8/12/2019 TENDER NO.03

1/47

REPUBLIC OF KENYA

COUNTY GOVERNMENTOF KIRINYAGA

P.O. BOX 260

KUTUS

THE STANDARD TENDER DOCUMENT

AND LIST OF REQUIREMENTS

TENDER NO. CGK/003/201/201!"201!/2016

SUPPLY OF STAFF UNIFORMS# SPORTS

UNIFORMS# SPORTS EQUIPMENTS ANDDOMESTIC LINENS.

RECEIPT NO.

CLOSING DATE $ TIME% TUESDAY

24THJUNE 2014 at 12.00 NOON.

8/12/2019 TENDER NO.03

2/47

TABLE OF CONTENTS

PAGE

INTRODUCTION . 3

SECTION I INVITATION TO TENDER 4

SECTION II INSTRUCTIONS TO TENDERERS. 5

Appendix to Instrutions to Tenderers !"

SECTION III GENERA# CONDITIONS O$ CONTRACT. !3

SECTION IV SPECIA# CONDITIONS O$ CONTRACT.. 3%

SECTION V TEC&NICA# SPECI$ICATIONS 3!

SECTION VI SC&EDU#E O$ RE'UIRE(ENTS. 34

SECTION VII PRICE SC&EDU#E $OR GOODS.. 35

SECTION VIII STANDARD $OR(S. 3)

*." $OR( O$ TENDER 3+

*.! CON$IDENTIA# ,USINESS'UESTIONNAIRES $OR(S.. 3*

*.3 TENDER SECURIT- $OR(. 3

*.4 CONTRACT $OR( 4%

*.5 PER$OR(ANCE SECURIT- $OR( 4"

*.) ,AN/ GUARANTTE $OR ADVANCE

PA-(ENT $OR(. 4!

*.+ (ANU$ACTURER0S AUT&ORI1ATION

$OR(. 43

!

8/12/2019 TENDER NO.03

3/47

I&'()*+,'-)&

"." T2is Stndrd Tender Douent 2s een prepred 6or use 7 pu8i

entities in /en7.

".! T2e 6o88o9in: :ener8 diretions s2ou8d e oser;ed 92en usin: t2e

douent. spes or :i;e

options

8/12/2019 TENDER NO.03

4/47

SECTION I INVITATION TO TENDER

DATE

TENDER REF NO. CG/@%%3@!%"4@!%"5

TENDER NAME Supp87 o6 sports Uni6ors st66 uni6ors sports

e?uipents nd doesti 8inens.

"." T2e /irin7: Count7 Go;ernent in;ites se8ed ids 6ro e8i:i8e

ndidtes 6or + ) U&-)(4.

".! Interested e8i:i8e ndidtes 7 otin 6urt2er in6ortion 6ro nd

inspet t2e tender douents t /irin7: Count7 Go;ernent

O66ies t t2e /irin7: Distrit &ed?urters :round $8oor durin:

nor8 9or>in: 2ours.

".3 A op8ete set o6 tender douents 7 e otined 7 interested

ndidtes upon p7ent o6 nonBre6und8e 6ees o6 K5& S7--&8

O&5 T7)+&* 9KS7.1# 000/:;in s2 or ,n>ers 2e?ue p78e to

C)+&' S5,(5'( K-(-&8 C)+&'.

".4 Cop8eted tender douents re to e en8osed in p8in se8ed

en;e8opes r>ed 9it2 tender re6erene nuer nd e deposited in

t2e Tender ,ox on /eru:o7 Distrit &ed?urters or e ddressed to

Kirinyaga Conty S!"r!tary so s to e reei;ed on or e6oreT+5* 2'7

8/12/2019 TENDER NO.03

5/47

SECTION II " INSTRUCTIONS TO TENDERERS

T=5 ) C+5

P:e

!." E8i:i8e tenderers )

!.! E8i:i8e :oods. )

!.3 Cost o6 tenderin: +!.4 Contents o6 Tender douent+

!.5 C8ri6ition o6 douents *

!.) Aendent o6 douents.. *

!.+ #n:u:e o6 tender.. *

!.* Douents oprisin: t2e tender.

!. Tender 6ors..

!."% Tender pries...

!."" Tender urrenies. "%

!."! Tenderers e8i:ii8it7 nd ?u8i6itions "%

!."3 Goods0 e8i:ii8it7 nd on6orit7 totender douents.. "%

!."4 Tender seurit7. ""

!."5 V8idit7 o6 tenders "!

!.") $ort nd si:nin: o6 tenders. "3

!."+ Se8in: nd r>in: o6 tenders. "3

!."* Ded8ine 6or suission o6 tender "4

!." (odi6ition nd 9it2dr98 o6 tenders.. "4

!.!% Openin: o6 tenders "5

!.!" C8ri6ition o6 tenders.. "5!.!! Preinr7 exintion.."5

!.!3 Con;ersion to sin:8e urren7 ")

!.!4 E;8ution nd oprison o6 tenders.. ")

!.!5 Conttin: t2e prourin: entit7. "+

!.!) A9rd o6 ontrt.. "+

8/12/2019 TENDER NO.03

6/47

SECTION II " INSTRUCTIONS TO TENDERERS

!." E-8-=5 T5&*5(5(

!."." T2is In;ittion 6or Tenders is open to 88 tenderers e8i:i8e s

desried in t2e In;ittion to Tender. Suess6u8 tenderers s288

op8ete t2e supp87 o6 :oods 7 t2e intended op8etion dtespei6ied in t2e S2edu8e o6 Re?uireents Setion VI.

!.".! T2e prourin: entit70s ep8o7ees oittee eers ord

eers nd t2eir re8ti;e

8/12/2019 TENDER NO.03

7/47

!.3 C)' ) T5&*5(-&8

!.3." T2e Tenderer s288 er 88 osts ssoited 9it2 t2e preprtion nd

suission o6 its tender nd t2e prourin: entit7 9i88 in no se e

responsi8e or 8i8e 6or t2ose osts re:rd8ess o6 t2e ondut or

outoe o6 t2e tenderin: proess.

!.3.! T2e prie to e 2r:ed 6or t2e tender douent s288 not exeed

/s2s."%%%@

!.3.3 A88 6irs 6ound p8e o6 per6orin: t2e ontrt stis6tori87 in

ordne 9it2 t2e set pre?u8i6ition riteri s288 e pre?u8i6ied.

!.4. T75 T5&*5( D),+45&'

!.4." T2e tender douent oprises t2e douents 8isted e8o9 nd

ddend issued in ordne 9it2 8use !.) o6 t2ese instrutions toTenderers

8/12/2019 TENDER NO.03

8/47

!.5 C(--,'-)& ) D),+45&'

!.5." A prospeti;e tenderer re?uirin: n7 8ri6ition o6 t2e tender

douent 7 noti67 t2e Prourin: entit7 in 9ritin: or 7 post t t2e

entit70s ddress indited in t2e In;ittion to Tender. T2e Prourin:

entit7 9i88 respond in 9ritin: to n7 re?uest 6or 8ri6ition o6 t2e

tender douents 92i2 it reei;es not 8ter t2n se;en

8/12/2019 TENDER NO.03

9/47

!.* D),+45&' C)4(--&8 ) T5&*5(

!.*." T2e tender prepred 7 t2e tenderers s288 oprise t2e 6o88o9in:

oponents

8/12/2019 TENDER NO.03

10/47

!."" T5&*5( C+((5&,-5

!.""."Pries s288 e ?uoted in /en7 S2i88in:s un8ess ot2er9ise spei6ied in

t2e Appendix to Instrutions to Tenderers.

!."! T5&*5(5( E-8-=--' &* Q+--,'-)&

!."!."Pursunt to pr:rp2 !.". t2e tenderer s288 6urnis2 s prt o6 its

tender douents est8is2in: t2e tenderers e8i:ii8it7 to tender nd

its ?u8i6itions to per6or t2e ontrt i6 its tender is epted.

!."!.!T2e douentr7 e;idene o6 t2e tenderers e8i:ii8it7 to tender s288

est8is2 to t2e Prourin: entit70s stis6tion t2t t2e tenderer t t2e

tie o6 suission o6 its tender is 6ro n e8i:i8e soure ountr7 s

de6ined under pr:rp2 !."

!."!.3T2e douentr7 e;idene o6 t2e tenderers ?u8i6itions to per6ort2e ontrt i6 its tender is epted s288 e est8is2ed to t2e

Prourin: entit70s stis6tion

8/12/2019 TENDER NO.03

11/47

:oods nd ser;ies o66ered 92i2 s288 e on6ired 7 erti6ite

o6 ori:in issued t t2e tie o6 s2ipent.

!."3.3T2e douentr7 e;idene o6 on6orit7 o6 t2e :oods to t2e tender

douents 7 e in t2e 6or o6 8iterture dr9in:s nd dt nd

s288 onsist o6J

8/12/2019 TENDER NO.03

12/47

!."4.4T2e tender seurit7 s288 e denointed in /en7 S2i88in:s or in

not2er 6ree87 on;erti8e urren7 nd s288 e in t2e 6or o6 n>

:urntee or n> dr6t issued 7 reput8e n> 8oted in /en7

or rod or :urntee issued 7 reput8e insurne opn7 in

t2e 6or pro;ided in t2e tender douents or not2er 6or ept8e

to t2e Prourin: entit7 nd ;8id 6or t2irt7

8/12/2019 TENDER NO.03

13/47

tender seurit7. A tenderer :rntin: t2e re?uest 9i88 not e re?uired

nor peritted to odi67 its tender.

!.") F)(4' &* S-8&-&8 ) T5&*5(

!.")."T2e tenderer s288 prepre t9o opies o6 t2e tender 8er87 r>in:

e2 >ORIGINAL TENDER? nd >COPY OF TENDER# spproprite. In t2e e;ent o6 n7 disrepn7 et9een t2e t2e

ori:in8 s288 :o;ern.

!.").!T2e ori:in8 nd 88 opies o6 t2e tender s288 e t7ped or 9ritten in

inde8i8e in> nd s288 e si:ned 7 t2e tenderer or person or persons

du87 ut2oriFed to ind t2e tenderer to t2e ontrt. T2e 8tter

ut2oriFtion s288 e indited 7 9ritten po9erBo6Bttorne7

opn7in: t2e tender. A88 p:es o6 t2e tender exept 6or un

ended printed 8iterture s288 e initi8ed 7 t2e person or persons

si:nin: t2e tender.

!.").3 T2e tender s288 2;e no inter8inetions ersures or o;er9ritin:

exept s neessr7 to orret errors de 7 t2e tenderer in 92i2

se su2 orretions s288 e initi8ed 7 t2e person or persons

si:nin: t2e tender.

2.1@ S5-&8 &* M(-&8 ) T5&*5(

!."+." T2e Tenderer s288 se8 t2e ori:in8 nd e2 op7 o6 t2e tender in

seprte en;e8opes du87 r>in: t2e en;e8opes s ORIGINA# nd

COP-. T2e en;e8opes s288 t2en e se8ed in n outer en;e8ope.

!."+.! T2e inner nd outer en;e8opes s288J

8/12/2019 TENDER NO.03

14/47

!."+.4 I6 t2e outer en;e8ope is not se8ed nd r>ed s re?uired 7

pr:rp2 !."+.! t2e Prourin: entit7 9i88 ssue no responsii8it7

6or t2e tender0s isp8eent or preture openin:.

!."* D5*-&5 )( S+=4--)& ) T5&*5(

!."*."Tenders ust e reei;ed 7 t2e Prourin: entit7 t t2e ddressspei6ied under pr:rp2 !."+.! no 8ter t2n T+5* 2'7

8/12/2019 TENDER NO.03

15/47

!.".)T2e prourin: entit7 s288 :i;e propt notie o6 t2e terintion to t2e

tenderers nd on re?uest :i;e its resons 6or terintion 9it2in "4

d7s o6 reei;in: t2e re?uest 6ro n7 tenderer.

2.20 O5&-&8 ) T5&*5(

!.!%."T2e Prourin: entit7 9i88 open 88 tenders in t2e presene o6 tenderers0representti;es 92o 2oose to ttend on T+5* 2'7 t2e tenderer 6or

8ri6ition o6 its tender. T2e re?uest 6or 8ri6ition nd t2e

response s288 e in 9ritin: nd no 2n:e in t2e pries or sustne

o6 t2e tender s288 e sou:2t o66ered or peritted.

!.!".!An7 e66ort 7 t2e tenderer to in68uene t2e Prourin: entit7 in t2e

Prourin: entit70s tender e;8ution tender oprison or ontrt

9rd deisions 7 resu8t in t2e reetion o6 t2e tenderers0 tender.

2.22 P(5-4-&( E4-&'-)&

!.!!."T2e Prourin: entit7 9i88 exine t2e tenders to deterine 92et2er

t2e7 re op8ete 92et2er n7 oputtion8 errors 2;e een de92et2er re?uired sureties 2;e een 6urnis2ed 92et2er t2e douents

2;e een proper87 si:ned nd 92et2er t2e tenders re :ener887 in

order.

!.!!.!Arit2eti8 errors 9i88 e reti6ied on t2e 6o88o9in: sis. I6 t2ere is

disrepn7 et9een t2e unit prie nd t2e tot8 prie t2t is

otined 7 u8tip87in: t2e unit prie nd ?unti67 t2e unit prie

"5

8/12/2019 TENDER NO.03

16/47

s288 pre;i8 nd t2e tot8 prie s288 e orreted. I6 t2e ndidte

does not ept t2e orretion o6 t2e errors its tender 9i88 e reeted

nd its tender seurit7 6or6eited. I6 t2ere is disrepn7 et9een

9ords nd 6i:ures t2e ount in 9ords 9i88 pre;i8

!.!!.3T2e Prourin: entit7 7 9i;e n7 inor in6or8it7 or nonB

on6orit7 or irre:u8rit7 in tender 92i2 does not onstitute teri8 de;ition pro;ided su2 9i;er does not preudie or e66et

t2e re8ti;e rn>in: o6 n7 tenderer.

!.!!.4Prior to t2e deti8ed e;8ution pursunt to pr:rp2 !.!3 t2e

Prourin: entit7 9i88 deterine t2e sustnti8 responsi;eness o6 e2

tender to t2e tender douents. $or purposes o6 t2ese pr:rp2s

sustnti887 responsi;e tender is one 92i2 on6ors to 88 t2e ters

nd onditions o6 t2e tender douents 9it2out teri8 de;itions.

T2e Prourin: entit70s deterintion o6 tender0s responsi;eness is to

e sed on t2e ontents o6 t2e tender itse86 9it2out reourse toextrinsi e;idene.

!.!!.5I6 tender is not sustnti887 responsi;e it 9i88 e reeted 7 t2e

Prourin: entit7 nd 7 not suse?uent87 e de responsi;e 7 t2e

tenderer 7 orretion o6 t2e non on6orit7.

2.23 C)&5(-)& ') S-&85 C+((5&,

!.!3."H2ere ot2er urrenies re used t2e prourin: entit7 9i88 on;ertt2ese urrenies to /en7 S2i88in:s usin: t2e se88in: ex2n:e rte on

t2e dte o6 tender 8osin: pro;ided 7 t2e Centr8 ,n> o6 /en7.

2.2 E+'-)& &* C)4(-)& ) T5&*5(

!.!4."T2e Prourin: entit7 9i88 e;8ute nd opre t2e tenders 92i2

2;e een deterined to e sustnti887 responsi;e pursunt to

pr:rp2 !.!!

!.!4.!T2e tender e;8ution oittee s288 e;8ute t2e tender 9it2in 3%d7s o6 t2e ;8idit7 period 6ro t2e dte o6 openin: t2e tender.

!.!4.3A tenderer 92o :i;es 68se in6ortion in t2e tender douent out

its ?u8i6ition or 92o re6uses to enter into ontrt 6ter

noti6ition o6 ontrt 9rd s288 e onsidered 6or derent 6ro

prtiiptin: in 6uture pu8i proureent.

")

8/12/2019 TENDER NO.03

17/47

8/12/2019 TENDER NO.03

18/47

pro;ided 6urt2er t2t t2e tenderer is deterined to e ?u8i6ied to

per6or t2e ontrt stis6tori87.

8/12/2019 TENDER NO.03

19/47

!.!.3Hit2in t2irt7 s ein: derred 6ro prtiiptin: in pu8i

proureent in /en7.

"

8/12/2019 TENDER NO.03

20/47

A5&*- ') I&'(+,'-)& ') T5&*5(5(

N)'5 )& '75 A5&*- ') '75 I&'(+,'-)& ') T5&*5(5(

". T2e Appendix to instrutions to tenderers is intended to ssist t2e

prourin: entit7 in pro;idin: spei6i in6ortion in re8tion to t2e

orrespondin: 8use in t2e instrutions to Tenderers in8uded inSetion II nd 2s to e prepred 6or e2 spei6i proureent.

!. T2e prourin: entit7 s2ou8d spei67 in t2e ppendix in6ortion nd

re?uireents spei6i to t2e irustnes o6 t2e prourin: entit7 t2e

:oods to e proured nd t2e tender e;8ution riteri t2t 9i88 pp87

to t2e tenders.

3. In preprin: t2e Appendix t2e 6o88o9in: spets s2ou8d e t>en into

onsidertion

8/12/2019 TENDER NO.03

21/47

A5&*- ') I&'(+,'-)& ') T5&*5(5(

T2e 6o88o9in: in6ortion re:rdin: t2e prtiu8rs o6 t2e tender s288

op8eent supp8eent or end t2e pro;isions o6 t2e instrutions to

tenderers. H2ere;er t2ere is on68it et9een t2e pro;ision o6 t2e

instrutions to tenderers nd t2e pro;isions o6 t2e ppendix t2e pro;isions

o6 t2e ppendix 2erein s288 pre;i8 o;er t2ose o6 t2e instrutions totenderers

INSTRUCTIONS TO

TENDERERS

REFERENCE

PARTICULARS OF APPENDIX TO

INSTRUCTIONS TO TENDERS TO ATTACH

THE FOLLOING DOCUMENTS

!."." B Attach a copy of Tender receipt

B Valid Tax Compliance Certificate

B VAT/PIN CertificateB Company Registration

B Physical Address for the company

B Past Experience at least 3 rs

B !ingle "#siness Permit for $%&'

B Proof of (inancial )Certified *y

"an+ statement) for the last six months,/A#dited

Acco#nt for$%&%/$%&&- $%&&/$%&$,

B .irectors/0ners

B Pre1io#s !#pplies/ContractsB A properly filled Confidential "#siness

2#estionnaire

!.")." B !#*mitting t0o copies)original - copy,

B !igning of Tender (orm

!."+."!3 T#esday $'th#ne $%&' at &$4%% noon

!."5." Tender shall remain 1alid for 5% days after the

opening date

Not!# $ot% &o"'!nt( )Origina* + Co,y- (%a** !ar a** t%! atta"%'!nt(

r!/ir!&

)Complete as necessary,

!"

8/12/2019 TENDER NO.03

22/47

SECTION III% GENERAL CONDITIONS OF CONTRACT

T=5 ) C+5

P:e

3." De6initions !33.! App8ition.. !3

3.3 Countr7 o6 Ori:in.. !3

3.4 Stndrds. !4

3.5 Use o6 Contrt douents nd in6ortion. !4

3.) Ptent Ri:2ts !4

3.+ Per6orne seurit7 !4

3.* Inspetion nd Tests. !5

3. P>in:... !)

3."% De8i;er7 nd douents !)

3."" Insurne . !)3."! P7ent !)

3."3 Prie. !)

3."4 Assi:nents !+

3."5 Su ontrts.. !+

3.") Terintion 6or de6u8t.. !+

3."+ #i?uidted d:es.. !*

3."* Reso8ution o6 Disputes !*

3." #n:u:e nd 89.. !*

3.!% $ore (eure !*

!!

8/12/2019 TENDER NO.03

23/47

SECTION III " GENERAL CONDITIONS OF CONTRACT

3." D5-&-'-)&

3."." In t2is Contrt t2e 6o88o9in: ters s288 e interpreted s inditedJB

8/12/2019 TENDER NO.03

24/47

3.4 S'&*(*

3.4." T2e Goods supp8ied under t2is Contrt s288 on6or to t2e stndrds

entioned in t2e Te2ni8 Spei6itions.

3.5 U5 ) C)&'(,' D),+45&' &* I&)(4'-)&

3.5." T2e tenderer s288 not 9it2out t2e Prourin: entit70s prior 9ritten

onsent dis8ose t2e Contrt or n7 pro;ision t2ere6ore or n7

spei6ition p8n dr9in: pttern sp8e or in6ortion 6urnis2ed

7 or on e286 o6 t2e Prourin: entit7 in onnetion t2ere9it2 to n7

person ot2er t2n person ep8o7ed 7 t2e tenderer in t2e

per6orne o6 t2e Contrt.

3.5.! T2e tenderer s288 not 9it2out t2e Prourin: entit70s prior 9ritten

onsent >e use o6 n7 douent or in6ortion enuerted in

pr:rp2 3.5." o;e

3.5.3 An7 douent ot2er t2n t2e Contrt itse86 enuerted in

pr:rp2 3.5." s288 rein t2e propert7 o6 t2e Prourin: entit7 nd

s288 e returned

8/12/2019 TENDER NO.03

25/47

3.+.3 T2e per6orne seurit7 s288 e denointed in t2e urren7 o6 t2e

Contrt or in 6ree87 on;erti8e urren7 ept8e to t2e

Prourin: entit7 nd s288 e in t2e 6or o6 n> :urntee or n

irre;o8e 8etter o6 redit issued 7 reput8e n> 8oted in

/en7 or rod ept8e to t2e Prourin: entit7 in t2e 6or

pro;ided in t2e tender douents.

3.+.4 T2e per6orne seurit7 9i88 e dis2r:ed 7 t2e Prourin: entit7

nd returned to t2e Cndidte not 8ter t2n t2irt7

8/12/2019 TENDER NO.03

26/47

3. P,-&8

3.." T2e tenderer s288 pro;ide su2 p>in: o6 t2e Goods s is re?uired to

pre;ent t2eir d:e or deteriortion durin: trnsit to t2eir 6in8

destintion s indited in t2e Contrt.

3..! T2e p>in: r>in: nd douenttion 9it2in nd outside t2ep>:es s288 op87 strit87 9it2 su2 spei8 re?uireents s s288

e express87 pro;ided 6or in t2e Contrt

3."% D5-5( &* D),+45&'

3."%."De8i;er7 o6 t2e Goods s288 e de 7 t2e tenderer in ordne

9it2 t2e ters spei6ied 7 Prourin: entit7 in its S2edu8e o6

Re?uireents nd t2e Spei8 Conditions o6 Contrt

3."" I&+(&,5

3.""."T2e Goods supp8ied under t2e Contrt s288 e 6u887 insured :inst

8oss or d:e inident8 to nu6turer or ?uisition

trnsporttion stor:e nd de8i;er7 in t2e nner spei6ied in t2e

Spei8 onditions o6 ontrt.

3."! P45&'

3."!." T2e et2od nd onditions o6 p7ent to e de to t2e tendererunder t2is Contrt s288 e spei6ied in Spei8 Conditions o6

Contrt

3."!.! P7ents s288 e de propt87 7 t2e Prourin: entit7 s spei6ied

in t2e ontrt

3.13 P(-,5

3."3." Pries 2r:ed 7 t2e tenderer 6or :oods de8i;ered nd ser;ies

per6ored under t2e Contrt s288 not 9it2 t2e exeption o6 n7prie dustents ut2oriFed in Spei8 Conditions o6 Contrt ;r7

6ro t2e pries 7 t2e tenderer in its tender.

3."3.! Contrt prie ;ritions s288 not e 88o9ed 6or ontrts not

exeedin: one 7er

8/12/2019 TENDER NO.03

27/47

3."3.3 H2ere ontrt prie ;rition is 88o9ed t2e ;rition s288 not

exeed "%L o6 t2e ori:in8 ontrt prie.

3."3.4 Prie ;rition re?uest s288 e proessed 7 t2e prourin: entit7

9it2in 3% d7s o6 reei;in: t2e re?uest.

3.1. A-8&45&'

3."4." T2e tenderer s288 not ssi:n in 92o8e or in prt its o8i:tions to

per6or under t2is Contrt exept 9it2 t2e Prourin: entit70s prior

9ritten onsent

3.1! S+=,)&'(,'

3."5." T2e tenderer s288 noti67 t2e Prourin: entit7 in 9ritin: o6 88

suontrts 9rded under t2is Contrt i6 not 8red7 spei6ied in

t2e tender. Su2 noti6ition in t2e ori:in8 tender or 8ter s288 notre8ie;e t2e tenderer 6ro n7 8ii8it7 or o8i:tion under t2e

Contrt

3.16 T5(4-&'-)& )( *5+'

3.")." T2e Prourin: entit7 7 9it2out preudie to n7 ot2er reed7 6or

re2 o6 Contrt 7 9ritten notie o6 de6u8t sent to t2e tenderer

terinte t2is Contrt in 92o8e or in prt

8/12/2019 TENDER NO.03

28/47

3.1@ L-+-*'5* D485

3."+.". I6 t2e tenderer 6i8s to de8i;er n7 or 88 o6 t2e :oods 9it2in t2e

period

8/12/2019 TENDER NO.03

29/47

SECTION IV " SPECIAL CONDITIONS OF CONTRACT

N)'5 )& S5,- C)&*-'-)& ) C)&'(,'

T2e 8uses in t2is setion re intended to ssist t2e prourin: entit7 in

pro;idin: ontrtBspei6i in6ortion in re8tion to orrespondin: 8usesin t2e Gener8 Conditions o6 Contrt.

T2e pro;isions o6 Setion IV op8eent t2e Gener8 Conditions o6

Contrt in8uded in Setion III spei67in: ontrtu8 re?uireents 8in>ed

to t2e spei8 irustnes o6 t2e prourin: entit7 nd t2e :oods ein:

proured. In preprin: Setion IV t2e 6o88o9in: spets s2ou8d e t>en

into onsidertion.

8/12/2019 TENDER NO.03

30/47

SECTION IV " SPECIAL CONDITIONS OF CONTRACT

4.". Spei8 Conditions o6 Contrt s288 supp8eent t2e Gener8

Conditions o6 Contrt. H2ene;er t2ere is on68it et9een t2e

GCC nd t2e SCC t2e pro;isions o6 t2e SCC 2erein s288 pre;i8 o;er

t2ese in t2e GCC.

4!. Spei8 onditions o6 ontrt s re8tes to t2e GCC

REFERENCE OF

GCC

SPECIAL CONDITIONS OF

CONTRACT

3.+." Not Applica*le

3."!." Payment after deli1ery period

3."*." Indicate resol#tions of disp#tes

)Complete as necessary,

3%

8/12/2019 TENDER NO.03

31/47

SECTION V " TECHNICAL SPECIFICATIONS

!.1 G5&5(

5."." T2ese spei6itions desrie t2e re?uireents 6or :oods. Tenderers

re re?uested to suit 9it2 t2eir o66ers t2e deti8ed spei6itions

dr9in:s t8o:ues et 6or t2e produts t2e7 intend to supp87

5.".! Tenderers ust indite on t2e spei6itions s2eets 92et2er t2e

e?uipent o66ered op87 9it2 e2 spei6ied re?uireent.

5.".3 A88 t2e diensions nd pities o6 t2e e?uipent to e supp8ied

s288 not e 8ess t2n t2ose re?uired in t2ese spei6itions.

De;itions 6ro t2e si re?uireents i6 n7 s288 e exp8ined in

deti8 in 9ritin: 9it2 t2e o66er 9it2 supportin: dt su2 s

8u8tion s2eets et. T2e prourin: entit7 reser;es t2e ri:2t to

reet t2e produts i6 su2 de;itions s288 e 6ound riti8 to t2e usend opertion o6 t2e produts.

5.".4 T2e tenderers re re?uested to present in6ortion 8on: 9it2 t2eir

o66ers s 6o88o9sJ

Bup

ser;ie@repir nd intenne in8udin: t2eir nes nd

ddresses.

3"

8/12/2019 TENDER NO.03

32/47

SECTION VI " SCHEDULE OF REQUIREMENTS

Nuer Desription 'untit7 De8i;er7 s2edu8e s@ont2s 6ro"

"T2e Prourin: entit7 ust spei67 2ere t2e dte 6ro 92i2 t2e de8i;er7 s2edu8e 9i88 strt. T2t dte

s2ou8d e eit2er t2e dte o6 t2e ontrt 9rd or t2e dte o6 ontrt si:nture or t2e dte o6 openin: o6

8etter o6 redit or t2e dte o6 on6irtion o6 t2e #etter o6 Credit s pproprite. T2e Tender $or s2ou8din8ude on87 ross re6erene to t2is S2edu8e.

3!

8/12/2019 TENDER NO.03

33/47

SECTION VII " PRICE SHEDULE FOR GOODS

TENDER N). CGK/003/201/201!

SUPPLY OF UNIFORMS

TENDERERS NAME

I'54 D5,(-'-)& U&-' ) -+5 U&-' (-,5 U&-' (-,5 ) )'75(

-&,-*5&' 5(-,5=5

1 A set o6 8iin: :ers Nos

! ,8ue o;er88s 8on: 8e:s M 8on: s8ee;es

3 ,8ue prons

4 ,8ue ser:e >ets 9it2 8on: s8ee;es M

turnBup trousers

Per Pir

5 ,8ue ser:e suit ri= NOS+ ,utton tuniB8r:e

,utton tuniBs88

Nos

* ,e8tsB:reen7e88o992ite stripri= NOS

,7 68ene88@s2eet

"% ,8ue tetrex s2irts s2ort s8ee;es nd

trousers to e tendered s suit

PER PAIR

"" ,ed o;ers 8i:2t 8ue pop8in teri8s6or ptients :o9ns

PER (ETRE

"! C2e;ronsBsenior ser:ents

Bser:ents

Borpor8s

"3 Dresses 8ue :reen s2de no. )% 9it2

sr;es pop8in

NOS

"4 Dresses :reen o66iers >ets

8/12/2019 TENDER NO.03

34/47

!3 &e8ets Kris= NOS

!4 &ed o;er

!5 &e;7 8> s2oes riets nd trousers

:re7= s suit

PAIR

4! Nose s> NOS

4+ Proteti;e 8ot2in: e:. 2ei8 suits PAIR

4* Pop8in 92ite 8ouses Tetrex :re7

s>irtsri=9oen

PAIR

4 Pu88o;er dr> :reenri NOS

5% Pe> psBne9 NOS

5" Ruer prons NOS

5! R7ond tr;ir dr> :reenBin: dress

7e88o9 s2irts nddr> :reen trousers

ri=

PAIR

5) Rinots :ood ?u8it7 NOS

5+ Ri:2t purp8e teri8s

8/12/2019 TENDER NO.03

35/47

5* S2ort s8ee;ed >ets s o;e NOS

5 Sto>in:B :re7 PAIR

)% S2oesBris PAIR

)" S8ou2 2tsBne9 NOS

)! S>irt suit2>i o8ors nu6tured t#iuru

8/12/2019 TENDER NO.03

36/47

". Uni6ors 6or C2ie6s M Assistnt 2ie6sK(en

No

!. Uni6ors 6or C2ie6s nd ssistnt2ie6sB Hoen ets 6or enB 8on: s8ee;es No

5. >ets 6or en K s2ort s8ee;es No). >ets 6or 9oen K 8on: s8ee;es No

+. >ets 6or 9oen K s2ort s8ee;es No

*. Dust@#ortor7 ots No

. Trousers K (en No

"%%. Trousers K Hoen No

"%". TrousersB,o7s No

"%!. Trousers K Gir8s No

"%3. S2irts 6or en K 8on: s8ee;es No

"%4. S2irts 6or o7s K 8on: s8ee;es No

"%5. S2irts 6or en K s2ort s8ee;es No

"%). S2irts 6or o7s K s2ort s8ee;es No

"%+. S>irts K Hoen No

"%*. S>irts K Gir8s No

"%. ,8ouses 6or 9oen K 8on: s8ee;es No

""%. ,8ouses 6or :ir8s K 8on: s8ee;es No

""". ,8ouses 6or 9oen K s2ort s8ee;es No

""!. ,8ouses 6or :ir8s B s2ort s8ee;es No

""3. Dresses 6or 9oen K 8on: s8ee;es No

""4. Dresses 6or :ir8s K 8on: s8ee;es No

""5. Dresses 6or 9oen K s2ort s8ee;es No

""). Dresses 6or :ir8s K s2ort s8ee;es No

""+. S2orts 6or o7s No

""*. Cotton teri8 No

"". N78on teri8 No

"!%. Curtins teri8 K otton (eter "!". Hindo9 8inds@Nets (eter

"!!. Addids $oot88 No

"!3. (i>s Vo88e788 No

"!4. S>ippin: Ropes No

"!5. Trop2ies (ediu No

"!). Trop2ies S88 No

3)

8/12/2019 TENDER NO.03

37/47

"!+. Trop2ies Gint No

"!*. Crests

8/12/2019 TENDER NO.03

38/47

SECTION VIII " STANDARD FORMS

N)'5 )& '75 45 F)(4

". $or o6 Tender B T2e 6or o6 tender ust e op8eted 7

t2e tenderer nd suitted 9it2 t2e tender douents. It ust 8so edu87 si:ned 7 du87 ut2oriFed representti;es o6 t2e tenderer.

!. Con6identi8 ,usiness 'uestionnire $or B T2is 6or ust e

op8eted 7 t2e tenderer nd suitted 9it2 t2e tender douents.

3. Tender Seurit7 $or B H2en re?uired 7 t2e tender

douents t2e tender s288 pro;ide t2e tender seurit7 eit2er in t2e

6or in8uded 2erein or in not2er 6ort ept8e to t2e prourin:

entit7.

4. Contrt $or B T2e Contrt $or s288 not e op8eted

7 t2e tenderer t t2e tie o6 suittin: t2e tender. T2e Contrt

$or s288 e op8eted 6ter ontrt 9rd nd s2ou8d inorporte

t2e epted ontrt prie.

5. Per6orne Seurit7 $or B T2e per6orne seurit7 6or

s2ou8d not e op8eted 7 t2e tenderers t t2e tie o6 tender

preprtion. On87 t2e suess6u8 tenderer 9i88 e re?uired to pro;ide

per6orne seurit7 in t2e 6or pro;ided 2erein or in not2er 6orept8e to t2e prourin: entit7.

). ,n> Gurntee 6or Ad;ne P7ent $or B H2en Ad;ne

p7ent is re?uested 6or 7 t2e suess6u8 idder nd :reed 7 t2e

prourin: entit7 t2is 6or ust e op8eted 6u887 nd du87 si:ned

7 t2e ut2oriFed o66ii8s o6 t2e n>.

+. (nu6turers Aut2oriFtion $or B H2en re?uired 7 t2e

ender douents t2is 6or ust e op8eted nd suitted 9it2 t2e

tender douents. T2is 6or 9i88 e op8eted 7 t2e nu6turero6 t2e :oods 92ere t2e tenderer is n :ent.

3*

8/12/2019 TENDER NO.03

39/47

*." FORM OF TENDER

DteTender No.

ToJ Count7 Go;ernent /irin7:

Gent8een nd@or #diesJ

". &;in: exined t2e tender douents in8udin: Addend

Nos. . 6insert n#m*ers74t2e reeipt o6 92i2 is 2ere7 du87

>no98ed:ed 9e t2e undersi:ned o66er to supp87 uni6ors in on6orit7 9it2 t2e sid tender

douents 6or t2e su o6

.

total tender amo#nt in 0ords and fig#res= or su2 ot2er sus s 7 e sertined inordne 9it2 t2e S2edu8e o6 Pries tt2ed 2ere9it2 nd de prt o6 t2is Tender.

!. He undert>e i6 our Tender is epted to de8i;er inst88 nd oission t2ee?uipent in ordne 9it2 t2e de8i;er7 s2edu8e spei6ied in t2e S2edu8e o6 Re?uireents.

3. I6 our Tender is epted 9e 9i88 otin t2e :urntee o6 n> in su o6

e?ui;8ent to perent o6 t2e Contrt Prie 6or t2e due per6orne o6 t2e

Contrt in t2e 6or presried 7 /irin7: Count7 Go;ernent.

4. He :ree to ide 7 t2is Tender 6or period o6 T9e8;e

8/12/2019 TENDER NO.03

40/47

*.! CONFIDENTIAL BUSINESS QUESTIONNAIRE FORM

-ou re re?uested to :i;e t2e prtiu8rs indited in Prt " nd eit2er

Prt !

8/12/2019 TENDER NO.03

41/47

*.3 TENDER SECURITY FORM

H2eres . .

8/12/2019 TENDER NO.03

42/47

J. CONTRACT FORM

T&IS AGREE(ENT de t2e d7 o6 !%

et9een Qname of Proc#rement entity, o6 .. Qco#ntry of

Proc#rement entity7

8/12/2019 TENDER NO.03

43/47

*.5 PERFORMANCE SECURITY FORM

ToJ Count7 Go;ernent o6 /irin7:

H&EREAS Qname of tenderer

en in pursune o6 Contrt

No. Qreference n#m*er of the contract7dted!% to supp87

Qdescription of goods7

:urntee 7 reput8e n> 6or t2e

su spei6ied t2erein s seurit7 6or op8ine 9it2 t2e Tenderer0s

per6orne o8i:tions in ordne 9it2 t2e Contrt.

AND H&EREAS 9e 2;e :reed to :i;e t2e tenderer :urnteeJ

T&ERE$ORE HE 2ere7 66ir t2t 9e re Gurntors nd responsi8e to

7ou on e286 o6 t2e tenderer up to tot8 o6 .

Qamo#nt of the g#arantee in 0ords and fig#re7 nd 9e undert>e to p7 7ou

upon 7our 6irst 9ritten dend de8rin: t2e tenderer to e in de6u8t under

t2e Contrt nd 9it2out ;i8 or r:uent n7 su or sus 9it2in t2e

8iits o6 .. Qamo#nt of g#arantee7s 6oresid 9it2out

7ou needin: to pro;e or to s2o9 :rounds or resons 6or 7our dend or t2e

su spei6ied t2erein.

T2is :urntee is ;8id unti8 t2e d7 o6 !%

Si:ned nd se8 o6 t2e Gurntors

6name of *an+ or financial instit#tion7

6address7

6date7

43

8/12/2019 TENDER NO.03

44/47

*.) BANK GUARANTEE FOR ADVANCE PAYMENT FORM

To Count7 Go;ernent o6 /irin7:

Gent8een nd@or #diesJ

In ordne 9it2 t2e p7ent pro;ision in8uded in t2e Spei8 Conditions o6 Contrt92i2 ends t2e Gener8 Conditions o6 Contrt to pro;ide 6or d;ne p7ent

. Qname and address of tenderer7

:urntee to :urntee its proper nd 6it26u8 per6orne under t2e sid C8use o6 t2eContrt in n ount o6 . Qamo#nt of g#arantee in fig#res and

0ords74

He t2e . Q*an+ or financial instit#tions7 s instruted 7 t2e

tenderer :ree unondition887 nd irre;o87 to :urntee s prir7 o8i:tor nd not

s suret7 ere87 t2e p7ent to t2e Prourin: entit7 on its 6irst dend 9it2out

92tsoe;er ri:2t o6 oetion on our prt nd 9it2out its 6irst 8i to t2e tenderer in t2eount not exeedin: Qamo#nt of g#arantee in fig#res and 0ords7

He 6urt2er :ree t2t no 2n:e or ddition to or ot2er odi6ition o6 t2e ters o6 t2e

Contrt to e per6ored t2ereBunder or o6 n7 o6 t2e Contrt douents 92i2 7 e

de et9een t2e Prourin: entit7 nd t2e tenderer s288 in n7 97 re8ese us 6ro n7

8ii8it7 under t2is :urntee nd 9e 2ere7 9i;e notie o6 n7 su2 2n:e dditionor odi6ition.

T2is :urntee s288 rein ;8id in 6u88 e66et 6ro t2e dte o6 t2e d;ne p7entreei;ed 7 t2e tenderer under t2e Contrt unti8 Qdate7.

-ours tru87

Si:nture nd se8 o6 t2e Gurntors

6name of *an+ or financial instit#tion7

6address7

6date7

44

8/12/2019 TENDER NO.03

45/47

J.@ MANUFACTURERS AUTHORIATION FORM

To Count7 Go;ernent o6 /irin7:

H&EREAS Q name

of the man#fact#rer792o re est8is2ed nd reput8e nu6turers o6.. Qname and/or description of the goods7 2;in: 6tories

t Qaddress of factory7do 2ere7 ut2oriFe

Qname and address of Agent7 to suit tender

nd suse?uent87 ne:otite nd si:n t2e Contrt 9it2 7ou :inst tender

No. . Qreference of the Tender7 6or t2e o;e :oods

nu6tured 7 us.

He 2ere7 extend our 6u88 :urntee nd 9rrnt7 s per t2e Gener8

Conditions o6 Contrt 6or t2e :oods o66ered 6or supp87 7 t2e o;e 6ir

:inst t2is In;ittion 6or Tenders.

Qsignat#re for and on *ehalf of man#fact#rer7

Note9 T2is 8etter o6 ut2orit7 s2ou8d e on t2e 8etter2ed o6 t2e(nu6turer nd s2ou8d e si:ned 7 person opetent.

45

8/12/2019 TENDER NO.03

46/47

J.J LETTER OF NOTIFICATION OF AARD

Address o6 Prourin: Entit7

ToJ

REJ Tender No.

Tender Ne

T2is is to noti67 t2t t2e ontrt@s stted e8o9 under t2e o;e entioned tender 2;eeen 9rded to 7ou.

". P8ese >no98ed:e reeipt o6 t2is 8etter o6 noti6ition si:ni67in: 7our

eptne.

!. T2e ontrt@ontrts s288 e si:ned 7 t2e prties 9it2in 3% d7s o6 t2e dte o6

t2is 8etter ut not er8ier t2n "4 d7s 6ro t2e dte o6 t2e 8etter.

3. -ou 7 ontt t2e o66ier> PARTIC=>AR!,

SIGNED $OR ACCOUNTING O$$ICER

4)

8/12/2019 TENDER NO.03

47/47

J. FORM RB 1

REPUBLIC OF KENYA

PUBLIC PROCUREMENT ADMINISTRATIVE REVIE BOARD

APP#ICATION NO.O$..!%...

,ETHEEN

.APP#ICANT

AND

RESPONDENT )Proc#ring Entity=

Re?uest 6or re;ie9 o6 t2e deision o6 t2e