Standard Operating Procedures · 2018. 10. 25. · New York MEPS August 2, 2017 Military Entrance Processing Battalion – New York Standard Operating Procedures Processing Requirements

New York MEPS August 2, 2017

Military Entrance Processing Battalion – New York

Standard Operating Procedures

Processing Requirements for

Applicants for Military Service

116 White Avenue Fort Hamilton

Brooklyn, NY 11252 (718) 765-7300

August 2, 2017

New York MEPS SOP 2

Table of Contents

Part 1 – Introduction Purpose ..................................................................................................................................................................... 5

Governing Directives, and Regulations ................................................................................................................. 5

Applicability ............................................................................................................................................................. 7

Supported Units ....................................................................................................................................................... 7

Summary of Changes ............................................................................................................................................. 7

Part 2 - Operating Hours and Processing Times Normal Operating Hours ........................................................................................................................................ 8

Non-Processing Days ............................................................................................................................................... 9

ASVAB Testing ........................................................................................................................................................ 9

Saturday Operations .............................................................................................................................................. 9

Part 3 - Applicant Preparation Preparatory Steps .................................................................................................................................................. 10

Red Carpet Treatment Program .......................................................................................................................... 10

Responsibility of Service Liaisons/Counselors .................................................................................................... 11

New York MEPS Applicant Rules for Processing ............................................................................................ 11

Applicant Arrival/Departure ................................................................................................................................ 11

Applicant Misconduct ........................................................................................................................................... 12

Holdovers ................................................................................................................................................................ 12

Hotel for Applicants .............................................................................................................................................. 13

Government Photo Identification ......................................................................................................................... 14

e-Security Enrollment ........................................................................................................................................... 14

Applicant Projection Requirements ..................................................................................................................... 15

Maximum Daily Capacity Allowance ................................................................................................................. 17

Medical Prescreening Prior to Projection ........................................................................................................... 17

Projection Requirements ....................................................................................................................................... 20

Lunch ...................................................................................................................................................................... 21

Requests for MEPS Action ................................................................................................................................... 21

DEP Discharges ..................................................................................................................................................... 22

Service Processing For (SPF) Changes ................................................................................................................ 22

Medical Records .................................................................................................................................................... 24

Ownership Transfers MEPS-to-MEPS ................................................................................................................ 23

Overdue Packet Roster ......................................................................................................................................... 23

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New York MEPS SOP 3

Projected Active Duty Date Changes (PADD) .................................................................................................... 24

"N" Status: Administrative Hold ......................................................................................................................... 25

Quality Review Program (QRP) ........................................................................................................................... 23

Shipper Projections ............................................................................................................................................... 33

Part 4 - Applicant Processing Applicant Processing Window .............................................................................................................................. 35

MEPS Processing Priorities .................................................................................................................................. 36

MEPS Opening Procedures .................................................................................................................................. 36

Commanders Welcome Brief ................................................................................................................................ 37

Shipper Processing ................................................................................................................................................ 37

Applicant Testing ................................................................................................................................................... 38

Testing Schedule ................................................................................................................................................ 38

Special Test Schedule ........................................................................................................................................ 39

Retest/Confirmation Test Procedures .............................................................................................................. 40

Medical Processing ............................................................................................................................................... 41

Prescreen ............................................................................................................................................................ 42

Disclosure of Additional Information (Medical and Non-Medical)............................................................... 42

Special Category Applicants ................................................................................................................................. 43

Officer Candidate Applicants ............................................................................................................................... 43

Consultations .......................................................................................................................................................... 43

Previously Medically Discharged Applicants ...................................................................................................... 44

Over 40 Physicals ................................................................................................................................................... 44

No Show Procedures .............................................................................................................................................. 45

Manual Processing Procedures ............................................................................................................................ 45

MEPS Walk-In Policy ........................................................................................................................................... 45

Same Day Processor (SDP) Policy ........................................................................................................................ 40

Part 5 - Station Administration and Education Files Room and Access to Applicant Records ..................................................................................................... 47

Expectations of Recruiters .................................................................................................................................... 49

Enlistment Ceremonies ......................................................................................................................................... 44

MEPS Recruiter Orientation and Training ....................................................................................................... 51

Senior Liaison Meeting ......................................................................................................................................... 51

InterService Recruiting Committee (IRC) Meeting ........................................................................................... 51

MEPS Security and Emergency Management ................................................................................................... 51

Extensions/Exceptions to Policy ........................................................................................................................... 52

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New York MEPS SOP 4

Applicant Tracking ................................................................................................................................................ 53

Appendix 1— NEW YORK MEPS Operating Schedule and Cut-off Times ................................................. 54

Appendix 2—Typical Applicant Processing Schedule ........................................................................................ 55

Appendix 3—Applicant Conduct/Reminders ...................................................................................................... 56

Appendix 4—New York MEPS Required Records for Prescreen/Medread .................................................... 58

Appendix 5—Forms ............................................................................................................................................. 67

Appendix 6—Glossary .......................................................................................................................................... 64

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New York MEPS SOP 5

PART 1 – INTRODUCTION Purpose

This standard operating procedure (SOP) contains the procedures and policies of the Military Entrance Processing Battalion - New York (MEPB New York / New York MEPS). It outlines the daily operating procedures of the New York Military Entrance Processing Station (MEPS) and the Recruiting Service responsibilities in the processing of applicants. It should also foster a productive relationship between the Accession Triad: the supported Recruiting Services, the Recruit Training Facilities and the Nashville MEPS. This SOP is in keeping with the USMEPCOM philosophy of "Red Carpet" treatment of applicants. Specific applicant problems, recruiting service needs, or USMEPCOM policy changes may generate periodic changes to these procedures. The following procedures are effective immediately until superseded. This SOP will be officially reviewed by the New York MEPS command and section supervisors on an annual basis for updates and revisions. Changes may be implemented by the command at any time based on USMEPCOM information message updates. All changes will be circulated with IRC commands prior to implementation. NOTE: This SOP has been designed to provide the highest level of customer service to our applicants and the supported Recruiting Commands within the limits of our effective capabilities. All MEPS personnel are expected and required to remain within the confines of this instruction at all times, whereby any Exception to Policies will be considered by the Operations Officer or Commander on a case-by-case basis in extreme circumstances. The purpose of this SOP is to explain MEPS procedures in support of applicant qualification and enlistment into the Armed Forces and to ensure a professional relationship between supported Recruiting Services and the MEPS. This publication is a guide and is not intended as a substitute for regulatory guidance. Service Liaisons, Recruiting personnel, and MEPS staff must be familiar with the appropriate regulations regarding the processing of applicants for military Service. NEW YORK MEPS Mission Statement:

“To qualify applicants and ship recruits for military and federal Services during peacetime and mobilization and to conduct the Department of Defense Student Testing Program.”

Governing Directives, and Regulations

REFERENCES

a. AR 601-270 (Military Entrance Processing Station (MEPS), Administrative revision, dated 13 SEP 2011

AETCI 36-2002, (Air Force) Recruiting Procedures for the Air Force

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New York MEPS SOP 6

AR 25-400-2, The Army Records Information Management System 9 (ARIMS)

AR 340-21, The Army Privacy Program

AR 601-210m Regular Army and Army Reserve Enlistment Program

AR 601-222, Armed Service Military Personnel Accession Testing Programs

AR 601-270, Military Entrance Processing Station (MEPS)

COMDTINST M1 100.2D (Series), ( Coast Guard) Coast Guard Recruiting Manual

DoD 5200.2 (All Services), DoD Personnel Security Program

DoDI 1304.2, Instruction Pre-enlistment Forms

MCO P1100.72 (Marine Corps), Military Personnel Procurement Manual (MPPM), Volume 2, Enlisted Procurement

Navy Recruiting Manual (Navy), Navy Recruiting Command Instructions 1130.8-series

b. USMEPCOM Electronic Fingerprint Capture Station (EFCS)2100, Ten Print Live Scan System User’s Manual

c. USMEPCOM Regulation 25-30, Official Mail and Distribution Management Program

d. USMEPCOM Regulation 25-52, Management and Disclosure of Command Information

c. USMEPCOM Regulation 40-1, Medical Processing and Examinations, Jan 1, 2017

d. USMEPCOM Regulation 40-8, Human Immunodeficiency Virus (HIV) and Department of Defense (DoD) Preaccession Drug and Alcohol Testing (DAT) Program

e. USMEPCOM Regulation 55-2, Recruit Travel, Jun 13, 2016

f. USMEPCOM Regulation 385-1, Safety and Occupational Health Program

g. USMEPCOM Regulation 680-3, USMIRS

h. USMEPCOM Regulation 611-1, Enlistment Qualification Tests, Jan 30 2017

I. USMEPCOM 601-23 (Enlistment Processing and Exam), Feb 27, 2017

J. USMEPCOM 715-4 Meals and Lodging 29 November 2010

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New York MEPS SOP 7

Applicability This SOP applies to all New York MEPS personnel, Recruiting Service Liaison personnel assigned to the New York MEPS and the Recruiters and Commands serviced by the New York MEPS.

This SOP supersedes the previous version dated 20 June 2016.

Supported Units The following Recruiting Service units are considered primary customers:

• New York City Recruiting Battalion, Army

• Mid Atlantic Recruiting Battalion, Army

• Army Medical Detachment (AMEDD), New York

• Navy Recruiting District, New York

• Marine Corps Recruiting Station, New Jersey

• Marine Corps Recruiting Station, New York

• 313th US Air Force Recruiting Squadron, New York

• U.S. Coast Guard Recruiting Office, New York

• U.S. Coast Guard Recruiting Office, Newark

• New York National Guard

• New Jersey National Guard

• Connecticut National Guard

Summary of Changes This document represents administrative revisions and should be read in its entirety.

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New York MEPS SOP 8

Part 2 – Operating Hours and Processing Times Normal Operating Hours

The normal operating hours for the New York MEPS are from 0600-2000, Monday through Thursday, and 0600-1800, Friday. Applicants will arrive according to the table: The control desk will operate the entire duration of each day. Service Liaisons must be in place and ready to handle their applicants NLT 0610 to avoid processing delays, and must remain at MEPS until all their applicants have checked out and departed.

Applicant Category Latest Arrival Time to the MEPS Remarks

Shippers, Physicals, Inspects, Same Day Processors (SDP) 0615

*If running late: Recruiter must call Service Liaison. Liaison must notify Processing Supervisor so MEPS can account for applicant.

Medical Consults 0615

Specials (Attorneys, Healthcare

Professionals, and Chaplains)

No earlier than 0700 No later than 0800? see UMR

Liaisons must project by the established MEPS cut-off time. If a special-category applicant arrives at the MEPS unscheduled, they will be processed in accordance with the walk-in policy and given head-of-line privilege only. Ref. USMEP REG 601-23, ch 3-6, d, 3.

Officer Candidates, Officer Training School, Reserve Officer

Training Corps, Prior-Service, and Cadets

0615

*Are not “Special-Category” Applicants, but will receive front of the line privileges (Yellow Dot on ID Badge)

DEP Only 0730 CAT ASVAB

Monday & Wednesday Tuesday & Thursday

0900-1600

1200-1600

Applicants must be signed in at testing window NLT 1600

Certain sections may not begin processing applicants until morning check-in procedures have been completed. Specific sectional operating hours are as follows:

Medical 0615-1500 Testing 0615-2000 (M&W) 1400-2000 (T&TH) Processing 0600-2000 Command Group 0830-1700 Appendix 1 contains the processing arrival and cut-off requirements for the New York MEPS.

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New York MEPS SOP 9

Non-Processing Days Training Days: USMEPCOM designates four training days on the FY Operating schedule. Applicants are not processed on Training Days. Service counselors may be present in the station on training days and are invited to participate in the training sessions.

Holidays: MEPS is closed on all federal holidays and on additional holidays identified by USMEPCOM.

Organizational Day: There will be one non-processing Organizational Day per year.

ASVAB Testing The Testing Section will administer the ASVAB test Monday and Wednesday between 0900 and 1600, Tuesday and Thursday between 1200 and 1600. There is no CAT ASVAB session on Fridays except the Friday before the working Saturday between 0900-1600. Testing time will be published accordingly.

Projections for all tests are due 24 hours prior to the test date. Less than prior to the 24 hour window, the Services will submit APLs for applicants projected as a walk in by 1300 on the day of testing. Service Liaisons must submit a USMEPCOM 727 with a “W” type projection. There are no walk-in Special tests.

Same Day Processor (SDP) applicants must report to the MEPS no later than 0630 on Mondays and working Saturdays.

Saturday Operations The New York MEPS will open on Saturday in accordance with the USMEPCOM Fiscal Year (FY) Operating Schedule. The MEPS will conduct night testing on Friday from 1600 to 2000 hrs. and Specialty Testing on Saturday morning. All applicant must be projected 48 hours prior to the day of visiting the MEPS.

The following apply: a. The Commander determines if the MEPS will open. b. Specialty Testing will be projected in Testing the Thursday prior to Saturday. c. No processing cutoff extensions will be granted during Saturday operations. d. Medical consults are not available on Saturdays e. Over-40 physicals are not conducted f. Privileges for Special Category applicants is not offered, however they may elect

standard applicant processing, See Special Category Applicants g. Projections for Saturday openings are due by 1300 the Thursday prior. h. Projections for processing the Monday following a Saturday opening are due NLT

1300 the preceding Thursday. i. Shippers will not be processed on Saturdays. Shippers must be projected for Monday

by 1100 on the Thursday before. j. Normal walk-in policy applies.

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New York MEPS SOP 10

Part 3 – Applicant Preparation Preparatory Steps

Applicant preparation is the key to successful MEPS processing. Recruiters and Liaisons are responsible for ensuring only thoroughly screened applicants are projected for processing. Applicants must have all required documentation to process. The Quality Review Program (QRP) will determine each applicant’s eligibility to process. Any discrepancies not corrected by 1100 the following processing day of the initial QRP completion will cause the projection to be deleted, and not allowed to process for the next 48 hours. Applicants cannot walk in the following day if he/she has been deleted because of discrepancies. These applicants must be re-projected 48hrs out.

Recruiters are encouraged to show their applicants the “A Day at the MEPS” video prior to bringing them to the MEPS. A Day at the MEPS” video is available online at https://www.mepcom.army.mil/video.html ???

Applicants are required to remain inside the MEPS until their processing is complete. The only exception to this policy will be for those applicants who must leave the MEPS for official purposes prior to the conclusion of all processing. It is imperative that applicants be ready to process at the established time. All documents (personal data, parental consents, medical pre-screening, etc.) must be accurate. If not, the applicant will be sent back to the Service Liaisons. Delays in processing due to incomplete paperwork will not change processing windows established by the service’s first full physical.

Red Carpet Treatment Program Many young applicants arriving at our MEPS are away from their homes for the first time. Most of these young men and women are contemplating the first major decision in their lives. They may be anxious, nervous, and apprehensive. Professional and courteous treatment from our MEPS staff can help reduce many of these emotions.

The New York MEPS Red Carpet Treatment Program focuses on the level and quality of service provided to our Applicants, Service Liaisons, and the General Public. The success of this policy depends upon the spirit in which it is implemented. The impression we create will be long lasting not only in the minds of the men and women who seek to join our Armed Forces, but of their friends, family, and fellow service men and women. This first impression will ultimately influence the decision an applicant will make regarding enlistment. While there is stress from processing a volume of applicants in a day, the focus must be on the importance of personal contact with the applicants. The larger the applicant flow, the more important the personal focus becomes.

The manner in which applicants are treated at our MEPS reflects the individual pride and professionalism of each MEPS member. Every member of the MEPS must understand this policy and embrace the procedures and intent outlined in this policy. While the MEPS may be processing 100 applicants for the third consecutive day, for most of the applicants on the floor, today is their first experience with the military. Pleasant, upbeat, and positive exchanges

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between staff and applicants will not only create a pleasant work environment for the staff, but will also show the applicants that the military is a good career choice.

The New York MEPS solicits feedback from our applicants by using a Customer Satisfaction Survey. Each applicant is provided the opportunity to complete this survey so we may understand our applicant’s needs.

Responsibility of Service Liaisons/Counselors Service Liaison/Counselors must be in uniform and ready for duty at 0600. Civilian clothes and PT gear are prohibited while processing applicants. Processing will be suspended for that service until the Service Liaison/Counselors are in the correct uniform and their chain of command will be notified. Service Liaison/Counselors or Recruiters must remain at the MEPS until all their applicants have completed processing and departed the station. If there is no representative from the Service at any time throughout the duty day the applicants will not be allowed to process (including applicants who are testing) and the chain of command will be notified.

New York MEPS Applicant Rules for Processing During the pre-screening process, recruiters are required to brief applicants on the New York MEPS rules for processing located in Appendix 3. The Senior Liaisons/Guidance Counselors along with the New York MEPS personnel are required to reinforce these rules when the applicants are processing. Preparation is the recruiter’s responsibility, this tool is provided to assist in preparing their applicants for the best experience possible while processing for the Armed Services. MEPS staff reserves the right to prohibit processing based on an applicant’s failure to meet the minimum requirements outlined in the rules for processing. Any applicant processing whom that arrives with a weapon, cannot remove piercings, or does not meet the dress code requirements will not process that day. A RBJ date will be placed to return no earlier than 24 hrs, 6 months, etc.

Applicant Arrival/Departure Recruiting Services are responsible for the applicant’s entrance into the MEPS and departure from the MEPS. Applicants will not walk out of MEPS without a liaison/recruiter escorting them out of the building. Recruiters need to brief applicants prior to entering the MEPS, follow the security procedures, escort the applicant into the baggage room, escort the applicant to the control desk and then report to the Service Liaison or recruiter lounge located on the 1st floor. Recruiting interviews with applicants is not authorized within the MEPS, meal and lodging facilities, MET Sites or during school testing. This may only be conducted in respective Service Liaison offices. If the recruiter interrupts the applicant check in or processing at any time during the duty day, the recruiter will be asked to leave the building and the chain of command will be notified. For Testing Arrivals, Applicants checking in for testing must sign the testing sign-in sheet NLT 1600 hrs. or will not be allowed to test.

Recruiters Arrival/Departure Recruiters are to follow the MEPS visitors rules outlined below.

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1. Sig in the military sign in sheet, annotate the reason for visit and Sponsoring Liaison 2. Receive a visitor’s badges from the Control Desk time and date stamped 3. The visitors badge allows for visit to the recruiting liaison’s office for business 4. Each Branch of Services are authorized two (2) Recruiters Badged allowing for recruiters to remain in the Recruiters Lounge.

All Day Testing Arrival:

Applicants checking in for testing must sign the testing sign-in sheet NLT 1330 hrs or will not be allowed to test.

Applicant Attire

Applicants must wear appropriate (See appendix 3) clothing when processing through the New York MEPS. Applicants will be asked to tuck in their shirts or blouses while processing at the MEPS if needed.

The staff members at the Control Desk will determine if an applicant meets the standard of dress, and bring to the attention of the Processing Supervisor, and Operations Officer. If an applicant is not in compliance with the standard, they will be sent to the appropriate Service Liaison for resolution. See Appendix 3 for Applicant Conduct/Reminders.

Applicant Misconduct The Battalion Commander, Senior Enlisted Advisor, Operations Officer, Assistant Operations Officer, Processing Supervisor, Medical Supervisor, and Testing Control Officer have the authority to stop the processing of any applicant for misconduct at the MEPS or the contract hotel. The hotel is authorized to evict applicants who violate the rules and will contact law enforcement authorities, if necessary. Applicants who are evicted for failure to obey hotel rules will be banned from the contract hotel and will not process that day at the MEPS. An "N" status with the appropriate date to return will be decided by the MEPS Commander or his/her delegate.

The MEPS Commander will decide whether or not to ship enlistees in cases involving misconduct or liability at the hotel.

Holdovers A holdover is an applicant who while at the MEPS did not complete processing (for any reason), is staying in the lodging facility overnight, and is returning to the MEPS the next day. Holdover Applicant Projection Lists must be submitted to the Operations Control Desk NLT 1500hrs. Holdovers will not be projected or permitted over the weekend, holidays or non-processing days. For shipper holdovers, see applicant projected timeline requirements table on page 13 for cut-off times. Shippers’ packets must be complete in order for Travel to get orders and airline ticket from Commercial Travel Office (CTO). If applicant packet is not complete, they are not considered a holdover unless MEPS or MEPCOM is at fault. Once shipper packet is complete, Service needs to notify OPSO as soon as possible in order to coordinate with Travel Assistant,

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and CTO for orders and issuing of airline ticket. Transportation to airports are required to be at airport NLT 1 hour prior to the latest flight of regularly scheduled applicants. Reference page 29 for Shipper details.

Travel Contingency When travel disruptions (e.g. hurricanes, snow storms, tornadoes, etc.) or other circumstances impact shipper travel nationwide, J-3-MEOP/Current Operations Recruit Travel Management Branch will provide timely guidance to the MEPS. Applicants will not be sworn in if they are not going to make the Reception Training Center cutoff time IAW the onward ground transportation bus schedule, or flight arrival times, with the exception of applicants utilizing the 2-day shipping program (western sector only). The MEPS will need an ETP from the MOC for applicants accessing and not shipping the same day. Please refer to UMR 601-23 paragraph 5-16b. If projected shippers are sworn in and cannot depart the MEPS due to cancellations of flights, severe weather, etc., they will be considered as holdover shippers and will be under the responsibility of their respective Recruiting Service for their behavior and daily accountability. MEPS Commanders will provide the holdover shippers logistic requirements IAW UMR 601-23 paragraph 5-16c. The MEPS, not DTMO, is responsible for providing a recruit’s travel, lodging, and/or meal accommodations support if they have not departed the originating MEPS. The MEPS will notify the SL/GC when inclement/urgent weather is forecasted that may impact recruit travel to include HTS/DS applicant travel.

Hotel for Applicants Service Liaisons must provide their hotel projections on USMEPCOM Forms 727-E Processing List (page 2) to the Control Desk no later than 1300hrs daily (No 727-E will be turned in on working Saturdays). Any changes must be submitted NLT 1500hrs on updated USMEPCOM Forms 727-E. Service Liaisons are responsible for ensuring their projections are correct. The hotel will provide transportation for night ASVAB testers only. The Recruiting Services are responsible for transporting all other applicants to the hotel. Applicants may only be dropped off at the hotel 1600hrs to 2000hrs Monday thru Thursday and Friday (working Saturdays only) and dinner is served until 2100hrs. Drop off time on Sundays is from 1300hrs to 2000hrs and dinner is served until 1900hrs. Only applicants who are projected correctly will stay at the hotel. If an applicant is not projected correctly, they will not stay at the hotel. Only 1 walk-on applicant is allowed therefore it must be coordinated through the MEPS 1SG. Each applicant will receive a hotel fact sheet from the recruiter titled “NY MEPS Prearrival Fact Sheet April 2017” that covers the rules and amenities of the hotel. Applicants are responsible for following all rules.

Applicants placed in a holdover status by 1430hrs or within 30 minutes after expiration of an ETP will be allowed to stay at the hotel with the proper projection. The Recruiting Service is responsible for transporting holdovers to the hotel. Applicant projected to be at the hotel must be at signed at the MEPS NLT 1300 to allow for the proper testing time and hotel transport. Applicants who are not projected or who do meet the cutoff time 0800 will be considered a Walk-in applicant.

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Applicants hotel projection cap: (see contract for walk-in definition)

Mon-Tues 126 applicants (no exceptions)

Wed-Thurs 104 applicants (no exceptions)

Government Photo Identification Recruiting Services are responsible to ensure all shippers have valid TSA approved photo identification. Applicants without valid photo identification will not ship. Adult passengers 18 and over must show valid identification at the airport checkpoint in order to travel. Reference https://tsa.gov/travel/security-screening/identification: •Driver's licenses or other state photo identity cards issued by Department of Motor Vehicles (or equivalent) •U.S. passport •U.S. passport card •DHS trusted traveler cards (Global Entry, NEXUS, SENTRI, FAST) •U.S. military ID (active duty or retired military and their dependents, and DoD civilians) •Permanent resident card •Border crossing card •DHS-designated enhanced driver's license •Airline or airport-issued ID (if issued under a TSA-approved security plan) •Federally recognized, tribal-issued photo ID •HSPD-12 PIV card •Foreign government-issued passport •Canadian provincial driver's license or Indian and Northern Affairs Canada card •Transportation worker identification credential

Incomplete/incorrect data Applicants must present a completed USMEPCOM Form 680-3A-E at initial check-in at the MEPS. MEPS personnel will perform a QRP. MEPS personnel will verify that USMEPCOM Form 680-3A-E is completed before releasing the applicant for processing. If an aptitude examination is completed and an incomplete/incorrect USMEPCOM Form 680-3A-E is discovered after the examination, MEPS personnel will score the test using standard procedures and enter a “N” status with an appropriate “N” status reason. Circle the missing or incorrect items on the USMEPCOM Form 680-3A-E using a red pen and annotate on the top margin of the form “INC (or UNVERIFIED) PERSONAL DATA”. When correct or verified information becomes available, annotate the information on the USMEPCOM Form 680-3A-E, line through the statement on the USMEPCOM Form 680-3A-E, clear the “N” Status and update USMIRS with the personal data change/correction.

e-Security Enrollment During initial enrollment, all applicants who process through the New York MEPS must present a fully completed and original UMF 680-3A-E. Do not sign block 21 or 23 prior to arriving at

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MEPS. An applicant whose SSN has not been verified by SSA with results posted in USMIRS must present one of the source documents listed UMR 601-23, Figure 9-1, Acceptable Forms of Identification for Biometric Enrollment, issued by an employer, state, or government entity displaying the applicant’s SSN. Acceptable source documents must be current and unexpired.

Applicant Projection Requirements Service Liaisons will complete all projections in the USMEPCOM Integrated Reporting System (USMIRS). Service Liaisons are required to turn in all USMEPCOM Forms 727-E Processing Lists (PL) in accordance with the timeline on the next page.

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APPLICANT PROJECTION TIMELINE

Applicant Status

Time PL Due Remarks

Shipper 1400 - 30 day projection (APL) submitted to Travel.

1100 - 48 hours prior to shipping. Must turn in medical record. Hotel and Meal PL must be turned in by 1300. (No 24/28 shippers)

Must be committed in USMIRS 72 hours prior to shipping. Changes within 72 hours require an exception to policy.

Flight cannot be guaranteed if within 72hrs.

Holdover Shipper

1100 on the day the applicant was supposed to ship. Hotel and Meal PL must be turned in by 1300. (No 24/28 shippers)

ETP on a one to one basis

Processor 1300 - 48 hours prior to processing. Must turn in medical record and DD Form 2807-2, dated March 2015. Hotel and Meal PL must be turned in by 1300.

Services have until 1100 the following day to correct QRP deficiencies. Any deficiencies not corrected will result in a deleted projection. Missing records or DD Form 2807-2 will result in an automatic deletion.

Tester 24 hours prior to the test Submit APL to testing. APLs for applicants projected as a walk-in by 1300 day of testing (W type projection for ASVAB only) No Walk ins for special test

Special Tests

24 hours prior to the test No Walk ins for special test No Walk ins for special test

Walk-in Prior to the completion of morning, check in NLT 0630.

Applicants must have walk-in tag and proper paperwork. The walk-in tag is a sensitive item, if walk-in tag is lost, service will lose their walk-in for that day. OPSO will be notified of lost tag so the tags can be collected from all services, and a new batch can be made and signed by the MEPS CDR.

HTS /DS Records must be submitted to QRP 5 days prior to ship day.

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Maximum Daily Capacity Allowance Maximum Daily Capacity Allowance (MDCA) processing provides each Service a guaranteed minimum level of daily contract/full medical exams. The MDCA numbers will be sent out from the Commander for that Fiscal Year.

The MEPS Commanders may increase daily service allocation numbers (even if the increase exceeds the MEPS daily maximum capacity) on a case-by-case basis. The Operations Officer, and Processing Supervisor cannot raise or modify the MDCA. Redistribution of daily-unused Service allocations is allowed between Services up to the MEPS daily maximum capacity. All unused allocations must be properly projected and follow all established MEPS policy i.e. projected to contract or for a full physical, completed QRP, etc. The Operations Officer, Processing and Medical Supervisors will ensure, during QRP, that Recruiting Services may only project five (5) over their MEPS maximum daily capacity allocation (MDCA). If projections exceed MEPS capacity, the Service Liaisons/Guidance Counselors will be notified to reduce their number of projections in order to bring the total down to MDCA. The Service will provide the MEPS with names of applicants projected to be deleted, NLT 1100, the day after notification of exceeded MEPS capacity. If the Service fails to lower their applicant numbers by 1100, the day after notification, the Lead HRA, Lead Medical Tech and Testing Clerk will only QRP up to the cap for that Service and delete the remaining projections. Inter-Service trading is allowed if needed.

The established walk-in policy remains in effect. These allocations may be changed based on guidance from MEPCOM and changing workloads. MDCA does not impact shippers or other processors, only contracts and full physicals but be aware of your Service specific caps and ability to process.

With the implementation of MDCA, extended hours (beyond normal MEPS working hours) are no longer authorized without approval from the Sector and Battalion Headquarters.

Medical Prescreening Prior to Projection Form 2807-2 (Accessions Medical Prescreen Report, dated March 2015) is required for all applicants. USMEPCOM physicians will use to document the decision whether to authorize a physical examination. Prior Service applicants may be waived for specific processing requirement based on Branch of Service policies. A Medical Prescreen timeline starts when the all required forms and documentation are submitted to the medical section. The Medical Section will maintain a log of prescreens. Any incomplete submission will be returned to the liaison’s office. All applicants must submit a DD Form 2807-2, (Medical Prescreen of Medical History Report) with the recruiter before coming to the MEPS. A DD Form 2807-2 is valid for 90 days from the date applicant signed in Section V. For overseas processors, the prescreen is valid for 120 calendar days from the date applicant signed in Section V. After the validity period has passed, the applicant will submit a new DD Form 2807-2. The DD Form 1966 (Record of Military

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Processing – Armed Forces of the United States) must accompany the pre-screen for all minor applicants. Service Liaisons will submit to the Files Room.

USMEPCOM has been directed that a "YES" response to item 138 (Been arrested or other encounters with law enforcement) will be treated similar to Items 9 (glasses/contacts), 11 (defective color vision), and 20 (braces) for prescreen processing timelines and walk-in policy. If the MEPS believes a walk-in applicant answering "YES" to Item 138 and "NO" to all other items (except 9, 11, and 20) has a serious behavioral health issue, the MEPS will contact J-7/MEMD for further guidance. See the section below on Prescreen Timelines for additional information. The new DD Form 2807-2 includes additional medical history questions to assist applicants in providing their health history information to USMEPCOM. Applicants are still required to submit medical documentation. The "New York MEPS Required Records for Prescreen Documents List" is located in Appendix 4. (New medical update) The applicant completes sections I through V of the DD Form 2807-2 before coming to the MEPS. The form can be filled out manually or electronically. If the form is completed manually, it will be filled in with black or blue ink. MEPS will accept computer-generated check marks, Xs or initials on DD Form 2807-2 questions for any August 2011 and March 2015 computer-generated forms. Although applicants are not required to initial each item, applicants must still fully explain all "Yes" items in Section III (March 2015 version). Prescreen Timelines Service Liaisons need to specify how many pages are being turned in on cover sheet. Page numbers are required to be written on the bottom of each page turned in. Prescreen timelines remain the same per policies in reference USMEPCOM 40-1. The item numbers (question numbers) have changed for these policies and question 138 has been added per OSD Accession Policy. Prescreens that have no "yes" responses noted in any item numbers other than 9, 11, 20, and 138 on the DD Form 2807-2 will be reviewed the same day. Prescreens that have any positive medical history (other than item numbers 9, 11, 20, and 138) and 5 or less single-sided pages of supporting medical documents will have 2 processing days for review. 2 day prescreen timetable: If the prescreen is turned in NLT noon on: Then the review is completed NLT 11:00 on: Monday Wednesday Tuesday Thursday Wednesday Friday Thursday Monday Friday Tuesday

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Prescreens that have any positive medical history (other than item numbers 9, 11, 20, and 138) and more than 5 single-sided pages of supporting medical documents will have 3 processing days for review. The CMO, ACMO, or FBP may require additional documentation which could extend projection time. Example: Recruiter submits medical documentation to the MEPS of up to 5 pages with the DD Form 2807-2 pre-screen NLT noon Monday for an applicant projected to process NET (not earlier than) Thursday. MEPS will provide the status of the applicant (cleared to process or additional information required which will cause the projection to need to be deleted) NLT 1100 Wednesday; i.e., Monday to Tuesday is day one, and Tuesday to Wednesday is day two. Also, QRP in this example should occur on Tuesday at 1300. 3 day prescreen timetable: If the prescreen is turned in NLT noon on: Then the review is completed NLT 11:00 on: Monday Thursday Tuesday Friday Wednesday Monday Thursday Tuesday Friday Wednesday In the instances of exceptionally complex cases a longer review may be required as determined by the CMO. In these cases, the medical department will notify the Service Liaison within the initial time period with an estimate of how much additional time may be required to complete review. A walk-in is defined as an applicant not projected for processing at or before the established MEPS projection cut-off time. A walk-in prescreen must have no "yes" responses noted in any item numbers other than 9, 11, 20, and 138 on the DD Form 2807-2. The Service liaison will print a USMEPCOM PCN 680-3ADP (Processes/Enlist Record) to assist medical personnel in determining if a duplicate file packet exists for this applicant and to allow for USMIRS data entry, if required. Incomplete or unsigned DD Form 2807-2 will be returned to recruiting personnel without action until corrected. New York MEPS is aligning itself more closely to UMR 601-23 & UMR 680-3, which requires that applicant records be fully screened by both the Recruiting service and, as a final check, by MEPS staff during the MEPS Quality Review Process (QRP). Recruiting Service Liaisons will submit a records request for applicants considered for the 48 hours projection (Recommend this be done 72 hours before the applicant is scheduled to show). The MEPS will ensure all records are pulled for screening specifically for QRP NLT 1000 daily or the night prior. Each record must be accompanied with a QRP prescreen (attached) verifying that the Recuing Service Liaisons have conducted a review and attest of its accuracy. Records without a signed QRP prescreen will be returned. All 48-hour QRP fixes must be submitted NLT 1100 the following day to prevent deletion.

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Projection Requirements The following table outlines the minimum requirements for projecting an applicant:

Type of Applicant

Required Documents prior to projection

Documents required upon arrival at the MEPS

Remarks

Shipper USMEPCOM Form 727 Shipper packet per USMEPCOM Reg 601-23

Packet must be in order with specified number of copies. Shippers Projections must be submitted NLT 1100 for processing 48 hours out.

ASVAB Tester

USMEPCOM Form 727 Original USMEPCOM Form 680-3A-E, JUN 2015 (correctly filled in)

Complete & accurate (Wet Signatures required) Service Liaisons must have personal data committed in MIRS. Must include parental consent, if required.

Full Physical USMEPCOM Form 727

DD Form 214, NGB-22 or DD Form 368 (REDD in rare instances or Discharge Order)

For Prior Service Applicants.

DD Form 2807-2, dated March 2015

DD Form 2807-2 with any required additional documentation

Must include parental consent, if required. Must be completed no more than 60 days prior to initial processing date.

DD Form 1966/5 Parental Consent (must be current version)

Must be signed by guardians. Block 41 must be verified by recruiter for single parent signatures

Medical Inspect

USMEPCOM Form 727 Any required documentation requested by the Medical Section.

Must have original copies of their physicals unless they are DAV/DAG, Phase II shipper, or have completed their physical at another MEPS.

All Applicants USMEPCOM Form 727-E Series Copy 2 for lodging Copy 5 for lunch

Liaisons must have applicants sign Copy 5 for lunch during morning check-in and bring completed form to the Control Desk.

NOTE: The USMEPCOM Form 727-E Processing List contains five pages that USMIRS lists as copies. The NEW YORK MEPS uses pages one, two, and five. All applicants must have page one of USMEPCOM Form 727-E for projection. Service Liaisons must print and submit page two for applicants who require lodging and page five for applicants who require lunch.

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Lunch The New York MEPS provides a free lunch for applicants through a contracted caterer. Service Liaisons must use page five of USMEPCOM Form 727-E to project their applicants for lunch. Projections must be made by 1300, 48 hours prior to processing. If an applicant is not projected for lunch, the staff cannot guarantee that the contractor will have food for him or her.

After morning check-in, the morning numbers will be completed. The meal APLs will be counted for each service, totaled, and faxed to the caterer. This will be done by 0800hrs. Each MEPS Section to include the Service Liaisons are responsible for feeding their applicants and ordering meals. All meal not personally signed for by the applicants will be brought to the MEPS Control and be processed IAW UMR 55-2. Applicant are allowed to have seconds when there are meals left over. MEPS staff will discard all perishable items at the end of the day IAW UMR 55-2.

Requests for MEPS Action The Files Room completes DEP discharges, Service processing for (SPF) changes, personal data corrections, records requests, and ownership transfers (MEPS-to-MEPS). Service Liaisons must submit a New York MEPS Form 18 (Files Room Transaction Request Form) and USMEPCOM Form 680-3A-E to the Files Room along with the required documentation to formally request a MEPS action. Files Room Transaction Requests must be turned into the Files Room NLT 1000hrs. Files Room customer Service hours are from 0900-1300 and 1500-1630 daily. MEPS personnel will complete the action within 24 hours. If the request contains incomplete information, the Service Liaison must fix the deficiencies and resubmit the request.

Records request: Service Liaison may request records during the Files Room operating hours. Records request containing 10 records will be processed within 24 hrs.

Records accountability: When a records transaction occurs between the filer room, staff members and liaisons, the Files room will enter the transaction immediately in the USMIRS. The section or liaison office must enter receipt of the transactions in USMIRS and sign in/out the records in the service logbook.

FILES ROOM CUTOFF TIMES:

File Records 0830- complete

Check-In Records from Morning Check-In (No Show Applicants and Testing Records) 0830-0835

Switch out the Racks 0830

Begin Next Day Daily Number Sheet 0900

Purge Roster + Overdue Roster (DAILY) 0840- 0910

LIAISON ADMIN TURN IN/CUT OFF (1000hrs) 0830-1000

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-Prescreens/Medreads (Less than 5 pages/2 processing days, More than 5 pages/3 processing days) *Can have until noon to turn into files room if needed. -SPFs -DEP Discharges -Request for records -Permanent request record

Duplicate Roster (DAILY) 0840- 0910

Check In Medical Records (accept from Medical 0800-1200 daily only) (Make 2 piles: Records to file and Records in-dep to sign out to services) 0930-1000

Start MEPS-to-MEPS Transfer (Outbound), pull record, scan and package for mail pick up 0900-complete

Request MEPS-to-MEPS Transfer (In-bound) in MIRS, File and Enter in Database 0900-complete

Print Depper and Shipper Labels for the Next Processing Day (Print, tear apart and put into each applicant record, Red/Yellow Dot roster) 1030-1130

Pull Projections for the Next Day (48 hours out) (put on number sheet, look up and put in appropriate rack) 1100-1300

Complete Daily Number sheet and E-mail report 0800

Fax Meal count to C&C Catering 1130

QRP NLT 1330-complete

Make Announcement for QRP (make distribution copies of APLs) (a set for medical and a set for the liaisons) QRP completed

File Records, Ensure Files Room is secured and locked *Closing Crew 2000- complete THESE ARE DONE THE NEXT WORKING DAY: Fix QRP Discrepancies for the Services (Done the next day between 0900-1100 only)

NEXT DAY 0900-1100

Delete projections for all discrepancies NOT corrected by 1100 NEXT DAY 1110

Shred documents in the bins and make sure desks are secured Daily

DEP Discharges A memorandum including the discharge code is required. Service Liaisons must return Files Room Packets to the Files Room at the time of discharge. Service Liaisons should review Process Results Option 12 at the close of business and print USMEPCOM Form 680-3ADP for applicant discharges each day. The original physical is required for DEP Discharge transactions. Do not project or request SPF DEP discharge if not completed.

Service Processing For (SPF) Changes Recruiting Services must project the applicant to process within the next 3 to 4 MEPS business days on the same day as the e-SPF change is submitted through e-SOA; three days if projected before the MEPS cut-off time; 4 days if projected after MEPS cut-off time. Example: e-SPF

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performed at 1300 on 19 Oct 09, the projection for processing will be NLT 22 Oct 09, if the e-SPF performed at 1600 on 19 Oct 09, the projection for processing will be NLT 23 Oct 09, respectively. SPF request and changes must comply with UMR 601-23 and UMR 680-3. Recruiting Services requesting a SPF change will submit a completed and signed 680-3A-E along with an accurately completed “Requested Action with Record” (Form 34-R) signed by the Liaison/Counselor to the MEPS Files Room NLT 1100 hours. Turnaround time is a maximum of 24 hours. Requests to change components within the same Service will be granted and performed immediately or when operationally feasible. On floor SPFs be consider on case by case basis and must be submitted on an Exception to Policy (ETP) request. ……… Intra service SPF require an ETP if needed prior to 24 hrs (no exception). NOTE: Due to higher workload in the afternoons due to preparations for next-day processing, it is advisable to submit requests for Files Room actions as soon as possible in order to provide the best opportunity for timely completion of requests. Services may not project an applicant for processing at the MEPS until the SPF change is complete. Each Service may request the SPF changes required. Service Liaisons will settle disputes over applicants who request multiple SPF changes between Services. Walk-in policy prohibits e-SPF change; if an applicant is in the station, Service must submit a completed UMF 680-3A-E and project IAW current processing policy.

Ownership Transfers MEPS-to-MEPS Inbound:

SL/GC service(s) will submit Files Room Records transaction request to Files Room. Take permanent ownership of record in MIRS which will generate the DA 200 on the losing MEPS side and place the applicants’ record in ‘Inactive’ status on the losing MEPS side as well. The checkout date on the record automates 72 hours to allow records transmittal, if said record isn’t received and checked in within 72 hours it will populate on the Overdue Roster.

Once ownership of the record is taken, put ‘N’ status in: “Taken ownership YYYY-MM-DD, waiting on original record” in MIRS and add the record on the ‘Inbound Fax & Mail tracker” After receiving the record from another MEPS, “N” status needs to clear and update Inbound Fax and Mail tracker as “Complete”. SPF needs to be done after the record received if requested by service and update the new 680-3ADP in the record and file. Enclosed DA 200 from losing MEPS needs to sign and send them back by scanning or mail. Outbound: Upon receipt of DA 200, pull the record from Files Room and make copies. The copies will be filed with one copy of the (signed) DA 200 here at NY MEPS. Add to ‘Outbound fax & mail

August 2, 2017


tracker’. Records containing original medical documents take priority and will be mailed off via UPS. All other records will be mailed off via USPS. Once signed DA 200 is arrives at NY MEPS confirming receipt of the original record sent, the files copies with be destroyed and signed DA 200 will be filed.

Overdue Packet Roster Once printed, work the Overdue Packet roster by pulling up each record via MIRS. The RID (Record Identification) Code helps identify which part of the process the applicant is on. If the record is a: RID 7: DEP Discharged. DEP Discharges are checked out to either Inactive 2 years or Inactive 7 years based on the applicant’s DEP Discharge code from the Dep Discharge date or Physical date. RID 6: The applicant has Ship data so the record is checked out to branch of service for 3 years and 1 day from the ship date (ADSD). RID 5 & 4: The record needs to check out to svc 2 years from the physical date. Records with RID codes 3, 2, 1 & 0 are to be located at files room.

Medical Records Service Liaisons must submit a USMEPCOM form 680-3ADP with “records request” written on it. The record will be pulled and checked out in MIRS. Upon pick up, the liaison will sign out the records in the sign out log or DA200. When requesting applicant medical records, Service Liaisons will complete and sign the “Requested Action with Record” form, and turn it into the MEPS File Room, NLT 1100 hours. On this form there are two lengths of time selectable: “Until COB” (Close of Business) and “Offsite Permanently.” “Offsite Permanently” is only authorized in cases of field enlistment and field commissioning, all other reasons must utilize the “Until COB” option.

It is the responsibility of the Recruiting Service to make any copies required and have the record returned the same day. Files room personnel are required to perform a daily accounting utilizing the Overdue Packets Report, generated by USMIRS, in order to confirm all records have been returned appropriately. Any Recruiting Service in violation of this policy will have future Med-Pull requests rejected without action until all overdue records are returned to the Files Room.

Projected Active Duty Date Changes (PADD) Service Liaisons must submit a Request for Action form with a new USMEPCOM Form 1966/1 to change a PADD. This does not apply to National Guard or Reserve.

August 2, 2017


"N" Status: Administrative Hold An “N” status indicates an applicant has been placed on administrative hold in a disqualified state for other reason pending resolution of an issue. Upon implementation of the below processing levels, MEPS personnel will notify the appropriate sponsoring Service Guidance Counselor/Liaison that until the disqualifying discrepancy and/or condition is cleared, the applicant is authorized processing up to certain levels. The following table provides the circumstances when an applicant is authorized further processing, limited processing, or no further processing. All “N” status issues will be resolved prior to entering enlistment (DEP-In or Accession) data.

GO ‐ FURTHER PROCESSING APTITUDE & MEDICAL PROCESSING ONLY (NO ENLISTMENT;

DEP/ACCESS, or SHIP) SLOW ‐ LIMITED PROCESSING APTITUDE PROCESSING ONLY (NO MEDICAL, NO ENLISTMENT;

DEP/ACCESS OR SHIP) STOP – NO PROCESSING NO MEPS ENTRANCE PROCESSING (NO APTITUDE, NO MEDICAL, NO

ENLISTMENT; DEP/ACCESS OR SHIP)

“N” Status Table

"N" Status Reason

Authorized Processing Level Responsibility

to Clear “N” Status

SYSTEM GENERATED

PARTIAL BIOMETRIC ENROLLEMENT No DEP/Access, or Ship

MEPS (Complete

at First Contact)

MANUALLY GENERATED APPLICANT RE-FINGERPRINTING REQUIRED

No DEP/Access, or Ship MEPS

APPLICANT DID NOT PROVIDE REQUIRED IDENTIFICATION TO ENROLL


VERIFY PERSONAL DATA No DEP/Access, or Ship MEPS

VERIFY SIGNATURE No DEP/Access, or Ship MEPS i-CAT MET SITE TESTER-VERIFY SIGNATURES ON ORIGINAL UMF 680- 3A-E FROM i-CAT SITE


HEADGEAR INTERFERES WITH e- SECURITY ENROLLMENT


SSN DISCREPANCY ON ANSWER No DEP/Access, or Ship MEPS

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“N” Status Reason Authorized Processing Level Responsibility to Clear “N”

SYSTEM GENERATED GENDER MISMATCH WITH SSA Aptitude Only Service

GENDER AND DOB MISMATCH WITH SSA Aptitude Only Service

NAME MISMATCH WITH SSA Aptitude Only Service CITIZENSHIP MISMATCH WITH SSA Aptitude Only Service DATE OF DEATH EXISTS WITH SSA Aptitude Only MEPS NAME MISMATCH WITH USCIS Aptitude Only Service NON-US CITIZEN UNAUTHORIZED TO WORK Aptitude Only Service

US CITIZENSHIP MISMATCH WITH USCIS Aptitude Only Service

OTHER MEPS PROCESSOR Aptitude Only MEPS SSN CHANGE REQUIRED TO REPLACE TIN Aptitude Only MEPS

DOB MISMATCH WITH USCIS Aptitude Only Service DEP DISCHARGE (N STATUS) Aptitude Only MEPS POB-COUNTRY MISMATCH WITH USCIS Aptitude Only Service

NAME & POB COUNTRY MISMATCH WITH USCIS Aptitude Only Service

NAME & DOB MISMATCH WITH USCIS Aptitude Only Service POB-COUNTRY & DOB MISMATCH WITH USCIS Aptitude Only Service

NAME, POB-COUNTRY, & DOB MISMATCH Aptitude Only Service

DATE OF BIRTH – MUST BE CORRECTED TO RECEIVE RESULTS

Aptitude Only MEPS

FIRST NAME – MUST BE CORRECTED TO RECEIVE Aptitude Only MEPS

MANUALLY GENERATED FAX DOCUMENTS REQUIRED FROM P- MEPS Aptitude Only MEPS

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ARN MISSING; NON-CITIZEN Aptitude Only MEPS (Enter 999999999 to ASVAB only)

WALK-IN DISCLOSED MEDICAL Aptitude Only MEPS DISQUALIFYING CONDITION Aptitude Only MEPS APPLICANT MISSED SPECIALTY CONSULTATION APPOINTMENT Aptitude Only MEPS

SYSTEM GENERATED

DUPLICATE; VERIFY SSN CARD No further processing authorized MEPS CHANGE TO SSN; SSA VERIFICATION No further processing authorized MEPS SSN NOT FOUND WITH SSA No further processing authorized MEPS ARN NOT FOUND WITH USCIS No further processing authorized MEPS BIOMETRIC VERIFICATION MISMATCH; MATCHES SSN No further processing authorized MEPS

BIOMETRIC VERIFICATION FAILURE No further processing authorized MEPS

HQ USMEPCOM ADMIN HOLD REASON No further processing authorized J-Staff who

created the “N” status

MANUALLY GENERATED PEI/PAI No further processing authorized MEPS MERGING TEST SCORES No further processing authorized MEPS SERIOUS INCIDENT REPORT; TEST RINGER ISSUE No further processing authorized MEPS

APPLICANT CAUGHT CHEATING No further processing authorized MEPS APPLICANT DISORDERLY CONDUCT IN MEPS No further processing authorized MEPS

APPLICANT ELOPED WITH FILES ROOM PACKET No further processing authorized MEPS

APPLICANT INTOXICATED IN MEPS No further processing authorized MEPS APPLICANT MISCONDUCT AT LODGING FACILITY No further processing authorized MEPS

APPLICANT STOLE ANSWER SHEETS (B400) No further processing authorized MEPS

APPLICANT VIOLATED CLOTHING STANDARDS No further processing authorized MEPS

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DD FORM 1966/5 (PARENTAL CONSENT) REQUIRED No further processing authorized MEPS

APPLICANT INELIGIBLE TO PROCESS; R=FOT REQUIRED (HIV INDETERMINATE)

No further processing authorized

MEPS

APPLICANT INELIGIBLE TO PROCESS; HIV TEST REQUIRED No further processing authorized MEPS

APPLICANT INELIGIBLE TO PROCESS; MMD APPROVAL REQUIRED-SEE CMO No further processing authorized J-7

APPLICANT REFUSED TO ENROLL/VERIFY BIOMETRICS No further processing authorized MEPS

DOCUMENT INCONSISTENT OR CONTRADICTORY TO DATA PRESENT IN USMIRS

No further processing authorized MEPS

MUST SEE CMO,ACMO OR FBP ON NEXT MEPS VISIT No further processing authorized MEPS

MEDICAL HOLD; NO FURTHER PROCESSING WARRANTED No further processing authorized MEPS

HTS/DS SHIP NOT ALLOWED; “N” STATUS NOT CLEARED AND/OR HIV/DAT RESULT NOT POSTED

No further processing authorized

MEPS (Do enter enlistment

data if unqualified)

APPLICANT CONTRABAND No further processing authorized MEPS APPLICANT DISRUPTIVE DURING TESTING SESSION No further processing authorized MEPS

MEPS MANUALLY GENERATED FREE TEXT ENTERED BY USER ENTRY No further processing authorized MEPS

NOTE: New USCIS/SSA investigations require a minimum of two business days to complete. Applicants cannot ship with pending USCIS/SSA results. If an applicant is scheduled to ship but has a USCIS/SSA mismatch, the Service Liaison must project the applicant again after the USCIS/SSA investigation results have posted.

Quality Review Program (QRP) The purpose of QRP is to: 1. Ensure 100 percent availability of applicant records. 2. Provide a thorough review of all testing, medical and processing documents. 3. Ensure applicants are qualified for further processing. QRP consists of a three-person team from processing, testing, and medical. During the QRP session, the team reviews each applicant’s record.

August 2, 2017


• Our goal is to identify problems/cancellations to the Service Liaison NLT 1430hrs. • The Service Liaisons must resolve identified problems by 1100hrs the following day in

order to ensure an applicant can process in 24 hours. • The MEPS will delete projections with discrepancies not corrected by 1100hrs the

following day. • If an applicant is deleted because of discrepancies that were not corrected by 1100hrs the

following day, that applicant cannot walk-in the next day and must be re-projected for 48 hours out.

• The Services will not project an applicant unless the applicant is qualified to process for that Service.

• Projections received after 1300hrs, without an approved exception to policy, will be cancelled.

• Shipper Projections are due at 1100hrs, no exceptions. • Exceptions to submit late projections must be requested by 1230hrs.

Quality Review Program

Remark on APL Definition Result if not Corrected, or Ways to Correct

MC DD Form 2807-2, dated March 2015 approved and Record turned in

Applicant cleared to process.

Deferred 2807-2 DD Form 2807-2 in packet deferred

Projection deleted.

Missing Record DD Form 2807-2 missing with complete record

**Before deleting projection:

1) FR HRA Lead checks packet check-in/check-out in MIRS, pulls 680ADP, calls Senior Service Liaison

2) Medical Supervisor looks in medical for record

3) FR HRAs look in Files Room for record

Projection deleted. Service Liaison cannot correct.

FR HRA Lead place on “N” status, and notifies Processing Supervisor.

Processing Supervisor gets 680ADP from FR Lead, starts investigation and looks throughout entire MEPS to locate record. *After all means have been exhausted, notify OPSO.

If record cannot be found: Applicant remains deleted. Must be projected 48hrs out as full physical/re-physical. Applicant cannot ship without original physical. NO EXCEPTIONS.

August 2, 2017


Building new record: **Consultation & Waiver Paperwork: If applicant went out for consultation with MEPS and service liaison have a copy, give copy of consultation paperwork, or waiver approval paperwork, to Medical Supervisor for verification, review, and placement into new Medical Record. **If a copy of the Prescreen NOT EXPIRED or Medread additional documents exist and were reviewed and signed by CMO approved, service liaison should give copy to Medical Supervisor for verification, review, and placement into new Medical Record.

No 2807-2 DD Form 2807-2 missing from the applicant’s packet


Expired 2807-2 Applicant needs a new DD Form 2807-2


Illegible 2807-2 Applicant needs a new DD Form 2807-2


Med Read Applicant needs a Med Read or Med Read is still in the Medical Section


17/Parental Consent Applicant is 17 and needs a DD Form 1966/5 Parental Consent Form

Projection deleted.

Need Waiver Applicant requires a waiver to process

Projection deleted.

SSA/USCIS There is a mismatch with the applicant’s information in USMIRS and the USCIS/SSA

Projection deleted.

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W/SVC Record not present for QRP. It is signed out to the Service


W/MED (Physical Date) The applicant’s record is still in the Medical Section


W/SVC (Inspection Date) The applicant’s record is signed out to the Recruiting Service. The applicant passed the physical inspection


Testing The applicant is scheduled to take a night ASVAB prior to a full physical the next day.


Need MEPS-to-MEPS Transfer

The applicant completed a full physical at another MEPS. The fax and mail transaction must be complete for the applicant to process.


Need SPF change (Branch) The applicant needs a SPF change for the branch of Service listed in the parentheses to process.

Projection deleted.

Test Only The applicant is projected to test only and does not need a DD Form 2807-2.


Low ASVAB The applicant does not meet Service entrance requirements. Service may submit waiver.

Special category applicants waived. Other applicants may process with a waiver.

Unmerged test scores The applicant has previous unmerged test scores.

The Recruiting Service must clear with testing.

Need confirmation test The applicant needs to take a confirmation test before the physical. Must take at MEPS only.

Projection deleted.

August 2, 2017


Re-project in USMIRS The applicant needs to be re-projected in USMIRS.

Projection deleted.

Missing DD Form 214 The applicant needs a DD Form 214/215/368 as a record of prior service.

Projection deleted.

Need original to ship The applicant has a copy of the MEPS physical examination in his record and needs the original physical to ship.

Projection deleted.

Need M005 (MEPS Action) The applicant has outdated or invalid accession data in USMIRS. This data must be deleted (M005) prior to further processing.

Projection deleted.

Non-med The applicant is exempt from taking the ASVAB and physical exam.


ARN ‘mismatch’, ‘not found’, or “P”

Per USMEPCOM REG 680-3, Chapter 7 FILES ROOM WILL: 1) Notify Service 2) MOC ticket sent by Files Room to clear “P” or “not found” status 3) Shipper deleted to ship. Allow 24hrs to clear “P” status through MOC. Project to ship next working day (48hrs out from QRP).

United States Customs Immigration Service (USCIS). When a new record is created (J000V) or a change (J004V) to the Alien Registration Number (ARN) is committed, a verification check will be conducted with USCIS. Results will be posted to USMIRS within 3 working days. A favorable result will reflect a V000A WKID and a “R” posting to the ARN result block in USMIRS. When results are posted as a “Mismatch” or “Not Found”, USMIRS will automatically generate a V000A and B000N WKID, post an “M” to the ARN result block in USMIRS and a brief description of the results in the discrepancy remarks block. Any “mismatches” are to be cleared by the Services. Any “Not Founds” are cleared by the MEPS.

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SSA ‘mismatch’ or ‘not found’

Per USMEPCOM REG 680-3, Chapter 7

Social Security Administration (SSA). When a new record is created (J000V) or a change (J001V) to the SSN is committed, a verification check will be conducted with SSA. Results will be posted to USMIRS within three working days. A favorable result will reflect a V000S WKID and a “R” posting to the SSN result block in USMIRS. When results are posted as a “Mismatch” or “Not Found,” USMIRS will automatically generate a V000S and B000N WKID, post an “M” to the SSN result block in USMIRS and a brief description of the results in the discrepancy remarks block. Any “Mismatches” are to be cleared by the Services. Any “Not Founds” are cleared by the MEPS.

Shipper Projections Service Liaisons will project shippers 30 days prior to the ship date in USMIRS. The destination and date of birth for each shipper must be in the remarks column. This is a daily report for the Travel Section. If the 30-day requirement falls on a day when the MEPS is not open, Service Liaisons must project the applicants on the next business day.

Service Liaisons will provide a Request for Orders (RFO) to the Travel Assistant (TA) five business days prior to the ship date and final shipping projections 72 hours prior to the ship date. The Commercial Travel Office (CTO) will book shippers by name and provide confirmed reservation itineraries no later than the morning of the ship date. Service Liaisons must immediately notify the TA of any changes to the projections. Applicants who are not projected correctly may not fly on the requested ship date. Projections under 72 hours require an Exception to Policy and close coordination with the Travel Assistant, Processing Supervisor, and Operations Officer. The New York MEPS cannot guarantee flights for applicants who are not projected correctly. Shippers Tickets are cancelled at 1100hrs.

Final Shipper Projections

If the applicant ships on…

Projection must be submitted no later than 1100 on the prior…

Monday Wednesday

Tuesday Thursday

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Final Shipper Projections

If the applicant ships on…

Projection must be submitted no later than 1100 on the prior…

Wednesday Friday

Thursday Monday

Friday Tuesday

Family members and friends often come to the MEPS to farewell the shippers. The main gate Visitor Control Center (VCC) requires the names of daily shippers to verify visitors to the MEPS. To ensure that the VCC has this information, a Travel Section member will submit the by-name shipper projection list the day prior. The list will be emailed to '[email protected].' Visitors should be instructed by recruiters to come no earlier than 1000hrs. Family members will be asked to depart as soon as the applicant is sworn in. They will be reminded by the Oath Officer who will afforded them time for pictures and farewells.

August 2, 2017


Part 4 – Applicant Processing Applicant Processing Window

The Recruiting Services will have a minimum six-hour applicant-processing window (the clock begins when their first applicant has been cleared from the Medical Section) to work new contracts during normal MEPS operations and Saturday openings. If the service has DEP personnel, time will commence when the first DEP full physical applicant is released from the MEPS to the appropriate Service Liaison. If the Service has no DEP personnel, time will commence when the first full physical applicant is released from the MEPS to the appropriate Service Liaison. These windows will commence regardless if the applicant is medically qualified or not.

Applicants must be in the processing section with a complete packet NLT 1530hrs or 6 hours after completion of the first full physical, whichever is later but no later than 1630 with an approved ETP.

A complete packet consists of the following documents: Completed DD Form 1966 series and annexes included, copies of medical records, DD Form 2807-1 and DD Form 2808, source documents to verify SSN, place of birth and citizenship status NO EXCEPTIONS. (See service packet specific, SF 86) Once an applicant’s packet is reviewed and accepted by the Control Desk, the applicant will be fingerprinted, interviewed and will participate in an enlistment ceremony.

Applicants selected to establish the six-hour processing window are to have no issues on their medical prescreen that causes them not to meet accession medical standards. The goal is for the MEPS to return the “first full-physical, medically qualified” applicant to each Recruiting Service Liaison/Guidance Counselor Service(s) office with enough time to establish a six-hour processing window that does not extend beyond the MEPS last operations processing time (at least 45 minutes prior to the MEPS established control desk closing time of 1600). If the service does not have anyone that initially appears to meet accession medical standards upon check-in and/or was selected to establish the six-hour window and is subsequently found not medically qualified; the quality of the medical exam will not be compromised in order to process this applicant through with the first group off the floor. Overall, the quality of the medical examination/inspection will not be sacrificed to meet compliance with the six-hour window goal. A steady flow of full-physical medical examinations is required to align MEPS capabilities with the needs of the Recruiting Service Liaison/Guidance Counselor Service(s) office. Conversely, the Services are to provide the MEPS with a steady flow of applicants for operations processing throughout the processing day (e.g. enlistment data entry and the Oath of Enlistment). The Assistant OPSO, OPSO, or CDR are the only ones authorized to modify the six-hour window due to unusual circumstances. The Service Liaisons will bring all Exception to Policy requests to modify the six-hour window to the Processing Supervisor, in order to notify the Operations Officer for action. When modifications occur, the Operations Group will brief the

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Commander on the root causes and recommend corrective action, when applicable, and anticipate issues that have negatively impacted the six-hour window (e.g. unusually large projected workloads, leave schedules, etc.) as soon as possible but NLT 1000 hrs.

MEPS Processing Priorities The New York MEPS prioritizes applicant processing to ensure smooth applicant flow. The following processing priorities apply:

Medical Processing 1. Physical inspections (shippers/Non Shipper) 2. Special physicals by appointment (Attorneys, Healthcare Professionals, and

Chaplains)

3. Officer Candidates and ROTC, Cadet, and Midshipmen physicals 4. Applicant physicals (DEP) 5. All others (waiver, consults, etc.)

Enlistment Processing 1. Active Duty (AD) shippers 2. All new contracts

Testing Processing 1. CAT-ASVAB/MET SITE Testing (Enlistment) 2. ASVAB Testing (High School) 3. Special Tests

MEPS Opening Procedures

The MEPS Commander will determine the total required personnel scheduled to open the MEPS at 0600. Security will be maintained at all times and uniformed personnel E6 or above will conduct the Commander’s Welcome Brief immediately after morning check-in is complete. Applicants arrive at the MEPS in accordance with Table 1. Upon Bus Arrival One staff member will get on the bus and brief applicants on Contraband. Per UMR 380-1, Chapter 16 Contraband, pages 13-15, applicants will be briefed on Contraband items before entering the building. If applicant has contraband, the item will be confiscated and recorded on the DA Form 4137. Evidence/Property Custody Document. Service Liaisons will sign DA Form 4137, provide the recruiting station ID number, and keep the item and return it to the applicant’s recruiter at the end of the processing day if the item is deemed legal. Applicants found with an illegal weapon will have their processing terminated. When it has been determined the applicant concealed the item in order to “sneak” it into the MEPS, applicant will be placed in “N” status for

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30 days for contraband. Illegal weapons will not be returned to the applicant’s recruiter, and a STARNET will be submitted. Applicants will be separated according to processing. All applicants will be briefed either outside or inside during inclement weather. Shippers will enter the building first, and be directed to Medical Check-In on the 3rd Floor and then go directly to the Medical Briefing Room to receive the Shippers Modified Brief. Once the brief is complete, shippers will begin processing. Full Physicals will enter the building second, and be directed to Lawrence J. Morrish Preoath Room to receive brief. All other applicants will enter the building and be briefed outside of the Preoath Room. Applicants will be separated by ‘Red Dot’ and ‘Yellow Dot’ (Front Load) at the Control Desk. Applicants will deposit all belongings in a bin, place their belongings in the baggage room then report to their respective control desks (Medical Control Desk/Main Control Desk) for processing. Inspects will report directly to the Medical floor. Full Physical, SDPs, DEP only, Consults, and all others will report directly to the Main Control Desk. The Control Desk (Medical and/or Main) will check in applicants and give them nametags, obtain their records, and be biometrically enrolled if needed. The Commanders Welcome Brief will begin immediately after morning check in is complete but NLT 0800 in the Medical briefing room for all Full Physicals and Same Day Processors. The Medical briefing will immediately follow. NLT 0800 the control desk will be closed for morning check in. Applicants who are not seated by the end of medical check in the medical section will be returned to the service to be projected for a later day. NO EXCEPTIONS.

Commanders Welcome Brief All applicants processing at New York MEPS will receive the Commanders Welcome Brief. This briefing is an important tool in setting the tone for the MEPS experience and is given before their processing day begins. This briefing is to be given to all applicants who have not been to MEPS in over 2 years or require processing other than an inspection, consult, ASVAB, special test, or significantly reduced level activity. For maximum value, the briefing should precede as much of the MEPS processing day as possible. The briefing establishes rules of conduct, confirms to the applicant they are in a military environment, and ensures an understanding they are the number one mission priority.

Shipper Processing

Shippers Inspects is conducted on the day of shipping and must attend the mandatory modified shippers brief given by the NY MEPS Medical Section Staff. The exception to this rule are HTS/DS. MEPCOM, J7 recommends against conducting 72 hours Shippers Inspect and recommend strict appliance to Home Town (HT) Shipper and Direct Shipper (DS) and inclement weather or emergencies. Furthermore, such actions breads irregularity and likely those shippers are missing the Shippers brief.

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When a Shipper has completed the medical inspect, they will be sent down to the Control Desk to be checked down to their Service. The Liaison will send the Shipper to the control desk NLT 1030hrs where they will be checked into Travel. Changes to projections (day 30 thru 72 hours) are due by 1100hrs. Request for orders (RFO) are due NLT 5 days prior to ship date by 1400 hrs. Travel will provide the Shipper with military orders and direct them to the Processing Section for PAI. After PAI is complete, Processing will retain the entire packet for packet breakdown. The Shipper will be sent back down to the Service for final preparations.

With the exception of Reserves and National Guard, the Liaison will provide the Shipper with a 680-ADP with “oath” written on it and send him to the control desk. At this point, the Shipper has completed processing and will wait for the next oath of enlistment. If his/her family is visiting, they can wait with them in the family room.

After applicants complete the oath of enlistment, they will sign the enlistment contract. When Travel has the entire group of Shippers ready for shipping, they will page all the shippers for the Travel briefing. Each Shipper will receive his/her packet, flight itinerary, and meal check. The Travel Specialist will escort the Shippers to obtain their baggage and then to the appropriate van outside the MEPS.

Applicant Testing

Testing Schedule The Testing Section publishes a monthly schedule of tests. Applicants must have a complete, accurate, legible, and original USMEPCOM Form 680-3A-E to test. The following are general schedules for the New York MEPS and the MET Sites. Contact the New York MEPS Testing Section at 718-630-4431 for additional information. Applicants checking in for testing must sign the testing sign-in sheet NLT 1600hrs or will not be allowed to test.

***ABSOLUTELY NO CELL PHONES OR OTHER ELECTRONIC DEVICES WILL BE ALLOWED IN ANY TESTING AREA, INCLUDING MET SITES***

Type Code Test Date Show Time Location

Same Day Processing (SDP) 1991

Monday, Tuesday (following Monday Holiday. If holiday falls mid-week, SDPs process day following the holiday), and Processing Saturdays (1 per Service)

0630 MEPS

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New