ICAAS 26th AGM Agenda

President's report Secretary's report Treasurer's report Election of 27th EXCO Appointment of Youth Wing Chairman & Vice

Chairman into 27th EXCO Appointment of Auditors Vote of Thanks

President’s Report (Wong Limsoon)

• Co-organized activities

– ICAAS-NLB IT @ Orchard (2 talks)• ICAAS Awards

– ICAAS Most Outstanding JC Science Student Award, 12/03. “Few trips can warrant the description of being life-changing. This is one that indeed was.” --Tan Hai Han, recipient, 2003

– ICAAS Best MBA Book Prize, 6/04 --Kan Wei Jin, recipient, 2004

– ICAAS Most Outstanding Student Award, 8/04 --Ivan Phua, recipient, 2004

– NB. No nomination this year for ICAAS Distinguish Service Award

President’s Report (contd)

• Other activities

– Fund raising for Flag-Gel-Lah, 1/04– Tour to Mongolia, 7/04

Updates on Amendment to Constitution (I)

• To amend Clause 3:– The Objective of the Association is to further the interests of the graduates/past

students of Imperial College of Science Technology and Medicine, London, in Singapore.

• to read as:– The Objective of the Association is to further the interests of the graduates/past

students of Imperial College, London, in Singapore.

• REASON: to reflect the new name adopted by the college this year.

• STATUS: Approved by ROS

Updates onAmendment to Constitution (II)

• To amend Clause 11.1:– The Annual General Meeting of the Association shall be held not later than December

31st each year to receive the annual Report, and Accounts for the previous year and to elect Officers for the year. An audited Statement of Accounts and Balance Sheet shall be presented to the members at each AGM. The members shall elect two persons not members of the Committee as Auditors for the accounts. These Honorary Auditors shall not be eligible for re-election for a second consecutive term. The financial year of the Association shall be from 1st October to 30th September.

• to read as– The Annual General Meeting of the Association shall be held not later than September

30th December 31st each year to receive the annual Report, and Accounts for the previous year and to elect Officers for the year. An audited Statement of Accounts and Balance Sheet shall be presented to the members at each AGM. The members shall elect two persons not members of the Committee as Auditors for the accounts. These Honorary Auditors shall not be eligible for re-election for a second consecutive term. The financial year of the Association shall be from 1st August to 31st July 1st October to 30th September.

• REASON: the financial year of the association needs to be synchronized with the AGM as audited accounts have to be presented and accepted at the AGM.

• STATUS: Modified by ROS as above

Updates onAmendment to Constitution (III)

• To insert the follow new Clause:– Proceedings of Meetings

1 The President shall preside as chairman at every general meeting of the Association and every meeting of the Committee. However, if the President is not present within 15 minutes after the appointed time for holding the meetings, the Vice President shall takeover to chair the said meetings, and in his absent the Secretary will chair and in his absent the Treasurer will chair. If all appointment holders are absent then the Committee members present shall elect one of their members to be the chairman of the meetings.

2 Questions arising at any general meetings and meetings of the Committees shall be decided by a majority of votes and a determination by a majority of members and Committee members present, at the respective meetings, shall for all purposes be deemed a determination of the Association and the Committee. In the case of equality of votes, the Chairman of the meeting shall have a second or casting vote.

• REASON: to clarify the decision procedure of the association and the exco.

• STATUS: Approved by ROS

Secretary Report (Allen Chong)

• Social activities

– Visit to S’pore Turf Club, 9/03– Visit to ICAAM, KL, 1/04– ICAAS Bowling, 2/04– “Exciting Vibrations”, lecture by

Prof. David Ewins, 4/04– ICAAS BBQ, 7/04

Secretary Report (contd)

• Networking w/ Visitors

– Prof. David Ewins, Pro Rector, 8/03– Dr. Tidu Maini, Pro Rector, 10/03– Prof. David Begg, Principal, Tanaka Business School, 11/03– Ms Sue Stone, Asst Registrar, 3/04– Ms Anne Benjamin, Imperial College S’pore MBA Programme, 4/04– Lord Ron Oxburgh, former Rector, & Chairman, Shell, 8/04– Prof. David Nethercot, Head, Civil Engineering, 8/04

Treasurer Report (Han Neng Hsiu)

ICAAS main acctaudited byDamien WongLeong Yim Sing

Income: (S$) (S$)

Membership SubscriptionsOrdinary (34 pax x $36) 1,224.00Life* ([7 pax this year + 18 pax last year] x $30) 750.00

Total 1,974.00

Expenses:

Functions and Events

25th Anniversay Gala Dinner (19/8/03) (349.54)

BBQ for New Members (30/7/04) (280.00)Plaque for Most Outstanding Student Award (MOSA) (197.60)ICAAS Singapore MBA Book Prize (250.00)Write-off Debt (SP Innovation) (225.00)

Total (1,302.14)

Net Surplus/(Deficit) for the Period 671.86

Amount Brought Forward from Previous Balance 13,474.52

Amount Carried Forward 14,146.38

Represented by:

Cash in Bank 20,469.93Unamortised Life Membership Fees Collected (6,210.00)(7 pax this year x $270 + 18 pax last year x $240)Membership Fees to be Banked in 408.00Amount to be Banked in for the Gala Dinner 90.00Transfer to ICAAS Scholarship (331.55)Payment to Allen Chong - BBQ Dinner (280.00)

Net Assets 14,146.38

Notes:* With effect from FY2002, life membership fees are amortised over a period of 10 years. We collected $2100 in FY2003 and $5400 in FY2002.

Hon. Treasurer

Han Neng Hsiu

Auditors

Mr Leong Yim SingMr Damien Wong

IMPERIAL COLLEGE ALUMNI ASSOCIATION OF SINGAPORE

STATEMENT OF ACCOUNT

1 August 2003 - 31 July 2004

Treasurer Report contd

ICAAS scholarshipacct audited byDamien WongLeong Yim Sing

(S$) (S$)

Income:Sales of DVD 60.00Donation by Limsoon 5,000.00Donation by Limsoon - Lilly Systems 500.00Donation by Limsoon - IC Press 154.00Donation by ICAAS - Prof. Ewin's Talk (7/4/04) 331.55Commission from Diner's Club International 690.00

Total 6,735.55

Expenses:

Cost of DVDs* (13,748.82)BBC Licence Fees (2,515.80)Courier Charges (221.34)Bank Charges (105.00)

Total (16,590.96)

Net Surplus/(Deficit) for the Period (9,855.41)

Amount Brought Forward from Previous Balance 11,313.36

Amount Carried Forward 1,457.95

Represented by:

Cash in Bank 10,175.22

Amount to be Banked in - Donation by ICAAS 331.55

Amount Due to Limsoon for Payment of DVDs (13,748.82)

Donation Due from Limsoon 5,000.00

Temporary Loan by Limsoon (300.00)

Net Assets 1,457.95

Notes:* The DVD stock is 2,303 pieces as of 31 July 2004.

Hon. Treasurer

Han Neng Hsiu

Auditors

Mr Leong Yim SingMr Damien Wong

IMPERIAL COLLEGE ALUMNI ASSOCIATION OF SINGAPORE

STATEMENT OF ACCOUNTScholarship Account

1 August 2003 - 31 July 2004

Candidates for 27th EXCO

• President: Wong Limsoon– nominated by Allen Chong– second by Lee Hing Yan

• VP: Lee Hing Yan– nominated by George Ong– second by Mark Wong

• Treasurer: Alex Fung– nominated by Wong Limsoon– second by Chen Hung

• Secretary: Han Neng Hsiu– nominated by Damien Wong– second by Wong Limsoon

Members:

• Chen Hung– nominated Raymond Kwok– second by Han Neng Hiu

• Mark Wong– nominated by Oh Lock Soon– second by Allen Chong

Appointment of Youth Wing Chairman and Vice Chairman into the 27th EXCO:

• Chen Jintong (chairman, youth wing)• Subbu (vice chairman, youth wing)

Appointment of Auditors

• Wu Jiankang– nominated by Wong Limsoon– second by Lee Hing Yan

• Allen Chong– Nominated by Wong Limsoon– Second by Chen Hung

Vote of Thanks proposed by Wong Limsoon, second by 26th EXCO

• outgoing EXCO member

• Allen Chong• hosting of networking dinners

• Chin Wai Phin (dinner w/ Prof. David Ewins, 26/8/03)

• Ip Siok Hui (lunch w/ Mongolian Trip Intro, 28/2/04) • K. K. Phua (dinner w/ Lord Ron Oxburgh, 7/8/04)

• fund-raising for ICSS Flag-Gel-Lah, 1/04

• Ng Beng Tiong, Allen Chong, Bill Liu, Ip Siok Hui, Huang Shang Bai, Kwoh Chee Keong

• help rendered for ICAAS events

• Low Suk Quan, Phyliss Kan, Josephine