AGENDA

SPECIAL OPEN MEETING

Thursday, November 4, 2021

10:00 AM in Council Chambers

Page

A. CALL TO ORDER

B. APPROVAL OF AGENDA 1.

That the Special Open agenda of November 4, 2021 be approved.

C. STAFF REPORTS

D. BYLAWS 2 - 7 1.

Council Procedure Bylaw No. 1367.01, 2021 - Consideration of Adoption

Report from Director of Corporate Services That Council Procedure Amendment Bylaw No. 1367.01, 2021 be adopted.

E. NEW BUSINESS

F. TERMINATION OF MEETING 1.

That the meeting be terminated.

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2021 11 04 Council Procedure Amendment Bylaw No. 1367.01, 2021 - Consideration of Adoption.docx Page 1 of 2

REPORT

Council

MEETING DATE: November 4, 2021 – Special Open

TO: Mayor and Council

CC: Allan Chabot, CAO

FROM: Brianne Hillson, Director of Corporate Services

SUBJECT: Council Procedure Bylaw No. 1367.01, 2021 – Consideration of

Adoption

TRACKING NO.: BLW-310

BACKGROUND At the Special Open meeting of October 26, 2021, staff presented Council with Council Procedure Amendment Bylaw No. 1367.01, 2021. At that meeting, Council gave the first three readings to the bylaw. OVERVIEW Section 124(3) of the Community Charter requires that Council first give notice in accordance with section 94 (public notice) before amending or adopting a new Council Procedure Bylaw. In accordance with Section 94 of the Community Charter, notice was given by placing it on the public bulletin board at Town Hall on October 26th, and the notice was published in the Times-Chronicle on October 27th and November 3rd. Staff have received no comments or questions from the public on Council Procedure Amendment Bylaw No. 1367.01, 2021. IMPLICATIONS

a) Community Ensures that Council is providing accessible, accountable, open and transparent government to the residents of the community.

b) Organizational None

c) Budget Cost of advertising twice in the Times Chronicle as per section 94 of the Community Charter.

d) Significant Dates

This bylaw needs to be passed in a timely fashion, as regular Council meetings, council committee meetings cannot be conducted electronically until this bylaw amendment is adopted by Council.

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2021 11 04 Council Procedure Amendment Bylaw No. 1367.01, 2021 - Consideration of Adoption.docx Page 2 of 2

e) Sustainability Providing leadership and guidance to staff and transparent, good government to the residents of Osoyoos.

OPTIONS 1. That Council Procedure Amendment Bylaw No. 1367.01, 2021 be adopted. 2. That Council Procedure Amendment Bylaw No. 1367.01, 2021 be referred to staff for changes. 3. That Council Procedure Amendment Bylaw No. 1367.01, 2021 be abandoned. RECOMMENDATION Staff is recommending Option #1 that Council adopt Council Procedure Amendment Bylaw No. 1367.01, 2021.

Brianne Hillson Allan Chabot Director of Corporate Services Chief Administrative Officer

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TOWN OF OSOYOOS BYLAW NO. 1367.01

A Bylaw to regulate the proceedings of Council, Council Meetings and other Council reporting

bodies

WHEREAS Council deems it desirable to amend Council Procedure Bylaw No. 1367, 2020;

NOW THEREFORE BE IT RESOLVED THAT the Municipal Council of the Town of Osoyoos, in

open meeting assembled ENACTS AS FOLLOWS:

1. This Bylaw may be cited as Council Procedure Amendment Bylaw No. 1367.01, 2021.

2. Council Procedure Bylaw No. 1367, 2020 is hereby amended as follows:

a) By deleting Part 2, Section 8 in its entirety and replace with:

8. (1) Subject to the Community Charter:

(a) a special Council meeting, a regular Council meeting, closed Council

meeting, Committee of the Whole, or Council committee meeting, may be

conducted by means of electronic or other communication facilities when

approved by the Corporate Officer, or

(b) a member of Council or a Council committee who is unable to attend at a

Council meeting or a Council committee meeting, as applicable, may participate

in the meeting by means of electronic or other communication facilities.

(2) The following rules apply in relation to a meeting referred to in subsection (1):

(a) the facilities must enable the meeting’s participants to hear, or watch and

hear, each other:

(b) the member presiding at a special Council meeting, regular Council meeting

or closed Council meeting, must not participate electronically;

(c) the member presiding at a Committee of the Whole, or Council committee

meeting must participate with audio-video capabilities (watch and be seen, hear

and be heard) if the majority of members are participating electronically or by

other communication facilities;

(c) public notices must include notice of the way in which the meeting is to be

conducted and the place where the public may attend to hear, or watch and hear,

the proceedings that are open to the public; and

(d) except for any part of the meeting that is closed to the public, the facilities

must enable the public to hear, or watch and hear, the meeting at the specified

place, with a designated municipal officer in attendance.

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TOWN OF OSOYOOS BYLAW NO. 1367.01

(3) Members of Council or a council committee who are participating under this

section in a meeting conducted in accordance with this section are deemed to be

present at the meeting.

b) By deleting Part 8 in its entirety and replace with:

PART 8 – PUBLIC AND OTHER HEARINGS

46. (1) The Mayor will call the public or other hearing to order and advise of the process

and the purpose of the hearing. The Mayor or member presiding at the public or

other hearing must not participate electronically.

(2) Staff will provide a brief description of the application. The applicant may make a

presentation to Council regarding the application. The Corporate Officer will

indicate any correspondence/petitions received for the record, in addition to what

was included in the agenda. The Corporate Officer may make opportunity for

persons who believe their interest in property is affected by the proposed bylaw or

application, or their representative, to be heard, or seen and heard, by means of

electronic or other communication facilities. The Mayor will call for representation

from the public in attendance.

(3) That the hearing may be held in person or by electronic or other communication

facilities, in whole or in part, at the discretion of the Corporate Officer.

Read a first, second and third time on the 26th day of October, 2021.

Notice was given in accordance with section 94 of the Community Charter. Advertised twice in

the Times Chronicle newspaper the 27th day of October, 2021 and the 3rd day of November, 2021

and posted on the Public Notice Posting Places on the 26th day of October, 2021.

Adopted this day of , 2021.

MAYOR CORPORATE OFFICER

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vww.TimesChronicle .ca Wednesday, October 27,2021 I 19ARTS'-

Concerts featuring fine music are returningMarion Boyd

S£.^cigJjoJTrmes^hronu:le

CO VID-19 restrictions have played

lavoc with the South Okanagan ConcertSociety's planning initiatives and have•equired lots of adaptability. Determi-

lation to bring quality performances tohe community remained strong thoughmd this fall has provided some excitingiteps in the right direction.

Coming up fast is the first concert on

Sunday, Nov. 7 at 2 p.m. when Justinjlibbery will be on the Venables stagewith his Offramp Jazz Sextet. Formedn 2010, GUbbery handpicked eachnember of the sextet to compete in the:>enticton Jazz Festival. Festival goers•esponded to the music with excitement

md the sextet returned for subsequentfestivals before starting to performu-ound the Okanagan Valley. They con-inue to grow their audiences and receiveiccolades from jazz enthusiasts and mu-

sic lovers alike. They have performedsold out concerts at the infamous Dream3afe, HUlside Winery & Bistro, the Ver-

ion Jazz Club and at previous engage-aaents with the South Okanagan Concert

Society.The Nov. 7 concert will see the Of-

Eramp Jazz Sextet bridging music gen-

^rations t^gethesrbyjj^bj^c^ in the besf,af the swing era and everything in be-tween.

The concert will be a little bit differentfrom other years in order to ensure thosefiUing the'Venables seats are protected

from any chance of contracting -COV-

[D-19. As per Venables regulations, eve-

ryone will be double vaccinated and the

theatre will allow 50 per cent capacity sothere is spacing and good air circulation.The concert will be one hour long withno intermission so everyone can feel

safe and happy.As a result of the many changes as

the pandemic has evolved, the South

Okanagan Concert Society is sellingtickets to each concert rather than a se-

ries. Ticket prices are only $22.50 andinclude membership to the Society andvoting privileges at the AGM. Ticketsare available at the Venables box office

or www.venablestheatre.ca

Needless to say, both the musicians ofOfframp Jazz Sextet and the SOGH ex-

ecutive are really excited about a return

to the Venables stage. Do order yourtickets quickly.

Another concert at 2 p.m. on Sunday,Dec. 12 with Penticton lyric colora-

tura soprano, Tracy Fehr and her musi-cal friends will put you in a delightfulChristmas mood. It will also be an un-interrupted hour of fine music at the re-

markable price of only $22.50.The programme will feature a Chnst-

mas vignette of Handel and Mozart,

rousing carols and Renaissance motetsas well as much loved songs includ-ing 0 Holy Night, Maria Weigenlied,Ave Maria and Hugo Wolf'& stunning .Schlafendes Jesuskind.

Fehr will be joined by talented Kelow-na artists Graham Vink (piano) and 01-ivia Walsh (cello) and the Early Music acappella trio, Seraphim Vocal Ensemblecomposed of Tracy Fehr, Heather AUenand Olivia Walsh.

The performance will be further en-hanced when the audience sees these tal-

ented musicians all elegantly costumedby Medieval Fehr.

Again, get your tickets early. Box of-fice hours at Venables are Tuesday toThursday 10 to 3 pm, call 250 498 1626or go to www.venablestheatre.ca

Nov. 7 concert featuring the Offramp Jazz Sextet. Contributed photo

/CDSCQiftiOdo'$jTw?'?nes+ wfieicame

Enchanting - Tim Readman and Prairie Wolfe at the Elks Lodge in Osoyoos on Saturdaynight, where they played their enchanting Celtic folk tunes for an intimate audience.

Neha Chollangi photo

NOTICECouncil Procedure Amendment

Bylaw No. 1367.01, 2021

Pursuant to Section 124(3) of the Community Charter, notice is hereby given thatthe Council for the Town of Osoyoos is proposing to amend its current CouncilProcedure Bylaw No. 1367, 2020 by adopting "Council Procedure AmendmentBylaw No. 1367.01, 2021" at a Special Open Council hAeeting held on November 4,

2021 at 10:00 am in Council Chambers and via Zoom.

The Procedure Bylaw:a) establishes rules of procedure for council meetings, including the manner by

which resolutions may be passed and the manner by which bylaws may beadopted;

b) establishes rules of procedure for meetings of council committees;c) establishes rules of procedure respecting electronic participation at council

and committee meetings:d) provides for the taking of minutes of council meetings and council committee

meetings, including requiring certification of those minutes;e) provides for advance public notice respecting the time, place and date of

council and committee meetings and establishes the procedures for givingthat notice;

f) identifies places that are to be public notice posting places for the purposes ofsection 94 fpublic noticej;

g) establishes the procedure for designating a person under section 130[designation of member to act in place of the mayor]:

h) establishes the first regular council-meeting date referred to in section 125(1)fcouncif meetfngsjas a day in the first 10 days of November following ageneral local election.

The key proposed amendments in the amending Bylaw include, but are not limitedto, the following:• Allow electronic participation by Council members in special, regular and

closed Council meetings and participation by Council and committeemembers in Council Committee meetings.

• Allow electronic participation by the public and Council in Public and Other

Hearings.

The bylaw may be inspected at the Town of Osoyoos Office, 8707 Main Street,Osoyoos, BC, Monday-Friday between 9:00 am and 4:00 pm from October 27th -November 4th, 2021 exclusive of statutory holidays, or at w/w.;osoyDos .c'a.

This is the first of hvo notices respecting this matter dated this the 27th day ofOctober, 2021.

Brianne HillsonDirector of Corporate ServicesBox 3010, 8707 Main StreetOsoyoos BC VOH 1 VO(E) brianne@050yoos.cq(W) www..osoyoos,cq

Page 6 of 7

8 I Wednesday, November 3,2021 www.TimesChronicle .c:- NEWS -

B.C. puts public, First Nations in forestry forefrontDon UrquhartTimes- Ch_ronicle_

B.C.'s provincial government is re-

shaping its forestry policy to elevate thevoice of local communities and First Na-tions in the first major forest policy re-

vamp in two decades.In a move that many would say is long

overdue, Katrine Conroy, Minister of

Forests, Lands, Natural Resource Opera-tions and Rural Development, introducedamendments to the Forest and Range

Practices Act on Oct. 20.Conroy said that when implemented,

the new forestry strategy will, "create

jobs, support healthier forest ecosystemsand deliver higher-value," from the prov-ince's forests.

She added that forestry policies put inplace two decades ago, "have limited our

ability to fight climate change, protectold-growth forests and share the benefitswith Indigenous and local communities."Conroy's mention of 20-year-old poli-cies is a veiled reference to the provincialLiberal government of the day, which

came into power in 2001."By increasing public control between

government and First Nations, we'recommitted to smarter management of our

forests that prioritizes public benefits andengagement now and into the future."

Skepticism of the envisaged far-reach-

ing changes is highly likely, given whatmany see as a failure by the NDP gov-

emment to live up to its campaign prom-ises over protecting old growth forests in

/CDSCanud<A /\*/csr'i'^${ wB^CTi'ife

NOTICECouncil Procedure Amendment

Bylaw No. 1367.01, 2021Pursuant to Section 124(3) of the Community Charter, notice is hereby given thatthe Council for the Town of Osoyoos is proposing to amend its current CouncilProcedure Bylaw No. 1367, 2020 by adopting "Council Procedure AmendmentBylaw No. 1367.01, 2021" at a Sipeclal Open Council Meeting held on November 4,2021 of r0;00 am fn CouncH Chdmbers and via Zoom.

The Procedure Bylaw:a) establishes rules of procedure for council meetings, including the manner by

which resolutions may be passed and the manner by which bylaws may beadopted;

b) establishes rules of procedure for meetings of council committees;c) establishes rules of procedure respecting electronic participation at council

and committee meetings;d) provides for the taking of minutes of council meetings and council committee

meetings, including requiring certification of those minutes;e) provides for advance public notice respecting the time, place and date of

council and committee meetings and establishes the procedures for givingthat notice;

f) identifies places that are to be public notice posting places for the purposes ofsection 94 [public notice];

g) establishes the procedure for designating a person under section 130[designation of member to act in place of the mayor];

h) establishes the first regular council meeting date referred to in section 125(1)fcounci) meetingsjas a day in the first 10 days of November following ageneral local election.

The key proposed amendments in the amending Bylaw include, but are not limitedto, the following:• Allow electronic participation by Council members in special, regular and

closed Council meetings and participation by Council and committeemembers in Council Committee meetings.

• Allow els'c+rpnic participation by the public and Council in Public and OtherHearings.

The bylaw may be inspected at the Town of Osoyoos Office, 8707 Main Street,Osoyoos, BC, Monday-Friday between 9:00 am and 4:00 pm from October 27th -November 4th, 2021 exclusive of statutory holidays, or at wAw.Q5_QyoQS,ca.

This is the first of two notices respecting this matter dated this the 27th day ofOctober, 2021.

Brianne HillsonDirector of Corporate ServicesBox 3010, 8707 Main StreetOsoyoos BC VOH 1 VO(E) bnonne@osoyoos.ca

(W) wyw.osoyoos.ca

The government says the new strategy will deliver higher-value from the province's forests

Photo by Sergei A. on unsplas

B.C. This has been underscored by theongoing protests at Pauy Creek on Van-couver Island, now the largest act of civildisobedience in Canadian history.

Speaking to the Times-Chronicle fromVictoria, Boundary-Similkameen MLA,Roly Russell said, "Fairy Creek is a dem-

onstration of how much people value theforest and so in a lot of ways that aligns

reaUy well, frankly, with the release ofthe forest modernization plan."

At the heart of it, he says, "it's all about

recognizmg that we need to do a better

job of managing forests for the valuesthey provide for us and our communitiesand not the single-item focus on timbervalues that have really been at the heartofjt.oyer.ths.pflsl: coufll^^decades."

The government set the stage for the

changes when it released an independ-ent strategic' report in April 2020 that ithad earlier commissioned to look intohow B.C.'s old growth forests were be-

ing managed. Russell noted that the gov-emment is committed to acting on all 14recommendations in that report.

He highlights that a key outcome of theold-growth report was that "we need a re-al paradigm shift in how we do forestry."This is something that Russell says he'sfully behind.

"I recognise that it's not fast enoughfor people which I totally understand butthat commitment is there and it's a bold

statement and we're moving at least inthe right direction if potentially we're notmoving fast enough for everyone. Too

fast for some, not fast enough for others,"he adds.

A key to the new strategy will be thedevelopment of forest landscape plans.Under this, 10-year forest landscape

plans will be developed in partnershipwith First Nations, local communitiesand other stakeholders. These will prior-

itize forest health, replacing the steward-

ship plans developed largely by the forestindustry.

Gomg forward, logging companieswith harvesting licences will be requiredto develop and submit their operational

plans for ministerial approval, as well asmeeting the requirements of the broader

landscape-level plans, a process which

will be open to public comment, Conrcrsaid.

The changes will also unprove effortto mitigate climate change by allowin,the chief forester to set stocking standards for replanting and reduce wildfirrisk by creating wildland buffers betweecommunities and forests.

The province notes that through thinew shared decision-making between th

government and First Nations, the goveminent is making further movement oits commitments to implement the Declaration on the Rights of Indigenous Pecpies Act passed in 2019.

Commenting on the new du-ectioiChief Troy Baptiste and Councillor Cha

imp ^ th^i%^|ji{(ilfh Fsst Natioj'said, "the current Forest and Range Practices Act and forest stewardship planleave little room for Indigenous inpu

The improvements to the act are a ste

in the right direction toward meaningftgovemment-to-govemment engagement

"PEsdilagh First Nation is committeto the continuance of the forest landscap

planning process within the QuesmTimber Supply Area for the protection cthe biodiversity of the land.

"We have looked forward to the da

• when a collaboration would begin be

tween Indigenous communities and thProvince of British Columbia for the carof the forests. A day when traditions

land knowledge and modem forest practices come together to ensure the healtof the land for future generations."

During this past summer's record wildfire season there were substantial criti

cisms over the handling of fires. Wheiasked about this, Russell said this wa

one of the things that communities valui

about the province's forests, "beyomtimber just for timber's sake."

Making sure B.C.'s forests are providing a "wildfire risk reduction value" i

critically important as recent years havidemonstrated, he added.

Some of the amendments are alsi

aimed at providing management contraover roads "which will help us managi

and support wildfire fighting and alienfor designation of Wildland-urban interface areas," he said.

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