th Annual Session | May 4-7, 2013 Invitation to Exhibit · PDF fileDr. Robert J. Brown ... Digital Doc, LLC DMG America Dolphin Imaging & Management Solutions ... Les Idees, LLC Lester

Invitation to

Exhibit

113th Annual Session | May 4-7, 2013

2013 Annual SessionPlanning Committee

Dr. John BuzzattoPresident

Dr. Joseph R. Pfeffer Jr. General Co-Chair

Dr. Christopher A. Roberts General Co-Chair

Dr. Eustaquio A. Araujo Doctors’ Program Co-Chair

Dr. W. Eugene RobertsDoctors’ Program Co-Chair

Dr. Ronald S. GoodOrthodontic Staff Program Co-Chair

Dr. Robert F. Good II Orthodontic Staff Program Co-Chair

Dr. Robert J. Brown Featured Speaker Series Chair

American Association of Orthodontists

113th Annual Session | May 4-7, 2013

Contents

Invitation to Exhibit

1

Annual Session 2Attendance Figures

Previous Annual Session 3-6Exhibitors—2012 Hawaii

Exhibitor Advisory 7Committee 2012-2013

Exhibit Show Hours 8Exhibit Show Open Hours

Exhibit Set Up

Exhibit Tear Down

On-Site Registration Hours

Exhibitor Lounge

Hotel Reservation Policy 9Exhibitor Hotel Services

Hotel Reservation Policy

Shuttle Bus Information

Exhibit Space 10-11and AssignmentSpace Assignment Policy

Relocation of Exhibits

Space Rental Fees

Deposit

Balance of Payment

Rejected Applications

Cancellations

Eligibility for Exhibitors

On-Site Information 12Exhibitor Staffing

Admission of Guests

Solicitations by Non-Exhibitors

Name Badges

Exhibit Hall Admission

Messages and Paging

Exhibitor-Sponsored 13EventsExhibitor-Sponsored HospitalityEvents

Exhibitor-Sponsored Courses, Lectures, Study Groups, Clinics

Exhibit Specifications 14-17General Requirements

Aisle Space/Floorplan

Arrangement of Exhibits

Bonding

Care of Building

Conduct

Conference Rooms

Distribution of Printed Materials

Enclosed/Covered Exhibit Booths

Food and Beverage Samples

Helium Balloons

Island Exhibits

Non-Flammable Materials

Photography and Videotaping

Prize Contests

Product Distribution

Projected Images and Lighting

Security Service

Seminars

Signs

Smoking Policy

Sound Restrictions

Subletting/Sharing Space

Unanticipated Matters

Violations

Insurance & Sales License 18Certificate of Insurance

General Insurance/Liability Information

Sales License for Philadelphia,Pennsylvania

Exhibit Services 19Official Contractor

Exhibitor Service Kit

Electrical Requirements

Equipment and Furnishings

Independent Contractors

Labor

Photography and Videotaping

Shipping/Drayage

Exhibit Hall Map 20-22

Marketing&Advertising 23-24Distribution of Printed Advertising Material

Exhibitor Program Listing

Mailing Lists/Labels

Use of the AAO Logo

AAOF Industry Case Partners

Electronic On-Site Program, On-Site Pocket Guide and ExhibitGuide Advertising

The Bulletin Advertising

American Journal of Orthodonticsand Dentofacial Orthopedics Advertising

Exhibit Contract 25-26

Function Space Request 27

Future AAO Annual Sessions and Educational Offerings

Annual SessionAttendance Figures


113th Annual Session | May 4-7, 2013 2

2004 Attendance Orlando, Florida

Member Doctors 3,485

Member International Doctors 1,116

Non-Member Doctors 136

Student Members 662

Orthodontic Staff 4,912

Other 8,995(spouses, guests, children, exhibitors) _____________________________________

Total Attendance: 19,306

2006 AttendanceLas Vegas, Nevada




Student Members 652




2005 AttendanceSan Francisco, California




Student Members 719




2007 AttendanceSeattle, Washington




Student Members 750



Total Attendance 14,640

2009 Attendance Boston, Massachusetts




Student Members 1,298




2008 AttendanceDenver, Colorado


Member International Doctors 690


Student Members 630



Total Attendance 12,330

2010 Attendance Washington, DC




Student Members 751




2011 Attendance Chicago, Illinois




Student Members 518




2012 Attendance Honolulu, Hawaii

Member DoctorsMember Doctors 2,8882,888

Member International Doctors Member International Doctors 882882

Non-Member DoctorsNon-Member Doctors 147147

Student MembersStudent Members 769769

Orthodontic StaffOrthodontic Staff 3,0353,035

OtherOther 5,7105,710(spouses, guests, children, exhibitors) ____________________________________________________________________


Previous Annual Session Exhibitors—2012 in Hawaii


3dMD

3M Unitek

3Shape

ACIGI Relaxation/Dr. Fugi

Adenta

Alger Equipment Co., Inc.

All Star Orthodontics

Amazing Animation

American Express Open

American Orthodontics

Anatomage

Aqualizer by Jumar Corp.

ARCH-101

ART® by Atlanta Orthodontics

ASO International, Inc.

Astar Orthodontics, Inc.

AURELLE

Azure Ortho

Bank of America PracticeSolutions

Beck Instruments

Benco Dental

Bentson Clark & Copple

Bio-Engineering Co

BIOLASE

BioMaterials Korea, Inc.

BioMers Products, LLC

Bosworth Company

Boyd Industries, Inc.

Burkhart Dental Supply

Cain, Watters & Associates

Carestream Dental/Orthotrac

Centric Orthodontics

Century 2001 Inc.

CIVITAS Architects

ClearCorrect

CliniPix, Inc.

Cloud 9 Ortho

Colgate

Connected LLC

ContacEZ the Ultimate IPR Solution

Creative Dental

Crest Oral-B

DaeSeung Medical Co.

Danville Materials and Engineering

Dany Co., Ltd

Demandforce

Denovo Dental, Inc

Dental Tribune America

Dentaurum

Dentlight Inc.

3

Previous Annual Session Exhibitors—2012 in HawaiiDentronix, Inc.

DENTSPLY GAC International

Dentsply Raintree EssixGlenroe

Designs For Vision, Inc.

DEWIMED MedizintechnikGmbH

Dexta Corporation

Digital Doc, LLC

DMG America

Dolphin Imaging & Management Solutions

DOME, Inc.

Dr. Fresh, Inc.

DynaFlex

Elsevier Inc.

ESM Digital Solutions

flossfish.com

Forestadent USA

FoxFales, Inc.

G&H Wire Company

Gendex Dental Systems

Great Lakes Orthodontics,Ltd.

Green Curve Studio, Inc.

Guangzhou Riton Biotech Co., Ltd.

Handpiece Club

Hangzhou ORJ Medical Instruments & Material Co Ltd

Hangzhou Xingchen 3B Instruments & Material Co.

Head Dental Corporation

Henry Schein Dental

Highland Metals Inc.

HIX

Honeysuckle Creations

HT Co., Ltd.

Hubit Co., Ltd

Hu-Friedy Mfg. Co. Inc.

Hummingbird Associates

IACT

i-CAT Imaging Sciences

ICE Health Systems

Imagination Dental Solutions

impact 360

IMS Specialty Services, Inc.

Ingenuity Marketing, LLC

Inman Orthodontic Laboratories, Inc.

Innovative Material and Devices, Inc

Instrument ManufacturingSpecialists

Instrumentarium/Soredex

Invisalign/OrthoCad

Japanese Orthodontic Society

JCO, Inc.

JES OrthoDental

JoeArchitect, Inc.

Joel Tech

Kaleidoscope

Karwoski Dental

Kidzpace Interactive Inc.

Kilgore International, Inc.

Lancer Orthodontics

LeoneAmerica a division of American Tooth Ind.

Les Idees, LLC

Lester Dine, Inc

Magnum Ortho



Previous Annual Session Exhibitors—2012 in Hawaii


Matlack/Van Every Design,Inc.

McGill & Hill Group

Medidenta

MEM Meimen EngineeringManufacturer

MidAtlantic Ortho

MME Consulting

Modern Orthodontics

Morpheus

Motion View Software

Myofunctional ResearchCompany

MyOrthoRewards

MyProViewer

National Precision Instru-ments Inc.

New England OrthodonticLaboratory

New Horizons Software, Inc.

NEXADENTAL

Oasys Practice. LLC

Objet Inc.

ODP, Inc.

O'Neil & Associates

Opal Orthodontics by Ultradent

OralEnlight™

OraPix Co., Ltd.

OREC

ORJ USA

Ormco

Ortho Arch Co.

Ortho Byte

Ortho Classic

Ortho Club, The

Ortho Cycle Co., Inc.

Ortho Organizers, ClassOne, Masel

Ortho Specialties, Inc.

Ortho Technology

Ortho Tees

Ortho2

OrthoAccel Technologies, Inc

OrthoBanc

Ortho-Direct

Orthodontic Practice US

Orthodontic Products

OrthoEase

OrthoEssentials

OrthoMedia

ORTHOpix

Orthopli Corporation

Orthopreneur Internet Marketing

OrthoPro Software

OrthoSelect

Orthosynetics

OrthoTech Global. Inc.

Orthotown

OSE Co., Inc.

Oswell Group Limited

PANADENT

Panoramic Corporation

Paradise Dental Supplies,Inc.

Passion for Pearls and Jewelry

Patterson Dental Supply, Inc.

Philips—The Makers of Sonicare and Zoom! Whitening

Photomed International

Plak Smacker

5

Previous Annual Session Exhibitors from 2012 in HawaiiPlanmeca, Inc.

Platypus Co.

Plydentco, Inc.

PracticeGenius - Patient Rewards Hub

Progeny “A Midmark Corporation”

ProSites, Inc.

Pyramid Orthodontics

Q-Optics & Quality Aspirators

Quick Ceph Systems, Inc.

Quintessence PublishingCo., Inc.

Reliance Orthodontic Products, Inc.

Renew Digital

RGP Dental, Inc.

RMO, Inc.

Rooster Grin Media

Ross Orthodontic

Royal Dental Manufacturing,Inc.

SciCan, Inc.

Sesame Communications

Shader Productions

Shinwon Dental Co., Ltd.

Shinye Orthodontic ProductsCo., Ltd

Shock Doctor, Inc.

Sirona Dental Systems

Solomon Orthodontic Systems

Solutions by Design/ScreenPlay Technologies

Sorriso Ortho

Specialty Appliances, Inc.

Spectrum Lasers, Inc

SPEED System Orthodontics

Springstone Patient Financing

Steri Source Inc.

Summit Orthodontic Services, Inc.

Sunstar Americas, Inc.

Superscrew-Superspring Co.

SureSmile

SurgiTel/General ScientificCorporation

TeleDenta GmbH

TeleVox Software, Inc.

tops Software

Total Gard Corp

TP Orthodontics, Inc.

Treloar & Heisel, Inc.

Tru-Tain Orthodontics

Ultimate Creations Inc.

Universal Orthodontic Lab

US Orthodontic Products

Vatech

Vision Trust Communications

Water Pik Inc.

Wehmer Corporation

Wells Fargo Practice Finance

Westar Medical Products

WildSmiles Braces

World Bio Tech Co., Ltd.

Yasunaga Computer Systems Co., Inc.

Yodle

Ziegler Practice Transitions, Ltd

Zuelke & Associates, Inc.



Exhibitor AdvisoryCommittee2012 - 2013


100 - 1,000 sq.ft

Mr. Davin BickfordVP Marketing & Practice Development

WildSmiles Bracesphone 402.677.3311

fax 402.334.5620

[email protected]

Term expires: June 2014

1,000 - 2,000 sq.ft

Ms. Kim BarkerOrtho2phone 800.678.4644 opt. 2

515.233.1026 ext. 301

fax 515.233.1454

[email protected]


Ms. Annette BertrandManager, Trade Shows & Events

DEXIS, Gendex-Imaging Sciencesphone 303.674.0726

fax 303.674.5664

[email protected]


2,000+ sq.ft

Ms. Kimberly DamrowEvent Manager

American Orthodontics1714 Cambridge Avenue

Sheboygan, WI 53082

phone 800.558.7687 ext. 193

fax 920.457.1485


Ms. Tanya McManusSr. Manager, Marketing Communications

Ortho Organizers, Masel1822 Aston Avenue

Carlsbad, CA 92008

phone 760.448.8715

fax 760.448.8612

[email protected]


Freeman Decorat ing CompanyMr. Rob VenusGeneral Manager

4493 Florence Street

Denver, CO 80238

phone 303.320.5121

fax 303.307.0529

[email protected]

AAO Trustee RepresentativeDr. John BuzzattoPresident

AAO StaffMr. Chris Vranas, CAEExecutive Director

American Association of Orthodontists401 North Lindbergh Blvd.

St. Louis, MO 63141-7816

phone 314.993.1700800.424.2841

fax 314.997.1745

[email protected]

Ms. D.J. Haman, CMPSenior Meetings and Exhibits Manager

American Association of Orthodontists401 North Lindbergh Blvd.

St. Louis, MO 63141-7816

phone 314.993.1700800.424.2841

fax 314.692.8178

[email protected]

7

• Advise the AAO on current and proposed exhibit guidelines

• Provide the AAO with input on ways to improve the Exhibit Hall, both from the exhibitor’s view and the attendee’s view

• Provide a forum for discussion of issues of mutual concern. The EAC meets twice annually with the AAO Executive Director and theAAO Senior Meetings and Exhibits Manager.

Exhibitors are encouraged to contact committee members to share their comments or suggestions.

The AAO Exhibitor Advisory Committee (EAC) provides a communication link between the AAO and its exhibitors. Each committee member represents exhibits of similar size requirements. The function of the EAC is as follows:

Exhibitor Show Hours

Exhibit Show HoursSaturday, May 4 9:30am - 5:00pm

Sunday, May 5 9:30am - 5:00pm

Monday, May 6 9:30am - 5:00pm

Tuesday, May 7 9:30am - 2:30pm

Doctors’ dedicated exhibit hoursMay 5 - May 8 11:00am - 1:00pm

Orthodontic Staff dedicated exhibit hoursMay 4 - May 7 11:00am - 1:00pm

The AAO reserves the right to modify the official exhibit hoursbased on the final program of the Annual Session.

Exhibit Set UpThursday, May 2 8:00am - 5:00pm

Friday, May 3 8:00am - 5:00pm

Saturday, May 4 8:00am - 9:00am

All exhibits must be completely set up by 9:00am on Saturday,May 4, 2013.

Children under the age of 16 are not permitted in the ExhibitHall during set up and tear down.

Exhibit Tear DownTuesday, May 7 2:30pm - 10:00pm

Wednesday, May 8 8:00am - 10:00pm

Exhibitors may NOT tear down prior to 2:30pm on Tuesday,May 7, in accordance to the rules and policies stated in the Invitation to Exhibit.

On-Site Registration HoursThursday, May 2 11:00am - 6:00pm

Friday, May 3 7:30am - 6:00pm

Saturday, May 4 7:30am - 5:00pm

Sunday, May 5 7:30am - 5:00pm

Monday, May 6 7:30am - 5:00pm

Tuesday, May 7 7:30am - 1:00pm

Exhibitor LoungeExhibitor Lounge will be located in the Exhibit Hall.

Exhibitors may NOT bring attendees into the lounge or use thelounge for meetings. The lounge is strictly for registered AAO ex-hibitors.



Hotel Reservation Policy


Exhibitor Hotel ServicesThe following policy was developed to assist AAO Annual Ses-sion exhibitors in securing appropriate hotel accommodations.

All exhibiting companies at the American Association of Orthodontists’ Annual Session are expected to use the AAO official housing company to secure room reservations for allemployees registered for the Annual Session.

Accommodations for the Annual Session can be securedthrough OnPeak (AAO Hotel Services) after exhibit contract anddeposit have been received.

If your company requires a block of 10 or more rooms, please send arrival/departure dates and hotel preference toOnPeak via e-mail to Gwendolyn Gailliard, Event manager,[email protected].

Hotel Reservation PolicyExhibitors are allowed to hold a block of rooms equal to the actual pick up for the previous year plus a maximum increaseof 10%, unless they have increased their amount of exhibitspace.

Shuttle Bus InformationThere will be shuttle buses for the AAO’s 2013 Annual Sessionbetween AAO-designated hotels and the convention center.

9

Exhibit Space and Assignment

Space Assignment PolicyInitial space assignments are made in January 2013 for all applications received with deposits by December 7, 2012.After the initial assignment of space, exhibitors are acceptedand space is assigned on a first-come, first-served basiswithin the other overall policies contained in the Invitation to Exhibit.

The assignment of space is determined by these general criteria:

• Amount of square feet purchased

• The number of previous meetings attended

• The date of receipt of the completed contract and deposit

• The nature of the company

• The products to be displayed

The AAO reserves the right to limit the amount of square feetpurchased by any single exhibitor in order to preserve the diversity of the Exhibit Hall. The AAO also has the right to limitthe number of exhibitors of similar products or services.

The AAO reserves the right to assign exhibitors within the Exhibit Hall according to the type of products or services exhib-ited. Other factors involved in the space assignment are theconfiguration of the Exhibit Hall and the theme of the AnnualSession.

The AAO provides exhibits and displays outside of the ExhibitHall for AAO-endorsed companies, not-for-profit organizations,and AAO services.

Relocation of ExhibitsThe AAO may alter the location of any exhibit at any time, if inthe best interest of the exhibition. The AAO also has the rightto prohibit or remove any exhibit, or part of any exhibit, that violates policy, local ordinance, or is judged inappropriate bythe AAO.

Exhibitors requesting additional available space on-site will beallowed to move upon approval by the AAO Senior Meetingsand Exhibits Manager. The AAO Senior Meetings and ExhibitManager reserves the right to deny additional space requestsshould the request cause undue hardship to the exhibition.

Space Rental FeesThe AAO space rental fees are based on the total square feetutilized. Space in the Exhibit Hall is rented on a square footbasis, with minimum rental being 100 square feet in a 10’x10’configuration. When appropriate, the exhibit areas are providedwith an 8’-high backdrape and a 3’-high side rail. The AAO re-serves the right to determine island configuration availability.

Space Rental Fees 100 - 500 sq. ft. $ 28.00/sq. ft.

600 - 1,400 sq. ft. $ 27.00/sq. ft.

1,500 - 2,400 sq. ft. $ 26.00/sq. ft.

2,500 - 3,400 sq. ft. $ 25.00/sq. ft.

3,500+ sq. ft. $ 24.00/sq. ft.



Exhibit Space and AssignmentInvitation to Exhibit

DepositA fifty percent (50%) deposit must be submitted with the com-pleted application form. Applications WILL NOT be accepted orprocessed without the deposit.

Balance of PaymentPayment in full must be received in the AAO Central Office nolater than March 1, 2013.

The AAO reserves the right to cancel any unpaid space afterMarch 1, 2013, and resell the space without any liability or refund of deposit.

Rejected Applications In the event an exhibit application is not accepted by the AAO,the deposit for the exhibit space will be refunded to the applicant.

Cancellations Exhibitors must notify the AAO Meetings Department in writingprior to March 1, 2013, to qualify for a refund of any deposit forcanceled exhibit space. The date the exhibitor’s written noticeof cancellation is received in the AAO Meetings Departmentwill be the official cancellation date.

No refunds will be made for cancellations received afterMarch 1, 2013.

All cancellations will be assessed a minimum processing fee of$150.

Eligibility for ExhibitorsThe AAO will consider all exhibit contracts based on the follow-ing criteria in the order they are listed:

1. Manufacturers, suppliers and distributors of orthodonticproducts and services.

2. Manufacturers, suppliers and distributors of products andservices that benefit orthodontics.

3. Manufacturers, suppliers and distributors of products andservices that are considered by the AAO to be of general interest to Annual Session attendees.

4. Providers of professional, financial, consulting and miscel-laneous services that are considered by the AAO to be ofgeneral interest to Annual Session attendees.

5. Existing AAO policies and procedures.

11

On-Site Information

Exhibitor StaffingIt is the policy of the AAO that all exhibits be staffed through -out the official open hours of the Exhibit Hall. Exhibitors are required to open and close their exhibits according to the official exhibit hours.

Each exhibiting company may register three (3) representativesat no cost per each 100 square feet purchased. Exhibitorsmay register additional representatives at the cost of $50.00per person for pre-registration.

Admission of GuestsAdmission of exhibitor guests is strictly prohibited. Badges willnot be issued to representatives of non-exhibiting companies.

Exhibitors may not register orthodontists, dentists or other individuals as exhibitors unless they are employed by or officially represent the company and will staff the exhibit.

An exhibiting company who registers a representative from another company, or an orthodontist, dentist or other individualthat is not an employee or official representative of the exhibit-ing company, will be assessed a $1,400 fee per non-authorizedregistrant. This fee represents the on-site registration fee fornon-members, and it must be paid prior to the end of the showon May 7, 2013.

Solicitations by Non-ExhibitorsOnly registered AAO exhibitors are allowed in the Exhibit Hall orother programs related to the AAO Annual Session. Violators ofthis policy will be promptly dismissed from the Annual Sessionand will not be eligible to participate in future AAO exhibits.

Name BadgesExhibitors may register for name badges March 1, 2013 onlinethrough the AAO Web site at www.AAOinfo.org. Access the information by clicking on the “Exhibits” link for instructions.Exhibit name badges will be printed on-site. Once on-site inPhiladelphia, PA, exhibitors can visit the exhibitor registrationcounter to purchase additional name badges or to make namebadge changes or corrections. The exhibitor registration counteris located in the Grand Hall at the Pennsylvania ConventionCenter.

Security personnel will be located at all entrances to the ExhibitHall to ensure that only properly registered persons enter. Any transfer or unauthorized use of the official name badge isprohibited. Name badges may not be altered in any way.

Stickers, ribbons and/or emblems, designed for the purposeof being affixed to the official Annual Session identificationbadge are strictly prohibited.

Exhibit Hall AdmissionExhibitors are allowed to enter the Exhibit Hall 2 hours beforethe opening and are allowed to stay one hour after the closingof the Exhibit Hall.

Messages and PagingMessages may be left at the AAO message center located inthe Cyber Café. Messages will not be delivered.

Paging will only be allowed for documented emergencies. Exhibitors are encouraged to make arrangements through theExhibitor Service Kit should they require telephone service intheir exhibit. The Exhibitor Service Kit will be available onlineto exhibitors in February 2013.



Exhibitor-Sponsored Events


Exhibitor-Sponsored Hospitality EventsFriday, May 3 and Sunday, May 5, 2013 are the evenings thathave been set aside for exhibitor-sponsored hospitality events.Events must not start before 7:00pm.

Exhibitor-Sponsored Courses, Lectures, Study Groups, ClinicsExhibitors and other persons are required to complete theFunction Space Request form in the back of this book to con-duct a course, lecture, study group, clinic or other such event.Once the event is approved, appropriate available space willbe assigned to the group, and the group will work directly withthe venue assigned.

Exhibitors in violation of this policy may be penalized in anymanner deemed appropriate by the AAO, including having contracted space canceled without refund and removal fromthe Exhibit Hall without refund of space rental fees.

The American Association of Orthodontists will allow the presentation of meetings, programs, events, and courses byindividuals, organizations or business entities in conjunctionwith the Annual Session if they comply with the criteria listedbelow.

1. Permission must be requested by the host from the AAO nolater than six months prior to the Annual Session to whichthe event relates, which shall include a description of theevent, location, proposed promotional materials and antici-pated audience size and makeup. All requests must be approved in writing by the AAO, and the AAO reserves theright to approve or disapprove any presentation or event inits sole and absolute discretion.

2. Orthodontic manufacturers and dental supply companiesrequesting permission must be exhibiting at the AnnualSession or conference related to the request.

3. Events must be held within forty-eight (48) hours prior tothe Annual Session scientific sessions or following the con-clusion of the Annual Session exhibition, with the exceptionof events sponsored and planned by entities related to theAAO, and then only with the prior approval of the Board ofTrustees, in its sole and absolute discretion.

4. All event participants must be registered for the AnnualSession to which the event relates.

5. Event organizers must utilize the AAO to secure officialhousing and meeting space. Events must be held in officialAAO Annual Session facilities.

6. Approved event sponsors will not be allowed to use theAAO logo, Annual Session logo or refer in any way as beingpart of the Annual Session, unless previously authorizedunder an existing written agreement with the AAO.

7. Upon written approval, exhibitors may arrange for AnnualSession attendees to visit/tour the exhibitor’s facility. Visits/tours may only take place during the date(s) designated by that year’s planning committee for Exhibitor-Sponsored Hospitality Events.

Any individual representing an organization or business entityfound in violation of this policy may be subject to sanctions, as determined by the AAO Board of Trustees in its sole and absolute discretion, including, but not limited to, prohibition ofexhibition or making presentations (scientific or otherwise) atany AAO Annual Session conference or meeting.

13

Exhibit Specifications

General RequirementsAll exhibiting companies must adhere to the following require-ments for displaying or promoting products and services atAAO sponsored meetings:

1. All claims regarding products and services should be truth-ful and accurate and may cite, in footnotes, referencesfrom dental and other scientific literature provided the ref-erence is truthful and is a fair and accurate representationof the body of literature supporting the claim(s) made.

2. All products and services should be relevant, effective anduseful in, the practice of orthodontics and/or the dentalprofession unless given prior approval by the AAO.

3. Comparative advertising claims for competing products andservices must be substantiated adequately. Unwarranteddisparagements or unfair comparisons of a competitor’sproducts or services will not be allowed.

4. Guarantees may be used in product/service promotion provided the statements that are “guaranteed” are truthfuland can be substantiated. However, no guarantee shouldbe used without disclosing its conditions and limitations.

5. Products and services and claims regarding such producersand services, may not be in conflict with or appear to violate AAO policy, the AAO Principles of Ethics and Code ofProfessional Conduct or its Bylaws.

6. The AAO may, in its sole and absolute discretion, prohibitany exhibitor from promoting any product or service thatconflicts with this policy or is the subject of any governmen-tal restriction or action.

7. Complete scientific and technical data, whether publishedor unpublished, concerning product safety, operation andusefulness may be required by the AAO. This data must beacceptable to the AAO, in its sole discretion.

Aisle Space/FloorplanTen-foot aisles have been predetermined in the floorplan included in this book. The AAO will submit the final reconfiguredfloorplan to the Philadelphia, PA Fire Marshal for approval.

The AAO reserves the right to reconfigure the floorplan as necessary according to final space assignment, facility restrictions and fire codes.

Arrangement of ExhibitsExhibitors must arrange their displays so as not to obstructthe general view of other exhibits. All displays or solid con-struction in excess of 3’ high must be a minimum of 3’ behindthe front line of the exhibit. Maximum exhibit height 8’.

BondingThe American Association of Orthodontists reserves the rightto require exhibiting companies to be bonded through an approved bonding company, in an amount determined by theAAO to be satisfactory, in its sole discretion.

Care of BuildingAny damage to the building by the exhibitor or the exhibitor’sagent will be charged to the exhibitor. Walls, woodwork and flooring must not be defaced or altered in any manner whatsoever. Tacking, taping or nailing of signs, banners, etc.,to any permanent wall, post, woodwork, or floor is prohibited.No nails may be attached in any way to the building.

ConductExhibitors and their agents are expected to act at all times in aprofessional manner. Any disruptions or unacceptable conductmay result in ejection from the Exhibit Hall with no refund ofspace rental fees.





Conference RoomsConference rooms are available in the exhibit hall for$2,800/each. Please indicate on the exhibit contract if youwould like to reserve one..

Distribution of Printed MaterialDistribution of material printed by exhibitors or its agents islimited to the area rented by the exhibitor in the Exhibit Hall.Material may not be distributed in any other area inside or out-side the convention center or within the AAO’s contracted hotels.

Enclosed/Covered Exhibit BoothsThe National Fire Protection Association has revised guidelinesfor the display of covered exhibit space. Exhibits that are cov-ered must meet the following minimum life safety requirements:

1. Enclosed or covered areas must be protected by an audiblesmoke detector. This includes storage closets built into theexhibit.

2. Each enclosed or covered area must display a charged fireextinguisher with a minimum rating of 2A, 20BC.

3. There should be no less than two exits from each occupiedcovered area.

4. A fire prevention attendant shall be provided by the exhibitorand will be on duty at all times the exhibit is unoccupied.

Food and Beverage SamplesDistribution of food or beverage samples may be permitted inthe Exhibit Hall with prior authorization by the AAO. Requestsmust be received in writing by February 22, 2013.

Helium BalloonsHelium balloons or other lighter-than-air items are strictly prohibited in the Exhibit Hall.

Island ExhibitsAn island exhibit is a display detached from other displays withaisles on all sides. The height restriction is 20' which includesground supported structures. Exhibits may extend to theperimeter of the assigned space. Two-story displays are notpermitted.

Non-Flammable MaterialsAll materials used in the exhibit must be nonflammable in conformance with Philadelphia, PA Fire Codes. No combustibledecorations such as crepe paper, tissue paper, cardboard, orcorrugated paper can be used at any time. All packing contain-ers, excelsior and wrapping paper are to be removed from the floor and cannot be stored in the exhibit area. All cloth decorations must stand a flameproof test as prescribed by thePhiladelphia, PA Fire Department. Material not conforming tofire codes will be removed at the exhibitor’s expense.

15


Photography and VideotapingVideotaping is strictly prohibited. The AAO does not allow pho-tographs to be taken in the Exhibit Hall except by the officialAAO photographer. Anyone violating this policy, will be ejectedfrom the Exhibit Hall.

Prize ContestsPrize contests, giveaway contests, games of chance, rafflesand drawings are permitted with approval by the AAO in orderto generate traffic to your exhibit.

Requests for any type of traffic generator must be submitted inwriting via fax to the attention of the AAO Senior Meetings andExhibits Manager at 314.692.8178 by April 1, 2013.

Product DistributionThe following guidelines should be used in taking orders anddistributing products:

1. Order taking may occur any time the Exhibit Hall is officiallyopen.

2. Attendees may take delivery of their order in the ExhibitHall at any time the Exhibit Hall is open.

All convention center and headquarters hotel(s) function spaceis prohibited for the distribution of product orders.

Projected Images and LightingProjected images and lighting must be contained within the exhibitor’s contracted space.

Security ServiceThe AAO will furnish 24-hour general security for the ExhibitHall during the show. The AAO, Freeman Decorating Company(FDC) and the Pennsylvania Convention Center will not be responsible for any theft or damage to persons or property related to the exhibitors, and do not guarantee the safety ofany exhibitor or its products. The exhibitor is urged to takemaximum precautions in securing their own exhibit area prior,during and after the show.

Seminars Seminars and demonstrations held by any company must beconfigured within the contracted exhibit space and cannot over-flow into the public aisles. Monitors or demonstrations of anykind must not be placed on the perimeter of the exhibit spaceencouraging congestion in the aisles or exhibitors will beasked to reconfigure their exhibit.

SignsNo signs or banners may be placed outside of the Exhibit Hallor outside of the assigned exhibit space except as previouslyauthorized by the AAO. Two-sided signs are allowed in islandconfigurations only.

Illuminated signs must be contained in and be a part of thetotal display and are to be professional in appearance. Lightingtruss may be hung with prior AAO written authorization. Lightingtruss must be hung inside the assigned exhibit space and can not extend over the aisle. Strobe or flashing signs are notpermitted.

Non-illuminated signs are permitted on extensions if they areno less than 12’ from the bottom of the sign to the floor topermit vehicular traffic.

The AAO will provide signage to identify aisles and Exhibitor Locator Boards to assist the attendees.

Hanging Signs Hanging signs will be permitted for island booths only. Requests for hanging signs must be submitted in writing to the AAO’s Senior Meetings/Exhibit Manager by February 1, 2013.

Hanging signs may not exceed 50% of the assigned space.The top of the hanging sign must not exceed 20’.

If a company has requested and been assigned mulitple island displays, the sign can not exceed 50% of each island display.





Smoking PolicyThe AAO has a no smoking policy for all AAO events. This includes the Exhibit Hall (including set up and tear down time),all seminars and lectures, all food and beverage functions andall areas of the convention center.

Sound RestrictionsSound amplification must be kept at a level that does not dis-turb other exhibiting companies or attendees. Audiovisual ispermitted provided that screens and monitors are placed as tonot cause congestion in the aisles and the sound is not exces-sive. The AAO reserves the right to determine at what pointthe sound level constitutes interference with others.

Live performance of music by an exhibitor is not permitted inthe Exhibit Hall. Exhibitors must obtain their own licensingagreements with the American Society of Composers, Authorsand Publishers (ASCAP) and Broadcast Music, Inc. (BMI)should the exhibitor choose to play music licensed by thosetwo organizations.

Subletting/Sharing SpaceExhibitors cannot sublet, assign or share any portion of the assigned exhibit space to any other person or company. Exhibitors cannot display any product or service in the assignedexhibit space other than the product or service normally distributed in the regular course of business. Violations can result in immediate closure and removal of the exhibit from the Exhibit Hall without refund of space rental fees.

Unanticipated MattersIf any action or event occurs in relation to any exhibitor, eitherbefore, during or after the Annual Session, that is not set forthby this Invitation to Exhibit or related materials, and whichjeopardizes or otherwise interferes with the Annual Session,as determined by the AAO in its discretion, the AAO may address such action or event and the exhibitors involved in themanner deemed appropriate by the AAO.

ViolationsAction may be taken by the AAO against exhibitors who violateany of the rules or policies of the Invitation to Exhibit. The ac-tion taken will be determined based on the AAO’s policies andprocedures and the particular circumstance of the violation.The action may, in the AAO’s sole discretion, entail immediateclosure and removal of the exhibitor from the Exhibit Hall without refund of space rental fees or penalty to the AAO. The exhibitor may also be prohibited from participating in future AAO exhibits.

17

Insurance and Sales License

Certificate of InsuranceAll exhibitors must provide proof of insurance by December 7,2012, in order to be allowed in the Exhibit Hall. Should a Cer-tificate of Insurance not be received by December 7, 2012, theexhibit space may be canceled without refund of monies. TheAAO requires the following coverage, with respect to insurance:

1. Comprehensive General Liability insurance, including con-tractual liability with limits of at least $1,000,000 per oc-currence and $2,000,000 aggregate for bodily injuryand/or property damage arising from the premises/opera-tions and/or products and completed operations. Also, pro-viding coverage at the same limits for personal andadvertising injury.

2. Worker’s Compensation to full compliance of federal andstate laws covering all of the exhibitor’s employees for anywork done on the exhibitor’s behalf with limits for employer’sliability of at least $500,000 for bodily injury to each employee by accident, $500,000 for bodily injury to eachemployee by disease, $500,000 policy limit for bodily injury by disease.

Certificates of insurance are to name the AAO as additional insured and are to include the name and address of the ex-hibit facility, which is:

Pennsylvania Convention Center1101 Arch Street Philadelphia, PA 19107(215) 418-4700

General Insurance/Liability InformationEach party involved in the Annual Session is responsible forany claims arising out of its own negligence and intentionalacts, and those of its employees or agents.

Each party agrees to be responsible for its own propertythrough insurance.

It is understood that the AAO, the Pennsylvania ConventionCenter, Freeman Decorating Company (FDC), and their agentswill have no liability of any kind for injury to any person or forany loss or damage to property of exhibitors prior, during orafter the Annual Session.

The AAO will not be liable for damages caused by failure toprovide, or delays in providing, exhibit areas due to natural disasters, strikes, riots, or any other circumstance beyond thecontrol of the AAO, or for any negligent or intentional acts ofany exhibitor or any third party.

By signing the exhibit contract, you agree to indemnify, save,defend and hold the AAO harmless from any and all damages,liabilities, actions and demands, including reasonable attor-ney’s fees arising out of, or related to, your negligent and/orintentional actions in exhibiting at the Annual Session, and anybreach of these rules and policies.

Sales License for Philadelphia, PennsylvaniaPhiladelphia, PA requires tax to be collected on products andservices sold on site at the Pennsylvania Convention Center.Tax forms will be included in the Exhibitor Service Kit, whichwill be available online in February 2013.



Exhibit Services


Official ContractorThe Official Contractor listed below and those contractorslisted in the Exhibitor Service Kit have been selected as official exhibitor service contractors for the Annual Session.These contractors act in their own behalf and are not agents,employees or representatives of the AAO. All contractors willbill the exhibitor directly for their services. The AAO does notassume any liability or responsibility for any act performed oromitted by the official contractors.

Freeman Exhibitor Services909 Newark TurnpikeKearny, NJ 07032Phone: 201.299.7575 Fax: 469.621-5618Email:[email protected]

Exhibitor Service KitAn official Exhibitor Service Kit will be available online to allconfirmed exhibitors in February 2013. The Exhibitor ServiceKit will contain information and order forms for the followingservices:

Carpeting The floor of the Pennsylvania Convention Center is con-crete. The AAO will carpet the aisles and special areas ofthe Exhibit Hall. It is mandatory that exhibitors carpet theirown exhibit areas, flush to the aisle carpet, no later than3:00pm on Friday, May 3, 2013. Should an exhibitor notpre-order carpet from FDC or install their own carpet by3:00pm on Friday, May 3, carpet will be installed by FDCon-site at 4:00pm on Friday, May 3 and the costs thereofwill be included in the exhibitor’s bill at the on-site installa-tion rate. This includes any necessary fill-in carpet per AAOpolicy. Carpet must be fully installed prior to exhibit set up.

Cleaning Services The AAO will vacuum the Exhibit Hall aisles once eachevening during the closed hours. This service does not in-clude any portion of the exhibits. Exhibitors are responsiblefor the cleanliness of their own exhibit area. Cleaning infor-mation will be included in the Exhibitor Service Kit.

Delivery of Freight Materials All freight and display materials must be delivered throughthe loading dock of the Pennsylvania Convention Centerand are subject to material handling fees. This includeshand-carried items, boxed or crated equipment of any kind.

Electrical Requirements Electrical wiring and equipment installation must comply withapplicable Philadelphia, PA ordinances. All electrical require-ments must be ordered through Freeman Decorating.

Equipment and Furnishings Exhibit furnishings will consist of a background drape 8’ highand side rail drape 3’ high as appropriate. A 7” x 44” identifi-cation sign with the exhibitor’s company name will be supplied.

Freeman Decorating Company will be responsible for providingall additional equipment, furnishings and labor required by the exhibitor.

Independent Contractors The AAO prohibits the use of independent contractors. How-ever, the AAO will allow an exhibitor the opportunity to hire anindividual to supervise the set up and tear down of the ex-hibitor’s display. The individual’s name must be submitted inwriting to the AAO for approval prior to February 1, 2013, andsuch supervisor shall have agreed to abide by all of these rules.

Labor All labor must be obtained from the official decorator, FreemanDecorating Company, at the prevailing rates. Straight time willbe charged between the hours of 8:00am and 4:30pm Mon-day through Friday, except for holidays, when applicable rateswill be assessed. Overtime will be charged at all other times.

No alcoholic beverages may be consumed in the Exhibit Hallduring set up or tear down. Violators will be ejected immedi-ately from the Exhibit Hall.

Photography and Videography Order forms for the official AAO photographer will be includedin the Exhibitor Service Kit.

Shipping/Drayage Complete shipping and drayage instructions for exhibitors willbe included in the Exhibitor Service Kit.

19

Exhibit Hall MapPennsylvania Convention Center

exhibit hall mini view

20

Pennsylvania Convention Center Exhibit Hall Map


21

Exhibit Hall MapPennsylvania Convention Center


22

Marketing and Advertising


Distribution of Printed Advertising MaterialFliers or printed material delivered to hotel rooms must be approved by the AAO prior to March 1, 2013.

Exhibitor Program ListingThe Exhibit Guide includes two listings of the exhibitors. Onelist is alphabetical and includes the exhibitor’s assigned space,address, telephone and fax number, and a description. Thesecond list is by product or service. The Exhibit Contract anddescription must be received by the AAO no later than January4, 2013, to be included in the Exhibit Guide. The AAO reservesthe right to edit descriptions.

Please note that any changes or additions to previously sub-mitted applications must be received by the AAO no later thanJanuary 4, 2013, for inclusion in the Exhibit Guide.

The Exhibit Guide will be delivered to exhibitors on Saturdaymorning, May 4, 2013. One program per 100 square feet willbe distributed.

Exhibitor Locator Boards will be strategically placed throughoutthe Exhibit Hall to assist attendees in locating the exhibitingcompanies.

Mailing Lists/LabelsAAO general membership lists and labels, as well as the Annual Session attendee pre-registration lists and labels, areavailable to official AAO exhibitors for a fee. These lists willalso be available for a fee in electronic format.

Please contact Terri Schrenk for specific requests at314.993.1700, ext. 538 or by FAX at 314.997.1745 or by e-mail at [email protected].

Use of the AAO LogoThe AAO reserves the right to prohibit the use of the AAO logoand the Annual Session logo in any advertising, promotionalpiece and incentive items. Requests for use of the Annual Session logo must be reviewed and approved in advance bythe AAO Central Office no later than March 1, 2013.

AAOF Industry Case PartnersAAOF Industry Case Partners/Exhibitors that have contributedto the American Association of Orthodontists Foundation(AAOF) will receive a plaque for display in their exhibit andAAOF stickers on their name badges. Contributors will be designated in the Exhibit Guide exhibitor listing and also notedin the Electronic On-Site Program.

23

Marketing and Advertising

Electronic Preview Program AdvertisingThe AAO Annual Session Doctors’ and Orthodontic Staff Elec-tronic Preview Program includes Special Events information aswell as lecture titles and registration materials for the AnnualSession. It also provide an overview of the conference program.It is available on the AAO website, AAOinfo.org beginning in October.

Electronic On-Site Program AdvertisingThe year, the On-Site Program will be in electronic form onlyand is available online at AAOinfo.org. This Electronic On-SiteProgram will contain general information, complete lecture decriptions and special events details of the entire meeting.

On-Site Pocket Guide AdvertisingThe On-Site Pocket Guide contains a list of all of the Doctors’Lectures and a list of all of the Orthodontic Staff Lectures of-fered at the 2013 Annual Session. It includes Speaker namesand times for each lecture. This Pocket Guide will be distrib-uted to all attendees of the Annual Session in their tote bagsupon checkin in Philadelphia.

Exhibit Guide AdvertisingThe Exhibit Guide will be distributed to all attendees of the Annual Session. The Exhibit Guide will contain a complete exhibitor listing for the the Annual Session, and includes an Exhibit Hall floorplan.

For advertising information, please contact Jim Nagle at 203-801-0055 or e-mail to [email protected].

The Bulletin AdvertisingThe AAO’s magazine, The Bulletin, reaches members beforeand after the Annual Session. Pre-Annual Session editionsallow advertisers to promote not only their products and services but also their exhibit space location as well. For moreinformation, please contact Jim Nagle at 203-801-0055 or e-mail to [email protected].

American Journal of Orthodontics and DentofacialOrthopedics AdvertisingThe AJO-DO is the official journal of the AAO. The publicationincludes articles about diagnostic and clinical advances in orthodontics. With over 16,000 subscribers worldwide, theAJO-DO is an invaluable tool to reach the orthodontic commu-nity. For advertising rate information, please contact Jim Nagleat 203-801-0055, e-mail [email protected].

The AJO-DO produces special issues in February and April highlighting the Annual Session activities. Exhibitors that ad-vertise in the April issue will receive a laminated copy of theiradvertisement to display in their exhibit space.



Exhibit Contract


25

Certificate of Insurance due December 7, 2012Exhibit Space will be assigned in January 2013Payment in full must be received by March 1, 2013

Place and TimePennsylvania Convention CenterExhibit Dates May 4-7, 2012

Please type or use a ballpoint pen when filling out application.

Conference Room Rental Fees Limit of 2 rooms per company.10’x10’ Conference room$2,800/each

Exhibit Rental Fees100 - 500 sq. ft. 600 - 1,400 sq. ft. 1,500 - 2,400 sq. ft. 2,500 - 3,400 sq. ft. 3,500 + sq. ft.$28.00/sq.ft. $27.00/sq. ft. $26.00/sq. ft. $25.00/sq. ft. $24.00/sq. ft.

Company name _________________________________________________ State of incorporation _____________________

If company has exhibited with the AAO under a different name, please list name ___________________________________

Exhibit FeesThe undersigned hereby contracts for space in the Exhibit Hall at the Annual Session meeting.A minimum payment of fifty percent (50%) of the total cost must be enclosed for space to be assigned.

Total amount of exhibit area requested __________________ sq. ft. Conference Room/s __________________

A check in the amount of $ _____________________ is enclosed.

Please charge $ _____________________ to my credit card: Mastercard Visa American Express(no other credit cards accepted)

Credit card number ____________________________________________ Exp. date________________ V Code__________

Name on card (please print) ___________________________________________________________________________________

Signature of cardholder_______________________________________________________________________________________(Signature required to process credit card payments.)

Exhibit Location Preference You will be contacted in order based on the criteria listed on page 11.List up to two exhibitors you do not want in close proximity (separated by 2 aisles).

1. ____________________________________________________ 2. _________________________________________________

List up to two exhibitors you want in close proximity.

1. ____________________________________________________ 2. _________________________________________________

Every effort will be made to accommodate your request.

Return ToAmerican Association of Orthodontists401 North Lindbergh Blvd.St. Louis MO 63141-7816Attn: AAO Senior Meetings/Exhibit Manager

Fax: 314.692.8178

Exhibit Contract continued

26

Each exhibiting company submitting prior to January 4, 2013, is entitled to a listing in the Exhibit Guide. If no information is supplied, only the company name and exhibit location will be published.

Please type or use a ballpoint pen when filling out application.

Alphabetical Listing (List name exactly how it should appear in the Exhibit Guide.)Company name______________________________________________________________________________________________________

Contact person (For AAO use only.) _______________________________________________________________________________________

Title_________________________________________________________________________________________________________________

President/CEO_______________________________________________________________________________________________________

Address_____________________________________________________________________________________________________________

City _____________________________________________________ State/province ___________________________________________

Country__________________________________________________ Zip/postal code __________________________________________

Phone____________________________ Toll Free Phone ________________________________ FAX ___________________________

E-mail address ___________________________________________ Web address_____________________________________________

E-mail address for AAO correspondence (not publicized in print materials)_________________________________________________

Narrative DescriptionEach exhibitor should submit a 20-word description of the company’s products or services (Exhibitors who purchase more than1,000 sq. ft. may submit 40 words). This is an informal listing; do not use superlatives. Use ® for registered product names. Use TM

for all trademarks. Please proofread carefully. The AAO reserves the right to edit text to conform to format and length requirements.

Example:“Develops, markets and supports ‘Planner X’ – a computer-aided diagnostic and treatment planning software for orthodontics.”

____________________________________________________________________________________________________________________

____________________________________________________________________________________________________________________

____________________________________________________________________________________________________________________

Category ListingFor the list below, check up to three categories which best describe the products and services you will be exhibiting.

(If more than three are checked, the first three in numeric order will be used in the Exhibit Guide.)

1. Computers 5. Office Equipment 8. X-rays

2. Office Design 6. Practice Management 9. Lab

3. Orthodontic Supplies 7. Products, Promotional and 10. Miscellaneous – describe 4. Photographic Equipment Novelties for Doctors and Patients (3-word maximum)

We Agree 1. To abide by all conditions, rules and regulations for exhibitors as set forth in the Invitation to Exhibit and any related material, including all new policies set forth for the 2013 Annual Session.

2. That certificates of insurance are due by December 7, 2012.

3. That payment in full is due by March 1, 2013, or space will be forfeited.

4. The person signing this contract has the authority to sign for this company.

5. That there are no third-party beneficiaries in fact or intended under this Agreement.

Authorized Signature _________________________________________________________ Date _________________________________(Applications received without an authorized signature or deposit will not be processed.)

AAO Use Only Date Received _______________ Approved _______________ Facility _______________ Room _______________

Function Space Request


27

Place and Time Return ToPennsylvania Convention CenterExhibit Dates May 4-7, 2013

The AAO does not guarantee space availability at the preferred facility.Please refer to requirements on Exhibitor-Sponsored Events page.

Please type or use a ball point pen when filling out application.

Please complete one application for each function. (photocopies accepted)Company name___________________________________________________________________________________________________________________

Contact person (For AAO use only.) _________________________________________________________________________________________________

Title _____________________________________________________________________________________________________________________________

President/CEO____________________________________________________________________________________________________________________

Address__________________________________________________________________________________________________________________________

City____________________________________________________________ State/province__________________________________________________

Country ________________________________________________________ Zip/postal code_________________________________________________

Phone _________________________________________________________ FAX ___________________________________________________________

E-mail address__________________________________________________ Web address ___________________________________________________

Request For Meeting RoomName of function__________________________________________________________________________________________________________________

Date of function_________________________________________________ Anticipated attendance__________________________________________

Telephone________________________________________________________________________________________________________________________

Type of Function Meeting Breakfast Luncheon Dinner Reception

Other (Specify)

Type of Attendance Doctors Orthodontic Staff Distributors Internal Sales

Set Up Format Conference Hollow Square U-Shaped Theater

Classroom Round Table Cocktail Tables

I agree to abide by all the requirements, restrictions, and obligations as outlined in the American Association ofOrthodontists’ Invitation to Exhibit and related materials.

Authorized Signature _________________________________________________________________ Date _____________________________________

(Applications received without an authorized signature or deposit will not be processed.)

AAO Use Only Date Received _______________ Approved _______________ Facility _______________ Room _______________

American Association of Orthodontists401 North Lindbergh Blvd.St. Louis MO 63141-7816Attn: AAO Senior Meetings/Exhibit Manager

Fax: 314.692.8178

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PENNSYLVANIACONVENTIONCENTER

1. Courtyard by Marriott Philadelphia Downtown

2. Doubletree by Hilton Hotel Philadelphia Center City

3. Embassy Suites Philadelphia Center City

4. Four Points by Sheraton Philadelphia Center City

5. Four Seasons Hotel Philadelphia

6. Hampton Inn Philadelphia Center City-Convention Center

7. Hilton Garden Inn Philadelphia Center City

8. Hyatt at The Bellevue

9. Hyatt Regency Philadelphia at Penn's Landing

10. Le Meridien Philadelphia

11. Loews Philadelphia Hotel

12. Philadelphia Marriott Downtown

13. Residence Inn by MarriottPhiladelphia Center City

14. Ritz-Carlton Philadelphia

15. Sheraton Philadelphia City Center Hotel

16. Sonesta Hotel Philadelphia

17. Westin Philadelphia

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Official Hotels & Rates:

Courtyard Philadelphia Downtown 21 N Juniper Street Rates: $229

Doubletree Hotel Philadelphia 237 South Broad Street Rates:$209

Embassy Suites Philadelphia- Center City 1176 Benjamin Franklin Parkway Rates: $205

Four Points 1201 Race Street Rates: $184

Four Seasons Hotel Philadelphia One Logan Square Rates: $275

Hampton Inn Convention Center Philadelphia 1301 Race Street Rates: $189

Hilton Garden Inn Philadelphia Center City 1100 Arch Street Rates: $215

Hyatt at The Bellevue 200 South Broad Street Rates: $255

Hyatt Regency Philadelphia at Penn’s Landing 201 S Columbus Blvd Rates: $225

Le Meridien 1421 Arch Street Rates: $295

Loews Philadelphia Hotel 1200 Market Street Rates: $239

Philadelphia Marriott Downtown 1201 Market Street Rates: $239

Residence Inn Philadelphia Center City One East Penn Square Rates: $239

Ritz Carlton Philadelphia 10 Avenue of the Arts Rates: $259

Sheraton Philadelphia Center City Hotel 201 North 17th Street Rates: $212

Sonesta Hotel Philadelphia (formerly Crowne Plaza) 1800 Market Street Rates: $189

The Westin Philadelphia 99 South 17th Street Rates: $275

Think Green Please consider the environment before printing this form. Easily make your booking online: www.aaoinfo.org

AAO’s 113th Annual Session

Pennsylvania Convention Center

May 3-7, 2013

OFFICIAL HOUSING RESERVATION FORM

AAO’s 113th Annual Session


May 3-7, 2013

Four Ways to Book

1 Contact Information

You can expect to receive a confirmation within 72 hours. If you do not, please contact us.

Name: ________________________________________________________ Company: _____________________________________________________ Address: ______________________________________________________ ______________________________________________________ City: _____________________________State:________________________

ZIP/Postal Code: ________________ Country: _______________________ Phone: _______________________________________________________ Fax: __________________________________________________________ Email: ________________________________________________________

2 Category

Attendee Exhibitor Other ________________________________

3 Hotels

Enter your hotel choices in order of preferences 1. __________________________________ _________________________ Rewards Number

2. __________________________________ _________________________ Rewards Number

3. __________________________________ _________________________ Rewards Number

4. __________________________________ _________________________ Rewards Number

Important Note: Reservations will be processed on a first-come, first-served basis. If requested hotels are unavailable, please process this reservation according to:

Proximity to Pennsylvania Convention Center Comparable Rate

Same Chain affiliation as First Choice (if available)

4 Booking Details

Name: __________________________________________Company: ________________________________________ Non-Smoking Smoking

This is an Individual Booking (1 Room) Arrival Date _________________ Departure Date: __________________ Name of person(s) sharing the room: _______________________________________ MM / DD / YY MM / DD / YY

Room Type: Single Double (1 Bed) Double (2 Beds) Triple Quad

This is a Group Booking (2+ Room) Use this grid to indicate your room type(s) and number of rooms you are requesting per night. For more space, attach an additional page — or log on to the website listed above where you can easily make your group booking through our online system. Names can be added to rooms at a later time. Please note that all names must be provided by February 14, 2013.

Room Type Wed, May 1 Thu, May 2 Fri, May 3 Sat, May 4 Sun, May 5 Mon, May 6 Tue, May 7 Wed, May 8

5 Payment Information & Cancellation Policy

Payment Guarantee: No charges are incurred at the time of booking, however, a payment guarantee is required to hold your reservation in the amount of one night's stay at the confirmed hotel plus current tax of 15.2% (plus applicable surcharge if noted); subject to change. The hotel will charge payment to the credit card provided upon check-in. Please refer to your confirmation for full details, which may vary per hotel. Cancellation Policy: Reservations cancelled less than 7 business days from the confirmed check-in date or not cancelled at all (no-show) are subject to loss of deposit. Please refer to your reservation confirmation for full policy details, which may vary per hotel. Payment Method:

Check Credit Card must be provided online or when calling in #: ____________________________ Amount: ________________________ Check Enclosed Credit Card information must be provided to guarantee reservation until check arrives. Check must accompany this completed form and arrive no later than April 11, 2013. Make check payable to onPeak, LLC. Add current tax of 15.2% (plus applicable surcharge if noted), subject to change. Mail to: The AAO Annual Session c/o onPeak; 350 N Clark St, Ste 200; Chicago, IL 60654

Think Green Please consider the environment before printing this form. Easily make your booking online: www.aaoinfo.org

www.aaoinfo.org

[email protected]

(866) 575 433 US Toll-free (312) 527 7300 Local

(888) 726 9290 FAX

Annual Sessions

2013

Philadelphia, Pennsylvania, USA

May 3-7


2014

New Orleans, Louisiana, USA

April 25-29

Ernest N. Morial Convention Center

2015

San Francisco, California, USA

May 15-19

Moscone Center

2016

Orlando, Florida, USA

April 29 - May 3

Orange County Convention Center

2017

San Diego, California, USA

April 21-25

San Diego Convention Center

2018

Washington DC, USA

May 3-8

Walter E. Washington Convention Center

2019

Los Angeles, California, USA

May 3-7

Los Angeles Convention Center

Winter Conferences

2013

Desert Springs, California, USA

February 8-10

JW Marriott Desert Springs Resort & Spa

2014

Las Vegas, Nevada, USA

February 7-9

Ceasars Palace Las Vegas Hotel & Casino

2015

Miami Beach, Florida, USA

February 6-8

Loews Miami Beach Hotel

2016

Indian Wells (Palm Springs), California, USA

January 22-24

Hyatt Grand Champions Resort, Villas & Spa

Documents

th Annual Session | May 4-7, 2013 Invitation to Exhibit · PDF fileDr. Robert J. Brown ... Digital Doc, LLC DMG America Dolphin Imaging & Management Solutions ... Les Idees, LLC Lester