su 502 um scanner

SU-502User Manual

x Contents

bizhub160_su502.book Page 1 Tuesday, May 17, 2005 8:19 AM


SU-502 x-3

Contents

1 Introduction

1.1 Welcome ............................................................................................ 1-3

Trademark acknowledgements ...................................................... 1-3About PageScope Web Connection .............................................. 1-4

2 Overview

2.1 Scan to e-mail ................................................................................... 2-3

2.2 Scan to server (FTP) ......................................................................... 2-4

2.3 Internet faxing ................................................................................... 2-6

2.4 Direct fax transmission .................................................................... 2-7

2.5 System requirements ....................................................................... 2-8

System requirements ..................................................................... 2-8

2.6 Names of control panel parts and their functions ......................... 2-9

2.6.1 bizhub 160/161 – Control panel parts and their functions ............. 2-9

2.6.2 bizhub 162/210 – Control panel parts and their functions ........... 2-11

2.6.3 About the display ......................................................................... 2-14Symbol list .................................................................................... 2-14

2.6.4 Entering text characters ............................................................... 2-15Key operation ............................................................................... 2-15Text entry example ....................................................................... 2-17Notes on entering and correcting text input ................................ 2-18

2.7 Using PageScope Web Connection .............................................. 2-19

2.7.1 When using PageScope Web Connection ................................... 2-19

2.7.2 What is PageScope Web Connection? ........................................ 2-19

2.7.3 System requirements ................................................................... 2-21

2.7.4 Accessing PageScope Web Connection ..................................... 2-21How to access PageScope Web Connection .............................. 2-21

2.7.5 Using PageScope Web Connection ............................................ 2-21

2.7.6 About the screen layout ............................................................... 2-22

2.7.7 Logging in as an administrator ..................................................... 2-23Logging in to administrator mode ................................................ 2-23


x-4 SU-502

3 Getting ready

3.1 Connecting to a LAN network ..........................................................3-3

Connecting the LAN cable ..............................................................3-3

3.2 Network settings ...............................................................................3-5

Quick overview of the network settings ..........................................3-5

3.3 Specifying network settings using the control panel ...................3-10

3.3.1 Specifying network settings (“NETWORK SETTING” menu) ........3-10Setting the IP address ..................................................................3-11Specifying the subnet mask .........................................................3-13Specifying the (default) gateway ...................................................3-14Specifying the DNS configuration .................................................3-15Specifying the gateway transmission setting ...............................3-16

3.3.2 Specifying the e-mail settings (“E-MAIL SETTING 1” menu) ........3-17Registering the sender’s name .....................................................3-18Registering the e-mail address of the sender ...............................3-19Specifying the SMTP server address ............................................3-19Specifying the SMTP port number (“SMTP PORT NO.” function) 3-20Specifying the timeout period for the SMTP server (“SMTP TIMEOUT” function) .........................................................3-20Specifying whether or not to insert a text description (“TEXT INSERT” function) .............................................................3-21Specifying the default subject line ................................................3-21

3.3.3 Specifying other e-mail settings (“E-MAIL SETTING 2” menu) ....3-22Specifying the POP3 server address ............................................3-23Specifying the POP3 port number (“POP3 PORT NO.” function) .3-24Specifying the timeout period for the POP3 server (“POP3 TIMEOUT” function) .........................................................3-24Specifying the POP3 account name .............................................3-25Specifying the POP3 password ....................................................3-25Setting up auto reception .............................................................3-26Specifying the address for result notifications ..............................3-26Specifying whether or not to print header information (“HEADER PRINT” function) .........................................................3-27

3.4 Specifying network settings using PageScope Web Connection ..........................................................3-28

How to access PageScope Web Connection ...............................3-28

3.4.1 “Network” tab ...............................................................................3-29TCP/IP configuration .....................................................................3-29SMTP & POP3 configuration ........................................................3-30FTP & DNS configuration ..............................................................3-32


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3.4.2 “Fax” tab ...................................................................................... 3-33Fax configuration ......................................................................... 3-33

3.4.3 “Scan” tab .................................................................................... 3-34File destination setting ................................................................. 3-34

3.5 Adding destinations ........................................................................ 3-37

3.5.1 Using the control panel to add addresses ................................... 3-37Specifying the settings for a one-touch dial key .......................... 3-37Specifying the settings for a speed dial number ......................... 3-39Specifying the settings for a group dial key ................................. 3-41

3.5.2 Using PageScope Web Connection to add addresses ............... 3-43Specifying settings for one-touch dialing .................................... 3-43Adding a new one-touch dial setting ........................................... 3-44Specifying the settings for speed dialing ..................................... 3-46Adding a new speed dial setting .................................................. 3-47Specifying the settings for group dialing ..................................... 3-49Adding a new group dial setting .................................................. 3-50Specifying the setting for speed dialing (FTP server) ................... 3-52Adding a new speed dial (FTP server) setting .............................. 3-53Downloading and uploading the destination list .......................... 3-56

4 Using scan to e-mail operations

4.1 Transmission procedures ................................................................ 4-4

4.1.1 Using the automatic document feeder .......................................... 4-4How to use the automatic document feeder ................................. 4-4

4.1.2 Using the original glass .................................................................. 4-7How to use the original glass ......................................................... 4-7

4.1.3 Changing the scan mode settings ............................................... 4-10How to change the scan mode settings ...................................... 4-10

4.1.4 Changing the scanned image size ............................................... 4-12How to change the scanned image size ...................................... 4-12

4.1.5 Specifying the default settings for the scan settings ................... 4-13Specifying the resolution .............................................................. 4-13Specifying the data format ........................................................... 4-14Specifying the encoding method ................................................. 4-14

4.1.6 If memory becomes full while scanning ....................................... 4-15

4.2 Specifying the destination using one-touch dial keys ................ 4-16

How to use one-touch dial keys .................................................. 4-16

4.3 Specifying the destination using speed dial numbers ................ 4-17

Ho to use speed dial numbers ..................................................... 4-17


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4.4 Specifying the destination using group dial keys .........................4-18

How to use group dial keys ..........................................................4-18

4.5 Specifying the destination using the phone book ........................4-19

How to use the phone book .........................................................4-19Searching the phone book ............................................................4-20

5 Using scan to server (FTP) operations

5.1 Procedure for scanning to a server .................................................5-4

5.1.1 Using the automatic document feeder ...........................................5-4How to use the automatic document feeder ..................................5-4

5.1.2 Using the original glass ...................................................................5-6How to use the original glass ..........................................................5-6

5.1.3 If memory becomes full while scanning ..........................................5-8

6 Using internet faxing operations

6.1 Procedure for sending internet faxes ..............................................6-4

6.1.1 Using the automatic document feeder ...........................................6-4How to use the automatic document feeder ..................................6-4

6.1.2 Using the original glass ...................................................................6-6How to use the original glass ..........................................................6-6

6.1.3 Fax resolution settings ....................................................................6-8Adjusting the fax resolution ............................................................6-8

6.1.4 If memory becomes full while scanning ........................................6-10

6.2 Specifying the destination using programmed dialing ................6-11

6.3 Sending a document to multiple destinations (Broadcast transmission) ...................................................................................6-11

6.3.1 Using broadcast transmission ......................................................6-12How to use broadcast transmission .............................................6-12

6.4 Sending a document at a specified time (Timer transmission) ...6-14

6.4.1 Using timer transmission ..............................................................6-14How to use timer transmission .....................................................6-14

6.5 Cancelling (deleting) a document queued for timer transmission ...........................................................................6-16

6.5.1 Cancelling a queued document ....................................................6-16How to cancel a queued document ..............................................6-16


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6.6 Receiving internet faxes ................................................................ 6-18

6.6.1 Types of e-mail messages that can be received ......................... 6-18

6.6.2 Auto reception .............................................................................. 6-18

6.6.3 Manual reception ......................................................................... 6-19Checking e-mail manually ............................................................ 6-19

6.7 Forwarding fax documents ............................................................ 6-21

6.7.1 Using the forwarding function ...................................................... 6-21How to use the forwarding function ............................................. 6-21

7 Direct fax transmission

7.1 About unimessage pro I-Net portal ................................................ 7-3

7.2 Using unimessage pro I-Net portal ................................................. 7-3

8 Checking the transmission/reception results

8.1 Checking the transmission results ................................................. 8-3

How to check transmission results ................................................ 8-3

9 Operation error messages

9.1 Common messages and their remedies ......................................... 9-3

9.2 Troubleshooting ................................................................................ 9-5

Scan to e-mail transmission ........................................................... 9-5Internet fax transmission ................................................................ 9-5Internet fax reception ..................................................................... 9-6Direct fax transmission (Gateway TX) ............................................ 9-7PageScope Web Connection ......................................................... 9-7

10 Appendix

10.1 Specifications ................................................................................. 10-3

Scan to e-mail / Scan to server ................................................... 10-3Internet fax ................................................................................... 10-3

11 Index


x-8 SU-502


1 Introduction



Introduction 1

SU-502 1-3

1 Introduction

1.1 Welcome

This manual provides information on using the network application functions when using the Internet or an intranet.

Read these instructions thoroughly before using the functions.

For instructions on using this machine itself and for general safety precau-tions, refer to the manual provided with the machine.

Store this manual and the enclosed CD-ROM in a safe location for future ref-erence.

Trademark acknowledgements

PageScope is trademark of KONICA MINOLTA BUSINESS TECHNOLO-GIES, INC.

Ethernet is a registered trademark of Xerox Corporation.

PCL is a registered trademark of Hewlett-Packard Company.

Microsoft, Windows, and Windows NT are registered trademarks of Micro-soft Corporation.

Netscape Communications, the Netscape Communications logo, Netscape Navigator, Netscape Communicator, and Netscape are trademarks of Net-scape Communications Corporation.

Novell and NetWare are registered trademarks of Novell, Inc.

Unimessage is a registered trademark of Wordcraft International Limited.

All other product names are trademarks or registered trademarks of their re-spective holders.

Copyright © 2005 KONICA MINOLTA BUSINESS TECHNOLOGIES, INC.

The information contained in this manual is subject to change without notice.


1 Introduction

1-4 SU-502

About PageScope Web Connection

If a network interface card (NIC) is installed, you can use the PageScope Web Connection network utility. PageScope Web Connection is a network utility that allows you to modify network and other settings over the network in-stead of from the device itself.

All you need in order to use PageScope Web Connection is a web browser (Internet Explorer or Netscape Navigator) installed on your computer. It is not necessary for any special software to be installed. For instructions on using PageScope Web Connection, refer to “Using PageScope Web Connection” on page 2-19.

2Note

No part of this manual may be copied or reproduced, either in part or in whole, without prior permission.

The contents of this manual are subject to change without notice.

No part of the manual may be reproduced or modified without prior per-mission.

Screen images used in this manual may differ from the actual screen dis-play.

The network scan functions (for example, Scan to e-mail and Internet fax) described in this manual can only be used with the fax model.

In order to use the network scan functions (for example, Scan to e-mail and Internet fax) described in the manual, the scanner unit, and the net-work interface card must be installed.


2 Overview



Overview 2

SU-502 2-3

2 Overview

The scan function makes it possible to easily convert paper documents into electronic documents and file them in an electronic filing system that makes it much easier to access the information. The scanned images (scan data) are stored in TIFF or PDF format and can be sent to computers over a network.

Scan data can be sent in the following ways. Select the method best suited to your network environment or purpose.

2.1 Scan to e-mail

The scan data is sent as TIFF or PDF e-mail attachments to other computers on the network or over the Internet.

This method requires that a mail server is available over the network.

Mail server

Mail server

Client computer

Client computer

Internet

Intranet


2 Overview

2-4 SU-502

2.2 Scan to server (FTP)

The scan data is uploaded, as TIFF or PDF files, to the specified folder on an FTP server.

This method requires that an FTP server is available over the network.

The scan data can also be sent to an FTP server that is accessed via a proxy server.

FTP server

Intranet

Internet

FTP server


Overview 2

SU-502 2-5

In addition, the system can be set to send to as many as 10 specified recip-ients a notification of the FTP server address where the data was uploaded.

Mail server

Intranet

Internet

Internet

Client computer

Client computer

FTP server

FTP server


2 Overview

2-6 SU-502

2.3 Internet faxing

Unlike fax machines that use telephone lines, Internet faxing can send and receive fax images over the Internet. The Internet fax service uses Internet e-mail services to send and receive fax images. An Internet fax service trans-mits scanned images as TIFF-F files attached to e-mail messages and sends them to the desired Internet fax destination. The Internet fax service that re-ceives the e-mail messages then prints the files when they are received.

Internet

Internet fax

Mail server

terminal

Internet

Internet fax

Mail server

terminal


Overview 2

SU-502 2-7

2.4 Direct fax transmission

With this operation, documents created with word-processing software and other applications can be sent directly a fax machine simply by specifying the phone (fax) number, without having to print the document.

In order to use the direct fax function, the optional unimessage pro I-Net por-tal software must be installed. After checking that the network environment meets the network requirements, go to network settings or unimessage pro I-Net portal setup.

Client computer

Fax transmission

Phone line

Fax terminal

Network line


2 Overview

2-8 SU-502

2.5 System requirements

The following system environment is required in order to use the internet fax or network scanning functions.

2Note

TCP/IP connections must be enabled in order to use the internet fax or network scanning functions.

The machine must be connected to a phone line in order to use functions that require a phone line connection.

System requirements

Functions available when the scanner unit is installed

Scan to e-mail Scan to server

(FTP)

Internet faxing Direct fax

Required envi-ronment for im-age data transmission

Mail server (SMTP server)

• FTP server • In order to use

e-mail notifi-cations, a mail server (SMTP server) is re-quired.

Mail server (POP3 server, SMTP server)

Unimessage pro I-Net portal soft-ware (Optional)

Required envi-ronment for im-age data importing

E-mail client FTP client Internet fax ter-minal

-


Overview 2

SU-502 2-9

2.6 Names of control panel parts and their functions

2.6.1 bizhub 160/161 – Control panel parts and their functions

1 2 3 4

5

No. Part name Function

1 [Resolution] key Used to select the image quality (transmission resolution) for the Internet fax function.

2 [Phone Book] key Searches for and displays addresses programmed in one-touch dial, group dial, and speed dial.

3 [Function] key Used to switch between different function settings screens. “Sending a document to multiple destinations (Broadcast trans-mission)” on page 6-11, “Sending a document at a specified time (Timer transmission)” on page 6-14, “Cancelling (deleting) a doc-ument queued for timer transmission” on page 6-16, “Receiving internet faxes” on page 6-18

4 [Speed Dial] key Used to specify destinations previously programmed with a 3-digit number.

5 One-touch dial keys Used to specify previously programmed destinations.


2 Overview

2-10 SU-502

1696 12

10

7 13

11

14 17 1915

18 20

8

No. Part Name Function

6 [Utility] key Used to display the different utility mode screens.MACHINE SETTING, FAX REGISTRATION, E-MAIL SETTING 1, E-MAIL SETTING 2, NETWORK SETTING, SCAN SETTING

7 [Status] key Used to check the status of a transmission.

8 “Error” indicator Lights up if an error has occurred.

9 Display Displays settings details, such as e-mail addresses, settings men-us, and error messages.

10 * and ) keys[Auto/Photo] key

Used to specify the scanning mode when using the network scan-ning functions. Used to select the item to the left or right of the current position in settings screens.

11 + and , keys [Zoom] key

Used to select the item above or below the current position in set-tings screens or lists.

12 [Yes] key Used to confirm settings.

13 [No/C] (clear) key Used to delete characters or numbers that have been entered in a setting field. Used to return to the previous screen.

14 10-key pad Used to enter settings values. Used to enter numbers/characters. E-mail addresses and other text can be entered with these keys. Used to enter speed dial numbers.

15 [123/ABC] key Used to switch between number and character entry.

16 [Scan] key Used to switch between different scan modes. This key lights up in green to indicate that the machine is in scan mode.

17 [Fax] key Used to send scan data or receive e-mail messages when using the Internet fax function.

18 [Start] key Used to start scanning, or send e-mail messages/files.

19 [Stop] key Used to stop the scanning of documents, stop sending or receiv-ing, or to stop printing.

20 [Panel Reset] key Used to cancel all current operations.


Overview 2

SU-502 2-11

2.6.2 bizhub 162/210 – Control panel parts and their functions

5 74 6

18

81012131415

1617

321

19

20

911


1 “Error” indicator Lights up or flashes if an error has occurred.

2 [Printer] key/indica-tor

Lights up while data is being printed from the computer and flash-es while data is being sent.For details, refer to the Printer Controller User’s Guide.

3 [Status] key Used to view the counters.

4 [Utility] key Used to enter utility mode and display the first utility mode screen.• Machine setting, paper source setup, user management, ad-

min. management, copy setting 1 & 2

5 Display Displays setting menus, error messages, and specified settings such as the number of copies and the zoom ratio.

6 [No/C] key Erases the entered numbers and letters.Returns to the previous screen.

7 [Yes] key Confirms the current setting.

8 [Auto paper/Auto size] key

Used to select between the auto paper or the auto size function.

9 [Zoom] key, , and + keys

• Used to select a preset enlargement or reduction ratio.• A zoom ratio between × 0.25 and × 4.00 can be selected when

the paper size is selected manually. (Manual paper selection)• A zoom ratio between × 0.50 and × 2.00 can be selected when

the paper size is selected automatically. (Auto paper)• Used to specify the selection above or below in setting screens

and menus.

10 [Paper] key Used to select the size of the paper to be printed on.

11 [Auto/Photo] key,* and ) keys

• Used to specify the scanning density of copies.• Used to specify the selection at the left or right in setting

screens.

12 [Erase] key Used to select the area of the document that is erased.

13 [File margin] key Press to select the file margin function.


2 Overview

2-12 SU-502

14 [Finishing] key Used to select a copy finishing function.

15 [X/Y zoom] key Used to specify different scaling proportions for the vertical and horizontal directions.

16 [Neg. Pos.] key Press to make copies with the dark- and light-colored areas of the document inverted.

17 Copy key Used to select between the 2in1 and the 4in1 copy functions.

18 [Copy program] key • Copy programs can be stored.• Stored copy programs can be selected and recalled.

19 [Book separation] key

Used to select the book separation function.

20 [Original] key Used to select between the duplex orig. function and the mixed orig. function.



Overview 2

SU-502 2-13

21 22 23

24

25

26

27

28293031


21 Scan key Press to enter scan mode. The indicator lights up in green to indi-cate that the machine is in scan mode.(Available only when the network interface card NC-502, fax kit FK-505 and the scanner unit SU-502 are installed.)

22 Fax key Does not function on this machine.

23 Copy key Press to enter copy mode. The indicator lights up in green to in-dicate that the machine is in copy mode.

24 Access key Used with user management.

25 Energy save key Press to enter energy save mode.

26 Interrupt key Press to enter interrupt mode. The indicator lights up in green to indicate that the machine is in interrupt mode.Press again to cancel interrupt mode and return to the mode be-fore interrupt mode was entered.

27 [123/ABC] key Does not function on this machine.

28 Panel reset key • Cancels all copy functions and returns them to their default settings.

• Deletes all queued jobs.

29 Stop key Stops the multi-page copy operation.

30 Start key • Starts copying.• Queues a copy job if pressed while the machine is warming up.• The indicator lights up in green to indicate that the machine is

ready to start copying, or it lights up in orange to indicate that the machine is not ready to start copying.

31 10-key pad • Used to specify the number of copies.• Used to enter setting values.• The [˜] and [#] keys do not function on this machine.


2 Overview

2-14 SU-502

2.6.3 About the display

Symbol list

1

2

1

2

No. Display indication Description

1 Mode or function name

• Displays the currently selected mode or function setting. • Displays the current settings menu or option. • If an error occurs, displays the error message. • During standby, displays the date and the amount of memory

available.

2 Message area Displays messages such as operating instructions.

Symbol Description

Sending/receiving e-mail messages

An e-mail message is being sent or received.

In standby for timer transmission

An e-mail message is queued for timer transmission.


Overview 2

SU-502 2-15

2.6.4 Entering text characters

This section describes how to enter text characters when registering a des-tination or when entering names, for example, for one-touch dial keys.

Key operation

The 10-key pad can be used to enter numbers, text, and symbols.

Press the [123/ABC] key to switch the input mode of the 10-key pad between numbers and letters/symbols.

When entering numbers, “[1]” appears in the display.

When entering letters or symbols, “[A]” appears in the display.

The following lists show the characters available with each key of the 10-key pad.

For fax number and e-mail address input:

* Repeatedly press the 10-key pad key to scroll through the available characters and symbols un-til the desired character appears in the display.

10-key pad key Available characters*

1 @ . (period) @_ (underscore) - (hyphen) 1

2 ABC ABC2abc

3 DEF DEF3def

4 GHI GHI4ghi

5 JKL JKL5jkl

6 MNO MNO6mno

7 PQRS PQRS7pqrs

8 TUV TUV8tuv

9 WXYZ WXYZ9wxyz

0 Space (space) 0

+&/1=!?( )%[ ]^‘’{ }|˜$

# #


2 Overview

2-16 SU-502

For recipient names (Metric models):

For recipient names (Inch models):

* Repeatedly press the 10-key pad key to scroll through the available characters and symbols un-til the desired character appears in the display.

10-key pad key Available characters*


2 ABC ABC2abcÄäÅåÆæàÇç

3 DEF DEF3defÉéè

4 GHI GHI4ghiìíî

5 JKL JKL5jkl

6 MNO MNO6mnoÑñÖöØøò

7 PQRS PQRS7pqrsß

8 TUV TUV8tuvÜüùú

9 WXYZ WXYZ9wxyz

0 Space (space) 0

+&/1=!?( )%[ ]^‘’{ }|˜$,:;<>"¿£

# #

10-key pad Available characters*


2 ABC ABC2abc

3 DEF DEF3def

4 GHI GHI4ghi

5 JKL JKL5jkl

6 MNO MNO6mno

7 PQRS PQRS7pqrs

8 TUV TUV8tuv

9 WXYZ WXYZ9wxyz

0 Space (space) 0

+&/1=!?( )%[ ]^‘’{ }|˜$,:;<>"¿£

# #


Overview 2

SU-502 2-17

Text entry example

To enter the name “NJ Office”

The current cursor (_) position blinks alternately with the character at that po-sition.

Press the [6] key twice.

Press the [5] key once.

Press the [0] key once.

Press the [6] key 3 times.


Press the ) key.





Press the ) key.


2 Overview

2-18 SU-502

Notes on entering and correcting text input

Hold down the [No/C] key for one second or longer to delete all text that has been entered in a settings field.

To delete only part of the text, press the * and ) keys to move the cursor (_) to the character to be deleted, and then press the [No/C] key.

To enter a space, press the [0] key on the 10-key pad.

When entering text, press the ) key before entering the next character when it is the same as the current character. (Refer to the “Text entry example” on page 2-17.)

To change a character that has been entered, press the * and ) keys to move the cursor (_) to the character to be changed, press the [No/C] key to delete the character, and then enter the correct character.


Overview 2

SU-502 2-19

2.7 Using PageScope Web Connection

2.7.1 When using PageScope Web Connection

In order to use PageScope Web Connection, the optional Network Interface Card (NC-501) must be installed.

2.7.2 What is PageScope Web Connection?

PageScope Web Connection is a device control utility program provided by the HTTP server built into the network interface card. This utility can be used with a Web browser as an interface for remotely controlling the machine and network interface card.

HTTP server

Access


2 Overview

2-20 SU-502

Here are some examples of the types of tasks that can be performed with PageScope Web Connection. - Setting/changing network settings– TCP/IP settings– SMTP settings– POP3 settings– FTP settings- Adding/changing e-mail addresses– One-touch dial settings– Speed dial settings– Group dial settings– Speed dial settings (adding an FTP server address)


Overview 2

SU-502 2-21

2.7.3 System requirements

PageScope Web Connection can be used in the following system environ-ments.

2.7.4 Accessing PageScope Web Connection

2Note

In order to use PageScope Web Connection, an IP address, subnet mask, and gateway setting must already be specified from the control panel of the machine. For information on specifying these settings, refer to “Specifying network settings (“NETWORK SETTING” menu)” on page 3-10.

How to access PageScope Web Connection

PageScope Web Connection is accessed directly using a web browser.

1 Start up your web browser.

2 Enter the IP address of the machine into the “Address” box, and then press the [Enter] key. http://<machine_IP_address>/

– (Example) If the machine IP address is 192.168.0.100, enter: http://192.168.0.100/

3 The PageScope Web Connection screen appears.

2.7.5 Using PageScope Web Connection

PageScope Web Connection is used in the same way as other internet web pages. Click links in the page to jump to that page, and use the [Back] and [Next] buttons to navigate through pages that have already been loaded.

System requirements

Operating system Windows 98, Windows 98 SE, Windows ME, Windows NT 4.0, Windows 2000, Windows XP, or Windows Server 2003

Browser Microsoft Internet Explorer 4.0 or laterNetscape Navigator 4 or later


2 Overview

2-22 SU-502

2.7.6 About the screen layout

The following screen appears when you access PageScope Web Connec-tion.

2Note

Screen images used in this manual may differ from the actual screen dis-play. They are also subject to change without notice.

46

3 5

7

21


1 Logo Click this logo to jump to the manufacturer’s web site.

2 Logo Click to display the new screen containing the version informa-tion. If the PageScope Web Connection logo is clicked in the screen that appeared, the Web site for PageScope is displayed.

3 Status display Displays the current status of the machine.

4 Administrator pass-word

Enter the administrator password to log in to the administrator mode.

5 Tabs These are used to select the various categories of settings.

6 Menu This is used to select various setting items or display information.

7 Information/set-tings display

Displays the details for the item selected from the menu.


Overview 2

SU-502 2-23

2.7.7 Logging in as an administrator

Some of the settings available in PageScope Web Connection can only be changed by an administrator. These settings are only displayed when you log in to the administrator mode.

Logging in to administrator mode

1 Enter the administrator password in the “Admin Password” box at the left of the screen.

2 Click the [Login] button to log in to the administrator mode.

3 To log out, click the [Logout] button.

2Note

The default password for administrator mode is “sysadm”.Be sure to change the administrator password before using administrator mode.

If no operations are performed for 10 minutes, PageScope Web Connec-tion automatically logs out.

The machine cannot be used while you are logged in to PageScope Web Connection with administrator mode.In addition, if the machine is being operated, the administrator cannot log on.


2 Overview

2-24 SU-502


3 Getting ready



Getting ready 3

SU-502 3-3

3 Getting ready

3.1 Connecting to a LAN network

This machine supports the TCP/IP protocol used by LAN networks. In order to use this protocol, the machine must be connected to the LAN with a net-work cable.

Connecting the LAN cable

Insert the connector on one end of the LAN cable into the network port (marked LAN) on the back of the machine, and the connector on the other end to an open port on a network hub.

2Note

The network port is on the back of the machine.

Use a category 5 or 5E LAN cable.

The LAN cable is not included.

LED1

LED2


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3-4 SU-502

About the LEDs

LED Function

LED1 (LINK) This LED ligths up when the network cable is connected correctly. If this LED is not lit, check the connection again, even if the machine ap-pears to be connected correctly. If this LED is not lit when both ends are connected correctly, the network cable may be damaged.

LED2 (ACT) This LED blinks when data is being transferred.


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SU-502 3-5

3.2 Network settings

Depending on the network environment in which the machine is located, there may be some restrictions on the network functions that the machine can use. Specify the network settings to suit the functions and environment required for your configuration.

The network settings can be specified from the control panel of the machine or using the administrator mode of PageScope Web Connection.

Quick overview of the network settings

Function Description Inter-

net

faxing

Scan

to

e-mail

Scan

to

server

Direct

fax

Setting

Con-

trol

panel

Page-

Scope

Web

Con-

nec-

tion

o: Required; -: Unnecessary; -: As necessary o : Possible- : Not possible

NETWORK SETTING

IP ADDRESS

This function is used to specify the IP address for the machine.Consult your net-work administrator for information about the IP ad-dress to use.

o*2 o*2 o*2 o*2 o o

SUBNET MASK

This function is used to specify the subnet mask value for the network.Consult your net-work administrator for details.

o*2 o*2 o*2 o*2 o o

GATEWAY This function is used to specify the default gateway (IP address) of a router on the net-work. Consult your net-work administrator for details.

o*2 o*2 o*2 o*2 o o


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3-6 SU-502

DNS CONFIG.

This function is used to enable or disable the DNS (Domain Name System) setting. If there is a DNS server on your net-work, enter the IP address of the DNS server. *If the DNS server is located within your local network, select “ENABLE”. If you are using the DNS server of an Internet service provider (ISP) or some other DNS server located out-side your local net-work, select “DISABLE”. Con-sult your network administrator for details.

- - - - o o

GATEWAY TX

This function is used to enable the Direct Fax func-tion.

- - - o o -

E-MAIL SETTING 1

SENDER NAME

This function is used to specify the sender’s name.

o o -*1 - o o

E-MAIL ADDRESS

This function is used to specify the e-mail address of the sender. Consult your net-work administrator for details.

o o -*1 - o o

SMTP SERVER

This function is used to specify the IP address or host name of an SMTP server. Consult your net-work administrator for details.

o o o*3 - o o


net

faxing

Scan

to

e-mail

Scan

to

server

Direct

fax

Setting

Con-

trol

panel

Page-

Scope

Web

Con-

nec-

tion


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SU-502 3-7

SMTP PORT NO.

This function is used to specify the port number (1 to 65535) for the SMTP server. Consult your net-work administrator for details.

o o -*1 - o o

SMTP TIMEOUT

This function is used to specify the length of time (in seconds) until the connection to the SMTP server times out. (30 to 300 seconds)

o o -*1 - o o

TEXT IN-SERT

This function is used to specify whether or not text explaining that an image has been attached to the e-mail message is in-serted when scan data is sent as an e-mail attachment.

o o -*1 - o o

DEFAULT SUBJECT

This function is used to specify the default subject line when sending scan data as an e-mail attachment.

o o -*1 - o o

E-MAIL SETTING 2

POP3 SERVER

This function is used to specify the IP address or host name of the POP3 server. Consult your net-work administrator for details.

o - - - o o

POP3 PORT NO.

This function is used to specify the port number (1 to 65535) for the POP3 server. Consult your net-work administrator for details.

o - - - o o


net

faxing

Scan

to

e-mail

Scan

to

server

Direct

fax

Setting

Con-

trol

panel

Page-

Scope

Web

Con-

nec-

tion


3 Getting ready

3-8 SU-502

POP3 TIMEOUT

This function is used to specify the length of time (in seconds) until the connection to the POP3 server times out. (30 to 300 seconds)

o - - - o o

POP3 ACCOUNT

This function is used to specify the account name used to log in to the POP3 server. Consult your net-work administrator for details.

o - - - o o

POP3 PASS-WORD

This function is used to specify the password associ-ated with the ac-count name used to log in to the POP3 server.Consult your net-work administrator for details.

o - - - o o

AUTO RECEP-TION

This function is used to specify the time interval (in minutes) for checking e-mail when the auto re-ception function is enabled. ( OFF, 1 to 60 minutes)

o - - - o o

REPLY ADDRESS

This function is used to specify the e-mail address where notifications are sent if an error occurs while an In-ternet fax is being received.

o - - - o o


net

faxing

Scan

to

e-mail

Scan

to

server

Direct

fax

Setting

Con-

trol

panel

Page-

Scope

Web

Con-

nec-

tion


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SU-502 3-9

HEADER PRINT

This function is used to specify whether or not to print header infor-mation when print-ing e-mail messages that have been re-ceived.

o - - - o o

PageScope Web Connection administrator mode: “Scan” tab

File Destination

This function is used to specify the FTP destination used for Scan to Server (FTP) oper-ations. It is used to specify the IP ad-dress of the FTP server, the directo-ry and other set-tings.

- - o - - o

PageScope Web Connection administrator mode: “Network” tab

FTP Configura-tion

This function is used to specify the IP address for the proxy server of an FTP server.

- - - - - o


net

faxing

Scan

to

e-mail

Scan

to

server

Direct

fax

Setting

Con-

trol

panel

Page-

Scope

Web

Con-

nec-

tion

*1: Required if notification of the URL is sent by e-mail.

*2: Can also be assigned automatically by the DHCP server.

*3: If there is no SMTP server available over the network, enter “0.0.0.0” as the IP address.


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3-10 SU-502

3.3 Specifying network settings using the control panel

3.3.1 Specifying network settings (“NETWORK SETTING” menu)

These settings can be specified from the network settings menu in utility mode.

This section describes how to specify settings for the following functions.- IP ADDRESS- SUBNET MASK- GATEWAY- DNS CONFIG.- GATEWAY TX

2Note

Be sure to consult your network administrator before specifying any of the network settings.

If you wish to cancel a change to a network setting before applying it, press the [No/C] key. Press the [Yes] key after the message STOP SET-

TING? appears.


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SU-502 3-11

Setting the IP address

1 Press the [Utility] key.

The utility mode menu appears.

2 Press the + or , key until NET-

WORK SETTING appears.

3 Press the [1] key on the 10-key pad to select IP ADDRESS.

4 Press the * and ) keys to select AUTO or SPECIFY, and then press the [Yes] key.

– If AUTO is selected, the IP ad-dress is automatically acquired from the DHCP server. The network setting screen appears.

– If SPECIFY is selected, the screen for entering the IP address ap-pears. (Go to step 5.)

? Is AUTO not available?% AUTO is only available if there is a DHCP server on the network.

When AUTO is selected, there is no need to set the subnet mask or gateway setting. If a fixed IP address is being used, “IP Address in NVRAM” must be selected in PageScope Web Connection. Select this option from the screen displayed after clicking [TCP/IP Config-uration] in the menu on the “Network” tab.

5 Using the 10-key pad, enter the IP address for the machine.

– The illustration at the right is an example of an IP address. Con-sult your network administrator for details about these settings.

6 Press the [Yes] key.


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3-12 SU-502

The network setting screen appears. To register settings in the ma-chine, the machine must be turned off, then on again.

7 While the network setting screen is displayed, press the [No/C] key or [Panel Reset] key so that the message PLEASE RE-START POWER

SUPPLY OFF/ON appears.

8 Set the power switch of the machine to “o”, then “n” to restart the ma-chine.


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SU-502 3-13

Specifying the subnet mask

1 From the network setting menu in the utility mode, press the [2] key on the 10-key pad to select SUBNET

MASK.

2 Using the 10-key pad, enter the sub-net mask value.

– The illustration at the right is an example of a subnet mask ad-dress. Consult your network administrator for details about these settings.







3 Getting ready

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Specifying the (default) gateway

1 From the network setting menu in the utility mode, press the [3] key on the 10-key pad to select GATEWAY.

2 Using the 10-key pad, enter the IP address for the gateway.

– The illustration at the right is an example of a gateway address. Consult your network administrator for details about these settings.







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SU-502 3-15

Specifying the DNS configuration

1 From the network setting menu in the utility mode, press the [4] key on the 10-key pad to select DNS CONFIG..

2 Press the * and ) keys to select DISABLE or ENABLE, and then press the [Yes] key.

– If DISABLE is selected, the net-work setting screen appears.

– If ENABLE is selected, the screen for entering the IP address of the DNS server appears. (Go to step 3.)

3 Using the 10-key pad, enter the IP address for the DNS server.





6 Set the power switch for the machine to “o”, then “n” to restart the ma-chine.


3 Getting ready

3-16 SU-502

Specifying the gateway transmission setting

1 From the network setting menu in the utility mode, press the [5] key on the 10-key pad to select GATEWAY TX.

2 Press the * and ) keys to select DISABLE or ENABLE, and then press the [Yes] key.

The network setting screen appears.


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SU-502 3-17

3.3.2 Specifying the e-mail settings (“E-MAIL SETTING 1” menu)

The settings for the e-mail setting 1 functions are specified from the “E-MAIL SETTING 1” menu in utility mode.

This section describes how to specify settings for the following functions.- SENDER NAME- E-MAIL ADDRESS- SMTP SERVER- SMTP PORT NO.- SMTP TIMEOUT- TEXT INSERT- DEFAULT SUBJECT

2Note

If you wish to cancel a change to a setting before applying it, press the [No/C] key. Press the [Yes] key after the message “STOP SETTING?” ap-pears.


3 Getting ready

3-18 SU-502

Registering the sender’s name

1 Press the [Utility] key. The utility mode menu screen appears.

2 Press the + or , key until E-MAIL

SETTING 1 appears.

3 Press the [1] key on the 10-key pad to select SENDER NAME.

4 Enter the sender name.

– For information on entering text, refer to “Entering text characters” on page 2-15.

– Up to 20 characters can be entered for the sender name.


The e-mail setting 1 screen appears again.

[ ]


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SU-502 3-19

Registering the e-mail address of the sender

1 From the e-mail setting 1 menu in the utility mode, press the [2] key on the 10-key pad to select E-MAIL AD-

DRESS.

2 Enter the e-mail address of the ma-chine.


– Up to 64 characters can be entered for the sender address.– Consult your network administrator for information about the e-mail

address to use.– If you do not receive e-mail on the machine, enter the e-mail ad-

dress of the administrator.



Specifying the SMTP server address

1 From the e-mail setting 1 menu in the utility mode, press the [3] key on the 10-key pad to select SMTP SERV-

ER.

2 Enter the IP address or host name of the SMTP server.


– Up to 64 characters can be entered for the host name.– The DNS settings must have been specified before the host name

for the SMTP server can be specified.– The illustration at the right is an example of a host name. Consult

your network administrator for details about this setting.



[ ]

[ ]


3 Getting ready

3-20 SU-502

Specifying the SMTP port number (“SMTP PORT NO.” function)

1 From the e-mail setting 1 menu in the utility mode, press the [4] key on the 10-key pad to select SMTP PORT

NO..

2 Enter the port number for the SMTP server.


– The port number can be set between 1 and 65535.– Normally, port number 25 is used.



Specifying the timeout period for the SMTP server (“SMTP TIMEOUT”

function)

1 From the e-mail setting 1 menu in the utility mode, press the [5] key on the 10-key pad to select SMTP TIME-

OUT.

2 Enter the timeout period (in sec-onds).


– The timeout period can be set between 30 and 300 seconds.



( )e


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SU-502 3-21

Specifying whether or not to insert a text description (“TEXT INSERT”

function)

1 From the e-mail setting 1 menu in the utility mode, press the [6] key on the 10-key pad to select TEXT INSERT.

2 Press the * and ) keys to select ON or OFF.



Specifying the default subject line

1 From the e-mail setting 1 menu in the utility mode, press the [7] key on the 10-key pad to select DEFAULT

SUBJECT.

2 Enter text for the default subject line.


– Up to 20 characters can be entered for the default subject.



[ ]


3 Getting ready

3-22 SU-502

3.3.3 Specifying other e-mail settings (“E-MAIL SETTING 2” menu)

The settings for the e-mail setting 2 functions are specified from the “E-MAIL SETTING 2” menu in utility mode.

This section describes how to specify setting for the following functions.- POP3 SERVER- POP3 PORT NO.- POP3 TIMEOUT- POP3 ACCOUNT- POP3 PASSWORD- AUTO RECEPTION- REPLY ADDRESS- HEADER PRINT

2Note

If you wish to cancel a change to a setting before applying it, press the [No/C] key. Press the [Yes] key after the message “STOP SETTING?” ap-pears.


Getting ready 3

SU-502 3-23

Specifying the POP3 server address


The Utility mode menu appears.

2 Press the + or , key until E-MAIL

SETTING 2 appears.

3 Press the [1] key on the 10-key pad to select POP3 SERVER.

4 Enter the IP address or host name of the POP3 server.


– Up to 64 characters can be entered for the host name.– The DNS settings must have been specified before the host name

for the POP3 server can be specified.– The illustration at the right is an example of a host name. Consult

your network administrator for details about this setting.


The e-mail setting 2 screen appears.

[ ]


3 Getting ready

3-24 SU-502

Specifying the POP3 port number (“POP3 PORT NO.” function)

1 From the e-mail setting 2 menu in the utility mode, press the [2] key on the 10-key pad to select POP3 PORT

NO..

2 Enter the port number for the POP3 server.


– The port number can be set between 1 and 65535.– Normally, port number 110 is used.



Specifying the timeout period for the POP3 server (“POP3 TIMEOUT”

function)

1 From the e-mail setting 2 menu in the utility mode, press the [3] key on the 10-key pad to select POP3 TIME-

OUT.

2 Enter the timeout period (in sec-onds).


– The timeout period can be set between 30 and 300 seconds.



( )e


Getting ready 3

SU-502 3-25

Specifying the POP3 account name

1 From the e-mail setting 2 menu in the Utility mode, press the [4] key on the 10-key pad to select POP3 AC-

COUNT.

2 Enter the account name.


– Up to 64 characters can be entered for the account name.



Specifying the POP3 password

1 From the e-mail setting 2 menu in the Utility mode, press the [5] key on the 10-key pad to select POP3 PASS-

WORD.

2 Enter the password.


– Up to 32 characters can be entered for the password. – The illustration at the right is an example of the password display.

Consult your network administrator for details about this setting.




3 Getting ready

3-26 SU-502

Setting up auto reception

1 From the e-mail setting 2 menu in the utility mode, press the [6] key on the 10-key pad to select AUTO RECEP-

TION.

2 Press the * and ) keys to select ON or OFF, and then press the [Yes] key.

– If ON is selected, the screen used to specify the time interval for checking e-mail appears. (Go to step 3.)

– If OFF is selected, the e-mail setting 2 screen appears again.

3 Specify the time interval (in minutes) for checking e-mail.

– The time interval for automatically checking for new e-mail messag-es can be set between 1 minute and 60 minutes.



Specifying the address for result notifications

1 From the e-mail setting 2 menu in the utility mode, press the [7] key on the 10-key pad to select REPLY AD-

DRESS.

2 Enter the e-mail address to which er-ror notifications should be sent.


– Up to 64 characters can be entered for the reply address. – Normally, the reply address is set to the e-mail address of the ad-

ministrator.



[ ]


Getting ready 3

SU-502 3-27

Specifying whether or not to print header information (“HEADER PRINT”

function)

1 From the e-mail setting 2 menu in the utility mode, press the [8] key on the 10-key pad to select HEADER

PRINT.

2 Press the * and ) keys to select ON or OFF.




3 Getting ready

3-28 SU-502

3.4 Specifying network settings using PageScope Web Connection

The network settings can be specified using PageScope Web Connection.

How to access PageScope Web Connection

1 Start up PageScope Web Connection.

– Refer to “Using PageScope Web Connection” on page 2-19.

2 Log in to the administrator mode.

3 To specify the settings using PageScope Web Connection, click the appropriate tab and specify the desired settings, and then click the [Apply] button.

– If the settings on the Network tab are modified, they are only ena-bled after the [Apply] button is clicked, then the [Reset] button next to “NIC and Printer Controller Reset” on the “System” tab is clicked after the message Update Successful has appeared.


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SU-502 3-29

3.4.1 “Network” tab

TCP/IP configuration

TCP/IP configuration

Function Description

IP address This function is used to specify the IP address for the machine.

Subnet mask This function is used to specify the subnet mask used to access the network.

Default gateway This function is used to specify the default gateway used to ac-cess the network.

Base port number This function is used to specify the port number for RAW printing.

DHCP (APIPA) Select this function if the IP address is automatically assigned by a DHCP server or APIPA (Automatic Private IP Addressing).

IP address in NVRAM Select this function if a fixed IP address is used.


3 Getting ready

3-30 SU-502

SMTP & POP3 configuration

SMTP configuration


SMTP server address This function is used to specify the IP address or host name of an SMTP server. (Up to 64 characters)

Default subject for e-mail attachment

This function is used to specify the default subject line when sending scan data as an e-mail attachment. (Up to 20 characters)

Sender name This function is used to specify the sender’s name when sending scan data as an e-mail attachment. (Up to 20 characters)

E-mail address This function is used to specify the e-mail address of the sender.

Port number This function is used to specify the port number for the SMTP server. Normally, port number 25 is used. (1 to 65535)

SMTP server timeout This function is used to specify the length of time (30 to 300 sec-onds) until the connection to the SMTP server times out.


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SU-502 3-31

POP3 configuration


POP3 server address This function is used to specify the IP address or host name of the POP3 server. (Up to 64 characters)

Account name This function is used to specify the account name used to log in to the POP3 server. (Up to 64 characters)

Password This function is used to specify the password associated with the account name used to log in to the POP3 server. (Up to 32 char-acters)

Auto reception Select whether or not the Auto Reception function is used.

Interval This function is used to specify the time interval (between 1 and 60 minutes) for checking e-mail when the auto reception function is enabled.

Reply address This function is used to specify the return e-mail address for error messages. If an error occurs, an error message will be sent to the e-mail address specified here. Normally, the reply address is set to the e-mail address of the administrator. (Up to 64 characters)

Port number This function is used to specify the port number for the POP3 server. Normally, port number 110 is used. (1 to 65535)

POP3 server timeout This function is used to specify the length of time (30 to 300 sec-onds) until the connection to the POP3 server times out.


3 Getting ready

3-32 SU-502

FTP & DNS configuration

FTP configuration

DNS configuration


FTP proxy server address This function is used to specify the IP address for the proxy server used to access an FTP server.

Remote port number of proxy

This function is used to specify the port number for the proxy server. (1 to 65535)

FTP server timeout This function is used to specify the length of time (5 to 300 sec-onds) until the connection to the FTP server times out.


Enable DNS server This function is used to enable the use of a DNS server to resolve addresses.

DNS server address This function is used to specify the IP address of the DNS server when “Enable DNS Server” is selected.


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SU-502 3-33

3.4.2 “Fax” tab

Fax configuration

E-mail setting


Text insert This function is used to specify whether or not text explaining that an image has been attached to the e-mail message is inserted when scan data is sent as an e-mail attachment.

Header print This function is used to specify whether or not to print header in-formation when printing e-mail messages that have been re-ceived.


3 Getting ready

3-34 SU-502

3.4.3 “Scan” tab

File destination setting

1 Click a number in the file destination list that does not contain a file destination.


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SU-502 3-35

2 Enter the necessary information in the screen that appears.


3 Getting ready

3-36 SU-502

File destination

E-mail notification

Account information


Destination name This function is used to specify the name for the file destination. (Up to 20 characters)

FTP server address This function is used to specify the host name or IP address of the FTP site where the scan data will be sent. (Up to 64 characters)

Directory This function is used to specify the file path of the directory on the FTP site where the scan data will be stored. (Up to 128 charac-ters)

Use proxy This function is used to specify whether or not to access the FTP site via a proxy server. (For information on proxy server settings, refer to “FTP & DNS configuration” on page 3-32.)

Remote port number This function is used to specify the remote port number (1 to 65535) if a proxy server is not being used. Normally, port number 21 is used.


Enable notification This function is used to specify whether or not to send an e-mail notification when scan data is uploaded to an FTP server.

Notification address This function is used to specify the e-mail addresses (up to 10) where e-mail notifications should be sent. (Up to 64 characters)


Anonymous This function should be selected if the FTP site is an anonymous FTP server.

Private site If the FTP site requires user authentication, specify settings for the following.User Name: The user name (up to 20 characters) used to log in to the FTP site.Password: The password (up to 20 characters) associated with the user name used to log in to the FTP site.Confirm: Used to specify the password for confirmation.


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SU-502 3-37

3.5 Adding destinations

Destinations can be added using the control panel of the machine or using PageScope Web Connection.

3.5.1 Using the control panel to add addresses

2Note

For information on changing or deleting e-mail addresses from the con-trol panel, refer to the manual provided with the machine.

Specifying the settings for a one-touch dial key

This procedure cannot be used to register FTP server addresses. Register FTP server addresses from PageScope Web Connection. (For details, refer to “Specifying the setting for speed dialing (FTP server)” on page 3-52.)


2 Press the , key until FAX REGIS-

TRATION appears.

3 Press the [1] key on the 10-key pad to select ONE-TOUCH DIAL.

E-mail address location Control panel PageScope

Web Connection

o: Can be added; -: Cannot be added

One-touch dial key o o

Speed dial number o o

Group dial key o o

Speed dial number(with FTP server addresses added)

- o


3 Getting ready

3-38 SU-502

4 Press the one-touch dial key where you wish to add an address.

5 Enter the recipient name.


– Up to 20 characters can be entered for the recipient name.


7 Enter the e-mail address of the recip-ient.


– Up to 64 characters can be entered for the e-mail address.– If only numbers are entered for the address, it will be regarded as a

fax number.


– The [Yes] key cannot be pressed if the e-mail address does not contain “@”.

– The settings are registered. To add information for other one-touch dial keys, repeat steps 4 through 8.

9 Press the [No/C] key when you have finished adding addresses.

The fax registration screen appears again.


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SU-502 3-39

Specifying the settings for a speed dial number

This procedure cannot be used to register FTP server addresses. Register FTP server addresses from PageScope Web Connection. (For details, refer to “Specifying the setting for speed dialing (FTP server)” on page 3-52.)



TRATION appears.

3 Press the [2] key on the 10-key pad to select SPEED DIAL.

4 Use the 10-key pad to enter the 3-digit speed dial number where you wish to add an address. (Example: 011)

5 Enter the recipient name.


– Up to 20 characters can be entered for the recipient name.


7 Enter the e-mail address of the recip-ient.


– Up to 64 characters can be entered for the e-mail address.– If only numbers are entered for the address, it will be regarded as a

fax number.


3 Getting ready

3-40 SU-502


– The [Yes] key cannot be pressed if the e-mail address does not contain “@”.

– The settings are registered. To add information for other speed dial numbers, repeat steps 4 through 8.




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SU-502 3-41

Specifying the settings for a group dial key

FTP server addresses cannot be registered as a group.



TRATION appears.

3 Press the [3] key on the 10-key pad to select GROUP DIAL.

4 Press the one-touch dial key where you wish to add a group dial setting.

5 Enter a group name, and then press the [Yes] key.


– Up to 20 characters can be entered for the group name.

6 Use the one-touch dial keys and speed dial numbers to enter the ad-dress for the recipient.

7 Select the next destination, and then press the [Yes] key.

– Repeat steps 6 and 7 until all of the destinations have been spec-ified.

– Up to 50 destinations can be specified for one group dial key. – In this case, the numbers of destinations specified for the one-

touch (group dial) key are added to the current group dial setting.


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8 Press the [Start] key when you have finished adding addresses.

– The settings are registered. To add information for other group dial keys, repeat steps 4 through 8.



2Note

For information on changing or deleting e-mail addresses that have al-ready been registered, refer to the manual provided with the machine. To delete the currently displayed destination, press the [No/C] key, and then select a new recipient.


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SU-502 3-43

3.5.2 Using PageScope Web Connection to add addresses

Specifying settings for one-touch dialing

From the page displayed by clicking [One-touch dial setting] in the menu on the “Fax” tab, one-touch dial settings for the machine can be specified.

2Note

FTP server addresses cannot be registered from this page. Register FTP server addresses from the “Scan” tab. (For details, refer to “Specifying the setting for speed dialing (FTP server)” on page 3-52.)

1 2 3 4


1 No. One-touch dial number (01 to 15)

2 Name The name of the destination for the one-touch dial setting.

3 Address The address programmed for the one-touch dial setting.Depending on the type of destination, this address can be a fax number or an e-mail address.

4 [Delete] button Click this button to delete the selected one-touch dial setting.


3 Getting ready

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Adding a new one-touch dial setting




3 Click [One-Touch Dial Setting] in the menu on the “Fax” tab.

4 Click the one-touch dial number where you wish to add a new address. The one-touch registration screen appears.

5 Select E-mail from the drop-down list, and then click the [Apply] but-ton.


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SU-502 3-45

6 Enter the destination name and e-mail address below E-mail Destina-

tion, and then click the [Apply] button.

E-mail destination


Destination name This function is used to specify the name for the one-touch dial entry. (Up to 20 characters)

Destination address This function is used to specify the e-mail address. (Up to 64 characters)


3 Getting ready

3-46 SU-502

Specifying the settings for speed dialing

From the page displayed by clicking [Speed Dial Setting] in the menu on the “Fax” tab, speed dial settings for the machine can be specified.

2Note

FTP server addresses cannot be registered from this page. Register FTP server addresses from the “Scan” tab. (For details, refer to “Specifying the setting for speed dialing (FTP server)” on page 3-52.)

2 4 53

1


1 Speed dial list Click an index number to jump to the corresponding speed dial list.

2 No. Speed dial number (001 to 200)

3 Name The destination programmed with the selected speed dial number


Getting ready 3

SU-502 3-47

Adding a new speed dial setting




3 Click [Speed Dial Setting] in the menu on the “Fax” tab.

4 Click the speed dial number where you wish to add a new address.The Speed Dial Registration screen appears.

5 Select E-mail from the drop-down list, and then click the [Apply] but-ton.

4 Address The destination address programmed with the selected speed dial numberDepending on the type of destination, this address can be a fax number or an e-mail address.

5 [Delete] button Click this button to delete the selected speed dial setting.



3 Getting ready

3-48 SU-502

6 Enter the destination name and e-mail address below E-mail Destina-

tion, and then click the [Apply] button.

E-mail destination


Destination name This function is used to specify the name for the speed dial entry. (Up to 20 characters)

Destination address This function is used to specify the e-mail address. (Up to 64 characters)


Getting ready 3

SU-502 3-49

Specifying the settings for group dialing

From the page displayed by clicking [Group Dial Setting] in the menu on the “Fax” tab, group dial settings for the machine can be specified.

2Note

FTP server addresses cannot be registered as a group.

1 3 42


1 No. One-touch dial number (01 to 15)

2 Name The group name is displayed for the one-touch dial keys that con-tain groups.

3 Address “(Group dial)” is displayed for the one-touch dial keys that contain groups.

4 [Delete] button Click this button to delete the one-touch dial settings that contain group dial information.


3 Getting ready

3-50 SU-502

Adding a new group dial setting




3 Click [Group Dial Setting] in the menu on the “Fax” tab.

4 Click the group dial number where you wish to add a new address.

5 The group dial registration screen appears. Destinations that have al-ready been specified for one-touch dialing or speed dialing can be added to the 50 destinations specified for a group dial key. To select a destination, select the check box to the left of the destination in the list.


Getting ready 3

SU-502 3-51

6 Click the [Apply] button.

1

2 3


1 Group dial name This function is used to specify the name for the group dial set-ting. (Up to 20 characters)

2 One-touch dial in-dex

Click an index number to jump to the corresponding one-touch dial list.

3 Speed dial index Click an index number to jump to the corresponding speed dial list.


3 Getting ready

3-52 SU-502

Specifying the setting for speed dialing (FTP server)

From the page displayed by clicking [File Destination Setting] in the menu on the “Scan” tab, FTP servers can be specified for speed dial numbers on the machine.

1 3 42


1 No. Speed dial number (201 to 210)

2 Name FTP server name

3 Address FTP server address

4 [Delete] button Click this button to delete the selected speed dial setting.


Getting ready 3

SU-502 3-53

Adding a new speed dial (FTP server) setting




3 Click [File Destination Setting] in the menu on the “Scan” tab.

4 Click the speed dial number where you wish to add a new address.


3 Getting ready

3-54 SU-502

5 The file destination screen appears. Enter the necessary information, and then click the [Apply] button.


Getting ready 3

SU-502 3-55

File destination

E-mail notification

Account information


Destination name This function is used to specify the name for the file destination. (Up to 20 characters)

FTP server address This function is used to specify the host name or IP address of the FTP site where the scan data will be sent. (Up to 64 characters)

Directory This function is used to specify the file path of the directory on the FTP site where the scan data will be stored. (Up to 128 charac-ters)

Use proxy This function is used to specify whether or not to access the FTP site via a proxy server. (For information on proxy server settings, refer to “FTP & DNS configuration” on page 3-32.)

Remote port number This function is used to specify the remote port number (1 to 65535) if a proxy server is not being used. Normally, port number 21 is used.


Enable notification This function is used to specify whether or not to send an e-mail notification when scan data is uploaded to an FTP server.

Notification address This function is used to specify the e-mail addresses (up to 10) where e-mail notifications should be sent. (Up to 64 characters)


Anonymous This function should be selected if the FTP site is an anonymous FTP server.

Private site If the FTP site requires user authentication, specify settings for the following. User name: The user name (up to 20 characters) used to log in to the FTP sitePassword: The password (up to 20 characters) associated with the user name used to log in to the FTP siteConfirm: Used to specify the password for confirmation


3 Getting ready

3-56 SU-502

Downloading and uploading the destination list

From the page displayed by clicking [Downloading/Uploading Destination list] in the menu on the “Fax” tab, you can export to a CSV file the one-touch dial and speed dial settings for destinations (except FTP server destinations) registered on the machine (download). You can also upload a CSV file to the machine.

132


1 [Apply] button Click this button to export to a CSV file the list of destina-tions programmed with one-touch dial keys and speed dial numbers. (A file download window opens.)

2 [Browse] button Click this button to select a CSV file containing destinations programmed with one-touch dial keys and speed dial num-bers.

3 [Apply] button Click this button to upload the selected CSV file containing one-touch dial key and speed dial number settings to the machine.


4 Using scan to e-mail

operations



Using scan to e-mail operations 4

SU-502 4-3


2Note

For information on documents that can be used and the scanning area of the image, refer to the manual provided with the machine.

With a scan to e-mail operation, documents are sent via a mail server. They are not sent directly to the recipient. In addition, images are regard-ed as having been sent successfully on completion of their transmission to the server.

In order to perform this operation, an IP address, SMTP server, and e-mail address must have already been specified.

To cancel a job while the document is being scanned, press the [Stop] key.

If the job could not be sent, the transmission result report is printed.

To delete a job after it has been scanned, but is still in the queue, waiting to be sent, press the [Function] key, and then select CANCEL RESERV.. (p. 6-16)



4-4 SU-502

4.1 Transmission procedures

4.1.1 Using the automatic document feeder

How to use the automatic document feeder

1 Press the [Scan] key.

The machine switches to scan mode, and the scan screen appears.

2 Place the document to be scanned in the automatic document feeder.

– Adjust the guides to the size of the document.

– Load the document with the sur-face to be scanned face up.

3 Press the [123/ABC] key.



SU-502 4-5

4 Press the keys on the 10-key pad to enter the e-mail address, then press the ) key, and then press the [Yes] key. The e-mail address can also be specified using one of the following methods.

– “Specifying the destination using one-touch dial keys” on page 4-16.

– “Specifying the destination using speed dial numbers” on page 4-17.

– “Specifying the destination using the phone book” on page 4-19. – To skip specifying the subject line, resolution, etc., press the [Start]

key, instead of the [Yes] key. E-mail addresses specified after the [Scan] key is pressed are set as Scan to E-mail recipients.

5 Enter a title (subject), and then press the [Yes] key.

6 Enter the e-mail address for any ad-ditional recipient, and then press the [Yes] key.

– To specify more then one CC ad-dress, press the [Yes] key to enter the additional addresses. Repeat step 6 until all of the recipients have been specified.

7 After you have finished specifying the addresses for additional recipients, press the [Yes] key.

8 Press the * and ) keys to select the color mode (GRAY or B/W), and then press the [Yes] key.

– COLOR cannot be selected for the scan mode when the automatic document feeder is used. In that case, select GRAY or B/W (black and white).



4-6 SU-502

9 Press the * and ) keys to select the resolution (150 × 150 dpi, 300 × 300 dpi, or 600 × 600 dpi), and then press the [Yes] key.

– The 600 × 600 dpi resolution cannot be selected if GRAY was se-lected as the scan mode in step 8.

– To specify detailed settings for the scan mode, press the , key.– For information on specifying detailed settings, refer to “Changing

the scan mode settings” on page 4-10.

10 Press the * and ) keys to select ADF.

– To change the size of the scanned image, press the , key.

– For information on changing the size, refer to “Changing the scanned image size” on page 4-12.

11 Press the [Start] key.

Scanning starts, and then the scan data is sent to the recipients.



SU-502 4-7

4.1.2 Using the original glass

How to use the original glass



2 Open the original cover and place the document on the original glass.

– Load the document with the sur-face to be scanned face down.

– Align the document with the scale marks at the top and left side of the original glass.




4-8 SU-502

4 Press the keys on the 10-key pad to enter the e-mail address, then press the ) key, and then press the [Yes] key. The e-mail address can also be specified using one of the following methods.



– “Specifying the destination using the phone book” on page 4-19. – To skip specifying the subject line, CC address, resolution, etc.,

press the [Start] key, instead of the [Yes] key. E-mail addresses specified after the [Scan] key is pressed are set as Scan to E-mail recipients.

5 Enter a title (subject), and then press the [Yes] key.

6 Enter the e-mail address for any ad-ditional recipient, and then press the [Yes] key.

– To specify more then one CC ad-dress, press the [Yes] key to enter the additional addresses. Repeat step 6 until all of the recipients have been specified.

7 After you have finished specifying the addresses for additional recipients, press the [Yes] key.

8 Press the * and ) keys to select the color mode (“COLOR”, “GRAY” or “B/W”), and then press the [Yes] key.



SU-502 4-9


– The 600 × 600 dpi resolution cannot be selected if “COLOR” or “GRAY” was selected as the scan mode in step 8.



10 Press the * and ) keys to select “BOOK”.




– Scanning starts.

12 When scanning a document contain-ing several pages, place the next page on the original glass when the screen shown at the right appears, and then press the [Yes] key.

– Repeat step 12 until all of the pages in the document have been scanned.


Transmission starts.



4-10 SU-502

4.1.3 Changing the scan mode settings

How to change the scan mode settings

The scan mode settings can be changed from the screen for selecting the resolution. If the settings are not changed, scan data will be sent using the default scan mode settings, or the initial settings.

For more details, refer to “Specifying the default settings for the scan set-tings” on page 4-13.

1 Press the * and ) keys to select the color mode, and then press the [Yes] key.


– To specify detailed settings for the scan mode, press the , key.

3 Press the * and ) keys to select the data format (TIFF or PDF) for e-mail attachments.

4 To change other settings, press the , key. (Go to step 5.)

– To quit making changes to the scan mode settings, press the [Start] key. The screen for selecting the document mode appears.

– If GRAY or COLOR was selected for the color mode in step 1, press the [Start] key.

5 Press the [Auto/Photo] key, to select [A](auto), PHOTO, or TEXT.

– The current setting appears on the left side of the display.



SU-502 4-11

6 If PHOTO or TEXT was selected, press the * and ) keys to adjust the density level.

7 To change other settings, press the , key. (Go to Step 8.)

– To quit making changes to the scan mode settings, press the [Start] key. The screen for selecting the document mode appears.

8 Press the * and ) keys to select the compression encoding method (MH, MR, or MMR).

9 Press the [Start] key to return to the Scan screen.

The document mode selection screen appears.



4-12 SU-502

4.1.4 Changing the scanned image size

How to change the scanned image size

The setting for the size of the scan image can be changed from the screen for selecting the document mode.

1 Press the , key in the screen for se-lecting the document mode (ADF or BOOK).

2 Press the * and ) keys to select the scan size, and then press the [Yes] key.

The document mode selection screen appears again.



SU-502 4-13

4.1.5 Specifying the default settings for the scan settings

The default settings for resolution, data format, and encoding method used by the scan to e-mail and scan to server (FTP) functions can be specified.

Specifying the resolution


2 Press the + and , key until SCAN

SETTING appears.

3 Press the [1] key on the 10-key pad to select RESOLUTION.


The scan setting screen appears.



4-14 SU-502

Specifying the data format



SETTING appears.

3 Press the [2] key on the 10-key pad to select IMAGE FORMAT.

4 Press the * and ) keys to select the data format (TIFF or PDF), and then press the [Yes] key.


Specifying the encoding method



SETTING appears.

3 Press the [3] key on the 10-key pad to select CODING METHOD.

4 Press the * and ) keys to select the compression encoding method (MH, MR or MMR), and then press the [Yes] key.




SU-502 4-15

4.1.6 If memory becomes full while scanning

A warning message will appear if the amount of free memory in the machine becomes low while scanning a document.

If the [Start] key is pressed within one minute of the message appearing, the scan data for the pages that have already been scanned is sent. If the auto-matic document feeder is being used, the remaining pages in the document will be scanned after the scan data has been sent.

If the [Yes] key is pressed within one minute of this message appearing, or if no key is pressed, the job will be cancelled.

Approximately two seconds later



4-16 SU-502

4.2 Specifying the destination using one-touch dial keys

2Note

The one-touch dial setting must have already been specified.

For information on setting up one-touch dial keys, refer to “Adding des-tinations” on page 3-37.

How to use one-touch dial keys


The machine enters Scan mode, and the scan screen appears.

2 Press the one-touch dial key ([01] to [15]) programmed with the e-mail ad-dress where you want to send the scan data.



SU-502 4-17

4.3 Specifying the destination using speed dial numbers

2Note

The speed dial setting must have already been specified.

For information on setting up speed dial numbers, refer to “Adding des-tinations” on page 3-37.

Ho to use speed dial numbers



2 Press the [Speed Dial] key, and then use the 10-key pad to enter the 3-digit speed dial number programmed with the e-mail address where you want to send the scan data.

– If you make a mistake, press the [No/C] key, and then enter the correct number.



4-18 SU-502

4.4 Specifying the destination using group dial keys

2Note

The group dial setting must have already been specified.

For information on setting up group dial keys, refer to “Adding destina-tions” on page 3-37.

If at least one fax number is registered as a recipient with a group dial key, that group dial key cannot be used with the Scan to E-mail transmission. In this case, the message NOT E-MAIL ADDRESS appears in the dis-play.

How to use group dial keys



2 Press the one-touch dial key ([01] to [15]) programmed with the group where you want to send the scan da-ta.



SU-502 4-19

4.5 Specifying the destination using the phone book

The phone book contains all programmed one-touch dialing and speed dial-ing numbers, allowing you to search for and select the recipient that you wish to send document to.

How to use the phone book



2 Press the [Phone Book] key.

3 Press the * and ) keys to select LIST or SEARCH, and then press the [Yes] key.

– If LIST is selected, the detailed settings for the one-touch dial keys and speed dial numbers are displayed. Press the + and , keys to select a recipient.

– If SEARCH is selected, a screen for entering the characters to search for appears. This is used to enter part (or all) of a recipient’s name. For information on performing the search, refer to “Search-ing the phone book” on page 4-20.




4-20 SU-502

Searching the phone book



2 Press the [Phone Book] key.

3 Press the * and ) keys to select SEARCH, and then press the [Yes] key. A screen for entering the char-acters to search for appears.

4 Enter the first few letters of a recipi-ent’s name.

– Enter letters that are part of a re-cipient’s name stored in a one-touch dial or speed dial setting. For information on entering text, re-fer to “Entering text characters” on page 2-15.

– Up to 10 characters can be entered.


– The recipient names that start with the characters entered in step 3 are displayed. To select one of the recipient names as list-ed as the destination, go to step 7.

? None of the names in the one-touch dial or speed dial settings match the characters that were entered?

% (0) appears, and then the screen for entering the search characters appears again.

6 To add more characters to refine the search, press the [Yes] key, and then continue entering characters.




SU-502 4-21

8 Press the + and , keys to select a destination.

– If the desired destination does not appear in the list of found items, press the [No/C] key twice to return to the screen for enter-ing the characters to perform an-other search.



4-22 SU-502


5 Using scan to server

(FTP) operations



Using scan to server (FTP) operations 5

SU-502 5-3


2Note

In order to perform this operation, an FTP server address must have al-ready been specified. Use PageScope Web Connection to specify the settings. (Refer to “File destination setting” on page 3-34.)

A specified recipient can be notified by e-mail of the FTP server address where a file was uploaded. This setting can be specified using Page-Scope Web Connection. (Refer to “File destination setting” on page 3-34.)


If the job could not be sent, a transmission result report is printed.

To delete a job after it has been scanned, but is still in the queue, waiting to be sent, press the [Function] key, and then select CANCEL RESERV.. (Refer to “Cancelling a queued document” on page 6-16.)



5-4 SU-502

5.1 Procedure for scanning to a server








3 Press the [Speed Dial] key, and then use the 10-key pad to enter the 3-digit speed dial number programmed with the FTP server address where you want to upload the scan data.

– Specify a speed dial number be-tween “201” and “210”.

– An FTP server address can only be specified with a speed dial number. In addition, the FTP server addresses are registered for a speed dial number using PageScope Web Connection. For details, refer to “Specifying the setting for speed dialing (FTP serv-er)” on page 3-52.

– If you make a mistake, press the [No/C] key, and then enter the cor-rect number.



SU-502 5-5

– If there is no address registered for the specified speed dial number, an error message appears. Enter a correct speed dial number.


– To skip specifying the image res-olution, press the [Start] key, in-stead of the [Yes] key.

5 Press the * and ) keys to select the color mode (GRAY or B/W), and then press the [Yes] key.

– COLOR cannot be selected for the scan mode when the automatic document feeder is used. In that case, select GRAY or B/W (black and white).


– The 600 × 600 dpi resolution cannot be selected if GRAY was se-lected as the scan mode in step 5.



7 Press the * and ) keys to select ADF.



8 Press the [Start] key. The machine scans the document, then connects to the FTP server and uploads the data.

2Note

Up to 10 specified recipients can be notified by e-mail of the FTP server address where a file was uploaded. When using PageScope Web Con-nection to register the speed dial information, select “Enable Notifica-tion”. (Refer to “Adding a new speed dial (FTP server) setting” on page 3-53.)



5-6 SU-502








3 Press the [Speed Dial] key, and then use the 10-key pad to enter the 3-digit speed dial number programmed with the FTP server address to which you want to upload the scan data.

– Specify a speed dial number be-tween “201” and “210”.

– An FTP server address can only be specified with a speed dial number. In addition, the FTP server addresses are registered for a speed dial number using PageScope Web Connection. For details, refer to “Specifying the setting for speed dialing (FTP serv-er)” on page 3-52.

– If you make a mistake, press the [No/C] key, and then enter the cor-rect number.

– If there is no address registered for the specified speed dial number, an error message appears. Enter a correct speed dial number.



SU-502 5-7


– To skip specifying the image res-olution, press the [Start] key, in-stead of the [Yes] key.

5 Press the * and ) keys to select the scan mode, and then press the [Yes] key.


– The 600 × 600 dpi resolution cannot be selected if COLOR or GRAY was selected as the scan mode in step 5.



7 Press the * and ) keys to select BOOK.




Scanning starts.




The machine connects to the FTP server and uploads the scan data.



5-8 SU-502


A warning will message appear if the amount of free memory in the machine becomes low while scanning a document.





6 Using internet faxing

operations



Using internet faxing operations 6

SU-502 6-3


2Note

For information on documents that can be used, the scanning area of the image, the print area, and paper types and sizes, refer to the manual pro-vided with the machine.

Internet faxes are sent and received via a mail server. They are not sent directly to the recipient. In addition, images are regarded as having been sent successfully on completion of their transmission to the server.

The size of original that can be sent and the image quality varies depend-ing on the type of internet fax at the receiving end. Be sure to check the capabilities of the Internet fax device at the receiving end before sending an Internet fax. If the capabilities of the internet fax device at the receiving end are unknown, send the fax as Letter size (inch models) or A4 size (metric models) and at standard resolution.

In order to use Internet faxing, an IP address, SMTP server, and e-mail address must have already been specified.


If the job could not be sent, a transmission result report is printed.

To delete a job after it has been scanned, but is still in the queue, waiting to be sent, press the [Function] key, and then select CANCEL RESERV.. (p. 6-16)



6-4 SU-502

6.1 Procedure for sending internet faxes



1 Press the [Fax] key.

The machine switches to fax mode, and the fax screen appears.




3 If necessary, adjust the fax resolution setting (p. 6-8).




SU-502 6-5

5 Using the 10-key pad, enter the e-mail address of the recipient, and then press the ) key. The e-mail ad-dress can also be specified using one of the following methods.



– “Specifying the destination using the phone book” on page 4-19. – For information on entering text, refer to “Entering text characters”

on page 2-15.E-mail addresses specified after the [Fax] key is pressed are set as In-ternet faxing recipients.

6 Press the [Start] key. Scanning starts, and the scan data is sent to the recipient.



6-6 SU-502



1 Press the [Fax] key.

The machine switches to fax mode, and the fax screen appears.








SU-502 6-7

5 Using the 10-key pad, enter the e-mail address of the recipient, and then press the ) key.



– “Specifying the destination using the phone book” on page 4-19. – For information on entering text, refer to “Entering text characters”

on page 2-15.E-mail addresses specified after the [Fax] key is pressed are set as In-ternet faxing recipients.


7 Check that the correct document size appears on the screen.

– To change the document size, press the , key, and then use the * and ) keys to select the desired document size on the screen.

8 Press the [Yes] key. Scanning starts.



10 Press the [Start] key. The scan data is sent to the recipient.

– A beep sounds to indicate that the transmission has been complet-ed.



6-8 SU-502

6.1.3 Fax resolution settings

Select one of the following image quality settings to match the type of doc-ument being sent in order to send the document at its sharpest resolution.

Adjusting the fax resolution

1 Press the [Resolution] key.

2 Press the * and ) keys to select the resolution, and then press the [Yes] key.

– The following image types are available.STD: StandardFINE: FineS/F: SuperfineH/T: Halftone

– If “H/T” is selected, the screen for specifying detailed settings ap-pears. (Go to step 3.)

3 Press the * and ) keys to select the H/T resolution, and then press the [Yes] key.

– The following halftone settings are available.STD: StandardFINE: FineS/F: Superfine

Document type Resolution setting

Documents with normal print Standard

Documents containing small (fine) print, such as newspapersDocuments containing detailed illustrations

Fine

Documents containing text and objects with varying shades, such as photos

Standard + Halftone, Fine + Halftone

Documents containing objects with varying shades, such as photos

Fine + Halftone



SU-502 6-9

2Note

If “S/F” (Superfine) was selected, the transmission resolution is Fine.

If “H/T” (Halftone) and “S/F” (Superfine) were selected, the transmission resolution is Fine + Halftone.



6-10 SU-502


A warning message will appear if the amount of free memory in the machine becomes low while scanning a document.






SU-502 6-11

6.2 Specifying the destination using programmed dialing

The only transmission functions that can be used when an e-mail address is selected are broadcast transmission and timer transmission.

For information on specifying these settings, refer to the manual provided with the machine.

6.3 Sending a document to multiple destinations (Broad-cast transmission)

The same scan data can be sent to multiple destinations.

The maximum number of destinations that can be specified at one time is 231. However, only a maximum of 16 destinations can be specified by enter-ing the information directly.

2Note

A recipient can be specified by either its e-mail address or fax number.

The results of all the transmissions can be checked in the transmission result report that is printed after the transmission is finished.



6-12 SU-502

6.3.1 Using broadcast transmission

How to use broadcast transmission

1 Load the document into the machine.


3 Press the [Function] key.

4 Press the [1] key on the 10-key pad. Alternatively, press the [Function] key once to select BROADCAST, and then press the [Yes] key.

5 Select the destination, and then press the [Yes] key. Repeat this step until all of the recipients have been specified.

– The destinations can be specified using the one-touch dial or group dial keys, speed dial numbers, or the phone book. They can also be entered directly using the 10-key pad.


A message appears allowing you decide whether or not to check the selected destinations.

7 To check the destinations, press the [Yes] key.

– If you do not want to check the destinations, go to step 9.



SU-502 6-13

8 Press of the [Yes] key to display each destinations specified in step 5.

– To delete the destination that is displayed, press the [No/C] key.

– After all of the destinations have been checked, the message Fin.=START appears.

9 Press the [Start] key. Scanning starts, and the scan data is sent to the specified destinations.

2Note

If an incorrect destination has been specified, press the [No/C] key to de-lete the current selection. (You can only delete a destination in this way if it is done before the [Yes] key has been pressed to confirm the recipient.)

When the destinations specified for a broadcast transmission contain both e-mail addresses and fax numbers, the fax is sent to the e-mail ad-dresses before it is sent to the fax numbers.



6-14 SU-502

6.4 Sending a document at a specified time (Timer trans-mission)

A document can be scanned and stored in the machine’s memory, then sent at a specified time.

2Note

The time is specified using the 24-hour system.

If the machine has not been set to the current time, a document cannot be sent at a specified time.

Timer transmission can be combined with broadcast transmission.

6.4.1 Using timer transmission

How to use timer transmission

1 Load the document into the machine.



4 Press the [2] key on the 10-key pad. Alternatively, press the [Function] key twice to select TIMER TX, and then press the [Yes] key.

5 Press the keys on the 10-key pad to enter the time of send the transmis-sion, and then press the [Yes] key. If you make a mistake, press the [No/C] key, and then enter the correct time.



SU-502 6-15

6 Specify the destination.

– The destinations can be specified using the one-touch dial or group dial keys, speed dial numbers, or the phone book. They can also be entered directly using the 10-key pad.


The document is scanned and stored in the machine’s memory, ready to be sent.



6-16 SU-502

6.5 Cancelling (deleting) a document queued for timer transmission

Of the e-mail messages stored in the machine’s memory and reserved for timer transmission, a specific e-mail message can be selected and deleted.

6.5.1 Cancelling a queued document

How to cancel a queued document


2 Press the [8] key on the 10-key pad. Alternatively, press the [Function] key eight times to select CANCEL

RESERV., and then press the [Yes] key.

– The details (transmission time and type of transmission) of the jobs queued in memory are displayed.

– If there are no jobs stored in the in memory, the message *NONE* appears.

3 Press the + and , keys to select the job to be deleted. The following types of transmission jobs are dis-played. (Fax transmission jobs are also displayed.)MEMORY: Memory transmissionB-CAST: Broadcast transmissionTIMER: Timer transmissionM.B. TX: Mailbox transmissionPOLL-TX: Polling transmissionPOLL-RX: Polling receptionRELAY: Relay initiation transmission or relay broadcast transmission FORWARD: Fax forwarding

– Press the ) key to check the destination for the currently displayed transmission job. After checking the destination, press the [Yes] key to return to the previous screen.



SU-502 6-17

4 Press the [Yes] key to delete the cur-rently displayed transmission job.

– The Function mode menu ap-pears.

5 To delete another queued job, press the [8] key, and then repeat steps 3 and 4.

– After you have finished deleting queued jobs, press the [No/C] key to return to the main screen.



6-18 SU-502

6.6 Receiving internet faxes

6.6.1 Types of e-mail messages that can be received

The machine can receive the following types of e-mail messages. - Body text of an e-mail message (single-byte characters only)- TIFF-F images- Body text of an e-mail message (single-byte characters only) and TIFF-F

images- Text files sent as attachments (single-byte characters only)

2Note

E-mail messages cannot be received if the IP address or POP3 server ad-dress have not been specified. In addition, a transmission error will occur if the POP3 account or POP3 password have not been specified correct-ly. Refer to “Specifying other e-mail settings (“E-MAIL SETTING 2” menu)” on page 3-22.

If the body of an e-mail message contains HTML codes, it cannot be printed.

E-mail messages cannot be received if they contain an attachment of a format specific to a certain application.

If the e-mail messages that arrives contains an attachment in a format that cannot be received, a result notification is sent to the administrator. Refer to “Specifying the address for result notifications” on page 3-26.

6.6.2 Auto reception

If the machine is set to periodically check the POP3 server, internet faxes can be automatically received. Refer to “Setting up auto reception” on page 3-26.If the machine is not set to automatically retrieve messages, e-mail must be checked manually. Refer to “Manual reception” on page 6-19.



SU-502 6-19

Screen during auto reception:

6.6.3 Manual reception

If the machine is not set to automatically retrieve messages, or you want to check for messages immediately, e-mail can be checked manually.

Checking e-mail manually

1 Press the [Fax] key. The machine switches to fax mode, and the fax screen appears.




6-20 SU-502

3 Press the [0] key on the 10-key pad. Alternatively, press the [Function] key 9 times to select INTERNET FAX

RX, and then press the [Yes] key.

4 Press the [Yes] key. The machine checks the POP3 server for received e-mail messages, then begins to print any messages that have been received. After checking for received e-mail messages and printing them, the fax screen appears again.



SU-502 6-21

6.7 Forwarding fax documents

Fax messages received by the machine can be forwarded to another fax ma-chine (fax number) or to an Internet fax service (e-mail address).

2Note

When forwarding a document that has been received by Internet fax, some limitations may apply, depending on the data format of the image or the type of destination.

* Documents can be forwarded if they meet the following criteria:Document size: Letter size (inch models), A4 size (metric models) or smallerResolution: Standard or FineEncoding method: MH

6.7.1 Using the forwarding function

How to use the forwarding function


2 Press the , key until RX OPERA-

TION appears.

3 Press the [6] key on the 10-key pad to select FORWARD.

4 Press the * and ) keys to select ON, ON (PRINT) or “OFF”, and then press the [Yes] key.

Received document Destination Forwarding possible

o: Possible; -: Conditionally possible; -: Cannot be sent

Fax Fax no. o

E-mail address -*

Internet fax Fax no. -

E-mail address -*



6-22 SU-502

– If ON or ON (PRINT) are selected, the screen for specifying the for-warding destination appears. (Go to Step 5.)

– If OFF is selected, the RX operation screen appears again.

5 The destination e-mail address or fax number can be entered using the 10-Key pad, or the one-touch dial keys or speed dial numbers.


The RX operation screen appears.

2Note

If the option to forward and print the document ( ON (PRINT)) is selected, the received fax is forwarded to a destination and is also printed at the same time.





Direct fax transmission 7

SU-502 7-3


2Note

In order to perform this operation, the network setting GATEWAY TX must be set to ENABLE. For details on specifying the gateway transmis-sion setting, refer to “Specifying network settings (“NETWORK SETTING” menu)” on page 3-10.

The optional unimessage pro I-Net portal must also be installed on the computer used to send the document.

7.1 About unimessage pro I-Net portal

For details about specifying the default settings for unimessage pro I-Net portal, and on using the software, refer to the manual provided with the soft-ware.

7.2 Using unimessage pro I-Net portal

No operation is required from the machine itself. To send a document using direct faxing, use the unimessage pro I-Net portal software installed on the computer.



7-4 SU-502


8 Checking the

transmission/reception

results



Checking the transmission/reception results 8

SU-502 8-3

8 Checking the transmission/reception

results

The transmission results for up to 60 messages, including sent and received faxes, are recorded.

The machine is set to automatically print the activity report each time there have been 60 transmissions. In addition, the transmission results report can be printed by pressing the [Status] key.

8.1 Checking the transmission results

How to check transmission results

1 Press the [Status] key.

2 Press the , key once to select TX/

RX RESULT, and then press the [Yes] key.

3 Press the + and , keys to display and check the desired transmission results.

– In the transmission results screen, TX indicates results for sent messages, RX indicates re-sults for received messages.

– If the [No/C] key is pressed twice while the transmission results are being displayed, the main screen appears.

– Press the [Start] key to print the transmission results report. After the transmission results report has been printed, the main screen appears.


8 Checking the transmission/reception results

8-4 SU-502


9 Operation error

messages



Operation error messages 9

SU-502 9-3


9.1 Common messages and their remedies

Message Cause Remedy

*COMM.ERROR*XXXX Server

Communication is not possi-ble because of some problem in the machine or due to the condition of the network or server.

Check the transmission re-sults.Consult with the network ad-ministrator.

*CANNOT CONNECT*XXXX Server

A connection to the server cannot be established.

Check that the ethernet cable is correctly connected. (p. 3-3)Check the settings for the functions on the “E-MAIL SETTING 1”, “E-MAIL SET-TING 2” and “NETWORK SETTING” menus. (p. 3-5)Consult with the network ad-ministrator.

*CANNOT GET IP*XXXX Server

The IP address could not be assigned by the DNS or DHCP server.

Consult with the network ad-ministrator.

*DISCONNECT*XXXX Server

The connection to the server was cut.


*WRONG PASSWORD*XXXX Server

The password is incorrect, so the machine could not log onto the server.

For a POP3 server, check the setting for the functions on the “E-MAIL SETTING 2” menu. (p. 3-22)Consult with the network ad-ministrator.

*RECEIVE WRONG DATA*XXXX Server

An e-mail message that can-not be printed by this machine was received. (For a file at-tachment in a format other than TIFF-F)

Ask the sender to send a TIFF-F file or text in the correct for-mat.

*MEM.FULL/TX CANCEL* While sending an e-mail mes-sage, the size of the data for the scanned image has ex-ceeded the capacity of the memory.

Retrieve all received e-mail messages stored in the mem-ory.

*MEM.FULL/RX CANCEL*XXXX Server

While receiving an e-mail message, the size of the data for the scanned image has ex-ceeded the capacity of the memory.


*FILE FULL/TX CANCEL* While sending an e-mail mes-sage, the maximum number of managed memory files is used.




9-4 SU-502

*FILE FULL/RX CANCEL*XXXX Server

While receiving an e-mail message, the maximum number of managed memory files is used.


*SERVER MEMORY FULL*SMTP Server

The memory of the SMTP server has become full while sending an e-mail message.


*FTP SERVER ERROR* While uploading scan data, the data could not be correct-ly uploaded to the FTP server.

Consult your network admin-istrator for details.

MACHINE TROUBLE Some problem occurred in the machine.

Turn the machine off, then on again.If the error is still displayed, contact your service repre-sentative.SERVICE CALL (C####)

Message Cause Remedy



SU-502 9-5

9.2 Troubleshooting

Remedies for several possible problems are described below.

Scan to e-mail transmission

Internet fax transmission

Problem Cause Remedy Page

Transmission is not pos-sible.

The connections are in-correct.

Check the LED indicator on the hub and check the connections.

-

The settings necessary for the device are not reg-istered.

Specify the necessary network settings.

p. 3-5

The LAN cable is dam-aged.

Replace the LAN cable. -

Transmission is possible, but the image cannot be outputted at the recipi-ent’s terminal or compu-ter.

The recipient’s terminal is not able to handle the sent image.

Change the size, resolu-tion and coding method so that they are support-ed by the recipient’s ter-minal, and then try sending the data again.

p. 4-10p. 4-12

The document text was not inserted when the data was sent.

With some e-mail appli-cations, if an e-mail mes-sage is received containing no text and only an attached file, it may not be possible to open the attached file. Therefore, text should be inserted into the docu-ment that is sent.

p. 3-21


Transmission is not pos-sible.

The connections are in-correct.


-



p. 3-5



An interruption in the transmission was speci-fied, but the transmission was not interrupted.

It takes some time to in-terrupt an Internet fax transmission.

Wait until the transmis-sion is interrupted.

-



9-6 SU-502

Internet fax reception


Reception is not possible. The connections are in-correct.


-

The setting to not auto-matically check for new e-mail messages has been specified.

Specify a time interval for automatically checking for new e-mail messages.Receive manually.

p. 3-26



p. 3-5

The same POP3 user name is being used by a different e-mail applica-tion or another user.

Do not use the same POP3 user name that is used by a different e-mail application.

-



The data is received, but not printed.

An e-mail message with data of an incompatible format attached or with no data was received.

Ask the sender to send a TIFF-F file or text.

-

The memory is full. Print saved documents and reduce the amount of memory that is used, and then ask the sender to send the data again.

-

The same document is re-ceived many times.

Since the size of the mail is too large, the connec-tion with the server times out while the data is being received.

Specify that the data be kept on the computer, and delete the corre-sponding e-mail messag-es from the server.Ask the sender to try sending e-mail messages of smaller sizes.

-

An interruption in the re-ception was specified, but the reception was not interrupted.

It takes some time to in-terrupt an Internet fax re-ception.

Wait until the reception is interrupted.

-



SU-502 9-7

Direct fax transmission (Gateway TX)

PageScope Web Connection


Data does not arrive at the machine.

The “Unimessage Pro I-Net Portal” settings are incorrect.

Check the “Unimessage Pro I-Net Portal” settings.

“Unimes-sage Pro I-Net Por-tal” user manual

Since the size of the re-ceived data is large, it cannot be received due to the server’s limitations.

Reduce the size of the da-ta, for example, by de-creasing the number of pages, and then try send-ing again.

-

A fax cannot be sent from this machine.

The communication mode for gateway trans-missions is incorrectly specified.

The network setting GATEWAY TX must be set to ENABLE, and the communication mode must be set correctly.

p. 3-16


A connection with PageScope Web Con-nection cannot be estab-lished.

The IP address for the de-vice is not specified cor-rectly.

Specify the IP address. p. 3-11

The URL setting in the Web browser is incorrect.

In the “Address” box, type the IP address of the specified device.

p. 2-21

The settings in the web browser are incorrect.

Even though the device can be accessed, certain settings must be speci-fied according to the net-work configuration in order to establish a con-nection. For details, con-tact your network administrator.

-

If a proxy is specified with the browser and the IP address of this machine cannot be recognized by the proxy server, the PageScope Web Con-nection window cannot be display.

Use the proxy settings in the browser to add the IP address of this machine to the list of exceptions that the proxy server will not use.

-





9-8 SU-502

Could not log in using ad-ministrator mode.

Before logging in this time, a different user name and password had been entered to log in.

Once login is successful, that user name and pass-word is saved in the browser until the browser is closed. Close the browser, and then start it up again.

-

The text in the window is disorganized.

The browser is too small. Increase the size of the browser.

-

An appropriate font size is not selected.

Specify an appropriate font size for the computer and in the browser.

-

“•” appears in the win-dow.

Depending on the brows-er, this character may ap-pear.

- -

Some deleted characters remain in the window.

The operation differs de-pending on the browser used.

Reload the browser win-dow or rescan.

-

The number of digits in an input or display area and the number of characters that can be registered are different.

Depending on the brows-er, scroll within the input area. If this is not possi-ble, this should not affect the actual setting opera-tion, although it may be a problem for displaying.

- -

Some characters cannot be specified or displayed.

Depending on the operat-ing system, some charac-ters cannot be specified or displayed.

- -

Space characters cannot be specified or displayed.

Spaces entered at the end of words may be re-moved.

- -

Entered data was erased when an error occurred while specifying settings.

Depending on the brows-er, settings that appear as “*”, such as passwords, may be erased.

- -



10 Appendix



Appendix 10

SU-502 10-3

10 Appendix

10.1 Specifications

Scan to e-mail / Scan to server

Internet fax

Specifications

Communications protocols E-mail transmission: SMTP, TCP/IPFTP transmission: FTP, TCP/IP

Resolution 150 × 150 dpi, 300 × 300 dpi, 600 × 600 dpi

Data formats E-mail format: MIMEAttached file format: TIFF, PDF

Cording method MH, MR, MMR, JPEG (For color and gray mode, fixed at JPEG)

Network Ethernet LAN (10BASE-T or 100BASE-TX connection)

Specifications

Communications protocols E-mail transmission: SMTP, TCP/IPE-mail reception: POP3, TCP/IP

Resolution Transmission: 204 × 98 dpi, 204 × 196 dpiReception: 204 × 98 dpi, 204 × 196 dpi, 204 × 391 dpi, 200 × 100 dpi, 200 × 200 dpi

Data formats E-mail format: MIMEAttached file format: TIFF-F

Coding method Transmission: MHReception: MH, MR, MMR, JBIG

Network Ethernet LAN (10BASE-T or 100BASE-TX connection)


10 Appendix

10-4 SU-502


11 Index



Index 11

SU-502 11-3

11 Index

Numerics

10-key pad .............................2-10

123/ABC key ..........................2-10

A

Adding destinations ...............3-37Using PageScope Web Connection to add addresses .............3-43

Address for result notifications ............................3-26

Auto reception .....3-8, 3-26, 6-18

Auto/Photo key ......................2-10

Automatic document feederE-mail .................................4-4FTP server ..........................5-4Internet faxes ......................6-4

B

Broadcast transmission .........6-11

C

Canceling ...............................6-16

Communication error ...............9-3

Connecting to a LAN network ..3-3

Control panel ...........................2-9

D

Data format ............................4-14

Default subject ...............3-7, 3-21

DHCP server ..........................3-11

Direct fax transmission ....2-7, 7-3

Display .........................2-10, 2-14

DNS ................................3-6, 3-15

E

E-mail ...............................2-3, 4-3

E-mail address .............. 3-6, 3-19

E-mail settings ..... 3-6, 3-17, 3-22

Encoding method .................. 4-14

Entering and correcting text input ............................... 2-18

Entering text characters ........ 2-15

Error indicator ........................ 2-10

F

Fax key .................................. 2-10

Fax resolution .......................... 6-8

File destination .............. 3-9, 3-34

Forwarding fax documents ... 6-21

FTP configuration .................... 3-9

FTP server ............2-4, 2-8, 3-52,........................................ 3-53, 5-3

Function key ............................ 2-9

G

Gateway ........................ 3-5, 3-14

Gateway TX ................... 3-6, 3-16

Group dial ................... 3-41, 3-49,...................................... 3-50, 4-18

H

Header print ................... 3-9, 3-27

I

Internet fax ...................... 2-6, 6-3

IP address ..................... 3-5, 3-11

L

LAN cable ................................ 3-3

M

Machine trouble ....................... 9-4


11 Index

11-4 SU-502

Mail server ............................... 2-8

Manual reception ................... 6-19

Memory becomes fullE-mail ............................... 4-15FTP server .......................... 5-8Internet faxes ................... 6-10

Messages ................................. 9-3

N

Network settings ..3-5, 3-10, 3-28

No/C key ................................ 2-10

O

One-touch dial ............3-37, 3-43,...................................... 3-44, 4-16

One-touch dial keys ................. 2-9

Original glassE-mail ................................. 4-7FTP server .......................... 5-6Internet faxes ..................... 6-6

Overview .................................. 2-3

P

PageScope Web Connection 2-19Administrator .................... 2-23

Panel reset key ...................... 2-10

Password ................................. 9-3

Phone book ........................... 4-19

Phone book key ....................... 2-9

POP3 account ................ 3-8, 3-25

POP3 password ............. 3-8, 3-25

POP3 port no. ................ 3-7, 3-24

POP3 server ...........2-8, 3-7, 3-23

POP3 timeout ................ 3-8, 3-24

Program dial .......................... 6-11

R

Receiving internet faxes ......... 6-18

Reply address .......................... 3-8

Resolution .............................. 4-13

Resolution key ..........................2-9

S

Scan key .................................2-10

Scan mode .............................4-10

Scan settings ..........................4-13

Scanned image size ...............4-12

Scanning to a server ................5-4

Send proceduresE-mail ..................................4-4

Sender name ..................3-6, 3-18

Sending internet faxes .............6-4

SMTP port no. ................3-7, 3-20

SMTP server .......... 2-8, 3-6, 3-19

SMTP timeout ................3-7, 3-20

Specifications .........................10-3

Speed dial ........ 3-39, 3-46, 3-47,............................ 3-52, 3-53, 4-17

Speed dial key ..........................2-9

Start key .................................2-10

Status key ..............................2-10

Stop key .................................2-10

Subnet mask ..................3-5, 3-13

Symbol list ..............................2-14

System requirements ...............2-8

T

Text insert .......................3-7, 3-21

Timer transmission .................6-14

Transmission results ................8-3

U

Unimessage Pro I-Net portal ................................2-8, 7-3

Utility key ................................2-10

Y

Yes key ...................................2-10


Index 11

SU-502 11-5


11 Index

11-6 SU-502
