THE EVENT BLUEPRINT: A 360 DEGREE

PLANNING TOOL

The Event Blueprint

• Envision event details from beginning to end to ensure effectiveness

• Easy to use checklist • Plan an event from various perspectives• Cultivate relationships for increased stakeholder

engagement

TARGETED DEMOGRAPHICS

• Vendors• Guests • VIPs (awardees, governmental officials, etc)• Sponsors• Volunteers• Staff

FIU SCHOLARSHIP FISHING TOURNAMENT

• C.A.S.E Award-Winning • One day, offshore tournament featuring fishing

for Dolphin• Dock party

– Features music and activities– Unlimited food and beverage sampling.

• Unique fundraising event for student scholarships– Sponsorships– Boat registrations– Dock party admissions

PHOTOS

E S

Registration

(Dock Party)

Cocktail(Weigh-in)

Program

Check-In• Load-in time• Parking info• Wrist bandCheck in with tournament director Parking• Directional signage

Set up of designated areas

Check-In• Wristband• Role assignment• Event

map/timeline• Shifts with lunch

breakOpens at 2:00 PM

Booths/Vendors open

Volunteers stationed in assigned posts

Staff stationed in assigned posts

Check in with dock master to park

Check-In• Wristband• Carbon copy

weigh-in• Swag bag

Check-In• Wristband• Instructions for

program• Swag bag• Dock map

Check-In• Admission fee

• CC Swipe• Petty cash

• Wristband• Dock map

Shift 1 break Closes at 4:00 PM

Shift 1 break

Vendor load-out

Break down designated areas

Sponsor recognition

Recognition• Photo op

Weigh-in winners announced

Shift 2 breakShift 2 break

• Vendor• Angler• Staff• Volunteer• VIPs• Guests• Sponsors

E S

Registration

(Dock Party)

Cocktail(Weigh-in)

Program

Check-In• Load-in time• Parking info• Wrist bandCheck in with tournament director Parking• Directional signage

Set up of designated areas

Check in with tournament director

Check-In• Wristband• Role assignment• Event

map/timeline• Shifts with lunch

breakOpens at 2:00 PM

Booths/Vendors open

Volunteers stationed in assigned posts

Staff stationed in assigned posts

Check in with dock master to park

Check-In• Wristband• Carbon copy

weigh-in• Swag bag

Check-In• Wristband• Instructions for

program• Swag bag• Dock map

Check-In• Admission fee

• CC Swipe• Petty cash

• Wristband• Dock map

Shift 1 break Closes at 4:00 PM

Shift 1 break

Vendor load-out

Break down designated areas

Sponsor recognition

Recognition• Photo op

Weigh-in winners announced

Shift 2 breakShift 2 break

LEGEND• Vendor• Angler• Staff• Volunteer• VIPs• Guests• Sponsors

ACTIVITY

• In your groups you will create an events diagram for the given event

• Include day guides for Staff, VIP (Recognition Awardees) and Guests

THANK YOU!

Paulina Muñoz Elena Martinez

Alejandra Laitano