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REPUBLIC OF KENYA

COUNTY GOVERNMENTOF KIRINYAGA

P.O. BOX 260

KUTUS

THE STANDARD TENDER DOCUMENT

AND LIST OF REQUIREMENTS

TENDER NO. CGK/007/201/201!"201!/2016

SUPPLY OF

CLEANING MATERIALS # DETERGENTS

RECEIPT NO.

CLOSING DATE # TIME$ TUESDAY

24THJUNE 2014 at 12.00 NOON.

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TABLE OF CONTENTS

PAGE

INTRODUCTION . 3

SECTION I INVITATION TO TENDER 4

SECTION II INSTRUCTIONS TO TENDERERS. 5

Appendix to Instrutions to Tenderers !"

SECTION III GENERA# CONDITIONS O$ CONTRACT. !3

SECTION IV SPECIA# CONDITIONS O$ CONTRACT.. 3%

SECTION V TEC&NICA# SPECI$ICATIONS 3!

SECTION VI SC&EDU#E O$ RE'UIRE(ENTS. 34

SECTION VII PRICE SC&EDU#E $OR GOODS.. 35

SECTION VIII STANDARD $OR(S. 3)

*." $OR( O$ TENDER 3+

*.! CON$IDENTIA# ,USINESS'UESTIONNAIRES $OR(S.. 3*

*.3 TENDER SECURIT- $OR(. 3

*.4 CONTRACT $OR( 4%

*.5 PER$OR(ANCE SECURIT- $OR( 4"

*.) ,AN/ GUARANTTE $OR ADVANCE

PA-(ENT $OR(. 4!

*.+ (ANU$ACTURER0S AUT&ORI1ATION

$OR(. 43

!

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I%&'()*+&,(%

"." T2is Stndrd Tender Douent 2s een prepred 6or use 7 pu8i

entities in /en7.

".! T2e 6o88o9in: :ener8 diretions s2ou8d e oser;ed 92en usin: t2e

douent. spes or :i;e

options

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SECTION I INVITATION TO TENDER

DATE---------------------------

TENDER REF NO. CG/@%%+@!%"4@!%"5

TENDER NAME Supp87 o6 r sops nd 8enin: deter:ents

"." T2e /irin7: Count7 Go;ernent in;ites se8ed ids 6ro e8i:i8e

ndidtes 6or * ( 34' (4 4%) +54%,% )5&5'5%&.

".! Interested e8i:i8e ndidtes 7 otin 6urt2er in6ortion 6ro nd

inspet t2e tender douents t /irin7: Count7 Go;ernent

O66ies t t2e /eru:o7 Distrit &ed?urters Ground $8oor durin:

nor8 9or>in: 2ours.

".3 A op8ete set o6 tender douents 7 e otined 7 interested

ndidtes upon p7ent o6 nonre6und8e 6ees o6 K5%4 S,,%(%5 T(*4%) 8KS. 19000/:;in s2 or ,n>ers 2e?ue p78e to

C(*%& S5+'5&4' K,',%44 C(*%&.

".4 Cop8eted tender douents re to e en8osed in p8in se8ed

en;e8opes r>ed 9it2 tender re6erene nuer nd e deposited in

t2e Tender ,ox on /eru:o7 Distrit &ed?urters or e ddressed to

Kirinyaga Conty S!"r!tary so s to e reei;ed on or e6ore

T*5)4 2&

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SECTION II " INSTRUCTIONS TO TENDERERS

T435 ( C4*5

P:e

!." E8i:i8e tenderers )

!.! E8i:i8e :oods. )

!.3 Cost o6 tenderin: +!.4 Contents o6 Tender douent+

!.5 C8ri6ition o6 douents *

!.) Aendent o6 douents.. *

!.+ #n:u:e o6 tender.. *

!.* Douents oprisin: t2e tender.

!. Tender 6ors..

!."% Tender pries...

!."" Tender urrenies. "%

!."! Tenderers e8i:ii8it7 nd ?u8i6itions "%

!."3 Goods0 e8i:ii8it7 nd on6orit7 toTender douents.."%

!."4 Tender seurit7. ""

!."5 V8idit7 o6 tenders "!

!.") $ort nd si:nin: o6 tenders. "3

!."+ Se8in: nd r>in: o6 tenders. "3

!."* Ded8ine 6or suission o6 tender "4

!." (odi6ition nd 9it2dr98 o6 tenders.. "4

!.!% Openin: o6 tenders "5

!.!" C8ri6ition o6 tenders.. "5!.!! Preinr7 exintion.."5

!.!3 Con;ersion to sin:8e urren7 ")

!.!4 E;8ution nd oprison o6 tenders.. ")

!.!5 Conttin: t2e prourin: entit7. "+

!.!) A9rd o6 ontrt.. "+

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SECTION II " INSTRUCTIONS TO TENDERERS

!." E,,35 T5%)5'5'

!."." T2is In;ittion 6or Tenders is open to 88 tenderers e8i:i8e s

desried in t2e In;ittion to Tender. Suess6u8 tenderers s288

op8ete t2e supp87 o6 :oods 7 t2e intended op8etion dtespei6ied in t2e S2edu8e o6 Re?uireents Setion VI.

!.".! T2e prourin: entit70s ep8o7ees oittee eers ord

eers nd t2eir re8ti;e

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!.3 C(& ( T5%)5',%

!.3." T2e Tenderer s288 er 88 osts ssoited 9it2 t2e preprtion nd

suission o6 its tender nd t2e prourin: entit7 9i88 in no se e

responsi8e or 8i8e 6or t2ose osts re:rd8ess o6 t2e ondut or

outoe o6 t2e tenderin: proess.

!.3.! T2e prie to e 2r:ed 6or t2e tender douent s288 not exeed

/s2s."%%%@

!.3.3 A88 6irs 6ound p8e o6 per6orin: t2e ontrt stis6tori87 in

ordne 9it2 t2e set pre?u8i6ition riteri s288 e pre?u8i6ied.

!.4. T5 T5%)5' D(+*=5%&

!.4." T2e tender douent oprises t2e douents 8isted e8o9 nd

ddend issued in ordne 9it2 8use !.) o6 t2ese instrutions toTenderers

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!.5 C4',,+4&,(% ( D(+*=5%&

!.5." A prospeti;e tenderer re?uirin: n7 8ri6ition o6 t2e tender

douent 7 noti67 t2e Prourin: entit7 in 9ritin: or 7 post t t2e

entit70s ddress indited in t2e In;ittion to Tender. T2e Prourin:

entit7 9i88 respond in 9ritin: to n7 re?uest 6or 8ri6ition o6 t2e

tender douents 92i2 it reei;es not 8ter t2n se;en

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!.* D(+*=5%& C(=',,% ( T5%)5'

!.*." T2e tender prepred 7 t2e tenderers s288 oprise t2e 6o88o9in:

oponents

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!."" T5%)5' C*''5%+,5

!.""."Pries s288 e ?uoted in /en7 S2i88in:s un8ess ot2er9ise spei6ied in

t2e Appendix to Instrutions to Tenderers.

!."! T5%)5'5' E,,3,,& 4%) Q*4,,+4&,(%

!."!."Pursunt to pr:rp2 !.". t2e tenderer s288 6urnis2 s prt o6 its

tender douents est8is2in: t2e tenderers e8i:ii8it7 to tender nd

its ?u8i6itions to per6or t2e ontrt i6 its tender is epted.

!."!.!T2e douentr7 e;idene o6 t2e tenderers e8i:ii8it7 to tender s288

est8is2 to t2e Prourin: entit70s stis6tion t2t t2e tenderer t t2e

tie o6 suission o6 its tender is 6ro n e8i:i8e soure ountr7 s

de6ined under pr:rp2 !."

!."!.3T2e douentr7 e;idene o6 t2e tenderers ?u8i6itions to per6ort2e ontrt i6 its tender is epted s288 e est8is2ed to t2e

Prourin: entit70s stis6tion

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:oods nd ser;ies o66ered 92i2 s288 e on6ired 7 erti6ite

o6 ori:in issued t t2e tie o6 s2ipent.

!."3.3T2e douentr7 e;idene o6 on6orit7 o6 t2e :oods to t2e tender

douents 7 e in t2e 6or o6 8iterture dr9in:s nd dt nd

s288 onsist o6J

o6 Tenderer0s ondut 92i2 9ou8d 9rrnt t2e seurit70s

6or6eiture pursunt to pr:rp2 !."4.+

""

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!."4.4T2e tender seurit7 s288 e denointed in /en7 S2i88in:s or in

not2er 6ree87 on;erti8e urren7 nd s288 e in t2e 6or o6 n>

:urntee or n> dr6t issued 7 reput8e n> 8oted in /en7

or rod or :urntee issued 7 reput8e insurne opn7 in

t2e 6or pro;ided in t2e tender douents or not2er 6or ept8e

to t2e Prourin: entit7 nd ;8id 6or t2irt7

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!."+.4 I6 t2e outer en;e8ope is not se8ed nd r>ed s re?uired 7

pr:rp2 !."+.! t2e Prourin: entit7 9i88 ssue no responsii8it7

6or t2e tender0s isp8eent or preture openin:.

!."* D54),%5 (' S*3=,,(% ( T5%)5'

!."*."Tenders ust e reei;ed 7 t2e Prourin: entit7 t t2e ddressspei6ied under pr:rp2 !."+.! no 8ter t2n T*5)4 2& ed nd dispt2ed in ordne 9it2 t2e pro;isions o6

pr:rp2 !."+. A 9it2dr98 notie 7 8so e sent 7 8e te8exut 6o88o9ed 7 si:ned on6irtion op7 postr>ed not 8ter t2n

t2e ded8ine 6or suission o6 tenders.

!.".3No tender 7 e odi6ied 6ter t2e ded8ine 6or suission o6

tenders.

!.".4No tender 7 e 9it2dr9n in t2e inter;8 et9een t2e ded8ine 6or

suission o6 tenders nd t2e expirtion o6 t2e period o6 tender

;8idit7 spei6ied 7 t2e tenderer on t2e Tender $or. Hit2dr98 o6

tender durin: t2is inter;8 7 resu8t in t2e Tenderer0s 6or6eiture o6its tender seurit7 pursunt to pr:rp2 !."4.+

!.".5T2e prourin: entit7 7 t n7 tie terinte proureent

proeedin:s e6ore ontrt 9rd nd s288 not e 8i8e to n7

person 6or t2e terintion.

"4

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!.".)T2e prourin: entit7 s288 :i;e propt notie o6 t2e terintion to t2e

tenderers nd on re?uest :i;e its resons 6or terintion 9it2in "4

d7s o6 reei;in: t2e re?uest 6ro n7 tenderer.

2.20 O5%,% ( T5%)5'

!.!%."T2e Prourin: entit7 9i88 open 88 tenders in t2e presene o6 tenderers0representti;es 92o 2oose to ttend on T*5)4 2& t2e tenderer 6or

8ri6ition o6 its tender. T2e re?uest 6or 8ri6ition nd t2e

response s288 e in 9ritin: nd no 2n:e in t2e pries or sustne

o6 t2e tender s288 e sou:2t o66ered or peritted.

!.!".!An7 e66ort 7 t2e tenderer to in68uene t2e Prourin: entit7 in t2e

Prourin: entit70s tender e;8ution tender oprison or ontrt

9rd deisions 7 resu8t in t2e reBetion o6 t2e tenderers0 tender.

2.22 P'5,=,%4' E4=,%4&,(%

!.!!."T2e Prourin: entit7 9i88 exine t2e tenders to deterine 92et2er

t2e7 re op8ete 92et2er n7 oputtion8 errors 2;e een de92et2er re?uired sureties 2;e een 6urnis2ed 92et2er t2e douents

2;e een proper87 si:ned nd 92et2er t2e tenders re :ener887 in

order.

!.!!.!Arit2eti8 errors 9i88 e reti6ied on t2e 6o88o9in: sis. I6 t2ere is

disrepn7 et9een t2e unit prie nd t2e tot8 prie t2t is

otined 7 u8tip87in: t2e unit prie nd ?unti67 t2e unit prie

"5

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s288 pre;i8 nd t2e tot8 prie s288 e orreted. I6 t2e ndidte

does not ept t2e orretion o6 t2e errors its tender 9i88 e reBeted

nd its tender seurit7 6or6eited. I6 t2ere is disrepn7 et9een

9ords nd 6i:ures t2e ount in 9ords 9i88 pre;i8

!.!!.3T2e Prourin: entit7 7 9i;e n7 inor in6or8it7 or non

on6orit7 or irre:u8rit7 in tender 92i2 does not onstitute teri8 de;ition pro;ided su2 9i;er does not preBudie or e66et

t2e re8ti;e rn>in: o6 n7 tenderer.

!.!!.4Prior to t2e deti8ed e;8ution pursunt to pr:rp2 !.!3 t2e

Prourin: entit7 9i88 deterine t2e sustnti8 responsi;eness o6 e2

tender to t2e tender douents. $or purposes o6 t2ese pr:rp2s

sustnti887 responsi;e tender is one 92i2 on6ors to 88 t2e ters

nd onditions o6 t2e tender douents 9it2out teri8 de;itions.

T2e Prourin: entit70s deterintion o6 tender0s responsi;eness is to

e sed on t2e ontents o6 t2e tender itse86 9it2out reourse toextrinsi e;idene.

!.!!.5I6 tender is not sustnti887 responsi;e it 9i88 e reBeted 7 t2e

Prourin: entit7 nd 7 not suse?uent87 e de responsi;e 7 t2e

tenderer 7 orretion o6 t2e non on6orit7.

2.2> C(%5',(% &( S,%5 C*''5%+

!.!3."H2ere ot2er urrenies re used t2e prourin: entit7 9i88 on;ertt2ese urrenies to /en7 S2i88in:s usin: t2e se88in: ex2n:e rte on

t2e dte o6 tender 8osin: pro;ided 7 t2e Centr8 ,n> o6 /en7.

2.2 E4*4&,(% 4%) C(=4',(% ( T5%)5'

!.!4."T2e Prourin: entit7 9i88 e;8ute nd opre t2e tenders 92i2

2;e een deterined to e sustnti887 responsi;e pursunt to

pr:rp2 !.!!

!.!4.!T2e tender e;8ution oittee s288 e;8ute t2e tender 9it2in 3%d7s o6 t2e ;8idit7 period 6ro t2e dte o6 openin: t2e tender.

!.!4.3A tenderer 92o :i;es 68se in6ortion in t2e tender douent out

its ?u8i6ition or 92o re6uses to enter into ontrt 6ter

noti6ition o6 ontrt 9rd s288 e onsidered 6or derent 6ro

prtiiptin: in 6uture pu8i proureent.

")

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2.2! P'55'5%+5

!.!5."Pre6erene 92ere 88o9ed in t2e e;8ution o6 tenders s288 not exeed

"5L

2.26 C(%&4+&,% &5 P'(+*',% 5%&,&

!.!)." SuBet to pr:rp2 !.!" no tenderer s288 ontt t2e Prourin:

entit7 on n7 tter re8ted to its tender 6ro t2e tie o6 t2e tender

openin: to t2e tie t2e ontrt is 9rded.

!.!).!An7 e66ort 7 tenderer to in68uene t2e Prourin: entit7 in its

deisions on tender e;8ution tender oprison or ontrt 9rd

7 resu8t in t2e reBetion o6 t2e Tenderer0s tender.

2.27 A4') ( C(%&'4+&

e into ount t2e tenderer 6inni8

te2ni8 nd prodution pi8ities. It 9i88 e sed upon nexintion o6 t2e douentr7 e;idene o6 t2e tenderers

?u8i6itions suitted 7 t2e tenderer pursunt to pr:rp2 !."!.3

s 9e88 s su2 ot2er in6ortion s t2e Prourin: entit7 dees

neessr7 nd pproprite.

!.!+.3An 66irti;e deterintion 9i88 e prere?uisite 6or 9rd o6 t2e

ontrt to t2e tenderer. A ne:ti;e deterintion 9i88 resu8t in

reBetion o6 t2e Tenderer0s tender in 92i2 e;ent t2e Prourin: entit7

9i88 proeed to t2e next 8o9est e;8uted tender to >e sii8r

deterintion o6 t2t Tenderer0s pi8ities to per6or stis6tori87.

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pro;ided 6urt2er t2t t2e tenderer is deterined to e ?u8i6ied to

per6or t2e ontrt stis6tori87.

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!.!.3Hit2in t2irt7 0 P5'('=4%+5 S5+*',&

!.3%."Hit2in T2irt7 e t2e 9rd to t2e next

8o9est e;8uted Cndidte or 88 6or ne9 tenders.

2.>1 C(''*& (' F'4*)*5%& P'4+&,+5

!.3"."T2e Prourin: entit7 re?uires t2t tenderers oser;e t2e 2i:2est

stndrd o6 et2is durin: t2e proureent proess nd exeution o6

ontrts 92en used in t2e present re:u8tions t2e 6o88o9in: ters re

de6ined s 6o88o9s

s ein: derred 6ro prtiiptin: in pu8i

proureent in /en7.

"

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A5%), &( I%&'*+&,(% &( T5%)5'5'

N(&5 (% &5 A5%), &( &5 I%&'*+&,(% &( T5%)5'5'

". T2e Appendix to instrutions to tenderers is intended to ssist t2e

prourin: entit7 in pro;idin: spei6i in6ortion in re8tion to t2e

orrespondin: 8use in t2e instrutions to Tenderers in8uded inSetion II nd 2s to e prepred 6or e2 spei6i proureent.

!. T2e prourin: entit7 s2ou8d spei67 in t2e ppendix in6ortion nd

re?uireents spei6i to t2e irustnes o6 t2e prourin: entit7 t2e

:oods to e proured nd t2e tender e;8ution riteri t2t 9i88 pp87

to t2e tenders.

3. In preprin: t2e Appendix t2e 6o88o9in: spets s2ou8d e t>en into

onsidertion

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A5%), &( I%&'*+&,(% &( T5%)5'5'

T2e 6o88o9in: in6ortion re:rdin: t2e prtiu8rs o6 t2e tender s288

op8eent supp8eent or end t2e pro;isions o6 t2e instrutions to

tenderers. H2ere;er t2ere is on68it et9een t2e pro;ision o6 t2e

instrutions to tenderers nd t2e pro;isions o6 t2e ppendix t2e pro;isions

o6 t2e ppendix 2erein s288 pre;i8 o;er t2ose o6 t2e instrutions totenderers

INSTRUCTIONS TO

TENDERERS

REFERENCE

PARTICULARS OF APPENDIX TO

INSTRUCTIONS TO TENDERS TO ATTACH

THE FOLLOING DOCUMENTS

!."." Attach a copy of Tender Receipt

Valid Tax Compliance Certificate

VAT/PIN Certificate Company Registration

Physical Address for the company

Past Experience at least 3 rs

!ingle "#siness Permit for $%&'

Proof of (inancial )Certified *y

"an+ statement) for the last six months,/A#dited

Acco#nt for$%&%/$%&&- $%&&/$%&$,

.irectors/0ners

Pre1io#s !#pplies/Contracts A properly filled Confidential "#siness

2#estionnaire

!.")." !#*mitting t0o copies)original - copy,

!igning of Tender (orm

!."+."!3 T#esday $'th#ne$%&' at &$4%% noon

!."5." Tender shall remain 1alid for 5% days after the

opening date

Not!# $ot% &o"'!nt( )Origina* + Co,y- (%a** !ar a** t%! atta"%'!nt(

r!/ir!&

)Complete as necessary,

!"

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SECTION III$ GENERAL CONDITIONS OF CONTRACT

T435 ( C4*5

P:e3." De6initions !3

3.! App8ition.. !3

3.3 Countr7 o6 Ori:in.. !3

3.4 Stndrds. !4

3.5 Use o6 Contrt douents nd in6ortion. !4

3.) Ptent Ri:2ts !4

3.+ Per6orne seurit7 !4

3.* Inspetion nd Tests. !5

3. P>in:... !)

3."% De8i;er7 nd douents !)3."" Insurne . !)

3."! P7ent !)

3."3 Prie. !)

3."4 Assi:nents !+

3."5 Su ontrts.. !+

3.") Terintion 6or de6u8t.. !+

3."+ #i?uidted d:es.. !*

3."* Reso8ution o6 Disputes !*

3." #n:u:e nd 89.. !*3.!% $ore (Beure !*

!!

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SECTION III " GENERAL CONDITIONS OF CONTRACT

3." D5,%,&,(%

3."." In t2is Contrt t2e 6o88o9in: ters s288 e interpreted s inditedJ

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3.4 S&4%)4')

3.4." T2e Goods supp8ied under t2is Contrt s288 on6or to t2e stndrds

entioned in t2e Te2ni8 Spei6itions.

3.5 U5 ( C(%&'4+& D(+*=5%& 4%) I%('=4&,(%

3.5." T2e tenderer s288 not 9it2out t2e Prourin: entit70s prior 9ritten

onsent dis8ose t2e Contrt or n7 pro;ision t2ere6ore or n7

spei6ition p8n dr9in: pttern sp8e or in6ortion 6urnis2ed

7 or on e286 o6 t2e Prourin: entit7 in onnetion t2ere9it2 to n7

person ot2er t2n person ep8o7ed 7 t2e tenderer in t2e

per6orne o6 t2e Contrt.

3.5.! T2e tenderer s288 not 9it2out t2e Prourin: entit70s prior 9ritten

onsent >e use o6 n7 douent or in6ortion enuerted in

pr:rp2 3.5." o;e

3.5.3 An7 douent ot2er t2n t2e Contrt itse86 enuerted in

pr:rp2 3.5." s288 rein t2e propert7 o6 t2e Prourin: entit7 nd

s288 e returned

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3.+.3 T2e per6orne seurit7 s288 e denointed in t2e urren7 o6 t2e

Contrt or in 6ree87 on;erti8e urren7 ept8e to t2e

Prourin: entit7 nd s288 e in t2e 6or o6 n> :urntee or n

irre;o8e 8etter o6 redit issued 7 reput8e n> 8oted in

/en7 or rod ept8e to t2e Prourin: entit7 in t2e 6or

pro;ided in t2e tender douents.

3.+.4 T2e per6orne seurit7 9i88 e dis2r:ed 7 t2e Prourin: entit7

nd returned to t2e Cndidte not 8ter t2n t2irt7

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3. P4+,%

3.." T2e tenderer s288 pro;ide su2 p>in: o6 t2e Goods s is re?uired to

pre;ent t2eir d:e or deteriortion durin: trnsit to t2eir 6in8

destintion s indited in t2e Contrt.

3..! T2e p>in: r>in: nd douenttion 9it2in nd outside t2ep>:es s288 op87 strit87 9it2 su2 spei8 re?uireents s s288

e express87 pro;ided 6or in t2e Contrt

3."% D5,5' 4%) D(+*=5%&

3."%."De8i;er7 o6 t2e Goods s288 e de 7 t2e tenderer in ordne

9it2 t2e ters spei6ied 7 Prourin: entit7 in its S2edu8e o6

Re?uireents nd t2e Spei8 Conditions o6 Contrt

3."" I%*'4%+5

3.""."T2e Goods supp8ied under t2e Contrt s288 e 6u887 insured :inst

8oss or d:e inident8 to nu6turer or ?uisition

trnsporttion stor:e nd de8i;er7 in t2e nner spei6ied in t2e

Spei8 onditions o6 ontrt.

3."! P4=5%&

3."!." T2e et2od nd onditions o6 p7ent to e de to t2e tendererunder t2is Contrt s288 e spei6ied in Spei8 Conditions o6

Contrt

3."!.! P7ents s288 e de propt87 7 t2e Prourin: entit7 s spei6ied

in t2e ontrt

>.1> P',+5

3."3." Pries 2r:ed 7 t2e tenderer 6or :oods de8i;ered nd ser;ies

per6ored under t2e Contrt s288 not 9it2 t2e exeption o6 n7prie dBustents ut2oriFed in Spei8 Conditions o6 Contrt ;r7

6ro t2e pries 7 t2e tenderer in its tender.

3."3.! Contrt prie ;ritions s288 not e 88o9ed 6or ontrts not

exeedin: one 7er

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3."3.3 H2ere ontrt prie ;rition is 88o9ed t2e ;rition s288 not

exeed "%L o6 t2e ori:in8 ontrt prie.

3."3.4 Prie ;rition re?uest s288 e proessed 7 t2e prourin: entit7

9it2in 3% d7s o6 reei;in: t2e re?uest.

>.1. A,%=5%&

3."4." T2e tenderer s288 not ssi:n in 92o8e or in prt its o8i:tions to

per6or under t2is Contrt exept 9it2 t2e Prourin: entit70s prior

9ritten onsent

>.1! S*3+(%&'4+&

3."5." T2e tenderer s288 noti67 t2e Prourin: entit7 in 9ritin: o6 88

suontrts 9rded under t2is Contrt i6 not 8red7 spei6ied in

t2e tender. Su2 noti6ition in t2e ori:in8 tender or 8ter s288 notre8ie;e t2e tenderer 6ro n7 8ii8it7 or o8i:tion under t2e

Contrt

>.16 T5'=,%4&,(% (' )54*&

3.")." T2e Prourin: entit7 7 9it2out preBudie to n7 ot2er reed7 6or

re2 o6 Contrt 7 9ritten notie o6 de6u8t sent to t2e tenderer

terinte t2is Contrt in 92o8e or in prt

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>.17 L,*,)4&5) D4=45

3."+.". I6 t2e tenderer 6i8s to de8i;er n7 or 88 o6 t2e :oods 9it2in t2e

period.20 F('+5 M45*'5

3.!%." T2e tenderer s288 not e 8i8e 6or 6or6eiture o6 its per6orne

seurit7 or terintion 6or de6u8t i6 nd to t2e extent t2t it0s de87

in per6orne or ot2er 6i8ure to per6or its o8i:tions under t2e

Contrt is t2e resu8t o6 n e;ent o6 $ore (Beure.

!*

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SECTION IV " SPECIAL CONDITIONS OF CONTRACT

N(&5 (% S5+,4 C(%),&,(% ( C(%&'4+&

T2e 8uses in t2is setion re intended to ssist t2e prourin: entit7 in

pro;idin: ontrtspei6i in6ortion in re8tion to orrespondin: 8usesin t2e Gener8 Conditions o6 Contrt.

T2e pro;isions o6 Setion IV op8eent t2e Gener8 Conditions o6

Contrt in8uded in Setion III spei67in: ontrtu8 re?uireents 8in>ed

to t2e spei8 irustnes o6 t2e prourin: entit7 nd t2e :oods ein:

proured. In preprin: Setion IV t2e 6o88o9in: spets s2ou8d e t>en

into onsidertion.

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SECTION IV " SPECIAL CONDITIONS OF CONTRACT

4.". Spei8 Conditions o6 Contrt s288 supp8eent t2e Gener8

Conditions o6 Contrt. H2ene;er t2ere is on68it et9een t2e

GCC nd t2e SCC t2e pro;isions o6 t2e SCC 2erein s288 pre;i8 o;er

t2ese in t2e GCC.

4!. Spei8 onditions o6 ontrt s re8tes to t2e GCC

REFERENCE OF

GCC

SPECIAL CONDITIONS OF

CONTRACT

3.+." Not Applica*le

3."!." Payment after deli1ery period

3."*." Indicate resol#tions of disp#tes

)Complete as necessary,

3%

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SECTION V " TECHNICAL SPECIFICATIONS

!.1 G5%5'4

5."." T2ese spei6itions desrie t2e re?uireents 6or :oods. Tenderers

re re?uested to suit 9it2 t2eir o66ers t2e deti8ed spei6itions

dr9in:s t8o:ues et 6or t2e produts t2e7 intend to supp87

5.".! Tenderers ust indite on t2e spei6itions s2eets 92et2er t2e

e?uipent o66ered op87 9it2 e2 spei6ied re?uireent.

5.".3 A88 t2e diensions nd pities o6 t2e e?uipent to e supp8ied

s288 not e 8ess t2n t2ose re?uired in t2ese spei6itions.

De;itions 6ro t2e si re?uireents i6 n7 s288 e exp8ined in

deti8 in 9ritin: 9it2 t2e o66er 9it2 supportin: dt su2 s

8u8tion s2eets et. T2e prourin: entit7 reser;es t2e ri:2t to

reBet t2e produts i6 su2 de;itions s288 e 6ound riti8 to t2e usend opertion o6 t2e produts.

5.".4 T2e tenderers re re?uested to present in6ortion 8on: 9it2 t2eir

o66ers s 6o88o9sJ

up

ser;ie@repir nd intenne in8udin: t2eir nes nd

ddresses.

3"

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SECTION VI " SCHEDULE OF REQUIREMENTS

Nuer Desription 'untit7 De8i;er7 s2edu8e s@ont2s 6ro"

"T2e Prourin: entit7 ust spei67 2ere t2e dte 6ro 92i2 t2e de8i;er7 s2edu8e 9i88 strt. T2t dte

s2ou8d e eit2er t2e dte o6 t2e ontrt 9rd or t2e dte o6 ontrt si:nture or t2e dte o6 openin: o6

8etter o6 redit or t2e dte o6 on6irtion o6 t2e #etter o6 Credit s pproprite. T2e Tender $or s2ou8din8ude on87 ross re6erene to t2is S2edu8e.

3!

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SECTION VII" PRICE SHEDULE FOR GOODS

TENDER NO. CGK/007/201/201!

SUPPLY OF AND CLEANINGMATERIALS#DETERGENTS

TENDERERS NAMEMMMMMMMMM MMMMMMMMMMM MMMMMMM MMMMMMMMMM

I&5

=

D5+',&,(% U%,& ( ,*5 U%,& ',+5 U%,& ',+5 ( (&5'

,%+,)5%&4 5',+5

4435

" Air 6res2ener !*%8 n

! ,r sop ">: Crton

3 ,roo 2nd8es 8ue :u

4 ,u>ets ediu siFe uti roos ets

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3" Vi

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Si:nture o6 tendererMMMMMMMMMMMMMMMMMMMMMMMMMMMMMMMMMMMMMMMMMMMMMMMMMMMMMM

NoteJ In se o6 disrepn7 et9een unit prie nd tot8 t2e unit prie s288 pre;i8.

S/NO. ITEM DESCRIPTIONUNIT OF

ISSUE

UNIT

PRICEREMARKS

33. #i?uid sop !% 8itres errin

34. Po9der sop "5 >: ,:

35. &rpi 8i?uid #ts No

3). &rpi 8i?uid " #ts No

3+. &rpi 68us2ti et

3*. /ero8 x 4 &ours Tin

3. Hs2in: sop e7 or e?ui;8ent= ,r

4%. Toi8et sop "%% : < ntisepti= T

4". Toi8et ppers x 4% Ps ,8e

4!. ,8e2 Bi> or its e?ui;8ent +5% 8s errin

43. ,8e2 Bi> or its e?ui;8ent " 8ts errin

44. ,8e2 Bi> or its e?ui;8ent 5 8ts errin

45. Ceri stin reo;er #itre 4). Air 6res2ener x !*% 8 Cn

4+. Vi ,ott8e

4*. T8e duster "" x "" No

4. T8e duster "! x "* No

5%. (et278ted spirit #itre

5". &rd roos No

5!. So6t ,roos No

53. ,roo 2nd8es No

54. P8sti u>et x !% 8ts No

55. (op u>et et

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SECTION VIII " STANDARD FORMS

N(&5 (% &5 4=5 F('=

". $or o6 Tender T2e 6or o6 tender ust e op8eted 7

t2e tenderer nd suitted 9it2 t2e tender douents. It ust 8so edu87 si:ned 7 du87 ut2oriFed representti;es o6 t2e tenderer.

!. Con6identi8 ,usiness 'uestionnire $or T2is 6or ust e

op8eted 7 t2e tenderer nd suitted 9it2 t2e tender douents.

3. Tender Seurit7 $or H2en re?uired 7 t2e tender

douents t2e tender s288 pro;ide t2e tender seurit7 eit2er in t2e

6or in8uded 2erein or in not2er 6ort ept8e to t2e prourin:

entit7.

4. Contrt $or T2e Contrt $or s288 not e op8eted

7 t2e tenderer t t2e tie o6 suittin: t2e tender. T2e Contrt

$or s288 e op8eted 6ter ontrt 9rd nd s2ou8d inorporte

t2e epted ontrt prie.

5. Per6orne Seurit7 $or T2e per6orne seurit7 6or

s2ou8d not e op8eted 7 t2e tenderers t t2e tie o6 tender

preprtion. On87 t2e suess6u8 tenderer 9i88 e re?uired to pro;ide

per6orne seurit7 in t2e 6or pro;ided 2erein or in not2er 6orept8e to t2e prourin: entit7.

). ,n> Gurntee 6or Ad;ne P7ent $or H2en Ad;ne

p7ent is re?uested 6or 7 t2e suess6u8 idder nd :reed 7 t2e

prourin: entit7 t2is 6or ust e op8eted 6u887 nd du87 si:ned

7 t2e ut2oriFed o66ii8s o6 t2e n>.

+. (nu6turers Aut2oriFtion $or H2en re?uired 7 t2e

ender douents t2is 6or ust e op8eted nd suitted 9it2 t2e

tender douents. T2is 6or 9i88 e op8eted 7 t2e nu6turero6 t2e :oods 92ere t2e tenderer is n :ent.

3)

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*.! CONFIDENTIAL BUSINESS QUESTIONNAIRE FORM

-ou re re?uested to :i;e t2e prtiu8rs indited in Prt " nd eit2er

Prt !

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*.3 TENDER SECURITY FORM

H2eres . .

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J. CONTRACT FORM

T&IS AGREE(ENT de t2e d7 o6 !%

et9een Qname of Proc#rement entity, o6 .. Qco#ntry of

Proc#rement entity7

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*.5 PERFORMANCE SECURITY FORM

ToJ Count7 Go;ernent o6 /irin7:

H&EREAS Qname of tenderer

en in pursune o6 Contrt

No. Qreference n#m*er of the contract7dted!% to supp87

Qdescription of goods7

:urntee 7 reput8e n> 6or t2e

su spei6ied t2erein s seurit7 6or op8ine 9it2 t2e Tenderer0s

per6orne o8i:tions in ordne 9it2 t2e Contrt.

AND H&EREAS 9e 2;e :reed to :i;e t2e tenderer :urnteeJ

T&ERE$ORE HE 2ere7 66ir t2t 9e re Gurntors nd responsi8e to

7ou on e286 o6 t2e tenderer up to tot8 o6 .

Qamo#nt of the g#arantee in 0ords and fig#re7 nd 9e undert>e to p7 7ou

upon 7our 6irst 9ritten dend de8rin: t2e tenderer to e in de6u8t under

t2e Contrt nd 9it2out ;i8 or r:uent n7 su or sus 9it2in t2e

8iits o6 .. Qamo#nt of g#arantee7s 6oresid 9it2out

7ou needin: to pro;e or to s2o9 :rounds or resons 6or 7our dend or t2e

su spei6ied t2erein.

T2is :urntee is ;8id unti8 t2e d7 o6 !%

Si:ned nd se8 o6 t2e Gurntors

6name of *an+ or financial instit#tion7

6address7

6date7

4"

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*.) BANK GUARANTEE FOR ADVANCE PAYMENT FORM

To Count7 Go;ernent o6 /irin7:

Gent8een nd@or #diesJ

In ordne 9it2 t2e p7ent pro;ision in8uded in t2e Spei8 Conditions o6 Contrt92i2 ends t2e Gener8 Conditions o6 Contrt to pro;ide 6or d;ne p7ent

. Qname and address of tenderer7

:urntee to :urntee its proper nd 6it26u8 per6orne under t2e sid C8use o6 t2eContrt in n ount o6 . Qamo#nt of g#arantee in fig#res and

0ords74

He t2e . Q*an+ or financial instit#tions7 s instruted 7 t2e

tenderer :ree unondition887 nd irre;o87 to :urntee s prir7 o8i:tor nd not

s suret7 ere87 t2e p7ent to t2e Prourin: entit7 on its 6irst dend 9it2out

92tsoe;er ri:2t o6 oBetion on our prt nd 9it2out its 6irst 8i to t2e tenderer in t2eount not exeedin: Qamo#nt of g#arantee in fig#res and 0ords7

He 6urt2er :ree t2t no 2n:e or ddition to or ot2er odi6ition o6 t2e ters o6 t2e

Contrt to e per6ored t2ereunder or o6 n7 o6 t2e Contrt douents 92i2 7 e

de et9een t2e Prourin: entit7 nd t2e tenderer s288 in n7 97 re8ese us 6ro n7

8ii8it7 under t2is :urntee nd 9e 2ere7 9i;e notie o6 n7 su2 2n:e dditionor odi6ition.

T2is :urntee s288 rein ;8id in 6u88 e66et 6ro t2e dte o6 t2e d;ne p7entreei;ed 7 t2e tenderer under t2e Contrt unti8 Qdate7.

-ours tru87

Si:nture nd se8 o6 t2e Gurntors

6name of *an+ or financial instit#tion7

6address7

6date7

4!

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J.7 MANUFACTURERS AUTHORIATION FORM

To Count7 Go;ernent o6 /irin7:

H&EREAS Q name

of the man#fact#rer792o re est8is2ed nd reput8e nu6turers o6.. Qname and/or description of the goods7 2;in: 6tories

t Qaddress of factory7do 2ere7 ut2oriFe

Qname and address of Agent7 to suit tender

nd suse?uent87 ne:otite nd si:n t2e Contrt 9it2 7ou :inst tender

No. . Qreference of the Tender7 6or t2e o;e :oods

nu6tured 7 us.

He 2ere7 extend our 6u88 :urntee nd 9rrnt7 s per t2e Gener8

Conditions o6 Contrt 6or t2e :oods o66ered 6or supp87 7 t2e o;e 6ir

:inst t2is In;ittion 6or Tenders.

Qsignat#re for and on *ehalf of man#fact#rer7

Note9 T2is 8etter o6 ut2orit7 s2ou8d e on t2e 8etter2ed o6 t2e(nu6turer nd s2ou8d e si:ned 7 person opetent.

43

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J.J LETTER OF NOTIFICATION OF AARD

Address o6 Prourin: Entit7

MMMMMMMMMMMMMMMMMMMMM

MMMMMMMMMMMMMMMMMMMMMToJ

REJ Tender No.

Tender Ne

T2is is to noti67 t2t t2e ontrt@s stted e8o9 under t2e o;e entioned tender 2;eeen 9rded to 7ou.

". P8ese >no98ed:e reeipt o6 t2is 8etter o6 noti6ition si:ni67in: 7our

eptne.

!. T2e ontrt@ontrts s288 e si:ned 7 t2e prties 9it2in 3% d7s o6 t2e dte o6

t2is 8etter ut not er8ier t2n "4 d7s 6ro t2e dte o6 t2e 8etter.

3. -ou 7 ontt t2e o66ier> PARTIC=>AR!,

SIGNED $OR ACCOUNTING O$$ICER

44

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J. FORM RB 1

REPUBLIC OF KENYA

PUBLIC PROCUREMENT ADMINISTRATIVE REVIE BOARD

APP#ICATION NO.O$..!%...

,ETHEEN

.APP#ICANT

AND

RESPONDENT )Proc#ring Entity=

Re?uest 6or re;ie9 o6 t2e deision o6 t2e