Tendering Documents

8/6/2019 Tendering Documents

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Bharat Sanchar Nigam Limited

Office of the Chief General Manager : Calcutta Telephones

10 Girish Ch.Bose Road

Calcutta- 700 014.

PH.NO-2284-8726:FAX NO : 2284-3157

BID DOCUMENT

TENDER FOR SUPPLY OF XEROX PAPER & COMPUTER CARTRIDGES FOR

CALCUTTA TELEPHONES.

TE No SP II / L.T / Office stationery / 07-08 Dtd 28-3- 08

PERIOD OF VALIDITY OF BIDS :150 Days from the Date of Opening

Issued to Price Rs NILM/s


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BID DOCUMENTS

( Section 1)

NOTICE INVITING TENDER

Bharat Sanchar Nigam Limited( A Government of India Enterprise)

office of the Deputy General Manager ( MM), Calcutta Telephones

10., Girish Candra Bose Road, Calcutta 700014.

TENDER NO & DATE : SP II / L.T / Office stationery / 07-08 Dtd 28-3- 08

DUE DATE OF RECEIPT 23 4 - 08 TIME UPTO 13-00 HOURS

DATE OF OPENING 23 4 - 08 at 14 - 00 Hrs.

ESTIMATED COST Rs,45000=00 (Approx )

EARNEST MONEY DEPOSIT Rs 900/-

ON BEHALF OF CHIEF GENERAL MANAGER, CTD LIMITED TENDERS ARE INVITED

FOR THE SUPPLY OF X-EROX PAPER & COMPUTER CARTRIDGES OF DIFFERENT NOS.

FOR THE USE OF OFFICERS AND OFFICIALS IN DGM(MM) OFFICE , CTD . INTENDED

REPUTED DEALERS / FIRMS / SUPPLIERS OF SAME TYPE OF STATIOERY ITEMS MAY

PARTICIPATE IN THIS LIMITED TENDER.

INTENDING TENDERERS OR THEIR AUTHORISED REPRESENTATIVES WITH

AUTHORISATION LETTER MAY COLLECT COPY OF BID DOCUMENTS FROM THE O/o THE

SDE/ SP-II CALCUTTA TELEPHONES, 10 G.C.BOSE ROAD, KOLKATA 700 014, WITH

EFFECT FROM 29 3 - 08 to 23-4--08 ON ALL WORKING DAYS .

THE COST OF BID DOCUMENT IS NIL.

THE BID DOCUMENTS AVAILABLE IN THE WEB SITE IS LEGALLY VALID FOR

PARTICIPATION IN THE TENDER. THE PARTICIPANTS MAY DOWN LOAD THE TENDER

DOCUMENTS FROM WEB SITE AND SUBMIT THE SAME DULY FILLED IN.

DE / Store Procurement

BSNL / CTD


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SECTION ll

INSTRUCTION S TO BIDDERS

A. INTRODUCTIONS

1. DEFINATION S

(a) The purchaser means the Bharat Sanchar Nigam Ltd.office of the DGM(MM), Calcutta Telephones, 10, G.C. Bose Road, Kol.-14

(b) The Bidder means the firm that participates in the tender and submits its

bid.

(c) The contract price means the price payable to the supplier under the

purchase order for the full and proper performance of its contractual

obligations.

2.. ELIGIBLE BIDDERS :

The eligible bidders should be Indian Companies / Suppliers to supply the

tendered item in India . The bidders having valid trade license of specified

items are eligible to participate in the tender.

3 AMENDMENT OF BID DOCUMENTS :

At any time, prior to the date of submission of Bids, the purchaser may ,for any reason , whenever at its own initiative or in response to a clarification

requested by a prospective bidder, modify bid documents by amendments.

4. BID PRICE.

(a) The bidder shall give the total composite price inclusive of all levies & Taxes i.e.

Sales tax & Excise, packing , forwarding , freight and insurance etc. The basic unit

price and all other components of price need to be individually indicated against the

goods if proposes to supply under the contract as per the price schedule given. Theoffer should be firm in Indian Rupees.

(b) The price quoted by the bidder shall remain fixed during the entire

period of contract and shall not be subject to variation on any account .

The price quoted by the bidder shall be in sufficient detail to enable the

purchaser to arrive at the price of equipment / items offered.

Signature of the bidder


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B. DOCUMENTS ESTABLISHING BIDDERS ELIGIBILITY &

QUALIFICATION

The bidder shall furnish , as part of the bid documents establishing the bidders

eligibility , the following documents or which ever is required as per terms &

conditions of Bid documents.

1. Valid trade license having same type of trade for which tender specified for shouldbe attached with the Bid .Without this certificates the authority will reject the tender.

.

2. The bidder shall submit sample type of X-erox papers (75 GSM / A-4 Size) for

evaluation. The sample would be evaluated for its ability to meet the technical

specification, reliability, & maintainability etc. without this sample the bid will be

treated as invalid .

3 Performance credentials need be submitted with the bid, which would be evaluated

for prior experience on similar type of trade of the suppliers.

4. Each page of the tender form , schedule to tenders and annexure if any should be

signed by the tenderer positively.

5. The bidder shall submit a current and valid SALES TAX clearance / VAT Regn.

certificate with the bid positively.

6. The tenderer must have proper official based at Kolkata / Howrah / 24 pgs (N)/ 24

pgs ( S) & Hooghly . They should confirm it in their offer giving details , which may beverified . If there is no official base at Kolkata,/ Howrah / 24 Pgs (N) / 24 Pgs.(S) &

Hooghly the offer may be treated as cancelled.

C. BID SECURITY

Bid security ( EMD ) is required to be deposited for Rs 900/- to Sr Accounts Officer(

Works)Plg CTD



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D. SUBMISSION OF BID.

I ) The tender should be properly sealed with sealing wax or PVC tape and

should be superscribed by the words LIMITEDTENDER FOR PROCUREMENT

OF OFFICE STATIONERY ITEMS 07-08

2 ) The sealed envelope should be addressed to The DE / Store procurement,

Calcutta Telephones, BSNL, 10, Girish chandra Bose Road, Calcutta 14. Thebottom left hand corner of the cover should indicate the name and address of the

tenderer.

3 ) Tender documents should be submitted by the intended tenderer to the

O/o the DE / Store procurement, Calcutta Telephones, BSNL at 10, G.C.

Bose Road, Calcutta 700014 on or before 12-00 hrs. of due date of opening

i.e . 23-4-08 . Bid documents submitted after the stipulated period & time of

submission will not be accepted and returned unopened to the bidder .

4 ) Tender submitted in unsealed envelope ( without sealing compound ) will be

rejected at once .

5) Any Tender document submitted after the due date and time of submission

will not be accepted & will be returned unopened immediately to the firm.

E ) PURCHASERS RIGHT

1) BSNL will have the right to increase or decrease up to 25% of the quantity of

goods and specified in the schedule of requirements without any change in the

unit price or other terms and conditions at the time of award of contract.

2) The office reserve the right to accept the whole or any part of the tender or

portion of the any quantity tendered for and also reject any tender without

assigning any reason thereof . Also this tender may be extended by the competent

authority if required on emergent basis.

3) Purchaser reserves the right to disqualify the supplier for a suitable period

who habitually failed to supply the items in time or failed to supply the

material satisfactory in the field in accordance with the specifications.

4) Purchaser reserve the right to blacklist a bidder forever in case he fails to

honour his bid without sufficient grounds. .

5) In case of failure of L-1 bidder , the L-2 bidders may be called for to

award the counter offer to supply the items maintaining all other norms of the

department.



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F. PERIOD OF VALIDITY OF BIDS .

Bid shall remain valid 150 days (five months) from the date of issuance of

P.O This will be mentioned in the formal works order to be issued by the

consignee. The time of validity may be extended if required.

G PERFORMANCE SECURITYPerformance security is required to be deposited by the successful bidder for Rs

2250/- to Sr Accounts Officer( Works) Plg CTD..

H. GENERAL TERMS & CONDITIONSi) Any ambiguity in the quoted rate , delivery terms , conditional payment

of bills will make the tender rejected.ii) The rate should be quoted on enclosed price table of the Bid form at section -V.iii) Sample of 75 GSM (A-4 size) X-erox paper must be produced along

with the Tender. Without sample the bid of the specific item will not beaccepted.

I.. DOCUMENTS REQUIREDThe goods required to be supplied , bidding procedures and contract terms

are prescribed in the Bid documents include:

(Section I) Notice Inviting tender.

(Section II) Instructions to Bidders.

(Section III) Bid Form.

(Section IV) Tenderers Profile.

(Section V) Price Table

J. ARBITRATION

In the event of any questions, dispute or difference arising under this agreement or

in connection there with ( except as to the matters, the decision to which is specifically

provided under this agreement ) , the same shall be referred to the sole arbitration of the

CGM,CTD or in case his designation is changed or his office is abolished, then in such

cases to the sole arbitration of the officer for the time being entrusted ( whether in

addition to his own duties or otherwise ) with the functions of the CGM, CTD or bywhatever designation such an officer may be called ( herein after referred to as the said

officer)and if the CGM,CTD or the said officer is unable or unwilling to act as such, then

to the sole arbitration of some other person appointed by the CGM or the said officer. The

agreement to appoint an arbitrator will be in accordance with the Arbitration and

Conciliation Act 1996. There will be no objection to any such appointment on the

ground that the arbitrator is a Government Servant or that in the course of his duties as a



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Government Servant he has express his views on all or any of the matters in dispute .The

award of the arbitrator shall be final and binding on both the parties to the agreement .

In the event of such an arbitrator to whom the matter is originally referred, being

transferred or vacating his office or being unable to act for any reason whatever, the

CGM / CTD,BSNL or the said officer shall appoint another person to act as an arbitrator

in accordance with terms of the agreement and the person s appointed shall be entitled to

proceed from the stage at which it was left out by his predecessors. The arbitrator may

from time to time with the consent of both the parties enlarge the time frame for making

and publishing the award subject to the aforesaid , Arbitration and Conciliation Act.1996 and the rules made there under, any modification thereof for the time being in force

shall be deemed to apply to the arbitration proceeding under this clause The venue of the

arbitration proceeding shall be in the office of the CGM/CTD BSNL, Kolkata or such

other places as the arbitrators may decide.

K . SET OFF

Any some of money due and payable to the supplier ( including security deposit refundable

to him ) under this contract may be appropriated by the purchaser or the BSNL or any otherperson(s) contracting through the BSNL and set off the same against any claim of the

purchaser or BSNL or such other person or person(s) for payment of a Sum of money arising

out of this contract or any other contract made by the supplier with the purchaser or BSNL or

such other person(s) contracting through the BSNL .The bidders who are given purchase

orders , must give the details of the supplies made against all the purchase orders every

month on the first working day of the following month to MM and the concerned planing

branches of BSNL ( Corporate office ).The bidder should furnish the name of his

collaborator ( if applicable ) brand name, model no and type of the products offered in this

tender. The technical literatures of the products should also be submitted. No change ineither technology or product shall be permitted after opening of bids.

L. PRICES

(i) a) Prices charged by the supplier for goods delivered shall not be higher than

the prices quoted by the Supplier in his Bid.

b) In the case of revision of Statutory Levies / Taxes during the finalization

period of tender, the purchaser reserve the right to ask for reduction in the

prices.

(ii) a) Prices once fixed will remain valid during the schedule delivery

period . Increase of Taxes and other Statutory duties will not affect the price

during this period.

b) Any increases in Taxes and other statutory duties / levies after

the expiry of the delivery date shall be to the suppliers account.

However benefit of any decrease in these taxes / duties shall be

passed on to the purchaser by the supplier.

Signature of bidder


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M. DELIVERY SCHEDULE :

Delivery of the goods or performance of the services shall be made by the

supplier in accordance with the time schedule specified by the purchaser

in his purchase order.

N. DELAYS IN THE SUPPLIER, S PERFORMANCE:

i) In case the supply is not completed in the scheduled delivery period

as indicated in the supply order, purchaser reserve the right either to

short close / cancel this supply order and / or recover liquidateddamage charges. The cancellation / short closing of the order shall be

at the risk and responsibility of the supplier and purchaser reserve the

right to purchase balance item at the risk and cost of the defaulting

vendors.

ii) Delay by the supplier in the performance of its delivery obligations

shall render the Supplier liable to any or all of the following sanctions,

forfeiture of its performance security , imposition of liquidated damages

and /or termination of the contract for default.

iii)If at any time during the performance of the contract , the supplier,encounters condition impending timely delivery of the goods and

performance of service , the Supplier shall promptly notify to the

purchaser in writing the fact of the delay , its likely duration and its

cause(s). As soon as practicable after receipt of the suppliers notice, the

purchaser shall evaluate the situation and may at each discretion extend

the period for performance of the contact (by not more that 20 weeks)

subject to furnishing of additional performance security by the suppliers

@ 5% of the total value of the purchase order.

LIQUIDATED DAMAGES

(a)The date of delivery of the stores stipulated in the acceptance of the tender

should be deemed to be the essence of the contact and delivery must be

completed not later than the date specified therein. Extension will not be

except in exceptional circumstances should, whoever, deliveries be made after

expiry of the contacted delivery period. Without prior concurrence of the

purchaser and be accepted by the consignee. Such delivery will not deprived

the purchaser of his right to recover liquidated damage under clause below.

However, when supply is made within 21 days of the contracted original

delivery period, the consignee may accept the stores and in such cases the

provision of under mention clause will not apply.

(b) Should the supplier fails to deliver the stores or any consignment

thereof within the period prescribed for delivery, the purchaser shall be entitled



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letter to this effect shall be submitted by the bidders before they are allowed to

participate in bid opening ( A Format is given in Section V) .

(ii) A maximum of two representatives of any bidder shall be authorized and permitted

to attend the bid opening .

(iii) The date fixed for opening of bids, if subsequently declared holy day by the

BSNL , the revised date of schedule will be notified. However , in absence of suchnotification , the bids will be opened on next working day, time and venue remaining

unchanged.

(iv)Tender opening Date & Venue

Limited Tender will be opened on 23-04-08 at 14-00 hrs. in presence of the attending

tenderers or their authorized representatives. Venue of opening the tender will be O/o

the Dy,General Manager(MM),Calcutta Telephones , BSNL, at 10, G.C. Bose road,

Kolkata 700014.In case of holiday or Bandh declared for any reason on the tender opening date , the

tender will be opened on the next working day at the same time and venue .



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SECTION - III

BID FORM

Tender No : SP-II / L.T / Office stationery/ 07-08 Dtd. 28-3-08

To,

The Chief General Manager ,

Calcutta Telephones ,

10, G.C. Bose Road .Kolkata - 14

Dear Sir,

Having examined the conditions of contract and specification , the receipt

of which is hereby duly acknowledged, we, undersigned, offer to execute the

supply work of X-erox papers & computer cartridges with the said conditions

of contract and specifications as may be ascertained in accordance with the

schedule of prices attached herewith and made part of this Bid .

We undertake , if our Bid is accepted , we will execute the work in accordance

with specifications , time limits and terms and conditions stipulated in the tender

documents.

We agreed to abide by this Bid for a period of validity of this bid as mentioned

in the bid document from the date of finalization of the bid ,and it shall remain

binding upon us and may be accepted at any time before the expiry of that period.

Bid submitted by us is properly sealed and prepared so as to prevent andsubsequent alteration and replacement.

Dated this ----------day of ( the month and year)

Signature of Authorized Signatory-------------------

In capacity of --------------------------------------

Duly authorized to sign the Bid for and on behalf of ---

Witness .( Name )

Address----------------------------

Signature--------------------------



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SECTION - IV

TENDERERS PROFILE

General :

1. Name of the tenderer / firm :

2. Name of the person submitting the tender whose photograph is

affixed . Shri ------------------------------------------------------------

( In case of proprietary / partnership firms , the tender has to be signed by

proprietor / partner only , as the case may be)

3. Address of the firm. : .

4. Telegraphic Address : ..5. Tele. No ( with STD code) office : Fax No..

6. Registration & Incorporation of the firm

(a) Proprietorship.

(b) Partnership

(c) Private limited.

(d) Public Limited.

( Please attach attested copies of documents of registration / incorporation of

your with the competent authority as required by business law.)

7. Name of Proprietor / partners / Directors.

..

.



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SECTION V

( PRICE TABLE)

Sl.No. Description of the item. Quantity required Composite Rate(Approx) ( Inclusive all

charges & taxes )1 Xerox Paper

a) 75 GSM(A-4 size) Diplomator Spectra X-erox paper . 115 Rims(approx) Rs, / Rim(diplomat)

Rs / Rim(spectra)

2. Computer Printer Cartridgesa) HP- 670 C (Black) - 2pcs Rs / Pc

HP 670 C(Colour) - 1pc. Rs / Pc

b) HP 5550 C ( Black) - 6pcs Rs. / PcHP - 5550 C ( Colour) - 4pcs Rs. / Pc

c) HP - 3420 C (Black) - 4pcs Rs, / PcHP - 3420 C ( Colour) - 2pcs Rs. / Pc

d) HP - 810 C ( Black) - 2pcs Rs / Pc

HP - 810 C ( Colour) - 2pcs Rs, / Pc

e) HP- 640 C ( Balck) - 2pcs Rs / PcHP 640 C (Colour) - 2pcs Rs, / Pc

3 Printer ( Xerox) Toner Cartridge Refiling

a) Xerox PE 221 2 pcs Rs /pcb) Xerox Phaser 3117 2 pcs Rs /pc


SDE / SP -IICTD / BSNL