Stillwater Area Public Schools - Minnesota... · 7/18/2013 · M f DHH & BVI S iManager of DHH & BVI Services July 18, 2013. Overview of Auditoryyg/Oral Program • Early Childhood

________________________________________________ School Board Goals 2012‐2013

Foster a culture of continuous improvement, Build positive relationships and connections, Develop team and leadership capacity, Engage and educate the public,

Align our plans, goals and processes

SCHOOL BOARD LEARNING SESSION A learning session of the School Board is scheduled for Thursday, July 18, 2013 5:30 PM

at Stillwater Public Library, 223 North Third Street, Stillwater, 55082

A G E N D A

5:30 – 5:45 Auditory / Oral Program Presentation (Jay Fehrman, NE Metro 916) The school board members will information on the program offered by 916. 5:45 – 6:15 Activities Update (Ricky Michel) The school board will be provided a review of the new Activities Handbook. 6:15 – 6:40 Pros and Cons of Levy Options (Corey Lunn / Mike Hoheisel) The school board will be provided information on the outcomes of the education bill. 6:40 – 6:45 School Board Working Group Updates As Needed (Board Members) The board members will share processes and communications from their working groups.

School Board Working Groups School Board Committees Curriculum Legislative AMSD MSHSL Executive Personnel and Negotiations Andersen Group NE Metro 916 Finance and Operations Policy Review EMID Partnership Plan League of Local Governments SEE MSBA TAB

Looking Ahead: (LS=Learning Session RM=Regular Meeting)

AUGUST SEPTEMBER August 8 Resolution Calling the Election / Polling Places Approval of Junior High and Senior High Student Handbooks (RM) District Memberships Future August 22 Approval of Elementary Student Handbooks (RM) Flipped Math Study Results (TBD) Media/Online Access Model and Plan (LS) – AUG

Updated: February 2013

School Board Member Liaison, Working Group and Goal Assignments February 2013

Board Member School Building Committee Assignment Working Group Kathy Buchholz

Afton-Lakeland Valley Crossing

Andersen CAC Alternate Executive* Policy

Amy Burback

Oak Park

Stonebridge Partnership Plan

TIES TAB Alternate

Curriculum Legislative

Finance and Operations

Natalie Fedie

Early Childhood Family Ctr. Stillwater High School

AMSD Legislative Cmte EMID Alternate

Legislative* Finance and Operations

Personnel and Negotiations Executive Alternate

Natasha Fleischman

ALC Rutherford

SEE TIES Alternate

Legislative

George Hoeppner

Lily Lake Stillwater Junior High

EMID TAB

MSHSL

Policy* Executive Curriculum

Tom Lehmann Andersen Oak-Land Junior High

AMSD Council of Local Govt

Andersen CAC

Finance and Operations* Personnel and Negotiations*

Executive

Mike Ptacek Lake Elmo Marine

Withrow

NE Metro 916 SEE

Curriculum* Policy

* Denotes Working Group Chair 2012-13 Board Goal Working Groups

Admin Working Group At learning sessions, continue sharing and discussing best practices focused on student success.

Curriculum Recognize and support innovative classroom and school initiatives.

Executive Follow established communication and decision-making channels. Follow board policies related to governance. Add strategic planning updates and discussion during board meetings.

Finance and Operations Provide the resources, within our financial constraints, to fulfill the completion of the 2012-13 action steps.

Policy Update Results Policies that define the academic program for student success.

Legislative Liaisons Increase presence at State Capitol and visits with legislators.

Liaison with Schools Continue attendance in school buildings and at school events. Become a stronger partner with school PTAs/PTOs. Explain, support and advocate for school district initiatives with community groups and

stakeholders in multiple sites. All Board Members Increase attendance at leadership conferences and seminars.

Improve visibility and transparency. Increase communication among board members from working group meetings.

NORTHEAST METRO 916Auditory/Oral Programy g

Presentation to Stillwater Area Board of Education

Jay FehrmanM f DHH & BVI S iManager of DHH & BVI Services

July 18, 2013July 18, 2013

Overview of Auditory/Oral Programy g• Early Childhood Program for children with hearing

losses from age 2 through Kindergarten• Collaboration with Early Hearing Detection

Intervention (EHDI) initiativeEff ti f l i t ti• Effectiveness of early intervention

• Paradigm shift to oral/Spoken English • Advances in technology- bilateral implants• Advances in technology- bilateral implants

Northeast Metro Intermediate School District 916 responds to the unique needs of students, educators and school districts with innovation, quality and trusted experience.

Mission

How Cochlear Implants Work:ow Coc ea p a ts Wo :


Mission

Other Amplification devicesp

• Hearing AidsHearing Aids

• Baha System

• FM System• FM System


Mission

Center-based Services Integration/Mainstream Pre-teaching Academic Curriculum (Kindergarten) Auditory Training/Receptive Languagey g p g g Phonemic Awareness Music/Singing Social Skills Grammatical Structures/Expressive Language Book Exploration Individualized Services i.e. OT,PT,SLP Parent/child Play Group


Mission

Individual Therapypy• Determined by District’s Individual Family Service

Plans (IFSP)( )• Available for Birth –Age 2• Parent Support Group provided as needed• Provided for Age 3-6 if determined

by Individual Education Plans (IEP)


Mission

Talking Time• Side by Side Parent/child class• 1.5 hour session/2x/Month (Oct – May)1.5 hour session/2x/Month (Oct May)• Children under the age of 3• Teach strategies for language-rich experiencesTeach strategies for language-rich experiences• Developmentally appropriate activities• Parent support group• Parent support group


Mission

Where Have we Been? 6 different physical locations in 12 years6 different physical locations in 12 years

(2002-03, 2003-04)Advent Lutheran Church 3000 H li A N

(2006-07,2007-08,2008-09) Parkview Center School 701 W t C t R d B 3000 Hamline Ave N

Roseville, MN 55113

(2004-05)

701 West County Road B Roseville, MN 55113

(2009-2012)( )St. Columba Church 1327 Lafond Ave Saint Paul, MN 55104

( )Willow Lane Elementary School3375 Willow Ave. White Bear Lake, MN 55110

(2005-06) New Brighton Community Center400 10th St NW


MissionNew Brighton, MN 55112

Location

N Still t J i Hi h S h l• Near Stillwater Junior High School• 1111 S. Holcombe Street, Stillwater, MN


Mission

New Facility• Allowed us to expand and enhance our

programs, reaching a greater segment of the communitycommunity.

• Provided opportunities for integrating services with partner organizations.p g

• Become a welcoming, highly-utilized center of learning for young children, families and the community.


Mission

PartnersPartners• Stillwater ECFE• Stillwater ECSE• Northeast Metro 916 -Auditory Oral Program• Courage Kenny Rehabilitation Institute


Mission

Impact of New Locationp• Separate classrooms with acoustical enhancements by

age and language levelage and language level• Separate therapy rooms• Increased parent support servicesp pp• Access to early childhood activities with ECFC• Established partnership with Stillwater School

C District 834 and Courage Kenny Rehabilitation Institute

• Increased enrollmentNortheast Metro Intermediate School District 916 responds to the unique needs of students,

educators and school districts with innovation, quality and trusted experience.

MissionIncreased enrollment

Enrollment Trends8

6

7

ents

3

4

5# Age 2

# Age 3

# Age 4ber

of S

tud

1

2

3# Age 5

Num

b

02007-2008 2008-2009 2009-2010 2010-2011 2011-2012 2012-2013

School Years


Mission

THANK YOU ANY QUESTIONS??THANK YOU…ANY QUESTIONS??

5701 Stillwater Boulevard, Stillwater, MN 55082 Ricky D. Michel, Director 651.351.8001 [email protected]

Jacki Delahunt, Technical Support 651.351.8030 [email protected] http://www.stillwater.k12.mn.us/schools/high‐school/stillwater‐area‐high‐school/athletics

Stillwater Area High School Athletics & Activities

ACTIVITIES OFFICE HANDBOOK‐REVIEW PURPOSE:

The Activities Handbook is designed as a way for students, parents, coaches and administrative staff to communicate policies and expectations in our high school co-curricular programs.

This handbook is designed to follow the school district’s vision on Bridge to Excellence and is meant to be transparent to the community. Updates will be shared annually at a July school board work session. HOW IT TIES INTO OUR BRIDGE TO EXCELLENCE:

By formalizing policies in areas such as attendance, grades, safety, exceptional athlete, communication, and coaching evaluations, families will be introduced to a document that meets our students’ needs, supports their emotional and physical well-being, encourages a more personalized pathway, and offers opportunities. WHAT THE COMMUNITY WILL SEE:

This approach offers ninth graders more opportunities to be part of clubs at the high school.

The “exceptional athlete” policy clearly states what an exceptional athlete is considered in our community.

Sport programs are designed as 9-12 models (as opposed to the current 10-12 approach). This will better fall in line with the other member schools in our conference.

A coaching evaluation system is put in place for the student/athlete, parents, coaches, and school administration.

Definition of student-initiated and independent-provider clubs, along with a list of all clubs offered to our students.

Social media expectations are addressed in a time when Facebook and Twitter are often used as vehicles to communicate by students, booster groups, and coaches.

The registration process used at Stillwater Area High School for clubs and athletic teams is explained.

Safety concerns with bullying and hazing are clearly stated and follow both Stillwater Area Schools and Minnesota State High School League policies.

A current list of clubs and athletic teams offered to our students. This list will be updated by August 1st of the incoming school year.

CONCLUSION:

We consider our clubs and athletic teams extensions to the classroom. Personal learning, high levels of engagement and opportunities take place on our fields, in the auditorium, and in the classroom. Our co-curricular programs address the academic, social, and emotional needs of each student. The only difference is our day does not end at 2:30 PM.

Student and Parent Activities Handbook – 2013‐2014 Stillwater Area High School – Activities Office

5701 Stillwater Boulevard, Stillwater, MN 55082 Ricky D. Michel, Director 651.351.8001 [email protected]

Jacki Delahunt, Technical Support ‐ Athletics 651.351.8030 [email protected] Tess Radecke, Technical Support – Clubs & Fine Arts 651.351.8206 [email protected]

http://www.stillwater.k12.mn.us/schools/high‐school/stillwater‐area‐high‐school/athletics

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Greetings and Welcome to Stillwater Area High School! Stillwater Area High School has a rich tradition of successful fine arts groups, athletic teams, and clubs, especially over the past four decades. Stillwater Area High School is committed to developing quality young people for life through its wide variety of co-curricular offerings. We pride ourselves on the fact that these programs stress passion, commitment, character, toughness and intelligence. Our teachers, coaches and advisors are outstanding leaders and role models. They take pride in offering opportunities to our students. Challenges, mentoring, growth and participation are attributes these adults hope to bring out in our students. At Stillwater Area High School, we believe that participation in activities plays an important role in academic, social, and emotional growth of students. There is no question that activities play a powerful role in shaping a positive school culture. The Stillwater Pony has a unique identity, one that is respected around the state of Minnesota and across the country. Our programs generate a tremendous pride among students, staff, parents, and community. A high quality activities program is essential to being a world-class high school. It gives our students opportunities to develop and grow. We have high expectations for student success, and we expect respectful interaction between all individuals involved in our programs. The purpose of this handbook is to inform students, parents and community members about our philosophy, expectations, policies, and the different programs that we offer. If there is ever a question or concern, please don’t hesitate to contact the high school’s activities office. My office telephone number is 651-351-8001 and the email address is [email protected]. As we embark on the 2013-2014 school year, we ask that fans, students and parents be humble in victory, gracious in defeat, and represent Stillwater in the best way possible. Sportsmanship, character, and class are attributes we want to be recognized by others around the SEC and state. Best wishes to our Stillwater Area High School performers and become involved in our high school community. GO PONIES!! Ricky Michel Activities Director Stillwater Area High School Class of 1981

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TABLE OF CONTENTS

Philosophy .................................................................................................................................................... 4

Junior High Sports Offered ........................................................................................................................... 6

High School Sports and Clubs Offered ......................................................................................................... 7

Sportsmanship .............................................................................................................................................. 8

Fan Deportment Policy ................................................................................................................................. 8

Student/Athlete Attendance Policy ............................................................................................................. 9

Student/Athlete Grade Expectations ........................................................................................................... 9

Social Media ................................................................................................................................................. 9

Hazing/Bullying ............................................................................................................................................. 9

Transportation to Events ……………………………………………………………………………………………………………………...10

Athletic Trainer ……………………………………………………………………………………………………………………………….......10

Communication Process ............................................................................................................................. 11

Registration Process ................................................................................................................................... 12

Fees for Sports and Clubs ........................................................................................................................... 13

Exceptional Athlete Policy .......................................................................................................................... 14

Independent Provider Club ................................................................................................................... 14‐15

Student Initiated Club ........................................................................................................................... 16‐17

Booster Organization ............................................................................................................................. 18‐19

Coaching Evaluation Outline ...................................................................................................................... 20

Coaching Evaluation Process ...................................................................................................................... 21

Coaches Evaluation Form ...................................................................................................................... 22‐23

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STATEMENT OF PHILOSOPHY The purpose of interscholastic activities and clubs at Stillwater Area Schools is to provide all students with an opportunity to participate in a well-developed, well-run program. It is believed that positive and educationally sound experiences are available to those students who choose to become active in athletics, fine arts, and school clubs. These co-curricular activities shall exist as an integral part of the total educational process, and as such should always be operated with the well-being of the student in mind, and governed by educationally sound decisions. The Stillwater Activities Department is a dynamic community asset. As the most visible and accessible representatives of SAHS, our activities generate tremendous pride among students, staff, parents and community. Pony Activities are innovative and grounded in fundamentals, featuring participants who are fierce and respectful competitors. We are committed to developing a winning legacy with integrity. The mission of Stillwater Area High School Activities is . . . “To passionately serve the Pony community with student-centered activities programming. We aim to support the strategic plans and initiatives of District 834, while maintaining a clear focus on establishing an identity and tradition of excellence at SAHS.” ACTIVITIES DEPARTMENT GOALS The mission of Stillwater Area Schools is to empower all learners with the knowledge, skills, and attitudes for success. Within that framework, the Stillwater Activities Department has an active commitment to meet the following goals: 1) To provide all student-athletes with positive experiences which promote the ideals of leadership, physical fitness,

competition, and the pursuit of excellence. 2) To protect the well being of student-athletes through policies and procedures concerned with safety, fitness, and injury

care. 3) To foster progress of student-athletes through the academic curriculum of the educational institution to which they

belong. 4) To empower all student-athletes with the knowledge, skills, and attitudes for success in academics, athletics, and life. 5) To produce first class, competitive teams. EXPECTATIONS Stillwater coaches are expected to continuously work to improve in the five domains identified in the evaluation process. Academics will be the primary concern of all student-athletes and coaches. All members of the athletic program are expected to demonstrate and promote good sportsmanship. Coaches are also expected to keep an open line of communication to the Activities Office, school administration and staff, student-athletes, and parents. Coaches will adhere to MSHSL, MSHSCA, SEC, District 834, and Stillwater Area High School rules, regulations, and timelines. At minimum, the following indicators are key leadership qualities that our coaches will possess: ethical, passionate, respectful, cooperative, trustworthy, knowledgeable, organized, honest, flexible, and caring. Stillwater coaches and advisors meet high standards, including;

Passion: recognizable enthusiasm and dedication.

Holistic Success: winning performances in accordance with a values-based approach to academic, psychological, social, and character development.

Commitment to Staff Development: a life-long learner invested in personal growth and continuous improvement in best practices, and a mentor who serves the progressive needs of assistants.

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K‐12 Approach: willing and committed to the development of the K-12 program; develops, participates in, and is a mentor for youth and community initiatives.

Comprehensive School‐Wide Support: recognizes the shared responsibility necessary to achieve school success, is a great teammate in decision-making that promotes balance between academics, athletics, arts, and activities.

JUNIOR HIGH ATHLETICS PHILOSOPHY The purpose of junior high athletics is to provide students an opportunity for participation in sports they are interested in and make more of a connection with their school community. Seventh and eighth grade sports should be based on all athletes getting an opportunity to play in contests, provided they have been attending practices on a regular basis. Participation is key at this level and attempts at equal playing time will be made by coaches. Ninth grade teams that run out of the junior highs are considered the first year of a high school program and may not play all athletes equally. We stress that all should get an opportunity to play in a contest, but playing time may not be equal. This is the first year in a high school program. It is about skill building and individual development in a team setting. Ninth grade is the first year in which participants may be cut from certain teams. This is likely to happen in volleyball and boys and girls basketball. We invite those who are released from a team to sit down and discuss things with their coaches. It is an opportunity for individuals to get feedback about skills.

HIGH SCHOOL ATHLETICS PHILOSOPHY Stillwater Area High believes that students should get involved in co-curricular activities as much as possible and promotes as many levels of competitive teams as possible. Varsity Program: This is the best team that our community and school supports. It is highly competitive in nature and we follow the MSHSL guidelines. Playing time is not equal. There may be times when athletes don’t get to compete in a contest. Junior Varsity: This team may consist of ninth graders, sophomores, juniors, and seniors. It is both developmental and participatory in nature. Playing time may not be equal, but athletes will get an opportunity to perform in contests. Seniors on JV teams will vary by sport and by coaching decisions. B‐Squad: This level is composed primarily of tenth graders. There may be a few exceptions but the team is mainly a developmental program. Playing time will not equal, but rather an attempt to have athletes participate in contests is given. There are “cut” sports at the high school level: Boys and girls basketball, hockey, and lacrosse are the sports who deal with cuts the most. Gymnastics, baseball, and softball have also had times when they have had to cut players. Please note that we respect the coaches’ decisions when choosing their teams. It is the right of everyone who tries out to receive feedback from the coaching staff about their tryout. High School athletic programs allow for ninth graders to play any of the four levels offered in a program (9, B, JV, and Varsity). Sophomores are allowed to compete at the B-squad, JV, and Varsity levels; juniors and seniors may compete at the JV and Varsity levels. Students who choose not to be involved in a more competitive athletic program also have a choice to become a participant in our high school intramural program. The sports offered are bowling, dodgeball and a one-day touch football tournament in the fall, basketball in the winter, and volleyball and golf in the spring.

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JUNIOR HIGH SCHOOL SPORTS

F A L LSport Grade Level Notes

Football 7, 8, 9 Volleyball 7, 8, 9 Ninth grade plays at SAHS Boys Soccer 8, 9 Girls Soccer 8, 9 Boys Cross Country 7, 8 Ninth grade plays at SAHS Girls Cross Country 7, 8 Ninth grade plays at SAHS Girls Swimming 7, 8 Ninth grade plays at SAHS Girls Tennis 7, 8 Ninth grade plays at SAHS

Note: 7th and 8th grade football will become a night program sponsored by the VAA beginning in 2014-15.

W I N T E R Sport Grade Level Notes

Boys Basketball 7, 8, 9 Ninth grade Practices at SAHS Girls Basketball 7, 8, 9 Ninth grade Practices at SAHS Wrestling 7, 8 Ninth grade Practices at SAHS Boys Hockey 9 Ninth graders may compete for HS hockey program Girls Hockey 9 Ninth graders may compete for HS hockey program

*Nordic Ski, Alpine Ski, Gymnastics, Boys Swimming & Diving are all 7‐12 programs

S P R I N G Sport Grade Level Notes

Baseball 8, 9 Ninth grade Practices at SAHS Softball 8, 9 Ninth grade Practices at SAHS Boys Track 7, 8 Ninth graders part of SAHS program Girls Track 7, 8 Ninth graders part of SAHS program Boys Tennis 7, 8 Ninth graders part of SAHS program Boys Lacrosse 9 Ninth graders may compete for SAHS Lacrosse Girls Lacrosse 9 Ninth graders may compete for SAHS Lacrosse *Softball numbers have been low for the past few years and we may want to combine 7th and 8th graders to make up a team at each school, if needed. We may also pull up 8th graders to play on the 9th grade team.

*Synchronized Swimming is a 7‐12 program.

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HIGH SCHOOL ATHLETICS & ACTIVITIES Athletic Teams Adapted Soccer Alpine Skiing Baseball Basketball Cross Country Running Danceline – Chevals Golf Gymnastics Football Hockey Lacrosse Nordic Skiing Softball Swimming & Diving Synchronized Swimming Tennis Track & Field Volleyball Wrestling MSHSL (Minnesota State High School League)

Non‐Athletic Teams Debate ‐ School Sponsored Speech ‐ School Sponsored One Act Play ‐ School Sponsored Robotics – 3M Competitive Club Teams Math League ‐ School Sponsored Science Bowl ‐ 3M Independent Providers Archery Equestrian Karate Bowling Figure Skating Trap Shooting G‐Team – Snowboarding. This team has been inactive for

the past couple of years, but there is new interest from one community member to have her son initiate the conversations with the G‐Team Staff.

Mountain Biking Team

Supplemental Fine Arts Activities Drama Con Amici Orchestra Belle Chanter/Select Women’s Choir Sophomore Chamber Choir Vagabonds Jazz Band I Jazz Band II Service Organizations Pep Band Prom Committee Super Fans General Clubs Art Danceline – Fall DECA Drama FFA French GSA – Gay –Straight Alliance Homecoming International Student Exchange Kabekonian – Yearbook National Honor Society Physics Pony Express –Newspaper Psychology Science Competition Team Spanish S.A.D.D. Stylus – Student Literary Arts Magazine Student Council Student Initiated Clubs Aeronautics Amnesty Anime Archery Green Team Philosophy Ping Pong

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SPORTSMANSHIP

Responsibilities of Sportsmanship: Expectations of Athletes 1) Follow the rules of the sport during the course of the game. 2) Accept the decision of the game officials without showing inappropriate emotion. 3) Unsportsmanlike gestures and language is unacceptable. 4) Public display of criticism in front of players and spectators is equally unacceptable. 5) Display at all times the qualities of sportsmanship. 6) Show respect for their opponents. 7) Respect the judgment of game officials. 8) Accept both victory and defeat with pride and compassion; be neither bitter or boastful.

Spectators are expected to: Cooperate with event staff and game officials. Respect the judgment of coaches and officials. Unsportsmanlike gestures and language will not be tolerated.

Parents/Guardians are expected to: Display the qualities of sportsmanship at all times. Show respect for both coaches and game officials. Show respect for the parents and fans of the other school.

Acts of Misconduct ‐ The following actions will not be tolerated: Throwing objects onto the playing surface or in the stands Behavior deemed dangerous or interfering with the rights of others to watch the game Possessing, consuming, or being under the influence of chemicals Use of obscene, profane, or abusive language The use of artificial noisemakers No entering the playing surface at any time!

FAN DEPORTMENT POLICY Stillwater Area Schools expects fans to demonstrate good sportsmanship during athletic events. It is expected that all spectators will treat athletic participants, coaches, officials, and representatives of competing schools with respect. In this regard, we follow the Suburban East Conference’s sports initiative. School administrators and event supervisors will monitor contests to ensure that negative behavior is not tolerated and that a positive atmosphere exists for participants, officials, and spectators. Should fans be observed acting inappropriately (berating athletes, coaches, officials or event staff), the following procedure will be followed:

First Offense: Supervisor/Administrator will informally speak to and explain the inappropriateness of the behavior. The Supervisor/Administrator may remove the fan from contest if violation is blatant.

Second Offense: The individual will be ejected from the contest and will be told further problems will result in suspension for the remainder of the school year.

Third Offense: Suspension from contests for the remainder of the year. Streaking: Will result in a ten day suspension from school and a suspension from all school events for the

remainder of the year. There may be possible criminal charges from local authorities as well. Streaking is defined as: Appearing at a school event either unclothed or with minimal clothing.

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STUDENT/ATHLETE ATTENDANCE POLICY It is considered a privilege to be a part of Stillwater Area High School athletics. We promote the student athlete by supporting them on the field and in the classroom. Student athletes are expected to attend their classes – every day! If a student is gone for a school day due to sickness or truancy, they will not be allowed to practice that day. Students who have medical appointments must have a signature from the doctor’s office verifying information. Students who come in late to school and miss the first and/or last hours of the day will not be allowed to practice or participate in games on that day. The goal of the attendance policy is to reinforce that we hold our student athletes to a high standard.

STUDENT/ATHLETE GRADE POLICY There is an expectation of students who are participating in sports to be passing all of their classes during their season. Students who are failing classes will not be allowed to participate in their sport. They will be allowed to participate when they have brought their grade up to a passing level. Coaches are expected to periodically check on their athlete’s academic progress. This will include bi-weekly checking of grades for their athletes or when contacted by teachers when concerns arise. We expect our student/athletes to attend class on a regular basis, turn in work regularly, and treat their teachers and classmates with respect. If an athlete is struggling academically, in a class or classes, arrangements will be made for the student after a meeting has taken place. This meeting will involve the student, coach and the student's guidance counselor.

BULLYING AND HAZING Bullying and Hazing will not tolerated by Stillwater Area Public Schools. Students and staff involved with Stillwater Area High School activities are prohibited from engaging in any type of bullying or hazing activity. Bullying and hazing includes any actions or situation created intentionally, that produces mental or physical discomfort, embarrassment, harassment, or ridicule. This includes any action that endangers the health or well-being of an individual and is personally degrading. If bullying and/or hazing has taken place we ask that you immediately notify the building principal, an assistant principal or the activities director. Administrators will then inform the athlete of the next steps in completing Stillwater Area Schools’ process dealing with bullying and hazing issues. We will follow school district policy as stated on the high school web page. Go to the Stillwater Area High School web page and type in the word “bullying” in the information bar in the upper right hand corner and click. This will navigate you to the information and form you will need.

SOCIAL MEDIA The use of social media by student/athletes is common in today’s world. We caution student/athletes when they put things “out there” on Facebook, Twitter and other social media venues. Know that the MSHSL Code of Conduct rules will apply if social media is negative in any way. Athletes must realize that students, parents, and community members who witness poor choices when it comes to the use of social media do not hesitate to bring this to the attention of coaches, principals and the Activities Office. Parents should also realize that students have at times created “dummy accounts” outside of their home pages.

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We strongly encourage students to be careful in what they place online. Remember, once something is out on Facebook or Twitter, it is public!

TRANSPORTATION TO EVENTS

The safety of your child is our primary goal when transporting students to events, and we are committed to providing safe transportation for all of our student/athletes and coaches. Athletic team members will use the mode of transportation provided by the school unless special pre-arrangements are made in writing and approved by the Activities Director or his designee. Buses will leave at pre-designated times as determined by the head coach and the Activities Office. All student/athletes are expected to conduct themselves as good examples of Stillwater Area Public Schools at all times - student/athletes are in the eyes of the public both on and off the field or court. Every athlete is strongly encouraged to return on the team bus. If the athlete must leave early or travel with their parent at the conclusion of a contest, it is the student's obligation to pick up, fill out and return a signed note from the parents. Player and parent will meet with the coach before alternate transportation has been approved. Examples of approved alternate transportation situations are conflicts with school concerts that occur during the holiday season and spring, family emergencies, and college visits.

ATHLETIC TRAINER

Stillwater Area high School has a certified trainer on staff to care for all athletic injuries sustained during School Sponsored interscholastic activities. The trainer, who is on duty at all home events, will provide prevention, emergency care, treatment, and rehabilitation of athletic injuries under the direction of Stillwater’s team physician or an individual’s physician. Things to remember:

All injuries are to be reported to the coach or the trainer immediately when they occur If an athlete sees a physician, it is his/her responsibility to get a note with a diagnosis of the injury along

with any restrictions or therapy and present it to the trainer Injured athletes are to report to the training room daily until instructed to do otherwise Equipment borrowed from the training room is to be returned as soon as possible No athletes will be in the training room unsupervised

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COMMUNICATION PROCESS Conflict/Resolution Process: In order to allow an expression of differences that occur in athletics, the following procedure has been developed for establishing a line of communication between school, parent-guardian, students, and coaches. This procedure follows an orderly process. We also believe this is a learning process for student-athletes in becoming an advocate for themselves.

No conflict will be addressed immediately following a game or practice. The game site, practice site, locker room is not an appropriate place to resolve conflict. Most conflicts are better resolved with an appropriate cooling down period.

If you seek to be heard, please call or arrange a meeting to take place the following workday. First Step: Player requests a meeting with the coach.

We ask the player choose an assistant coach they trust to be a second set of ears. The athlete and the coach will discuss the situation, agree on what the conflict is and develop a plan for

resolution. Second Step: Player, parent-guardian, head coach and an assistant meet together.

We ask that both head coach and player review what has taken place with communication up to this point (recap)

Player, head coach and parent-guardian will discuss the resolution plan and why it has not worked. Is there another solution that all parties can agree to?

Third Step: Player, Parent, Head Coach and Athletic (Activities) Director meet.

Participants will review how the disagreement got to this point Participants will discuss resolution plans and outcomes up to this point. Activities Director is there to mediate this discussion but will offer possible solutions as well Participants will then look at alternate resolution Activities Director will communicate with principal about situation

Fourth Step: Player, Parent, Activities Director, and Principal meet.

Parent, player, coach and Activities Director will review the situation up to this point in time Solutions given and tried will be shared The principal will act as mediator in this situation The principal will then propose a solution to the problem The Activities Director will inform the director of secondary education about the matter

The Superintendent and/or school board members will be informed by the high school principal only in unusually difficult situations where a perceived impasse exists. If people from the community approach either the Superintendent or a school board member about co-curricular issues that deal with basic conflict/resolution matters, they will refer them to the Activities Director.

Please note: When concerns are brought directly to the Superintendent or School Board Members, concerned parties will be referred to the conflict/resolution process noted above, along with the activities director.

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REGISTRATION PROCESS If a parent-guardian is signing up an athlete for a high School Sponsored sport, he/she will need to have the following forms completed prior to registration:

1. A Copy of a Current Sports Qualifying Physical Examination Clearance Form We keep physicals on file for three years. At that time we shred them and throw them away. Physicals are valid

three years from the date of the physical. Note: If you are signing a junior high student for a high school sport, parents-guardians must bring a copy of the

physical to the activities office at the high school. If the official document is not completed by a physician, the following statement must appear 2. A completed current MSHSL Eligibility Brochure ‐This must be done every school year. You may download a copy of both documents by the following procedure:

1. Go to high school website at: www.stillwater.k12.mn.us 2. Click on Athletics (found in the left hand column of the page) 3. Click on registration information under the Suburban East Conference label. 4. Download both forms.

3. Participation Fees for the Sport If the family is on the Free or Reduced Lunch Program we adjust the fee accordingly. When registering, please

bring a copy of the free or reduced approval form issued by the I.S.D. #834 Food Services Department.

REGISTER FOR FALL SPORTS: August 5th –August 9th 7:00 am – 3:30 pm/ August 11th 3:00– 6:00 pm REGISTER FOR WINTER SPORTS: Monday through Friday. October 21st – November 1st 7:00 am – 3:30 pm REGISTER FOR SPRING SPORTS: Monday through Friday. March 3rd –March 14th 7:00 am – 3:30 pm

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2013‐2014 FEES Athletics Fall Adapted Soccer ............................ $115 Girls tennis ................................... $165 Boys Soccer .................................. $180 Girls Soccer ................................... $180 Boys Cross Country ...................... $180 Girls Cross Country ....................... $180 Girls Swimming and Diving .......... $210 Volleyball ...................................... $210 Football ........................................ $210

Winter Girls Alpine Skiing ........................ $195 Boys Alpine Skiing ....................... $195 Girls Nordic Skiing ........................ $195 Boys Nordic Skiing ........................ $195 Boys Swimming and Diving .......... $210 Wrestling ...................................... $210 Gymnastics ................................... $210 Boys Basketball ............................ $240 Girls Basketball ............................. $240 Boys Hockey ................................. $285 Girls Hockey .................................. $285 Spring Boys Tennis .................................. $165 Boys Golf ...................................... $180 Girls Golf ....................................... $180 Synchronized Swimming .............. $180 Boys Track .................................... $195 Girls Track ..................................... $195 Boys Lacrosse ................................ $195 Girls Lacrosse ................................ $195 Baseball ........................................ $210 Softball ......................................... $210

Ninth Grade Volleyball ....................................... $180 Football ......................................... $180 Boys Soccer ................................... $150 Girls Soccer .................................... $150 Boys Basketball ............................. $180 Girls Basketball .............................. $180 Softball .......................................... $150 Baseball ......................................... $150 7th Grade ............................. $75/sport 8th Grade ......................... $110/sport SAHS Club/Activity Fees School Sponsored Club ................. $100 Fine Arts Activity ........................... $100 Independent Provider Fee .............. $50

Note: Financial Aid is available to those who can not afford the fees. Families who are on free and reduced lunch programs will have reduced fees. Youth Advantage is also an organization that helps families out when there is a need. We want all students who are interested in participating in co‐curricular programs to be able to have an opportunity. The Activities Office has never turned down a student who wants to become involved in clubs or sports based on financial need.

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EXCEPTIONAL ATHLETE POLICY

Many of our sports are for athletes in grades 9-12; some are for athletes in grades 7-12. For sports that consist of 9th-12th graders, athletes in grades may tryout for an opportunity to participate on a team within that program. Ninth graders may play 9th grade, B, JV, or varsity levels. Sophomores may play B, JV, or Varsity levels. Juniors and seniors may participate at either the JV or Varsity levels. If the athlete is a seventh or eighth grader, they must demonstrate highly-developed skills and may compete at the varsity level only. The only exception we have to this is that they may compete at a JV or B-squad level in order to field a team based on low numbers. Exceptional athlete candidates must contact the head coach of the program and the high school activities director if interested in competing at the varsity level. A meeting to discuss this possibility will be set up between parent, athlete, head coach, and activities director.

RULES AND PROCEDURES OF INDEPENDENT PROVIDER ACTIVITIES

This procedure exists to meet the demonstrated student interest in being a part of a school program in those areas in which we are unable to provide for due to staffing, facility, budget, or some other limitation. An Independent Provider is defined as an individual, group or organization that provides an opportunity for Stillwater Area High School students to participate in an extra curricular program. The providers are not required to be licensed educators. Independent Provider status to provide an authorized Stillwater Area High School extra curricular program is approved on an annual basis by a committee consisting of Athletic Director, Principal and a third member to be determined by the high school principal. The Committee has established the following procedures for implementation of this program:

The committee will meet regularly in September and January of each year to consider proposals submitted by Independent Providers.

Additional members may be invited to serve as expert consultants at these meetings where it is deemed necessary.

1. Organizations/individuals interested in applying for Independent Provider status should contact the Principal or Athletic Director at Stillwater Area High School to receive an application packet.

2. The Independent Provider must submit the completed items within the packet to the Activities Director by

September 15 or December 1. 3. Included in this packet is a copy of MSHSL Athletic Eligibility. The purpose of this form is to assure that

students and parents/guardians understand the responsibilities that must be assumed when participating in an extra curricular program conducted by an Independent Provider.

4. Approval as an Independent Provider for an extra curricular program will be granted on an annual basis.

Specific dates will be available from the Athletic Director. The Independent Provider status is in effect for one calendar year or one season as the committee determines appropriate.

5. Upon approval of the organization/individual as an Independent Provider, the provider will be given an

Awards Report Form. Within five days of the completion of the program, the Independent Provider will submit this form to the Athletic Department so that school awards may be prepared. Only pre-registered students are eligible to receive a letter award.

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APPLICATION FOR AN INDEPENDENT PROVIDER In order to receive consideration for implementation of Independent Provider Activities this application must be completed and submitted to the SAHS Activities Director by September 15 or December 1.

Independent Provider Activity Name

Advisor(s) Name:

Contact Information – Address

Contact Information – Phone Number

Purpose Statement: In no more than 500 words, please submit an outline for the need of this activity, its function and potential benefits to students who participate.

Program Schedule: Create a proposed program schedule of activities, including meeting times and dates for the entire school year.

Proof of Insurance: Provide to the school district proof of adequate liability insurance for the safety of the student participants naming Stillwater School District #834 as an additional insured party.

Criminal Background Checks: Provide to the school district written authorization for initiate criminal background checks on all employees who will be working with students at the independent provider’s expense.

Lettering Criteria: Outline the criteria explaining how participants may earn a letter award. a. Demonstrate how the criteria for public contests and/or performances will be met. b. Demonstrate how the time requirement of at least 150 hours will be met. c. Demonstrate how the criteria for the competition component will be met.

Approval for Independent Provider

The proposed offering is consistent with the district’s mission and with the communities’ values and standards.

The Independent Provider has provided proof of insurance.

The Independent Provider has provided proof of adequate worker’s compensation coverage.

The Independent Provider has provided written authorization for criminal background checks for all employees working with students at the expense of the Independent Provider.

The Independent Provider has provided a complete schedule of activities for the program.

The Independent Provider has provided documentation to show that the criteria of content will have been met by the end of the season.

This application is: Date of request _______________

Approved (All criteria has been met.) NOT Approved. ______________________________ _____________________________ Principal Activities Director

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STUDENT INITIATED CLUB RULES AND PROCEDURES Creation of Student Initiated Activities Student initiated activities are the least formal type of activity at SAHS. These activities are formed by students who share an interest in pursuing learning opportunities that are not currently available in the school offerings within the curriculum or as part of sponsored co-curricular programming. Advisor positions in these activities are typically unpaid. However, in rare situations, student initiated activities may be eligible to receive funding from sources other than the school district’s general fund during the first two years of existence to pay for the salaries of the advisor(s). Such a funding agreement must be approved by the SAHS Principal. Salaries of the advisors in such positions will be determined using the criteria in place within its co-curricular salary schedule. Prior to the start of a semester, an application may be made to the SAHS Activities Director to create a student initiated activity. The Activities Director will present all applications for groups seeking to become a Student Initiated Activity to the Principal. The Principal and Activities Director will determine if all pertinent criteria have been met and will decide to grant approval for the implementation of a new student initiated activity, or not.

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STUDENT INITIATED ACTIVITY APPLICATION

Proposed Activity Name

Advisor(s) Name: A staff member or qualified adult must agree to be the unpaid advisor of the activity and to provide supervision of the students while they are participating in meets and related activities.

Contact Information – Address

Contact Information – Phone Number

Students Interested in becoming a member of this activity (Name, Grade):

Name Grade Name Grade Name Grade

The program may not duplicate an existing high school co‐curricular program. All students participating in this activity will be current students of Stillwater Area High School in grades 9‐12. All students participating in this activity will be responsible for following school district policies and school rules concerning

student activities including, but not limited to, attendance, conduct, scholastic standing, and other eligibility requirements. If team competition is involved, the team will be allowed to use Stillwater Area High School’s nickname, school colors, and name

on their uniforms and associated materials.

Please provide the following information: Purpose Statement: In no more than 500 words, please submit an outline for the need of this activity, its function and potential benefits to students who participate.

Program Schedule: Create a proposed program schedule of activities, including meeting times and dates for the entire school year.

Approval for Student Initiated Activity by SAHS Principal and Activities Director:

Proposed offering is consistent with ISD 834’s mission and beliefs. The Student‐Initiated Activity has provided an adequate proposed schedule of activities for the program. Purpose of the activity will foster meaningful student learning for a minimum of 12 students. This application is: Date of request __________ _________ Approved (All criteria has been met.) _________ NOT Approved

______________________________ ______________________________ Signature of Principal Signature of Activities Director

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BOOSTER CLUBS

Guidelines This document was created to set guidelines for communication between booster clubs and our high school programs. It is meant to be used as a tool to better relationships, clarify procedures and rules, and set the stage for a successful season.

Definition A booster club is defined as an organization that is formed to help support the efforts of a sports team or organization. Support is shown in many ways, including volunteering time, raising money, and contributing funds to better enhance the team or organization’s performance. Another definition is a booster club provides enthusiastic support of a team or organization. This type of support is much like emotional or psychological parental support, but it is given in a collective manner. Booster Clubs play a key role in supporting Stillwater Activities in many ways, and we are very thankful for the positive contributions booster clubs provide our programs. Getting Started

1) Each Booster Club must have elected or appointed officers. (President, a Treasurer, and a Secretary) 2) Prior to the first practice of each season, each booster club President must inform the AD with the names and

contact information of each club officer. 3) Booster Club meetings will follow a set agenda each meeting-Welcome/Minutes from the past meeting/Treasurer

report/Old Business/New Business

Legal Compliance 1. Each club must remain in good standing with State and Federal Laws to be recognized as a “Booster Club” by the

school district. 2. To remain in good standing each Club must do the following:

a. Obtain a Federal Taxpayer Identification number, a State Employer’s ID number and if appropriate, a State Seller’s Permit Number (Sales Tax).

b. Clubs are generally non-profit organizations and will fund-raise within the State of Minnesota. To comply with applicable charitable laws, the Club will need to:

i. Become incorporated in the State of Minnesota (develop bylaws and articles of incorporation) as a non-profit corporation.

ii. Register with the state Attorney General’s office as a charitable organization. iii. Request recognition from the IRS as an exempt organization by filing Form 1023.

c. Clubs not set up as non-profits will need to demonstrate to the school district that they are complying with applicable laws pertaining to reporting of revenue and expenditures as a for-profit corporation, partnership or individual.

d. Provide the district (AD) with a copy of the appropriate annual tax reporting returns filed with the appropriate state and federal agencies.

Finances

1. The Treasurer report must contain all transactions that took place prior to the meeting. 2. Finances of each booster club must be open to 100% of all members. 3. At no time will a paid coach have check writing authority. 4. It is mandatory that two people will be involved in the authorization and signing of any check. 5. All purchases for equipment, paying coaching salaries, and services must go through the school district. 6. At least two members will tabulate all funds collected. 7. Stillwater Schools has the right to request tax statements, receipts, expenditures, and balances from all Booster

Clubs.

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Purchasing Booster clubs wishing to purchase athletic equipment and uniforms must go through the head coach and the athletic department for approval. Booster Clubs may not purchase equipment independently. When such equipment is purchased from donated funds, it becomes the property of the school district. Bus trips, equipment, coaching positions, and facility rentals are examples of purchases that can be made by booster clubs that go through the activity’s fundraising account. Food items of any kind can not go through a team’s fundraising account. The athletic department cannot give out the school district tax-exempt number. Booster clubs must not order materials directly or have materials shipped to an individual's home.

Actions Booster Clubs Are Encouraged to: Volunteer time and raise money Contribute funds to better enhance the team or organization’s performance Print promotional items like team schedule, programs, and yearbooks Financially support the program by providing additional funding for coaches, staff, and event workers Organize team events, such as team meals Listen and work closely with the head coach

Actions Booster Clubs Will Not Do: Openly discuss or perform a “performance review” of the head coach or coaching staff. Openly discuss playing time issues. Review the performance of a coach funded by the Booster Club. Ransom funding of a program in order to control the hiring or firing of a head coach or staff member. Offer a petition by booster club members to hire/fire a coach. Plan, organize, or attempt to implement an off-season training program without direction or consent from the head

coach.

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COACHES EVALUATION OUTLINE The following procedure will be used in evaluating a coach’s performance during an athletic season.

1. Activity Director observations:

a. 3 practice observations will be done during the season. b. 1 game observation will be done during the season.

2. Student Survey:

a. This will be completed at the end of the season at the team’s last meeting.

3. Officials survey:

a. This is compiled by the Minnesota State High School League. Our expectation is that our coaches are rated between 3 and 5 – every year.

Note: We consider a 3 an average score, but our goal is to have our coaches work towards 4s and 5s. The hope is that we don’t settle for average. Our goal will be to always improve andachieve scores above average.

4. Effectiveness in sharing pre‐season information with players and parents:

a. Schedules-both game and practice b. Communication with parents and players.

5. Attendance at Pre‐season coaches meeting

a. Assistant coaches are properly registered with the MSHSL b. Bullying policy is reviewed c. Player Survey questions are reviewed d. Transportation request has been turned in e. Lettering policy on file with Activities Office f. Fundraising opportunities given to Activities Office g. Goals for season established

6. Post Season meeting with Activities Director

a. Review of the season i. Goals achieved

ii. Overall experience of staff iii. Overall experience of players iv. Celebrate successes v. Review problems that came up

b. Discuss needs for next season

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HEAD COACH EVALUATION PROCESS

As a part of District 834’s commitment to effective performance and continuous improvement, the Activities Department conducts evaluations of each head coach annually. This is not an optional evaluation – all head coaches must complete the process. Guiding questions are:

1) “How will we know if you had an effective year?” (data and measures) 2) “What will you do in response to this data in an effort to continuously improve?” 3) “What will be your strategies and goals?”

The evaluation will be done in six parts in addition to the AD summary recommendation: Pre‐Season Meeting with Activities Director:

Pre-Season Meeting Worksheet – schedules, transportation, equipment, payroll, captains, etc. In-Season SMART Goal(s) – defined goals, strategies, and measures.

AD In‐Season Walk‐Through/ Practice (2‐3) and Game (1‐2) Evaluations Guiding Document/Checklist

skills developed concepts/objectives taught conditions/materials instructional strategies used challenges/questions traits observed

End of Season Performance Evaluation Summary Document (rubric based):

Coach Self-Evaluation AD Evaluation Composite Review & Score – Head Coaches may be asked to make progress on a unified, detailed self-

improvement plan featuring 2-3 goals, developed collaboratively with the Activities Director. Off-Season and/or incremental targets will be identified, and measures established.

Goal Reflection and Review

MSHSL Officials Ratings Student Feedback Forms End of Season AD Summary Recommendation

This head coach evaluation process will help both the Activities Director and the head coach identify goals and clarify priorities for each program that will help to ensure quality experiences for the participants. The goal is to seek continuous improvement in all areas. Assistant Coach Evaluations Head Coaches are expected to evaluate each assistant coach on an annual basis. It is recommended that coaches utilize the SAHS Athletic Department rubric, to be personalized at the discretion of the Head Coach. Completed evaluation forms should be reviewed with each assistant coach, and may be requested to be turned in to the Activities Director.

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STILLWATER AREA HIGH SCHOOL ATHLETIC/ACTIVITIES

HEAD COACH EVALUATION FORM

Name of Coach___________________________________ Sport_________________________________

Coaching Assignment______________________________ School Year____________________________

# Years This Assignment: __________ Coaching Certificate Yes No

1. PROGRAM DEVELOPMENT Effective NI

A. Adherence to Activities Department/District Rules and Regulations (board policy, handbook) ______ ______ B. Cooperation/collaboration with coaches of other activities, administration, and Activities Office ______ ______ (summer schedule, school year schedule, field and facility use) C. Coordination of Entire 7‐12 program (camps/clinics, VAA, Boosters, if applicable) ______ ______ D. Identifies Program Goals and Future Needs – Proactive and Comprehensive planning/ communication ______ ______ E. Implements Effective Off‐Season Training (multi‐sport, school‐year w/coordinator, summer camp/clinic) ______ ______

2. STUDENT‐ATHLETE DEVELOPMENT Effective NI

A. Academic Performance ‐ demonstrates value, concern, and monitors student‐athlete and team progress ______ ______ B. Considers Health and Safety (promotes proactive approach) ______ ______ C. Ability to Develop Individual and Team to Fullest Potential ______ ______ D. Sportsmanship – coaches/athletes demonstrate high level of respect for opponents, officials, facilities ______ ______

3. COACHING SKILLS Effective NI

A. Teaching/Coaching Principles – utilizes sound and best‐practice teaching/coaching techniques ______ ______ B. Motivation – instills spirit/sustains motivation for all,, develops an intrinsically‐motivated environment ______ ______ C. Practice Development – well‐organized, challenging, using team‐specific diverse techniques ______ ______ D. Game Strategies – ability to develop game plans and adjust accordingly in game situations ______ ______ E. Role Model – presents self as positive model in conduct and language with participants/community ______ ______

4. COMMUNICATION SKILLS/PUBLIC RELATIONS Effective NI

A. Communication with Student‐Athletes (respect, roster decisions, role definition, discipline, diverse mediums) ______ ______ B. Communication with Activities Office (proactive, high‐quality, timely with concerns, celebrations, deadlines) ______ ______ C. Parent Relationships – communicates effectively with parents and Booster Clubs (meetings, web,phone/email) ______ ______ D. Community and Campus Involvement (involved on campus in other roles, in community, state/national) ______ ______ E. Media Relationship – promotes team and individuals (local, metro, state), quality and timely approach ______ ______

5. ADMINISTRATIVE/ORGANIZATIONAL SKILLS Effective NI

A. MSHSL, Section, SEC Regulations and Timelines – independently knows/complies with expectations ______ ______ B. Activities Office Expectations (Quality, Timelines) ‐ independently knows/complies with expectations ______ ______ C. Equipment and Facilities – invests quality time/effort into inventory/maintenance ______ ______ D. Budget – understands process, implements vision and planning (AD, PSO, Boosters, Capital Outlay) ______ ______

6. RELATED RESPONSIBILITIES Effective NI

A. Rapport with assistants before, during and after coaching season – engages, develops, evaluate ______ ______ B. Accepts coaching and constructive criticism and/or recognition with maturity ______ ______ C. Parent packet, student handbook ‐ written rules of coach’s expectation for student participation ______ ______ D. Shows good judgment in coaching responsibilities and decisions ______ ______ E. Appropriate/professional dress at practice and games ______ ______ F. Personal Development – Associations, Clinics, Certifications, Studies ______ ______

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STILLWATER AREA HIGH SCHOOL ATHLETIC/ACTIVITIES HEAD COACH EVALUATION FORM

Page Two

The annual end‐of‐season meeting between head coach and the Activities Director will focus on the following topics: Brief Summary of Season What went well during the season? What did not go well during the season? Assistants/Staffing – Evaluation/Re‐Hire Parents/Boosters – Positives, Concerns, Rep Development/Goals – Met this Year? Why or Why Not? Personal/Program – Three Targets prior to next season. Equipment Needs/Goals/Funding. Schedule – Non Conference Other RECOMMENDATION (Check One): RECOMMEND FOR RENEWAL – successful evaluation NEEDS IMPROVEMENT – recommended for renewal, provided satisfactory progress is made on coaches

improvement plan UNSATISFACTORY – recommended for non‐renewal

Coach Signature: _________________________________ Athletic Director Signature: _________________________ Date of conference with Coach:_______________________

School Board Goals 2012-2013 Foster a culture of continuous improvement, Build positive relationships and connections,

Develop team and leadership capacity, Engage and educate the public, Align our plans, goals and processes

Independent School District No. 834 – Stillwater Area Public Schools Stillwater City Hall, 216 North Fourth Street, Stillwater

Board Business Meeting Agenda – July 18, 2013 – 7:00 p.m.

R E V I S E D I. Call to Order

II. Roll Call

III. Pledge of Allegiance

IV. District Mission

V. Approval of the Agenda

VI. Introductory Items A. Superintendent Report 1. Recognition of Legislators – Representative Bob Dettmer 2. State Champion Track & Field Team 3. Introduction of Mr. Don Johnson, Interim High School Principal; Ms. Kristen Hoheisel , Director of Finance; Marine/Withrow Interim Principal, Melissa Sonnek

VII. Open Forum

VIII. Consent Items A. Minutes of June 27, 2013 Board Meeting B. Accept Gifts and Donation June 2013 C. Bills Payable June 19 through July 10 , 2013 D. Human Resources Personnel Report E. Revised Integration Revenue Budget F. ECSE Academic Calendar

IX. Reports A. End of Year Activities Update – Mr. Michel B. Levy Options Update and Discussion – Dr. Lunn

X. Action Items A. Discipline Policy SR 1.20 – Mr. Gillach B. Alternative Facility Projects 2014-2015 – Mr. Bloom C. Letter of Consultation – Alternative Facility Projects 2014-2015 – Mr. Bloom D. Health and Safety Policy SR 1.15 – Mr. Bloom E. Health and Safety Budget – Mr. Bloom F. Resolution to Approve NE Metro 916 Health and Safety Budget – Mr. Bloom

XI. School Board Updates A. Chairperson Report 1. Board Learning Session Update 2. Distribution of Board Self Evaluation B. Board Member Reports 1. Working Group Updates

XII. Adjourn A. Adjourn to Closed Meeting for Evaluation§ Minnesota Statute 13D.05 Subd. 3. What meetings may be closed, (a) A

public body may close a meeting to evaluate the performance of an individual who is subject to its authority.

SCHOOL BOARD ORGANIZATIONAL MEETING STILLWATER CITY HALL

216 NORTH FOURTH STREET, STILLWATER, MN 55082

JUNE 13, 2013 – 7:00 PM

AGENDA

THE MISSION OF STILLWATER AREA PUBLIC SCHOOLS, IN PARTNERSHIP

WITH STUDENTS, FAMILY AND COMMUNITY, IS TO DEVELOP CURIOUS

INDIVIDUALS WHO ARE ACTIVE AND ENGAGED LEADERS IN AN

EVER-CHANGING WORLD BY CHALLENGING ALL STUDENTS AS THEY

TRAVEL ALONG THEIR PERSONALIZED LEARNING PATHWAYS.

Agenda Items I through V Date Prepared: June 21, 2013

ISD 834 Board Meeting Meeting Date: July 18, 2013 I. Call to Order II. Roll Call Board Members Kathy Buchholz, Board Chair Corey Lunn, Superintendent Tom Lehmann, Vice Chair George Hoeppner, Clerk Natalie Fedie, Treasurer Amy Burback, Director Natasha Fleischman, Director Mike Ptacek, Director III. Pledge of Allegiance IV. District Mission The mission of Stillwater Area Public Schools, in partnership with students, family and community, is to develop curious individuals who are active and engaged leaders in an ever-changing world by challenging all students as they travel along their personalized learning pathways.

V. Approval of the Agenda Motion by: _____________________Seconded by: _____________________Vote: _______________

Agenda Item VI. A. B. Date Prepared: June 20, 2013

ISD 834 Board Meeting Agenda Item: Introductory Items Meeting Date: July 18, 2013 Student Report and Superintendent Report

__________________________________________

Background: Each meeting the Student Board Members and the Superintendent will provide updates on items of interest in the announcement category. Many times these topics develop between the time the agenda is prepared/distributed and the meeting date. Topics generally include announcement of attendance at district events, communications items, FYI items and correspondence items worth noting. What is included in this item will vary each month depending on the nature of the topics, the school year schedule and time of activities.

__________________________________________

Recommendation: Board action is not required.

Agenda Item VIII. A. B. C. D. E. F.

Date Prepared: June 20, 2013 ISD 834 Board Meeting

Agenda Item: Consent Agenda Meeting Date: July 18, 2013 Contact Person: Varies by item

__________________________________________ Background: A. School Board Meeting Minutes June 27, 2013 Contact Person: George Hoeppner, Clerk or Barbara Proulx, Secretary A copy of the minutes from the meeting is included for your review. B. C. Bills Payable June 19 through July 10, 2013, Gifts and Donations June 2013 Contact Person: Lynne Ritzer, Supervisor of Finance A copy of the check register, and gifts and donations is on file with the treasurer and the secretary. D. Human Resources Personnel Report Contact Person: Cathy Moen, Director of Administrative Services A summary of personnel transactions for the month is enclosed, including retirements, resignations, releases, hires, additional assignments, leaves of absences, assignment changes and co-curricular hires.

E. Revised Integration Revenue Budget Contact Person: Eric Anderson, Coordinator of Equity and Integration A copy of the revised Integration Revenue Budget is included for your review. F. ECSE Academic Calendar Contact Person: Paul Lee, Director of Student Support Services A copy of the ECSE Academic Calendar is included for your review.

Board Approval of the Consent Agenda is needed.

__________________________________________ Recommendation: A motion and a second to approve the Consent Agenda will be requested. Motion by: _____________________Seconded by: _____________________Vote: _______________

Independent School District No. 834 - Stillwater Area Public Schools

School Board Business Meeting Minutes June 27, 2013

I. Call to Order The meeting was called to order at 7:00 p.m. II. Roll Call Board Members Present: Kathy Buchholz, Board Chair; Tom Lehmann, Vice Chair; George Hoeppner, Clerk; Amy Burback, Director; Mike Ptacek, Director; Superintendent Dr. Corey Lunn Absent: Natalie Fedie, Treasurer; Natasha Fleischman, Director III. Pledge of Allegiance Board member Amy Burback led the Pledge of Allegiance. IV. Board member Tom Lehmann read the district mission statement. V. Approval of the Agenda Motion by; Mike Ptacek Second by Amy Burback; Vote: 5 Ayes, 0 Nays; Motion Carried. VI. Introductory Items A. Student Report

The students are on summer break Superintendent Report

Recognition of Legislators – Superintendent Lunn and Chair Buchholz recognized Senator Susan Kent, Representative Kathy Lohmer and Senator Karin Housley for their service to our communities and their hard work during the 2013 legislative session.

Excellence in Financial Reporting Award - The board recognized Dr. Queener and the Finance Department for receiving the Excellence in Financial Reporting Award for the ninth consecutive year in a row.

Dr. Queener was recognized for his nearly 10 years of service to the district. VII. Open Forum There were no speakers VIII. Consent Items A. Minutes of June 13, 2013 Board Meeting B. Accept Gifts and Donations June 2013 C. Bills Payable June 5-18, 2013 D. Treasurer’s Report June 2013 E. Human Resources Personnel Report F. Certify the District Census Motion by, Tom Lehmann; Second by, George Hoeppner; Vote: 5 Ayes, 0 Nays, Motion Carried.

IX. Reports A. Alternative Facility Projects 2014-2015 Mr. Bloom, Director of Operations, presented details regarding the alternative facility projects for the 2014-2015 school year. Every year the school district must submit to the state a list of facility maintenance projects it plans to complete for the coming year. These projects are part of a 10-year plan to maintain school buildings. Projects include things such as painting, repairing roofs and flooring, and replacing fixtures in buildings. The board is expected to approve the project list at the July 18 meeting. B. Health and Safety Policy First Reading Mr. Bloom, Director of Operations, presented an update on the health and safety policy. No revisions have been made to the document. Like the alternative facilities projects, state law provides a revenue source for the district to complete health and safety improvement projects in schools. These projects include things such as

removing physical hazards, improving playground safety, removing hazardous waste, and conducting indoor air quality testing. The board is expected to approve the policy at the July 18 meeting. C. Health and Safety Budget Mr. Bloom presented the updated health and safety budget. The board is expected to approve the budget at the July 18 meeting. D. Discipline Policy First Reading Mr. Gillach, Assistant Principal at Oak-Land Junior High, provided a review of the changes recommended to the Discipline Policy. The district’s discipline policy must be reviewed each year and approved by the school board. A committee worked to recommend minor changes to the policy to provide clarity and consistency. The board reviewed the policy changes, and will vote to approve the policy during the July 18 meeting. The Bullying Policy was reviewed at the Learning Session. No changes were recommended at this time. E. Vision 2014 Wrap-Up As the district’s Vision 2014 three-year strategic plan expires, Dr. Queener, Assistant Superintendent of Business & Administrative Services, provided the board with a report on the work accomplished since 2010-2011. Vision 2014 was designed to ensure a rigorous and relevant education focused on positive relationships and life-long learning in a global society. As a result of the plan, students today have more access to 24/7 learning, personalized instruction, 21st century skills, relevant, hands on learning experiences, and positive relationships. The district has also established more community partners and become increasingly innovative and efficient. Vision 2014 paved the way for our new plan, Bridge to Excellence, which will expand on this work while providing more accountability, transparency and direction. X. Action Items A. 2013-2014 Preliminary Budget Dr. Queener presented the 2013-2014 Preliminary Budget.

Projected Fund Balance 06/30/13

2013-2014 Revenue Budget

2013-2014 Expenditure Budget

Projected Fund Balance 06/30/14

Operating Funds General Fund 14,474,254 85,387,046 90,944,990 8,916,310 Food Service Fund 332,860 3,781,402 3,840,778 273,484 Community Service Fund 340,497 4,125,417 4,198,111 267,803 Sub-Total Operating Funds 15,147,611 93,293,865 98,983,879 9,457,597 Non-Operating Funds Building Construction Fund 2,032,688 2,216,866 4,237,043 12,511 Debt Service Fund 14,551,109 9,737,104 9,727,663 14,560,550 Trust Fund 213,202 0 0 213,202 Sub-Total Non-Operating Funds 16,796,999 11,953,970 13,964,706 14,786,263 Total All Funds 31,944,610 105,247,835 112,948,585 24,243,860

Motion by, Amy Burback; Second by, Tom Lehmann; Vote: 5 Ayes, 0 Nays, Motion Carried. XI. School Board Updates A. Chairperson Report. B. Board Member Reports

– George Hoeppner provided an update on EMID at the Learning Session

XII. Adjournment The meeting adjourned to closed session at 7:43 p.m. Closed session began at 7:55 p.m.Motion by Mike Ptacek; Second by George Hoeppner; Vote: 5 Ayes, 0 Nays; Motion Carried. The closed session adjourned to open meeting at 8:58 p.m. Motion by George Hoeppner; Second by Tom Lehmann; Vote: 5 Ayes, 0 Nays; Motion Carried. The meeting adjourned at 8:59 p.m. Motion by Amy Burback; Second by George Hoeppner; Vote: 5 Ayes, 0 Nays; Motion Carried. Respectfully submitted, George Hoeppner, School Board Clerk

PERSONNEL CHANGES: BOARD MEETING 07/18/2013 (New Hires, Resignations, Retirements, Terminations, Leave Requests) Page 1

RETIREMENT/RESIGNATION/RELEASE NAME

STATUS ASSIGNMENT GROUP EFFECTIVE DATE

Anderson, Mary Resignation Executive Director of Elementary Curriculum, Innovation & Leadership

Central Services Building

District Director July 12, 2013

Butkiewicz, Anita Resignation Cafeteria Employee, 3.50 hours/day OH Anderson Elementary

Cafeteria June 26, 2013

Derby, Sara Resignation Student Support Services Elementary & Early Childhood Programs Administrator


District Director July 19, 2013

Gunderson, Merry Resignation Extended School Year Paraprofessional Stillwater Junior High

SCPA July 8, 2013 – August 1, 2013

Hansen, Sharon Retirement (10 years)

Paraprofessional, 6.0 hours/day Lily Lake Elementary

SCPA June 7, 2013

Schotl, Barbara Resignation C/E Assistant, 10-20 hours/week Stonebridge Elementary

C/E Leads & Assistants

June 7, 2013

HIRES

NAME

ASSIGNMENT ANNUALIZEDSALARY/ HOURLY

GROUP

REASON EFFECTIVE DATE

Borchardt, Anna

1.0 FTE Elementary Education Teacher Rutherford Elementary

$42,870 SCEA 2013-2014 staffing August 21, 2013

Cox, Traci .6 FTE English Teacher Stillwater Junior High


Graupner, Judith .2 FTE Elementary Education Teacher Lake Elmo Elementary

$79,477 SCEA 2013-2014 staffing (rehire)

August 26, 2013

Helm, Heidi Extended School Year Teacher Oak Park Elementary

$30.15/hour SCEA Student Need July 8, 2013 – August 1, 2013

Jackson, Craig Targeted Services Teacher Stonebridge Elementary


Kostyk, Patti 1.0 Kindergarten Teacher Lily Lake Elementary


Nutting, Kari Extended School Year Teacher Oak Park Elementary


Petty, Douglas 1.0 FTE Science Teacher Stillwater Area High School


Piggott, Colleen Extended School Year Teacher Oak Park Elementary


Rantanen, Peggy .2 FTE Special Education Teacher Lake Elmo Elementary


August 26, 2013

Samarzia, Linda Credit Recovery Teacher Stillwater Area High School


Schumacher, Melody

1.0 FTE Elementary Education Teacher Rutherford Elementary


Stang, Daniel Paraprofessional, 4.25 hours/day Withrow Elementary

$12.88/hour SCPA 2013-2014 staffing September 3, 2013

Strohkirch, Chelsey 1.0 FTE Elementary Education Teacher Rutherford Elementary


Teich, Holly

1.0 FTE Elementary Education Teacher Oak Park Elementary



Verstegen, Paula .8 FTE Read with Me Teacher Lake Elmo Elementary


August 26, 2013

Welle, Sue Extended School Year Teacher Lake Elmo Elementary


LEAVES OF ABSENCE

NAME STATUS Recommend Approve

or Deny

ASSIGNMENT GROUP

EFFECTIVE DATE

Lansfeldt, Malinda Approve Principal Andersen Elementary

Principal July 15, 2013 – June 30, 2014

Williams, Donovan Approve 1.0 FTE Spanish Teacher Stillwater Area High School

SCEA August 21, 2013 – June 9, 2014

ASSIGNMENT CHANGES

NAME FROM TO GROUP REASON EFFECTIVE DATE

Anderson, Eric 1.0 Diversity Coordinator Lake Elmo Elementary

(192 days)

1.0 FTE Diversity Coordinator Lake Elmo Elementary

(207 days)

SCEA 2013-2014 staffing

August 26, 2013 – August 9, 2014

Balow, Christopher 1.0 FTE Assessment Coordinator Central Services Building

(192 days)

1.0 FTE Assessment Coordinator Central Services Building

(207 days)


August 26, 2013 – August 31, 2014

Carter, Kirsten .8 FTE Spanish Teacher Stillwater Area High School

.6 FTE Spanish Teacher Stillwater Area High School


August 26, 2013 – June 9, 2014

Collins, Jacqueline 1.0 FTE Science Teacher Oak-Land Junior High

1.2 FTE Science Teacher Oak-Land Junior High


August 26, 2013 – June 9, 2014

Coltvet, Maren .4 FTE Elementary Education Teacher Rutherford Elementary

.2 FTE Elementary Education Teacher Rutherford Elementary


August 26, 2013

Folden, Sheila .85 FTE Physical Education Teacher Andersen and Stonebridge Elementary

1.0 FTE Physical Education Teacher Rutherford Elementary


August 26, 2013

Kramer, Julie .6 FTE Elementary Education Teacher Rutherford Elementary

.8 FTE Elementary Education Teacher Rutherford Elementary


August 26, 2013 – June 9, 2014

Laager, Ryan Principal on Special Assignment- Curriculum & Instruction Central Services Building

Executive Director of Curriculum and Secondary Education


District Director

Replacement July 15, 2013 – June 30, 2014

Lansfeldt, Malinda Principal – Elementary Andersen Elementary

Executive Director of Learning Services and Elementary Education Central Services Building

District Director

Replacement July 15, 2013 – June 30, 2014

McClurg, Amy .8 FTE Special Education Teacher Oak-Land Junior High

1.0 FTE Special Education and English Teacher

Oak-Land Junior High


August 26, 2013

Schmeltzer, Rachel .8 FTE Vocal Music Teacher Oak-Land and Stillwater Junior High

1.0 FTE Vocal Music Teacher Oak-Land Junior High


August 26, 2013

Schueler, Andrea .6 FTE Spanish Teacher Stillwater Area High School

.8 FTE Spanish Teacher Stillwater Area High School


August 26, 2013 – June 9, 2014

Straka, Benjamin 1.0 FTE Science Teacher Oak-Land Junior High

1.2 FTE Science Teacher Oak-Land Junior High


August 26, 2013 – June 9, 2014


ADDITIONAL ASSIGNMENTS

NAME

ADDITIONAL ASSIGNMENT GROUP REASON EFFECTIVE DATE

Hoyem, Peter Credit Recovery Teacher Stillwater Area High School

SCEA Student Need July 8, 2013 – August 1, 2013

McGibbon, Jodie Extended School Year Paraprofessional Lake Elmo Elementary

SCPA Student Need July 8, 2013 – August 1, 2013

CO-CURRICULAR HIRES

NAME ASSIGNMENT SALARY REASON EFFECTIVE DATE

Bartosiewski, Ryan Assistant Football Coach Stillwater Area High School

$2,888 Replacement Fall 2013

Yaeger, Adam Assistant Football Coach Stillwater Area High School

$5,016 Replacement Fall 2013

CO-CURRICULAR RETIREMENT/RESIGNATION/RELEASE

NAME

STATUS ASSIGNMENT EFFECTIVE DATE

Schwarz, Nathan Resignation Assistant Boys Basketball Coach Stillwater Area High School

June 20, 2013

Schwarz, Nathan Resignation Assistant Football Coach Stillwater Junior High

June 20, 2013

Agenda Item VIII E. Date Prepared: July 12, 2013

ISD 834 Board Meeting Agenda Item: Consent Agenda Meeting Date: July 18, 2013 Contact Person: Eric Anderson, Coordinator of Equity and Integration Background: The Integration Revenue Budget has been revised due to legislative changes. Recommendation: Board amendment and approval of the revised budget is requested. Motion by: _____________________Seconded by: _____________________Vote: _______________

Agenda Item VIII F. Date Prepared: July 12, 2013

ISD 834 Board Meeting Agenda Item: Consent Agenda Meeting Date: July 18, 2013 Contact Person: Paul Lee, Director of Student Support Services Background: The school calendar for 2013-2014 has been prepared and carefully reviewed for the Early Childhood Special Education. Recommendation: Board approval is requested. Motion by: _____________________Seconded by: _____________________Vote: _______________

21-22 New Teacher Workshop Days

26 ½ Building Workshop Day and ½ Teacher Workshop Day

27 Teacher Workshop Day

28 ½ District Professional Development Day and ½ Teacher Workshop Day

29 Teacher Workshop Day

12-29 Building Open House Events

AUGUST 2013 S M T W Th F S

1 2 3

4 5 6 7 8 9 10

11 12 13 14 15 16 17

18 19 20 21 22 23 24

25 26 27 28 29 30 31

Color Key

School Day

Holiday or No School Day

Professional Development Day (No School)

Teacher Planning, Grading, Reporting Day (No School)

Parent/Guardian Teacher Conferences (No School)

New Teacher Meetings

2 Labor Day Holiday (No School) 3 First Day of School

11 New Teacher Mtg. 4-5:30 p.m.

SEPTEMBER 2013 S M T W Th F S

1 2 3 4 5 6 7

8 9 10 11 12 13 14

15 16 17 18 19 20 21

22 23 24 25 26 27 28

29 30

FEBRUARY 2014 S M T W Th F S

1

2 3 4 5 6 7 8

9 10 11 12 13 14 15

16 17 18 19 20 21 22

23 24 25 26 27 28

17 18-21

Professional Development Day (No School) Presidents Day February Break (No School)


11

Conference Planning and Parent/Guardian Teacher Conferences (No School)

21-22

Parent/Guardian Teacher Evening Conferences

14-18

Fall Break & Education Minnesota (No School)

OCTOBER 2013 S M T W Th F S

1 2 3 4 5

6 7 8 9 10 1 1 12

13 14 15 16 17 18 19

20 21 22 23 24 25 26

27 28 29 30 31

MARCH 2014 S M T W Th F S

1

2 3 4 5 6 7 8

9 10 11 12 13 14 15

16 17 18 19 20 21 22

23 24 25 26 27 28 29

30 31

17-21 Spring Break

24

Conference Planning Day (No School)


7 End of Quarter 1 (45 days)

8

Professional Development Day (No School)

25-29

Thanksgiving Holiday and Conference Comp Day (No School)

December 23 through January 3 Winter Break (No School)

NOVEMBER 2013 S M T W Th F S

1 2

3 4 5 6 7 8 9

10 11 12 13 14 15 16

17 18 19 20 21 22 23

24 25 26 27 28 29 30

DECEMBER 2013 S M T W Th F S

1 2 3 4 5 6 7

8 9 10 11 12 13 14

15 16 17 18 19 20 21

22 23 24 25 26 27 28

29 30 31

APRIL 2014 S M T W Th F S

1 2 3 4 5

6 7 8 9 10 11 12

13 14 15 16 17 18 19

20 21 22 23 24 25 26

27 28 29 30

MAY 2014 S M T W Th F S

1 2 3

4 5 6 7 8 9 10

11 12 13 14 15 16 17

18 19 20 21 22 23 24

25 26 27 28 29 30 31

3

End of Quarter 3 (46 days)

4

Conference Planning and Parent/Guardian Teacher Conferences (No School)

7 & 9

Parent/Guardian Teacher Evening Conferences

18

Professional Development Day (No School) Good Friday

26

Memorial Day Holiday (No School)

1 New Year’s Day (No School) 6 School Resumes


16 End of Quarter 2 (39 days)

16 End of Semester 1 (84 days) 17

Teacher Planning, Grading, Reporting Day (No School)

20

Martin Luther King Day Conference Comp Day (No School)

JANUARY 2014 S M T W Th F S

1 2 3 4

5 6 7 8 9 10 11

12 13 14 15 16 17 18

19 20 21 22 23 24 25

26 27 28 29 30 31

JUNE 2014 S M T W Th F S

1 2 3 4 5 6 7

8 9 10 11 12 13 14

15 16 17 18 19 20 21

22 23 24 25 26 27 28

29 30

3 Last Day of School

3 End of Quarter 4/Semester 2

4 Teacher, Planning, Grading, Reporting Day (No School)

2013 - 2014 Academic Calendar – FINAL

Reporting Periods Semesters 1 & 2

7 First Day ECSE Summer Session 25 Last Day ECSE Summer Session

JULY 2014

S M T W Th F S

1 2 3 4 5

6 7 8 9 10 11 12

13 14 15 16 17 18 19

20 21 22 23 24 25 26

27 28 29 30 31

Agenda Item IX A. Date Prepared: July 11, 2013

ISD 834 Board Meeting Agenda Item: End of Year Activities Update Meeting Date: July 18, 2013 Contact Person: Mr. Ricky Michel, Athletic and Activities Supervisor ____________________________________________________________________________________ Background: Mr. Michel will present an end of year update of the 2012-2013 season of athletics and activities. ____________________________________________________________________________________ Recommendation: This report is for information and Board action will not be requested.

Agenda Item IX A. Date Prepared: July 11, 2013

ISD 834 Board Meeting Agenda Item: End of Year Activities Update Meeting Date: July 18, 2013 Contact Person: Mr. Ricky Michel, Athletic and Activities Supervisor ____________________________________________________________________________________ Background: Mr. Michel will present an end of year update of the 2012-2013 season of athletics and activities. ____________________________________________________________________________________ Recommendation: This report is for information and Board action will not be requested.

7/12/2013

1

FALL SPORTS

Adapted Soccer Cross Country (B) Cross Country (G) Football Soccer (B) Soccer (G) Swim & Dive (G) Tennis (G) Volleyball

MSHSL

State Championship Team Boys Cross Country

MSHSL Individual State Champion

Wayde Hall

7/12/2013

2

WINTER SPORTS Alpine Ski (B)

Alpine Ski (G)

Basketball (B)

Basketball (G)

Danceline

Gymnastics

Hockey (B)

Hockey (G)

Nordic (B)

Nordic (G)

Swimming & Diving (B)

Wrestling

MSHSL

State 2nd Place Team

Boys Alpine Ski

ALPINE SKIING

Girls 4-1 in conference

competition

2nd Place in the Section

6th at MSHSL State Meet

Boys 5-0 in conference

competition

1st Place in the Section

2nd at MSHSL State Meet

Mary Parcheta, Head Coach Participants

Girls 21 - Boys 25

7/12/2013

3

BASKETBALL

Girls 2-16 in conference

competition

Head Coach Gerard Coury

25 Participants

Boys 2nd in Section

Head Coach Randy Jordan

27 Participants

GYMNASTICS

CONFERENCE RECORD

8-1

2ND PLACE in SECTION

Lakeville North Invitational Champions

Section Academic

Award

GOLD

Traci Swenson, Head Coach 23 Participants

7/12/2013

4

HOCKEY

Girls 12-6 in

conference competition

1-1 in section competition

Head Coach Tony Scheid

33 Participants

Boys 6-10-2 in


1-1 in section competition

Head Coach Phil Housley

36 Participants

NORDIC SKI

Girls 1st in


2nd in section competition

4th in state competition

Head Coaches

Kris Hansen & Bill Simpson

56 Participants

Boys

2nd in conference competition

4 State Qualifiers

Head Coaches Tory Kraftson & Bill Simpson

49 Participants

7/12/2013

5

SWIM & DIVE

4th Place in Conference Competition

True Team Section

Champions

Section 4AA Champions

Brian Luke, Head Coach 51 Participants

WRESTLING

7-2 in Conference

Competition

2nd in Section Competition

Rich Keller, Head Coach 38 Participants

Highest Number (7)

of Individuals in

Stillwater Wrestling History

Qualified for the State Meet

Two wrestlers finished in fourth place.

7/12/2013

6

7/12/2013

7

SPRING SPORTS

Baseball

Golf (B)

Golf (G)

Lacrosse (B)

Lacrosse (G)

Softball

Synchronized Swimming

Tennis (B)

Track & Field (B)

Track & Field (G)

MSHSL

State Championship Team

Boys Track & Field

BASEBALL 4th

in Conference Competition

4th

in Section Competition

Mike Parker, Head Coach

53 Participants

7/12/2013

8

GOLF

Girls 2nd in


1st in section competition


Head Coach Nate Schwarz

21 Participants

Boys 3rd in


4th in section competition

2 Individuals Qualified for State

Sammy Sicard - 8th Place

Head Coach John Scanlon

24 Participants

LACROSSE

Girls 1st in


SECTION CHAMPIONS


Head Coach Rick Reidt

50 Participants

Boys 2nd in


SECTION SEMI-FINALIST

1st Year Head Coach Ryan Clark

47 Participants

7/12/2013

9

TENNIS

Boys 9th in


Lost in Section Quarterfinals to the top seed - Mahtomedi

Head Coach Dave Kahl

50 Participants

SOFTBALL

Girls 2nd in


SECTION CHAMPIONS

STATE PARTICIPANT

Head Coach Bob Beedle

34 Participants

7/12/2013

10

CONGRATULATIONS! Hannah Heacox

Gatorade Minnesota State Softball Player of the Year Star Tribune Metro Player of the Year

Natalie Phippen Athena Award Winner

Wayde Hall Lions Metro Athlete of the Year – Finalist

Maria Morley & Sam Lagus SAHS Triple A Award Winners

Dana Almquist All American - Lacrosse

SYNCHRONIZED SWIMMING

1st in


1st in section competition

2ND in state competition

First Year

Head Coach Kathy Henderson

33 Participants

7/12/2013

11

TRACK & FIELD

Girls 4th in


SECTION CHAMPIONS

23rd in state competition

Head Coach

Dawn Podolske

99 Participants

Boys 2nd in


SECTION CHAMPIONS

TRUE TEAM STATE RUNNER UP TO WAYZATA

STATE CHAMPIONS

Head Coach Scott Christensen

136 Participants

2013-2014 humble in victory, gracious in defeat

Fall Sports Registration Monday through Friday August 5th – August 9th

7:00 am – 3:30 pm Sunday, August 11th

3:00 – 6:00 pm

Fall Sports Practices Begin Monday, August 12th

Adapted Soccer starts September 3rd

Agenda Item IX B. Date Prepared: July 12, 2013

ISD 834 Board Meeting Agenda Item: Levy Options and Discussion Meeting Date: July 18, 2013 Contact Person: Dr. Corey Lunn, Superintendent ____________________________________________________________________________________ Background: Kathy Buchholz, Board Chair, will call for discussion regarding the Levy options. Dr. Lunn and Mike Hoheisel will be available for any questions. ____________________________________________________________________________________ Recommendation: This report is for information and Board action will not be requested.

7/19/2013

1

Impact of New Legislation on 2013 Levy Proposal

Presented to the School Board

July 18, 2013

Goals of Presentation

• Share legislative changes and impact on 2013 levy proposal

• Revisit timeline for levy decision and public notification

• Provide time for board to ask questions and have discussion

7/19/2013

2

“There has never been a better time, with help

from state aid, to invest in our

schools”

Key Legislative Changes

Funding Changes

• Small funding increase of 1.5 percent

• Funding for all day kindergarten

• Funding to begin to address Special Education gap

• Earlier pay back of borrowed money

Policy/Procedural Changes

• Unfunded mandates – Mandatory teacher

evaluation system

– Mandatory staff development

• New tools available to increase local funding

• Changes in how students are calculated in funding formulas

End Result: We can ask for less money at a lower cost to our taxpayers and still meet our students’ needs

7/19/2013

3

How Students Are Counted

X =

X =

End Need

End Need

Resident Students

Actual Students

$1,495

$1,836

Investing In Excellence

Levy 2013 proposal includes funding to:

• Support current programs and avoid additional budget cuts by providing financial stability

• Invest in our students' needs for the 21st century by supporting our community-driven Bridge to Excellence plan

• Increase school safety and security by improving our safe school environments

7/19/2013

4

• New state aid could provide more than $600,000 per year

• Tax impact on $250,000 home is at least $18 LESS per year than original proposal

Good News!

The state has provided new

resources to lessen tax

impact of levy

And more than $54 less/year than 2011 levy request

Decision Timeline July 30 School Board Learning Session

• Continued discussion of levy options

Aug. 30 Deadline to opt out of $424 per pupil location equity revenue

Aug: 8 School Board Meeting • First opportunity to make a levy decision

Aug. 22 School Board Meeting • Last opportunity to make a decision

Aug. 23 Deadline to file election paperwork with Washington County

Sept. 30 Deadline to opt in for $300 per pupil levy authority

Oct. 4-21 Window to mail official notice of election to taxpayers

7/19/2013

5

Key Messages

• There has never been a better time to invest in our schools

• New legislation means we can ask for less money at a lower cost to our residents

• Our needs have not changed – What has changed is the different funding options available and how we communicate those options

Agenda Item X A. Date Prepared: July 12, 2013

ISD 834 Board Meeting Agenda Item: Discipline Policy SR 1.20 Board Approval Meeting Date: July 18, 2013 Contact Person: Jim Gillach, Assistant Principal

__________________________________________ Background: Each year a team of teachers, administrators, and parents convene to review the Board-adopted Discipline Policy (Statutory Requirements) SR 1.20. The team was led this year by Mr. Andy Fields, Principal, and Jim Gillach, Assistant Principal, at Oak-Land Junior High School. Mr. Gillach presented information regarding the annual review of the Discipline Policy at the June 27, 2013 Board Business Meeting. Approval of the policy is requested.

__________________________________________ Recommendation: Board approval of the Discipline policy is being requested. Motion by: _____________________Seconded by: _____________________Vote: _______________

SR 1.20 – Discipline 1

~ FOR BOARD APPROVAL ~ July 18, 2013 ~

STILLWATER AREA PUBLIC SCHOOLS

STATUTORY REQUIREMENTS

Policy Title

Policy Level

Date Approved

Discipline Policy

SR 1.20

Policy Adopted: 9-13-84 First Reading/Review: 06-14-2012 Board Approval: 06-28-2012

Rationale: Every student, preschool through adult, has the right to an education in a safe, respectful and welcoming school environment. This is achieved through the adoption, and implementation, of a consistent school-wide, pro-active, positive behavior support plan for every school in District 834. Each school will have building level plans that include instruction that supports school rules, the development of social and emotional skills, and that reinforces appropriate student behavior, using effective classroom management and positive behavior support strategies. I. General Statement of Policy

It is the policy of ISD 834 that the school district environment must be honest, respectful, caring, and safe. High expectations for learning must be held by all stakeholders. Diversity must be recognized, accepted, and promoted through inclusive practices. Stakeholder cooperation, teamwork, and partnerships are essential. Proper student conduct and attendance are necessary to facilitate the education process and to create an atmosphere conducive to high student achievement. Appropriate discipline results from an environment that provides options and stresses student self-direction, decision-making and responsibility. Schools can function effectively only with internal discipline based on mutual understanding of expectations. The Board of Education directs the Superintendent/designee to implement and enforce procedures that meet the conditions of law and this policy and provide for an environment that supports the highest quality of learning. In view of the foregoing and in accordance with Minn. Stat. § 121A.55, the school board, with the participation of school district administrators, teachers, employees, students, and parents, has developed this policy that governs student conduct and applies to all students of the school district.

II. Areas of Responsibility

A. The School Board: The school board holds all school personnel responsible for the maintenance of order within the school district and supports all personnel acting within the framework of this discipline policy.

B. Superintendent: The superintendent shall establish guidelines and directives to carry out

this policy, hold all school personnel, students and parents responsible for adhering to this policy, and support all school personnel performing their duties within the framework of


this policy. The superintendent/designee shall also establish guidelines and directives for using the services of appropriate agencies for assisting students and parents.

C. Building Level Administrator: The licensed school principal, assistant principal, or designated administrator is given the responsibility and authority to formulate building rules and regulations necessary to enforce this policy, and will provide annual training/review to students and staff regarding such. The licensed school principal, assistant principal, or designated administrator shall give direction and support to all school personnel performing their duties within the framework of this policy. The licensed school principal, assistant principal, or designated administrator shall consult with parents of students conducting themselves in a manner contrary to the policy. The licensed school principal, assistant principal, or designated administrator shall also involve other professional employees in the disposition of behavior referrals and shall make use of those agencies appropriate for assisting students and parents. A licensed school principal, assistant principal, or designated administrator, in exercising the person’s lawful authority, may use reasonable force when it is necessary to correct or restrain a student or prevent bodily harm or death to another or self. In determining the extent of student involvement in a contrary behavior the licensed school principal, assistant principal, or designated administrator may use all investigative means necessary, including electronic and video surveillance, in order to carry out this policy.

D. Teachers: All teachers shall be responsible for providing a well-planned teaching/learning environment including, but not limited to, the classroom, and in doing so, shall enforce the Code of Student Conduct, with appropriate assistance from the administration. In exercising the teacher’s lawful authority, a teacher may use reasonable force when it is necessary to correct or restrain a student or prevent bodily harm or death to another or self.

E. Other School District Personnel: All school district personnel shall be responsible for contributing to the atmosphere of mutual respect by supporting the school’s efforts in enforcing the discipline policy. Their responsibilities relating to student behavior shall be as authorized and directed by the superintendent or designee. A school employee, or other agent of a school district, in exercising the person’s lawful authority, may use reasonable force when it is necessary to correct or restrain a student or prevent bodily harm or death to another or self.

F. Parents or Legal Guardians: Parents and guardians shall be held responsible for the behavior of their children, as determined by law and community practice, and are expected to cooperate with school authorities and to participate regarding the behavior of their children.

G. Students: All students shall be held individually responsible for their behavior, for assisting with the overall climate of the building, for knowing and following the Code of Student Conduct, and for understanding this policy.

H. Community Members: Members of the community are expected to contribute to the

establishment of a positive atmosphere at events sponsored by the school district or held on school district property.


III. Code of Student Conduct

A. The following are examples of unacceptable behavior subject to disciplinary action by the school district. These examples are not intended to be an exhaustive list. Any student who engages in any of these activities shall be disciplined in accordance with this policy. This policy applies to all school buildings, school grounds, and school property; school-sponsored activities or trips; school buses, school vehicles, school contracted vehicles, or any other vehicles approved for school district purposes; the area of entrance or departure from school premises or events; and all school-related functions. This policy also applies to any student whose conduct at any time or in any place interferes with or obstructs the mission or operations of the school district or the safety or welfare of the student, other students, or employees, and includes off-campus behaviors and the use of electronically generated images and communications. 1. Attendance problems: including, but not limited to, truancy, excessive

absenteeism, tardiness, skipping classes, exiting the school building or leaving school grounds without permission;

2. Attire: lack of attire, or personal grooming or attire, which creates a danger to health

or safety or a disruption to the educational process, including, but not limited to, bearing a lewd, vulgar, or obscene message, promoting products or activities that are illegal for use by minors, or displaying objectionable emblems, signs, words, objects, or pictures communicating a message that is racist, sexist, or otherwise derogatory to a protected minority group;

3. Communication devices: unauthorized illegal use of, or possession of, including,

but not limited to, an instrument, apparatus, equipment, mechanism, operating procedure, or code designed or adapted for a particular use that is intended or can be used in violation of Minn. Stat. § 609.893. The term communication devices includes, but is not limited to, computer hardware, software, programs, electronic mail system, voice mail system, identification validation system, private branch exchange, district provided internet access, or any other means of facilitating communication service;

4. Disrespectful language/verbal assaults: or verbally abusive behavior, including,

but not limited to, use of language that is discriminatory, abusive, obscene, threatening, intimidating or that degrades district personnel, students or others;

5. Disruptive acts: including, but not limited to, disobedience, disruptive or

disrespectful behavior, defiance of authority, cheating, insolence, insubordination, failure to identify oneself, threats, or encouraging others to make poor choices;

6. Disruptive acts to the educational process: or school-related activities, including,

but not limited to, bomb threats, and physical or verbal threats, such as the staging or reporting of dangerous or hazardous situations that do not exist;

7. Distribution or possession of literature, video, pictures, or otherwise

unauthorized materials: of inflammatory, libelous, slanderous, obscene or exploitive nature on or near school property;


8. Falsifying, altering or tampering with any records: documents, notes or

signatures, including those in possession of the school district, by any method, including, but not limited to, computer access or other electronic means;

9. False fire alarm: or tampering with or interference with any fire alarm system; 10. Fire: failure to exercise ordinary caution, resulting in fire in a school building or on

school property; 11. Gambling: including, but not limited to, playing a game of chance for stakes; 12. Gang or cult activity: attire and/or exhibiting personal grooming which has the

effect of harassment, and any apparel, jewelry, accessories, tattoos, or manner of grooming which by virtue of its color, arrangement, trademark, or any other attribute denotes membership in a cult, or an organized gang; also includes gang related graffiti;

13. Incendiary/ignition device use: including butane or disposable lighters, matches or

possession and/or detonation of pyrotechnic/incendiary devices in school buildings or on school grounds under circumstances where there is a risk of fire or harm to self or others, except where the device is used in a manner authorized by the school personnel;

14. Possession of nuisance devices: objects, the unauthorized use of which, cause

distractions, including, but not limited to, pagers, radios, phones, headphones, look alike or electronic cigarettes, handheld video games and music devices;

15. Scholastic dishonesty: including, but not limited to, cheating on a school

assignment or test, plagiarism, collusion or electronically transmitting information with intent to commit scholastic dishonesty;

16. Terroristic acts: including, but not limited to, direct or indirect crimes of violence

or threats with purpose to terrorize another, or to cause evacuation of a building, place of assembly, vehicle or to otherwise cause serious public inconvenience or disruption;

17. Violations against persons: including, but not limited to, assault or threatened

assault, posturing, fighting, harassment, interference or obstruction, attack with a weapon, or look-alike weapon, sexual assault, illegal or inappropriate sexual conduct, indecent exposure; or committing an act which inflicts bodily harm upon another person, even though accidental or a result of poor judgment or an act that otherwise endangers the health, safety or welfare of district personnel, students, or others;

18. Violations against property: including, but not limited to, damage to, destruction

of, or failure to return school property, school issued textbooks and materials, or the property of others. Also includes arson, breaking and entering, theft, robbery, possession of stolen property, extortion, trespassing, unauthorized usage, vandalism,


violation of directives or guidelines relating to lockers or improperly gaining access to school lockers;

19. Violation of District Drugs, Tobacco, Alcohol Use/Violation Policy and

Procedures; (SR 1.7) 20. Violation of District Racial Religious, Sexual Harassment, Violence and Hazing

Policy and Procedures; (SR 1.10) 21. Violation of District Transportation Policy and Procedures; (R 4.5) 22. Violation of District Weapons Policy and Procedure; (SR 1.19) 23. Violation of District Bullying Prohibition Policy; (R 1.3) 24. Violation of parking or school traffic rules and regulations, including, but not

limited to, driving on school property in such a manner as to endanger persons or property;

25. Violation of school rules, regulations, policies, or procedures 26. Violation of any local, state or federal law as appropriate 27. Other acts: as determined by the school district, which are disruptive of the

educational process or dangerous or detrimental to the student or other students, school district personnel or surrounding persons, or which violate the rights of others or which damage or endanger the property of the school, or which otherwise interfere with or obstruct the mission or operations of the school district or the safety or welfare of students or employees.

IV. Disciplinary Action Options

It is the general policy of the school district to utilize progressive discipline to the extent reasonable and appropriate based upon the specific facts and circumstances of student misconduct. The specific form of discipline chosen in a particular case is solely within the discretion of the school district. After weighing the evidence, the licensed school principal, assistant principal, or designated administrator determines if the charge is supported by the evidence, and if so, the appropriate disciplinary action will be taken in accordance with district policies, guidelines and professional judgment. At a minimum, violation of school district rules, regulations, policies or procedures will result in discussion of the violation and a verbal warning. The school district shall impose more severe disciplinary sanctions for any violation, including exclusion or expulsion, if warranted by the student’s misconduct, as determined by the school district. Disciplinary action may include, but is not limited to, one or more of the following:

A. Student conference with teacher, principal, counselor or other school district personnel

and/or verbal warning;


B. Parent contact; C. Parent conference; D. Removal from class; E. In-school suspension; F. Suspension from extracurricular activities; G. Detention or restriction of privileges; H. Loss of school privileges; I. In-school monitoring or revised class schedule; J. Referral to in-school support services; K. Referral to community resources or outside agency services i.e. YCAPP; L. Restorative measures, including financial, symbolic, or other means of restitution; M. Referral to police, other law enforcement agencies, or other appropriate authorities; N. A request for a petition to be filed in district court for juvenile delinquency adjudication

i.e. truancy petition; O. Out-of-school suspension under the Pupil Fair Dismissal Act: an action taken by the

school administration under rules promulgated by the school board, prohibiting a pupil from attending school for a period of no more than ten school days.

P. Preparation of an admission or readmission plan; Q. Expulsion under the Pupil Fair Dismissal Act: an action taken by the school board to

prohibit an enrolled pupil from further attendance for up to 12 months from the date the pupil is expelled;

R. Exclusion under the Pupil Fair Dismissal Act: an action taken by the school board to

prevent enrollment or reenrollment of a pupil for a period that shall not extend beyond the school year;

S. Other disciplinary action as deemed appropriate by the school district.

V. Removal of Students from Class

Teachers have the responsibility of attempting to modify disruptive student behavior by such means as conferring with the student, using positive reinforcement, assigning detention or other consequences, or contacting the student’s parents/guardians. When such measures fail, or when the teacher determines it is otherwise appropriate based upon the student’s conduct, the teacher


shall have the authority to remove the student from class pursuant to the procedures established by this policy. “Removal from class” and “removal” mean any actions taken by a teacher, principal, or other school district employee to prohibit a student from attending a class or activity period for a period of time. Grounds for removal from class shall include any of the following:

1. Willful conduct that significantly disrupts the rights of others to an education, including

conduct that interferes with a teacher’s ability to teach or communicate effectively with students in a class or with the ability of other students to learn;

2. Willful conduct that endangers surrounding persons, including school district employees,

the student or other students, or the property of the school; 3. Willful violation of any school rules, regulations, policies or procedures, including the

Code of Student Conduct in this policy; or 4. Other conduct, which in the determination of the teacher or administration, requires

removal of the student from class.

Such removal shall be for at least one activity period or class period of instruction for a given course of study and shall not exceed five such periods.

VI. Dismissal

A. “Dismissal” means the denial of the current educational program to any student, including exclusion, expulsion and suspension. Dismissal does not include removal from class. The school district shall not deny due process or equal protection of the law to any student involved in a dismissal proceeding which may result in suspension, exclusion or expulsion. The school district shall not dismiss any student without attempting to provide alternative educational services before dismissal proceedings, except where it appears that the student will create an immediate and substantial danger to self or to surrounding persons or property.

B. Violations leading to suspension, based upon severity, may also be grounds for actions leading to expulsion, and/or exclusion. A student may be dismissed on any of the following grounds: 1. Willful violation of any reasonable school board regulation, including those found

in this policy; 2. Willful conduct that significantly disrupts the rights of others to an education or

participation in school sponsored extracurricular activities, or the ability of school personnel to perform their duties; or


3. Willful conduct that endangers the student or other students, or surrounding persons, including school district employees, or property of the school.

In addition, after ten cumulative days of removal from school in a school year, the school district shall make reasonable attempts to convene a meeting with the pupil and the pupil’s parent or guardian before removal and, with permission of the parent or guardian, arrange for a mental health screening of the pupil. The district is not required to pay for the mental health screening.

VII. Students with Disabilities

Students who are currently identified or are in the process of being identified as disabled under the Individuals with Disabilities Education Act (IDEA) or Section 504 will be subject to the provisions of this policy provided that their misbehavior is not a manifestation of the student’s disability, unless an educational program has specified a necessary modification within the student’s Individual Education Plan (IEP) or 504 plans. For students with IEPs, a team meeting is required within five school days of a suspension of more than five consecutive days, ten cumulative days or prior to an expulsion. The team shall (a) determine whether the misconduct is related to the disability; (b) review any assessments and determine the need for further assessment; and (c) review the adequacy of the current IEP and amend the goals and objectives or develop an alternative IEP program as appropriate. If it is determined that a student’s misconduct is related to the student’s disability, the student may not be expelled or excluded, and an alternative program may be sought.

VIII. Notification and Distribution of Policy

This discipline policy shall be reviewed with all students and school staff and will be provided to parents at the commencement of each school year. It shall also be provided to all new students and parents upon enrollment and be available, upon request, in each principal’s office.

IX. Student Discipline Records

The collection, dissemination, and maintenance of student discipline records shall be consistent with applicable school district policies and federal and state law, including the Minnesota Government Data Practices Act, Minnesota Statutes Chapter 13.

X. Review of Policy

A principal(s), parent(s), student(s) and staff representatives shall confer annually to review this policy for effectiveness as prescribed by law. Recommended changes shall be submitted to the Board of Education for consideration.

Legal References: Minn. Stat. Ch. 13 (Minnesota Government Data Practices Act)

Minn. Stat. Ch.125A (Students With Disabilities) and IDEA 1997 Minn. Stat. § 121A.40 to 121A.56 (Pupil Fair Dismissal Act)

Minn. Stat. § 121A.582 (Reasonable Force) Minn. Stat. § 121A.60 to 121A.61 (Removal From Class) Minn. Stat. § 124D.03 (Enrollment Options Program) Minn. Stat. § 124D.08 (Enrollment in Nonresident District)

Minn. Stat. § 609.713 (Terroristic Threats) Minn. Stat. § 609.893 (Telecommunications and information services fraud; crime defined)


Minn. Stat. Ch. 260A (Truancy) 29 U.S.C. § 794 et. seq. (Section 504 of the Rehabilitation Act of 1973) Minn. Stat. § 121A.45 subd 3

Policy References: SR 1.7 – Drugs, Tobacco, Alcohol Abuse Use/Violations Policy SR 1.10 – Racial, Religious, Sexual Harassment, Violence and Hazing SR 1.11 – Data Privacy Protection and Privacy of Pupil Specific Data SR 1.19 – Weapons R 4.3 - Internet Acceptable Use-Students R 4.5 - Transportation R 5.0 – Positive Relationship R 5.1 – Respectful Behavior R 1.3 – Bullying Prohibition

Agenda Item X.B. Date Prepared: July 2, 2013

ISD 834 Board Meeting Agenda Item: Alternative Facility Projects 2014-2015 Meeting Date: July 18, 2013 Contact Person: Dennis Bloom, Director of Operations ______________________________________________________________________________________________________________ Background: Alternative Facilities Projects The 2003 Legislature included changes in the Alternative Facility Funding (Deferred Maintenance) legislation. Specifically, the District is now required to publish a list of projects for the 2014-2015 school year prior to certifying the levy for 2014.

Mr. Bloom will provide information regarding deferred maintenance projects for 2014-2015. Alternative Facility projects replace fixtures and components attached to buildings or land. The 2014-2015 Alternative Facilities Project list includes building automation systems, mechanical ventilation systems, external building finishes, roofs, painting, and various floor replacements.

Board action is limited to adopting the tentative plan. All projects must be given final approval by the Minnesota Department of Education. Recommendation for the award of the bid for individual projects requiring the competitive bidding process will be submitted for board approval prior to beginning any work.

Attachments: 2014-2015 Alternate Facility Project List

__________________________________________ Recommendation: A motion and a second to approve the Alternative Facilities Projects for 2014-2015 will be requested. Motion by: ______________________ Seconded by: _______________________ Vote: __________________

Alternative Facility Projects 2014-2015

Project Description Building Description FY 15

Seal coat parking lot to prevent further erosion Afton-Lakeland 19,000$

Seal coat playground to prevent further erosion Afton-Lakeland 18,000$

Replace cafeteria VCT (vinyl composite tile) flooring installed in 1988 Afton-Lakeland 25,000$

Replace casework in D wing installed 1969 Afton-Lakeland 90,000$

Replace deteriorating 1954 septic tank Afton-Lakeland 85,000$

Replace toilet and sink fixtures in Kindergarten classrooms Afton-Lakeland 8,000$

Replace 4 clocks installed in 2001 Afton-Lakeland 1,000$

Replace two water fountains installed in 1980 Afton-Lakeland 6,000$

Replace sidewalk on north end of parking lot Afton-Lakeland 20,000$

Spot tuck point on south exterior gym wall to prevent water intrusion Afton-Lakeland 40,000$

Replace domestic hot water converter valves and controls installed in 1987 Afton-Lakeland 18,000$

Roof replacement for the 1997 installed section of single rubber membrane

ballasted roof Andersen 152,000$

Roof replacement for the 1988 installed section of built up roof Andersen 102,000$

Replace make up air unit for the kitchen installed in 1996 Andersen 40,000$

Replace 4 condensing units installed in 1997 Andersen 60,000$

Replace carpeting in 5 classrooms installed in 1997 Andersen 35,000$

Replace actuators in 15 uninvents installed in 1997 Andersen 15,000$

Project management costs, district salaries and fees District Wide 110,000$

Owners Representative District Wide 8,000$

Project design and quality control for buildings District Wide 200,000$

Seal coat main/northeast parking lot/driveway to prevent further erosion Lake Elmo 25,600$

Seal coat playground surface to prevent further erosion Lake Elmo 19,000$

Roof replacement for the 1996 installed section of single rubber membrane

ballasted roof Lake Elmo 100,000$

Provide wall panels on exterior cafeteria walls to prevent water intrusion Lake Elmo 90,000$

Remove wall covering and paint walls in 1987 addition Lake Elmo 20,000$

Replace septic tank in bus parking area installed in 1966 Lake Elmo 80,000$

Replace the MAU (make-up air unit) serving the kitchen installed in 1998 Lake Elmo 40,000$

Replace actuators in 7 uninvents installed in 2001 Lake Elmo 2,800$

Replace original 1963 casework in 5 classrooms Lily Lake Elem 50,000$

Replace deteriorated sidewalk on northeast side of school Lily Lake Elem 25,000$

Replace drinking fountain installed in 1982 Lily Lake Elem 3,000$

Sealcoat parking lot to prevent further deterioration Lily Lake Elem 20,000$

Replace actuators in 7 uninvents installed in 2001 Lily Lake Elem 2,800$

Seal coat parking lot to prevent further deterioration Marine 4,500$

Paint three classrooms Marine 5,000$

Replace controllers on 2 RTU's (roof top unit) installed in 2005 Marine 8,000$

Replace restroom fixtures in Third grade classroom Marine 4,000$

Replace light fixtures in Gym installed in 1998 Marine 8,000$

Replace 5 shut off valves to toilets Marine 4,000$

Seal coat playground to prevent further erosion Oak Park 14,500$

Replace doors and hardware installed in 1955 Oak Park 35,000$

Replace exterior window wall by library with single pane glass. Oak Park 30,000$

Project Description Building Description FY 15

Replace VCT (vinyl composite tile) in 10 classrooms - installed in 2006 and

needs to be replaced due to moisture damage Oak-Land Junior High 70,000$

Seal coat bus parking to prevent further erosion Oak-Land Junior High 8,000$

Seal coat main parking lot to prevent further erosion Oak-Land Junior High 13,000$

Replace electrical panel covers on 12 panels Oak-Land Junior High 6,000$

Replace 20 exterior light fixtures on building Oak-Land Junior High 20,000$

Replace worn door hardware installed in 1967 Oak-Land Junior High 20,000$

Replace laminate restroom partitions installed in 1998 Rutherford 15,000$

Replace flooring in staff lounge installed in 1998 Rutherford 7,000$

Paint Blue House classroom Rutherford 8,000$

Resurface pathways from school to fields Stillwater Area High School 15,500$

Replacement of single rubber membrane ballasted roof on E Wing installed in

1993 (completes SAHS roof replacement) Stillwater Area High School 550,000$

Replace VFD (variable frequency drive) on AHU (air handling unit) 90, 92

and 93 installed in 1993 Stillwater Area High School 12,000$

Replace Forum Rooms seating and casework Stillwater Area High School 100,000$

Replace three water coolers Stillwater Area High School 9,000$

Replace worn doors and hardware installed in 1993 Stillwater Area High School 20,000$

Replace carpeting in Media Center and Forum Rooms Stillwater Area High School 150,000$

Replace failed clocks installed in 1993 Stillwater Area High School 4,000$

Replace band room storage lockers Stillwater Area High School 75,000$

Paint 300 hallway student lockers Stillwater Area High School 7,500$

Resurface and restripe track to prevent further erosion Stillwater Junior High School 125,000$

Seal coat bus parking lot to prevent further erosion Stillwater Junior High School 13,800$

Replace carpeting in 7 classrooms installed in 1990 Stillwater Junior High School 56,000$

Replace worn doors and hardware installed in 1966 Stillwater Junior High School 30,000$

Replace operable walls installed in 1966 Stillwater Junior High School 20,000$

Replace hallway walls by Media Center Stillwater Junior High School 15,000$

Replace two water coolers Stillwater Junior High School 6,000$

Replace exterior doors and hardware on field house building. Stillwater Junior High School 30,000$

Replace north sidewalk by cafeteria Stonebridge 9,000$

Replace 8 operable walls installed in 1971 Stonebridge 150,000$

Tuck point on north side of the building Stonebridge 30,000$

Replace RTU (roof top unit) installed in 1992 Stonebridge 40,000$

Replace VCT installed in 2002, replacement due to moisture damage Stonebridge 60,000$

Replace parking lot Washington 45,000$

Replace glass block window system Washington 70,000$

Tuck point west wall outside of kitchen area Withrow 80,000$

Replace 3 RTU's (roof top unit) installed in 1996 Withrow 150,000$

Total all projects District-Wide 3,683,000$

Agenda Item X.C. Date Prepared: July 1, 2013

ISD 834 Board Meeting Agenda Item: Letter of Consultation - Alternative Facility Projects FY 2014-2015 Meeting Date: July 18, 2013 Contact Person: Dennis Bloom

__________________________________________ Background: Letter of Consultation - Alternative Facility Projects FY 2014-2015 Mr. Dennis Bloom will provide information and request approval for a Letter of Consultation proposal to be sent to the Minnesota Department of Education for Alternative Facility Projects for FY 2014-2015. A school district must send a proposal to the Minnesota Department of Education (MDE) for any projects in excess of $500,000 per school site. Stillwater Area High School has project costs of $943,000. The Minnesota Department of Education suggests completing a Letter of Consultation and include the District’s complete list of projects for 2014-2015. All these projects were previously reviewed by the Board and MDE. This Letter of Consultation submission includes all projects for FY 2014-2015 and will establish a complete review of all projects. Administration recommends approval as presented. Attachments: Letter of Consultation _____________________________________________________________________________________ Recommendation: A motion and second to approve the Letter of Consultation as presented will be requested. Motion by: _____________________Seconded by: _____________________Vote: _______________

July 19, 2013 Commissioner Cassellius State of Minnesota Department of Education 1500 Highway 36 West Roseville, Minnesota 55113 Re: Letter of Consultation – Alternative Facilities Projects FY 2014-2015 Dear Commissioner Cassellius: Stillwater District 834 is submitting a Letter of Consultation according to Minnesota Statute 123B.71, Subdivision 1 and Subdivision 8 for the Stillwater Area High School Alternative Facilities projects for fiscal year 2014-2015. As part of the consultation, we are also submitting the entire project list for fiscal year 2014-2015. Below is a description of projects. Fiscal Year 14/15: Stillwater Area High School - Total Cost: $943,000

Projected partial roof replacement cost: $550,000 Project Description: 33,361 square feet of roof replacement Other projects at Stillwater Area High School cost: $393,000

Project Description: Resurfacing outdoor pathways Door, casework, clock, water cooler variable frequency drives, and hardware replacement Ceiling and carpet replacement Fiscal Year 14/15: District Wide Projects: $2,740,000 Project Description: Pavement replacement and sealcoating Waterproofing Partial roof replacement Door, casework, clock, water cooler variable frequency drives, and hardware replacement Ceiling and flooring replacement Replace air handling units Attached is a complete detailed list of the Alternative Facility projects for Fiscal Year 14/15 and the Roof Replacement Scope of Work. All of the projects will be levied through the Alternative Facility Funding, Bonding, and Levy Program. Thank you in advance for your review of these projects. Sincerely, Dr. Corey Lunn Superintendent of Schools Stillwater Area Public Schools

Agenda Item X.D. Date Prepared: July 3, 2013

ISD 834 Board Meeting Agenda Item: Health and Safety Policy Meeting Date: July 18, 2013 Contact Person: Dennis Bloom, Director of Operations ______________________________________________________________________________________________________________ Background: Health and Safety Policy State Statute 123B.57 requires that each district have in place a Health and Safety Policy that must include provisions for implementing a health and safety program that complies with health, safety, and environmental regulations and best practices including indoor air quality management. The Minnesota Department of Education requires districts to approve a Health and Safety Policy for the 2013-2014 school year. As part of the submittal process, the district must include a three fiscal year Health and Safety budget and the Board minutes approving both the budget and the policy. Request for approval of the budget is requested in Action Item X.E.

Mr. Dennis Bloom, Director of Operations, presented information regarding the Health and Safety Policy at the June 27, 2013 business meeting. There are no suggested changes to the current policy. Attachment: Health and Safety Policy

_________________________________________ Recommendation: A motion and a second to approve the Health and Safety Policy, SR 1.15 will be requested. Motion by: ______________________ Seconded by: _______________________ Vote: __________________

1

~ FOR BOARD APPROVAL~ July 18, 2013 ~

RESULTS

POLICY TITLE

POLICY NUMBER

ADOPTED/REVIEWED

REVIEW FREQUENCY

Health and Safety

SR 1.15

Policy Adopted: 9-10-1998

Board Review: 6-28-2012

Board Approval:

7-19-2012

Annually

1. Health and safety programs aid in the protection of employees, students, volunteers, and

members of the general public who enter school district buildings and grounds.

2. The objective of the District’s health and safety program is to:

2.1. Provide a safe and healthy learning environment;

2.2. Increase safety awareness;

2.3. Help prevent accidents, illnesses, and injuries;

2.4. Reduce liability;

2.5. Assign duties and responsibilities to school district staff to implement and maintain the

health and safety program;

2.6. Establish written procedures for the identification and management of hazards or

potential hazards;

2.7. Train school district staff on safe work practices; and

2.8. Comply with all health, safety, and environmental regulations, including best practices for

indoor air quality, and occupational health laws, rules, and regulations.

3. All school district employees have a responsibility for maintaining a safe and healthy

environment within the school district and are expected to be involved in the health and safety

program to the extent practicable.

3.1. Employees will be trained in accordance with Federal, State and local regulations, and

district policy, focusing on areas that directly affect the employees’ job duties. Such

training may include the participation in practice drills.

3.1.1. Willful violations of safe work practices may result in disciplinary action in

accordance with applicable school district policies.

4. Safety and health programs will be maintained by the Supervisor of Facilities and Site

Operations.

2

5. An annual budget will be developed for health and safety programs and the programs shall be

implemented, conducted and administered within the budget so adopted.

Legal References:

Minnesota Statutes, §123B.57 (Capital Expenditure; Health and Safety)

Agenda Item X.E. Date Prepared: July 3, 2013

ISD 834 Board Meeting Agenda Item: Health and Safety Budget Meeting Date: July 18, 2013 Contact Person: Dennis Bloom, Director of Operations ______________________________________________________________________________________________________________ Background: Health and Safety Budget State Statute 123B.57 requires that each district have in place a health and safety policy that must include provisions for implementing a health and safety program that complies with health, safety, and environmental regulations and best practices including indoor air quality management. Districts must also submit a health and safety budget adopted and confirmed by the school district board as being consistent with the board approved health and safety policy. The Minnesota Department of Education requires districts to annually approve a Health and Safety budget and is a requirement for the district to be eligible for health and safety revenue. The Minnesota Department of Education staff reviews and approves all health and safety expenditures.

Mr. Dennis Bloom, Director of Operations, will present information regarding the Health and Safety Budget and action on the budget will be requested. Administration recommends approval. Attachment: Health and Safety Budget

__________________________________________ Recommendation: A motion and a second to approve the Health and Safety Budget will be requested. Motion by: ______________________ Seconded by: _______________________ Vote: __________________

Stillwater Area Public Schools

Health and Safety Program Three Year Budget

Category Definitions:

Physical Hazards – 347: Installation of playground surfacing, corrections of OSHA physical or

electrical hazards, Minnesota Department of Health kitchen inspection corrections, pool

inspections, elevator lift inspections and provision of personal protective equipment.

Hazardous substance – 349: Lead-in-water testing, back flow preventer testing, and hazardous

waste disposal.

Environmental Health and Safety Management – 352: Health and Safety Management

Assistance, salaries for district staff overseeing Health and Safety program, Employee Right to

Know training, Bloodborne Pathogen training, Automatic External Defibrillator training and

emergency plan and procedures development.

Asbestos – 358: Asbestos removal, encapsulation, repair, maintenance and asbestos training.

Fire and Life Safety – 363: Three year State Fire Marshal inspections, Fire Marshal order

corrections, fire alarm detection installation and maintenance, and emergency lighting.

Indoor Air Quality – 366: Testing and balancing of air handling equipment and resolution of

Indoor Air Quality issues.

Expenditure Category FY13 FY14 FY 15

Physical Hazards - 347 $145,400 $102,000 $104,000

Hazardous Substance - 349 $35,000 $68,000 $67,000

Management - 352 $171,700 $163,500 $175,700

Asbestos - 358 $39,700 $58,200 $69,000

Fire Safety - 363 $80,000 $101,800 $108,300

Indoor Air Quality - 366 $25,000 $28,000 $28,000

Total $496,800 $521,500 $552,000

Agenda Item X.F. Date Prepared: July 3, 2013

ISD 834 Board Meeting Agenda Item: Resolution Approving NE Metro 916 Health and Safety Policy and Budget Meeting Date: July 18, 2013 Contact Person: Dennis Bloom, Director of Operations ______________________________________________________________________________________________________________ Background: Resolution Approving NE Metro 916 Health and Safety Policy and Budget State Statute 123B.57 requires that each district have in place a health and safety policy that must include provisions for implementing a health and safety program that complies with health, safety, and environmental regulations and best practices including indoor air quality management. NE Metro 916 has approved their policy and budget per Minnesota State Statute. The Minnesota Department of Education requires districts to approve a Health and Safety Policy for the 2013-2014 school year. As part of the submittal process, the district must include a three fiscal year Health and Safety budget and the Board minutes approving both the budget and the policy.

Dennis Bloom, Director of Operations, will present information regarding the Resolution Approving NE Metro 916 Health and Safety Policy and Budget at the July 18, 2012 business meeting, an action on the resolution will be requested. Administration recommends approval. . Attachment: Resolution Health and Safety Budget Health and Safety Weighted Allocation

_________________________________________ Recommendation: A motion and a second to approve the NE Metro 916 Health and Safety Resolution will be requested. Motion by: ______________________ Seconded by: _______________________ Vote: __________________

Northeast Metro 916Health and Safety Allocations

FY14

District District Weighted# Name Average*

12 Centennial 6,960.25$ 13 Columbia Heights 6,995.80$

832 Mahtomedi 3,852.92$ 621 Moundsview 9,039.84$ 622 North St. Paul 17,557.64$ 623 Roseville 9,349.23$ 833 South Washington County 14,812.67$ 16 Spring Lake Park 5,435.36$

834 Stillwater 12,977.24$ 624 White Bear Lake 7,128.05$

94,109.00$

* Weighted average calculation of 50% tax capacity and 50% ADM utilization of each member district.

EXHIBIT A

Northeast Metro 916

Health and Safety Levy

Stillwater Area Public Schools

July 18, 2013

Health and Safety Category FY13 FY14 FY15

District wide:

347 Physical hazard control 7,500 7,500 9,500

349 Hazardous substance 78 150 150

352 H&S Management 46,709 46,709 46,709

358 Asbestos Removal 36,000 36,000 36,000

363 Fire and life safety 3,750 3,750 7,750

94,037 94,109 100,109

EXTRACT OF MINUTES OF MEETING OF SCHOOL BOARD OF

INDEPENDENT SCHOOL DISTRICT #834 (Stillwater)

STATE OF MINNESOTA

Pursuant to due call and notice thereof, a _____________ meeting of School Board of Independent School District No. 834, State of Minnesota, was held on _____, 2013, at ____-o’clock _.m., for the purpose, in part, of approving the Northeast Metropolitan Intermediate School District No. 916’s health and safety program budget and authorizing the inclusion of a proportionate share of Intermediate School District’s health and safety projects in the district’s application for health and safety revenue. Member _________ introduced the following resolution and moved its adoption:

RESOLUTION APPROVING NORTHEAST METROPOLITAN INTERMEDIATE SCHOOL DISTRICT NO. 916’S HEALTH AND SAFETY PROGRAM BUDGET AND AUTHORIZING THE INCLUSION OF A PROPORTIONATE SHARE OF THOSE PROJECTS IN THE DISTRICT’S APPLICATION FOR HEALTH AND SAFETY REVENUE BE IT RESOLVED by the School Board of Independent School District No. 834, State of Minnesota, as follows: 1. The school board of Northeast Metropolitan Intermediate School District

No. 916 has approved a health and safety program budget for its facilities for the 2013-2014 school year in the amount of $94,109. The various components of this program budget are attached as EXHIBIT A hereto and are incorporated herein by reference. Said budget is hereby approved.

2. Minnesota Statutes, Section 123B.57, Subdivision 1, as amended, provides that if an intermediate school district’s health and safety budget is approved by the school boards of each of the intermediate school district’s member school districts, each member district may include its proportionate share of the costs of the intermediate school district program in its health and safety revenue application.

3. The proportionate share of the costs of the intermediate school district’s health and safety program for each member school district to be included in its application shall be determined by utilizing a blended rate where half of the rate is determined by multiplying the total cost of the intermediate school district health and safety program times the ratio of the member school district’s net tax capacity to the total net tax capacity of the intermediate school district and half of the rate is determined by multiplying the total cost of the intermediate school district health and safety program times the ratio of ADM utilization by district to the total ADM utilization. The inclusion of this proportionate share in the district’s health and safety revenue application for fiscal year

2014 is hereby approved, subject to approval by the Commissioner of the Minnesota Department of Education.

4. Upon receipt of the proportionate share of health and safety revenue attributable to the intermediate school district program, the district shall promptly pay to the intermediate school district the applicable aid or levy proceeds. The motion for the adoption of the foregoing resolution was duly seconded by Member ________________ and, upon vote being taken thereon, the following voted in favor thereof: And the following voted against the same: Whereupon said resolution was declared duly passed and adopted. STATE OF MINNESOTA COUNTY OF _____________ I, the undersigned, being the duly qualified and acting Clerk of Independent School District No. 834, State of Minnesota, hereby certify that I have carefully compared the attached and foregoing extract of minutes of a meeting of Independent School District No. 834 held on the date therein indicated, with the original of said minutes on file in my office, and the same is a full, true and complete transcript insofar as the same relates to the approval of Northeast Metropolitan Intermediate School District No. 916’s health and safety program budget and authorizing the inclusion of a proportionate share of the Intermediate School District’s health and safety projects in the district’s application for health and safety revenue. WITNESS MY HAND officially as such Clerk this ___ day of ________, 2013. ____________________________________ Clerk Independent School District No. 834

Agenda Item XI. A. B. Date Prepared: June 20, 2013

ISD 834 Board Meeting Agenda Item: School Board Updates Meeting Date: July 18, 2013 Chairperson Report and Board Member Reports

__________________________________________ Background: Each meeting the Board Chair and the members of the school board will provide updates on items of interest in the announcement category. Many times these topics develop between the time the agenda is prepared/distributed and the meeting date. Topics generally include announcement of attendance at district events, communications items, FYI items and correspondence items worth noting. What is included in this item will vary each month depending on the nature of the topics, the school year schedule and time of activities.

__________________________________________ Recommendation: Board action is not required.

EMID Board Business Meeting and Work Session

July 10, 2013

1. Board members heard a presentation by Sue Mackert, Executive Director of the Perpich Center for Arts

Education. While the majority of the presentation centered on the current work that the Perpich Center

does throughout the state, Ms. Mackert also answered a series of interview type questions regarding the

Perpich Center continuing to operate Crosswinds Arts and Science School as an inter-district integration

educational program for students during the 2013-2014 school year.

2. In order to vote on the possible approval of a State of Minnesota Income Contract with Perpich Center,

the EMID Board needed to take a vote opening Crosswinds School for the 2013-2014 school year. After

brief discussion, the board voted 7 - 3 to close Crosswinds at the end of the 2013-14 school year, rather

than the end of the 2012-13 school year. Representatives from South Washington County, Forest Lake

and Spring Lake Park voted “NO” on the resolution.

3. With EMID and Perpich administration having negotiated the terms of the Income Contract by which

Perpich Center will operate, on behalf of EMID, the Crosswinds Arts and Science School for the 2013-

2014 school year as an inter-district integration school, the board needed to approve the State of

Minnesota Income Contract. By an 8 - 2 vote, the EMID Board approved the contract. Representatives

from South Washington County and Forest Lake voted “No” on the resolution.

4. Board members approved a food service contract with Roseville Schools to supply meals to Harambee

Elementary School.

5. Board members approved an extension of employment contracts that expired on June 30, 2013. A

small number of employees will be employed by EMID through various dates in August in order to

conclude the school year at Harambee and Crosswinds.

6. The board was informed that Susan Larson, a Crosswinds parent from Stillwater, has been appointed

by Governor Dayton to the Perpich Center board of directors.

7. The personnel committee was empowered by the board to meet with Superintendent Mohr and review

applications for the Executive Director position.

Agenda Item XI Date Prepared: June 20, 2012

ISD 834 Board Meeting Agenda Item: Adjournment Meeting Date: July 18, 2012 Contact Person: Board Chair

__________________________________________ Background: The meeting must be adjourned formally.

__________________________________________ Recommendation: A motion and a second to adjourn to closed session will be requested. § Minnesota Statute 13D.05 Subd. 3. What meetings may be closed, (a) A public body may close a meeting to evaluate the performance of an individual who is subject to its authority. Motion by: _____________________Seconded by: _____________________Vote: _______________ A motion and a second to adjourn to open meeting will be requested. Motion by: _____________________Seconded by: _____________________Vote: ______________ A motion and a second to approve adjourning the meeting will be requested. Motion by: _____________________Seconded by: _____________________Vote: _______________

Documents

Stillwater Area Public Schools - Minnesota... · 7/18/2013 · M f DHH & BVI S iManager of DHH & BVI Services July 18, 2013. Overview of Auditoryyg/Oral Program • Early Childhood