Summer Salary Lunch and Learn

April 20, 2020

Who Receives Summer Salary Summer salary is payment for

work completed during the summer months.

Time period is considered to start the first day

following spring commencement and end the

day before the fall semester begins.

Only nine-month faculty are eligible for

for summer salary. Such compensation falls

into two categories: pay for summer school

instruction and summer pay for research and

instructional activities unrelated to summer

school.

How Much Salary Can Be Paid

• Total summer salary is limited to one third of faculty

member’s nine-month base salary (excluding

administrative supplements).

• Amount paid on a monthly basis is limited to the

faculty member’s daily rate times the number of

workdays in the month.

How Is Summer Salary Calculated

Summer salary should be calculated using the summer salary calculator located on College of Arts and Sciences website.

The faculty member’s nine-month base salary (excluding administrative supplements) is required to be entered.

Beginning date - Enter the day following spring commencement.

Ending date - Enter the day before classes begin for the fall semester.

Monthly limit - Summer salary calculator will automatically populate the daily rate and total allowed be paid for each month.

Total limit - Summer salary paid cannot exceed the maximum amount that can be earned per the summer salary calculator. An exception to this policy is amounts earned after July 1st

each year can be increased if there is a salary increase.

Summer Salary

Calculation Example

Professor Smith Summer Salary: $10,000

How Does The Faculty Member Receive Summer Salary

Departments Within The Business Center

• Enter a RASR request for a Lump Sum Payment EPAR be processed

• Make sure to include all pertinent information such as faculty member name, PID and amount to be paid

Departments Outside the Business Center

• Go into the HR Work Center in Connect Carolina

• Enter a Lump Sum Payment EPAR for the faculty member to be paid

• Make sure you have the employee name and PID, Home Department and Chartfield String to be used

• When selecting appointment number, always select “0”

• Choose Summer Salary as reason code

• Effective date must be the first day of the month in which the payment is to be made

• Add to comments: the number of days worked, the daily rate and the work performed

• Attach a copy of the completed Summer Salary Calculator and other supporting documentation.

• Submit EPAR for approval before the departmental deadline on the monthly lockout calendar

EPAR Helpful Hints

EPAR

EXAMPLE

EPAR

EXAMPLE

Helpful Links Summer Salary Calculator Form

http://casbo.web.unc.edu/files/2017/08/Summer-Salary-Calculation-Template.xls

Monthly Lockout Calendar

https://finance.unc.edu/departments/strategic-sourcing-payment/payroll/schedules/

UNC Policy

https://academicpersonnel.unc.edu/faculty-policies-procedures-guidelines/compensation-and-pay/summer-compensation-for-faculty/

Questions