The 690th Meeting of The Board of Trustees August 19, 2014 · Trustee Jody Wadhwa was the Ray Hartstein Outstanding Trustee Achievement Award Winner. Nomination awardees Cari Paterno,

The 690th Meeting of The Board of Trustees August 19, 2014

OUR VISION, MISSION AND VALUES We are the community’s college. We are dedicated, first, to excellence in teaching and learning. We challenge our students to experience the hard work and satisfaction of learning that leads to

intellectual growth and support them academically, emotionally and socially. We encourage them to entertain and question ideas, think critically, solve problems, and engage

with other cultures, with one another, and with us. We expect our students to assume responsibility for their own learning, to exercise leadership

and to apply ethical principles in their academic, work, and personal lives. We demand from ourselves and our students tolerance, fairness, responsibility, compassion and

integrity. We are a community of learners. We provide education and training for and throughout a lifetime. We seek to improve and expand the services we offer in support of the people in the

communities we serve. We promote a caring community of staff and faculty members, students, administrators, and

trustees who, in keeping with our values, work together to fulfill our mission. We are a changing community. We recognize that change is inevitable and that education must be for the future. We respond to change informed by our values and our responsibility to our students and our

communities. We challenge our students to be capable global citizens, guided by knowledge and ethical

principles, who will shape the future. Ratified by the Board of Trustees, October 20, 1998

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ILLINOIS PUBLIC THE 690th MEETING COMMUNITY COLLEGE of DISTRICT 535 THE BOARD OF TRUSTEES AUGUST 19, 2014

Oakton Community College

1600 E. Golf Road Des Plaines, Illinois 60016

Dinner

6:00 p.m. Room 1502

Closed Session

6:30 p.m. Room 1502

AGENDA 1. Call to Order and Roll Call in Room 1502 2. Consideration of a motion to close the meeting to the public for the purpose of the following: review closed session minutes of June 24, 2014 consider the appointment, employment, compensation, discipline, performance or

dismissal of employees pending litigation collective negotiating matters

3. Consideration of a motion for adjournment 4. Adjournment

Open Session 7:30 p.m.

Board Room 1506 AGENDA Call to Order and Roll Call Pledge of Allegiance V Approval of Minutes of June 24, 2014

Statement by the President Report: Internships

Public Participation Comments by the Chairman

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CONSENT AGENDA 8/14-1 a. Approval of Adoption of Consent Agenda b. Approval of Consent Agenda Items 8/14-2 through 8/14-10 8/14-2 Ratification of Payment of Bills for June 2014 8/14-3 Ratification of Payment of Bills for July 2014 8/14-4 Acceptance of Treasurer's Report for June 2014 8/14-5 Acceptance of Treasurer’s Report for July 2014 8/14-6 Authorization of Budget Transfers 8/14-7 Acceptance of Quarterly Report on Investments 8/14-8 Ratification of Actions of Alliance for Lifelong Learning Executive Board 8/14-9 Supplementary Authorization to Pay Professional Personnel 8/14-10 Approval of Clinical Practice Agreements OTHER AGENDA ITEMS R 8/14-11 Authorization to Approve August Purchases

a) Recycled Xerographic Paper b) Ratification of Ejector Pump Repairs c) Emergency Roof Top Unit Compressor Repairs d) Computer and Monitors for FY 2014-2015

8/14-12 Preview and Initial Discussion of September 2014 Purchases R 8/14-13 Approval of Issuance of General Obligation Limited Tax Bonds, Series 2014 R 8/14-14 Acceptance of Faculty Retirement R 8/14-15 Authorization to Hire a Full-time, One-year Temporary Faculty Member V 8/14-16 Acceptance of Grants V 8/14-17 Introduction of Authorization to Name the Science and Health Careers

Building ADJOURNMENT

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Minutes of the Oakton Community College Board Meeting June 24, 2014

The 689th meeting of the Board of Trustees of Community College District 535 was held on Tuesday, June 24, 2014 at the Oakton Community College Des Plaines campus. Call to Order and Roll Call Chairman Bill Stafford called the meeting to order at 6:40 p.m. in room 1502; Secretary Ann Tennes called the roll:

Mr. Stafford Chairman Present Ms. Harada Vice Chairman Present Ms. Tennes Secretary Present Ms. Bashiri-Remetio Present Dr. DiLeonardi Present Mr. Frank Present Mr. Wadhwa Present Mr. Alferes Present

Closed Session Immediately after the roll call, Dr. DiLeonardi made a motion to go into Closed Session for the purpose of considering the appointment, employment, compensation, discipline, performance, dismissal of employees, pending litigation, and collective negotiating matters. Ms. Tennes seconded the motion; Ms. Tennes called the roll:

Mr. Stafford Aye Ms. Harada Aye Ms. Tennes Aye Ms. Bashiri-Remetio Aye Dr. DiLeonardi Aye Mr. Frank Aye Mr. Wadhwa Aye Mr. Alferes Aye

Also present: Dr. Margaret Lee, President; Dr. Thomas Hamel, Vice President, Academic Affairs; Dr. Joianne Smith, Vice President, Student Affairs; Ms. Bonnie Lucas, Vice President, Technology and Data Analytics; Mr. Robert Nowak, Vice President, Business and Finance; and Ms. Mum Martens, Executive Director, Human Resources. At 7:35 p.m. Ms. Tennes made a motion to adjourn the session, seconded by Ms. Bashiri-Remetio. A voice vote was called, and the meeting was adjourned. Call to Order and Roll Call Mr. Stafford called the open session to order at 7:40 p.m. in room 1506; Ms. Tennes called the roll:

Mr. Stafford Chair Present Ms. Harada Vice Chair Present Ms. Tennes Secretary Present Ms. Bashiri-Remetio Present Dr. DiLeonardi Present Mr. Frank Present Mr. Wadhwa Present Mr. Alferes Present

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Pledge of Allegiance Approval of the Minutes Mr. Stafford asked for a motion for the approval of the minutes of the May 13, 2014 meetings. Ms. Tennes made the motion which was seconded by Dr. DiLeonardi. A voice vote was called and the minutes were unanimously approved. Dr. Lee asked for introductions of those present: Kathleen DeCourcey, College Advancement, and Classified Staff Union President, presented: Philip Cronin, Media Services; Eileen Cukierski, President’s Office; Jill Salas, Learning Center; and Jesse Wallace, Media Services. Katherine Schuster, Professor, Education, and Full-time Faculty Union President, presented: Chad Landrie, Associate Professor, Chemistry; Michael Graves, Professor, Physical Education; Mary Johannesen-Schmidt, Professor, Psychology; George Lungu, Professor, Political Science; Gary Mines, Professor, Chemistry; Maryann Nederost, Associate Professor, Physical Therapist Assistant; Cary Schawel, Professor, Student Development and Psychology; and Bill Strond, Professor, Biology. Students in attendance: Shawn Liu Barbara Dayton, Lecturer, Sociology, and Adjunct Faculty President, introduced: Kalyani Banerjee, Lecturer, Chemistry; Barry Dayton, Lecturer, Mathematics; Angelo Gero, Lecturer, Electronics; Jill Salas, Lecturer, Social Sciences and Business; and Cathy Willis, Lecturer, Psychology. Administrators present included: Ann Marie Barry, Director, Student Life; Robin Bailey, Director, Operations and Administration; Michele Brown, Director, Student Recruitment and Outreach; Michael Carr, Assistant Vice President, Academic Affairs; Sebastian Contreras, Jr., Director, Student Success; Carlee Drummer, Executive Director, College Advancement; Karen Epps, Director, Budget and Accounting Services; Merrill Irving, Associate Vice President, Workforce Education; Linda Korbel, Dean, Languages, Humanities and the Arts; Roxann Marshburn, Director, Grants and Alternative Funding; Mum Martens, Executive Director, Human Resources; Bruce Oates, Director, Athletics, and Registrar Services; Nancy Prendergast, Assistant Vice President, Academic Affairs, and Dean of Skokie campus; Doreen Schwartz, Director, Business Services; and Leah Swanquist, Director, Facilities. Guests: Michael Drummer and Wayne Serbin Statement by the President Dr. Lee offered condolences to Henrietta Nigliazzo, Office of Student Life, on the passing of her father. Congratulations to Anita Bender and her husband Cal on the birth of their first grandchild, Bailee Kacey Bender; and Bonnie Lucas who became a grandmother for a third time to granddaughter Nora Bea Lucas. Dr. Lee asked Ann Marie Barry to present the Phi Theta Kappa (PTK) awards. Ms. Barry introduced the following students: Mika Ishikawa, Mahavish Mahmood, Hilma Mohiman, Drew Vale, Alicia Mendoza, Sasha Kachanov, Eleanor Lyon, and Odontuya Sumiyatsooj. The awards that the chapter received for 2013-2014 were: The Five Star Chapter Award; Regional Outstanding Office Team; and 2nd place in the yearbook competition. 2012-2013 awards included Four Star Chapter; Regional Honors in Action Award; Regional Outstanding Officer Team; and Regional Outstanding Chapter Award. Alicia Mendoza was named the Outstanding Chapter Member. Also, Ms. Barry was recognized with a Horizon Award, which is given to chapter advisors who obtain new levels of achievement in the PTK programs. Next, Ms. Barry presented the Lunabot Team: Inamullah Sharif, Karolina Klimont, Tony Terry, Mahvish Mahmood, Nagasuryarama Vegesna, Raphael Codrean, Azher Gandhi, and Coach of the team, Angelo Gero,

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who is an adjunct lecturer of electronics and computer technology. The robot that the team constructed took second place in the mining competition by collecting and moving forty-nine kilograms of moonscape; the team placed twelfth overall.

Two Oakton students received first-place medals in the biology category at the Illinois Skyway Collegiate Conference’s annual STEM (Science, Technology, Engineering, and Mathematics) Poster competition hosted by Morton College. Ammar Elmajdoub and Julia Prieto were recognized for their work, “The Alleopathic Effects of the Shrub Rhamnus Cahartica”, which beat out twelve other entries from area colleges. Their study focused on the invasiveness of buckthorn. Congratulations to freshman Ross Gan, who has been named the Illinois Skyway Collegiate Conference Men’s Tennis Player of the Year, as well as the National Junior College Athletic Association Region IV Player of the Year.

Next, Dr. Lee presented the Illinois Community College Trustee Association’s (ICCTA) annual awards that were awarded at the ICCTA’s annual conference which was held earlier this month in Springfield: Cary Schawel, Outstanding Full-time Faculty Nomination Award; Jason Nwosu, Gigi Campbell Student Trustee Excellence Nomination Award; Oakton Community College, Equity and Diversity Nomination Award; and Eileen Cukierski, Professional Board Staff Member Nomination Award. Trustee Jody Wadhwa was the Ray Hartstein Outstanding Trustee Achievement Award Winner. Nomination awardees Cari Paterno, Outstanding Part-time Faculty Nomination Award, and Tim Panfil, Distinguished Alumnus Nomination Award, were not present. Oakton was awarded a Certificate of Achievement for Excellence in Financial Reporting for the Comprehensive Annual Financial Report for the Fiscal Year ended June 30, 2013 from the Government Finance Officers Association. Bob Nowak, Vice President of Business and Finance, recognized Karen Epps, Director of Budget and Accounting Services, for her work at the audit level and beyond. Dr. Lee announced that the Back to School Breakfast will be held on Monday, August 18. The theme will be focused on student success and building support structures. The Educational Foundation’s fund raising event Scholar Chips, will be held on Friday, August 22, beginning at 5:00 p.m. at the Rivers Casino in Des Plaines. This is a private event to support student scholarships. Hors d’oeuvres, dinner buffet, open bar, and entertainment will be provided. Dr. Lee thanked Executive Director of College Advancement, Carlee Drummer, for her years of service to the College. Dr. Drummer will be moving to Connecticut and taking up the presidency at Quinebaug Valley Community College. At this point in the meeting, Chairman Stafford introduced Mr. Nowak, who presented the tentative budget overview of the budget for 2015. Before he began the report, Mr. Nowak thanked Karen Epps for her work associated with the budget and the presentation. Mr. Nowak’s presentation included a review of the budget’s key components; the review of significant budget changes; discussion of the Master Plan Budget; and a highlight of FY 2016 Resource Allocation Management Plan (RAMP). Mr. Nowak also spoke about the College receiving an Aaa rating, which is the highest bond rating available from Moody’s Investor Service. He talked about fiscal uncertainties such as enrollment trends; property tax increases, which are limited due to tax caps; and state revenues. Regarding tuition, even with the increase that the Board adopted in February 2014, Oakton’s tuition ranks the lowest in the area among our peer community colleges, and is one of the lowest in the State. Mr. Nowak concluded the overview by briefing the Board on the RAMP 2016 report. The annual RAMP report is the College’s official request for state funding for capital projects. The report is due to the Illinois Community College Board every July 1. Funding is subject to state budgetary approval. If funding is provided and Oakton’s projects are ranked within available funding levels, the state pays seventy-five percent and the college pays twenty-five percent of the submitted project. The 2016 RAMP document addresses needs at the Des Plaines campus based on the Master Plan. Public Participation – Outgoing Executive Director of College Advancement, Dr. Carlee Drummer, thanked the Board and her colleagues, for their support during her tenure at Oakton.

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New Business 6/14-1a Approval of Adoption of Consent Agenda Trustee Frank requested that Item 6/14-4 be removed from the Consent Agenda and voted on separately. Chairman Stafford asked for a motion for the Adoption of the Consent Agenda, with item 6/14-4, Adoption of Prevailing Rate of Wages, omitted. The motion was made by Mr. Frank, seconded by Dr. DiLeonardi. Ms. Tennes called the roll:

Ms. Tennes Aye

Mr. Frank Aye Dr. DiLeonardi Aye Mr. Stafford Aye Ms Bashiri-Remetio Aye Mr. Wadhwa Aye Ms. Harada Aye Mr. Alferes Aye The motion carried. Mr. Stafford asked for a motion to approve Item 6/14-4, Adoption of

Prevailing Rate of Wages. Dr. DiLeonardi made the motion, seconded by Ms. Harada. Mr. Frank said that he does not feel the College should be required to pay prevailing wages in

some cases. Mr. Frank said that generally he thinks we need to be competitive, but in his opinion, it can inflate the expenses of projects. Mr. Stafford explained that to have prevailing wages does not necessitate that it be a union wage, but it gives a wage that competitive bidders are able to bid projects at. It is highly recommended to adopt a prevailing rate of wages, because if not, we could possibly open ourselves up to lawsuits.

Being no further discussion, Ms. Tennes called the roll: Dr. DiLeonardi Aye Mr. Wadhwa Aye Mr. Stafford Aye Ms. Bashiri-Remetio Aye Mr. Frank Nay Ms. Tennes Aye Ms. Harada Aye Mr. Alferes Abstain The motion carried.

6/14-1b Approval of Consent Agenda Items 6/14-2 through 6/14-7 Dr. DiLeonardi offered:

“Be it resolved that the Board of Trustees of Community College District 535 approves the following items 6/14-2 through 6/14-7, with the exception of 6/14-4, as listed in the Consent Agenda.”

6/14-2 Ratification of Payment of Bills for May 2014 "Be it resolved that the Board of Trustees of Community College District 535 hereby ratifies

expenditures and release of checks by the Treasurer of Community College District 535 in the amount of $6,784,343.06 for all check amounts as listed and for all purposes as appearing on a report dated May 2014.”

6/14-3 Acceptance of Treasurer’s Report for May 2014 “Be it resolved that the Board of Trustees of Community College District 535 receives for filing

as a part of the College’s official records, the report of the Treasurer for the month of May 2014.”

6/14-5 Ratification of Employment and Payment of 2014 Summer Semester Faculty Salaries

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1. "Be it resolved that the Board of Trustees of Community College District 535 ratifies the payment of salaries for teaching on a part-time basis during the summer semester 2014; the total payment amounting to $995,763.22." 2. "Be it further resolved that the Board of Trustees of Community College District 535 ratifies the payment of salaries for teaching on a full-time basis during the summer semester 2014; the total payment amounting to $1,484,534.74." 6/14-6 Ratification of Actions of Alliance for Lifelong Learning Executive Board

“Be it resolved that the Board of Trustees of Community College District 535, in its capacity as governing board of the administrative district of the Alliance for Lifelong Learning Program, ratifies and approves the actions of the Executive Board in items a to d and hereby approves the expenditures in the amount not to exceed $62,141.21 for all funds listed in items a, c and d.”

a. Salary payments in the amount of $2,977.00 for part-time teaching services for the Alliance for Lifelong Learning Spring 2014. b. Salary rescinds in the amount of $1,214.66 for part-time teaching services for the Alliance for Lifelong Learning Spring 2014.

c. Salary payments in the amount of $24,537.25 for part-time teaching services for the Alliance for Lifelong Learning Summer 2014. Also approved by the Alliance for Lifelong Learning Executive Board were the following items: d. Payment for Spring 2014 Space Utilization and Facilities Services and Classroom/Office Space rental as follows:

Services Rental District 535 (Oakton) $16,671.02 $5,000.00 District 202 (Evanston) 0.00 3,057.10 District 207 (Maine) 0.00 6,676.49 District 219 (Niles) 0.00 2,515.48 District 225 (Glenbrook) 0.00 _ 706.87

Total Payment $16,671.02 $17,955.94 6/14-7 Approval of Clinical Practice Agreements

“Be it resolved that the Board of Trustees of Community College District 535 approves the following cooperative agreements:

For the Health Information Technology Program Northwest Community Hospital – Arlington Heights For the Nursing Program Presence Holy Family Medical Center – Des Plaines For the Physical Therapist Assistant Program Clearbrook – Arlington Heights Kindred Rehab Services, Inc., d/b/a RehabCare – Louisville, KY New Horizon Center – Chicago Northwest Community Hospital – Arlington Heights Special Education District of Lake County - Laremont School – Gages Lake For the Substance Abuse Counseling Program (and other Oakton programs) Alexian Brothers Hospital Network – Arlington Heights.”

Ms. Tennes seconded the motion and called the roll:

Ms. Bashiri-Remetio Aye Ms. Tennes Aye

Mr. Frank Aye Dr. DiLeonardi Aye Ms. Harada Aye Mr. Wadhwa Aye Mr. Stafford Aye

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The motion carried; Student Trustee Alferes favored the resolution.

6/14-8a Public Hearing Mr. Stafford read into the record: “Whereas the College has published a Notice of Public Hearing in the Daily Herald newspaper, and made available for public inspection from the 23rd of May, 2014, a tentative budget, that Public Hearing is now declared open. Are there any comments from the public?”

Hearing no comments from the public, the Board moved to the adoption of the budget. 6/14-8b Adoption of Annual Budget for Fiscal Year 2014-2015

Dr. DiLeonardi read into the record: “Resolution of the Board of Trustees of Community College District 535, County of Cook and State of Illinois, Adopting the Budget for the Fiscal Year beginning July 1, 2014 and ending June 30, 2015.” “WHEREAS, on May 23, 2014, the College administration and the Treasurer of the Board made such tentative budget as prepared by them conveniently available to the public for inspection for at least thirty days prior to final action thereon;” and “WHEREAS, on June 24, 2014, a public hearing was held by the BOARD as to such tentative budget, notice of said hearing having been given at least thirty days prior thereto by publication in a newspaper published in the District, and all other legal requirements having been complied with; Now, therefore be it resolved by the Board of Trustees of Community College District 535, County of Cook and State of Illinois as follows: That the final budget which contains an estimate of the amounts available in each fund, separately, and of expenditures from each, and which the Board deems necessary to defray all necessary expenses and liabilities of such District for the fiscal year, be and the same hereby is adopted as the budget of this District for the fiscal year beginning July 1, 2014, and ending June 30, 2015.”

Ms. Bashiri-Remetio seconded the motion; Ms. Tennes called the roll:

Dr. DiLeonardi Aye

Ms. Tennes Aye Mr. Wadhwa Aye Ms. Bashiri-Remetio Aye Ms. Harada Aye Mr. Frank Aye Mr. Stafford Aye The motion carried; Student Trustee Alferes favored the resolution. Chairman Stafford declared

the Public Hearing closed. 6/14-9 Authorization to Approve June Purchases Ms. Bashiri-Remetio offered:

“Be it resolved that the Board of Trustees of Community College District 535 authorizes the approval of the attached resolutions, as stipulated in the following agenda items, for the purchase of the following:

Agenda Item Page(s) Description Vendor Amount 6/14-9a 1 - 3 Renewal of Annual Novell Contract $ 27,532.49

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Agreements, Services, Management and Contracts for NILRC $ 92,200.00 FY 2014-2015 CARLI $ 92,200.00 Ellucian $ 260,000.00 The College Board $ 56,000.00 6/14-9b 1 Renewal of Insurance Illinois Community $ 654,682.00 College Risk Management Consortium, Nugent Consulting Group LLC 6/14-9c 1 Continuation of Employee Reliance Standard $ 270,000.00 Fringe Benefits: Life Life Insurance Insurance, Dental Company

Insurance, and Section 125 UMR $ 30,500.00 Administration

6/14-9d 1 Transportation Services for Olson Transportation, $ 43,000.00 Athletic Teams Inc. 6/14-9e 1 & 2 Replacement Haas CNC Haas Factory Outlet $ 44,300.00 Lathe 6/14-9f 1 Ratification of Soil Testing AECOM $ 40,000.00 Services Grand Total $1,610,414.49.”

Ms. Tennes seconded the motion and called the roll: Ms. Harada Aye

Dr. DiLeonardi Aye Mr. Wadhwa Aye Ms. Tennes Aye Ms. Bashiri-Remetio Aye Mr. Stafford Aye Mr. Frank Aye

The motion carried; Student Trustee Alferes favored the resolution.

6/14-10 Preview and Information Regarding August 2014 Purchases

The following purchases will be presented for approval at the August 2014 Board of Trustees meeting: Xerographic Paper; Storage Area Networking Switches; Commvault Backup Licenses; and Wide Area Network/Internet Services. Note–During July other items requiring Board approval may be discovered. If so, Mr. Nowak will send a memo to the Board with the details.

6/14-11 Approval of RAMP Fiscal Year 2016 Ms. Tennes offered:

“Be it resolved that the Board of Trustees of Community College District 535 has reviewed and authorized the submission of RAMP 2016.” “Be it further resolved that the Board of Trustees of Community College District 535 authorizes the submission of the capital program statement, scope statement and budget in RAMP 2016, and that the local funds of $11,753,400 for the project requested are available should the project be approved.”


Ms. Harada Aye Mr. Wadhwa Aye

Dr. DiLeonardi Aye

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Ms. Bashiri-Remetio Aye Mr. Stafford Aye Mr. Frank Aye Mr. Wadhwa Aye The motion carried; Student Trustee Alferes favored the resolution.

6/14-12 Intergovernmental Agreement with Cook County for Interoperable Communications

Radio Loan Ms. Bashiri-Remetio offered:

“Be it resolved that the Board of Trustees of Community College District 535 hereby approves the execution of an Intergovernmental Agreement with Cook County for Interoperable Communications Radio Loan.”

Ms. Tennes seconded the motion and called the roll: Ms. Bashiri-Remetio Aye

Ms. Harada Aye Ms. Tennes Aye Mr. Stafford Aye Mr. Wadhwa Aye Dr. DiLeonardi Aye Mr. Frank Aye The motion carried; Student Trustee Alferes favored the resolution.

6/14-13 Approval of Annual Promotions in Rank

Ms. Harada offered: “Be it resolved that the Board of Trustees of Community College District 535 approve the

promotions in rank for full-time faculty members Anita Cotton, Donna Dickson, Gregory Hamill, Mary Kakenmaster, and Michael Kristiansen.”

Ms. Tennes seconded the motion and called the roll: Ms. Tennes Aye

Mr. Frank Aye Mr. Stafford Aye Mr. Harada Aye Ms. Bashiri-Remetio Aye Mr. Wadhwa Aye Dr. DiLeonardi Aye

The motion carried; Student Trustee Alferes favored the resolution. Chairman Stafford offered

his congratulations to the faculty members on their promotions. 6/14-14 Authorization to Hire a Full-time, One-year Temporary Faculty Member Ms. Tennes offered:

“Be it resolved that the Board of Trustees of Community College District 535 approve the full- time, one-year temporary faculty hire of Megan Klein for the 2014-15 academic year. She will receive the salary associated with the lane and step described as follows:

Name Academic Rank and Assignment Lane, Step, Salary Megan Klein Assistant Professor of Anthropology and Sociology E 5 $63,463.”

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Ms. Bashiri-Remetio Aye

Mr. Stafford Aye Dr. DiLeonardi Aye Ms. Harada Aye Mr. Frank Aye Ms. Tennes Aye Mr. Wadhwa Aye The motion carried; Student Trustee Alferes favored the resolution.

6/14-15 Acceptance of Grants

Ms. Bashiri-Remetio offered: "Be it resolved that the Board of Trustees of Community College District 535 accept the attached resolutions, 6/14-15a and 6/14-15b, for the following grants: a. National Science Foundation Advanced Technical Education grant in the amount of $229,493; b. U.S. Department of Education Student Support Services grant in the amount of, $292,810; For a total of $522,303.”

Ms. Tennes seconded the motion; a voice vote was called and the resolution passed unanimously.

6/14-16 Acceptance of Retirement – Administrative Personnel Ms. Bashiri-Remetio offered:

“Be it resolved that the Board of Trustees of Community College District 535 accepts the retirement of Dr. Carlee Drummer, Executive Director of College Advancement, effective June 30, 2014.”


Dr. DiLeonardi Aye Mr. Frank Aye

Ms. Tennes Aye Ms. Harada Aye Ms. Bashiri-Remetio Aye Mr. Wadhwa Aye Mr. Stafford Aye The motion carried; Student Trustee Alferes favored the resolution.

6/14-17 Approval of Salaries for Administrators Ms. Tennes offered:

A. “Be it resolved that the Board of Trustees of Community College District 535 approves salaries in the following amounts for a total of $3,753,672 to administrators and authorizes the issuance of contracts specifying these salaries to the persons named for the period 1 July 2014 through 30 June 2015, as listed in A, B and C below.”

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2014-2015 ADMINISTRATOR TITLE SALARY Michael Anthony Assistant VP for Access, Equity and Diversity $117,796 Robyn Bailey Director of Community Services 96,923 Ann Marie Barry Director of Student Life 135,020 Michele Brown Director of Student Recruitment and Outreach 111,091 Michael Carr Assistant Vice President of Academic Affairs 122,966 Sebastian Contreras Jr. Director of Student Success 108,492 Leana Cuellar Assistant Director of Student Success 87,884 Karen Epps Director of Budget and Accounting Services 128,625 Maya Evans Director of Research and Planning 101,357 Thomas Hamel Vice President for Academic Affairs 169,575 Colette Hands Director of Workforce Development & Corporate Trng. 92,610 Adam Hayashi Dean, Science and Health Careers 113,133 Merrill Irving, Jr. Associate VP for Continuing Education, Training and Workforce Development 128,120 Mark Kiel Director of Counseling 100,588* Linda Korbel Dean, Languages, Humanities and the Arts 139,454 Renee Kozimor Director of Software and User Services 134,525 Bonnie Lucas Vice President for Information Technology 179,268 Roxann Marshburn Director of Grants and Alternative Funding 96,396 Mum Martens Executive Director of Human Resources 106,502 Gary Newhouse Dean, Library and Online Learning 142,444 Robert Nowak Vice President for Business and Finance 160,944 Bruce Oates Director of Athletics and Registrar Services 117,211 Nancy Prendergast Assistant Vice President for Academic Affairs/ Dean Ray Hartstein Campus 152,789 Doreen Schwartz Director of Business Services 108,467 Joianne Smith Vice President for Student Affairs 163,340 Robert Sompolski Dean, Mathematics and Technologies 142,071 Leah Swanquist Director of Campus Facilities 108,204 John Wade Director of Systems and Network Services 146,406 Cheryl Warmann Director of Enrollment Services 120,579 Bradley Wooten Dean, Social Science and Business 120,892.” *Pro rated for $108,000 full-time salary beginning September 1, 2014. B. “Be it further resolved that the Board of Trustees of Community College District 535 approves an increase of 2.9% in administrative salary ranges.

FY2015 FY2015 FY2015

Salary Grade Minimum Midpoint Maximum 4 $ 66,123 $ 87,444 $108,765 5 72,996 96,608 126,558 6 80,586 106,723 132,866 7 89,007 117,960 146,909 8 98,303 130,356 162,405 9 108,634 144,124 179,619

10 120,044 159,341 198,638.” C. “Be it further resolved, pursuant to Policy 4318, that the Board of Trustees of Community College District 535approves the partial contributions to SURS as listed below:

FY 2015 Thomas Hamel 5,225 Bonnie Lucas 5,534 Robert Nowak 4,828 Joianne Smith 5,035

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Mr. Frank seconded the motion; Ms. Tennes called the roll:

Mr. Stafford Aye Ms. Tennes Aye

Ms. Bashiri-Remetio Aye Mr. Wadhwa Aye Ms. Harada Aye Dr. DiLeonardi Aye Mr. Frank Aye The motion carried; Student Trustee Alferes favored the resolution.

6/14-18 Authorization to Fund Proposed Trustee Travel Ms. Bashiri-Remetio offered:

“Be it resolved that the Board of Trustees of Community College District No. 535 authorizes the consolidated trustee travel plan for fiscal year 2014-2015.”


Mr. Wadhwa Aye Ms. Harada Aye

Ms. Bashiri-Remetio Aye Dr. DiLeonardi Aye Mr. Frank Aye Ms. Tennes Aye Mr. Stafford Aye The motion carried; Student Trustee Alferes favored the resolution.

Chairman Stafford recognized Trustee Jody Wadhwa, who made a motion regarding the naming of the newly constructed Science and Health Careers Building; Dr. DiLeonardi seconded the motion. Mr. Wadhwa began by noting that the College has recognized past presidents of Oakton Community College by naming portions of the College facilities in their honor. Mr. Wadhwa is hoping that the Board would consider naming the Science and Health Careers Building after President Margaret Lee. Mr. Wadhwa stressed that it is important to recognize Dr. Lee’s countless contributions, leadership, and service that she has rendered to the College during her tenure at Oakton. Mr. Stafford noted that such a request would need to be noted as an item on the official agenda in order to be voted on. A voice vote was called and passed for including this request on the agenda of a future meeting. Adjournment Mr. Stafford announced that the next regularly scheduled meeting of the Board of Trustees of Oakton Community College, District 535, will be Tuesday, August 19, 2014 beginning at 7:30 p.m. at the College’s Des Plaines campus located at 1600 E. Golf Road, Des Plaines, Illinois, in room 1506.

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There being no further business before the Board, Mr. Stafford asked for a motion to adjourn the meeting. Ms. Tennes made the motion, which was seconded by Ms. Harada. A voice vote was called and the meeting was adjourned at 8:55 p.m.

__________________ William Stafford, Chairman

_________________ Ann E. Tennes, Secretary ec 6/2014 A video recording of the June 24, 2014 meeting was made and may be viewed by calling the Library and Instructional Media Services office at (847) 635-1640.

AGENDA ITEM 8/14-1a 1 of 1

Approval of Adoption of Consent Agenda “Be it resolved that the Board of Trustees of Community College District 535 approves adoption of the Consent Agenda.”

AGENDA ITEM 8/14-1b 1 of 1

Approval of Consent Agenda Items 8/14-2 through 8/14-10 “Be it resolved that the Board of Trustees of Community College District 535 approves the following items 8/14-2 through 8/14-10 as listed in the Consent Agenda.” 8/14-2 Ratification of Payment of Bills for June 2014 8/14-3 Ratification of Payment of Bills for July 2014 8/14-4 Acceptance of Treasurer's Report for June 2014 8/14-5 Acceptance of Treasurer’s Report for July 2014 8/14-6 Authorization of Budget Transfers 8/14-7 Acceptance of Quarterly Report on Investments 8/14-8 Ratification of Actions of Alliance for Lifelong Learning Executive Board 8/14-9 Supplementary Authorization to Pay Professional Personnel 8/14-10 Approval of Clinical Practice Agreements

AGENDA ITEM 8/14-8 1 of 1

Ratification of Actions of the Alliance for Lifelong Learning Executive Board

The salary payments include the following:

Salary payments in the amount of $80,447.33 for part-time teaching services for the Alliance for Lifelong Learning Summer 2014.

MLI:sk 8/11/2014 President’s Recommendation: (if not adopted in the Consent Agenda) “Be it resolved that the Board of Trustees of Community College District 535, in its capacity as governing board of the administrative district of the Alliance for Lifelong Learning Program, ratifies and approves the actions of the Executive Board as stipulated above, and hereby approves the expenditures in the amount not to exceed $80,447.33.”

AGENDA ITEM 8/14-9PAGE 1 of 1

Supplementary Authorization to Pay Professional Personnel

Comparative Figures:

TPH/vg8/2014

President's Recommendation: (if not adopted in the Consent Agenda)

That the following resolution be approved:

1,860,078.49$

1,882,359.88$

1. "Be it resolved that the Board of Trustees of Community College District 535 approves the adjustments of part-time faculty 2014 summer semester salaries in the amount of $916,390.17, resulting in a revised total of $1,912,153.39".

2. "Be it further resolved that the Board of Trustees of Community College District 535 approves the adjustments of full-time faculty 2014 summer semester salaries in the amount of $315,726.27, resulting in a revised total of $1,800,261.01".

3. There are no stipends to report this month.

Summer 2014 Part-Time

1,800,261.01$

1,912,153.39$

None

Summer 2014 Overload

Summer 2014 Stipends

Summer 2013 Overload

30,415.68$

Summer 2013 Part-Time

Summer 2013 Stipends

AGENDA ITEM 8/14–10 1 of 3

Approval of Clinical Practice Agreements The College would like to execute clinical practice agreements as follows: • Early Childhood Education

Renewal: One Hope United Child Development Centers – This is the College’s standard agreement for a five-year period, with an addendum reviewed and approved by the College administration and faculty.

Renewal: Unity Preschool – This is the College’s standard agreement for a five-year period.

• Health Information Technology Renewal: Marianjoy Rehabilitation Hospital – This amendment to our existing Affiliation

Agreement extends the terms for another three years. It has been reviewed and approved by the College administration and faculty.

• Medical Laboratory Technology

Renewal: Advocate Lutheran General Hospital – This Second Amendment expands the scope of our existing Affiliation Agreement to cover the Medical Laboratory Technology program and to include ACL Laboratories as a clinical site. The amendment has been reviewed and approved by the College administration and faculty.

• Nursing

Renewal: Ann & Robert H. Lurie Children's Hospital of Chicago – This First Amendment to our existing Clinical Agreement updates the name of the hospital, extends the agreement for another five years, and outlines new terms for student clinical placement. The amendment has been reviewed and approved by the College administration and faculty.

Renewal: Bethany Terrace Nursing Center – This is the College’s standard agreement for a five-year period, with changes reviewed and approved by the College administration and faculty.

New: East Maine School District 63/Melzer School – This is the College’s standard agreement for a five-year period.

Renewal: Glenview Terrace – This is the College’s standard agreement for a five-year period.

Renewal: JourneyCare, Inc. – This is the College’s standard agreement for a five-year period.

Renewal: Shriners Hospitals for Children – This is the hospital’s agreement for an initial term of one year, automatically renewable for up to four additional one-year periods. The agreement has been reviewed and approved by the College administration and faculty.

Renewal: Village of Skokie – This is the College’s standard agreement with changes reviewed and approved by the College administration and faculty. It is for an initial period of one year, automatically renewable for successive one-year terms.

AGENDA ITEM 8/14–10 2 of 3

• Physical Therapist Assistant

New: Advocate Good Shepherd Hospital – This First Amendment expands the scope of our existing Affiliation Agreement to cover the Physical Therapist Assistant program and to include five new clinical sites. The amendment has been reviewed and approved by the College administration and faculty.

Renewal: Advocate Lutheran General Hospital – This Second Amendment expands the scope of our existing Affiliation Agreement to cover the Physical Therapist Assistant program. The amendment has been reviewed and approved by the College administration and faculty.

Renewal: Glenview Terrace – This is the College’s standard agreement for a five-year period.

Renewal: Lake County Physical Therapy – This is the College’s standard agreement for a five-year period.

Renewal: North Shore Spinal & Sports Rehabilitation – This is the College’s standard agreement for a five-year period.

Renewal: Therapy Masters and Its Health & Home Management Affiliates – This is the College’s standard agreement for a five-year period, with changes reviewed and approved by the College administration and faculty.

Renewal: Whitehall of Deerfield – This is the College’s standard agreement for a five-year period.

• Substance Abuse Counseling

Renewal: Relapse Prevention Counseling Center – This is the College’s standard agreement for a five-year period.

Renewal: The Youth Center at Northwest Community Hospital/Northwest Community Healthcare – This is the College’s standard agreement for a five-year period, with changes reviewed and approved by the College administration and faculty.

TH/md 08/13/2014 President's Recommendation: (if not adopted in the Consent Agenda) That the Board adopt the following resolution: “Be it resolved that the Board of Trustees of Community College District 535 approves the following cooperative agreements: For the Early Childhood Education Program One Hope United Child Development Centers (affiliation and practicum) – Des Plaines Unity Preschool (affiliation and practicum) – Evanston For the Health Information Technology Program Marianjoy Rehabilitation Hospital – Wheaton

AGENDA ITEM 8/14–10

3 of 3 For the Medical Laboratory Technology Program Advocate Health and Hospitals Corporation d/b/a

Advocate Lutheran General Hospital – Park Ridge For the Nursing Program Bethany Terrace Nursing Center – Morton Grove Children’s Hospital of Chicago Medical Center d/b/a

Ann & Robert H. Lurie Children's Hospital of Chicago – Chicago East Maine School District 63/Melzer School – Morton Grove Glenview Terrace – Glenview JourneyCare, Inc. – Barrington Shriners Hospitals for Children – Chicago Village of Skokie – Skokie For the Physical Therapist Assistant Program Advocate Health and Hospitals Corporation d/b/a Advocate Good Shepherd Hospital – Barrington Advocate Health and Hospitals Corporation d/b/a

Advocate Lutheran General Hospital – Park Ridge Glenview Terrace – Glenview Lake County Physical Therapy LLC – Round Lake Beach North Shore Spinal & Sports Rehabilitation – Lake Bluff Therapy Masters and Its Health & Home Management Affiliates – Skokie Whitehall of Deerfield – Deerfield For the Substance Abuse Counseling Program Relapse Prevention Counseling Center – Des Plaines The Youth Center at Northwest Community Hospital/Northwest Community Healthcare – Arlington Heights.”


Authorization to Approve August Purchases Any purchase exceeding $25,000 requires Board approval. The following purchases meet that criteria. If the Board so desires, this resolution will enable the Board to approve all of the following purchases in a single resolution. All items were reviewed with the members of the Trustee Finance, Facilities, and Technology Committee and were previewed at the May 13, 2014 and June 24, 2014 Board of Trustees meeting. DLS:ws 7/30/2014 President’s Recommendation: That the Board adopt the following resolution:

“Be it resolved that the Board of Trustees of Community College District 535 authorizes the approval of the attached resolutions, as stipulated in the following agenda items, for the purchase of the following: Agenda Item_ Page(s) Description Vendor Amount 8/14-11a 1 & 2 Recycled Xerographic Murnane Paper $ 48,136.00 Paper 8/14-11b 1 Ratification of Ejector Illinois Pump, Inc. $ 27,400.00 Pump Repairs 8/14-11c 1 & 2 Emergency Roof Top Various vendors $ 125,000.00 Unit Compressor Repairs including: Hayes Mechanical Automated Logic 8/14-11d 1 - 3 Computers and Monitors Dell Marketing L.P. $ 459,758.68 for FY 2014-2015 GRAND TOTAL $ 660,294.68.”


Authorization to Purchase Recycled Xerographic Paper For more than twenty years, the College has issued an Invitation to Bid for Xerographic Paper. This year’s bid was sent to 22 vendors (three in district). As in past years, vendors were invited to submit pricing for both regular and recycled paper. This paper will be used in the two Copy Center production copiers, all multifunction office copy/fax/print units, and all laser printers on campus. The College will be purchasing 8.8 million sheets of paper (two full truckloads) which represents an approximate ten month supply. The College will prepay for the entire amount of paper in order to guarantee the price and avoid price increases that may occur during the year. Then, throughout the year, the paper will be delivered to the College as needed. In order to secure the College’s financial investment, the Invitation to Bid includes a statement requiring the winning vendor to secure a standby letter of credit, in an amount equal to the contract price and naming the College as beneficiary. This ensures a refund of the College’s advance payment in the event the contractor fails to deliver the paper in accordance with the contract terms. The College received eight bid responses (one in district). The low bid for recycled paper was submitted by Murnane Paper with a cost of $5.47 per thousand sheets. By purchasing the recycled paper, the College continues to work towards the goal of sustainability. The total for 8.8 million sheets of recycled xerographic paper is $48,136. This amount is only $655.60 (1.4%) higher than last year’s approved amount of $47,480.40. Murnane Paper has supplied xerographic paper as well as other types of paper to the College for many years. The Administration is confident they can continue to meet the College’s needs. DLS:ws 7/30/2014 President’s Recommendation: That the Board adopt the following resolution: “Be it resolved that the Board of Trustees of Community College District 535 authorizes the purchase of Recycled Xerographic Paper from Murnane Paper, 345 Fischer Farm Road, Elmhurst, Illinois 60126 for a total of $48,136 in accordance with their low bid in response to Invitation to Bid #0717-14-01.”


Xerographic Paper Bid #0717-14-01

Recycled Xerographic Paper Cost Per 1,000

Sheets Total Cost 8,800,000 Total Sheets

Murnane Paper Elmhurst, IL $5.47 $48,136.00 Lindenmeyer Munroe Carol Stream, IL $5.58 less 1% $48,612.96* Midland Paper Wheeling, IL $5.75 less 1% $51,106.00* Veritiv Addison, IL $5.90 $51,920.00 Staples Bloomfield, CO $6.426 $56,548.80 Warehouse Direct Des Plaines, IL $7.11 $62,568.00 2 other companies submitted a “No Bid” * Includes early payment discount


Authorization to Purchase Ratification of Ejector Pump Repairs The College has six ejector pumps that remove storm water and sewage from the lower level of the Des Plaines campus. The pumps have had periodic parts replacement and repairs as part of the Facilities department preventative maintenance plan. As part of the fiscal year 2014 budget, $20,556 was allocated to overhaul and rebuild the pumps. This work included impellers, wear rings, mechanical seals, re-metallization, and realignment of the shafts. Upon disassembly, additional components would be inspected and replaced as needed. Then, the pumps would be rebalanced. The College received three price quotes for this work: Illinois Pump $20,200, Omni Pump $20,550, and FE Moran $22,470. The contract was awarded to Illinois Pump. Since the original price quote for this work was under $25,000, this purchase did not require a Board of Trustees preview or Board approval. However, once the pumps were disassembled, it was found that the shafts had extensive corrosion damage/rust. It would have cost more to re-metallize the shafts than to replace them with new stainless steel shafts that will not rust. This extra, unknown expense increased the price to $27,400, which now requires Board approval. The pumps have been repaired and are back in service. Payment to Illinois Pump was made with fiscal year 2014 funds. The Administration is now seeking Board of Trustees approval for this ratified purchase. LRS:ds 7/30/2014 President’s Recommendation: That the Board adopt the following resolution: “Be it resolved that the Board of Trustees of Community College District 535 ratifies the purchase of Ejector Pump Repairs from Illinois Pump, Inc., 1801 Winnetka Circle, Rolling Meadows, Illinois 60008 for a total of $27,400.”

AGENDA ITEM 8/14-11c 1 of 2

Authorization to Purchase Emergency Roof Top Unit Compressor Repairs The roof top units (RTU) deliver heating and cooling to the original part of the Ray Hartstein campus building. Each RTU has two compressors. The compressors modulate in sequence to compress refrigerant into high pressure gas which is then distributed by cooling coils through a fan system which supplies cooling into the building. When one compressor does not operate, it puts stress on the remaining operating compressor, especially when the cooling demand is increased due to high heat and humidity levels. Unfortunately, several of the RTU’s at the Ray Hartstein campus have experienced compressor failures over the past several months.

• In April, RTU 1 overheated and a compressor failed. This incident has been reported to the insurance carrier and an investigation is underway. Regardless of the outcome of the investigation, the unit needs to be repaired. The Administration received three price quotes for the compressor replacement: Hayes Mechanical $20,991, FE Moran $27,184, and Hill Mechanical $28,256. The contract was awarded to Hayes Mechanical. This unit has been repaired, and the actual cost was $19,371.

• In May, a compressor on RTU 2 failed due to age. Again, the Administration contacted three vendors for pricing: Hayes Mechanical $14,253, FE Moran $17,410, and Hill Mechanical declined to submit a price. This contract was also awarded to Hayes Mechanical.

• In mid June, a compressor on RTU 4 failed due to age. With this third critical failure, the Administration decided to forego the pricing process and award the contract directly to Hayes Mechanical. The unit was evaluated, and the repair cost is $14,253.

• On July 21, a compressor on RTU 3 failed due to age. Once again, Hayes Mechanical evaluated the unit, and the repair cost for this unit is also $14,253.

In addition to the compressor repair costs noted above, the College will incur expenses related to the purchase of building automation system controls and software programming, miscellaneous supplies and materials, and crane rental for the removal and re-installation of the compressors. The Administration estimates the total project to cost approximately $125,000. Due to the unexpected failures of the compressors and the immediate need to make the repairs, the regular Board of Trustees preview and approval process was not possible. The Administration has proceeded with emergency compressor repairs and is now seeking Board approval for this emergency purchase.

AGENDA ITEM 8/14-11c

2 of 2 Payments will be made to Hayes Mechanical, Automated Logic (for building automation system work), various vendors for miscellaneous parts and materials, and a crane rental company. The Administration will track each purchase and keep a detailed account of the expenses. LRS:ds 7/30/2014 That the Board adopt the following resolution: “Be it resolved that the Board of Trustees of Community College District 535 authorizes the purchase of Emergency Roof Top Unit Compressor Repairs from various vendors, including Hayes Mechanical and Automated Logic, for a total amount not to exceed $125,000.”

AGENDA ITEM 8/14-11d 1 of 3

Authorization to Purchase Computers and Monitors for FY 2014-2015 The FY 2014-2015 capital equipment requests include 432 replacement computers, 84 new computers for the Science & Health Careers Center, and 25 new computers for the newly constructed Enrollment Center. The College is using a mixed four/five-year computer replacement cycle so that key academic lab computers will be replaced on a four year cycle while academic lab computers with less stringent performance requirements and office systems will be replaced on a five year cycle. This purchase will replace 158 five year old computers and 274 four year old computers (almost all in academic computer labs.) This purchase will also include 187 - 24” widescreen LCD monitors with the computers and 78 new monitors will replace seven year old 19” monitors. Also, 83 computers will be for the new computers in the Science & Health Careers Center and 25 will be for new computers in the Enrollment Center. The older LCD monitors, which are being replaced, will be used for special dual monitor setups and to replace out of warranty 19” LCD monitors as they fail. The College will be purchasing a total of 541 computers with the following specifications:

Intel Haswell Core i7-4790 3.6Ghz Quad core processor 8GB of Memory (RAM) 8X DVD+/-RW Drive 500GB Hard Drive Integrated Audio and Video w/Dual DisplayPort &VGA Keyboard and Mouse 10/100/1000MB/s Ethernet Networking Intel AMT Management

The computer systems will have a three-year warranty. Delivery of the systems will occur throughout the months of September and October.

The College’s Information Technology and Purchasing Departments worked together to create a Request for Proposal (RFP). The RFP was sent out to 45 (three in district) computer vendors and resellers, including major manufacturers such as HP, Dell, and Lenovo (IBM), as well as many smaller “clone” manufacturers. The College received responses from five vendors with a total of eighteen different configurations for eight different computers. The College then requested and received five computer units for hands-on evaluation.

After reviewing the proposals, and evaluating the computers, the Administration is recommending the purchase of 541 Dell Optiplex 7020 computer systems for a total of $459,758.68. This total is based on a unit price of $798.84 each for 354 computers without monitors and $946.36 each for 187 computers with Dell P2414 LCD monitors.


Of the eighteen computer configurations proposed, eleven of them were based on the current Intel Haswell processor and chipsets with AMT management. The others were based on older technology or did not meet the specifications. Two computer system configurations from major manufacturers: one from HP and one from Lenovo, did have a slightly lower cost which would offer the College an initial savings of up to $11.99 per machine (1.4%). However, the HP and Lenovo computers both included a slower processor. The computers are also substantially larger than the Dell and would consume additional desktop real estate. The Ace computer system was the least expensive, offering an initial savings of up to $38.75 per machine (4.78%). However, the College experienced problems with the evaluation computer monitor and the computer case was larger than the specifications. The most significant issue is that in the past, Ace Computer was unable to honor the warranty of desktop computer systems purchased in this volume. Based on this past experience, the cost savings does not justify the risk.

The Dell unit is compatible with the College’s existing BIOS asset tagging and inventory tools without additional work. Oakton’s IT staff members are also already trained on the Dell equipment and warranty service procedures. Students also have a better experience when power switches, USB ports, floppy and DVD drives, all work in the same way, are in the same places, with the same orientation. The College will also enjoy some interchangeability of parts with our current equipment when the warranty runs out.

To summarize, the Administration is recommending the purchase of the Dell computers. Switching to another vendor would incur additional costs both direct and indirect and the College believes that the small difference in initial costs between the Dell systems and the other vendors would not justify this switch. Based on the differences in high level product engineering and design, compatibility with existing equipment/procedures, technician training, and warranty repair service, purchasing the Dell systems would result in a lower total cost of ownership. The Administration is confident that Dell will continue to meet the College’s sales, service and delivery needs.

JMW:ws 07/30/2014 President’s Recommendation: That the Board adopt the following resolution: “Be it resolved that the Board of Trustees of Community College District 535 authorizes the purchase of Computers and Monitors for FY 2014-2015 from Dell Marketing L.P., One Dell Way, Round Rock, Texas 78682, for a total of $459,758.68 in accordance with their response to Request for Proposal #18.”


Computers and Monitors for FY 2014-2015 Proposal #18

Responding Bidders

Computer System

Total Cost For 541

Ace Computers Elk Grove Village, IL

Ace Vision XQ87STSi74790

$438,795.00

CDW-G LLC, Vernon Hills, IL

HP Elite Desktop 800

$453,272.43

ITSavvy LLC Addison, IL

Lenovo M93P 10A8

$457,374.24

Dell Computers Round Rock, TX

Dell Optiplex 7020

$459,758.68

SDF Professional Computers

Greenville, NC

Lenovo M93 10A8

$476,648.21


Preview and Initial Discussion of September 2014 Purchases The following purchases will be presented for approval at the September 2014 Board of Trustees meeting: a) Contracted Instructional Training - The College offers an Associate of Applied Science in Radiologic Technology through a unique partnership with St. Francis School of Radiography. Students enrolled in the program complete general education courses at Oakton before completing their specialized coursework in radiologic technology at St. Francis School of Radiography. Oakton charges students enrolled in the program tuition and fees for the courses at St. Francis, and in return, Oakton pays fees to St. Francis to cover St. Francis’ cost of instruction. The estimated cost for twenty students enrolled for three trimesters in the program (fall, spring, and summer) is $78,000. The radiologic technology curriculum offered at St. Francis consists of sixty credit hours of instruction. In addition, the College may receive State apportionment for these classes. b) Microsoft Campus Agreement - The College relies on Microsoft Windows as its standard desktop operating system and Microsoft Office as its standard productivity package. The College licenses Microsoft products through an annual program, which Microsoft refers to as “Open Value Subscription Agreement for Education Solutions.” In the Open Value Subscription Agreement, the cost is based on the number of full and part time faculty, staff, and administrator Full Time Equivalents (FTEs.). In the past, Microsoft pricing has escalated at approximately 3-4% per year. In 2012-2013, the College entered into a three year licensing agreement, which locked in, per FTE, pricing for the three year period. The College is requesting authorization to renew the Open Value Subscription Agreement with Microsoft for the third year of the three year agreement at a cost of $51,710.25. c) Softball Field Renovation - The softball field is utilized for Intercollegiate Athletic competition, community groups, youth softball/baseball organizations, and Physical Education instructional activities. The College is undertaking a project to rebuild the existing softball field area to resolve field settling, drainage, and irrigation issues. The project includes: laser regarding of the existing field area to create a flat playing area, installing an automated sprinkling system, installation of a full field drainage system, reconstructing both the infield and outfield areas, and rebuilding the field dugouts and backstop. When completed, the field will be restored to NCAA field specifications. The Purchasing Department, working closely with Athletics, Facilities, Legat Architects, and Manhard Consulting, issued a Request for Proposal (RFP) on August 7, 2014. Proposal responses are due to the College on August 28, 2014 and the results will be brought to the September 16, 2014 Board meeting. The work is expected to begin in late September and be completed by the beginning of December, 2014. Estimated cost of this project is $160,000.


d) Softball/Baseball Field Irrigation Supply - Currently, the College’s baseball and softball fields are irrigated using water from the Des Plaines River. Because of contaminates in the river, these field areas do not receive healthy water which promotes growth and creates a strong and safe playing area. The College is undertaking a project to connect the existing baseball and proposed softball irrigation systems to the City of Des Plaines water main located near the entrance to the College on the south side of Golf Road. This project will require the installation of a three inch water line to be bored under Golf Road connecting to the city main, terminating at a pump room located near the baseball and softball fields. The Purchasing Department, working closely with Athletics, Facilities, Legat Architects, and Manhard Consulting, issued a Request for Proposal (RFP) on August 7, 2014. Proposal responses are due to the College on August 28, 2014 and the results will be brought to the September 16, 2014 Board meeting. The work is expected to begin in late September and be completed by the beginning of December, 2014. Estimated cost of this project is $121,000. e) Grant Funded Zeta 3D Optical Profiler - The grant-funded purchase of a Zeta Optical Profiler will allow students to measure surface roughness and the heights and depths of hills and valleys on the nano to micro-scale in a non-destructive way. Unlike a stylus profiler, the Zeta does not make contact with the surface, making it the ideal instrument for studying surfaces of soft materials like thin films on glass or over liquids. This tool would be used in the second and third semester nanotechnology courses offered by the College at the Nanotechnology Lab in Skokie. Oakton’s use of the instrument will align the College with a regional high school program that allows the sharing of curricula and enhance opportunities for students to transfer into Oakton’s program. The study of thin films using profilometry is an important industrial application as there are at least two companies in the area working with thin films. Providing students with experience in this area will increase their opportunities to obtain internships and, ultimately, employment. This will be a sole source purchase. Estimated cost is $77,000.


Acceptance of Faculty Retirement Under the provisions of the current Oakton Community College contract (Contract) between the Board of Trustees and the Oakton Community College Faculty Association (OCCFA-IEA-NEA), the following person has applied for retirement under the Senior Faculty Program. Faculty Member Discipline Retirement Date Michele Reznick Professor, Computer Technologies August 1, 2017 & Information Systems This faculty member has met all requirements for retirement under the contract and is eligible to participate in the Senior Faculty Program. We congratulate Michele for her many years of exemplary service to the College and wish her well in future endeavors. MM:vb 8/12/2014

President’s Recommendation: That the Board adopt the following resolution: “Be it resolved that the Board of Trustees of Community College District 535 accept the retirement of Michele Reznick.”


Authorization to Hire a Full-time, One-year Temporary Faculty Member The recommendation to hire Olga Cedrina to a full-time, one-year temporary faculty position in Mathematics for the 2014-15 academic year was made after reviewing the College’s need for faculty in the Mathematics program. In July of this year, Ms. Julia Hassett, Professor of Mathematics, passed away. Due to the limited timeframe for a search for a replacement, the decision was made to appoint an adjunct faculty to a one-year temporary term position for the 2014-15 academic year. Ms. Olga Cedrina earned a Diploma of Mathematics Lecturer from Latvijas Universitate in Latvia. An independent credential evaluation service has equated this credential, after a course by course evaluation, as the equivalent of a Bachelor’s and Master’s of Science degrees. Ms. Cedrina has been an adjunct faculty in the Mathematics department and a faculty tutor of Mathematics for the Learning Center since August 2009. She has also taught part-time at the Illinois Institute of Art in Schaumburg. Prior to coming to this country, Ms. Cedrina taught full-time at the Technical-Vocational Institute and Ozolnieki High School and part-time at the Latvian University of Agriculture in her native Latvia. Ms. Cedrina comes highly recommended for this position. MRM/ca 8/11/2014 President’s Recommendation: That the Board adopt the following resolution:

“Be it resolved that the Board of Trustees of Community College District 535 approve the full-time, one-year temporary faculty hire of Olga Cedrina for the 2014-15 academic year. She will receive the salary associated with the lane and step described as follows:

Name Academic Rank and Assignment Lane, Step, Salary Olga Cedrina Assistant Professor of Mathematics A-5 $51,927.”


Acceptance of Grants Funding totaling $1,710,229 has been made available to Oakton Community College, subject to acceptance at the August 19, 2014 Board meeting. If the Board so desires, the resolution below will enable the Board to accept all of the following grants in a single resolution.

RM:al 8/8/2014 President's Recommendation: That the Board adopt the following resolution: "Be it resolved that the Board of Trustees of Community College District 535 accept the attached resolutions, 8/14-16a through 8/14-16e, for the following grants:

a. Illinois Community College Board Adult Education and Family Literacy Grant in the amount of…………………………………...

$1,338,141

b. Illinois Community College Board Carl D. Perkins Career and Technical Education Improvement Act Grant in the amount of…………………………………..................................................

$261,529

c. Illinois Community College Board Program Improvement Grant in the amount of…………………………………………………... $27,299

d. Illinois Secretary of State Adult Volunteer Literacy Grant in the amount of…………………………………………………………. $74,260

e. Illinois Secretary of State Workforce Skills Enhancement Grant in the amount of……………………………………………………...

$9,000

for a total of $1,710,229.”


Acceptance of Illinois Community College Board Adult Education and Family Literacy Grant The Illinois Community College Board has awarded Oakton Community College a total of $1,338,141 for the fiscal year 2015 Adult Education and Family Literacy allocations. These funds will provide educational opportunities for adult learners who participate in the English as a Second Language, Literacy, Family Literacy, GED, Evening High School and Citizenship Education classes. This year’s award is an increase of nearly $110,000 over last year. The grant is for the period July 1, 2014 through June 30, 2015, and will be managed by Linda Davis, Senior Manager of Adult Education. Dr. Merrill Irving, Jr., Associate Vice President of Continuing Education, Training and Workforce Development, is the administrator. .

Source $ Amount State Public Assistance Program 40,166 State Basic Literacy Program 563,531 State Performance Grant Program 210,179 Federal Basic Literacy Program 501,209 Federal English Literacy/Civics Program 23,056

Total $1,338,141 RM:al 8/8/2014

President’s Recommendation: (if not adopted en bloc): That the Board adopt the following resolution: “Be it resolved that the Board of Trustees of Community College District 535 accept $1,338,141 from the Illinois Community College Board to support fiscal year 2015 Adult Education and Family Literacy programs.”


Acceptance of Carl D. Perkins Career and Technical Education Improvement Act Grant The Illinois Community College Board, under the auspices of the federal Carl D. Perkins Career and Technical Education Improvement Act of 2006, has awarded Oakton Community College a $261,529 Postsecondary Grant for fiscal year 2015. Perkins funds will be used to enhance student skills attainment and program effectiveness for all career and technical education students, including special populations, and will be administered by Dr. Michael Carr, Assistant Vice President for Academic Affairs. RM:al 8/8/2014 President’s Recommendation: (if not adopted en bloc): That the Board adopt the following resolution: “Be it resolved that the Board of Trustees of Community College District 535 accept the Carl D. Perkins Career and Technical Education Postsecondary Grant in the amount of $261,529 from the Illinois Community College Board to enhance student skills attainment and program effectiveness for all career and technical education students.”

AGENDA ITEM 8/14-16c 4 of 6

Acceptance of Illinois Community College Board Program Improvement Grant The Illinois Community College Board has awarded Oakton Community College a Program Improvement Grant in the amount of $27,299 to enhance career and technical education programs. Assistant Vice President for Academic Affairs, Dr. Michael Carr will administer this fiscal year 2015 grant. RM:al 8/8/2014 President’s Recommendation: (if not adopted en bloc): That the Board adopt the following resolution: “Be it resolved that the Board of Trustees of Community College District 535 accept $27,299 from the Illinois Community College Board Program Improvement Grant for fiscal year 2015 to enhance career and technical education.”


Acceptance of Illinois Secretary of State Adult Volunteer Literacy Grant The Illinois Secretary of State has awarded Oakton Community College a $74,260 Adult Volunteer Literacy Grant, which is more than prior years’ awards, and just under the $75,000 maximum award. Funds will be used for volunteer activities to support the free English as a Second Language and literacy classes offered throughout District 535 by a coalition between the Oakton Volunteers in Teaching Adults (VITA) program and numerous public libraries in Oakton’s district. Linda Davis, Senior Manager of Adult Education, will manage the grant, and the Associate Vice President of Continuing Education, Training and Workforce Development, Dr. Merrill Irving, Jr., is the administrator. The grant period is July 1, 2014 through June 30, 2015. RM:al 8/8/2014 President’s Recommendation: (if not adopted en bloc): That the Board adopt the following resolution: “Be it resolved that the Board of Trustees of Community College District 535 accept $74,260 from the Illinois Secretary of State for support of English as a Second Language and literacy classes offered by Oakton at no charge throughout the district.”

AGENDA ITEM 8/14-16e 6 of 6

Acceptance of Illinois Secretary of State Workplace Skills Enhancement Grant The Illinois Secretary of State has awarded Oakton Community College a $9,000 Workplace Skills Enhancement grant. Funds will be used to provide employees of Summit Industries, a local manufacturer of diagnostic radiographic equipment, with spoken, written and reading skills in English. This project will serve as a pilot for similar grant-funded projects with other area businesses. Colette Hands, Director of Workforce Development and Corporate Training, will manage the grant. The grant period is July 1, 2014 through June 30, 2015. RM:al 8/8/2014 President’s Recommendation: (if not adopted en bloc): That the Board adopt the following resolution: “Be it resolved that the Board of Trustees of Community College District 535 accept $9,000 from the Illinois Secretary of State to provide spoken, written and reading skills in English to employees of Summit Industries.”


Introduction of Authorization to Name the Science and Health Careers Building At the meeting of the Board of Trustees of Oakton Community College on 24 June 2014, before adjournment and after voting on the regularly scheduled agenda items, Trustee Jody Wadhwa brought before the Board a motion to name the new Science and Health Careers Building in honor of President Margaret B. Lee. While the motion was seconded and approved, the Chairman noted that it would be advisable to entertain a motion that was included on the posted agenda at the next meeting. Upon review of the Board Policy related to naming College facilities, the Board is required to accept the recommendation with its rationale at one meeting and then to take action no sooner than the next regular scheduled Board meeting. In order to comply with established policy, the following resolution is officially introduced on the August agenda and will be included as an action item on the September agenda. President’s Recommendation: That the Board adopt the following resolution: “Be it resolved that in recognition of President Margaret B. Lee’s thirty years of dedicated service to higher education in general and to Oakton Community College in particular, and in anticipation of her retirement on 30 June 2015, that the Board of Trustees expresses its intent to name the Science and Health Careers Building in her honor.”

Documents

The 690th Meeting of The Board of Trustees August 19, 2014 · Trustee Jody Wadhwa was the Ray Hartstein Outstanding Trustee Achievement Award Winner. Nomination awardees Cari Paterno,