Technical Presentation (1)

8/2/2019 Technical Presentation (1)

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Technical Presentation

UNIT -2



Understanding the Audience:

Identifywhoyouraudiencewillbe.

Identifyyourobjectivesfortheaudience.

Identifytheirunderstandingofthesubject.

DeterminehowwillingtheywillbetoacceptyourideasorAntagonistic.



Why do they need to know this

information?

How can I most effectively present the

information?



AUDIENCE:

A- Analysis

U- Understanding their knowledge on subject

D- Demographics - What is their age, gender,educational background?

I - Interest - Why are they there?

E- Environment - Where will I stand? Canthey all see & hear me?



N – Needs - What are their needs? What are

your needs as the speaker?

C - Customized - What specific needs do you

need to address?

E - Expectations - What do they expect tolearn or hear from you



Guidelines for CommunicatingTech Information:

Make Appropriate Word Choices:

word choices can make technical information

clear beyond recognition.

Always rely on short, two-syllable words asopposed to no longer three – syllable words.

E.g:

Interface : Talk



Contd:`

Utilization : Use

Transfigure : change

Retrofit : Replace

Effectuation : Operation



Make frequent use of examplesand Analogies:

An example is a specific instance thatillustrates a larger point.

It is not only more interesting than pagesof dry information. It can also help theaudience to grasp abstract information.



Analogy:

Analogies are another method ofcommunicating technical information.

An analogy is a comparison between twoobjects, instances or people suggestingthat what is true of one is also true ofother.



Translate measurement scales into useful analogies:

The measurement scales used inscientific disciplines are difficult for layaudience to understand.

Any measurement scale unfamiliar to the

audience should include an explanationof that scale.



Explanation is not usually enough to helpaudience understand the very large orvery small scales common to many

specific fields.



Create relevant visual aids:

Visual aids increase the clarity ofcomplicated information thus visual aids are

must for many technical presentations.

Its really hard to imagine explaining a

complicated process without a visual aid tocommunicate the essence of the event.



Structuring the technicalpresentation:

Structure is very important for apresentation.

Structured message is understood andremembered better than an unstructuredmessage.





Structure:

•Introduction

•Body

•Conclusion



An Effective Introduction:

Captures attention and involvesaudience.

Establishes rapport with the audience.

Presents the purpose statement.

Previews the main points to be covered.



Body:

Organize your speech around two orthree main points.

The main points should be clearlyidentifiable in the specific purpose of thespeech.



Main Points:

Keep main points separate.

Balance time devoted to each mainpoint.



Conclusion:

Conclude with words that tell theaudience that you have finished.

You may summarize e.g:” In conclusion’

I have given you three reasons why thismeasure should be adopted.

Thank them for their attention.”



THANK YOU

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Technical Presentation (1)