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Tender Document
Supply, Installation and Commissioning of
Video Conference Systems
Page 1 of 37
Tender Document
For
Installation and Commissioning of
Video Conference Systems
to
Banas Dairy
Installation and Commissioning of
Video Conference Systems
Page 2 of 37
Notice Inviting Tender Bid
Banaskantha District Co-op. Milk Producers’ Union Ltd., Banas Dairy, PB No: 20, Palanpur: 385 001,Gujarat
Phone: EPABX(02742) 253881 to 253885 TENDER NOTICE
Sealed Tenders are invited for Supply, Installation and Commissioning of Video Conference Systems from experienced and eligible bidders.
Tender document containing specification of items, general terms and conditions and eligibility criteria is available at our website: www.banasdairy.coop. Completed tender bid, in sealed envelope super-scribed with the lable ‘Tender for Video Conference Systems by due date 09/10/2017’, can be submitted latest by 09/10/2017 up to 1.30 PM. All bids shall be opened on 3.00 PM on 09/10/2017 , in presence of present bidders. Incharge Managing Director reserves the right to accept or reject any or all tenders without assigning any reason thereof - In charge Managi ng Director
Page 3 of 37
Index
Table of Contents
Notice Inviting Tender Bid ............................................................................................................................ 1
Index.............................................................................................................................................................. 3
Preface .......................................................................................................................................................... 4
Instructions for Submitting Tender Bid ......................................................................................................... 5
Eligibility Criteria ........................................................................................................................................... 9
General Terms and conditions for Bid ........................................................................................................ 10
Annexure-1: Tender Enquiry Data Sheet .................................................................................................... 14
Annexure-2: Commercial Bid Format ......................................................................................................... 15
Annexure- 3: EMD Details ........................................................................................................................... 18
Annexure- 4: Summary of Orders Executed ............................................................................................... 19
Annexure- 5: Specification of Video Conference Systems .......................................................................... 20
Annexure- 6: Deviation Form ...................................................................................................................... 31
Annexure- 7: Vendor Registration Form ..................................................................................................... 32
Page 4 of 37
Preface
Banaskantha District Co-op. Milk Producers’ Union Ltd., Palanpur invites Tender for Supply,
Installation and Commissioning of Video Conference Systems (as mentioned in Annexure for
Specifications).
Interested Bidders are required to submit the completed tender bid as mentioned in this
document, in sealed envelope along with requisite documents, Tender Fee, EMD and sample.
Bidder will be mandatorily required to submit two units of sample (on free of charge basis) of
the offered Video Conference Systems, along with the tender. Tender submitted without
sample may not be considered.
Brief of the Project:
• Banas Dairy having its Head office at Palanpur, Gujarat and has four operating
locations at (i) Katarva-Gujarat (ii) Faridabad-Haryana(iii) Kanpur-Uttar Pradesh(iv)
Lucknow-Uttar Pradesh.
• Locations have Internet Leased Line, Broad Band with different Internet access
providers.
• Banas Dairy proposes to setup a video conferencing facility at five locations using
well-proven branded product and is looking for a full high definition video
conferencing System along with a centralized bridging systems and an option to
record the video conferencing.
• The video conferencing systems shall require supply, installation and
commissioning of full HD multicast video conferencing with concurrent
presentation facility.
• All the video conferencing end points should be supplied with professional
microphone and speakers.
• All the locations should be able to talk over video conferencing & share the
content with each other, simultaneously with the help of the centralized bridging
systems.
• The same meeting shall also be recorded & streamed to a server to record the
minutes of the meeting.
• All the five locations while talking to each other should be able to see all the
connected locations, simultaneously on a single display monitor/screen.
• The system quoted should be interoperable & should be able to talk to the other
makes following ITU-T standards.
Page 5 of 37
Important Points:
� For detailed understanding of our requirement, bidder may visit Banas Dairy, Palanpur
or may contact Purchase Department.
� Bidders who have downloaded tender form from our website are required to notify our
Purchase Department by e-mailing the notification as per format given in Annexure
“Notification of Tender Document Download” to e-mail id [email protected].
This notification will inform Banas Dairy about your interest for quoting for this tender
and you will be updated about various clarifications issued by Banas Dairy in reference
to this tender and also regarding any amendment in Tender Document (if any) during its
publication period at the same e-mail id from which we receive your notification mail. In
case of no timely notification submitted to Banas Dairy, Banas Dairy will not be
responsible for any lack of communication regarding any amendment in Tender
Document (if any) and other relevant communications like clarifications.
Important Dates:
Sr. No. Events Date
1 Document Download Start Date 15.09.2017
2 Document Download End Date 09.10.2017
3 Last Date for seeking clarification 01.10.2017
4 Last Date For Submission of Bid (up to 1:30 PM) 09.10.2017
5 Opening of Bids (at 3:30 PM) 09.10.2017
Correspondence details for all communications:
Purchase Department,
Main Administration Building,
Banas Dairy, Post Box – 20,
Palanpur – 385001
Email: [email protected],
Landline: 02742 – 253881 to 85 (Ext: 216/316)
Page 6 of 37
Instructions for Submitting Tender Bid
1. Tender bid can be sent by post/courier or submitted by hand at our office by time as
specified in tender notice. Tenders received late will be rejected.
2. Bid can be submitted by hand or by post/ courier. For bids submitted by post or Courier, it is
bidder’s responsibility that bid reaches our office on or before the scheduled time and date.
3. Tender bid should be sent in duly sealed cover ,super-scribed with label “Tender for Video
Conference Systems by due date:09.10.2017”.All the pages of Tender document should be
signed and enclosed with the tender bid, as a token of acceptance of all terms and
conditions as mentioned in the tender document.
4. All bids shall be opened in the presence of intending parties/ their authorized
representative who will be present at the time of bid opening.
5. In case tender opening date is declared a Holiday, bids shall be opened on next working day
at the same time specified above.
6. Any certificate/document not found enclosed with the tender document as required for
fulfilling the eligibility criteria of bid may lead to declaring the party as non-eligible and in
this event their bid may not be considered and may be out rightly rejected. Bidder has to
complete all the Annexure and submit along with this Tender Document signed.
7. Tender form shall be filled up legibly preferably typed giving full name and address of the
bidder, over writing, alterations/additions etc. will disqualify the tender unless such
overwriting, alterations/additions are attested and signed by bidder. Conditional/
telegraphic/ fax/ E-mail tenders shall be rejected.
8. The bidder shall have to enclose following documents along with Tender bid:
a. List of all the purchase orders duly indicating the name of client, his address, type &
quantity of material and the date of Supply during the last 36 months. Copy of the
purchase orders executed should be attached with the bid.
b. Any document (such as excise/sales tax document) issued by Govt. or Semi Govt.
Department which certifies/proves that the bidder is in business for the required
period should be attached along with the Tender Bid.
Page 7 of 37
c. The bidder shall be registered with the office of competent authority or under
statutory bodies at the time of bid opening in the same name and style. In order to
support this bidder shall submit any of the following documents:
A copy of the Registration Certificate issued by the Registrar of Companies in case of
firms of proprietary nature
OR
Copy of partnership deed in case of partnership firm
OR
Copy of article of association in case of Pvt. Ltd. Companies
OR
Copy of registration certificate for firms registered with NSIC/Central or State Govt.
Department/ Local bodies for similar work
OR
Bidder shall enclose/mention the PAN and TAN number of the firm and to support
this, he/she shall submit a photocopy of PAN/TAN certificate
OR
Bidder’s firm shall be registered with Sales Tax Department. VAT/CST numbers shall
be mentioned by the bidder and in support of this; he/she shall submit a photocopy
of Sales Tax registration certificate duly renewed by the competent authority
9. Submitted documents shall be numbered and attached serially indicating serial number.
Total number of pages enclosed shall be shown in the index.
10. Tender shall be accompanied with requisite amount of Tender Fees (Non-refundable) of
amount Rs.500/- and EMD (Earnest Money Deposit) of Rs.25000/- . Tender fee and EMD
should be in form of Demand Draft in favor of Banaskantha District Co-operative Milk
Producers’ Union Limited, payable at Palanpur. Tender without Tender Fees or EMD will
automatically be rejected.
11. ISO/ISI/relevant quality certifying authorities certified company/supplier may be preferred
to others. A copy of valid license/ certificate should be attached with Tender Document.
Page 8 of 37
12. EMD of successful bidders shall be retained as security deposits without any interest till
supplies are complete against the Supply Orders issued under this Contract.
13. Earnest money of unsuccessful bidder shall be returned after within 60 days from the
finalizing of contracts, without any interest on it.
14. Validity of offers should be 60 days from the date of Bid Opening.
15. Rate shall be finalized based on the lowest offer strictly complying with specifications.
16. Parties who have been suppliers of our union or any milk union in the past also have to
comply with all these conditions. No relaxation whatsoever shall be given to them.
17. Any offer received after due date or times shall be straightway rejected.
18. We reserve the right to accept or reject any quotation, to reject quotations for some or all
items and to cancel the entire bidding process at any point of time without assigning any
reason.
19. If any dispute or differences arises at any time between the two parties in respect of or
concerning anything contained or arising out of contract shall be referred to sole arbitrator
(i.e. our Managing Director). The decision of the arbitrator shall be final and binding on both
the parties.
20. Canvassing in any form will lead to disqualification of the bid.
21. For all legal matters and disputes, Palanpur court shall be the Jurisdiction.
Seen and accepted
Signature of party with office stamp
Page 9 of 37
Eligibility Criteria
• The firm must be an Original Equipment Manufacturer (OEM) or an Authorized
Dealer/Agent/Channel Partner of the OEM of supplying given items. Authorization
letters (in case of authorized firm) issued by concerned OEM must be submitted with
tender documents.
• The vendor should have experience of supply, installation, commissioning and
maintenance of the high definition video conferencing systems equipment with similar
scope of work at least in three organization or more in India during last 5 years (i.e.
between year 2012 to 2017). The bidder should provide documentary evidence for
above. (Copies of purchase order and completion certificates.). The bidder should
submit the details of executed similar work as per Annex-4.
• OEM company whose equipment systems is being quoted by vendor should have
national presence for the last 05 years in India, post sales service support and should
have country wide presence and also have direct / indirect presence at all locations /
offices where VC is to be deployed. Details of service / support team along with
credentials of OEM as above should be attached.
• Bidder should submit authorization certificate from original equipment manufacturer
(OEM) or through authorized distributor of OEM stating that they are authorized for
supply, installation and commissioning of the offered equipment in India. In case
through the distributor, the OEM authorized certificate for authorizing distributor shall
be enclosed along with the offer.
• The bidder should be willing to accept the Annual maintenance contract (AMC) at least
for a period of 02 years after expiry of warranty/ performance guarantee of 03 year post
installation / commissioning. Declaration to this effect should be attached.
• Bidder should have an average around turnover over Rs1 crore per year in last three
financial years i.e. (14-15, 15-16 & 16-17) (Attach proof).
Page 10 of 37
General Terms and conditions for Bid
1. Supply, Installation of Video Conference Systems shall be made as mentioned in
Specifications, Requirements and Scope of Work.
2. Offers should be strictly according to our specification, failing which it may not be
considered. Item to be supplied has to be strictly as per Annexure for Specifications.
3. The officers of our Union shall be allowed to inspect the works and/or any document
referred to in the tender. If it is found that the declarations made by the bidder in Bid are
false/misleading/faulty, the bidder shall be disqualified and the earnest money deposit
submitted shall be forfeited.
4. Initial acceptance of goods is not the final acceptance of quality. In case if any Video
Conference is found substandard at our union/ village societies level, on receipt of the same
Banas Dairy reserves the right to reject the material out rightly. Banas Dairy reserves the
right to send your material for testing at any laboratory of our choice and in case the result
is found unsatisfactory, it also reserves the right to take any action as deemed fit.
Upon receipt of such notice or complain, the Supplier shall, with all reasonable speed,
replace the defective goods or parts thereof, without any cost to the Purchaser. If the
Supplier, having been notified, fails to remedy the defect(s) within a reasonable period, the
Purchaser may proceed to take such remedial action as may be necessary, at the Supplier's
risk and expense and without prejudice to any other rights which the Purchaser may have
against the Supplier under the Contract.
Note: Banas Dairy, reserves all rights to reject the goods supplied if same are not found in
accordance with the required description/specifications.
5. Inspection and Tests: The Purchaser or its representative shall have the right to inspect
and/or test the Goods to confirm their conformity to the Contract. The inspections and tests
may be conducted on the premises of the Supplier or its subcontractor(s), at point of
delivery and/or at the Good's final destination.
Should any inspected or tested Goods fail to conform to the Specifications, the Purchaser
may reject them and the Supplier shall replace the rejected Goods free of cost to the
Purchaser.
The Purchaser's right to inspect, test, and where necessary, reject the Goods after the
Goods arrival at the destination shall in no way be limited or waived by reason of the Goods
having previously been inspected, tested and passed by the Purchaser or its representative
prior to Goods shipment.
6. Packaging: It should be as per industry norms.
Page 11 of 37
7. Project Completion Period: Total project duration will be Two months from the date of
issuance of LOI/Purchase Order.
8. Risk Purchase: In case of delayed supplies, purchase of goods may be completed at the risk,
cost and responsibility of the supplier after expiry of scheduled date without any notice.
Extra amount spent on Risk Purchase shall be adjusted against the earnest money
deposit/pending payments or same shall be recovered from your firm.
We will reserve the right to affect risk purchase in case of non-fulfillment of any of various
terms and conditions of the contract by the supplier at his risk & cost.
9. Import license and foreign exchange variation: No import license shall be provided by the
BANAS DAIRY for goods offered against this bid. Necessary clearances/licenses from the
concerned Authorities for any imported goods/items offered shall be obtained by the
bidder at his cost & responsibility.
Non-availability of or delay in obtaining license/ clearance shall not, under any
circumstances, entitle the bidder to seek any compensation/relaxation under the contract
and/or relieve the bidder from any of his obligations under the contract. Foreign Exchange,
Duties etc. variation, if any, shall also be to the account of the bidder and no price
escalation will be given.
10. Maintaining ethical standards in business: It is highly necessary for the suppliers to ensure
that business ethics are maintained at the highest degree with Our Union. In no case we will
be able to tolerate any unethical practice by the supplier by way of offering either cash or in
kind or compensation in any form either to get the rejected material accepted or to get
higher volume of the business than the approved quantity.
By any chance if it comes to our notice that you or any of your
employee/representative/Agent has tried to initiate such unfair business practices with any
of our employee or any of the employee/decision maker of our Union, even with/without
any documentary evidences, the same shall be considered as a cancellation of P.O. and we
reserve our right to terminate/suspend the P.O. and the contract during any time without
assigning any reason thereof.
11. Insurance:
Thegoodssuppliedunderthecontractshallbefullyinsuredagainstlossordamageincidentalto
manufacturer or acquisition, transportation, storage and delivery. If any loss or damage
occurs during supply of goods under contract, the supplier shall make arrangement for
replacement of any damaged, item/s in stipulated time.
12. For delay in Supply, Installation &Commissioning of goods, a late penalty @ 0.5%per week
shall be deducted subject to a maximum of 5% of the contract price. On further delays
order shall be liable to be cancelled. However our Managing Director can waive off such
penalty depending upon the reasons for delay.
Page 12 of 37
Note: Even in case of any rejection, the bidder will be required to replace the rejected
material as per our schedule.
13. Delivery of Goods: Material shall be delivered as mentioned in Specifications, Requirements
and Scope of Work.
14. Payment Terms: : For Equipment Supply, Installation & Commissioning and Maintenance:
• 50% of supply charges against delivery and inspection
• 40% of supply and 90% of installation charges after satisfactory commissioning
• Balance 10% of supply and 10% of installation charges 10% upon submission of
Performance Security.
• Payment against Annual Maintenance Charges (if any) shall be paid quarterly
after 15 Days of the quarter end.
15. Performance Security: Successful bidder shall be required to furnish a performance security
in form of Bank Guarantee of 10 % Value of the executed order valid for entire warranty
period from the date of commissioning. In case of failure in submission of appropriate bank
guarantee, same amount will be retained from supplier’s bill. Bank Guarantee should be
from any Nationalized Bank having at least one branch at Palanpur.
16. Validity: Validity of this contract would be completion of this project to the utmost
satisfaction of Banas Dairy.
17. Other Commercial Terms and Conditions:
a. Invoices will be raised in the name of Banaskantha District Co-operative Milk Producers’
Union Ltd., Palanpur for Katarva & Palanpur Plant.
Invoices will be raised in the name of Banaskantha District Co-operative Milk Producers’
Union Ltd., Kanpur for Kanpur Plant
Invoices will be raised in the name of Banaskantha District Co-operative Milk Producers’
Union Ltd., Lucknow for Lucknow Plant
Invoices will be raised in the name of Banaskantha District Co-operative Milk Producers’
Union Ltd., Faridabad for Faridabad Plant
b. Supplier will be required to submit three copies of invoices
c. In case of any change in tax rate, the same shall be applicable as per statutory norms
18. Force Majeure: If any Force Majeure situation arises, the Supplier shall promptly notify the
Purchaser in writing of such conditions and the cause thereof. Unless otherwise directed by
the Purchaser in writing, the Supplier shall continue to perform its obligations under the
Page 13 of 37
contract as far as is reasonably practical, and shall seek all reasonable alternative means for
performance not prevented by the Force Majeure event.
19. Purchaser's Instructions: The Purchaser may in his absolute discretion, issue from time to
time drawings and/or instructions, directions and clarifications which are collectively
referred to as Purchaser's instructions. These instructions will be binding on the supplier.
20. Jurisdiction: Settlement of any dispute out of the Supply Order/contract against this bid
shall be subject to the courts at Palanpur only.
21. Data on firm: Please send data on your firm and information in the enclosed Annexure. The
tender bid received without above information or with incorrect information may not be
considered.
Page 14 of 37
Annexure-1: Tender Enquiry Data Sheet
The following specific data for this Tender Enquiry shall complement, supplement, or amend the
provisions in the Invitation in Tender and Instructions to Bidders. Whenever there is a conflict, the
provisions herein shall prevail over those in the ITB.
Name of the Purchaser:
Banaskantha District Co-operative Milk Producers’ Union Ltd., Palanpur, Kanpur, Lucknow,
Faridabad
Description of Goods:
Supply of Video Conference Systems at various locations of Banas Dairy
Purchaser’s Address:
PB NO:20, Palanpur-385001, Banaskantha, Gujarat, India
Submission of Queries on T/E Document:
Not later than– 01.10.2017 till 15:00 hours, to the following e-mail [email protected]
Pre- Bid Meeting: No Pre-Bid Meeting will be done against this Tender
Bid Validity: Validity of bid shall be no less than 60 days from the date of submission
Required number of copies of the Tender:
Two (Original plus one photocopy) and clearly mention “AN ORIGINAL” on original & COPY on
photocopy.
The address for Tender submission:
Purchase Department,
Banaskantha District Co-operative Milk Producers’ Union Limited
PB NO 20 , Palanpur : 385001, Dist : Banaskantha
Due date (Deadline) for Bid submission:09/10/2017 at 1.30PM
Opening of Quotation: 09/10/2017 at 3.00PM
Page 15 of 37
Annexure-2: Commercial Bid Format
Item
No. Item Description Qty Location
Rate/Unit
(Inclusive
of all but
without
Taxes)(in
Rs.)
Taxes
(in Rs.)
Landed
Rate/Unit
(Inclusive of
All with Tax)
(in Rs.)
Amount (in
Rs.)(Qty x
Landed
Rate/Unit)
PART 1 : Central MCU
1a
6 Port FHD 1080p Unified Communication Video MCU with Firewall
traversal, Mobile gateway & Recording with H.323 interoperability
Central Recording facility
1 Palanpur
1b installation of Part 1 items 1 Palanpur
Total Amount of Part 1
PART 2 : Items required at Large Conference Room (Upto 25 User Seating)
2a Unified communication based Video End Point (FHD - Wide - 10x
optical Zoom camera with Codec) 1 Palanpur
2b
Pack of Professional Grade Wireless Microphone system with AES
Encryption with DSP 8 AEC enabled inputs - IP 6 rating Professional
Grade Powered speakers pair
1 Palanpur
2c installation and Programming of Part 2 items 1 Palanpur
Page 16 of 37
Total Amount of Part 2
Part 3 : Items required at Large Conference Room (Upto 15 User Seating)
3a Unified communication based Video End Point (FHD - Wide - 10x
optical Zoom camera with Codec) 4
Faridabad,
Kanpur,
Lucknow,
Katarva
3b Pack of Wireless Cascaded Microphone (3 Nos) with DSP - Supplied
with IP 6 rating Professional Grade Powered speakers pair 4
Faridabad,
Kanpur,
Lucknow,
Katarva
3c installation and Programming of Part 3 items 4
Faridabad,
Kanpur,
Lucknow,
Katarva
Total Amount Part 3
Any other cost necessary items, services which is required to for project
completion
Total Project Cost (Total Amount Part1+Part2+ Part3 any other cost
necessary items, services which is required to for projection completion)
AMC Cost for 2 year after completion of warranty period Basic AMC Cost/
Year GST(Taxes)
AMC Cost(inclusive of taxes & all
other charges)
Page 17 of 37
First Year AMC Cost of after completion Warranty period
Second Year AMC Cost of after completion Warranty period
Total Project Cost for Video Conference Systems (In Figure):
Total Project Cost for Video Conference Systems (In Word):
We agree to supply above items at contract price quoted against each item within the period specified in the Tender. We also confirm that, we accept all terms and
conditions as mentioned in tender document and the supplied material shall be as per mentioned in Technical Specification, Requirements& Scope of Work for all
items.
Signature of Bidder: ……….…………………………..
Name: ...………………………………………
Business Address: …………………………………………….
Place: ……………………………………….
Date………………………………………………..
Page 18 of 37
Annexure- 3: EMD Details
1. Earnest Money Deposit Details (Rs.25000 /- )
Details of Bank draft:
No.___________
Dated_______________ Drawn On (Name of Bank) ____________________
EMD Amount Rs._______________________________________________
(Rupees in words
(________________________________________________)
I/we have read the instructions carefully and accordingly submitting the tender as per the
terms and conditions as given in the tender notice for supply of Video Conference Systems.
Date:
Signature of the Party
With office stamp
Page 19 of 37
Annexure- 4: Summary of Orders Executed
Name of the Supplier: ______________________________
Supply of Registers/ Video Conference Systems during April 2012 to
March2017:________________________
Note: Purchase Order & Performance Report copies should be enclosed in support of the above.
Date: Seal of Company & Signature of Authority
Name of Organization Month Supplied Qty(Nos.) Total Value
(in Rs Lacs)
Page 20 of 37
Annexure- 5: Specification, Requirements& Scope of work of Video Conference Systems
1. Scope of Work
2.1. The Scope of Work includes the supply, installation at the respective locations, testing,
commission, training and handover of the items.
2.2. To setup an IP based video conferencing facility across Banas Dairy, Palanpur - HO and
Banas Dairy Plants at (Faridabad-Haryana, Kanpur-Uttar Pradesh, Lucknow-Uttar Pradesh)
with Banas Dairy Palanpur-HO, as the central location.
2.3. The Video conferencing system at Head Office shall have all features like Multisite support,
recording, Projector & HD PTZ Camera, Video Conferencing Management System etc. The
Local offices shall have features like Peer to peer connectivity, Projector & HD PTZ Camera.
2.4. All equipment / materials shall be covered under an on-site warranty of Three year from
the date of final acceptance of the system. The warranty shall include OEM Warranty
services also for upgrade, free replacement of the faulty parts. Any firmware / software
upgrade to remove bugs or to enhance performance / manageability / security shall be
provided free during warranty period.
2.5. During the warranty period, the vendor shall maintain an uptime of 99 % or more and
provide comprehensive warranty for all supplies for Three year.
2.6. Vendors shall depute their engineers for the demonstration video conferences after
commissioning of the system.
2.7. The bidder has to take care while designing the solutions that the bidder has surveyed the site,
checked the feasibility of system installation physically as per the site requirement, distance,
Networking and Power connectivity, locations of Video Conferencing System for best coverage
& full functionality.
2.8. The bidder shall be responsible to carry out installation of the system. Miscellaneous
components, accessories, audio/video/power cables, connectors, nut-bolts, anchor fastener,
bracket, jacks etc. not indicated in BOQ, but required for a successful installation and
implementation of system in integrated manner as desired and by Banas Dairy , bidder shall list
out all such items with adequate quantities if priced separately.
2. Documentation
Vendor should submit equipment wise documentation which should include descriptions,
installation and commissioning procedure, systems programming, operating procedure,
network/schematic/circuit diagrams, step by step fault diagnosis and fault ratification etc.
All products quoted should be associated with specific model numbers and names and with printed
literature describing configuration and functionality.
3. Training
The vendor shall provide the detailed functional training to operate and maintain the Video
Conference system. Training Schedule for Palanpur will be Two Days and other locations One Day.
The vendor and the customer shall jointly agree the number of staff to attend the training courses.
4. Environmental Requirements
Page 21 of 37
Vendor is required to assess the environmental conditions for the equipment to be installed under
this specification. The vendor has to ensure the proper operation of the installed equipment. The
equipment and its components should work satisfactorily under the following environmental
conditions/Operating Limits:
Temperature Range:
Operation to
(Uncontrolled Environment)
-0to+50°C
Relative Humidity Up to 80%
5. Standards
Work shall be performed in accordance with the applicable international and local codes or
standards current at the commencement of installation. Where more than one code or regulation is
applicable, the more stringent shall apply.
6. Product Warrantee & Service Declaration
All Products’ comprehensive warranty Period will be 03(Three) year from the date of work
Completion of the total project.
7. Location List
Requirement of Installation, commissioning and support for Video Conference System at Locations
mentioned below:
Palanpur & Katarva-Gujarat, Faridabad -Haryana, Kanpur & Lucknow-Uttar Pradesh.
8. Banas Dairy Obligations
• BANAS DAIRY shall provide Internet Leased Line/Broadband connectivity at each location.
• BANAS DAIRY will provide furnished rooms with Projector as Display media for video
conferencing by providing adequate lighting and power supply.
• BANAS DAIRY will conduct an UAT after the successful commissioning of the video
conferencing facility.
Page 22 of 37
9. Bill of Quantity (BOQ) with location
Item
No. Item Description Qty Location
PART 1 : Central MCU
1a
6 Port FHD 1080p Unified Communication Video MCU with Firewall
traversal, Mobile gateway & Recording with H.323 interoperability
Central Recording facility
1 Palanpur
1b installation of Part 1 items 1 Palanpur
PART 2 : Items required at Large Conference Room (Upto 25 User Seating)
2a Unified communication based Video End Point (FHD - Wide - 10x
optical Zoom camera with Codec) 1 Palanpur
2b
Pack of Professional Grade Wireless Microphone system with AES
Encryption with DSP 8 AEC enabled inputs - IP 6 rating Professional
Grade Powered speakers pair
1 Palanpur
2c installation and Programming of Part 2 items 1 Palanpur
Part 3 : Items required at Large Conference Room (Upto 15 User Seating)
3a Unified communication based Video End Point (FHD - Wide - 10x
optical Zoom camera with Codec) 4
Faridabad, Kanpur,
Lucknow, Katarva
3b Pack of Wireless Cascaded Microphone (3 Nos) with DSP - Supplied
with IP 6 rating Professional Grade Powered speakers pair 4
Faridabad, Kanpur,
Lucknow, Katarva
3c installation and Programming of Part 3 items 4 Faridabad, Kanpur,
Lucknow, Katarva
Page 23 of 37
10. Technical Specifications of IP based Video Conferencing System
• Following are Minimum Specification, Higher models are allowed.
• Data Sheet to be submitted along with Bid.
Item 1a : Video MCU At Main Location
S.N Parameter Specifications
Complian
ce Deviatio
ns, if Any
Yes / No
1 MCU
6 FHD 1080p30 port MCU. MCU Must be a true MCU to create
multiple conference Rooms. The backup of MCU ports must be
possible on a generic hardware. These 8 ports are flexible to
connect any location at any time and not limited to only
particular location. MCU is future scalable upto 50 FHD 1080p30
MCU VC Call in
2
Single Multi-
Party
Conference
Solution should be able to connect minimum 6 locations at Full
HD resolution (1080p30) in a Single Video conference at the
same time.
3 Firewall
traversal
System should support firewall traversal for secured calling thro'
internet and Intranet.
4 Bandwidth
Solution should work on Leased Line, MPLS, Internet, 3G Data
card, 2G Data card (80-100Kbps) ,VSAT, LAN, WAN etc networks.
Also Solution must work on 80-100 kbps bandwidth. (A POC will
be asked by the company if required).
5 Mobile
connectivity
Solution should have mobile user gateway inbuilt for Windows
desktop, Android, IOS Mobile devices right from day 1 and
should offer 5000 registered users and Free client downloads
right from Day 1. Easy connectivity with MCU to be a part of
video call.
6
Central
Recording
Server
MCU appliance should have either inbuilt video recording
capability or offer external Video Recording Solution with the
capacity to Record Min 3 Concurrent full HD 1080p30 Secessions
or 2 numbers three party sessions or 1 numbers 4 party sessions
right from Day 1. MCU capability port will not be reduced due to
recording.
7 Data
Collaboration
Solution should have capability to share Data in Multipoint to
Multipoint conference through MCU (Presentation sharing
,Application sharing, Document Sharing at low bandwidth
Page 24 of 37
128kbps)
8 Multimedia File
Playing
Should be able to play movie files so that audio/video content
can be shared with all the participants.
9 Continuous
Presence
Video Solution must have continues presence of 8 from day 1 as
solution is future scalable upto 50 MCU Locations.
10 Security
a) System should be 128-bit Fully Encrypted Video
Conference Meetings to ensure encrypted data flows between
endpoint & MCU.
b) Should have 2 levels authentication one at registered user
level and one for entering the Video Conference secession.
c) Solution should have Lock Conference feature so that once
the conference is locked even if someone knows the credentials
cannot enter the Video conference secession.
d) Solution should be digitally Signed by VeriSign or other
Security agencies. MCU appliance should be deployed on
premises. On Cloud solution is not acceptable.
Item 2a: Unified communication based Video End Point (FHD - 10x optical Zoom camera)
S.N
O Parameter Specifications
Complian
ce Deviatio
ns, if Any
Yes / No
1 Video Codec System should support the following video standards H.263,
H.264, H.264 HP/AVC/SVC/VBR or H.265.
2 IP and SIP System should support SIP protocol
3 Resolution
supported
System should support Full HD Resolution upto 1080p @30fps
4 Aspect Ratio System should support 4:3 and 16:9 aspect ratio
5 Frame rates System should support minimum 30 frames per second from 512
kbps
6 Content sharing Presentation sharing should possible from endpoint level.
7
Resolution Full High Definition- 1920 x 1080p
High Definition – 1280 x 720p
Page 25 of 37
4CIF -704 x 576 pixels
VGA -640 x 480 pixels
CIF -352 x 288 pixels
SIF -320 x 240 pixels
QCIF-176 x 144 pixels
8
Multiple
Camera input
support
The codec should support 3 cameras and document Camera. The
Video Feeds of all these cameras should be active and visible at
the same time. The Solution to be provided along with it. Either
the codec should have native capacity to have 4 Active Camera
support or else External Multiformart third party Video Mixer
should be provided of known reputed brands.
9 Audio Codec System should support G.711, G.722, G.722.1, G.728, G.729
/GIPS / SPEEX codec or MPEG4 - AAC (LC).
10
Audio Output System must support either common 3.5mm line out or
headphone output & must support integration with external
audio mixer.
11 Network
support
System should support RJ-45 port for IP network.
12 Bandwidth
Support
The system should support up to 4 Mbps in a Point to Point call
and multipoint call. Video should run at 80-100 kbps bandwidth.
13 Output for
display
System should support HDMI /DVI connectivity for FHD Video
content show on Display.
14 Packet Loss
Correction
Audio and video packet loss should be buffered or concealed
with some sort of intelligent protocol or algorithm.
15
Recording
feature
System should have inbuilt video recording capability or offer
external Video Recording Solution to record Full High definition
Session right from Day one. It should also offer choice to record
locally or at central recording server provided along with MCU.
16 Sensor The camera sensor should be 1/2.8 inch high quality 5MP HD
CMOS sensor or better.
17 White Balance The camera should have an Option of Auto or Manual White
Balance.
18 Gain The camera should have an auto Gain Control
Page 26 of 37
19 Back Light
Compensation
The camera should have a selectable Back-light compensation
20 S/N ratio The camera should have a S/N Ratio of >50db.
21 Zoom The camera should have a 10x optical zoom and 12xdigital zoom
22 Interface
The camera should have a standard Video Output either through
USB 3.0 or through HDMI, DVI or better.
23 Signal Support
The camera should support Video format of 1080p 60/50/30/25
fps, 720p 60/50/30/25 fps.
24 Control Port The camera should have an RS 232 port for Communication
25 Presets The camera should have at least 65 Position Presets
26 Field Of View The camera should have 62.5 Degree or better field of view
27 Pan Range
The camera should have a Pan Rotation Angle of -160 degrees to
+160 Degrees or better
28 Tilt Range
The camera should have a Tilt Rotation Angle of -30 degrees to +
45 degrees or better
Item 2b: Professional Grade Wireless Microphone system with AES Encryption wih Speakers
S.N Parameter Specifications
Complian
ce Deviatio
ns, if Any
Yes / No
1 Microphone
SITC of wireless microphone system having 128 bit encryption.
The wireless receiver should have microphone mixing inbuilt
which can be switched on or off from day one. It should have at
least 2 Channel or more. It should have a range of 42 Metres or
better with no obstruction between Microphones and receiver. It
should have USB Port. The system should have at least 128 BIT
encryption per microphone channel. It should have two numbers
3.5mm balanced input and output port or more. The wireless
Microphone system should have audio bandwidth of 50-20000
Hz or better. The system should come up with 2 Omni Directional
Microphones. Microphones should have minimum power backup
of 6 Hours and should come up with charging stand.
Page 27 of 37
2 DSP
Supply, Installation, Testing and Commissioning of Digital Signal
Processor with 8 or more AEC enabled Microphone inputs. It
should have individual Phantom Power for all the Microphone
inputs of 48V or better. It should have a max input level of 5 dBu
or better. It should have atleast two Audio inputs with max level
of 14 dBu or more. It should have atleast two Line Outs. It should
have a S/N ratio of 84 dB or more. It should have a crosstalk of -
84 dB channel to channel or better. It should have an individual
AEC for 8 Mic Inputs. It should have a AEC Tail Length of 480ms
or better. It should come up with RJ-45 connector. Should
support ipv4, ipv6 networks. It should support HTTP, Telnet and
FTP.The DSP should comeup with USB Audio Port. It should
comeup with Power Supply.
3 Audio
Supply, Installation, testing and Commissioning of Speaker
system which should come up with powered Speakers having 1
active and 1 passive loudspeaker that should have reliability,
affordability, dynamic music and detailed voice reproduction.
The active stereo amplifier loudspeaker has a low distortion high
efficiency 5.25” woofer. The two way speaker system should
have at least 5.25 inches woofer and 1 inch tweeter. It should
have a frequency response of 45 Hz to 20 KHz or better. Should
come up with steel grill or better. It should have a max SPL of
101 dB or more. It should be IP 40 rated. The above system
should come up with either IR based or RS-232 Volume control.
Item 3a: Unified communication based Video End Point (FHD - 10x optical Zoom camera)
S.N Parameter Specifications
Complian
ce Deviatio
ns, if Any
Yes / No
1 Video Codec System should support the following video standards H.263,
H.264, H.264 HP/AVC/SVC/VBR or H.265.
2 IP and SIP System should support SIP protocol
3 Resolution
supported
System should support Full HD Resolution upto 1080p @30fps
4 Aspect Ratio System should support 4:3 and 16:9 aspect ratio
5 Frame rates System should support minimum 30 frames per second from 512
kbps
Page 28 of 37
6 Content sharing Presentation sharing should possible from endpoint level.
7
Resolution Full High Definition- 1920 x 1080p
High Definition – 1280 x 720p
4CIF -704 x 576 pixels
VGA -640 x 480 pixels
CIF -352 x 288 pixels
SIF -320 x 240 pixels
QCIF-176 x 144 pixels
8
Multiple
Camera input
support
The codec should support 3 cameras and document Camera. The
Video Feeds of all these cameras should be active and visible at
the same time. The Solution to be provided along with it. Either
the codec should have native capacity to have 4 Active Camera
support or else External Multiformart third party Video Mixer
should be provided of known reputed brands.
9 Audio Codec System should support G.711, G.722, G.722.1, G.728, G.729
/GIPS / SPEEX codec or MPEG4 - AAC (LC).
10
Audio Output System must support either common 3.5mm line out or
headphone output & must support integration with external
audio mixer.
11 Network
support
System should support RJ-45 port for IP network.
12 Bandwidth
Support
The system should support upto 4 Mbps in a Point to Point call
and multipoint call. Video should run at 80-100 kbps bandwidth.
13 Output for
display
System should support HDMI /DVI connectivity for FHD Video
content show on Display.
14 Packet Loss
Correction
Audio and video packet loss should be buffered or concealed
with some sort of intelligent protocol or algorithm.
15
Recording
feature
System should have inbuilt video recording capability or offer
external Video Recording Solution to record Full High definition
Session right from Day one. It should also offer choice to record
locally or at central recording server provided along with MCU.
16 Sensor The camera sensor should be 1/2.8 inch high quality 5MP HD
Page 29 of 37
CMOS sensor or better.
17 White Balance The camera should have an Option of Auto or Manual White
Balance.
18 Gain The camera should have an auto Gain Control
19 Back Light
Compensation
The camera should have a selectable Back-light compensation
20 S/N ratio The camera should have a S/N Ratio of >50db.
21 Zoom The camera should have a 10x optical zoom and 12xdigital zoom
22 Interface
The camera should have a standard Video Output either through
USB 3.0 or through HDMI, DVI or better.
23 Signal Support
The camera should support Video format of 1080p 60/50/30/25
fps, 720p 60/50/30/25 fps.
24 Control Port The camera should have an RS 232 port for Communication
25 Presets The camera should have at least 65 Position Presets
26 Field Of View The camera should have 62.5 Degree or better field of view
27 Pan Range
The camera should have a Pan Rotation Angle of -160 degrees to
+160 Degrees or better
28 Tilt Range
The camera should have a Tilt Rotation Angle of -30 degrees to +
45 degrees or better
Item 3b: Pack of Wireless Cascaded Microphone (3 Nos) with DSP - Supplied with IP 6 rating Professional Grade
Powered speakers pair
S.N Parameter Specifications
Complian
ce Deviatio
ns, if Any
Yes / No
Page 30 of 37
1 Audio
SITC of Wireless Microphone Sytem which should come up with
at least three omni directional wireless microphones. These
should have a pickup range of 9 ft or more. The system should
come up with Echo cancellation DSP that can be internal or
external in the system which should do the Acoustic Echo
cancellaion for all the three microphones. The DSP should have
USB port for suppoting unified communications and Audio
Output Port for integrating with External amplifier. It should
have a noise level of less than forty eight dBA or better. It should
have a reverbration time of less than point five seconds or
better. The above system should come up with Speaker system
which should come up with powered Speakers having 1 active
and 1 passive loudspeaker that should have reliability,
affordability, dynamic music and detailed voice reproduction.
The active stereo amplifier loudspeaker has a low distortion high
efficiency 5.25” woofer. The two way speaker system should
have at least 5.25 inches woofer and 1 inch tweeter. It should
have a frequency response of 45 Hz to 20 KHz or better. Should
come up with steel grill or better. It should have a max SPL of
101 dB or more. It should be IP 40 rated. The above system
should come up with either IR based or RS-232 Volume control.
Approved Make:
Equipment Make
Video MCU Polycom, Avaya, Cisco, Peoplelink, Panasonic
Endpoint / Codec Polycom, Avaya, Cisco, Peoplelink, Panasonic
Speaker & microphone Polycom, Avaya, Cisco, Peoplelink, Panasonic, Revolabs,Sennheiser
CABLES & CONNECTORS Kramer/Lotus/MX
CAT-
6,Fibrecable,PatchCord
Molex/Finolex/Digilink/Dlink
Other ISI mark
Note: Even minutest deviation from required Technical Specification should be mentioned in the
“Deviation Form”. In case of failure of the same, entire Bid may be rejected.
Page 31 of 37
Annexure-6: Deviation Form
Name of Supplier:
Technical Deviations List:
•
•
•
•
•
•
Commercial Deviations List:
•
•
•
•
•
Note: In case of any other deviation not mentioned on this page, may lead to disqualifying of
Bid.
Date: Seal of Company & Signature of Authority
Page 32 of 37
Annexure-7: Vendor Registration Form
Banas Dairy, Post Box No. 20, Palanpur : 385 001, Phone : 253881 to 253885 Fax : 02742-252723, e-mail :[email protected], web www.banasdairy.coop
Please mark all such columns as NOT APPLICABLE where you cannotprovide information. ADDRESS
Name of the Vendor * Mandatory
(This shall be the registered name of the firm.
With the same name payments to party will be released) (CAPITAL LETTERS)
Address of Head Office * Mandatory
Street-1
Street - 2
City
District Name
State
Pin Code
Telephone (1) LL : (2) Mob : STD Code:
Fax
Email-id
Company Web Site (if any)
Name and Designation of Contact Person(s)
Note :- If HO Office /Branch Office / Factory havin g in different state please give Bank details / Tax Details in separate sheet.
Address of Branch (If any)
Street – 1
Banaskantha District Cooperative Milk Producers' Un ion Ltd.,
Page 33 of 37
Street – 2
City
State
Pin Code
Telephone
Fax
Email-id
Name & Designation of Contact Person(s)
Address of Factory / Factories / Subsidiaries / Sis ter Concerns (If any)
Street
City
State
Pin Code
Telephone
Fax
Email-id
Name & Designation of Contact Person
Please use separate sheets if required
ORGANIZATION DETAILS
Status of Organization
Tick (√) appropriate option. Proprietary / Partnership / Company / LLP
Name of Business
Nature of Enterprise Investment in Plant &
Machinery: * Mandatory if applicable and pl.
mention the MSMED Registration No. Date
Page 34 of 37
and Category micro, small, Medium
IF NOT, PLEASE MENTION N/A
If you are under MICRO, SMALL & MEDIUM
ENTERPRISES DEVELOPMENT (MSMED)
ACT 2006.
MSMED Registration Certificate is Required
Year of Establishment
Registration Number (as per certificate from
ROC/ Registrar of Firms.
Name & Address of the
Owner / Partners / Directors
Sr.No. Name Designation Address
(Attach separate Sheet if Required)
BANK DETAILS * Mandatory
Bank Account No.
Name of the Bank
Bank Address
Bank City
Bank Branch
IFSC RTGS / NEFT No.
Branch Code
EXCISE DETAILS
Excise Registration No.
Excise Range
Page 35 of 37
Excise Division
Excise Commissionerate
CST No.
GST /ARN number
Vat(TIN)
PAN
Service Tax Registration No
Service Category
Service Tax Commissionerate
Service Tax Commissionerate range
Work Contract Tax Registration No.
SERVICE DETAILS OF ORGANISATION
Describe firm’s major field(s) of
Operation/Product range.
Installed Capacity
Average Monthly Production
Sources of major Raw Materials
Value of average raw materials inventory maintained
Is Sub Vendor approval carried out by
you for your vendors?
Make/Type / Value of machines used.
Please attach details.
Manufacturing facilities available at
work place.(Please attach details)
Page 36 of 37
Do you have separate Inspection Cell?
Inspection & Testing facilities available
at work. (Please attach details)
Quality Control is responsible to whom?
Description of the material to be Supplied
Description of the Service to be Provided
HSN
Service A/C Code
DECLARATION
The above information is true in all respects and we undertake to inform you about any change in the above particulars regarding our business from time to time. We also undertake the responsibility that in no case we will employ any consultant to deal with BKDCMPU Ltd., Palanpur
Mandatory fields are marked with an asterisk (*)
Note : The vendor creation will be made based on the information furnished by you in the above form for vendor registration. If, at any time in future, it comes to the knowledge of the management that any of this information is incorrect or any relevant information has been withheld then you are liable to be black listed without any notice in lieu thereof.
As a part of vendor registration, the copy of following supporting documents must be required and all details (whatever applicable) to be filled in the vendor registration form.
1) PAN Card 5 ) CST & VAT& GST Registration
Page 37 of 37
2) Demand Draft against Tender Fees Non Refundable 6) Cancelled Cheque
3) Excise Registration Certificate 7 Service Tax Registration certificate
4) Partnership Deed/Trade License 8) List of Direct ors/Partners on company’s Letter Head.
9) Registration Certificate from ROC (in case of Co mpanies)
Date : _______________ __________________________________
Place : _______________ __________________________________________
Name & Signature of Proprietor/Partner/
Chief Executive under Proper Seal
For Office Use Only
Concerned Dept. Head O.S.D. (Comm.)
Vendor Registration No. _____________ Date : ___________
