Tahsis Literacy Society - September 26th, 2011 - AGM Minutes

8/2/2019 Tahsis Literacy Society - September 26th, 2011 - AGM Minutes

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Minutes of the Annual General Meetingof the

Tahsis Literacy SocietySeptember 26, 2011

6:30 pm Tahsis Recreation Centre Meeting Room

Present: Fern Eastcott, Molly Eichar, Artena Douglas, Debra Conibear, Silvie Keen, ErinHubert, Darrell Hunter, Anne Cameron, Danielle France, Michelle Kowalchuk, JudeSchooner, Glyn Howell

Meeting Called to order 6:35

Move Cameron Second Conibear that we adopt the minutes of the 2010 AGM. Carried

Request the addition of Community Garden Director Report to Agenda

Move Keen Second Douglas that we adopt the Agenda as amended Carried

New Business:

1. Report from the Treasurer: Attached

Business arising from the report:

Moved Cameron Second Douglas to Accept the Treasurers Report. Carried

Debra Conibear requested that her vote against the motion be recorded.

Debra Conibear requested clarification of the amount of money reported in theGarden Budget. Question withdrawn.

Anne Cameron identified her continued opposition to the provision of alcohol atTLS events that are paid for by donations and from public funds.

Moved Cameron Second Douglas that The TLS adopt a policy against the provisionof alcohol at Society Functions paid for by TLS funds. Carried

Request for volunteers to form an audit committee:

o Erin Hubert

o Debra Conibear

o Artena Douglas

Moved France Second Cameron that Erin Hubert, Debra Conibear and ArtenaDouglas be appointed as the Audit Committee for an internal audit of the TLS books. Carried.


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2. Report from the Garden Group.

Debra Conibear identified that the current financial requirements of the Bylaws of theSociety do not allow for the timely payment of Garden expenses and that the GardenCommittee needs to be able to respond more quickly to take advantage of sale prices.

Business arising from the report:

Moved Conibear Second France that Section 43.c of the Bylaws of the TahsisLiteracy Society be amended to read as follows:

(c) (i) all payments of $50.00 or more from the Tahsis Literacy SocietysMAIN bank account require the passing of a resolution to that effect at ageneral or Directors meeting. This action should be recorded in the minutes ofthat meeting.

(c) (ii) all payments from the Societys Community Garden Committeebank account will be administered using standard accounting practices, with abudget presented to and approved by the Community Garden Committee.

Michelle Kowalchuk indicated her belief that the motion is a violation of thecontract between the TLS and the Heart and Stroke Foundation.

Anne Cameron identified that volunteers agreed to commit to one hour of work onthe Garden each month. The garden, especially the walkways between the gardenplots is a weed covered mess.

Point of order Eichar: The motion is out of sequence.

Point of Order Schooner: The Treasurer has identified that the proposed motion isin violation of the contract between TLS and the Heart and Stroke Foundation.

Anne Cameron commented that the changes seem to be coming without muchadvance consideration. The contracts we have signed need to be honoured and weappear to be operating outside the bounds of those contracts. It should be possibleto operate more efficiently without needing to make changes to our procedures.

Artena Douglas asked if it is possible to expedite Garden cheques.

Jude Schooner, Michelle Kowalchuk, Glyn Howell, Dianne France and SylvieKeen discussed their experiences with banking procedures.

Motion Defeated

Membership Fees for 2011-12

Moved Douglas Second Hunter that fees remain at $1.00. Carried


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3. Resignation of the Board

Moved Keen Second Cameron that we accept the resignation of the board.

Howell offers his apologies for any part of the recent conflict that was his responsibility.Due to numerous other commitments, I served in this role reactively not proactively andapologise to the society for any shortcomings.

Michelle Kowalchuk expressed her hopes that the Literacy Society can move forwardwithout the infighting and conflict that has characterised the operation of the Society.Michelle will be forwarding photographs to the H&S Foundation.

4. Election of Officers

Moved Eichar Second Kowalchuk that Glyn Howell be appointed as Election Officer andScrutineer. Carried.

Nominations:

President: Anne Cameron acclaimedVice-President: Molly Eichar acclaimedSecretary: Artena Douglas acclaimedTreasurer: Michelle Kowalchuk acclaimedDirectors at Large: Darrell Hunter acclaimed

Erin Hubert acclaimedSilvie Keen acclaimed

Announcements:

A meeting of the new Board will be held to review the Official Plan of the Society and toplan for the upcoming year.

Adjournment:

Moved to adjourn: Molly Eichar

Documents

Tahsis Literacy Society - September 26th, 2011 - AGM Minutes