stay courageous SPEAK LIFE a Stand firm LOVE WITH ALL · PDF fileStand firm LOVE WITH ALL YOUR HEART, MIND, SOUL, AND STRENGT Wait for the lord Nurture FAIT ... PURSUE holiness NEVER

stay courageous SPEAK LIFE aStand firm LOVE WITH ALL YOURHEART, MIND, SOUL, AND STRENGTWait for the lord Nurture FAITPERSEVERe overcome evil WITHgood stay true KEEP hopingPURSUE holiness NEVER GIVE UPREMAIN in him ENDURE ADVERSITUGH OUT LOUD LIVE free STAY ALERESCUE HEARTS stay true GIVEGENEROUSLY Believe in miraclesGNITE PASSION BE SINCERE inspirbind up the brokenhearted a LISTEN CAREFULLY BE good newshold loosely Build trust BREACHAINS FORGIVE UNRESERevedlyFollow closely desire wisdom STAY TRUE Dream bigger PRAYCONTINUALLY be still GO into al

STARTER PACK FOR VOLUNTEERS 2016 EDITION

© 2016 VISION VOLUNTEER STARTER PACK: SEPTEMBER 2016 PAGE 1/20

CONTENTS & INTRODUCTION

The Spirit of the Sovereign Lord is on me, because the Lord has anointed me to proclaim good news to the poor. He has sent me to bind up the broken-hearted, to proclaim freedom for the captives and release from darkness for the prisoners, to proclaim the year of the Lord’s favour and the day of vengeance of our God, to comfort all who mourn, and provide for those who grieve in Zion – to bestow on them a crown of beauty instead of ashes, the oil of joy instead of mourning, and a garment of praise instead of a spirit of despair. They will be called oaks of righteousness, a planting of the Lord for the display of his splendour. ISAIAH 61:1-3 NIV


CONTENTS

3 INTRODUCTON

4 Expectations

5 MISSION TEAMS

6 Schools

7 Thrive

8 Vision Kids

9 Woodlea Event Teams

10 CHARITY OPERATIONS

11 Finances

12 Safeguarding & Pastoral Care

13 Volunteer Operations

14 SUPPORT

15 Central Support

16 Giving

17 IT Support

18 Maintenance

19 Prayer & Worship

20 Vision Creative


3 INTRODUCTION

Giving your time to Vision

Vision is a Christian charity working with children and teenagers in Rossendale. The charity is run entirely by volunteers: some people work for Vision on a full-time basis and are supported by friends, family or their church; others volunteer in their free time at evenings, weekends, or on their days off work.

Vision needs volunteers of all ages with all kinds of skills, expertise and experience. Volunteering for Vision isn't easy. Our teams work very hard to maintain a consistently high standard, and the type of work we do often brings unexpected challenges. But ultimately the rewards of volunteering - for the team and the young people we meet - make all the effort worthwhile.

Our aims

Before applying to become a volunteer, it's essential that you understand Vision's aims and feel passionate about seeing them fulfilled.

> we choose to come face to face with an ever-changing youth culture and dare to present the never-changing gospel message, using every opportunity and all available means of communication.

> we choose to challenge, inspire, and equip young Christians to thrive in their schools, colleges, and homes.

> we choose to build lasting, positive links with churches and other organisations who share our heart and aims.

How to apply

When you’ve read the relevant information in this pack, follow these steps to request and application form:

1 go to www.thevisionwebsite.com

2 click ‘About us’ from the top menu

3 scroll to the end of the page and look for the ‘Volunteering’ section - follow the links and go to Step 2: Request an application form

When we receive your completed form, we'll look carefully at your answers alongside the requirements of the role and other applications we've received for the same team. We'll keep you updated at each stage of the process and may ask to meet you in person to discuss your answers in more detail.


4 EXPECTATIONS

Basic expectations

The following expectations for volunteers will help you decide whether or not Vision is the right place for you to give your time. If your application is successful, you’ll be given a handbook with more detail about what Vision expects from volunteers, and what you can expect from the charity.

To be considered to volunteer with Vision you must…

> be a Christian with a sincere desire to love and follow Jesus

> be aged 18+

> take responsibility for your own financial support

> have a heart for children and young people

You’ll be an ideal candidate if you are…

> passionate about your faith

> enthusiastic and hard-working

> teachable and willing to take on new challenges

> happy to work closely with others as part of a team

> a member of a local church

By joining a team you agree to…

> make every effort to always contribute constructively

> be an ambassador of Vision and its work

> recognise your accountability to Vision’s leadership

> live and work in accordance with Vision’s values, guidelines and policies

All Vision volunteers must…

> apply for a DBS disclosure through Vision*

> attend Safeguarding training

* Due to the nature of Vision’s work, if your DBS disclosure gives any information that would prevent you from working with under 18s you will be unable to volunteer for the charity in any capacity.


CHOOSE MISSION TEAMS IF…

you want to join our frontline teams who’ll come face to face with an ever-changing youth culture and dare to present the never-changing gospel message, using every opportunity and all available means of communication


6 SCHOOLS Supporters 4-11s 11-18s Volunteers Parents/Carers

Aims

1 to SHINE LIGHT into dark places where young people can feel lost

2 to SHARE our faith in Jesus - sensitively and with respect

3 to CONNECT schools and pupils to Woodlea Mission

Role

The Schools team will:

> develop a range of interactive, memorable lessons for secondary schools

> work with Vision Kids on primary school assemblies before big events

> work closely with schools to create a Schools Work Calendar, prioritising local schools and years 7-11

> work with the Events Team to bring content, resources and experience to other Vision events

> include occasional helpers (Schools Support Team) and sixth form pupils whose timetable allows them to help with lower school lessons

People

Role No. of Volunteers

Schools Team Leader 1

Schools Team 3

Schools Support Team 5+

Primary School Coordinator [also on Vision Kids team] 1


7 THRIVE Supporters 4-11s 11-18s Volunteers Parents/Carers

Aims

1 to INSPIRE young people to follow Jesus wholeheartedly

2 to EQUIP young people to be ‘in the world, but not of the world’

3 to TRAIN young volunteers to make a difference now and in the future

Role

The Thrive team will create spaces and opportunities for young people to:

> talk openly and honestly about challenges they face

> explore the Bible and pray together

> receive prayer, guidance and wisdom from those who have been following Jesus for longer

> have fun, laugh together and build strong friendships

The team will also:

> develop and promote resources that help Christian young people to ‘thrive, not just survive’ in their everyday life

> organise exciting trips (e.g. Soul Survivor) or one-off events, workshops or activities that will help strengthen their faith or develop their gifts

> help Christian young people grow in compassion for others and learn how they can make a difference through giving, praying and helping

> work with the Events Team to bring content, resources and experience to other Vision events, and to include/train young volunteers wherever possible

People


Thrive Team Leader 1

Thrive Team 6+


8 VISION KIDS Supporters 4-11s 11-18s Volunteers Parents/Carers

Aims

1 to SHINE the light of Jesus into the lives of children and families

2 to TEACH children more about the Bible and what it means to follow Jesus

3 to PREPARE children to stand strong and shine bright as they grow up in a world full of challenges, pressure and dangers

Role

The Vision Kids team will:

> work with the Events Team to continue to develop and run exciting events for children and families including Lite Nite, No Limits and Vision Kids Club

> work with the Schools Team and Reach Puppets on regular primary school assemblies for 4-11 year olds

People


Vision Kids Leaders 2

No Limits / Lite Nite Planning Team 3+

Vision Kids Club Planning Team 6+

Primary School Coordinator [also on Schools team] 1


9 WOODLEA EVENT TEAMS Supporters 4-11s 11-18s Volunteers Parents/Carers

Aims

1 to COORDINATE amazing events at Woodlea Mission

2 to BRING TOGETHER different teams to make the most of all available volunteers, experience and resources

3 to INCLUDE & TRAIN young volunteers wherever possible

Role

The Woodlea Event Coordinators will:

> manage a Woodlea Events Calendar, prioritising events for 11-18s but including Vision Kids and events aimed at other groups

> work closely with other teams to organise content, publicity, volunteers, resources etc.

> produce and distribute schedules including running orders, rehearsals etc.

The Safety Team, Technical Support Team and The Kitchen Team will:

> work closely with the Event Coordinators to organise support in their area of expertise

> organise volunteer rotas, maintain equipment and purchase supplies

> take responsibility for setup & pack down of equipment used

People


Woodlea Event Coordinators 2

Team Leaders (Safety, Technical & The Kitchen) 3

Safety Team - First Aid & Stewarding 8+

Technical Support Team - Sound, Lighting & Visuals 4+

The Kitchen - Catering 4+


CHOOSE CHARITY OPERATIONS IF…

your passion is to bring expertise and experience in areas that are essential to the work of the charity, including safeguarding, pastoral support, finances and volunteer management


11 FINANCES Supporters 4-11s 11-18s Volunteers Parents/Carers

Aims

1 to RECORD all income and expenditure

2 to COMPLY with all financial legal requirements

3 to PRODUCE financial statistics

Role

The Finances team will:

> manage and record all income and expenditure

> create and manage an easy-to-use process for volunteers to submit travel expenses and reimbursement claims

> keep a record of Gift Aid donations and GASDs, and submit claims to HMRC regularly

> manage PayPal and JustGiving accounts for web and text donations

> liaise with accountants to comply with Charity Commission and Companies House requirements

> use clear accounting categories to produce easy-to-understand financial statistics

People


Treasurer 1

Qualified Accountant [occasional assistance only] 1

Gift Aid coordinator [also on Giving Team] 1

Excel designer [also on Vision Creative Team] 1


12 SAFEGUARDING & PASTORAL CARE Supporters 4-11s 11-18s Volunteers Parents/Carers

Aims

1 to PROTECT under 18s from harm by maintaining a culture of safeguarding

2 to LISTEN to children and teenagers and offer help wherever possible

3 to CONNECT with parents and carers

Role

The Safeguarding & Pastoral Care team will:

> develop a robust, easy-to-understand Safeguarding policy and ensure all volunteers are properly trained to implement this

> manage DBS certificates and process new checks for volunteers

> create a simple procedure for disclosures so that children and teenagers know who to speak to, volunteers know how to respond (and also know how to report any concerns) and appropriate action is taken quickly and documented properly

> create and oversee opportunities for children and teenagers to be listened to and prayed with, from informal conversations to designated listening & prayer spaces, mentors, and professional counselling

> organise training for all of the above

> connect with parents and carers on specific issues relating to their child, and with broader advice, support and information via social media

> liaise with the Safety Team to oversee Health & Safety for under 18s

People


Safeguarding & Pastoral Care Team Leader 1

Safeguarding Coordinator 1

Parent & Carer Connect Team 2

Qualified Christian Counsellor 1

Listeners / Mentors 8+


13 VOLUNTEER OPERATIONS Supporters 4-11s 11-18s Volunteers Parents/Carers

Aims

1 to RECRUIT enthusiastic and gifted volunteers who have much to offer Vision

2 to DEVELOP the effectiveness of teams through training, feedback and opportunities for volunteers to grow in their gifts

3 to OVERSEE all aspects of volunteering to ensure a consistent approach

Role

The Volunteer Operations team will:

> recruit team leaders

> assist team leaders in recruitment of other volunteers

> manage Woodlea Mission as a productive working environment

> arrange volunteer agreements, working hours and time off

> give opportunities for regular volunteers to discuss their progress and development

> maintain the Volunteer Database

> organise training

> oversee Health & Safety for volunteers

People


Volunteer Operations Manager 1

Volunteer Operations Coordinator(s) 1 or 2


CHOOSE A SUPPORT TEAM IF…

you love Vision’s heart for young people but you’re happiest working behind the scenes on one of our support teams, empowering frontline mission with a range of expertise from admin and maintenance to design and fundraising


15 CENTRAL SUPPORT Supporters 4-11s 11-18s Volunteers Parents/Carers

Aims

1 to RESPOND as the charity’s first point of contact

2 to ORGANISE information and resources

3 to HELP other teams with time-consuming admin tasks

Role

The Central Support team will:

> manage a calendar of events and room bookings

> answer general emails, messages and phone calls; answer the door, manage deliveries, file documents, and manage fire safety records

> ensure Data Protection requirements are met

> maintain and update our Mailing Lists and co-ordinate communication via email and post

> manage and record all payments made on Vision’s credit card

> purchase ongoing supplies and resources for the office, kitchen, etc.

> liaise with team leaders to help with their admin responsibilities

> assist with DBS identification checking when needed

People


Central Support Manager 1

Central Support Team 3


16 GIVING Supporters 4-11s 11-18s Volunteers Parents/Carers

Aims

1 to COMMUNICATE with existing and potential financial supporters

2 to INSPIRE fundraising across all target groups

3 to SOURCE income for the charity

Role

The Giving team will:

> hand-write ‘thank you’ cards to new and regular financial supporters

> ensure supporters are kept up-to-date with Vision’s work and latest financial statistics

> organise speaking visits to churches or other interested groups

> organise official fundraising events

> encourage and facilitate fundraising challenges by individuals or groups

> promote different ways to give - online, text message, shopping etc.

> organise GASD donation buckets for appropriate events

> establish a range of funding sources

People


Giving Team Manager 1

Giving Team 2 - 4

Gift Aid Coordinator [also on Finances Team] 1


17 IT SUPPORT Supporters 4-11s 11-18s Volunteers Parents/Carers

Aims

1 to EMPOWER teams with a fast, efficient network setup

2 to ATTRACT visitors to Woodlea with free, accessible Wi-Fi for everyone

3 to HELP volunteers and fix any problems as quickly as possible

Role

The IT Support team will:

> manage and develop Vision’s IT network including server, office computers and printers, WiFi, CCTV, other connected devices including volunteer devices, and all cabling

> maintain computer and network equipment, arranging repairs and upgrades when needed

> manage Vision email addresses, OneDrive storage and logins

> manage software licenses and deployment

> keep network policy up-to-date

> help volunteers with computer problems

People


Network Administrator 1

IT Support Team 1 - 2


18 MAINTENANCE Supporters 4-11s 11-18s Volunteers Parents/Carers

Aims

1 to MAINTAIN Woodlea Mission as a clean, orderly, fully-functioning venue

2 to ORGANISE all building work, repairs, DIY etc.

3 to PROTECT the building, managing security and access

Role

The Maintenance team will:

> arrange regular DIY days for volunteers to help with routine installations, repairs, painting, and general maintenance

> arrange for the building to be cleaned on a regular basis, for toilets to be checked frequently and bins to be emptied and put out at the correct time

> carry out regular safety and security checks on the building and equipment including fire alarm testing, intruder alarm testing, checking locks, windows, doors, security lights etc.

> liaise with contractors for building work, installations, repairs and safety checks requiring a professional service

> set and monitor heating when building is in use

> develop a simple reporting procedure for volunteers so faults and breakages can be identified quickly

> purchase and store DIY tools and equipment

> manage warranties and purchases needing to be returned to manufacturer

People


Maintenance Coordinator 1

Maintenance Support Team 6+


19 PRAYER & WORSHIP Supporters 4-11s 11-18s Volunteers Parents/Carers

Aims

1 to RAISE UP children and teenagers who know how to pray

2 to UNITE volunteers and supporters in prayer for young people

3 to CULTIVATE a culture of prayer and worship in Vision

Role

The Prayer & Worship team will:

> pray together regularly at Woodlea Mission

> work with the Safeguarding & Pastoral Care team to offer prayer to young people

> work with the Thrive team to help young people learn about prayer and worship

> develop and facilitate use of the prayer space in the basement

> bring together prayer requests from other teams to create a regular prayer email that supporters of Vision can subscribe to

> organise prayer events for Vision volunteers

> organise musicians and singers for prayer and worship events including choosing songs, printing music and coordinating rehearsals and sound checks

> update CCLI record after each worship session

People


Prayer Coordinator 1

Prayer Team 8+

Worship Coordinator 1

Worship Team 8+


20 VISION CREATIVE Supporters 4-11s 11-18s Volunteers Parents/Carers

Aims

1 to IMPACT all target groups with eye-catching designs, media and artwork

2 to UNITE all of Vision’s work by developing a strong creative identity

3 to SUPPORT all teams by helping turn creative ideas into reality

Role

The Vision Creative team will:

> design publicity, promotional materials and branding for Vision events

> bring together information from all other teams to keep Vision’s work up-to-date on social media platforms

> design templates for other teams including social media, PowerPoint presentations, logos, letterheads, emails etc.

> design and update an official Vision app for young people

> design and update Vision’s website with information for supporters, parents/carers, and volunteers

> create and edit videos for mission teams and promotional events

> create video music channels and playlists for Woodlea Mission

> organise photos and video footage for events, and organise storage that can be accessed by other teams

People


Vision Creative Team Leader 1

Vision Creative Team 4+

Documents

stay courageous SPEAK LIFE a Stand firm LOVE WITH ALL · PDF fileStand firm LOVE WITH ALL YOUR HEART, MIND, SOUL, AND STRENGT Wait for the lord Nurture FAIT ... PURSUE holiness NEVER