JULOCON 2017 - MOVING TOWARDS A PAPERLESS CLASSROOM

Paperless course content – handouts and resources Any digital file you want to distribute to students can be uploaded on to the STL link in one of two spots:

1) Via email

2) Learning site:- benefits: available to

everyone / multiple classes, can easily embed media directly into the page, multi-ple file types can be uploaded, easy to design page

3) Schoolbox class page: - benefits: available to

a single class, can embed media directly into the page (but it depends on the source), multiple file types can be up-loaded, easy to de-sign page

- the task-specific sheets can also be added to each ‘due work’ assessment item so that the stu-dents know exactly where to find the task sheet for each task.

- You can add links to any form of digital content – and to any pages on the Learning site as well!

Paperless submissions through Schoolbox

Why? reduce paper usage across the school, make better use of the de-vices that the students all have, can track when students have submitted their work, can have feedback saved on their devices to review at a later stage

Social StreamStudents can upload files or links directly (click and drag or via Google/One/iCloud drive to the Social Stream component on your Schoolbox class page:- benefits: other students can see the links and files; promotes a student

agency through the sharing of ideas with their peers- disadvantages: other students can see the links and files - this is not

ideal for assessment pieces

File DropboxStudents can submit digital files for you to retrieve via the File Dropbox

component available to add to your Schoolbox class page:- benefits: other students can’t see the files- disadvantages: they are not tied to the assessment item, so it is harder

for you to keep track of them

CourseOutline or Due Work componentsStudents can submit digital files for a specific assessment piece for you to retrieve either via the Course Outline component or the Assessments

tab (at the top):- benefits: other students can’t see the files; linked di-

rectly to a task; able to be graded using inline grader or Adobe, or be printed; can track when files were sub-

mitted and who is yet to submit, etc.- disadvantages: may take a bit longer for you to mark

Paperless Classroom - setting up tasks that allow for online submissions

1. Add a new ‘due work’ item to your course.

2. Include any necessary task sheets/descriptions/rubrics.

3. Under the ‘Submissions’ heading, change the option for ‘Accepts Online Submis-sion?’ from none to single or multiple. Multiple is often the easier option, as stu-dents often want to resubmit for whatever reason. It also means that if the task has multiple components, they can be uploaded separately from individual apps or programs.

4. Change the ‘due date’ to be when you would like the work to be sub-mitted by, and change the ‘late date’ to be when you would like the submit but-ton to disappear from stu-dent view. After this date/time, they will need to email you with an excuse and a copy of their work, or submit a hard copy in class.

5. You can choose to use an electronic rubric if you want by changing the ‘Use Rubric?’ to yes, but setting them up can be a little bit of a challenge.

Paperless Classroom - electronic student submissions

Via email* no explanation necessary…

Via Schoolbox (from their PC/Mac)1. Click on the ‘due work’ item in the course.2. Click on the ‘Attach Files’ box to navigate to the file and select it, or

drag the file into the ‘Attach Files’ box.

Via Schoolbox (from their iPads) - method 11. Click on the ‘due work’ item in the course.2. Click on the ‘Attach Files’ box to navigate to the file in their Google

Drive / iCloud drive / etc and select it.

Via Schoolbox (from their iPads) - method 21. Clink on the ‘3 dots’ or ‘export’ button at the top of Pages/Numbers/

Word.2. Click on ‘Send a copy’.3. Choose a format: Pages, PDF, Word, RTF or ePub

(note: PDF is best for electronic marking)4. Choose how to send: select WebDAV (in the second row of options)5. Enter the following details:

Server Address: files.stleonards.vic.edu.auUsername: student’s STL link login goes herePassword: student’s STL link password goes here(note: once these details are in, they will not need to be entered

again each time)6. Select ‘My Subjects’ from the list of folders.7. Select the correct subject and assessment item.8. Click ‘send’ at the bottom of the screen.

Via Showbie or other app

Paperless Classroom - tracking student submissions

Option 11. Click on the ‘Assessments’ tab.2. Review which students have/have not submitted their work.3. Follow up by:

i. ‘ticking the box’ in Synergetic to alert parents that a learning task is incomplete.

ii. emailing the students directly from this screen:iii. whatever else you choose :)

Option 21. Click on the assessment task itself.2. Scroll through your class list!3. You can filter the view by clicking on ‘Submission required’ at the top

of the page.

Paperless Classroom - saving/collecting student submissions

Option 1*Don’t do anything - mark directly in Schoolbox using the inline grader and don't save a copy of each submission

Option 21. Click on the assessment tab and then the assessment task itself.2. Click on the ‘3 dots’ and select ‘Download all submissions’.3. Choose a location for it to save the .zip file to.

4. Once it is downloaded, open it. There should be a folder for each stu-dent (name and date/time of submission automatically in the folder name).

Paperless Classroom - marking electronic submissions To view the Schoolbox support video on this, go to: https://youtu.be/Tk6wygkKSYg

To view the student’s work on Schoolbox:1. Click on the assessment tab and then the assessment task itself.2. Click on the ‘3 dots’ next to the student:3. Select ‘View and grade submission’.

Hard copy rubric1. View the student’s work on Schoolbox or your

device.2. Mark it on a hard copy rubric.3. Enter the grade/comment on Schoolbox.* Rubric could be scanned on the printer and at-tached to the comment.

Electronic rubric (Schoolbox)1. View the student’s work on Schoolbox or your device.2. Click on the clickable rubric you have previously uploaded. 3. Enter the grade on Schoolbox by either:

i. selecting ‘assign grade from rubric’.

ii. deduct marked for lateness, etc and manually enter a grade4. Enter the comment on Schoolbox.Electronic rubric (PDF or Word)1. View the student’s work on Schoolbox or your device.2. Mark work against the rubric you have previously made in Word or

Adobe:i. highlight boxes and save copy for each student.ii. circle boxes/grades and save copy for each student.iii. use check boxes within the document and save a copy for each

student.4. Enter the grade/comment on Schoolbox.5. Attach the student’s marked rubric to the comment.

Electronic feedback on document (Schoolbox)1. View the student’s work on Schoolbox.2. Mark it using:

i. the inline grader tools: comment, pen, text or highlightii. audio feedback recorded and saved as a file on your computer

3. Enter the grade/comment on Schoolbox.* If you wish to, you can save a copy of the student’s work with all anno-tations. They can also do the same once the grade/comment has been released to them.

Electronic feedback on doc-u- ment (Adobe)1. Open the student’s work on Schoolbox in Adobe.2. Mark it using the comment, pen, text or highlight tools:3. You can insert a rubric into the student’s document. This can be one

that you have already marked (see previous) or one that you can write on/highlight/click on within Adobe. You can also add stickers on the student’s work if you want :)

4. Enter the grade/comment on Schoolbox. Note: An additional comment line is necessary in the comment to direct both students and parents to Adobe if they wish to view the feedback on the marked work.

5. Attach the student’s marked rubric to the comment.