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+REPUBLIC OF KENYA

COUNTY GOVERNMENTOF KIRINYAGAP.O. BOX 260

KUTUS

THE STANDARD TENDER DOCUMENTAND LIST OF REQUIREMENTS

TENDER NO. CGK/008/201 /201!"201!/2016

SUPPLY OF

PRINTED ACCOUNTABLE DOCUMENTS

RECEIPT NO.

CLOSING DATE # TIME$ TUESDAY

24 TH JUNE 2014 at 12.00 NOON.

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TABLE OF CONTENTS

PAGE

INTRODUCTION . 3

SECTION I INVITATION TO TENDER 4

SECTION II INSTRUCTIONS TO TENDERERS. 5Appendix to Instru tions to Tenderers !"

SECTION III GENERA# CONDITIONS O$ CONTRACT. !3

SECTION IV SPECIA# CONDITIONS O$ CONTRACT.. 3%

SECTION V TEC&NICA# SPECI$ICATIONS 3!

SECTION VI SC&EDU#E O$ RE'UIRE(ENTS. 34

SECTION VII PRICE SC&EDU#E $OR GOODS.. 35

SECTION VIII STANDARD $OR(S. 3)

*." $OR( O$ TENDER 3+

*.! CON$IDENTIA# ,USINESS'UESTIONNAIRES $OR(S.. 3*

*.3 TENDER SECURIT- $OR(. 3

*.4 CONTRACT $OR( 4%

*.5 PER$OR(ANCE SECURIT- $OR( 4"

*.) ,AN/ GUARANTTE $OR ADVANCEPA-(ENT $OR(. 4!

*.+ (ANU$ACTURER0S AUT&ORI1ATION

$OR(. 43

!

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I%&'()*+&,(%

"." T2is St nd rd Tender Do u ent 2 s een prep red 6or use 7 pu 8ientities in /en7 .

".! T2e 6o88o9in: :ener 8 dire tions s2ou8d e o ser;ed 92en usin: t2e

do u ent.< = Spe i6i det i8s s2ou8d e 6urnis2ed in t2e In;it tion to Tender ndin t2e spe i 8 onditions o6 ontr t. T2e 6in 8 do u ents to e

pro;ided to t2e tenderers s2ou8d not 2 ;e 8 n> sp es or :i;eoptions

< = T2e Instru tions to Tenderers nd t2e :ener 8 onditions o6ontr t s2ou8d re in un 2 n:ed. An7 ne ess r7 end ents tot2ese p rts s2ou8d e de t2rou:2 t2e spe i 8 onditions o6ontr t nd t2e ppendix to instru tions to tenderers.

".3 < = In6or tion ont ined in t2e In;it tion to Tender s2 88 on6or tot2e d t nd in6or tion in t2e tender do u ents to en 8e potenti 8tenderers to de ide 92et2er or not to p rti ip te nd s2 88 indi te n7i port nt tender re?uire ents.

< = T2e In;it tion to Tender s2 88 e issued s n d;ertise ent inord n e 9it2 t2e re:u8 tions or 8etter o6 in;it tion ddressed to

tenderers 92o 2 ;e expressed interest 6o88o9in: t2e in;it tion 6or

expression o6 interest 6or 92i 2 t2e in;it tion is issued.

3

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SECTION I INVITATION TO TENDER DATE ---------------------------

TENDER REF NO . CG/@%%*@!%"4@!%"5

TENDER NAME Supp87 o6 Printed @A ount 8e

Do u ents

"." T2e /irin7 : Count7 Go;ern ent in;ites se 8ed ids 6ro e8i:i 8endid tes 6or * ( P',%&3) A++(*%&45 3 D(+* 3%& .

".! Interested e8i:i 8e ndid tes 7 o t in 6urt2er in6or tion 6ro ndinspe t t2e tender do u ents t /irin7 : Count7 Go;ern entO66i es t t2e /eru:o7 Distri t &e d?u rters Ground $8oor durin:nor 8 9or>in: 2ours.

".3 A o p8ete set o6 tender do u ents 7 e o t ined 7 interestedndid tes upon p 7 ent o6 non re6und 8e 6ees o6 K3% 4 S7, ,%

ONE T7(* 4%) 9KS7 . 1:000/;< in s2 or , n>ers 2e?ue p 7 8eto C(*%& S3+'3&4' K,',% 4 4 C(*%& .

".4 Co p8eted tender do u ents re to e en 8osed in p8 in se 8eden;e8opes r>ed 9it2 tender re6eren e nu er nd e deposited int2e Tender ,ox on /eru:o7 Distri t &e d?u rters or e ddressed to

Kirinyaga Co nty S!"r!tary so s to e re ei;ed on or e6oreT*3 )4 2 TH =*%3 201 4& 12.00%((%

".5 Pri es ?uoted s2ou8d e net in 8usi;e o6 88 t xes nd de8i;er7 ust ein /en7 S2i88in:s nd s2 88 re in ; 8id 6or

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SECTION II " INSTRUCTIONS TO TENDERERS

!." E , ,5 3 T3%)3'3'

!."." T2is In;it tion 6or Tenders is open to 88 tenderers e8i:i 8e sdes ri ed in t2e In;it tion to Tender. Su ess6u8 tenderers s2 88

o p8ete t2e supp87 o6 :oods 7 t2e intended o p8etion d tespe i6ied in t2e S 2edu8e o6 Re?uire ents Se tion VI.

!.".! T2e pro urin: entit70s e p8o7ees o ittee e ers o rde ers nd t2eir re8 ti;e

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!.3 C( & ( T3%)3',%

!.3." T2e Tenderer s2 88 e r 88 osts sso i ted 9it2 t2e prep r tion ndsu ission o6 its tender nd t2e pro urin: entit7 9i88 in no se eresponsi 8e or 8i 8e 6or t2ose osts re: rd8ess o6 t2e ondu t orout o e o6 t2e tenderin: pro ess.

!.3.! T2e pri e to e 2 r:ed 6or t2e tender do u ent s2 88 not ex eed/s2s." %%%@

!.3.3 A88 6ir s 6ound p 8e o6 per6or in: t2e ontr t s tis6 tori87 inord n e 9it2 t2e set pre?u 8i6i tion riteri s2 88 e pre?u 8i6ied.

!.4. T73 T3%)3' D(+* 3%&

!.4." T2e tender do u ent o prises t2e do u ents 8isted e8o9 ndddend issued in ord n e 9it2 8 use !.) o6 t2ese instru tions toTenderers

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!.5 C 4', ,+4&,(% ( D(+* 3%&

!.5." A prospe ti;e tenderer re?uirin: n7 8 ri6i tion o6 t2e tenderdo u ent 7 noti67 t2e Pro urin: entit7 in 9ritin: or 7 post t t2eentit70s ddress indi ted in t2e In;it tion to Tender. T2e Pro urin:entit7 9i88 respond in 9ritin: to n7 re?uest 6or 8 ri6i tion o6 t2e

tender do u ents 92i 2 it re ei;es not 8 ter t2 n se;en

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!.* D(+* 3%& C( ', ,% ( T3%)3'

!.*." T2e tender prep red 7 t2e tenderers s2 88 o prise t2e 6o88o9in:o ponents

< = Tender $or nd Pri e S 2edu8e o p8eted in

ord n e 9it2 p r :r p2 !. !."% nd !."" e8o9< = do u ent r7 e;iden e est 8is2ed in ord n e 9it2 p r :r p2 !." t2 t t2e tenderer is e8i:i 8e to tender nd is?u 8i6ied to per6or t2e ontr t i6 its tender is epted

< = do u ent r7 e;iden e est 8is2ed in ord n e 9it2 p r :r p2 !.! t2 t t2e :oods nd n i88 r7 ser;i es to esupp8ied 7 t2e tenderer re e8i:i 8e :oods nd ser;i esnd on6or to t2e tender do u ents nd

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:oods nd ser;i es o66ered 92i 2 s2 88 e on6ir ed 7 erti6i teo6 ori:in issued t t2e ti e o6 s2ip ent.

!."3.3T2e do u ent r7 e;iden e o6 on6or it7 o6 t2e :oods to t2e tenderdo u ents 7 e in t2e 6or o6 8iter ture dr 9in:s nd d t nds2 88 onsist o6J

< = det i8ed des ription o6 t2e essenti 8 te 2ni 8 nd per6or n e2 r teristi o6 t2e :oods

< = 8ist :i;in: 6u88 p rti u8 rs in 8udin: ; i8 8e sour e ndurrent pri es o6 sp re p rts spe i 8 too8s et . ne ess r7 6ort2e proper nd ontinuin: 6un tionin: o6 t2e :oods 6or periodo6 t9o

< = 8 use 7 8 use o ent r7 on t2e Pro urin: entit70sTe 2ni 8 Spe i6i tions de onstr tin: su st nti 8responsi;eness o6 t2e :oods nd ser;i e to t2ose spe i6i tionsor st te ent o6 de;i tions nd ex eptions to t2e pro;isions o6t2e Te 2ni 8 Spe i6i tions.

!."3.4$or purposes o6 t2e do u ent r7 e;iden e to e 6urnis2ed pursu nt to p r :r p2 !."3.3< = o;e t2e tenderer s2 88 note t2 t st nd rds 6or9or> ns2ip teri 8 nd e?uip ent s 9e88 s re6eren es to r ndn es or t 8o:ue nu ers desi:n ted 7 t2e Pro ure ent entit7 inits Te 2ni 8 Spe i6i tions re intended to e des ripti;e on87 nd

not restri ti;e. T2e tenderer 7 su stitute 8tern ti;e st nd rds r nd n es nd@or t 8o:ue nu ers in its tender pro;ided t2 t itde onstr tes to t2e Pro ure ent entit70s s tis6 tion t2 t t2esu stitutions ensure su st nti 8 e?ui; 8en e to t2ose desi:n ted in t2eTe 2ni 8 Spe i6i tions.

2.1 T3%)3' S3+*',&

!."4."T2e tenderer s2 88 6urnis2 s p rt o6 its tender tender se urit7 6ort2e ount spe i6ied in t2e Appendix to In;it tion to Tenderers.

!."4.!T2e tender se urit7 s2 88 e in t2e ount o6 %.5 K ! per ent o6 t2etender pri e.

!."4.3T2e tender se urit7 is re?uired to prote t t2e Pro urin: entit7 : instt2e ris> o6 Tenderer0s ondu t 92i 2 9ou8d 9 rr nt t2e se urit70s6or6eiture pursu nt to p r :r p2 !."4.+

""

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!."4.4T2e tender se urit7 s2 88 e deno in ted in /en7 S2i88in:s or innot2er 6ree87 on;erti 8e urren 7 nd s2 88 e in t2e 6or o6 n>:u r ntee or n> dr 6t issued 7 reput 8e n> 8o ted in /en7or ro d or :u r ntee issued 7 reput 8e insur n e o p n7 int2e 6or pro;ided in t2e tender do u ents or not2er 6or ept 8eto t2e Pro urin: entit7 nd ; 8id 6or t2irt7

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tender se urit7. A tenderer :r ntin: t2e re?uest 9i88 not e re?uirednor per itted to odi67 its tender.

!.") F(' 4& 4%) S, %,% ( T3%)3'

!.")."T2e tenderer s2 88 prep re t9o opies o6 t2e tender 8e r87 r>in:

e 2 ?ORIGINAL TENDER@ nd ?COPY OF TENDER: sppropri te. In t2e e;ent o6 n7 dis rep n 7 et9een t2e t2eori:in 8 s2 88 :o;ern.

!.").!T2e ori:in 8 nd 88 opies o6 t2e tender s2 88 e t7ped or 9ritten ininde8i 8e in> nd s2 88 e si:ned 7 t2e tenderer or person or personsdu87 ut2oriFed to ind t2e tenderer to t2e ontr t. T2e 8 tterut2oriF tion s2 88 e indi ted 7 9ritten po9er o6 ttorne7o p n7in: t2e tender. A88 p :es o6 t2e tender ex ept 6or

un ended printed 8iter ture s2 88 e initi 8ed 7 t2e person or persons si:nin: t2e tender.

!.").3 T2e tender s2 88 2 ;e no inter8ine tions er sures or o;er9ritin:ex ept s ne ess r7 to orre t errors de 7 t2e tenderer in 92i 2se su 2 orre tions s2 88 e initi 8ed 7 t2e person or persons

si:nin: t2e tender.

2.1 S34 ,% 4%) M4' ,% ( T3%)3'

!."+." T2e Tenderer s2 88 se 8 t2e ori:in 8 nd e 2 op7 o6 t2e tender insep r te en;e8opes du87 r>in: t2e en;e8opes s ORIGINA# ndCOP-. T2e en;e8opes s2 88 t2en e se 8ed in n outer en;e8ope.

!."+.! T2e inner nd outer en;e8opes s2 88J< = e ddressed to t2e Pro urin: entit7 t t2e ddress :i;en in t2e

In;it tion to TenderJ

< = e r tender nu er nd n e in t2e In;it tion 6or Tenders ndt2e 9ords DO NOT OPEN ,E$ORE T*3 )4 2 &7 =*%3

201 4& 12.00 %((% .

!."+.3 T2e inner en;e8opes s2 88 8so indi te t2e n e nd ddress o6 t2etenderer to en 8e t2e tender to e returned unopened in se it isde 8 red 8 te .

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!."+.4 I6 t2e outer en;e8ope is not se 8ed nd r>ed s re?uired 7 p r :r p2 !."+.! t2e Pro urin: entit7 9i88 ssu e no responsi i8it76or t2e tender0s isp8 e ent or pre ture openin:.

!."* D34) ,%3 (' S*5 , ,(% ( T3%)3'

!."*."Tenders ust e re ei;ed 7 t2e Pro urin: entit7 t t2e ddressspe i6ied under p r :r p2 !."+.! no 8 ter t2 n T*3 )4 2 &7 =*%3201 4& 12.00 %((%.

!."*.!T2e Pro urin: entit7 7 t its dis retion extend t2is de d8ine 6or t2esu ission o6 tenders 7 endin: t2e tender do u ents in

ord n e 9it2 p r :r p2 !.) in 92i 2 se 88 ri:2ts ndo 8i: tions o6 t2e Pro urin: entit7 nd ndid tes pre;ious87 su Be tto t2e de d8ine 9i88 t2ere6ore e su Be t to t2e de d8ine s extended

2.1 M(), ,+4&,(% 4%) ,&7)'4 4 ( T3%)3'

!." ."T2e tenderer 7 odi67 or 9it2dr 9 its tender 6ter t2e tender0ssu ission pro;ided t2 t 9ritten noti e o6 t2e odi6i tion in 8udin:su stitution or 9it2dr 9 8 o6 t2e tenders is re ei;ed 7 t2e Pro urin:Entit7 prior to t2e de d8ine pres ri ed 6or su ission o6 tenders.

!." .!T2e Tenderer0s odi6i tion or 9it2dr 9 8 noti e s2 88 e prep redse 8ed r>ed nd disp t 2ed in ord n e 9it2 t2e pro;isions o6

p r :r p2 !."+. A 9it2dr 9 8 noti e 7 8so e sent 7 8e te8ex ut 6o88o9ed 7 si:ned on6ir tion op7 post r>ed not 8 ter t2 nt2e de d8ine 6or su ission o6 tenders.

!." .3No tender 7 e odi6ied 6ter t2e de d8ine 6or su ission o6tenders.

!." .4No tender 7 e 9it2dr 9n in t2e inter; 8 et9een t2e de d8ine 6orsu ission o6 tenders nd t2e expir tion o6 t2e period o6 tender; 8idit7 spe i6ied 7 t2e tenderer on t2e Tender $or . Hit2dr 9 8 o6 tender durin: t2is inter; 8 7 resu8t in t2e Tenderer0s 6or6eiture o6its tender se urit7 pursu nt to p r :r p2 !."4.+

!." .5T2e pro urin: entit7 7 t n7 ti e ter in te pro ure ent pro eedin:s e6ore ontr t 9 rd nd s2 88 not e 8i 8e to n7 person 6or t2e ter in tion.

"4

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!." .)T2e pro urin: entit7 s2 88 :i;e pro pt noti e o6 t2e ter in tion to t2etenderers nd on re?uest :i;e its re sons 6or ter in tion 9it2in "4d 7s o6 re ei;in: t2e re?uest 6ro n7 tenderer.

2.20 O 3%,% ( T3%)3'

!.!%."T2e Pro urin: entit7 9i88 open 88 tenders in t2e presen e o6 tenderers0represent ti;es 92o 2oose to ttend on T*3 )4 2 &7 =*%3 201 4&12.00 %((% nd in t2e 8o tion spe i6ied in t2e In;it tion to Tender.

T2e tenderers0 represent ti;es 92o re present s2 88 si:n re:istere;iden in: t2eir ttend n e.

!.!%.!T2e tenderers0 n es tender odi6i tions or 9it2dr 9 8s tender pri es dis ounts nd t2e presen e or sen e o6 re?uisite tenderse urit7 nd su 2 ot2er det i8s s t2e Pro urin: entit7 t its dis retion7 onsider ppropri te 9i88 e nnoun ed t t2e openin:.

!.!%.3T2e Pro urin: entit7 9i88 prep re inutes o6 t2e tender openin:.

2.21 C 4', ,+4&,(% ( T3%)3'

!.!"."To ssist in t2e ex in tion e; 8u tion nd o p rison o6 tenders t2ePro urin: entit7 7 t its dis retion s> t2e tenderer 6or 8 ri6i tion o6 its tender. T2e re?uest 6or 8 ri6i tion nd t2e

response s2 88 e in 9ritin: nd no 2 n:e in t2e pri es or su st n eo6 t2e tender s2 88 e sou:2t o66ered or per itted.

!.!".!An7 e66ort 7 t2e tenderer to in68uen e t2e Pro urin: entit7 in t2ePro urin: entit70s tender e; 8u tion tender o p rison or ontr t9 rd de isions 7 resu8t in t2e reBe tion o6 t2e tenderers0 tender.

2.22 P'3 , ,%4' E 4 ,%4&,(%

!.!!."T2e Pro urin: entit7 9i88 ex ine t2e tenders to deter ine 92et2er

t2e7 re o p8ete 92et2er n7 o put tion 8 errors 2 ;e een de92et2er re?uired sureties 2 ;e een 6urnis2ed 92et2er t2e do u ents2 ;e een proper87 si:ned nd 92et2er t2e tenders re :ener 887 inorder.

!.!!.!Arit2 eti 8 errors 9i88 e re ti6ied on t2e 6o88o9in: sis. I6 t2ere is dis rep n 7 et9een t2e unit pri e nd t2e tot 8 pri e t2 t is

o t ined 7 u8tip87in: t2e unit pri e nd ?u nti67 t2e unit pri e

"5

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s2 88 pre; i8 nd t2e tot 8 pri e s2 88 e orre ted. I6 t2e ndid tedoes not ept t2e orre tion o6 t2e errors its tender 9i88 e reBe tednd its tender se urit7 6or6eited. I6 t2ere is dis rep n 7 et9een9ords nd 6i:ures t2e ount in 9ords 9i88 pre; i8

!.!!.3T2e Pro urin: entit7 7 9 i;e n7 inor in6or 8it7 or non

on6or it7 or irre:u8 rit7 in tender 92i 2 does not onstitute teri 8 de;i tion pro;ided su 2 9 i;er does not preBudi e or e66e tt2e re8 ti;e r n>in: o6 n7 tenderer.

!.!!.4Prior to t2e det i8ed e; 8u tion pursu nt to p r :r p2 !.!3 t2ePro urin: entit7 9i88 deter ine t2e su st nti 8 responsi;eness o6 e 2tender to t2e tender do u ents. $or purposes o6 t2ese p r :r p2s su st nti 887 responsi;e tender is one 92i 2 on6or s to 88 t2e ter snd onditions o6 t2e tender do u ents 9it2out teri 8 de;i tions.T2e Pro urin: entit70s deter in tion o6 tender0s responsi;eness is to

e sed on t2e ontents o6 t2e tender itse86 9it2out re ourse toextrinsi e;iden e.

!.!!.5I6 tender is not su st nti 887 responsi;e it 9i88 e reBe ted 7 t2ePro urin: entit7 nd 7 not su se?uent87 e de responsi;e 7 t2etenderer 7 orre tion o6 t2e non on6or it7.

2.2> C(% 3' ,(% &( S,% 3 C*''3%+

!.!3."H2ere ot2er urren ies re used t2e pro urin: entit7 9i88 on;ertt2ese urren ies to /en7 S2i88in:s usin: t2e se88in: ex 2 n:e r te ont2e d te o6 tender 8osin: pro;ided 7 t2e Centr 8 , n> o6 /en7 .

2.2 E 4 *4&,(% 4%) C( 4', (% ( T3%)3'

!.!4."T2e Pro urin: entit7 9i88 e; 8u te nd o p re t2e tenders 92i 22 ;e een deter ined to e su st nti 887 responsi;e pursu nt to

p r :r p2 !.!!

!.!4.!T2e tender e; 8u tion o ittee s2 88 e; 8u te t2e tender 9it2in 3%d 7s o6 t2e ; 8idit7 period 6ro t2e d te o6 openin: t2e tender.

!.!4.3A tenderer 92o :i;es 6 8se in6or tion in t2e tender do u ent outits ?u 8i6i tion or 92o re6uses to enter into ontr t 6ternoti6i tion o6 ontr t 9 rd s2 88 e onsidered 6or de r ent 6ro

p rti ip tin: in 6uture pu 8i pro ure ent.

")

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2.2! P'3 3'3%+3

!.!5."Pre6eren e 92ere 88o9ed in t2e e; 8u tion o6 tenders s2 88 not ex eed"5L

2.26 C(%&4+&,% &73 P'(+*',% 3%&,&

!.!)." Su Be t to p r :r p2 !.!" no tenderer s2 88 ont t t2e Pro urin:entit7 on n7 tter re8 ted to its tender 6ro t2e ti e o6 t2e tenderopenin: to t2e ti e t2e ontr t is 9 rded.

!.!).!An7 e66ort 7 tenderer to in68uen e t2e Pro urin: entit7 in itsde isions on tender e; 8u tion tender o p rison or ontr t 9 rd7 resu8t in t2e reBe tion o6 t2e Tenderer0s tender.

2.2 A 4') ( C(%&'4+&

< = P( &" *4 , ,+4&,(%

!.!+."In t2e sen e o6 pre ?u 8i6i tion t2e Pro urin: entit7 9i88 deter ineto its s tis6 tion 92et2er t2e tenderer t2 t is se8e ted s 2 ;in:su itted t2e 8o9est e; 8u ted responsi;e tender is ?u 8i6ied to

per6or t2e ontr t s tis6 tori87.

!.!+.!T2e deter in tion 9i88 t >e into ount t2e tenderer 6in n i 8

te 2ni 8 nd produ tion p i8ities. It 9i88 e sed upon nex in tion o6 t2e do u ent r7 e;iden e o6 t2e tenderers?u 8i6i tions su itted 7 t2e tenderer pursu nt to p r :r p2 !."!.3s 9e88 s su 2 ot2er in6or tion s t2e Pro urin: entit7 dee s

ne ess r7 nd ppropri te.

!.!+.3An 66ir ti;e deter in tion 9i88 e prere?uisite 6or 9 rd o6 t2eontr t to t2e tenderer. A ne: ti;e deter in tion 9i88 resu8t inreBe tion o6 t2e Tenderer0s tender in 92i 2 e;ent t2e Pro urin: entit79i88 pro eed to t2e next 8o9est e; 8u ted tender to >e si i8 rdeter in tion o6 t2 t Tenderer0s p i8ities to per6or s tis6 tori87.

< = A 4') C',&3',4

!.!+.4 T2e Pro urin: entit7 9i88 9 rd t2e ontr t to t2e su ess6u8tenderer

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pro;ided 6urt2er t2 t t2e tenderer is deter ined to e ?u 8i6ied to per6or t2e ontr t s tis6 tori87.

< = P'(+*',% 3%&,& R, 7& &( V4' *4%&,&,3

!.!+.5 T2e Pro urin: entit7 reser;es t2e ri:2t t t2e ti e o6 ontr t 9 rd

to in re se or de re se t2e ?u ntit7 o6 :oods ori:in 887 spe i6ied int2e S 2edu8e o6 re?uire ents 9it2out n7 2 n:e in unit pri e or ot2erter s nd onditions

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A 3%), &( I% &'*+&,(% &( T3%)3'3'

N(&3 (% &73 A 3%), &( &73 I% &'*+&,(% &( T3%)3'3'

". T2e Appendix to instru tions to tenderers is intended to ssist t2e pro urin: entit7 in pro;idin: spe i6i in6or tion in re8 tion to t2e

orrespondin: 8 use in t2e instru tions to Tenderers in 8uded inSe tion II nd 2 s to e prep red 6or e 2 spe i6i pro ure ent.

!. T2e pro urin: entit7 s2ou8d spe i67 in t2e ppendix in6or tion ndre?uire ents spe i6i to t2e ir u st n es o6 t2e pro urin: entit7 t2e:oods to e pro ured nd t2e tender e; 8u tion riteri t2 t 9i88 pp87to t2e tenders.

3. In prep rin: t2e Appendix t2e 6o88o9in: spe ts s2ou8d e t >en intoonsider tion

< = T2e in6or tion t2 t spe i6ies nd o p8e ents pro;isions o6Se tion II to e in orpor ted

< = A end ents nd@or supp8e ents i6 n7 to pro;isions o6Se tion II s ne essit ted 7 t2e ir u st n es o6 t2e

:oods to e pro ured to e 8so In orpor ted

4. Se tion II s2ou8d re in un 2 n:ed nd n on87 e ended

t2rou:2 t2e Appendix.

5. C8 uses to e in 8uded in t2is p rt ust e onsistent 9it2 t2e pu 8i pro ure ent 8 9 nd t2e re:u8 tions.

!%

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A 3%), &( I% &'*+&,(% &( T3%)3'3'

T2e 6o88o9in: in6or tion re: rdin: t2e p rti u8 rs o6 t2e tender s2 88o p8e ent supp8e ent or end t2e pro;isions o6 t2e instru tions totenderers. H2ere;er t2ere is on68i t et9een t2e pro;ision o6 t2einstru tions to tenderers nd t2e pro;isions o6 t2e ppendix t2e pro;isions

o6 t2e ppendix 2erein s2 88 pre; i8 o;er t2ose o6 t2e instru tions totenderers

INSTRUCTIONS TOTENDERERSREFERENCE

PARTICULARS OF APPENDIX TOINSTRUCTIONS TO TENDERS TO ATTACHTHE FOLLO ING DOCUMENTS

!."." Attach a copy of Tender Receipt Valid Tax Compliance CertificateVAT/PIN Certificate

Company Registration Physical Address for the company Past Experience at least 3 rs!ingle "#siness Permit for $%&'

Proof of (inancial )Certified *y "an+ statement) for the last six months,/A#dited Acco#nt for$%&%/$%&&- $%&&/$%&$, .irectors/ 0ners 1icense as a printing firm Pre2io#s 0or+ done )attach s#pportingdoc#ment, o#tling the firmCapacity in terms of e #ipmentso0ned/arrangement to hireCredit Policy!ec#rity feat#res of Acco#nta*le doc#ments4

A properly filled Confidential "#siness5#estionnaire

!.")." !#*mitting t0o copies)original - copy,!igning of Tender (orm

!."+." ! 3 T#esday $'th 6#ne$%&' at &$4%% noon

!."5." Tender shall remain 2alid for 7% days after theopening date

Not!# $ot% &o" '!nt( )Origina* + Co,y- (%a** !ar a** t%! atta"%'!nt(r!/ ir!&

)Complete as necessary,

!"

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SECTION III$ GENERAL CONDITIONS OF CONTRACT

T45 3 ( C 4* 3

P :e3." De6initions !33.! App8i tion.. !33.3 Countr7 o6 Ori:in.. !33.4 St nd rds. !43.5 Use o6 Contr t do u ents nd in6or tion. !43.) P tent Ri:2ts !43.+ Per6or n e se urit7 !43.* Inspe tion nd Tests. !53. P >in:... !)3."% De8i;er7 nd do u ents !)3."" Insur n e . !)3."! P 7 ent !)3."3 Pri e. !)3."4 Assi:n ents !+3."5 Su ontr ts.. !+3.") Ter in tion 6or de6 u8t.. !+3."+ #i?uid ted d :es.. !*3."* Reso8ution o6 Disputes !*

3." # n:u :e nd 8 9.. !*3.!% $or e ( Beure !*

!!

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SECTION III " GENERAL CONDITIONS OF CONTRACT

3." D3 ,%,&,(%

3."." In t2is Contr t t2e 6o88o9in: ter s s2 88 e interpreted s indi tedJ< = T2e Contr t e ns t2e :ree ent entered into et9een t2e

Pro urin: entit7 nd t2e tenderer s re orded in t2e Contr t$or si:ned 7 t2e p rties in 8udin: 88 tt 2 ents ndppendi es t2ereto nd 88 do u ents in orpor ted 7 re6eren et2erein.

< = T2e Contr t Pri e e ns t2e pri e p 7 8e to t2e tenderer undert2e Contr t 6or t2e 6u88 nd proper per6or n e o6 itsontr tu 8 o 8i: tions

< = T2e Goods e ns 88 o6 t2e e?uip ent 2iner7 nd@or ot2erteri 8s 92i 2 t2e tenderer is re?uired to supp87 to t2e

Pro urin: entit7 under t2e Contr t.

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3.4 S&4%)4')

3.4." T2e Goods supp8ied under t2is Contr t s2 88 on6or to t2e st nd rdsentioned in t2e Te 2ni 8 Spe i6i tions.

3.5 U 3 ( C(%&'4+& D(+* 3%& 4%) I% (' 4&,(%

3.5." T2e tenderer s2 88 not 9it2out t2e Pro urin: entit70s prior 9rittenonsent dis 8ose t2e Contr t or n7 pro;ision t2ere6ore or n7spe i6i tion p8 n dr 9in: p ttern s p8e or in6or tion 6urnis2ed

7 or on e2 86 o6 t2e Pro urin: entit7 in onne tion t2ere9it2 to n7 person ot2er t2 n person e p8o7ed 7 t2e tenderer in t2e per6or n e o6 t2e Contr t.

3.5.! T2e tenderer s2 88 not 9it2out t2e Pro urin: entit70s prior 9rittenonsent >e use o6 n7 do u ent or in6or tion enu er ted in

p r :r p2 3.5." o;e

3.5.3 An7 do u ent ot2er t2 n t2e Contr t itse86 enu er ted in p r :r p2 3.5." s2 88 re in t2e propert7 o6 t2e Pro urin: entit7 nds2 88 e returned < 88 opies= to t2e Pro urin: entit7 on o p8etion o6t2e Tenderer0s per6or n e under t2e Contr t i6 so re?uired 7 t2ePro urin: entit7

3.) P4&3%& R, 7&

3.)." T2e tenderer s2 88 inde ni67 t2e Pro urin: entit7 : inst 88 t2ird p rt7 8 i s o6 in6rin:e ent o6 p tent tr de r> or industri 8 desi:nri:2ts risin: 6ro use o6 t2e Goods or n7 p rt t2ereo6 in t2ePro urin: entit70s ountr7

3.+ P3' (' 4%+3 S3+*',&

3.+." Hit2in t2irt7

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3.+.3 T2e per6or n e se urit7 s2 88 e deno in ted in t2e urren 7 o6 t2eContr t or in 6ree87 on;erti 8e urren 7 ept 8e to t2ePro urin: entit7 nd s2 88 e in t2e 6or o6 n> :u r ntee or nirre;o 8e 8etter o6 redit issued 7 reput 8e n> 8o ted in/en7 or ro d ept 8e to t2e Pro urin: entit7 in t2e 6or

pro;ided in t2e tender do u ents.

3.+.4 T2e per6or n e se urit7 9i88 e dis 2 r:ed 7 t2e Pro urin: entit7nd returned to t2e C ndid te not 8 ter t2 n t2irt7

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3. P4+ ,%

3. ." T2e tenderer s2 88 pro;ide su 2 p >in: o6 t2e Goods s is re?uired to pre;ent t2eir d :e or deterior tion durin: tr nsit to t2eir 6in 8destin tion s indi ted in t2e Contr t.

3. .! T2e p >in: r>in: nd do u ent tion 9it2in nd outside t2e p > :es s2 88 o p87 stri t87 9it2 su 2 spe i 8 re?uire ents s s2 88 e express87 pro;ided 6or in t2e Contr t

3."% D3 , 3' 4%) D(+* 3%&

3."%."De8i;er7 o6 t2e Goods s2 88 e de 7 t2e tenderer in ord n e9it2 t2e ter s spe i6ied 7 Pro urin: entit7 in its S 2edu8e o6Re?uire ents nd t2e Spe i 8 Conditions o6 Contr t

3."" I% *'4%+3

3.""."T2e Goods supp8ied under t2e Contr t s2 88 e 6u887 insured : inst8oss or d :e in ident 8 to nu6 turer or ?uisitiontr nsport tion stor :e nd de8i;er7 in t2e nner spe i6ied in t2eSpe i 8 onditions o6 ontr t.

3."! P4 3%&

3."!." T2e et2od nd onditions o6 p 7 ent to e de to t2e tendererunder t2is Contr t s2 88 e spe i6ied in Spe i 8 Conditions o6Contr t

3."!.! P 7 ents s2 88 e de pro pt87 7 t2e Pro urin: entit7 s spe i6iedin t2e ontr t

>.1> P',+3

3."3." Pri es 2 r:ed 7 t2e tenderer 6or :oods de8i;ered nd ser;i es per6or ed under t2e Contr t s2 88 not 9it2 t2e ex eption o6 n7 pri e dBust ents ut2oriFed in Spe i 8 Conditions o6 Contr t ; r76ro t2e pri es 7 t2e tenderer in its tender.

3."3.! Contr t pri e ; ri tions s2 88 not e 88o9ed 6or ontr ts notex eedin: one 7e r

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3."3.3 H2ere ontr t pri e ; ri tion is 88o9ed t2e ; ri tion s2 88 notex eed "%L o6 t2e ori:in 8 ontr t pri e.

3."3.4 Pri e ; ri tion re?uest s2 88 e pro essed 7 t2e pro urin: entit79it2in 3% d 7s o6 re ei;in: t2e re?uest.

>.1 . A , % 3%&

3."4." T2e tenderer s2 88 not ssi:n in 92o8e or in p rt its o 8i: tions to per6or under t2is Contr t ex ept 9it2 t2e Pro urin: entit70s prior9ritten onsent

>.1! S*5+(%&'4+&

3."5." T2e tenderer s2 88 noti67 t2e Pro urin: entit7 in 9ritin: o6 88su ontr ts 9 rded under t2is Contr t i6 not 8re d7 spe i6ied int2e tender. Su 2 noti6i tion in t2e ori:in 8 tender or 8 ter s2 88 notre8ie;e t2e tenderer 6ro n7 8i i8it7 or o 8i: tion under t2eContr t

>.16 T3' ,%4&,(% (' )3 4* &

3.")." T2e Pro urin: entit7 7 9it2out preBudi e to n7 ot2er re ed7 6or re 2 o6 Contr t 7 9ritten noti e o6 de6 u8t sent to t2e tendererter in te t2is Contr t in 92o8e or in p rt

< = i6 t2e tenderer 6 i8s to de8i;er n7 or 88 o6 t2e :oods 9it2int2e period

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SECTION IV " SPECIAL CONDITIONS OF CONTRACT

N(&3 (% S 3+,4 C(%),&,(% ( C(%&'4+&

T2e 8 uses in t2is se tion re intended to ssist t2e pro urin: entit7 in

pro;idin: ontr t spe i6i in6or tion in re8 tion to orrespondin: 8 usesin t2e Gener 8 Conditions o6 Contr t.

T2e pro;isions o6 Se tion IV o p8e ent t2e Gener 8 Conditions o6Contr t in 8uded in Se tion III spe i67in: ontr tu 8 re?uire ents 8in>edto t2e spe i 8 ir u st n es o6 t2e pro urin: entit7 nd t2e :oods ein:

pro ured. In prep rin: Se tion IV t2e 6o88o9in: spe ts s2ou8d e t >eninto onsider tion.

< = In6or tion t2 t o p8e ent pro;isions o6 Se tion III ust ein orpor ted nd

< = A end ents nd@or supp8e ents to pro;isions o6 Se tion III sne essit ted 7 t2e ir u st n es o6 t2e :oods ein: pro ured ust8so e in orpor ted.

!

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SECTION IV " SPECIAL CONDITIONS OF CONTRACT

4.". Spe i 8 Conditions o6 Contr t s2 88 supp8e ent t2e Gener 8Conditions o6 Contr t. H2ene;er t2ere is on68i t et9een t2eGCC nd t2e SCC t2e pro;isions o6 t2e SCC 2erein s2 88 pre; i8 o;ert2ese in t2e GCC.

4!. Spe i 8 onditions o6 ontr t s re8 tes to t2e GCC

REFERENCE OFGCC

SPECIAL CONDITIONS OFCONTRACT

3.+." Not Applica*le

3."!." Payment after deli2ery period

3."*." Indicate resol#tions of disp#tes

)Complete as necessary,

3%

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SECTION V " TECHNICAL SPECIFICATIONS

!.1 G3%3'4

5."." T2ese spe i6i tions des ri e t2e re?uire ents 6or :oods. Tenderersre re?uested to su it 9it2 t2eir o66ers t2e det i8ed spe i6i tions

dr 9in:s t 8o:ues et 6or t2e produ ts t2e7 intend to supp87

5.".! Tenderers ust indi te on t2e spe i6i tions s2eets 92et2er t2ee?uip ent o66ered o p87 9it2 e 2 spe i6ied re?uire ent.

5.".3 A88 t2e di ensions nd p ities o6 t2e e?uip ent to e supp8ieds2 88 not e 8ess t2 n t2ose re?uired in t2ese spe i6i tions.De;i tions 6ro t2e si re?uire ents i6 n7 s2 88 e exp8 ined indet i8 in 9ritin: 9it2 t2e o66er 9it2 supportin: d t su 2 s8 u8 tion s2eets et . T2e pro urin: entit7 reser;es t2e ri:2t to

reBe t t2e produ ts i6 su 2 de;i tions s2 88 e 6ound riti 8 to t2e usend oper tion o6 t2e produ ts.

5.".4 T2e tenderers re re?uested to present in6or tion 8on: 9it2 t2eiro66ers s 6o88o9sJ

up

ser;i e@rep ir nd inten n e in 8udin: t2eir n es nd

ddresses.

3"

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SECTION VI " SCHEDULE OF REQUIREMENTS

Nu er Des ription 'u ntit7 De8i;er7 s 2edu8e s@ ont2s 6ro"

" T2e Pro urin: entit7 ust spe i67 2ere t2e d te 6ro 92i 2 t2e de8i;er7 s 2edu8e 9i88 st rt. T2 t d tes2ou8d e eit2er t2e d te o6 t2e ontr t 9 rd or t2e d te o6 ontr t si:n ture or t2e d te o6 openin: o68etter o6 redit or t2e d te o6 on6ir tion o6 t2e #etter o6 Credit s ppropri te. T2e Tender $or s2ou8din 8ude on87 ross re6eren e to t2is S 2edu8e.

3!

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SECTION VII " PRICE SHEDULE FOR GOODS

TENDER N(. CGK/008/201 /201!SUPPLY OF PRINTED STATIONERY/ACCOUNTABLE BOOKSTENDERER S NAME MMMMMMMMMMMMMMMMMMMMMMMMMMMMMMMMMMMMMM

" ! 3 4 5

I&3 D3 +', &,(% Q*4%&,& U%,& ',+3 U%,& ',+3 ((&73' ,%+,)3%&43' ,+3 4 45 3

" APP 6or edi 8 ex in tionerti6i te

! App8i tion 6or t2e 8i en e 6or s 6ees 5% in ounter6oi8 "%% s2eets

* C r p r> re eipts s

"" Cri in 8 ,oo>s No. "%!"! Dispos 8 Certi6i tes ,oo>s "%%

S2eets"3 $ i87 p8 nnin: po8i 7 up rds

"4 $ood 27:iene 8i en e8etss

"+ ( r>et re eipts re eipts

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!% ( ternit7 re:isters

!" /CG p r>in: p ssers=in A5

!! (edi 8 erti6i te oo>s

!3 (is e88 neous re eipt oo>r on ted top idd8e pin>

trip8i te :reen 5% s2eet

!4 (ortu r7 re:isters!5 Outp tient 8ini rd "%% s2eets!) P rto:r p2 oo>8ets!+ P tient pres ription s2eet oo>s in

A5!* R te de nd oo>sets in A3

3" Court Re:ister oo>s to e printed propert7 o6 /irin7 : Count7Go;ern ent

,oo>

3! C8e r n e Certi6i te oo> 6or R tes ,oo>

33 C8e r n e Certi6i te re?uest $or ,oo>

34 $ire Certi6i te o6 Co p8i n e ,oo>

35 Dis 2 r:e Su r7 ,oo> ,oo>

3) ( ternit7 in p tient Re ord ,oo>

3+ Cri in 8 oo> No. "!% ,oo>

3* Cri in 8 ,oo> No. "%" ,oo>

3 Dru:s@Anti ioti s Re:ister ,oo>

4% Cess oo>s

4" (is e88 neous re eipts

4! ,ond oo>s

43 Stone o;e ent per it

44 'urr 7 ess

45 Consent to 2 r:e

Si:n ture o6 tendererMMMMMMMMMMMMMMMMMMMMMMMMMMMMMMMMMMMMMMMM

Note J In se o6 dis rep n 7 et9een unit pri e nd tot 8 t2e unit pri e s2 88 pre; i8.

34

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8/12/2019 TENDER NO.8

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8/12/2019 TENDER NO.8

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*.3 TENDER SECURITY FORM

H2ere s . .

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8. CONTRACT FORM

T&IS AGREE(ENT de t2e d 7 o6 !% et9een name of Proc#rement entity, o6 .. co#ntry of Proc#rement entity9

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*.5 PERFORMANCE SECURITY FORM

ToJ Count7 Go;ern ent o6 /irin7 :

H&EREAS name of tenderer Qen in pursu n e o6 Contr t

No. reference n#m*er of the contract9 d ted!% to supp87 description of goods9 :u r ntee 7 reput 8e n> 6or t2esu spe i6ied t2erein s se urit7 6or o p8i n e 9it2 t2e Tenderer0s

per6or n e o 8i: tions in ord n e 9it2 t2e Contr t.

AND H&EREAS 9e 2 ;e :reed to :i;e t2e tenderer :u r nteeJ

T&ERE$ORE HE 2ere 7 66ir t2 t 9e re Gu r ntors nd responsi 8e to7ou on e2 86 o6 t2e tenderer up to tot 8 o6 .amo#nt of the g#arantee in 0ords and fig#re9 nd 9e undert >e to p 7 7ou

upon 7our 6irst 9ritten de nd de 8 rin: t2e tenderer to e in de6 u8t undert2e Contr t nd 9it2out ;i8 or r:u ent n7 su or su s 9it2in t2e8i its o6 .. amo#nt of g#arantee9 s 6ores id 9it2out7ou needin: to pro;e or to s2o9 :rounds or re sons 6or 7our de nd or t2e

su spe i6ied t2erein.

T2is :u r ntee is ; 8id unti8 t2e d 7 o6 !%

Si:ned nd se 8 o6 t2e Gu r ntors

8name of *an+ or financial instit#tion9

8address9 8date9

4%

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*.) BANK GUARANTEE FOR ADVANCE PAYMENT FORM

To Count7 Go;ern ent o6 /irin7 :

Gent8e en nd@or # diesJ

In ord n e 9it2 t2e p 7 ent pro;ision in 8uded in t2e Spe i 8 Conditions o6 Contr t92i 2 ends t2e Gener 8 Conditions o6 Contr t to pro;ide 6or d; n e p 7 ent. name and address of tenderer9:u r ntee to :u r ntee its proper nd 6 it26u8 per6or n e under t2e s id C8 use o6 t2eContr t in n ount o6 . amo#nt of g#arantee in fig#res and0ords94

He t2e . *an+ or financial instit#tions9 s instru ted 7 t2etenderer :ree un ondition 887 nd irre;o 87 to :u r ntee s pri r7 o 8i: tor nd nots suret7 ere87 t2e p 7 ent to t2e Pro urin: entit7 on its 6irst de nd 9it2out

92 tsoe;er ri:2t o6 o Be tion on our p rt nd 9it2out its 6irst 8 i to t2e tenderer in t2eount not ex eedin: amo#nt of g#arantee in fig#res and 0ords9

He 6urt2er :ree t2 t no 2 n:e or ddition to or ot2er odi6i tion o6 t2e ter s o6 t2eContr t to e per6or ed t2ere under or o6 n7 o6 t2e Contr t do u ents 92i 2 7 ede et9een t2e Pro urin: entit7 nd t2e tenderer s2 88 in n7 9 7 re8e se us 6ro n7

8i i8it7 under t2is :u r ntee nd 9e 2ere 7 9 i;e noti e o6 n7 su 2 2 n:e dditionor odi6i tion.

T2is :u r ntee s2 88 re in ; 8id in 6u88 e66e t 6ro t2e d te o6 t2e d; n e p 7 entre ei;ed 7 t2e tenderer under t2e Contr t unti8 date9 .

-ours tru87

Si:n ture nd se 8 o6 t2e Gu r ntors

8name of *an+ or financial instit#tion9

8address9

8date9

4"

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8.8 LETTER OF NOTIFICATION OF A ARD

Address o6 Pro urin: Entit7 MMMMMMMMMMMMMMMMMMMMM MMMMMMMMMMMMMMMMMMMMM

ToJ

REJ Tender No.

Tender N e

T2is is to noti67 t2 t t2e ontr t@s st ted e8o9 under t2e o;e entioned tender 2 ;e een 9 rded to 7ou.

". P8e se >no98ed:e re eipt o6 t2is 8etter o6 noti6i tion si:ni67in: 7ourept n e.

!. T2e ontr t@ ontr ts s2 88 e si:ned 7 t2e p rties 9it2in 3% d 7s o6 t2e d te o6t2is 8etter ut not e r8ier t2 n "4 d 7s 6ro t2e d te o6 t2e 8etter.

3. -ou 7 ont t t2e o66i er11 PARTIC>1AR!,

SIGNED $OR ACCOUNTING O$$ICER

43

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8. FORM RB 1

REPUBLIC OF KENYA

PUBLIC PROCUREMENT ADMINISTRATIVE REVIE BOARD

APP#ICATION NO.O$..!%...

,ETHEEN

.APP#ICANT

AND

RESPONDENT )Proc#ring Entity =

Re?uest 6or re;ie9 o6 t2e de ision o6 t2e < Name of the Proc#ring Entity, o6

d ted t2ed 7 o6 .!%.in t2e tter o6 Tender No..o6

..!%

REQUEST FOR REVIE

I@He t2e o;e n ed App8i nt