNS Section control

Position: 2150

Group: Level: 0

Usage: Mandatory

Max Use: 1

Purpose: A service segment placed at the start of the summary section to avoid segment collision.

Dependency Notes:

Notes: Purchase order change Summary Section This segment is used to separate the detail and summary sections of the message.

Example:

UNS+S'


Data Component Base User

Element Element Name Attributes Attributes

0081 SECTION IDENTIFIER M a1 M

S Detail/summary section separation



Segment: MOA Monetary amount

Position: 2160

Group:

Level: 1


Max Use: 1

Purpose: A segment giving the total amounts for the whole order change message.

Dependency Notes:

Notes: This segment is used to indicate total amounts for the purchase order change.

Example:

MOA+86:548.13'



M C516 MONETARY AMOUNT M 1

Amount of goods or services stated as a monetary amount in a specified currency. M 5025 Monetary amount type qualifier M an..3

Indication of type of amount.

86 Message total monetary amount

Total amount of the purchase order change exclusive of

GST.

R 5004 Monetary amount C n..18

Number of monetary units.

Format: Numeric (ZZZZZ9.99)

Minimum length: 4 Maximum length: 9



Segment: CNT Control total

Position: 2170

Group: Level: 1

Usage: Mandatory

Max Use: 10

Purpose: A segment by which control totals may be provided by the sender for checking by the

receiver.

Dependency Notes:

Notes: This segment is used to provide message control totals.

Example:

CNT+2:4'

There are four LIN segments in the current message.



M C270 CONTROL M 1

Control total for checking integrity of a message or part of a message.

M 6069 Control qualifier M an..3

Determines the source data elements in the message which forms the basis for

6066 Control value.

2 Number of line items in message

The total number of LIN segments in a message

M 6066 Control value M n..18

Value obtained from summing the values specified by the Control Qualifier throughout the message (Hash total).

Format: Numeric (ZZZZZ9)



Segment: UNT Message trailer

Position: 2220

Group: Level: 0

Usage: Mandatory

Max Use: 1

Purpose: A service segment ending a message, giving the total number of segments in the message

and the control reference number of the message.

Dependency Notes: Notes: This segment is a mandatory UN/EDIFACT segment. It must always be the last segment

in the message.

Example:

UNT+34+0001'



M 0074 NUMBER OF SEGMENTS IN THE MESSAGE M 1 n..6

The total number of segments in the message is detailed here. M 0062 MESSAGE REFERENCE NUMBER M an..14

The message reference number detailed here should equal the one specified in the

UNH segment.



Segment: UNZ Interchange Trailer

Position:

Group: Level: 0

Usage: Mandatory

Max Use: 1

Purpose: To end and check for completeness of an interchange.

Dependency Notes:

Notes: Example: UNZ+1+10'



M 0036 INTERCHANGE CONTROL COUNT M 1 n..6

Count either of the number of messages or, if used, of the number of functional groups in an interchange.

M 0020 INTERCHANGE CONTROL REFERENCE M an..14

Unique reference assigned by the sender to an interchange.

The value presented here must match with the value presented in DE 0020 in

segment UNB.



SAMPLE MESSAGES Any GTINs or GLNs in this example are for illustrative purposes only, and are not intended to reflect real

products or parties. In the event of a discrepancy between the information in this section and the

information in the detailed implementation guideline, the detailed implementation guideline should

prevail.

Direct to Store Order -> Cancelled in Full

The following Order Change illustrates the full cancellation of an previously transmitted Purchase Order.

Message data Explanation

UNA:+.? '

UNB+UNOA:3+1234567890123:ZZ+3210987654321:ZZ+090225:

0356+00000001972890'

UNH+0001+ORDCHG:D:96A:UN:EAN008' Message header with reference number 0001

BGM+230+P011032735+1' Purchase order change, number P011032735, which is sent

to cancel the existing purchase order.

DTM+137:20090225:102' Message sent 25th February 2009

DTM+2:20090226:102' Request Delivery Date of 26th of February 2009

RFF+ON:P011032735' Original purchase order number P011032735

RFF+BO:GPO962316' Blanket purchase order number GPO962316

NAD+BY+9377778749983::9' Buyer GLN of 9377778749983

NAD+SU+9377778616193::9' Supplier GLN of 9377778616193

NAD+ST+9330833000115::9' Ship to GLN of 9330833000115

CUX+2:AUD:9' Currently code of Australian dollars

PAT+7+6:::30 DAYS NET' Payment Terms of 30 Days Net

LIN+1+2+6937042201277:EN' First line item GTIN, being cancelled

PIA+1+1073667:IN' Buyer’s item number

PIA+1+A1234:SA' Seller’s item number

LIN+2+2+9311183050067:EN' Second line item GTIN, being cancelled



UNS+S'

MOA+86:548.13' Total value of this order is $548.13, excluding GST.

CNT+2:2' 2 line items in this order

UNT+21+0001' 21 segments and reference number 0001

UNZ+1+00000001972890'



Direct to Customer Delivery -> Quantity Change on One Line

The following Order Change illustrates a change to the first line item, with no change to the second line

item.


UNA:+.? '

UNB+UNOA:3+1234567890123:ZZ+3210987654321:ZZ+090225:

0356+00000001972891'



to amend the existing purchase order.








NAD+UD+++T Macy+41 Main St+Williamstown+VIC+3016+AU' Direct to Customer Delivery Address

CTA+GR+:T Macy' Purchasing Contact is T Macy

COM+98765432 or 0401123456:TE' Telephone Numbers for T Macy



LIN+1+3+6937042201277:EN' First line item GTIN with changes to line information



QTY+21:1:EA' Order Quantity is decreased to 1 and UOM is Each

PRI+AAA:9.47::INV' Price is $9.47, excluding GST per unit.

LOC+7+9330833000115::9' Ship to GLN of 9330833000115

QTY+11:1:EA' Ship to Location Quantity of 1

DTM+2: 20090226:203' Ship to Requested Delivery Date of 26th of February 2009

LIN+2+11+9311183050067:EN' Second line item GTIN with no changes to line information



QTY+21:2:EA' Order Quantity is 2 and UOM is Each

PRI+AAA:10:20::INV' Price is $10.20, excluding GST per unit.

LOC+7+9330833000115::9' Ship to GLN of 9330833000115



UNS+S'




UNZ+1+00000001972891'



Direct to Store Order -> One Line Cancelled


UNA:+.? '

UNB+UNOA:3+1234567890123:ZZ+3210987654321:ZZ+090225:

0356+00000001972892'



to cancel the existing purchase order.










LIN+1+2+6937042201277:EN' First line item GTIN, being cancelled

PIA+1+1073667:IN' PIA+1+1073667:IN'

PIA+1+A1234:SA' PIA+1+A1234:SA'

LIN+2+11+6937042201277:EN' Second line item GTIN which has not changed since

Original Purchase Order



QTY+21:2:EA' Order Quantity is 2 and UOM is Each

PRI+AAA:9.47::INV' Price is $9.47, excluding GST per unit.

LOC+7+9330833000115::9' Ship to GLN of 9330833000115



UNS+S'




UNZ+1+00000001972892'



CONTACT DETAILS

eVision - MessageXchange

3/488 Bourke Street

Melbourne, VIC

Australia, 3000

P: +613 8622 0200

E: [email protected]

Technical support P: Australia - 1300769414 P: Hong Kong – 852 3008 5880 P: China - 400 120 3065


The Good Guys

Toni Green

Application Systems Manager

P: +61 3 9330 6540

M: +61 457 780 758


mailto:[email protected]

Documents

The Good Guys EDIFACT ORDCHG (D.96A) - B2B Integration and ... · 3. Suppliers will check the Action Codes in the BGM and LIN segments to establish that the received document is an