Summer Traning Guidelines

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By

Dr. Arunesh Garg

Summer Training Guidelines:Reporting & Mentoring Process

General Guidelines, and Guidelines for Project Report


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Reporting & Mentoring Process


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Reporting & Monitoring Process

Students are supposed to carry mobile no. & mail Ids of their respective faculty guides.

Students are to ensure that summer training starts by May 25, 2013 and completes by

July 15, 2013.

Students are required to maintain a daily log report as per the enclosed format

(Annexure- X, slide # 5).

Students have to mandatorily report to their respective faculty guides on Jun 1, Jun 22,

Jul 6 & Jul 20, 2013. They have to otherwise contact their respective faculty guides

whenever required or as per instructions of the faculty guide.

On Jun 1, 2013 (first reporting), all the students have to mail to their respective facultyguides the details regarding company, company guide and project as per the

enclosed format (Annexure-Y, slide # 6).


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On Jun 22, 2013 (second reporting), all the students are to personally visit theirfaculty guides and submit first two chapters of the project report i.e.Introduction (with title & objectives) and Research Methodology in final shape.For the purpose, student should start interacting (thro visit/ phone/ mail) withhis/ her guide well before the due date.

Information regarding subsequent reportings, documents to be submitted bystudents and marks allocated has been summarized in the following slides(slide # 7 & 8).

Students are supposed to carry their daily log reports whenever they are to visittheir respective faculty guides. These reports have also to be produced as andwhen demanded by the faculty guide.

Apart from the four reportings, it is responsibility of the student to be in regulartouch with his/ her faculty guide through phone/ email.

Reporting & Monitoring Process


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5

S.

No

Date Description of Activities Learning Experience Project

Progress

1. Jun 1,2013

This was my fist day of summer training at BigBazaar, Zirakpur. I reported in the office of Mr.

Ajay Bakshi, HR Manager at 9.30 AM. He

spent 20 min with me and apprised me about

the store organisation and other rules and

regulations of Big Bazaar. He also gave me

title of the project Supply Chain Management

at Big Bazaar. Then, I visited the whole storeand learnt about systems and procedures

followed at Big Bazaar.

Learnt about:1. Products offered

2. Rules and regulations

3. Basic system and

procedures at Big

Bazaar

Title oftraining

project

decided

2. Jun 2,

2013

3. Jun 3,

2013

4. Jun 4,

2013

DAILY LOG REPORT Annexure- X


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SUMMER TRAINING : PRELIMINARY INFORMATION

Student Name :

Enrollment No. :

Email id :

Mobile No. :

Name of Faculty Guide :

Company Name & Address :

Products/ Services by the Company :Name of Company Guide :

Department & Designation :

Tel. No./ Mobile No. :

Email Id :

Date of Reporting in the Company :

Title of Project Proposed :

Description of Project in brief :

(including write-up on Objectives & Methodology)

Date: Signature of the student

Annexure-Y


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Activities Dates Documents to be

Submitted

Reporting

through

Marks

Summer Training Start date May 25

First Reporting to Faculty Guide

: Preliminary Reporting

Jun1 Prel. Report E-mail 10

Second Reporting to FacultyGuide: Project Proposal

Jun 22 Prel. Report,Ch 1 (Introduction

including Title & obj),

Ch 2 (Research Meth)

PersonalVisit

10

Draft Questionnaire Submission Jun 26 Draft Questionnaire E-mail

Third Reporting to Faculty

Guide: Interim Reporting

Jul 6 Progress of project , data

collection, etc.

Personal

Visit

10

Reporting Schedule


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Activities Dates Documents to be

Submitted

Reporting

through

Marks

Summer Training End Date Jul 15

Fourth Reporting to Faculty

Guide: Report Draft

Submission

Jul 20 Drafts of the entire

report including

chapters, bibliography,etc.

Personal

Visit

10

Final Report Submission Jul 31 2 copies of the report

(hard bound), CD &

log reports

25

Project Presentation Aug 5-10 35

Reporting Schedule

Students to bring along all daily log reports while visiting the faculty guide.

Students to ensure that they report to their respective faculty guides as per the mentioned

dates. If a student do not report on the mentioned date, marks will be deducted.


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General GUIDELINESFORSUMMER TRAINING


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Summer Training- General Guidelines

Students should be able to put into practice the knowledge gained during the entirefirst year.

The summer training project demands that the student is proficient in report writing,data analysis apart from functional skills.

The student must revise the basic and the fundamentals of the core subject. Thestudent may get in touch with the faculty mentor for any input required.

In most of the cases the topic for the Summer Training project is given by the

industry guide but in some cases he/she may ask for the topic from the student; inthat case you should be mentally prepared and ready with some topics afterconsulting your faculty guide.

No two project reports with the same title will be accepted by the Institute.


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Summer Training- General Guidelines

If in case the project allocated by the company is the team project, the studentmay work on that project and submit the report with the company, but for the

academic requirement he/ she shall be submitting the individual summer

training project report.

The project title shall not be changed during the summer internship without

informing the Industry mentor and Faculty mentor.

It is an absolute must that the student is disciplined and well-behaved during

the entire period of the summer training.


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GUIDELINESFORSUMMER TRAINING PROJECT REPORT


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FRONT PAGES

1. The two copies of Summer Training Project Report must be hard bound.

2. Pages:

The top of the report must have the title page (Annexure 'A, slide # 14) The second page is Acknowledgement page (Annexure 'B, slide # 15) . The third page is Certificate of Originality (Annexure 'C, slide # 16)

The fourth page is Certification by the Industry Mentor / Company regardingcompletion of summer training The fifth page is Executive Summary The next page following the Executive Summary page is the List of Contents

page The page following the List of Contents is the List of Illustrations

3. All the above mentioned pages must be numbered in Roman numbering, viz. (i), (ii),etc. from page first to contents page

4. All reports will have pages numbered from the introduction page onwards in Anglo-Saxon (English) numbers, viz. 1, 2, 3, etc.


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TITLE OF SUMMER TRAINING PROJECT(upper case bold, minimum 18 point of Times New Roman/ Arial)

Project Report

Submitted in partial fulfillment of the requirements forMaster of Business Administration (MBA)

(sentence case bold, 16 point of Times New Roman/ Arial)

By

Name of StudentRoll No. of the StudentBatch of 2012-14

(sentence case bold, 14 point of Times New Roman/ Arial)

GIAN JYOTI INSTITUTE OF MANAGEMENT & TECHNOLOGYPHASE-I, MOHALI

July 2013(upper case bold, 12 point of Times New Roman/ Arial)

Annexure- A


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ACKNOWLEDGEMENT

Student Name . Signature

Date ..

Annexure- B


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Annexure 'C

CERTIFICATE OF ORIGINALITY

I_____________________________________ Roll No __________________of batch 2013-2014, am

a full time bonafide student of first year of Master of Business Administration (MBA) Programme

of Gian Jyoti Institute of Management & Technology, Mohali.

I hereby certify that I have undergone summer training at _______________________ from _____ to _____

and the project report titled ____________ submitted in partial fulfillment of the requirements of the MBA

programme is an original work of mine under the guidance of the industry mentor _____________________

and faculty mentor________ , and is not based on or reproduced from any existing work of any other person.

Further, the project report is not based on or reproduced from any earlier work undertaken at any other time or

for any other purpose, and has not been submitted anywhere else at any time.

(Student's Signature) (Faculty Signature )

Student Name: Faculty Name:

Date: Date:


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SUMMER TRAINING PROJECT REPORT PRESENTATION

1. Length

Maximum of 10,000-15,000 words (1.5 spacing) A4 pages of text excluding front pages beforeChapter I.

2. Title Page (Annexure A)

3. Acknowledgements (Annexure B)

4. Certificate of Originality (Annexure C)

5. Certification by the Industry Mentor/ Company regarding completion of Summer Training

6. Executive Summary (Times New Roman/ Arial, 12 point regular, single line spacing). A summary

of the project, of approximately 120 words, is required. This should give a brief of the company,

your study, objectives, main conclusions, etc.


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7. List of ContentsAll sections of the project should list in sequence, with page numbers. Use asection numbering system viz.

Chapter 1 Introduction 241.1 An Analysis of Major competitors 24

1.1.1 List of Major Competitors 26

8. List of Illustrations

The list of tables and figures (diagrams, graphics, and illustrations) shouldfollow the list of contents, and tables and figures in each chapter should havetheir own respective numbering sequence

1.1 Market Share 212.3 Demographic Details 40



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9. Introduction (Chapter I)

The chapter Introduction should start by giving profile and historical background of the company. There

should be details with respect to company promoters, product portfolio and businesses of the company,

profitability, major markets covered, market share, organisation structure of the company at corporate leveland at branch level where you have underwent training, SWOT analysis of the company, etc.

The second section of the Introduction chapter should discuss the product (in detail), theory, concept,

techniques or issues on which your study is based. The chapter should conclude by giving Need of the

Study highlighting rationale and usefulness to the company (and in general) for each of the objectives

covered, and clear and concise statement of objectives concerning the study. If a student has not been

assigned the research project, he/ she should mention in detail the task assigned to him and basic

objectives, targets and/ or expectations out of the task.

10. Research Methodology (Chapter II) :

Research Methodology should cover :

Hypothesis (if any), Research Design, Sample and Sampling Design (Universe, Population, Sampling Unit,

Sample Size, Sampling Technique), Data Collection (Research Instrument, Data Collection Method), DataAnalysis and Limitations of the Study

If a student is not assigned research project but some sales or other task, he/ she should name this chapter

as Sales Process or Task Process or Business Process after discussing with faculty guide. The student

should mention the methodology as to how he went ahead with the task, and limitations with respect to task

completion.


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12. Analysis and Discussion (Chapter III)This will carry presentation and analysis of the salient information that has been

gathered pertaining to the research project. If a student is not assigned research project, he/she shouldmention details of the task assigned and his/her achievements as against the target. This section will varyconsiderably in both length and content depending on the nature of the topic.

13. Summary, Conclusions and Recommendations (Chapter IV)This section should include summery, conclusions and recommendations by students on the basis of

findings with respect to the research project. If a student is not assigned any research project, he should

give a summary of the task assigned, achievements against targets, gaps in the performance andcorresponding reasons, ways to improve the task performance, etc. after consultation with the guide.

14. References and BibliographyThe Harvard style of referencing should be used for citation in the text, using the form :

India will be developed country by 2020 (Sharma, 1997, p.7).

or Sharma (1994, p.23 ) claimed that India will be developed country by 2020or Sharma and Dixit (1994, pp. 23-25) claimed that India will be developed country by 2020.or Sharma et al. (1994) claimed that India will be developed country by 2020.If you are referring to any website URL address should be mentioned in the text.



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SUMMER TRAINING PROJECT REPORT PRESENTATIONBibliography

References should be set out alphabetically, by author's family name.

Books:Sharma, Satish (2000), General Insurance, 1st ed. Mumbai: Insurance Institute of India, 23-27.

Articles in Journals

Belk, Russel W. (1988), Possessions and the Extended Self, Journal of Consumer Research,15(2), September, 139-168.

Clow, Kenneth E., Karen E. James, Kristine E. Kranenburg and Christine T. Berry (2006), The

Relationship of the Visual Element of an Advertisement to Service Quality Expectations andSource Credibility, Journal of Services Marketing, 20(6), p. 404.

Articles in Magazines

Sharma, Shakti and Manoj Dixit (2002), The Way Forward, Business India, February 1-15, 67-69.

Article from website

Bhat, Ramesh and Elan Benjamin Reuben (2002), Management of Claims andReimbursements: The Case of Mediclaim Insurance Policy, Vikalpa: The Journal for DecisionMakers, 27(4), October-December, viewed 30 Januaray 2012, .


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15. AppendicesThese are to be used sparingly. Separate appendices are to be used fordifferent sets of detailed information that would not be appropriate to include inthe main text of the project report like: Questionnaire Used Details of population sampled List of organizations sampled Relevant extracts from standard tables (with acknowledgement of source)

Appendices MUST NOT include brochures, pamphlets, etc. obtained fromorganisations. The only unlikely exception would be where you areinvestigating specifically the design of the brochures themselves. Similarly,extracts from other articles, etc. must not be reproduced.


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GENERAL GUIDELINES ON PRESENTATION OF REPORT

Pagination

All pages should be numbered consecutively throughout the report. Page numbers start withIntroduction chapter as page one and should be at the bottom center of the page.

Font (Times new roman or Arial style should be used throughout the report)

Chapter No.: Bold, 16 point left aligned, sentence case

Headings (Acknowledgement, Executive summary, etc.) and Chapter Name:Bold, 16 point centre aligned, upper case

Section Heading: Bold, 14 point left aligned, sentence case

Table Heading: Bold, 12 point left aligned, sentence case

Text: Regular, 12 point justified, sentence case

Line spacing- 1.5 everywhere except for executive summary and bibliography where singlespacing has to be followed.

Leave 3 line spacing between paragraphs. In case of bibliography 1 line spacing to befollowed in between 2 references. Executive summary has to be a running paragraph.


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How to Cite- Example

Marketing is the art of attracting and retaining customers. It is defined as asocietal process by which individuals and groups obtain what they need and

want through creating, offering, and freely exchanging products and services of

value with others. From a managerial point of view, it has often been described

as the art of selling (Kotler and Keller, 2005, p. 6).

Marketing is not a function; it is a way of doing business. Marketing should not

be left only to the marketing department. It has to be all pervasive and part of

every individuals job description in the organisation (Drucker, 1954).


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GENERAL GUIDELINES ON PRESENTATION OF

REPORT

Typographical details, binding and cover

Paper-A-4 type paper should be used.

TypeProject reports should be in MS Word format and print copies must be

produced by laser printer or inkjet printer

Layout -

The margins atright hand, top and bottom should be 1 inch.

The margin at left hand (binding edge) should be 1.5 without any gutter.

Typing should be on one side of the paper only

Binding

One copy of the report should be hard bound and one copy shouldbe spiral bound


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Remember:You are the ambassador of the Institute

andtherefore, must be professional in your work and behavior.