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The Business Management Solutionfor Small and Midsize EnterprisesSolution Overview
Introduction
SAP helps companies of all sizes and industries run likenever before. From back office to boardroom,warehouse to storefront, desktop to mobile device, SAPempowers people and organisations to work togethermore efficiently and use business insight moreeffectively to stay ahead of the competition. We do thisby extending the availability of software across on-premise installations, on-demand deployments, andmobile devices.
SAP® Business One is an affordable, easy-to implement,complete business management solution available on-premise, in the cloud, and powered by our in-memorycomputing database (SAP HANA®). Designed specificallyfor small and midsize enterprises it enables companygrowth, helps increase profitability and control, andautomates your business processes.
“SAP Business One has turned out to beeverything that we had hoped and expectedit to be. It has cost considerably less thanthe previous system, which did not have theflexibility or scalability of SAP Business Onewhich is important for any business.”
Keith Bilham ‒ Financial Director, Plascoat
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Managers and employees alike can process informationmore effectively, helping them make sound businessdecisions. Through one single system, business ownersand managers can now get on-demand access to a trueand unified picture of critical, up-to-the-minute businessinformation across the entire organisation.
Through the SAP Business One Maintenance Programme,your business will automatically get access to newfunctionality as the product develops. Additionally, if yourbusiness is a subsidiary, customer or supplier of a globalorganisation already benefiting from SAP enterprisesoftware, you can take advantage of pre-configuredintegration. The touch-points include control of masterdata management (items, customers, and suppliers), chartof accounts, consolidation of financial information, andintercompany trading.
View the Solution Overview Video
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Key Differentiators
SAP Business One is a breakthrough in business managementsoftware – built from the ground up for growing small andmidsize enterprises.
Unique Personalised Work CentresWork centres provide users easy access to dashboard reports,one click access to common resources, embed personalised Webpages or even integrate Microsoft® Outlook® e-mail using dragand drop.
Integral Customer Relationship Management (CRM)Integral CRM helps manage sales opportunities and conductsales pipeline analysis; track customer and supplier profiles,contact information and account balance; support contractmanagement and service planning.
Powerful Reporting Tools and AnalysisUnique enquiry and reporting tools, fully integrated with SAPCrystal Reports® software, allow drill down on virtually any itemin a report to see all the relevant details.
International TradingSAP Business One supports intercompany and businesstransactions in multiple currencies, with multiple companies andhas the ability to produce customer and supplier documentationin local language. It is available in 27 languages, with fulllegislative compliance in 42 countries and installed in over 120countries across the globe.
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“After looking at a number of systems,we chose SAP Business One, primarilybecause we could customise thesolution to our needs. This provided uswith the greater flexibility to manage thevarying requirements a business likeours has, and wasn’t something we sawin any other packages.”
Nick Carter ‒ Technical Director, Raffenday
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Key Differentiators
In-Memory Technologywith SAP HANA
SAP Business One, version forSAP HANA, is the first businessmanagement solution for smalland midsize enterprises (SMEs)running fully in memory.
The application is a scalable,affordable solution withembedded analyticscapabilities and high-volumetransactions to empower SMEsto run their businesses in realtime.
EcosystemSAP Business One provides a flexible businessplatform that unlocks the potential of yourecosystem. From customers and suppliers to parentcompanies, mobile devices and Web services, userscan integrate each aspect of your business usingSAP Business One Integration Technology.
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Managing the EnterpriseEcosystem
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Business Benefits
SAP Business One enables you to boost productivity, cut costs,seize opportunities, and anticipate challenges like neverbefore.
Increase RevenueEasy access to real-time information anywhere in the systemhelps you identify new sales opportunities.
Reduce CostsAvoid costly upgrades and customisation to maintain systemcompatibility when you add new functions.
Improve Customer RelationshipsIntegral CRM enables stronger sales and support to enhancecustomer satisfaction.
Clearer, Instantaneous InsightsReal time analytics powered by SAP HANA provide revealingsnapshots of key performance indicators, for unprecedentedday-to-day control.
Proactive Business Critical AlertsRemain in control with the powerful proactive business alerts.
Improve EfficiencyOne centralised data repository dramatically boosts efficiencyby providing the right information to the right people andeliminating redundant data entry.
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“SAP Business One is now anintegral part of our business. As agrowing SME, it has been anessential part of supporting ourconfidence in approaching andtrading with major national retailchains, purchasing from internationalsuppliers and confidently planningour stock.”Duncan Pratt-Thompson ‒ Director, Scott Brothers
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Business Benefits
Local SupportA worldwide network of qualified business partners providesunsurpassed local support.
Fast Time to ValueTried and tested best practice business processes enable easyimplementation – get up and running in just weeks.
Grow your Business OverseasSAP Business One supports multiple currency transactions and isavailable in 27 languages with full legislative compliance in 40countries.
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Flexible DeploymentWhether it’s deployed in your office or in the cloud, you can accessit from the road using the SAP Business One mobile application.
Easy IntegrationSAP Business One is fully integrated with Microsoft® Office® andSAP Business Suite, its open architecture allows easy integrationwith solutions form other software vendors.
A Complete Solution for Growing BusinessesSAP Business One includes: accounting, CRM, sales,manufacturing, purchasing, banking, and stock controlcomponents.
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Functionality Overview
SAP Business One is a comprehensive and versatile businessmanagement solution with an easy-to-use interface and servesas the enterprise resource planning (ERP) application for yourbusiness.
FinanceHandle financial transactions including general ledger, accountset up and maintenance, journal entries, multi-dimensionalcost centres, foreign currency adjustments, and budgets.
Bank TransactionsTake care of all of financial processes such as receipts, banktransfers, deposits, advance payments, credit card payments,and bank reconciliation.
SalesEasily create quotes, customer orders, set up deliveries, updatestock balances, and manage all invoices and accountsreceivables.
PurchasingManage supplier transactions such as issuing purchase quotesand orders, updating stock, calculating landed costs forimports, handling returns and credits, and processingpayments.
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Functionality Overview
Customer Relationship Management (CRM)Control all the information on customers and suppliers includingprofiles, contact summaries, account balances, and salespipeline analysis.
Stock ControlHandle stock levels, item management, price lists, special priceagreements, transfers between warehouses, and stocktransactions.
Materials Requirements Planning (MRP)A simple yet powerful planning system that helps productionplanners or buyers schedule and manage items for production orpurchasing based on a variety of criteria.
ReportingCreate powerful reports for nearly every aspect of your businessincluding customer and supplier debt, sales, cash flow and more.Integral SAP Crystal Reports provide in-depth analysis andgraphical reporting.
ServiceOptimise the potential of service departments, providing supportfor service operations, service contract management, serviceplanning and tracking of customer interaction activities.
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“SAP stood outbecause of the hugeamount offunctionality that is inthere, and the factthat you canconfigure it for yourbusiness...it is asmall businesssolution.”Oliver O’Kelly ‒IT Director,Accounting TechniciansIreland
Watch the CustomerSuccess Story
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SAP BUSINESS ONE F
Financials
Chart of accountsJournal entriesPosting templatesRecurring postingsExchange rates inmultiple currenciesFinancial reportsBudget managementCost accountingMultiple posting periodsIncoming paymentsOutgoing paymentsPayment runBank statementprocessingChequesCreditsDeferred paymentsAccount reconciliationFixed assetsSEPA
Sales
Opportunities andpipeline managementContact managementActivities managementCalendarCampaign managementBlanket agreementsQuotationsPurchase ordersDeliveriesReturnsInvoicesDunningPrice lists in multiplecurrenciesSpecial pricesPeriod and volumediscountsCustomer managementGross profit calculationMicrosoft Officeintegration
Service
Service managementService planningTracking acrossmultiple customerinteractionsEquipment cardhandlingService dashboardsService contractsMobile interactionRecurringtransactionsHuman resourceintegrationKnowledge databaseService calendarService callprocessing
Software Development Kit and SAP
* This is a non-exhaustive list16
EATURES OVERVIEW*
Purchase
Purchase requestPurchase quotationsWeb enabled RFQPurchase ordersGoods receipt POsGoods returnsA/P invoiceA/R reserve invoiceDown paymentinvoice/requestCancel marketingdocumentsA/P credit memosLanded costsIntrastatImport processWorkflow
Stock
Item managementItem listsPrice listsGoods receiptsGoods issuesInventory transactionsTransfersSerial numbermanagementBatch numbermanagementPick and packRecurring transactionsInventory trackingBin locationMultiple measurements
Manufacturing
Bills of materialItem setsProduction ordersGoods issuesGoods receiptsProduction dashboardsGL accountdeterminationLifecycle managementItem cost calculationForecastsMRPDrop shipMake to orderOrder recommendations
Business One Integration Technology
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Finance
Accounting and FinanceSAP Business One provides a complete set of tools to helpmanage and streamline your financial operations. It automateseveryday accounting tasks such as maintaining ledger andjournal entries, supporting tax calculations, and enablingmulticurrency transactions.
Most journal entries are posted automatically from sales,purchasing, and banking. SAP Business One also allows usersto create journal entries and reverse month-end accrualspostings automatically. Journal vouchers enable users to savemultiple manual journal entries to a batch and processsimultaneously. This allows verification and collection ofpostings before they are entered in the general ledger.
Multi-Dimensional Cost CentresSAP Business One allows the management of cost centres inmultiple dimensions providing the ability to easily analysefinancial information. Businesses can easily structure their costcentre structure in hierarchies for sophisticated and accuratereporting.
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ViewReport
“Management of the business has beentransformed; we are no longer operatingblindfolded. Cash flow and profitability haveimproved and we have visibility of profit on acustomer by customer basis.”Simon Peutrill ‒ Group Finance Director, Sunraysia
Read the Customer Success Story
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Finance
Exchange Rate DifferencesThe solution lets users periodically evaluate their open items inforeign currencies, then identify differences and choose theappropriate correction transaction.
BudgetsUsers can configure budget allocation methods, define budgetfigures in any currency (local, foreign or both), and display asummarised budget report that compares actual and plannedfigures.
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Integrated ReportsSAP Business One offers extensive integrated reporting tools forcreation of business, accounting, warehouse, and financial reports,account statements, and creation of customised reports. Reportscan be exported to a variety of different formats includingMicrosoft® Excel®, Microsoft® Word® and PDF.
Watch Managing Cash Flow Video
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Customer RelationshipManagement (CRM)
SAP Business One delivers fully integral CRMfunctionality as part of the complete solution. Thisfunctionality enables complete control of customeracquisition, retention, loyalty, and profitability for thebusiness. Tightly integrated features across marketing,sales, and service provide end-to-end visibility of thecomplete customer lifecycle.
Sales Opportunity ManagementThe SAP Business One CRM sales cycle managementfunctions record every sales opportunity across thecustomer lifecycle, from lead identification, throughdiscovery, qualification, proposal, closure, and ultimatelythrough after-sale service and support. Integral CRMallows users to enter details of opportunities, includingsource, potential deal size, closing date, competitors, andactivities.
Reports are a critical element of the CRM functionalityallowing users to analyse opportunities by lead source,territory, industry, customer, and item. The reportsmanage forecasts and view anticipated revenue by avariety of date ranges, such as month and quarter.
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View Reports
Key FeaturesSales: Create quotes, enter customer orders, deliveries,update stock balances, and manage invoices and accountsreceivable.
Purchasing: Manage and maintain supplier transactionssuch as issuing purchase quotations and orders, updatestock numbers, calculate landed costs for imports, handlereturns and credits, and process payments.
Business partners: Control all information on customers,resellers, and suppliers: including e-mail address, profiles,sales reports, activities with business partners, accountbalances, and provides a calendar for user activities withsearch capability to find the necessary item.
Marketing campaign management: Create, manage, andanalyse marketing campaign activities and their impact.
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Sales
SAP Business One provides all of the tools to help efficientlymanage your entire sales process and customer lifecycle. Fromquotes to orders to deliveries to invoices, SAP Business Oneoffers all of the required functions to easily manage the wholeorder-to-payment process.
Any marketing document in the sales process provides greatflexibility. Subtotals can be created, free form text can beinserted, it is also possible to display recommended alternativeitems. Gross profit can be calculated for each document and lastsales prices offered can be viewed easily. Once a document iscreated, users can easily export to Microsoft Word.
Sales order entry provides a full view of an item’s stock positionin multiple warehouses when a shortage arises. Available-to-promise functionality ensures the order taker can choose from alist of alternative items, or allow items to be partially delivered.Multiple delivery dates and ship-to addresses for each line itemcan also be specified even providing auto creation of a back-to-back purchase if required.
“The sales analysis functionin SAP is incredible.”Matt Philp ‒ Product Development Director, QED
Read the Customer Success Story24
ViewReport
During the delivery process, the shipping department cangenerate the necessary packaging documentation. Trackinginformation and shipping status details are easily accessedwhilst warehouse quantities are also automatically updatedwhen a delivery is made.
A return can be processed in multiple ways; with or withoutcredit or even for repair returns using the returns documents.
The sales invoice automatically creates a corresponding journalentry. As a result, users can create an automatic receipt if thecustomer pays part of the invoice immediately.
A powerful dunning wizard handles multiple letters percustomer and maintains a complete history. The wizard can beexecuted at regular intervals, such as monthly or weekly, tocheck all outstanding customer invoices.
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Purchasing
SAP Business One provides your business with the tools that itneeds to handle its entire procurement process, includingorders, receipts, invoices, and payments.
ProcurementSAP Business One enables users to order materials or servicesfrom suppliers which will immediately be reflected in theavailable quantities for the stock item. Users are able to split asingle purchase order into multiple parts when, for example,items need to be shipped to multiple locations. Splits orrevisions are required so that different packing slips anddelivery notes can be created for each shipment. Any line itemwithin a purchase order can be shipped to, or specified as, adifferent warehouse location.
Warehouse and Accounting IntegrationGoods receipts enable users to receive a delivery at thewarehouse or allocate deliveries to multiple warehouses. Thesecan be linked to a purchase order, and users are able to changethe purchase order quantity versus the actual receivedquantity. Supplier returns for repair or without credit can behandled using the goods returns document.
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“We have a complete,integrated solution tomanage our entirebusiness. Weimproved purchasingplanning significantly,reducing time andcost with betterresults. This let usincrease sales andprofits withoutadditional resources.”
James Mills ‒ Operations DirectorTalar Made
Read theCase Study
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Purchasing
When processing supplier invoices, SAP Business One alsocreates a journal entry. This information can be used to processsubsequent payments to the supplier. Credit memos can beissued to the supplier for returned merchandise. The requireddata can easily be imported from the original invoice, as it iswith any other sales and purchasing document.
SAP Business One enables users to calculate the purchaseprice of imported merchandise. They can allocate the variouslanded cost elements (such as freight, insurance, and customsduties) to the Freight on Board (FOB) costs of each item,updating its actual warehouse value.
ReportingReports can be generated with real-time data and displayed invarious formats, within dashboards, or even on mobile devices.
ViewReport
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Material RequirementsPlanning (MRP)SAP Business One offers a simple yet powerful planningsystem that helps production planners or buyers scheduleand manage items for production or purchasing based on avariety of criteria.
Forecasting and PlanningForecasts allow users to predict demand based onpotential future requirements, instead of relying solely onreceived orders. Forecast calculations help users foreseefuture demand for the product and adjust materialplanning accordingly. These demand forecasts can be usedin the MRP wizard.
The MRP planning wizard takes users through the processof creating planning scenarios in five easy steps. Usersdefine the planning horizon, which can be viewed in weeksor days. They can also opt to exclude non-working daysfrom the production and purchase planning.
“We used to have disparate and siloedsystems, but today, thanks to SAP BusinessOne, we have end-to-end visibility ofproducts from order entry throughmanufacturing, fitting, alterations, and on todelivery.”Olive Gunning ‒ Chief Operating Officer, Trulife
Read the Case Study30
Scenarios can be run for a range ofitems or item groups. The userselects the desired criteria in thescenario, such as existing stocklevels, open purchase orders, salesorders, work orders, and stock thathas reached its minimum level, aswell as pre-defined sales forecasts.
Once a scenario is executed, the solution presents arecommendation to ‘make’ or ‘buy’ items in arecommendation report. Drill-down options are available toallow planners to view the net requirement calculations andview the actual documents driving the gross requirements.Exception warnings and visual queries are also available.These help users identify orders that need to be expedited.
Order RecommendationsFrom the recommendation report, planners canautomatically select recommended production orders andpurchase orders for automatic creation. If an item needs tobe outsourced, the system allows planners to easily converta production order to a purchase order. Purchase orders tothe same supplier can be optionally consolidated into oneorder, streamlining the purchasing process.
View Report
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Stock Control
Stock and DistributionThe stock capabilities of SAP Business One enable users toaccurately manage inbound and outbound shipments, itemmaster information as well as price lists. Users can alsodefine alternative items, perform stock increase or decreaseadjustments, revalue stock costs based on current marketvalues and perform cycle counts, as well as generating picklists for open sales orders.
Item Master DataThis feature allows users to define production (make) items,purchase (buy) items, or non-stock items, including labour,travel or fixed assets. Default information – such aspurchasing supplier, purchasing and selling unit ofmeasure, as well as the tax status for an item – ismaintained here. Stocked items can be maintained inmultiple warehouses – the solution can also maintain thecosts for each item in each warehouse.
“SAP stock control has helped us manageour outgoing stock as well as returns fromjobs for items that aren’t necessarilyneeded. We can track in and out all of theitems that we want to sell and receive backinto stock.”Paul Stevenson ‒ Managing Director, Stevensons Heating
Watch the Customer Success Story32
SAP Business One also supports different stock valuationmethods on a per item basis. The methods currentlysupported are standard cost, weighted moving averageand First In, First Out (FIFO).
Planning data is also maintained within item master data.Users can define a procurement method (such as make orbuy) as well as the order intervals in which to purchase anitem (such as monthly, weekly or daily). They can alsodefine the lot sizes in which to purchase items, as well asthe minimum order quantity and average lead time.
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Stock Control
Serial Numbers and BatchesSerial numbers can be automatically generated based ontemplates. They can also be manually created and assigned onlyon release of an item from stock or optionally on everytransaction. Users can assign batches to products and classifythem by shelf life or any other freely definable attributes.Thebatches can then be defined for these products in sales orders,delivery notes, and stock movements.
Stock ValuationDifferent situations or market conditions may require changesof the valuation method for your stock. With the update stockvaluation method report, users can easily select items from alist and change the current valuation method to an alternativemethod.
Stock LocationsMultiple levels of stock location can be defined within awarehouse which will enable the stocking of goods withinindividual bin locations. These locations can be configured withtheir own parameters, restrictions, and requirements.
Stock CountingIn large warehouses, counting stock is often a continualprocess. This function streamlines the process by identifyingwhen each item in stock is due to be counted.
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The alerts and reports produced help ensure that items ofdifferent levels of importance are counted as frequently asrequired.
Price ListUsers can define any number of price lists and link them withcustomers or suppliers. It is also possible to specify prices byunits of measure. For example, price per unit or per variantbased on pack, box, case and so on.
Pick and PackThe pick and pack capabilities allow users to manage thepicking and packing process within three queues. As salesorders are entered, they are displayed in an ‘open’ queue whichcan be released for picking and then delivered.
ViewReport
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Service Management
SAP Business OneThe service management capabilities help servicedepartments provide support for service operations,service contract management, service planning, tracking ofcustomer interaction, activities, and customer support.
View Report
Key FeaturesService contract: Allows users to create a regular supportor warranty contract for items or services sold to acustomer.
Customer equipment card: Provides service technicianswith detailed information about an item sold to acustomer, such as a manufacturer’s serial number,replacement serial number, and all service call history. Italso lists service contracts assigned to the item.
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Customer equipment report: Shows all equipment andcorresponding serial numbers sold to a customer or rangeof customers.
Service calls: Allows users to view all service calls enteredinto the system. Users can restrict the report to only seeservice calls for a specific queue, technician, problem type,priority, item, and call status. Users also can view onlyoverdue calls.
Service calls by queue: Tracks all pending service calls inthe queue. Various call statuses can be monitored, andcalls can be assigned to individual technicians ormaintained in a team queue.
Response time by assignee: Enables users to follow theinteraction between a customer and service and to recordthe time necessary to respond to a single service call.
Knowledge Base: The system can accumulate a knowledgebase of typical faults and customer service suggestions.These are searchable from the service call logging.
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Microsoft OfficeIntegration
Microsoft Outlook integration for SAP Business One enablesusers to exchange and share data between SAP Business Oneand Microsoft Outlook so that all team members are kept up-to-date about account developments and can proactively respondto business opportunities.
Data SynchronisationA user can synchronise calendar appointments, contacts andtasks in SAP Business One and Microsoft Outlook.
Users can create snapshots of SAP Business One informationand associate them with contacts in Microsoft Outlook.
QuotationsUsers can import quotations from SAP Business One intoMicrosoft Outlook and then display, edit, and send them as e-mails. You can also create new quotations in Microsoft Outlookand save them automatically in SAP Business One.
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“With SAP Business One we canproduce our accounts very quickly,very soon after month end. We alsohave limited the amount of manualinput in generating information and itslinks to Microsoft products, such asExcel, allows us to churn out reportsvery rapidly and quickly.”Paul Rakkar ‒ Group Financial Director, Time OutLtd
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Microsoft OfficeIntegration
E-mail IntegrationMicrosoft Outlook integration allows users to:
Save a Microsoft Outlook e-mail as an activity in SAPBusiness One
Save the original e-mail text and the original fileattachments as an attachment to an activity in SAPBusiness One with drag and drop functionality
Make follow-up and reminder settings for an activity
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Connection to Microsoft Word and Microsoft ExcelMicrosoft Outlook integration allows users to connect to SAPBusiness One from Microsoft Word and save a Microsoft Worddocument as an activity in SAP Business One. The samefunction is available for Microsoft Excel. Workbooks can besaved as activities with a business partner or contact person inSAP Business One.
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Intercompany Integration
Intercompany Integration SolutionMany organisations have a need to share resources andinformation between their physical and virtual locations. With SAP Business One, it is possible to create multiplecompanies within the same installation, even on the sameserver. This often leads to a requirement to be able to sharedata across more than one company database and for reportingacross multiple companies in one easy to understand report.With the Intercompany Integration Solution for SAP BusinessOne, this is easily achieved.
The Intercompany Integration Solution for SAP Business Oneenables businesses running SAP Business One to manageintercompany transactions for more than one company, byautomatically replicating corresponding transactions acrossmultiple company databases. Automating the replication of suchtransactions significantly reduces the amount of end user effortand manual rekeying of data to maintain intercompany tradingfinancial statements.
Key FeaturesGlobal master data enables the sharing of items, businesspartners, pricing, and more across multiple company databases.
Global credit limits can also be applied to a business partner inorder to ensure that, even when shared across multiplecompanies, business processes can be tightly controlled.
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Intercompany trading that allows purchasing and salesprocesses to be carried out between company databases, and alsoprovision from centralised payment of suppliers from head office.
Consolidated reports for financials, sales, stock and even ad-hoc reporting across multiple companies provide regular and clearviews of the overall business.
Multi-currency and multi-localisation integration capabilitiesenable companies that operate within multiple regions of theworld to be able to transact and report in required currencies.
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SAP Business One,version for SAP HANA
With SAP Business One, version for SAP HANA, theapplication and all of your SAP Business One data ispowered by our in-memory computing database: SAP HANA.
The SAP HANA database is designed for scalability, easilyhandling huge volumes of data. You can take advantage ofextremely fast application performance, real-time analysis aswell as having more users accessing the application withoutcompromising on performance.
You can speed up planning cycles, sales and productionprocesses, and financial transactions while taking advantageof innovative business functionality such as ‘extreme apps’to enhance the agility and effectiveness of your business.‘Extreme apps’ such as the advanced available-to-promise(ATP) app,
ViewReport
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enable real-time stock control, the cash-flow forecasting appdramatically improves your cash balance visibility, andPervasive Analytics that allows you to create your ownexciting dashboards that display live data in a dynamic visualcontext.
Additionally, by simplifying your reporting landscape, youcan reduce your technology ownership costs. Reports thatused to take hours to run, now only take minutes, if notseconds. Even if your business accumulates huge amountsof data, you can still run highly complex and data-intensiveanalyses in real time.Business Benefits
Utilise the power of SAP HANA to improveperformance and agility while lowering IT costsExecute real-time analytics for faster business insightand improved decision makingNew functionality enabling high-performancedashboards and reporting as well as real-timeinventory, order management and cash-flow visibilityDramatically improved responsiveness of planning,sales, production, and financial processesNo performance compromise as more users accessthe software concurrently
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Analytics powered bySAP HANA
With analytics powered by the SAP HANA database, the SAPBusiness One application lets you take advantage of the latestadvances in in-memory computing technology for analysis andreporting. You gain real-time access to information to supportdecision making – and a way to explore it in detail without ITassistance. As a result, you can make better decisions fasterand increase employee productivity by putting your users incontrol of information.
Analytics and ReportingCreate and run reports on up-to-date data in SAP Business Onein seconds, without IT assistance, and perform ‘what-if’ analysiswith the data you use most.
Productivity ToolsUse predefined content and multi-dimensional data sources toanalyse data and build reports, and use Microsoft Excel toexplore and investigate real-time data.
Predefined Dashboards and ReportsGain access to a variety of prebuilt reports, customised aroundthe business processes you use most.
SearchFind and access all data in SAP Business One with freestyleenterprise search.
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Business Benefits
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“It now takes justseconds for us torun reports thatonce used to takemany minutes,even hours.”Darren de Vries ‒ CIO,Nashua Communications(Pty) Ltd
Watch the CustomerSuccess Story
Better, faster decisionmaking thanks to fastreporting, enterprise search,and access to more datathan ever before.
More efficient employeesby empowering them togenerate standard and adhoc reports in real-timeusing Excel without ITassistance.
Higher ROI by leveragingtransactional andoperational data stored inSAP Business One to makethe right decisions.
Secure, long-terminvestment with a completesolution from a singlevendor.
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SAP Business One Cloud
SAP Business One Cloud provides an integrated softwarebusiness management solution for small businesses andsubsidiaries of large enterprises. Managed and provided bySAP Partners, SAP Business One Cloud provides customerswith:
Minimised upfront capital investment and a simple lowcost pricing structure where one monthly payment coverssoftware, service, and support*
Convenient and easy access to leading businessmanagement software without the IT concerns of newsoftware acquisition, provisioning, and on-goingmaintenance
The ability to quickly gain benefit from the solutionthrough rapid deployment and implementation
Access to the latest innovations with software that stayscurrent, always providing the latest benefits, all withoutthe hassle of software upgrades
Peace of mind knowing that their data is stored in anSAP Certified Hosting Centre
*End user pricing defined by SAP Partner
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In addition to specific SAP Business One Cloud benefits cloudcomputing delivers certain characteristics that offer additionalbenefit to customers:
Elastic scalability allows the available computingresources to effortlessly scale up or down according tobusiness requirements
Ubiquitous access where customers can run theirbusinesses anytime and anywhere, using a variety ofnetwork access devices
Resource pooling where multiple customers are able toshare the usage and cost of common resources leading tothe dramatic decrease in end user cost
”The real power of SAP Business One Cloudis our users can access all of theinformation they need whenever they are onany device via any internet connection,which gives us unprecedented flexibility andefficiency.”Simon Smith ‒ CEO, Extrinsica Global Limited
View the Cloud Solution Overview Video49
Mobility Solution
A large number of small and midsize businesses are utilisingthe technology provided by smartphones and tablets to runtheir businesses from any location, at any time in order to stayconnected.
The mobile application provides real-time access to data thatyou can easily navigate, respond to, and trigger remoteprocesses.
Key FeaturesEnterprise search: A “Google like” search across your datadisplaying your master and transactional data.*Extreme apps: Available-to-promise, cash flow, pervasiveanalytics, delivery rescheduling.*Alerts and approvals: Receive alerts on specific events, suchas deviation from approved discounts, prices or credit limits.Process approval requests, generate remote actions and drillinto relevant data or metrics to help ensure quick and efficientdecision-making.Real-time dashboards and reports: Access “out-of-the-box”reports that present key business information including adynamic cash flow.Customer and supplier data: Access and edit contact details,view historical activities and special prices. Create newbusiness partner records and log new activities.
*Requires SAP Business One, version for SAP HANA.50
Create sales opportunities,sales quotations, and salesorders while being able toview open orders, quotations,and opportunities createdback at the office.
Inventory monitoring: Check inventory levels and accessdetailed information about current products.Service management: Contract and service call view. These aresearchable by serial number and can have activities easily addedby the engineer.Sales catalogue: Allows you to use the device as if you’re buyingfrom the Web with pictures, technical information, and an easybuy button.
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User DefinedPersonalisation andConfigurationSAP Business One provides the tools needed to provide apersonalised experience. Whether easily adding additional fieldsor tables, or by creating a personal work centre containingdashboards and browser feeds, users can easily ensure they haveeasy access to the required information.
Key CapabilitiesPersonal work centres: Configured as an individual’s homescreen for SAP Business One. Work centres contain pre-configured dashboards, Web browser widgets, commonfunctions or even open document lists or a search toolbar.Hugely powerful, and simple to use, work centres can be usedto deploy custom built reports and dashboards.
User defined fields and tables: Easily created when usershave a need to go beyond those fields and tables available outof the box. Depending on authorisation, users create these inminutes, and start to benefit from using additional fields ortables instantly. Additional fields and tables are created withinthe existing database structure, preventing issues with existingreports and functions.
User defined values: Simple query based functions, embeddedwithin existing or user defined fields, add great power tostandard functions in SAP Business One. For example, they canbe used to perform simple calculations within a document.
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Should any requirements go beyond what is available out-of-the-box, a software development kit is available for furthercustomisation around SAP Business One using user and datainterfaces.
SAP understands that every business is different, althoughmany processes are similar in organisations. By providing thesesimple, yet powerful capabilities, it means that many differentgrowing enterprises can run SAP Business One, personalisedto their requirements.
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Keep in touch with us
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Get in Touch
To learn more about SAP Business One and how itcan give sap all the benefits of big company businesssoftware with small company flexibility and cost, getin touch with us today.
Visit our website:SAP Business One website
eMail us at:[email protected]
Call us on:0800 0852 631 (UK) or +353(0)91404300 (Ireland)
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www.sap.com/contactsap
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Please seehttp://www.sap.com/corporate-en/legal/copyright/index.epx#trademark foradditional trademark information andnotices.
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