Tendering Pmgsy

Online Management, Monitoring and Accounting System User Manual Ver 2.0 ________________________________________________________________________________________________

5.Tendering

PMGSY has a standard Bidding Document, which is used for tendering all PMGSY works. The

document includes a template for notices, contract and other documentation used in the

tendering and award process. The States by specifying the parameters in the 40-point checklist

have to make the Bidding Document a State specific document. For World Bank funded works,

the template is slightly different is some respects.

The tendering Module incorporates the Bidding Document template and the State specific 40-

point checklist and enables generation of Bid documents for the cleared packages. It also

captures essential subsequent milestones up to the award of works. The module is crucial since

the accounting system integrates into OMMAS through this module, and expenditure can be

recorded only in respect of works/packages whose award has been reflected through the

Tendering Module. The State specific Bidding Document and 40-point Checklist are entered

under the State Login of this module.

In order to use this module, login in one of the following levels 1. District Login (DPIU level) 2. State Login (SRRDA level) 3. MoRD Login (For Reports only)

________________________________________________________________________ 5.1

Online Management, Monitoring and Accounting System User Manual Ver 2.0 ________________________________________________________________________________________________ Process Flow in Tendering:

Figure 5.1: Process Flow of Tendering and Award

________________________________________________________________________ 5.2

Online Management, Monitoring and Accounting System User Manual Ver 2.0 ________________________________________________________________________________________________ 5.1 District Login On successful login: The index page (Figure 5.2) opens. Move the mouse over Data Entry (Figure 5.2). Click Tendering.

Figure 5.2: Data Entry – Tendering

This will open the Index page of Tendering module.

Figure 5.3: Tendering Index Page - District Login

Figure 5.3 displays the selection box to select sub modules. The Tendering module under

District login has following sub modules.

1. Draft Tender Notice 2. Publish Tender Notice 3. Award of Work 4. Agreement

________________________________________________________________________ 5.3


5.1.1 DATA ENTRY

5.1.1.1 Draft Tender Notice The draft tender notice entered in proposal mode is available in this module for updating. The

draft tender notice is to be completed here after the work has been cleared and published to be

visible in the citizen section.

Figure 5.4: Draft List

The process of entering details of Draft Tender Notice is same as Publishing New Tender

Notice. (Please refer 5.1.1.2). The difference is that one can keep all the fields blank except NIT

Number while entering NIT Details and Package Number, Class of Contractor, cost of Tender

form, Earnest Money while entering Package Details.

________________________________________________________________________ 5.4

Online Management, Monitoring and Accounting System User Manual Ver 2.0 ________________________________________________________________________________________________ 5.1.1.2 Publish Tender Notice

Select Publish Tender Notice in the Sub module selection box in Figure 5.3 and press

button. It will open all the Tender Notices published by DPIU as shown in Figure 5.5.

Figure 5.5: Tender List

In the process of Tender Publication, it is compulsory to fill or update all Package details,

Machinery, Lab equipment and Personnel details. If this information is not filled then the status

(as shown in Figure 5.5) will be displayed, as cross mark and it will not be possible to publish the

notice. Once the Tender is published then a DPIU cannot delete the Tender Notice or change the

package Details. The details can only be edited. To fill the Details of NIT/Tender Notice, click Add New on the Screen in Figure 5.5, then following screen appears:

Figure 5.6: Selection of Stream Since the Tender Documents are slightly different in the case of the two funding sources, there are two options –

1. Regular PMGSY (Non- World Bank Packages) 2. PMGSY (World Bank)

________________________________________________________________________ 5.5


Select the appropriate option and Click on button. The Figure 5.7 appears after clicking

on button.

Figure 5.7: Entry Details of NIT

Every Tender is assigned a Notice Inviting Tender Number called the NIT Number. Enter/ Edit

the values and all other information required in the screen and press button.

All fields are compulsory while entering in NIT details for publication. The details of the fields are

as follows.

________________________________________________________________________ 5.6


Field Description:

NIT Number: A unique identification number given to every Tender.

Field is Alphanumeric and mandatory.

NIT Publication Date: The date on which NIT is going to published

Tender Form Issue Start Date: The date on which the Tender was

issued for entries. Field is date format (dd-mm-yyyy) and mandatory.

Tender Form Issue End Date: The date on which issue of Tender

forms will be closed. Field is date format (dd-mm-yyyy) and

mandatory.

Designation of Authority inviting Bids: The designation of person

who invites the Bids.

Invites on behalf of: On which behalf the bid is to be invited.

Contractors registered with: Name with whom the contractor is

registered.

Last Date of Submission: Last date of Submission of tender forms.

Field is date format (dd-mm-yyyy) and mandatory.

Upto hours on: It is the last date and time of Submission after which

the Tender Notice will automatically removed from citizen section.

Demand Draft in favour of and payable at: Name of DD in favour

of and place where the DD is will payable.

Inspection in the office of: Name where the tender documents are

available for inspection.

On pressing button, screen (Figure 5.8) will appear for entering package details.

While entering the details of Package (Please Refer Figure 5.8), Select the package to enter the

remaining details of NIT and enter all the details related to packages as described below. If

“Regular PMGSY” is selected, then the packages appearing in the package drop-down are of

only Regular PMGSY.

________________________________________________________________________ 5.7

Online Management, Monitoring and Accounting System User Manual Ver 2.0 ________________________________________________________________________________________________ If “World Bank” is selected, then the packages appearing in the package drop-down are of only

on World Bank stream, as entered in Proposal.

Figure 5.8: Package Details

________________________________________________________________________ 5.8


Field Description: Package Under: The option comes directly when officer selects the

package under Regular PMGSY (Non- World Bank Packages) or

World Bank before NIT details before entering NIT Details.

Year: Select Year in which the Package belongs.

Package: Select the package in particular NIT for which DPIU

wishes to enter the details. All Packages (Sanctioned as well as

proposal) are displayed in drop-down according to year.

Class of Contractor: Select class of contractor for this Tender from

the selection box.

Cost of Tender Form: Enter cost of the Tender form (in Rupees).

Data is numeric and mandatory.

Earnest Money: Money to be deposited as security while submitting

Tenders. Data is numeric and mandatory.

Last Date and Time for Receipt of Application for Issue of Tender Form: Enter last date and time Receipt of Application for

Issue of Tender Form.

Tender Opening Date: Enter date of opening tender.

Date of Opening of Financial and Technical bid: Enter date and

time of opening of Financial and Technical bid.

Place of sale of tender: Mention the place of sale of Tender.

Receiving Authority: Person responsible for accepting filled in

Tender forms.

Pre Bid Details and Place: Details of Pre Bid and place are entered

here.

Date of Prebid Meeting: Date of Prebid meeting should be entered

here.

Place of Opening Bids: Enter the place where the bid is going to

open.

Deadline for Receiving Bids: Enter the last date for receiving the

bids.

________________________________________________________________________ 5.9


Field Description:

Name & Designation of contact person: Enter the name and

designation of the person for site visit.

Address of contact person: Mention the address of contact person

for site visit.

Phone No.: Mention the phone number with code of contact person

for site visit.

Earnest money to be pledged in the name of: Enter name of the

person for earnest money.

Extra cost for Dispatch: Enter the cost in Rs. for extra dispatch by

speed post or register.

Applicable schedule of Rate: It is in case of Percentage Rate

Tender only.

Engineer for the purposes of this contract: If engineer is other

than officer inviting bid then only enter the name/ designation of

engineer.

The submission of bidding Document will also be allowed at following places: Enter the other places of submission of bid

documents.

Section completion If any: Refer clause 2.2 of GCC and enter

section completion of any.

Site Investigation reports: Enter site Investigation reports as per

clause 14 of GCC.

Note: If there is no contractor class while entering Package wise details, then the DPIU must select “None” from class of contractor field as shown in Figure 5.8. For that SRRDA must enter “None” class in contractor master.

After entering the package details in the above Figure 5.8, press button and the following

screen will appear. This screen is for entering Equipment-Employment details for package.

________________________________________________________________________ 5.10


Figure 5.9: Screen to Add Equipment and Employment Details for Regular PMGSY

Figure 5.10: Screen to Add Equipment and Employment Details for World Bank

Clicking on the first link in the Figure 5.9 and Figure 5.10 (Add equipment for road works)(Figure

5.9) will open the figure as shown below (Figure 5.11).

________________________________________________________________________ 5.11


Figure 5.11: Add Equipments for Road works Note: The Name of Equipment for Field Testing Laboratory appears in the drop-down only when the State IT Nodal Officer enters this Equipment by State Login. The district officers are not permitted to enter Name of Equipment for Field Testing Laboratory by district Login (Please refer section 5.2.3).

In the Figure 5.11, DPIU must select equipment name from Name of Equipment for Construction

drop-down and must enter Quantity of equipments. Then click on Add Button. After clicking on

Add button the screen will show the entered name of Equipment and Quantity. Clicking on the 3rd and 4th link (Figure 5.9) will open Figure 5.12 as shown below. This figure is

related to Technical personnel Details for construction and up gradation work as well as for

Personnel for maintenance work.

Figure 5.12: Add Technical Personnel for Construction work

Select the Name of Technical personnel, enter the number and experience and Add Details.

Clicking on the 5th link (Figure 5.9) i.e. Technical Personnel for Field Testing Laboratory will

open the screen as shown in Figure 5.13. Enter the details for Technical personnel and click on

Add Button.

Figure 5.13:Technical Personnel for Field Testing Laboratory

________________________________________________________________________ 5.12

Online Management, Monitoring and Accounting System User Manual Ver 2.0 ________________________________________________________________________________________________ After entering the equipment and employment details. Press Button and the following

screen as shown in Figure 5.14 will open.

Note: The details entered up till now (i.e. Details of NIT, Details of Package, Equipment-Employment Details) is compulsory for publishing the Tender. Figure 5.14: Upload Document

To Upload Files:

To upload a Tender Notice, click Upload Tender Notice and to upload Tender documents, click

on Upload Tender Document link. Clicking on any of these links will open the following window

as shown in Figure 5.15. This window allows DPIU to select the file to be attached.

Figure 5.15: Upload New Document Press button. It will open File selection window. Select the file and press Open. Now in

the above Figure 5.15, press button. The document will be attached.

To Delete an Attachment: Press Delete link corresponding to that document. The attachment

will be deleted.

Press button to proceed. The following screen as shown in Figure 5.16(i.e. Preview of

NIT) appears:

________________________________________________________________________ 5.13


Figure 5.16: Preview of NIT

DPIU can add more packages within the same NIT by clicking on the Add new Package link, and can also Edit or Delete the NIT details, package details, and equipment and employment

details.

Additional packages in an NIT have to be in the same Stream, that is a World Bank

funded package and Regular PMGSY package cannot be included in the same NIT.

If the values of NIT shown in the preview screen are incorrect, make relevant changes by clicking

on the Edit link.

________________________________________________________________________ 5.14

Online Management, Monitoring and Accounting System User Manual Ver 2.0 ________________________________________________________________________________________________ To view Tender List: Click Tender List on top of page. It will show all the NIT’ s. To view details

for particular NIT click on the NIT.

To View the Technical Bid Document: Click Preview of Technical Bid Column to view the

Technical Bid Document. The Technical Bid Document has the content as shown in the Figure 5.17.

Figure 5.17: Content of Technical bid for regular PMGSY

Click on the particular link as shown in Figure 5.17 to see the details of the particular link.

________________________________________________________________________ 5.15

Online Management, Monitoring and Accounting System User Manual Ver 2.0 ________________________________________________________________________________________________ 5.1.1.3 Award of Work: After the tender has been awarded, the contractor is issued a Letter of Acceptance, which

constitutes the award of work and on his furnishing the requisite security; the Contract or

Agreement is signed. This is captured in the OMMAS as follows: -

Select Award of Work from Figure 5.13. Click on Button to get the following screen

(Figure 5.18).

Figure 5.18: List of All Packages If Awarded details are not entered then the column Entry Status will be ‘Not Entered’ and

necessary entries will have to be made in OMMAS. After the Award details are entered, the entry

status will change to “Entered Contractor Not Mapped” (Figure 5.19). Map the contractor onto

the package (i.e. link the package and its award to the contractor).

Figure: 5.19: Entry with not Entered values Click on Add link shown in Figure 5.18/ Figure 5.19 to fill all tendering Details of corresponding

Package. It will display the screen as shown in Figure 5.20.

________________________________________________________________________ 5.16

Online Management, Monitoring and Accounting System User Manual Ver 2.0 ________________________________________________________________________________________________ Note: If there is a single road in the package, option for selecting start chainage and end

chainage will come in following figure.

Figure 5.20: Tendering Details

Enter all the details and click on . The control returns to page of tender list with changing

the entry status of corresponding package as “Entered and Contractor Mapped”.

To make the Contract Active/Inactive: The Active/ Inactive column (Figure 5.18) shows whether the Agreement for that Package or for

corresponding Contractor is still valid or currently in use. If by any reason the agreement for that

Contractor is broken and the contract for that package is voided, terminated, or cancelled and the

same Package(s) is allotted to a different Contractor, the DPIU may show the old Agreement as

“Inactive”. To show the contract is Inactive click on Edit link.

Note: To make the tender Inactive the DPIU must enter all the Agreement details and Agreement must be finalized (Please refer 5.1.1.4) only then will the radio-buttons shown in Figure 5.21 appears in the Award details of Work.

________________________________________________________________________ 5.17

Online Management, Monitoring and Accounting System User Manual Ver 2.0 ________________________________________________________________________________________________ Figure 5.21: To make Agreement InActive Click on “If Agreement Not Active” radio button and put remarks as shown in Figure 5.22 and

click on button.

Figure 5.22: For Inactive Agreement/Contract

Note: The Agreement/Contract will be Active by Default.

After clicking on button the contract/Agreement become Inactive.

Note: After becoming Inactive, no further changes can be made related to Inactive contracts.

One Package Multiple Contractors:

Figure 5.23: Add Multiple Contractor

________________________________________________________________________ 5.18


If the works in the Package is allotted to more than one contractor (as was the case in PMGSY

Phase I and II), when a portion of each work was separately contracted then click on Add (Figure

5.23) Link. DPIU can add multiple contractors in one Package. To map multiple contractors in one package, click on Add link shown in Figure 5.23. After

clicking on Add link the same screen appeared as in Figure 5.20. Fill all the corresponding

information and click on button. The control goes back to tender list and the Package will

have two Entries as shown in Figure 5.24.

Figure 5.24: Package with two Entries

Note: DPIU will not be able to delete the Tendering Details if the Agreement Details of the corresponding Package is finalized (i.e. Locked as shown in Figure 5.31).

5.1.1.4 Agreement After Completion of the Tendering process, issue of Letter of Acceptance to the contractor and on

his furnishing the security, the successful bidder is awarded the Contract and the Contract

agreement is signed. This sub-module captures the Contract Agreement details.

Figure 5.25: Selection of sub-Module (Agreement)

Select Agreement from Figure 5.25 and press button. It will open the screen as shown in

Figure 5.26.

________________________________________________________________________ 5.19


Figure 5.26: Selection For Agreement

Agreements Details consist of the following options

1. Agreement with ‘Contractor’ 2. Agreement with ‘Supplier’ 3. Agreement with ‘Others for Roads’ 4. Agreement with ‘Others for DPR etc’ Note1: It is Mandatory to fill all the information of all packages in Award of Work. If The Package Details are not filled in Award of Work, then that Package will not appear in Agreement List (as shown in Figure 5.27).

Note2: DPIU must fill all details of a Package in Award of Work and MoRD must sanction the roads under corresponding package, only then will the package be displayed in the Agreement list. (DPIU can see whether roads under corresponding package are sanctioned or not in Proposal. Agreement with Contractor: Select ‘Contractor’ from the option (Figure 5.26) and click on

Button to get the following screen as shown in Figure 5.27.

________________________________________________________________________ 5.20


Incomplete

Details Entered but not finalized

Finalized Entry

Inactive Entry

Figure 5.27: Agreement with Finalized and Non-finalized package Numbers The Contractor Name will appear from Award of Work. If DPIU wants to change the name of the

Contractor in the Agreement, it can only be changed from the screen for Award of work.

________________________________________________________________________ 5.21


Status

Figure 5.28: Agreement with Incomplete Entry

Click on Details Link to fill Agreement Details. Input details like Agreement Number,

Consideration Amount of Agreement, Date of Agreement etc. The list of roads in the selected

package will be displayed and individual roads of the package which are included in the

Agreement can be selected in case the entire packages is not allotted to contractor for any

reason (eg. Re-tendering of abandoned or part completed package).

Figure 5.29: Entry Screen for Agreement Details

________________________________________________________________________ 5.22

Online Management, Monitoring and Accounting System User Manual Ver 2.0 ________________________________________________________________________________________________ After filling all the Information click on Button. It will come back to List of Agreements

page, showing Click Here for finalizing link for the Package.

Click on that link. It gets redirected to the Figure 5.30 showing all values entered as shown in

Figure 5.30. Ensure that the values entered are correct and click on Finalize Button.

Figure 5.30: Agreement Details without finalized entry. Note: The finalize Button will appear only when data in all the above fields is completely entered. Clicking on Finalize Button (from Figure 5.30) the screen given in Figure 5.20 reappears with

the icon and a link ‘click’ control comes back to Agreement list Page changing the “Finalized”

column (i.e. Status of Lock) as shown in Figure 5.31.

Agreement Finalized (Locked)

Figure 5.31: Finalized Entry

________________________________________________________________________ 5.23

Online Management, Monitoring and Accounting System User Manual Ver 2.0 ________________________________________________________________________________________________ To view the complete details of an Agreement, click on Details of finalized entry. The Agreement

Details are shown as in Figure 5.32.

Figure 5.32: Agreement Details with finalize Entry.

One Agreement-Multiple Packages -

In the Standard Bidding Document, the ‘Package’ is the unit for the Agreement not the

‘Contractor’. However in order to accommodate earlier contracts which have multiple packages,

this option has been kept, applicable only in respect of packages of 2000-01 to 2003-04.

When in such cases, the same Agreement Number is to be mapped to more than one Package,

first finalize the first Package, then go to Agreement Details screen of 2nd Package whose

Agreement number is same.

Click on “Agreement if entered before” radio box as shown below.

Figure 5.33: One Agreement-Multiple Packages

Clicking on the radio button select the Agreement number from the drop-down box (only

Agreements for the same stream packages will appear). It will refresh the page and the values of

________________________________________________________________________ 5.24

Online Management, Monitoring and Accounting System User Manual Ver 2.0 ________________________________________________________________________________________________ Date of Award of Work, Agreement Date, Agreement Start Date, Valid till (Agreement End Date)

will automatically comes in the corresponding fields as shown in Figure 5.34.

Note: The Contractor Name must be same for both the packages, only then will the Agreement Number appear in the drop-down of Agreement No.

Figure 5.34: One Agreement-Multiple Packages

Agreement with Supplier: Select ‘Supplier’ from the Figure 5.26 and click on Button.

On clicking button the following screen appears.

Figure 5.35: List of Agreement with Suppliers

________________________________________________________________________ 5.25

Online Management, Monitoring and Accounting System User Manual Ver 2.0 ________________________________________________________________________________________________ Click on Add New Supply Agreement Link (Figure 5.35) to fill Details of Agreement with

supplier to get the data entry for agreement with supplier.

Figure 5.36: Agreement Details with Supplier

Fill all the Details of Agreement with supplier and click on Button. On Submitting, the

data appears in the screen given in Figure 5.35 where it can be ‘Finalized’ on clicking the link

Click here for Finalize. On clicking this particular link the screen as shown in Figure 5.37 will be

displayed.

Figure 5.37: Agreement Details to be finalized with Supplier

________________________________________________________________________ 5.26


Click on finalize button (Figure 5.37) to finalize the agreement.

Agreement with Others: Select “Agreement with 0thers” from Figure 5.26 and click on

Button. On clicking button the screen as shown in Figure 5.38 will be displayed. The

Agreement with Others (other than contractor and supplier) will be Road wise.

Figure 5.38: List of Agreement with Others Click on Details Link to fill Agreement details with others. The screen as shown in Figure 5.39 will

be displayed.

Figure 5.39: Agreement Details For Others

________________________________________________________________________ 5.27

Online Management, Monitoring and Accounting System User Manual Ver 2.0 ________________________________________________________________________________________________ Fill all the details related to Agreement and click on button. The screen at Figure 5.38 will appear with the icon and ‘Click to finalize details’.

5.1.2 REPORTS

To view reports, click on the Reports icon on the Index page (Figure 1.3). It will display a menu.

Select Tendering from that menu List.

Figure 5.40: Reports –Tendering On selecting Tendering, the screen as shown in Figure 5.41. This page lists all the reports for

Tendering in Report selection box.

Figure 5.41: Tendering Report Page – District Login

From here DPIU can view the reports for the following Sub Modules.

1. Tender Notices 2. Agreement Details

________________________________________________________________________ 5.28


1. Tender Notices On selecting the Tender Notices option from selection box shown in Figure 5.42 above,

following report showing the list of all tender notices published by DPIU appears.

Figure 5.42: Tender List in the District

Further, on clicking the particular NIT No, the Tender notice will be displayed. The Status shows

whether the NIT is published or it is Draft Tender Notice. On clicking on Package Number, the

Roads related to corresponding Package Number, with length, will be displayed.

DPIU can be able to view the Published Tender notices, Draft Tender Notices according to year

by selecting year and option. 2. Agreement Details On selecting the Agreement Details option from selection box shown in Figure 5.42 above,

following report showing the Agreement List appears.

________________________________________________________________________ 5.29


Figure 5.43: List of Agreement of a District

Further on clicking the particular Agreement, the DPIU can be able to see the details of

Agreement. 5.2 State Login On successful login, Index page (Figure 1.3) opens. Move the mouse over to Data Entry (Figure 5.44). A menu appears, Click Tendering.



________________________________________________________________________ 5.30


Figure 5.45: Tendering Index Page - State Login

The Tendering module with State login further lists master data under following sub modules-

1. Publish Drafts 2. Publish New Tender Notice 3. 40 point Checklist

1. Publish Drafts:

NOTE: All links under Tendering module (with State login) are explained in

Tendering with District login. The functionality of these links is same. Only

difference is that in State login, data of all the districts will be displayed.

2.Publish New Tender Notice:

NOTE: All links under Tendering module (with State login) are explained in

Tendering with District login. The functionality of these links is same. Only

difference is that in State login, data of all the districts will be displayed.

________________________________________________________________________ 5.31

Online Management, Monitoring and Accounting System User Manual Ver 2.0 ________________________________________________________________________________________________ 3. 40-points Checklist: For 40-point checklist and technical-bid it is mandatory to fill 4 fields whose link is given above the

tender list as shown in Figure 5.46.

Figure 5.46: Link For Filling State values

Click on the Click to fill State Information link, it will display the following Figure 5.47

Figure 5.47: Entry Screen For State Values

Enter all the values and click on button. If this Information is not entered, then SRRDA

will not be able to publish the Tender notice by State login and error message box will be

displayed.

Before Agreement Details SRRDA must enter the Information of Packages in Award of Work for

Entering Tendering Details. Go to Data Entry-Basic Module-Form-7 (Tendering), the screen as

shown in Figure 5.48 will be displayed.

________________________________________________________________________ 5.32


Figure 5.48: Selection of District

Select district and year and click on , then all the Package lists of selected year will be

displayed. The further procedure is same, which is for district login.

5.2.3 40-points Checklist -

Select 40-points checklist from Data Entry->Tendering->40-points checklist as shown in

Figure 5.49 below.

Figure 5.49: Selection of Sub-Module

Click on button. After Clicking on button the screen as shown in Figure 5.50 appears.

________________________________________________________________________ 5.33


Figure 5.50: Screen of 40-points Checklist

The 40-points checklist for the State is displayed after clicking button.

There are 4 options to select-

- 40-point Checklist

- Employment Information

- Equipment Types For Construction

- Equipment Types For Lab

On clicking on each option the SRRDA is able to view the entry screen of the selected option.

SRRDA can edit the details entered.

Figure 5.51: Screen of Equipment Types For Lab

Unless the State IT Nodal Officer enters the list of the Equipment Types for Lab, it cannot be

reflected in the district level where entry is to be done for the Equipments for Lab (Please refer

5.1.1.2)

________________________________________________________________________ 5.34

Online Management, Monitoring and Accounting System User Manual Ver 2.0 ________________________________________________________________________________________________ 5.3 Reports

NOTE: All the reports under Tendering module (with State login) are explained in

Tendering with District login. The flow of the links is same. Only the SRRDA

must select the district to view the Tender Notice Report.

5.4 MoRD Login

NOTE: All the reports under Tendering module (with MoRD login) are explained

in Tendering with District login. The flow of the links is same. Only the MoRD

must select the State Name and corresponding district to view the Tender Notice

Report.

5.5 ITNO Login

On successful login, Index page (Figure 1.3) opens. Move the mouse over to Data Entry (Figure 5.52). A menu appears, Click Tendering.



________________________________________________________________________ 5.35


Figure 5.53: Data Entry – Tendering The Tendering module with State login further lists master data under following sub modules-

1. Agreement Deletion 2. In-Active Tender 3. Un-Publish Tender

1. Agreement Deletion Select Agreement Deletion from Data Entry->Tendering-> Agreement Deletion as shown in

Figure 5.54 below.

Figure 5.54: Tendering Sub Module List


Figure 5.55: List Of Agreement Types

________________________________________________________________________ 5.36

Online Management, Monitoring and Accounting System User Manual Ver 2.0 ________________________________________________________________________________________________ There are 4 options to select: -

- Contractors

- Suppliers

- Others for Roads

- Others for DPR etc.

Select appropriate option and Click on . After Clicking on button the screen as

shown in Figure 5.56 appears.

Figure 5.56: List Of Districts And Phases

Select district and year and Click . After Clicking on button the screen as shown in

Figure 5.57 appears.

Figure 5.57: Agreement Details Only finalized agreement will be displayed. To delete agreement, click on delete link then confirm

message will be asked. After clicking on Ok button of message, agreement will be deleted.

________________________________________________________________________ 5.37

Online Management, Monitoring and Accounting System User Manual Ver 2.0 ________________________________________________________________________________________________ 2. In-Active Tender

Select Agreement Deletion from Data Entry->Tendering-> In-Active Tender as shown in

Figure 5.58 below.

Figure 5.58: Tendering Sub Module List


Figure 5.59: List Of Districts And Phases

Select district and year and Click . After Clicking on button the screen as shown in

Figure 5.60 appears.

________________________________________________________________________ 5.38


________________________________________________________________________ 5.39

Figure 5.60: List Of In-Active Tenders Only In-Active tender will be displayed. To active tender, click on Change Status link then confirm

message will be asked. After clicking on Ok button of message, tender will be active.

3. Un-Publish Tender

Select Un-Publish Tender from Data Entry->Tendering-> Un-Publish Tender as shown in Figure 5.61 below.

Figure 5.61: Tendering Sub Module List Click on button. After Clicking on button the screen as shown in Figure 5.62 appears.

Figure 5.62: Tender Draft List Only published tender will be displayed. To unpublish tender, click on unpublish link then confirm

message will be asked. After clicking on Ok button of message, tender will be unpublished.