3rd Victorian CANCER SURVIVORSHIP CONFERENCE

a 2020 vision Building on learnings … partnering for success 12-13 MARCH 2020Crown Convention Centre, Melbournewww.survivorshipconference.com.au

SPONSORSHIPPROPOSAL

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Professor Michael Jefford, Australian Cancer Survivorship Centre, Peter MacCallum Cancer CentreProfessor Grant McArthur, Victorian Comprehensive Cancer Centre, Peter MacCallum Cancer Centre

Gina Akers, Department of Health and Human ServicesMichelle Barrett, Victorian Comprehensive Cancer CentreAssociate Professor Anna Boltong, Victorian Comprehensive Cancer CentreJulia Cernaz, ConsumerProfessor Jon Emery, The University of Melbourne, Victorian Comprehensive Cancer Centre, Western HealthPriscilla Gates, Austin HealthHelana Kelly, Australian Cancer Survivorship CentreNicole Kinnane, Australian Cancer Survivorship CentreDr Karolina Lisy, Peter MacCallum Cancer CentreProfessor Bruce Mann, The Royal Women’s Hospital, The Royal Melbourne Hospital, Peter MacCallum Cancer CentreDr Meron Pitcher, Western HealthYvonne Panek-Hudson, Peter MacCallum Cancer Centre, The Royal Melbourne HospitalKath Quade, Western & Central Melbourne Integrated Cancer ServiceProfessor David Ritchie, The Royal Melbourne Hospital, The Royal Children’s Hospital, Peter MacCallum Cancer CentreMeg Rynderman, ConsumerBelinda Zambello, PICS Assistant Program ManagerMari Shibaoka, Victorian Comprehensive Cancer CentreKyleigh Smith, Victorian Comprehensive Cancer CentreKate Thompson, Peter MacCallum Cancer CentreAssociate Professor Justin Tse, The University of MelbourneDr Greg Wheeler, Peter MacCallum Cancer CentreDr Shirley Wong, Melbourne Health, Western Health

ORGANISING COMMITTEE

FAST FACTS• 12-13 March 2020

• Crown Convention Centre, Melbourne

• 300 delegates*

• Largest survivorship conference in Victoria

• Presented by an alliance of 10 partners committed to cancer control and cure

* Expected delegate numbers are based on historical fact and are not guaranteed.

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It is my pleasure as convenor to invite you to participate in the 3rd Victorian Cancer Survivorship Conference, A 2020 Vision – Building on learnings… partnering for success, presented by the Victorian Comprehensive Cancer Centre and the Australian Cancer Survivorship Centre.

Following the highly successful, sold out inaugural event held in October 2016, and the equally successful 2nd conference in February 2018, we will again draw together the VCCC alliance of ten Victorian organisations committed to cancer control. These include the Peter MacCallum Cancer Centre, Melbourne Health (including The Royal Melbourne Hospital), The University of Melbourne, The Walter and Eliza Hall Institute of Medical Research, The Royal Women’s Hospital, The Royal Children’s Hospital, Western Health, St Vincent’s Hospital Melbourne, Austin Health and Murdoch Children’s Research Institute.

Our conference theme will focus attention on the significant record of research and practice improvement in cancer survivorship, and will consider next steps, recognizing the importance of broad partnerships to achieve optimal outcomes. We are proud to announce our international speakers, Professor Deb Mayer, USA and Professor Adam Glaser, UK. These speakers will be joined by excellent invited speakers, Professor Suzanne Chambers AO, Professor Afaf Girgis AM and Anton Enus.

INVITATION TO SPONSOR

The 3rd Victorian Cancer Survivorship Conference is a multidisciplinary meeting, with significant medical involvement. Your organisation will be offered visibility with an audience of hundreds of local, national and international cancer professionals working in all areas of cancer control. These include: basic biology research, translational research, screening and prevention programs, clinical care and survivorship programs, as well as in education for people affected by cancer, and for health professionals. Investment in the state’s largest survivorship meeting enables organisations to promote their support for health professionals in order to attract and retain the best and brightest. The 3rd Victorian Cancer Survivorship Conference will enable better outcomes for all people affected by cancer.

Professor Michael Jefford Conference Convenor

Building on learnings

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ABOUT VCCCThe Victorian Comprehensive Cancer Centre (VCCC) is a powerful alliance of ten successful Victorian organisations committed to working together to advance the control and cure of cancer: Peter MacCallum Cancer Centre, Melbourne Health (including The Royal Melbourne Hospital), The University of Melbourne, The Walter and Eliza Hall Institute of Medical Research, The Royal Women’s Hospital, The Royal Children’s Hospital, Western Health, St Vincent’s Hospital Melbourne (including St Vincent’s Institute), Austin Health (including the Olivia Newton John Cancer Research Institute and Austin Lifesciences) and Murdoch Children’s Research Institute.

ABOUT ACSC The Australian Cancer Survivorship Centre, A Richard Pratt legacy (ACSC) is a unique service based at Peter Mac. Our vision is to optimise the health and well being of cancer survivors and their carers.

Peter Mac is one of the world’s leading cancer research, education and treatment centres globally and is Australia’s only public hospital solely dedicated to caring for people affected by cancer. We have over 2,500 staff, including more than 580 laboratory and clinical researchers, all focused on providing better treatments, better care and potential cures for cancer.

Partnering for success

Our vision is to optimise the health and well being of cancer survivors and

their carers.

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CONFERENCE AUDIENCE

Delegates by location by % Delegates by profession by %

WHY YOU SHOULD PARTNER WITH US• The combined networks of the Victorian

Comprehensive Cancer Centre and Peter MacCallum Cancer Centre provides your organisation with the opportunity to access hundreds of local, national and international cancer professionals who provide clinical care, conduct research, and provide education for people affected by cancer, as well a wide variety of health care professionals

• Network with an audience of 300+ national and international cancer professionals working in all areas of cancer control

• Engage as they share the latest research, education and clinical practice including basic biology research, translational research, screening and prevention programs, clinical care and survivorship programs, as well as education for people affected by cancer, and for health professionals

• Investment in the state’s largest survivorship program

• Showcase your strategies and services that address the significant record of research and practice improvement, recognising the importance of broad partnerships to achieve optimal outcomes

• Communicate key messages by aligning your organisation with the conference themes

• International Keynote, Professor Deb Mayer PhD, RN, AOCN – Director of Cancer Survivorship at UNC Lineberger Comprehensive Cancer Centre, University of North Carolina and Interim Director of the NCI’s Office of Cancer Survivorship

• International Keynote, Professor Adam Glaser - Professor of Paediatric Oncology and Late Effects, University of Leeds

Cancer Support Services 36

Clinicians 20

Allied Health 16

Other 16

Academic & Research 12

KEY CONTACTS

Paula Leishman Conference Manager Leishman Associates Ph +613 6234 7844 paula@laevents.com.au

Sandra Leathem Sponsorship Leishman Associates Ph +613 6234 7844 sandra@laevents.com.au

Melbourne 62

Victoria 17

Interstate 15

Overseas 5

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PREVIOUS SPONSORS Building on learnings

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SPONSORSHIP SUMMARY

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Platinum Sponsor $16 500International Keynote 2 Full page 4

Gold Sponsor $12 500Please select one of the following:Name Badge & Lanyard 1 Full page 3

Barista Cart 2 Full page 3

Invited Speaker 2 Full page 3

Silver Sponsor $7 500Please select one of the following:Conference Drinks 1 Half page 2

Panel Discussion 1 Half page 2

Best Oral Presentation Award 1 Half page 2

Best Poster Award 1 Half page 2

Poster Session 1 Half page 2

Program & Handbook 1 Half page 2

Bronze Sponsor $4 500Refreshment Break 2 1

Exhibition $3 000 Multiple 1

Electronic Advertisement Handbook

Sponsorship packages are linked to key events or opportunities within the conference program.

All prices shown are in $AU and are inclusive of GST.

Building on learnings

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(2 opportunities)

As the Platinum Sponsor your organisation will have the highest visibility and maximum exposure at the 3rd Victorian Cancer Survivorship conference. The Platinum Sponsorship package includes exclusive sponsorship of one of the International Keynote Speakers:

• International Keynote, Professor Deb Mayer PhD, RN, AOCN – Director of Cancer Survivorship at UNC Lineberger Comprehensive Cancer Centre, University of North Carolina and Interim Director of the NCI’s Office of Cancer Survivorship

• International Keynote, Professor Adam Glaser – Professor of Paediatric Oncology and Late Effects, University of Leeds

Promotion• Logo recognition as a Platinum Sponsor in all

conference promotional material, including conference handbook, website (including link), e-marketing and signage

• Company logo and profile in the conference handbook and website (including link)

• Acknowledged throughout the conference as a Platinum Sponsor

• Acknowledgement on the session slides as the sponsor of the Keynote Speaker presentation

• Opportunity to provide a pull up banner to be placed in a prime location at the venue

• One full page advertising space in the conference handbook (finished artwork to be supplied by sponsor)

• Opted in delegate list – name, organisation, position, city/country

Exhibition/Registration• One exhibition table

• Four full conference registrations including daily catering and conference drinks

SPONSORSHIP PACKAGES

PLATINUM SPONSOR $16,500

Building on learnings

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GOLD SPONSOR $12,500(6 opportunities)

Promotion• Logo recognition as a Gold Sponsor in all

conference promotional material, including conference handbook, website (including link), e-marketing and signage

• Company logo and profile in the conference handbook and website (including link)

• One full page advertising space in the conference handbook (finished artwork to be supplied by sponsor)

• Opted in delegate list – name, organisation, position, city/country

Exhibition/Registration• One exhibition table

• Three full conference registrations including daily catering and conference drinks

Please select one of the following options:

1. Delegate Name Badge & Lanyard • Exclusive sponsorship of Delegate Name

Badges and Lanyards including logo recognition on each Delegate Name Badge along with the conference logo

Alone we can do so little; together we can do so

much. Helen Keller

Partnering for success

2. Barista Cart – 2 available• Sponsorship of one Barista Cart at the conference

• Opportunity for Barista Staff to wear your corporate branded aprons (supplied by the sponsor)

• Opportunity to provide corporate printed coffee cups

• Signage acknowledging your sponsorship at the barista cart

3. National Invited Speaker – 3 available• Exclusive sponsorship of one of the three National

Invited Speakers at the conference

• Invited Speaker, Anton Enus – Award winning broadcast journalist and news anchor for SBS World News Australia

• Invited Speaker, Professor Suzanne Chambers AO - Dean of the Faculty of Health at the University of Technology Sydney; previously the Director of the Menzies Health Institute of Queensland at Griffith University

• Invited Speaker, Professor Afaf Girgis AM – Director Psycho-oncology Research Group and a Chief Investigator in the Centre for Oncology Education and Research Translation (CONCERT), Ingham Institute for Applied Medical Research, South Western Sydney Clinical School, UNSW

• Acknowledgement on the session slides as the sponsor of the National Invited Speaker presentation

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SILVER SPONSOR $7,500(7 opportunities)

Promotion• Logo recognition as a Silver Sponsor in all

conference promotional material, including conference handbook, website (including link), e-marketing and signage

• Company logo and profile in the conference handbook and website (including link)

• One half page advertising space in the conference handbook (finished artwork to be supplied by sponsor)

• Opted in delegate list – name, organisation, position, city/country

Exhibition/Registration• One exhibition table

• Two full conference registrations including daily catering and conference drinks

5. Poster Session• Exclusive sponsorship of the official Poster

Presentation session at the conference

• Signage acknowledging your sponsorship of the Poster Presentation

• Opportunity to provide 2 posters for display in the poster session

6. Program & Handbook• Exclusive sponsorship of the conference

program and handbook

• Logo acknowledgment on each page of the program and handbook

Building on learningsPlease select one of the following options:

1. Conference Drinks • Exclusive sponsorship of the Conference Drinks

to be held at the end of the first day

• Opportunity to provide a pull up banner for display at the drinks function

2. Panel Discussion • Exclusive sponsorship of one of the two Panel

Discussions at the conference

• Acknowledgement as the sponsor of the Panel Discussion at the commencement and conclusion of the session

3. Best Oral Presentation Awards • Exclusive sponsorship of the Best Oral

Presentation Awards for delegates and students

• Company logo printed on the award certificate

4. Best Poster Award• Exclusive sponsorship of the Best Poster

Awards for delegates and students

• Company logo printed on the award certificate

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BRONZE SPONSOR $4,500(2 opportunities)

Promotion• One day’s exclusive sponsorship as the

Refreshment Break Sponsor (morning tea, lunch & afternoon tea)

• Catering station signage acknowledging your sponsorship on your sponsored day

• Logo recognition as a Bronze Sponsor in all conference promotional material, including conference handbook, website (including link), e-marketing and signage

• Company logo and profile in the conference handbook and website (including link)

• Opted in delegate list – name, organisation, position, city/country

Exhibition & Registration• One exhibition table

• One full conference registration including daily catering and conference drinks

EXHIBITION $3,000

Promotion • Logo recognition as an exhibitor in all conference

promotional material, including conference handbook, website (including link), e-marketing and signage

• Company logo and profile in the conference handbook and website (including link)

• Opted in delegate list – name, organisation, position, city/country

Exhibition & Registration • One exhibition table

• One full conference registration including daily catering and conference drinks

None of us, including me, ever do great things.

But we can all do small things, with great love, and

together we can do something wonderful.

Mother Teresa

Partnering for success

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ADVERTISING PACKAGE

ELECTRONIC ADVERTISEMENT IN THE CONFERENCE HANDBOOK• Full page $ 1,500

• Half page $ 900

Additional RegistrationsAll staff attending the conference must be registered to be onsite either by using the complimentary registration in your package or by purchasing an additional registration online.

Public Liability Insurance Australian regulations require all exhibitors to have adequate Public Liability Insurance cover based on a limit of indemnity to the value of $20,000,000 or above. This refers to damage or injury caused to a third party/visitor on or in the vicinity of an exhibition stand. Exhibitors are required to submit their Public Liability Insurance Certificate along with their booking form.

Appliance TestingAll electrical appliances and leads used on site must comply with the Australian Standard AS/ NZ 3760:2010, which requires the appliance to be inspected, tested and tagged. Items that do not comply will not be permitted to be used onsite. Electrical items such as switchboards, cables and outlet fittings must comply with the Australian electrical wiring standard AS/NZS 3000:2007, and be installed by a qualified A grade electrician.

Double adaptors will not be permitted onsite, instead power boards with overload cut off are permitted. The venue is at liberty to check that the electrical appliances that you bring onsite are appropriately tagged.

Building on learnings

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EVENT SPONSORSHIP & EXHIBITION APPLICATION TERMS & CONDITIONSThe following terms and conditions apply to your application to sponsor and/or exhibit:-

DefinitionsEvent means the event referred to in the online Booking Application Form. Exhibition/Sponsorship means the exhibition and/or sponsorship as detailed in the online Booking Application Form. GST means GST within the meaning of the GST Act. GST Act means A New Tax System (Goods and Services Tax) Act 1999 (Cth) (as amended).

Us/We means Leishman Associates Pty Ltd (ACN 103 078 897) as Conference Managers representing the Conference Committee and the Host Organisation. You means the entity submitting the Booking Application Form to sponsor and/or exhibit.

ApplicationYou will submit the online Booking Application Form for the Exhibition/Sponsorship.

ApprovalThe Exhibition/Sponsorship will be confirmed upon return to You of the approved Booking Application Form, together with a tax invoice for the full amount of the Exhibition/Sponsorship fee, 50% of this total is payable within 14 days. The deposit is non-refundable and will be deducted from the booking fee. Your company logo and profile will only feature on the conference website once this deposit has been paid.

PaymentUpon payment of the deposit, You will receive a tax invoice for the balance of the Exhibition/Sponsorship fee. Payment of the balance of the fee is due and payable 30 days prior to the commencement of the Event. All online Booking Application Forms received within 30 days of the commencement of the Event must include full payment of the booking fee. Only once payment has been made in full will your logos and profiles be placed on Event collateral. Due to printing deadlines, You will not be guaranteed inclusion on Event collateral if payment of the booking fee is not received 30 days prior to the Event.

All international payments must include provision for bank fees and exchange rates in the payment amount. Any outstanding balance will be required to be paid by You prior to the commencement of the Event.

CancellationIn the event that You cancel your Exhibition/Sponsorship, your deposit will not be refunded. In the event that You cancel your Exhibition/Sponsorship more than 90 days before the Event, You will receive a 25% refund of the Exhibition/Sponsorship fee. In the event that You cancel within 90 days of the Event, You will not receive any refund. Any monies outstanding at cancellation will need to be paid in full.

ChangesOnce your Exhibition/Sponsorship has been confirmed and accepted, a reduction in Sponsorship/Exhibition space is

considered a cancellation and will be governed by the above cancellation policy. Reduction in space can result in relocation of your Exhibition/Sponsorship at Our discretion. Any space not claimed one hour before the Event commences and will be reassigned and no refund will be payable to You.

We reserve the right to rearrange the floor plan and/or relocate any Exhibition/Sponsorship without notice to You. We reserve the right to amend existing unsold sponsorship packages or add additional sponsorship packages as required without notice to confirmed sponsors and exhibitors.

StandsIf You intend to utilise a custom built exhibit stand, We must be advised of the full details and dimensions a minimum of six weeks prior to the commencement of the Event. All display construction requires our approval.

Assignment/Shared PackagesYou are not permitted to assign, sublet or apportion the whole or any part of Your sponsorship package or booked space except upon our prior written consent. Shared sponsorship and exhibition packages will result in one set of benefits only being available to be shared by all parties involved. This includes but is not limited to logo recognition, profile inclusion, signage and registration benefits.

InsurancePublic Liability insurance to a minimum amount nominated in the event

sponsorship prospectus must be taken out by You. A copy of the certificate of Insurance currency must be provided to Us a minimum of four weeks prior to the commencement of the Event.

ExclusionAll information supplied to You in relation to the Event is accurate to the best of our knowledge and belief and does not constitute a warranty and any inaccuracy or mistake will not entitle You to cancel your booking without penalty. All estimates of attendee/delegate numbers attending the Event are estimates only, and You agree that We are not responsible for any discrepancy in these estimated attendee/delegate numbers.

MarketingWe will use your information to send you updates and other news about this Event. We will only pass on your information to reputable third party official contractors of the Event for the purpose of assisting you with your participation.

GSTAll amounts paid or payable under these terms and conditions are inclusive of any GST which may be applicable to any supplies made by either party under this Agreement. To the extent GST is applicable to any amount paid or payable in respect of a taxable supply made under or in connection with this Agreement, subject to that party receiving a valid tax invoice for GST purposes from the other party in respect of the supply before the time of payment.