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Table of Contents
President’s Invitation 3
Venue and Congress Information 4-5
Exhibition Information 6
Accommodation and General Information 7-12
Exhibition Form 13
Exhibition Schedule 14-15
Provisional Exhibition Floor Plans 16
Provisional Scientific Programme 17-18
General Terms and Conditions 19
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Welcome address to the 21st European Venous Forum Congress
Welcome to the EVF Budapest 2020!
On behalf of the European Venous Forum, we cordially invite you to our 21st annual meeting in Budapest.
As you can see, phlebology is developing at a high speed. There are not only new ideas, but also new experience with
former methods and medicines. The main characteristic of this conference is that it gives you the opportunity to discuss
presentations that you can understand the subject completely. The benefit of this meeting is that abstract sessions show
the cutting edge of our science, and didactic sessions help us make sense of different new results. Industrial sessions give
us the opportunity to get to know developments in diagnostic tools and therapy.
We intend to deal with phlebology from different angles, such as anatomy, physics, biochemistry, pathophysiology,
pharmacology, cosmetology, trauma, haemostaseology and gynecology. The Chairman and the members of the EVF Board
guarantee a fine selection of papers.
This is one of the largest meetings devoted to phlebology. You can meet not only with the experts but also with the
highest level products in this field.
The beautiful city of Budapest gives this meeting a comfortable and quiet setting, where you will also find great cultural
programs and ways to relax.
In addition, this occasion will include the annual meeting of the Balkan Venous Forum.
Imre Bihari Andrew Nicolaides
EVF President and Local Chairman Chairman of the EVF Board
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Venue: Budapest Conference Centre H-1123 Budapest Alkotas u. 63-67 Hungary Telephone: 0036 1 372 5400 E Mail: [email protected]
For General Information on Budapest Conference Centre Visit: https://www.bcc.hu/budapest-events/ MAP link: https://www.bcc.hu By Plane: 30 minutes form Liszt Ferenc International Airport. By Train: About 1 km 3 stops from South Railway Station by tram. By Car: At junction of M1 and M7 highways coming from Western Europe. Public Transport: Onsite bus and tram connections towards centre of city “downtown”.
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Congress Dates 25-27 June 2020
Set up Wednesday 24 June 2020 Scientific Programme Day 1 Thursday 25 June 2020 Scientific Programme Day 2 Friday 26 June 2020 Scientific Programme Day 3 Saturday 27 June 2020 CME Credits: The EVF has applied to the EACCME for CME credits. EthicalMedTech: The EVF is Provisionally Compliant with EthicalMedTech. A full application is being submitted Official Language: The official language of the Congress is English Welcome Reception Thursday 25 June 2020: included in the Delegate and Exhibitor Registration fees. Congress Dinner Friday 26 June: Congress Dinner on The Europe Ship Boat on Danube €90 per person.
Congress Information Administrative contact for the EVF:
Exhibition Coordinator European Venous Forum Dawn Bond: [email protected] Mobile: +44 7815075664 | Skype: dgmbond61
Congress Secretariat European Venous Forum Anne Taft: [email protected] Mobile: +44 7702 603389 | Tel: +44 20 8575 7044
EVF Website: www.europeanvenousforum.org
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Exhibition Information The commercial exhibition will accompany the congress Registration area will be situated within Aula Exhibition Area
Exhibition Area 1: located in the Aula Area and Bartok Corridor
Exhibition Area 2: located in the Mirror Corridor
Patria Hall: Plenary Meeting Room
Bartok Room: Will display All E Posters
Brahms 1: Slide Preview
o 2x2m2 Stands (inclusive of two complimentary exhibitor badges) €3,000 Plus VAT at 27% Price includes area, electricity point, table and 2 chairs.
o All other Bespoke Stands charged at €750 per m2 Plus VAT at 27% Price includes area, electricity point, tables and chairs as required.
o All delegates will need to visit ALL exhibition areas for catering and refreshments.
o The charge is for floor space, an electricity point, tables and chairs and the allocated Exhibitor Badges only.
o Additional furniture and AV equipment will be available to rent from local suppliers.
o Exhibitor badges enables access to the exhibition, Welcome Reception, refreshments and lunch.
o Extra Exhibitor badges will be available at €385 pre-22 May 2020, including VAT at 27% Please note Exhibitor badges allow exhibition area access ONLY. Your badge may be scanned at the entrance to the event by event staff. This is purely for analytical and for health and safety reasons and no data is transferred as a result. To reserve exhibition space, please complete the Exhibitor Booking form page 13 and send to Dawn at: [email protected]. Please note that the EVF reserves the right to alter the floor plan without prior notice The Novotel Budapest City and Congress Centre are not permitted to arrange any custom clearance operations. The Congress Centre strongly recommend instructing a logistics company they highly recommend: Masped Logisztika Ltd for any customs clearance and local handling of goods: Masped Logisztika Ltd Attn: Tibor Danko Email: [email protected] Tel: +36 2780951 Mobile: +36 30 9990136 The official Congress photographer will be operating onsite, photographs may be taken and footage may be used by the organiser’s for EVF marketing purposes. Please inform Dawn Bond if you do not want to be included in any Congress photographs.
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Accommodation /General Information
Conference Hotel Novotel Budapest City Hotel, 63-67. Alkotás utca, 1123 Budapest HUNGARY Contact: Krisztina Deak: Email: [email protected] Tel: +36 (1) 372 5426 Excellent rates have been negotiated with the Novotel City Hotel which is adjacent to and linked to the congress venue (Budapest Congress Centre). Standard Single Room: Euro 169.58 per night including breakfast, VAT (5%) and local taxes Standard Double Room: Euro 183.50 per night including breakfast, VAT (5%) and local taxes Different room types (e.g. executive rooms) are also available. Please click on the link below for further options on room type. To book accommodation: EVF 2020 – Novotel Budapest City; Click on this link below: http://www.accorhotels.com/lien_externe.svlt?goto=spec_rate&ragp=0&showEco=2&libelle_tarif=1&sub=ISP&nom_ville=0511&jour_arrivee=24&mois_arrivee=6&annee_arrivee=2020&nb_nuit=1&code_chaine=ALL&code_avantage=EVF&RA1=EVF&sourceid=&merchantid=PPC-AccorHU Rates are subject to availability so please book early. Please check all terms and conditions when make your booking Excellent rates have also been arranged at local hotels in close vicinity to the Conference venue. Ibis Budapest Castle Hill: Minimum 3 nights Hotel room rates: 24-25 June 2020 SGL: 169 EUR / night / room DBL: 183 EUR / night / room 25-27 June 20202 SGL: 149 EUR / night / room DBL: 163 EUR / night / room Room rates include buffet breakfast and all taxes. Director of Sales: Mr. Gergely Borsos Email: [email protected] Please find booking link of ibis Budapest Castle Hill : https://all.accor.com/hotel/B427/index.en.shtml
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Novotel Budapest Danube: Limited number of rooms available Minimum 3 nights SGL: 169 EUR / night / room DBL: 183 EUR / night / room Room rates include buffet breakfast and all taxes. Director of Sales: Mrs. Réka Makkai Email: [email protected] Please find booking link of Novotel Budapest Danube: https://all.accor.com/hotel/6151/index.en.shtml Mercure Budapest Korona Minimum 3 nights Group bookings only SGL: 215 EUR / night / room DBL: 225 EUR / night / room Room rates include buffet breakfast and all taxes. Director of Sales: Mr. Gábor Ülkei Email: [email protected] Additional Hotels Please check their website for further details Hotel Meditarran - http://hotelmediterran.hu/en/ Hotel Bara - https://hotelbara-hu.book.direct/en-us Hotel Charles - https://www.charleshotel.hu/
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Travel Information Visa Hungary is part of the Schengen Area of 26 European countries. For non-Schengen EU, USA and Canadian citizens a valid passport is sufficient to enter Hungary. Citizens of other countries should check whether visa is needed for them when entering Hungary (for more information please visit the home page of the Hungarian Consular Service (https://konzuliszolgalat.kormany.hu/en) On request, the Congress Secretariat will issue invitation letters for visa applications. Please apply in due time for a visa if necessary and note that visa application takes 30-60 days and personal procedure is necessary.
Invitation letter
Please contact [email protected] for invitation letter.
How to get to the Conference Venue from the Liszt Ferenc Budapest Airport?
To reach the Conference Venue (Budapest Congress Center, H-1123, Budapest, Jagelló út 1-3.) there are several means of transport:
Public Transport Bus number 100E till Astoria stop and change to bus line 8E for 6 stops („BAH-csomópont”). From here the main entrance of the Congress Center or the onsite hotel (Novotle City) is in 2 minutes’ walk. Public shuttle bus number 100E to the city center, Deák Ferenc tér (with two drop-off points at Kálvin tér and at Astoria) departs in every 30 minutes from the airport. This service is available only with special ticket (900 HUF). www.bkk.hu/en/airport-shuttle
Shuttle Bus The miniBUD service offers fixed rates for passengers from the airport to the Congress venue or to inner city hotels. One-way transfer: 4900 HUF (cca. 16 EUR) Return transfer: 8800 HUF (cca. 28 EUR) Tel: +36 1 550 0000; www.minibud.hu
Taxi
Főtaxi company transports passengers between the terminals and Budapest. All cars are equipped with a POS terminal,
therefore credit cards are also accepted. Reservations can be made in person at the Főtaxi booths located at the exits at
Terminals 2A and 2B. At the taxi rank in front of the stands, taxis are parking continuously waiting for passengers. Fares
should be around 9-10.000 HUF (28-30 EUR) Tel: +36 1 222 2 222, +36 20 222 2 222, +36 30 222 2 222, +36 70 222 2 222
Online pre-orders: http://fotaxi.hu/rendeles/?lang=en
Travel by Plane
Budapest has direct flight connections with every capital of Europe and other major cities and hubs in Europe and world-wide. Most major Airlines are also presented in Budapest. Any point in the world can be reached to and
from Budapest. Liszt Ferenc International Airport (former Ferihegy Airport) has two terminals roughly 28 kilometers from the city. Since 2004 several low-cost airlines have been running their flights between Budapest and the large European cities (Ryanair, Wizzair, Germanwings, EasyJet, Air Baltic, Air Lingus, Norwegian, Air Berlin, Jet2, Transavia, TUI Fly, etc.).
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Travel by Train
Budapest is connected to the European railway system. There are direct railway links between Budapest and 13 capital cities of Europe and 47 international scheduled trains arrive daily in Budapest. Many international trains have dining and sleeping cars or couchettes. Most international express trains arrive and depart from the Eastern (Keleti) Railway Station. www.mav-start.hu
Travel by Coach
Volánbusz Rt., being a member of Eurolines, operates scheduled services to 22 European countries. www.volanbusz.hu
FlixBus, a unique combination of tech startup, e-commerce platform and sustainable transportation company, allows travelers to experience the world, no matter their budget. www.flixbus.com
Public Transportation
Budapest’s public transportation systems are operated by the Centre for Budapest Transport (BKK). The service includes buses, trolleybuses, trams, underground trains (Metro) and above-ground suburban trains (HÉV). Buses, trams and trolleybuses run daily from 4:30 a.m. until 11:00 p.m. Three of the four recent Metro lines interconnect at Deák tér Station. Service frequencies range from 15 minutes late in the evening to every two minutes at peak times. Tickets or passes must be bought before boarding. They are available at BKK Customer Service Points, tickets offices at Metro stations, from the driver onboard the bus, but best option is to use the vending machines throughout the city. Please note that front-door boarding only policy is in place on some of the bus lines (including 200E from the airport to the city). Additionally, you can try the MOL Bubi public bike-sharing scheme as a new mode of public transport in Budapest, which consists of 76 docking stations and 1,100 bicycles. Budapest’s excellent night bus system has just been upgraded to 40 lines. Please note that to make sure that everyone has a ticket, the transport company has hired uniformed security guards who check for tickets on board. For detailed information on public transportation fares and timetables please visit www.bkk.hu. For smartphones official BKK INFO and BKK FUTÁR apps are available at Google Play and iTunes. More information: https://bkk.hu/apps/docs/turisztikai_kiadvany_en.pdf
Climate
The climate of Budapest is continental. In June true summer weather can be expected with a max. temperature of 24-27 °C, while the lowest temperature during the night ranging between 12-15 °C. Rainy days can be expected.
Insurance
The registration fees do not include provision for the insurance of participants against personal accidents, illness, cancellation, theft, property loss or damage. Participants are advised to take adequate personal travel insurance.
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Currency
The Forint (HUF), the official national currency, is convertible. The exchange rates applied in Budapest banks, official exchange offices and hotels may vary. All the major credit cards are accepted in Hungary in places displaying the emblem at the entrance. Exchange rate: 1 Euro = 330 HUF in February 2020
Credit Cards
In general, VISA, EC/MC and American Express credit cards are accepted in most restaurants, cafés, shops and petrol stations.
Tipping
Service charges are not always added automatically to accounts by hotels and restaurants, please check the menu or ask the staff if you are not sure. You may tip taxi drivers, hotel porters and restaurant waitstaff (up to about 10% of the bill) if you wish to acknowledge exceptional service. At any time, tipping is your choice.
Stores and Shopping
The opening hours of Budapest stores are generally 10:00-18:00 on weekdays and 10:00-13:00 on Saturday. The big shopping centres are open from 10:00-20:00 from Monday to Saturday and from 10.00-18.00 on Sunday.
Pharmacies
Budapest’s pharmacies (gyógyszertár in Hungarian) are well stocked and can provide medicaments for most common ailments. Each of the 23 districts has an all-night pharmacy open every day, a sign on the door of any pharmacy will help you locate the closest one.
Electricity
The voltage in Hungary is 230V, 50 Hz AC.
Parking
If you drive a personal or rented car, always try to park at a guarded parking lot and do not leave any valuables in the car. Please note, that Budapest is divided into paying parking areas, with one parking meter in each street. The maximum parking time duration and tariffs may vary between different parking zones. For detailed information on parking, please visit this site: www.visitbudapest.travel/budapest-info/parking-in-budapest
Time Zone
Central European Time (CET): UTC+01:00
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The most important Hungarian words
• yes – igen • no – nem • hi – szia • please – kérem • thank you – köszönöm • you’re welcome – szívesen • good morning – jó reggelt! • good evening – jó estét! • good night – jó éjszakát! • good bye – viszlát! • sorry – sajnálom • no problem – semmi baj • how are you? – hogy vagy? • where is the... ? – hol van a... ? • I – én • you – te • I don’t understand – nem értem • how much does it cost? – mennyibe kerül?
For further information visit https://www.climatestotravel.com/climate/hungary/budapest
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Exhibition Stand Booking Form Company Name: ……………………………………………………………………………………………………………. Point of Contact Name: ……………………………………………………………………………………………………………. Address: ……………………………………………………………………………………………………………. ………………………………………………………………………………………………… Country: …………………………… Full Invoice address:
………………………………………………………………………………………………………………………………………………………………………………………
……………………………………………………………………………………………………………………………………………………………………………………… VAT Number: ..................................................................................................... Telephone (including country and city town code): ……………………………………………………………………………. Point of Contact Email: ……………………………………………………………………………………………………………………… We wish to support the 21st Annual meeting of the EVF in Budapest, Hungary from June 25-27, 2020.
Exhibition Space charged at 750 euros per m2 o 2x2m2 stand (includes two exhibition registrations) €3,000 (plus VAT 27%)
o Bespoke Stand: ……………………………………………………. €750 per m2 (plus VAT 27%)
Please indicate 3 choices: 1………. 2………. 3……….
Extra Exhibitor Badges pre: 22/05/2020 pp (number ………….) €385 (inclusive of VAT 27%)
Extra Exhibitor Badges post: 22/05/2020 pp (number ………….) €510 (inclusive of VAT 27%)
Congress Dinner Tickets pp (number………...) €90 (inclusive of VAT 27%)
Welcome Reception Thursday, 25 June 2020 (number …………) FREE Photographs will be taken throughout the Congress and Exhibition Areas for security purposes and for use on our website and social media platforms for the EVF. Please inform the Exhibition Manager if you or your company do not wish to be included in any photographs? Signature: ……………………………………… Date: ……………………. Please return this form, when completed to Dawn Bond: [email protected]
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Exhibition Schedule
Exhibition Overview
The commercial exhibition will accompany the congress Registration Desk: will be situated Aula Exhibition Area
Exhibition Area 1: located in the Aula Area and Bartok Corridor
Exhibition Area 2: located in the Mirror Corridor
Patria Hall: Plenary Meeting Room Bartok Room: Will display ALL e posters
Brahms 1: Slide Preview
Exhibition Opening Times
The opening hours for the exhibition will be:
o Thursday 25 June 2020: 08.00-18:20
o Friday 26 June 2020: 08.00-19.10
o Saturday 27 June 2020: 08.30-13.15
Exhibition Stand Set-up Times
o Wednesday 24 June 2020: from 10:00
Stand setup will take place from 10:00 on Wednesday 24 June 2020 until 18.00 (please inform Dawn Bond if any special
requests or queries). All stands should be completed and ready by 07:30 Thursday 25 June 2020.
Exhibition Stand Breakdown Times
o Saturday 27 June 2020: from 14.15
Stands:
o The Exhibition space flooring is marble tiling throughout both Exhibition Halls
o 2x2m stands are allocated 1 table, 2 chairs, electricity point (Voltage in Hungary is 230V, 50 Hz AC.) and 2
Exhibitor badges
o Height maximum for each stand area is 2.5m
o All stands need to allow a 20 cm distance from walls to allow for electricity access.
o Extra Furniture orders and stand building Merenyi Balazs (who works frequently with the Budapest Conference
Centre) E mail: [email protected]
o Equipment LCD’s, AV etc can be ordered via Peter Gyuricza who works at The Budapest Congress Centre
E mail: [email protected]
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Exhibition Stands
o The EVF and Venue reserve the right to move or remove any stands or equipment blocking exits, lanes, fire
hydrants or obstructing areas in which staff are to operate.
o No signs are to be fixed to the walls or flooring by any means.
o All Exhibition Stands that are constructed on- site will require a Certificate prior to set up; confirming the
fireproofing of the stand materials from your Company/Stand Builders.
Insurance
The venue will take every precaution to protect all property at the conference. Security staff are in attendance but cannot
guarantee the safety of any equipment. The conference organisers, the venue and the European Venous Forum cannot be
held responsible for the security of exhibits before or during the Conference. We recommend you obtain insurance on all
your equipment.
o Exhibitors are required to take out and maintain public liability insurance cover providing a minimum indemnity of
£2,000,000 for the duration of the Exhibition including the construction and dismantling periods and insure against
costs and expenses in the event that the meeting is cancelled outside the control of the venue or organisers
o It is a requirement that you send a copy of an insurance cover note to the EVF Office (Dawn Bond:
[email protected]). If you do not have a policy, we recommend that you contact a specialist
exhibition insurance company
Stand Cleaning
The venue is responsible for the cleaning of the aisles and public areas. Exhibitors are responsible for the cleaning and
maintenance of their own stands
Exhibition Area Floor Plan
Provisional Scientific Programme THURSDAY 25 JUNE 2020
08.30-10.30 Abstract Session 1: 6 papers (10 minute presentation, 10 minute discussion)
10.30-11.00 Refreshments and visit to Exhibition Visit Poster Presentations
11.00-13.00 Abstract Session 2: 6 papers (10 minute presentation, 10 minute discussion)
13.00-14.00 Lunch and visit to Exhibition ePoster Presentations
14.00-15.00 Industry Session 1:
15.00-16.00 Didactic Session 1 (10 minute presentation, 10 minute discussion)
16.00-16.30 Refreshments and visit to Exhibition Visit e-Poster Presentations
16.30-17.30 Didactic Session 2 (10 minute presentation, 10 minute discussion)
17.30-18.30 Industry Session 2: (10 minute presentation, 10 minute discussion)
18.30-19.30 Welcome Reception. Exhibition Areas
FRIDAY 26 JUNE 2020
08.30-10.30 Abstract Session 3: 6 papers (10 minute presentation, 10 minute discussion)
10.30-11.00 Refreshments and visit to Exhibition Visit e- Poster Presentations
11.00-12.00 Industry Session 3:
12.00-13.00 EVF Invited Lecture
13.00-14.00 Lunch and visit to Exhibition ePoster Presentations
14.00-15.00 EVF Annual General Meeting (Members Only)
15.00-16.00 Didactic Session 3 (10 minute presentation, 10 minute discussion)
16.00-16.30 Refreshments and visit to Exhibition Visit to e-Poster Presentations
16.30-17.00 Industry Session 4:
17.00-18.20 Prize winning papers from the American Venous Forum, American Vein and Lymphatic Society and Japanese Society of Phlebology (10 minute presentation, 10 minute discussion)
17.00-17.40 2 Presentations from American Venous Forum (AVF)
17.40-18.00 Presentation from American College of Phlebology (ACP)
18.00-18.20 1 Presentations from Japanese Society of Phlebology (JSP)
20.30 Congress Dinner
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SATURDAY 27 JUNE 2020
08.30-10.30 Abstract Session 4: 6 papers (10 minute presentation, 10 minute discussion)
10.30-11.00 Refreshments and visit to Exhibition
11.00-13.00 Abstract Session 5: 6 papers (10 minute presentation, 10 minute discussion)
13.00-14.00 Joint EVF/AVF Session
14.00 – 14.15 Closing Remarks Presentation of EVF 2021
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General Terms and Conditions Exhibitors agree to accept and adhere to the policies, rules and regulations (Conditions) outlined in the Exhibitor Manual, on the
website, stated by the venue, and any subsequent publication. These conditions are valid throughout the conference. The exhibitor
will be liable for any damage resulting from the failure to comply with the Conditions.
o Exhibitors undertake that their stand will be ready by 7.30 am on Thursday 25 June 2020.
o Exhibitors must not dismantle their stand before Saturday 27 June 2020 at 14.15. All stands equipment should be fully
labelled, the required forms to be completed and ready for collection of goods.
o Exhibitors are not allowed to fix anything, or cause any damage to the floors, walls, ceiling or other parts of the building (e.g.
by using nails, screws).
o Badges: All personnel must be registered. All Exhibition staff should wear the badges provided by the meeting organisers at all
times.
o All Exhibition Stands that are constructed on- site will require a Certificate prior to set up; confirming the fireproofing of the
stand materials from your Company/Stand Builders.
o Children under 18 are NOT allowed in the Exhibition or conference areas.
UEMS-EACCME/MedTech Europe: All sponsors are to comply with the UEMS-EACCME and MedTech Europe codes and regulations on
the support of medical meetings.
Photographs:
Photos will be taken throughout the Congress and Exhibition Areas for security purposes and also for marketing use on our website
and social media platforms for the EVF.
Please inform the Exhibition Manager if you or your company do not wish to be included in any photographs?
Customs Duty: Companies are to ensure that any customs duty or tax due is paid by their company. The venue or organisers will not
sign for any delivery where there is a liability for such duty/tax. The Novotel Budapest City and Congress Centre are not permitted to
arrange any custom clearance operations.
Security: The venue and organisers will take every precaution to protect all property at the conference. Security staff are in
attendance but cannot guarantee the safety of any equipment. All companies are advised to be careful with any items of equipment
and to obtain insurance on the equipment. The conference organisers, the venue and the European Venous Forum cannot be held
responsible for theft, loss or damage of equipment before, during or after the Conference.
Fire Protection: Exits, passages, corridors, emergency exits, staircases, etc. within the Exhibition areas must not be blocked under
any circumstances. Fire hydrants and Fire-extinguishers must be visible and easily accessible.
Materials used must be flame-proof and fire resistant. Companies are forbidden to store flammable materials in or behind the
workstations. All areas may be inspected by representatives of the venue, organisers and local fire authorities. Any Exhibition stand
found not to be fire-proof must be dismantled upon request. Exhibitors are responsible for all claims, actions or costs for personal
injury and loss of or damage to property.
Insurance: Exhibitors will take out and maintain public liability insurance cover providing a minimum indemnity of £2,000,000 for the
duration of the Exhibition, including the construction and dismantling periods and insure against costs and expenses in the event that
the meeting is cancelled and outside the control of the venue or organisers.
