Special (Open) Council - Budget Meeting 12 Mar 2019

THE CORPORATION OF THE DISTRICT OF CENTRAL SAANICH

SPECIAL OPEN COUNCIL - 7:00 PM

Tuesday, March 12, 2019 Council Chambers

(Please note that all proceedings of Open Council Meetings are video recorded)

AGENDA

1. CALL TO ORDER

2. CLOSED MEETING

No items.

3. APPROVAL OF AGENDA

3.1. Agenda of the March 12, 2019 Special (Open) Council Meeting

Recommendation:

That the agenda of the March 12, 2019 Special (Open) Council Meeting be approved as circulated.

4. PUBLIC QUESTIONS

5. STAFF REPORTS

5.1. Asset Management and Capital Program

• Roads

• Drainage

• Facilities

• Parks and Trails

• Vehicles and Equipment

• Water

• Sewer

Special (Open) Council Agenda

March 12, 2019

5.2.

Modo in Central Saanich - Partnership Proposal for approval

• Report from the Director of Financial Services dated February 28, 2019, attached.

• Late Items Correspondence Received: o Willows, D - March 8, 2019 o Zimmer, C - March 8, 2019 o Eastman, A - March 10, 2019 o Misovic, M - March 10, 2019 o Ross, R - March 10, 2019 o White, A - March 10, 2019 o Joseph, T - March 11, 2019 o Loveday, S - March 11, 2019 o Hannah, F - March 11, 2019 o Pullinger, M - March 11, 2019 o Slater, B - March 11, 2019 o Wartels, L - March 11, 2019 o Barlow, J - March 12, 2019 o Buicliu, I - March 12, 2019 o Glynn, S - March 12, 2019 o Harris, P - March 12, 2019

Recommendation:

1. That the proposed partnership with Modo be approved as outlined in the staff report dated February 28th 2019.

2. That a $5,000 Level 2 Charger and $4,000 Parking Space budget be added to the 2019 draft Financial Plan.

Pg. 4 - 26

5.3.

Wallace / Marchant Intersection

• Report from the Director of Engineering and Public Works dated March 4, 2019, attached.

• Late Items Correspondence Received: o Tyrell, A - March 8, 2019 o Joinson, M - March 12, 2019

Recommendation:

That Council defer consideration of pedestrian and cycling improvements to the Wallace / Marchant intersection until Council receives a report from staff on active transportation planning.

Pg. 27 - 54

Page 2 of 79

Special (Open) Council Agenda

March 12, 2019

5.4. Pathway - Mt Newton Cross Road

Report from the Director of Engineering and Public Works dated March 4, 2019, attached.

Recommendation:

That Council approve $400,000 for extension of the pathway on Mount Newton Cross Road, between West Saanich Road and St. Stephens Road.

Pg. 55 - 79

6. ADJOURNMENT

Page 3 of 79

1903 Mount Newton Cross Road, Saanichton, B.C. V8M 2A9

Phone: 250-652-4444 Fax: 250-652-0135

The Corporation of the District of Central Saanich

SPECIAL (OPEN) COUNCIL REPORT

For the Special (Open) Council meeting on March 12, 2019

To: Patrick Robins

Chief Administrative Officer

File:

From: Paul Murray

Director of Financial Services

Priority: Strategic

Operational

Date:

February 28, 2019

Re: Modo in Central Saanich - Partnership Proposal for approval

RECOMMENDATIONS:

1. That the proposed partnership with Modo be approved as outlined in the staff report dated February 28th 2019.

2. That a $5,000 Level 2 Charger and $4,000 Parking Space budget be added to the 2019 draft Financial Plan.

BACKGROUND:

The establishment of a Modo presence in Central Saanich is a priority of Council and referenced in the Districts Climate Leadership Plan. Specially this initiative supports Climate Action Statements:

"Municipal Operations Action 2 - Green fleet transition: Beginning in 2018, transition the light-duty fleet to electric vehicles at time of renewal, or in advance of renewal where fuel and maintenance cost savings support the investment. Identify suitable applications where the use of vehicles can be replaced with zero emission alternatives (e.g. electric bicycles)."

"Transportation and Land Use - To make significant shifts toward active modes of transportation that support a healthy, safe and vibrant community."

Page 4 of 79

To: Patrick Robins, Chief Administrative Officer February 28, 2019

For: March 12, 2019 Special (Open) Council


Modo states:

"With more than 20,000 members, businesses, developers and municipal partners, Modo’s two-way carshare service continues to have impact. Every Modo removes 9-13 private cars from the roads – an asset that sits idle about 95% of the time and costs the average British Columbian $9,500 a year to own and operate. We advocate that our members walk, cycle, and take public transit whenever they can. And when one needs a vehicle, use a shared vehicle best suited to the nature of the trip. Choose from 700 cars, trucks, SUVs, passenger vans, cargo vans and more."

"We are proud to be a co-operative. In fact, the only carshare co-operative in the municipalities we serve. We exist to make a difference for our members and the wider community, with a unique purpose and set of rules, by connecting people with places in a way that’s affordable, convenient, inclusive and sustainable. Our intent is to earn just enough to cover our costs and continue to invest in being the best and most purposeful carshare operator in BC."

Developer amenity contribution commitments for Modo have been obtained and secured by covenant totaling $53,000. These are usually payable at time of new building occupancy. Further contributions can be expected as development proposals are considered by Council.

DISCUSSION:

Municipal staff have been working with Modo to assist them in their assessment of the potential for carshare vehicles in the Saanichton and Brentwood Bay areas of Central Saanich. Staff have also advocated for the use of at least one carshare vehicle as a full electric such as Nissan Leaf. Key considerations are locations of the vehicles in very visible (preferably on-street) areas, municipal and developer(amenity) investment and a usage revenue guarantee by the municipality.

Modo has confirmed it is prepared to implement four carshare vehicles in Central Saanich over the next two years. Two in the Saanichton Village area and one in Brentwood Bay commencing June 1 2019, and a second Brentwood Bay vehicle in June 2020. One of the Saanichton vehicles would be a full electric (Nissan Leaf or Hyundai Ioniq PHEV) located at the municipal hall. Modo will market the introduction of the vehicles as per their corporate marketing approach.

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The proposal is as follows:

• Saanichton Village: 1. The District will upgrade the existing electric vehicle charging station at the Municipal Hall

to add a second Level 2 charger. 2. The District will sign and reserve that spot as a Modo carshare parking spot. 3. Modo will locate a Full Electric carshare vehicle at the Municipal Hall June 1 2019. 4. The District will provide and sign an on-street reserved Modo carshare parking spot in an

area of reasonable proximity to the new one at the Municipal Hall (the visibility of two locations in similar area works best for marketing purposes).

5. Modo will locate a Hyundai Tucson (or similar small SUV) at the second on-street location June 1 2019.

• Brentwood Bay: 1. The District will provide and sign an on-street reserved Modo carshare parking spot in the

Brentwood Bay commercial area. Modo will locate a Honda Fit at that location June 1 2019.

2. The District will provide and sign a second on-street reserved Modo carshare parking spot in an area of reasonable proximity to the first one in Brentwood Bay area by June 1 2020 (the visibility of two locations in similar area works best for marketing purposes). This potentially could be in the Library/Cultural Centre parking lot.

3. Modo will locate a second carshare vehicle (type to be determined) at that location June 1 2020.

• The District will provide an up front investment in Modo of $53,000 by March 31 2019. These funds will be reimbursed to the District by developers as development contributions are received at each building occupancy stage. Memberships will then be issued by Modo for the benefit of the residents of the developments whose developers have made a contribution to the District to reimburse the up front investment in Modo. For each $500 contributed by a developer, Modo will grant membership privileges to one resident of the development completed by such developer.

• The District will provide a further investment of $20,000 on March 31 2020 related to the second Brentwood Bay vehicle and this would also be reimbursed to the District by Developers through amenity contributions at building occupancy. In exchange of such reimbursement, Modo will also issue memberships for the benefit of the developments' residents..

• The District will provide a Usage Revenue Guarantee of a maximum $12,000 per year. This means that if usage of all four vehicles does not generate those funds, the District will pay the difference.

The Reserved parking spaces will be authorized by either the Director of Engineering once locations are confirmed with Modo. District staff will consult with the Saanichton Village Association and local Brentwood Bay businesses during that process.

Modo vehicles can be rented by individuals for as low as $5/hour, $50/pay +$0.3 per km fee. The $12,000 annual revenue guarantee equates to about 1,800 hours per year or 450 hours per vehicle. That is less than two hours per day per vehicle on average. Experience with Modo in the Town of Sidney indicates that during the first year monthly revenue was $700 to $800 and in combination with some

Page 6 of 79




use by municipal staff this would be close to the minimum revenue of $12,000 per year or$1,000/month.

The District will reduce the vehicle fleet at Municipal Hall by one vehicle and staff will book and use the Modo vehicles instead. By eliminating one municipal vehicle from the Municipal Hall fleet (use electric Modo Car Share instead) the existing $4,000 in operating and reserve contribution budgets can be re-purposed and used with this program.

The program would be reported on via the Districts Annual Progress Report and Annual Budget each year.

Financial Implications Should the District wish to enter into this arrangement there are two financial risks:

1. The Upfront Investment of $53,000 and further $20,000 is not fully reimbursed through development contributions. This risk is modest given that the District has commitments for most of the funds in place from developments at Prosser, Veyaness, Polo Village, Wallace and West Saanich. Further contributions can be secured by Council from future development applications.

2. Revenue Guarantee of $12,000 is charged to the District. The District will be using Modo vehicles during business hours from time to time and the eliminated fleet vehicle budget can be reallocated for this purpose as well. On a worst case basis the District would be charged a maximum of an additional $8,000 ($12,000 less $4,000 existing budget) that would require funding from the municipal Climate Action, other amenity contributions or the corporate contingency budget each year.

Modest funding to sign and paint the parking spots would be required ($3,000 in 2019 and $1,000 in 2020). A $5,000 budget to add a second Level 2 Charger located at the Municipal Hall would also be needed.

Alternative Option - Defer to 2020: Should the District not wish to provide the upfront investment, the alternative is to defer the program until such time as sufficient development funds are actually collected from development to provide the investment. This would defer consideration of the program to 2020 at minimum, depending on when building occupancy occurs in each of the developments that have covenanted to make Modo car-share contributions. The revenue guarantee would still be required.

Alternative Option - No Partnership: Should Council not wish to make the upfront investment or commit funds to establish the parking spots and second charger, the alternative is to decline to partner and encourage Modo to establish car sharing in Central Saanich as soon as financially viable for them.

Should Council wish to support the partnership for introduction in 2019 staff would proceed to conclude a contract with Modo, confirm parking locations, install signage and a second level 2 charger at the Municipal Hall. A communication plan would be developed for the roll out with Modo in June.

CONCLUSION:

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Introduction of Modo Car Share vehicles in Central Saanich is a strategic priority of Council and a component of the Districts Climate Leadership Plan.

• The upfront contribution is a modest financial risk given the potential for reimbursement through development contributions expected in the near term.

• Provision of four reserved parking spaces (Municipal Hall. Library and two on-street) for car share vehicles is viable.

• The usage revenue guarantee is a modest financial risk for a strategic priority of Council given

the projected minimum use needed to offset that risk and the experience from Town of Sidney.

• The District will be able to eliminate one municipal vehicle from the fleet at Municipal Hall.

• Assists in converting municipal fleet use to renewable electric.

It is recommended that the proposed partnership with Modo be approved as outlined in the staff report dated February 28 2019.

Respectfully Submitted

Paul Murray


Endorsed by:

Brian Barnett,

Director of Engineering and Public Works

Endorsed by:

Jarret Matanowitsch,

Director of Planning and Building Services

Endorsed by:

Norm Doerksen

Superintendent of Public Works

Administrator’s Recommendation:

I concur with the recommendation contained in this report.

Patrick Robins


Page 8 of 79

Page 9 of 79

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Capt. David Willows1491 Kersey Road

Brentwood Bay, BC V8M1J5

March 8,2Ot9

Mayor Ryan Windsor and Council

The District of Central Saanich

1903 Mt. Newton Cross Road

Saanichton, BC

V8M 249

Dear Mayor Windsor and Council:

Subject: Support for Modo and Central Saanich Partnership - Council Report February 28,2Ot9

I wish to voice my support for the Council Report dated February 28,201-9 that recommends

approving the proposed partnership with the Modo Car Sharing Co-op.

I personally have experience using car sharing services previously while stationed in North

Vancouver for work (Car2Go). The service provided me with clean, well maintained and affordable

vehicles that I was able to use for work and pleasure. The convenience and savings for me

personally was significant and allowed me to leave my primary vehicle at home in Victoria while

working out of Vancouver.

I believe this partnership is in line with several of the District's priorities includingthe Climate

Leadership Plan and is a way to support densification of the village core areas of Saanichton and

Brentwood Bay while continuing to grant a limited number of variances for the required parking in

multifamily and mixed-use developments.

Car sharing services such as Modo also provide a valuable service to non-profit community support

organisations. ln the lower mainland Modo partnered with Burnaby Community Services as part ofthe Seniors on the Move program, providing vehicles to volunteer drivers to help seniors who face

challenges getting out and around. Many of the challenges identified are the same we face in

Central Saanich including people with mobility issues, affordability, accessibility and availability ofpublic transit and a lack of sidewalks.

Page 10 of 79

As most of you are aware, my family includes a S-year-old boy with cerebral palsy who uses a

wheelchair. Modo is the first car sharing service in BC that I am aware of that also has a dedicatedramp-adapted van and has demonstrated a commitment to finding ways to be as accessible as

possible.

With a proven rerecord and expanding service ín neighbouring communities, I believe this is a safe

and prudent investment for the District of Central Saanich to make. While Modo will not work foreveryone, I believe it will be a great benefit to the district and community as we strive for an

accessible, inclusive and green community.

Should any of you wish to discuss this, please feel free to call me at (250) 858-2405 or [email protected]

Yours Sincerely

Capt. David Willows

Brentwood Bay, BC

CC: Central Saanich Community Association

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Page 11 of 79

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Central Saanich Community Association2573 James lsland Road

Saanichton, BCiili

V8M 1V6

Mayor and Council[it,]

District of Central Saanich

1903 Mt Newton X Road

Saanichton, BC

V8M 2A9

March 8,2019

Dear Mayor and Council,

The Central Saanich Community Association is very pleased to see that the establishment of a

car sharing opportunity in Central Saanich is a Council priority. As advocated for previously, we

are in full support of seeing Modo Car Share come to our municipality.

It is our hope that council will support a partnership with Modo for introduction in 2OI9. There

have already been 106 Modo car share units purchased by developers for residents of ourmunicipality. lt would be a great addition to have Modo available forthose members, as well as

others, here in Central Saanich. We also feel it would be worthwhile to include a truck as part ofthe available fleet. Living in a rural area where most properties have large yards, a truck wouldbe a very valuable addition to help with numerous jobs, like moving debris, yard scrapes,

bringing in landscaping materials, etc. Having a truck available in the community may

encourage homeowners to purchase individual memberships. Having an electric vehicle as part

of the fleet, as suggested, would also be a valuable addition.

Thank you for all your work in making car sharing opportunities available for our region and we

are happy to work with you to further support this initiative.

Sincerely,

Celeste ZimmerChairpersonCentral Saanich Community Association

Page 12 of 79

Katelyn Patterson fu{,f,it I 1 ä,iîi;

From:Sent:To:Subject:

Ann Eastman

Sunday, March 10,2019 11:24 PM

Municipal Hall

Car sharing proposal - brilliant idea for Central Saanich - Sign me up!

Dear Mayor and CounsellorsI live in Brentwood Bay and 5 days a week I commute to downtown Victoria and back. lf I drive my car, it's faster (30

min door to door) but it's an old internal combustion engine so it consumes gas and pollutes and, as a special bonus,costs up 516/day to park downtown. lf I can't find parking, I get to drive around more, set timers to alert me to feed a

meter or move my car before I get a ticket. I pay extra car insurance because my commute is more than 20 km. lt's likeanother child that I have to take care of, pay for and worry about.

But if I take the bus, at the very best it's an hour to commute each way, that is if the bus shows up at the time theschedule claims it will and I don't spend 20-15 or more minutes waiting for it or a connecting bus. (Why don't they use

telematics?!) lcan'ttakeadvantageofthetimeonthebusbyreadingortextingbecauselbecomenauseousinminutes.

So allthe long meandering pre-amble is to say that I am a huge fan of the car-sharing model proposed. And l've lovedevery electric or hybrid I have ever driven. lt would be great to spend less time and money to get to and from work withminimal pollution, less guilt.

I want to be part of the climate crisis solution - I support the partnership with Modo that Council staff have evaluated(report of February 28th 2019). Kudos to Mayor and Council, the Chief Administrative Officer and staff for this future-focussed, thoughtful proposa l.

Sincerely,Ann Eastman

1180 Sluggett Rd

Brentwood Bay, BC

V8M1E9

"The information contained in this transmission may contain privileged and confidential information of the District ofCentral Saanich. lt is intended for review only by the person(s) named above. Dissemination, distribution or duplicationof this communication is strictly prohibited by all recipients unless expressly authorized otherwise. lf you are not theintended recipient, please contact the sender by reply email and destroy all copies of the original message, Thank you."

"Please visit our new Civic Web Portal at www.centralsaanich.ca<http://www.centralsaanich.ca/> to find information onupcoming meetings and past Council decisions, to search for background reports , andf or to sign up for e-notifications."

Page 13 of 79

Katelyn Patterson

l-t,í{R I 'l äûi$From:Sent:To:Subject:

Megan Misovic Sunday, March 10,20191:40 PM

Municipal Hall

Letter in Support of Modo car share program

Dear Mayor and Council,

I am writing in support of the work being done to bring Modo to Saanichton and Brentwood. As a family with twovehicles, I can see that the availability of a conveniently located Modo vehicle may help families such as mine make theswitch to downside to less vehicles.We bought our second vehicle when our first daughter was born, but now that our family is growing older, having a

Modo car share vehicle would make it much easier for us to envision eventually reducing back down to one familyvehicle, and would definitely discourage us from getting a third vehicle as our children grow older and start to drive.We see on our street that there is one vehicle for every adult of driving age. Perhaps with the greater availability of carshares we can see a shift in this pattern.

Thank you for your work in this area, I support you !

Megan Misovic1107 Hollypark Rd

"The information contained in this transmission may contain privileged and confidential information of the District ofCentral Saanich. lt is intended for review only by the person(s) named above. Dissemination, distribution or duplicationof this communication is strictly prohibited by all recipients unless expressly authorized otherwise. lf you are not theintended recipient, please contact the sender by reply email and destroy all copies of the original message. Thank you."

"Please visit our new Civic Web Portal at www.centralsaanich.cachttp://www.centralsaanich.ca/> to find information onupcoming meetings and past Council decisions, to search for background reports, andf or to sign up for e-notifications."

1

Page 14 of 79

Patterson


Robyn Ross <


Municipal Hall

Modo in Central Saanich

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Mayor and Council:

I would like to add my name to the list of supporters of the Modo car share program that is being proposed for CentralSaanich.

I would like to encourage you, however, to ask Modo to reconsider their vehicle choice for the 2019 Brentwood Bay

location.I strongly support electric vehicles and would urge Council to recommend to Modo that a Leal or similar EV be made

the choice instead of a Honda Fit.

Council has been a champion in looking for ways to address the effects of climate change in Central Saanich. This wouldbe another opportunity for you to demonstrate your leadership and commitment to this very important issue.

Additionally, I would like to suggest that Modo locate their first Brentwood Bay vehicle to the Cultural Centre/Librarycomplex, rather than "in the Brentwood Bay commercial area". As you know, there is currently a charging station set up

in the parking lot at that location. You are proposing an expenditure of 55000 to install a charging station for a Modovehicle at the Municipal Hall. I would ask Council to consider an additional 55000 expenditure to add a second charging

station to the Cultural Centre/Library parking lot. Also, the Cultural Centre/Library parking lot is extremely close to theBrentwood Bay commercial area so it would not be far away from Modo's suggestion. Locating the vehicle in the parking

lot of the Cultural Centre/Library would also maintain the relatively few parking spots along West Saanich forshoppers/visitors to the commercial area of Brentwood Bay. The recommendation in place is that the 2020 Modovehicle potentially be located at the Cultural Centre/Library location so clearly the location has been deemed to be

acceptable. I think that for the reasons I have stated above, locating the first Modo vehicle in the Cultural Centre/Libraryparking lot is the better choice.

Finally, ldon't know if the date of the installation of a Modo car in Brentwood Bay was randomly chosen. However, thatjust happens to be the date of the Brentwood Bay Festival. lf the vehicle was to be located in the CulturalCentre/Libraryparking lot, this would offer Modo a great opportunity to advertise and promote their service to the hundreds ofFestival-goers who would be populating Pioneer Park that day.

Kind regards,

Robyn Ross

L191 Lucille DrBrentwood Bay

"The information contained in this transmission may contain privileged and confidential information of the District ofCentral Saanich. It is intended for review only by the person(s) named above. Dissemination, distribution or duplication ofthis communication is strictly prohibited by all recipients unless expressly authorized otherwise, If you are not theintended recipient, please contact the sender by reply email and destroy all copies of the original message. Thank you."

"Please visit our rì€w civic web portar at www.centralsaanich.ca to find information on upcoming meetings and pastCouncil decisions, to search for background reports, and/or to sign up for e-notifications."

1

Page 15 of 79

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iLiGiEIVtF.MAR I I 20t9

Thu Corpora'rion of the Dist¡ ictoÍ Cent¡'al Saanich

March 10,2019

Dear Mayor and Council

SUBJECT: Modo in Central Saanich - Partnership Proposal for approval

I am writing to declare that I'm in full support of the following two recommendations

1. That the proposed partnership with Modo be approved as outlined in the staff reportdated February 28th 2019.

2. That a $5,000 Level 2 Charger and $4,000 Parking Space budget be added to the 2019draft Financial Plan.

This proposal represents another step forward in implementing positive measures to help reducethe overall carbon fooþrint for Central Saanich.

Sincerely,

Alexis V/hiteSaanichton, BC

Page 16 of 79

Katelyn Patterson


Tiffa ny Joseph >

Monday, March 11, 2019 10:33 PM

Municipal Hall

Modo for Central Saanich

Dear Mayor and Councit,

I'm writing in support of the recommendation to partner with Modo.

The fottowing are a few reasons I support Modo in Central Saanich.

- Citizens woutd have the opportunity to save money and could opt out of owning a car- less cars on the road means less carbon emissions- etectric modo vehictes = no fossil fuets- support of a business which started in BC- we can keep traffic down and manage parking problems with less cars on the road

Thank you for your time,

Tiffany JosephCoordinator of SNIDØEt Resitiency Proj ect - Join our Facebook GrouBe sure to emoil [email protected] to receive notices for Volunteer Days with SRP

wsÁNEC &, SkruuTmesh

Language and Culturol Revitolist I Apprentice

"The information contained in this transmission may contain privileged and confidential information of the District ofCentral Saanich, It is intended for review only by the person(s) named above. Dissemination, distribution or duplication ofthis communication is strictly prohibited by all recipients unless expressly authorized othenruise. If you are not theintended recipient, please contact the sender by reply email and destroy all copies of the original message. Thank you."

"Please visit our fì€w civic web portal at www.centralsaanich.ca to find information on upcoming meetings and pastCouncil decisions, to search for background reports, and/or to sign up for e-notifications,"

1

Page 17 of 79

n Patterson


Sarah Loveday Monday, March 11,2019 9:43 PM

Municipal Hall

Support for Modo in Central Saanich

F'tiiil 12 iii:l

Dear Mayor Windsor and Council,

I would like to express my support for bringing Modo to Central Saanich.

The proposed car sharing service in Central Saanich represents an important opportunity for the district toalign with other municipal governments in moving towards a more sustainable transportation network, and totake meaningful action against climate change.

Thank you for your consideration

Kind Regards

Sarah Loveday

"The information contained in this transmission may contain privileged and confidential information of the District ofCentral Saanich. It is intended for review only by the person(s) named above. Dissemination, distribution or duplication ofthis communication is strictly prohibited by all recipients unless expressly authorized otherwise. If you are not theintended recipient, please contact the sender by reply email and destroy all copies of the original message. Thank you."

"Please visit our new c¡v¡c web portar at www.centralsaanich.ca to find information on upcoming meetings and pastCouncil decisions, to search for background repofts, and/or to sign up for e-notifications."

1

Page 18 of 79

Patterson


Fraser Hannah

Monday, March 11,2019 9:28 PM

Municipal Hall

Support for Modo partnership

H¡,

My wife, two children, and I live on East Saanich Road north of Stelly's, and would welcome a Modo carshare arriving inSaanichton. Not only would it provide some extra transportation around the Municipality, but it would also allow us toavoid purchasing a second car.

We strongly support this partnership, and hope that Central Saanich Council will vote to provide whatever support is

needed to make it happen.

Sincerely,

Fraser Hannah

"The information contained in thistransmission maycontain privileged and confidentialinformation of the DistrictofCentral Saanich. lt is intended for review only by the person(s) named above. Dissemination, distribution or duplicationof this communication is strictly prohibited by all recipients unless expressly author¡zed otherwise. lf you are not theintended recipient, please contact the sender by reply email and destroy all copies of the original message. Thank you."

"Please visit our new Civic Web Portal at www.centralsaanich.ca<http://www.centralsaanich.ca/> to find information onupcoming meetings and past Council decisions, to search for background reports, andf or to sign up for e-notifications."

1

Page 19 of 79

Patterson


Meghan Pullinger Monday, March 11,2019 9:09 PM

Municipal Hall

Supporl for Modo

To Mayor Windsor and Central Saanich Council,

I have heard there have been efforts made to place Modo cars in Central Saanich. I am presently a member ofModo and I cannot express enough what a positive decision it would be to have Modo cars in Brentwood Bayand Saanichton.

My husband and I became Modo members when we lived in a one bedroom apartment in East Vancouver. Wehad one car for affordability and parking, and found ourselves using car shares such as Car2Go and Modo as anoccasional second car. As Central Saanich is pursuing higher density residences, it would be beneficial to thoseliving in apartments to have access to a car share. High density housing typically does not have enough parkingfor every unit to have multiple cars, something which is certainly needed.

'We have transit available in Central Saanich; however, Vancouver is second best for transit in Canada, and yet

it is deemed the'Car Sharing Capital of North America' (see CBC article below). Just because we have access totransit, does not mean a car share wouldn't be useful. When we lived in Vancouver, we used both and valuedboth.

'We continue to be a single car household after moving into a single family home. 'We have used Modo in

Sidney, but the sheer effort to get to Sidney, rent the car, drive back past Central Saanich and to our destinationtook two extra hours with taking the bus, plus the bus fares. It simply has not been feasible to use it moreregularly, which we are want to do. We now use our Modo memberships for the vans and utility trucks theyoffer, but have certainly had days where having a local Modo would have been greatly beneficial.

I truly hope you consider introducing the Central Saanich population to Modo.

Thank you,Meghan Pullinger

http s : //www. cbc. calnews/canadalbritish-columbi a/vancouver-

it-canada-2}19

"The information contained in this transmission may contain privileged and confidential information of the District ofCentral Saanich. It is intended for review only by the person(s) named above. Dissemination, distribution or duplication ofthis communication is strictly prohibited by all recipients unless expressly authorized otherwise. If you are not theintended recipient, please contact the sender by reply email and destroy all copies of the original message. Thank you,"

"Please visit our new c¡v¡c web portat at www.centralsaanich.ca to find information on upcoming meetings and pastCouncil decisions, to search for background reports, and/or to sign up for e-notifications."

1

Page 20 of 79

Kate Patterson



Municipal Hall

Modo

2í:'

Dear Mayor and Council,I am fully in support of Modo car sharing coming to your community. I am resident in the region, and am well aware ofthe importance of any initiative that will reduce vehicular traffic. The fact that Modo will introduce electric vehicles is

also an environmental plus. Please allow Modo to function in Central Saanich.

Yours sincerely

Bert Slater

1938 Barrett Drive,North Saanich

BC

V8L1A3

"The information contained in this transmission may contain privileged and confidential information of the District ofCentral Saanich. It is intended for review only by the person(s) named above. Dissemination, distribution or duplication ofthis communication is strictly prohibited by all recipients unless expressly authorized othenruise. If you are not theintended recipient, please contact the sender by reply email and destroy all copies of the original message. Thank you."

"Please visit our rt€w civic web po]tal at www.centralsaanich.ca to find information on upcoming meetings and pastCouncil decisions, to search for background reports, andlor to sign up for e-notifications."

Page 21 of 79

Katelyn Patterson

From:

Sent:To:Subject:

Central Saanich via Central Saanich <[email protected]> on behalf of No

Reply < [email protected] >


Municipal Hall

Mayor & Council email form submission from centralsaanich.ca

Submitted on Monday, March 11,2019 - 15:00

Submitted by anonymous user: 154.20.32.250

Submitted values are:

Subject: Modo PartnershipFirst & Last Name: Larry WartelsPhone Number:

Address: 4418 Torquay Dr

Email: Message:Hello Mayor Windsor and Council,

Will you support the Modo Partnership proposal? lt will help end private auto dependency in CRD

while reducing greenhouse gas emissions.

Gratefully,Larry Wartels

The results of this submission may be viewed at:

httos ://www. ce ntra lsaa n ich 95/submission/4687

"The information contained in this transmission may contain privileged and confidential information of the District of

Central Saanich, It is intended for review only by the person(s) named above. Dissemination, distribution or duplication of

this communication is strictly prohibited by all recipients unless expressly authorized othenruise. If you are not the

intended recipient, please contact the sender by reply email and destroy all copies of the original message. Thank you,"

"Please visit our rìêw ciyic web portat at www.centralsaanich.ca to find information on upcoming meetings and past

Council decisions, to search for background reports , andlor to sign up for e-notifications."

1

Page 22 of 79

Patterson


J udy

Tuesday, March 12,2019 4:29 AMMunicipal Hall

Re: Modo

['¡¡ift I ? ?iî$

Kudos to Council for putting forward this plan. The extreme weather conditions we have been experiencing are prettyconvincing; climate change is a growing crisis that can't be dodged, denied, or ignored. We must take every step we can

to reduce carbon emissions in the face of mounting evidence of climate change. This is an opportunity to lead byexample.

Judy Barlow

"The information contained in this transmission may contain privileged and confidential information of the District ofCentral Saanich. lt is intended for review only by the person(s) named above. Dissemination, distribution or duplicationof this communication is strictly prohibited by all recipients unless expressly authorized otherwise. lf you are not theintended recipient, please contact the sender by reply email and destroy all copies of the original message. Thank you."

"Please visit our new Civic Web Portal at www.centralsaanich.ca<http://www.centralsaanich.ca/> to find information on

upcoming meetings and past Council decisions, to search for background reports, andf or to sign up for e-notifications."

1

Page 23 of 79

Katelyn Patterson

From:

Sent:To:Subject:

Submitted on Tuesday, March 12,2019 - 12:13

Submitted by anonymous user: 24.68.99.168Submitted values are:

Central Saanich via Central Saanich <[email protected]> on behalf of NoReply < [email protected] >

Tuesday, March 12,2019 12:13 PM

Municipal Hall


Subject: Modo in Central Saanich - Partnership Proposal for approvalFirst & Last Name: lon BuicliuPhone Number:Address: 2375 Alta Vista Pl, Victoria, V8Z 5S6

Message:To Mayor and Council,

I strongly support the Partnership Proposal for approval at the Special Council Meeting on March 12.

I know a number of people in Victoria who don't own a car and are very happy to use the Modo

service.It is an excellent initiative that allows people to use cars only when needed, thus eliminating large

costs associated with owning a car. lt is very important to provide this alternative for an increasing

number of people who look into sharing instead of owning, while saving money and using alternativemodes of transportation in between.

I hope that the Council will approve this proposal. This is a positive and progressive alternative,provided by a reliable co-operative.It is the way of the future.

Thank you

lon Buicliu


https://www.centralsaanich.c al nodel295/submission/4691


Central Saanich. It is intended for review only by the person(s) named above. Dissemination, distribution or duplication of

1

Page 24 of 79

Ka Patterson


Sharon Glynn Tuesday, March 12,20191:31 PM

Municipal Hall

Support for the Modo Car Service

fi,iriì?3ii:i

Good afternoon,

I would like to indicate my absolute support for a Modo car seru¡ce that Council is considering

Thank you,Sharon Glynn

Sharon Glynn, B.Comm.Brentwood Bay, BC

- -

"The information contained in this transmission may contain privileged and confidential information of the District ofCentral Saanich. It is intended for review only by the person(s) named above. Dissemination, distribution or duplication ofthis communication is strictly prohibited by all recipients unless expressly authorized othen¡rise. If you are not theintended recipient, please contact the sender by reply email and destroy all copies of the original message. Thank you."

"Please visit our rìêw civic web portal at www.centralsaanich.ca to find information on upcoming meetings and pastCouncil decisions, to search for background repofts, andlor to sign up for e-notifications."

1

Page 25 of 79

Katelyn Patterson

To:

From:

Sent:

Subject:

Submitted on Tuesday, March 12,2019 - 09:23




Tuesday, March 12,2019 9:23 AMMunicipal Hall


Subject: Re: Special (Open) Council Report - Modo in Central Saanich

First & Last Name: Peter HarrisPhone Number: Address: 789 Saunders LaneEmail :

Message:Good morning,

I am communicating with you on behalf of Pacifica Paddle sports and the Portside Marina.

As visibility is key to the success of the Modo program we suggest having a designated Modo parking

stall near the Mill Bay ferry ramp. lf a Modo car was located near the ferry, it would be beneficial to

Brentwood Bay Lodge, Seahorses Cafe and Pacifica Paddle Sports. Visitors arriving by boat would

be able to use the vehicle to travel to/from the Brentwood shopping district, Sidney, Saanichton,

Victoria. etc. There are many places for visitors to explore like Sea Cider, Butchart Gardens, Butterfly

Gardens, Church and State Winery, localfarm markets, etc when they stay, and dine in the

Brentwood Bay area.

A Modo vehicle, if placed near the ferry ramp at Brentwood Bay, would enable walking on the ferry at

Mill Bay, doing some errands on this side, and returning.

lf this concept is seen to have some merit, a discussion with the various stake holders in the area ofthe Brentwood ferry ramp could simplify determining the best location

Thank you,

Peter Harris

Portside Marina

Pacifica Paddle Sports

1

Page 26 of 79


Phone: 250-652-4444 Fax: 250-652-0135




To: Patrick Robins


File: 5320-20-5634

From: Brian Barnett


Priority: Strategic

Operational

Date:

March 04, 2019

Re: Wallace / Marchant Intersection

RECOMMENDATIONS:

That Council defer consideration of pedestrian and cycling improvements to the Wallace / Marchant intersection until Council receives a report from staff on active transportation planning.

BACKGROUND:

At the Regular Meeting held on October 15, 2018, staff submitted a report to Council that recommended improvements to the Wallace Drive / Marchant Road intersection be included in the 2019 Active Transportation Plan. A copy of the staff report is attached at Attachment 1.

Council referred the Wallace / Marchant intersection matter to the 2019 Strategic Plan process, however, the issue was not discussed at the planning session.

Page 27 of 79

To: Patrick Robins, Chief Administrative Officer March 04, 2019



DISCUSSION:

Residents in Brentwood Bay have long called for improvements to the Wallace Drive / Marchant Road intersection, as well as a sidewalk on Wallace Drive, from Brentwood Elementary School to Hagan Road. Funds to improve this cycling and pedestrian network were included in the District’s budget several years ago, but then eliminated from the work plan.

In 2018, the Engineering Department resumed efforts to address the concerns in this area and completed a detailed design and construction tender package to improve the pedestrian crossing infrastructure at the Wallace / Marchant intersection. Without a comprehensive review of potential pedestrian, cycling and traffic safety issues throughout the District, staff are unable to determine with certainty that improvements to the Wallace / Marchant intersection is a top priority compared to other areas in Central Saanich, however, based on professional judgement it appears there is a good rationale to improve the intersection, particularly due to the proximity of Brentwood Bay Elementary School and the nearby residential neighborhood.

In 2018, staff recommended that improvements to the intersection be deferred until an Active Transportation Plan is available in order to confirm the Wallace / Marchant intersection is, in fact, a priority for infrastructure upgrades.

Financial Considerations

This project is eligible to be funded from the Districts Community Works Gas Tax Funding received each year. The District is drawing this fund down to catch up on arrears pavement management plan work over the next three years and may use some funding for the Mount Newton Cross Road trail extension, but there is sufficient additional funds to use, should Council wish to do that. This will leave a modest amount of funding available for other future road related capital projects.

The alternate is to borrow funds for the project. Borrowing will require elector approval and the debt servicing cost will use up a portion of the funding we are setting aside to retire Fire Station 1 Debt in 2024. Annual debt servicing for this level of borrowing would be on the order of $35,000 to $40,000 per year depending on interest rates at the time.

Additionally, ICBC has agreed to partner on this project and is willing to fund up to $25,000 of the capital costs.

Options

The investment in cycling and pedestrian infrastructure upgrades are often established based on Council and community priorities. Historically, there has been very little focus on active transportation improvements in Central Saanich and the vast majority of infrastructure has focused on roadway networks and infrastructure related to the automobile.

Page 28 of 79




Recently, however, residents have called for expanding both the walking and cycling networks, especially in residential areas and around schools and community centres. There are also concerns with vehicle speeds throughout the District. With relatively low traffic volumes and a favourable climate and topography, there is significant potential to build upon the existing network and enhance active transportation in Central Saanich.

Given the concerns with pedestrian safety on Wallace Drive near Brentwood Elementary School, and given the current interest in active transportation improvements, Council may wish to authorize improvements to Wallace / Marchant intersection. The required budget is $330,000 (Attachment 2 - Technical memo dated July 19, 2018). If authorized by Council in the near future, staff could made the proposed improvements in 2019.

CONCLUSION:

Over the past several years, members of the public have been requesting pedestrian improvements to the Wallace / Marchant intersection. Staff have completed a detailed design and tender package to address these concerns. The required budget is $330,000.

In the absence of an overall active transportation plan for the District, staff are unable to confirm that the Wallace / Marchant intersection is the top priority for pedestrian infrastructure improvements. Given this, Council could direct staff to consider intersection improvements as part of an active transportation plan process, or alternatively, the improvements could proceed in 2019 prior to completion of an overall community assessment of transportation options.


Brian Barnett




Patrick Robins


Page 29 of 79


Phone: 250-652-4444 Fax: 250-652-0135

The Corporation of the District of

Central Saanich

REGULAR COUNCIL REPORT

For the Regular Council meeting on October 15, 2018

To: Patrick Robins


File: 5320-20-5634

From: Brian Barnett


Priority: Strategic

Operational

Date:

September 13, 2018


RECOMMENDATIONS:

That Council consider pedestrian and cycling improvements to the Wallace / Marchant area as part of the proposed 2019 Active Transportation Plan.

BACKGROUND:

In response to public to suggestions to improve pedestrian infrastructure at the Wallace / Marchant intersection, staff completed an engineering assessment in April 2018 (Attachment 1). The assessment notes that the District does not have any pedestrian count data and, therefore, warrant for installation of a crosswalk cannot be fully determined. The estimated cost was $212,000 to install a signalized crosswalk, slightly extend the sidewalks, and make minor modifications to the alignment of the intersection. As part of the Five Year Financial Plan process, Council authorized $212,000 to complete the recommended upgrades.

Over the past few months, the detailed design and specifications were prepared, along with an updated cost estimate. The revised project budget is $330,000. A large portion of the cost increase is due to the hot construction climate in Greater Victoria.

Page 30 of 79

To: Patrick Robins, Chief Administrative Officer September 13, 2018

For: October 15, 2018 Regular Council


There is limited opportunity to reduce the budget as the design currently meets the minimum requirements established by relevant guidelines, including:

• Pedestrian Crossing Control Manual for BC

• Transportation Association Canada Manual of Uniform Traffic Control Devices, and • Transportation Association of Canada Geometric Design Guidelines.

DISCUSSION:

Active Transportation Plan Over the past year, community members, council and staff have had informal discussions about an Active Transportation Plan. Attached is a memo (Attachment 2) from Urban Systems that outlines some of the considerations of preparing an Active Transportation Plan. The memo notes the following:

• The 2018 Strategic Plan includes “Ensuring Mobility Choice for All,” which includes upgrades to active transportation infrastructure.

• The Central Saanich Climate Leadership Plan (2018) puts forward a vision for a low carbon community and, among other recommendations, calls for shifting towards active transportation. The plan explains that transportation emissions account for an estimated 66% of all greenhouse gas (GHG) emissions in the District and notes that no significant shifts in transportation habits have occurred since 2007.

• The Official Community Plan (OCP) contains a number of calls for improving active transportation. Three of the OCP’s 17 Fundamental Principles address active transportation, including “Create Walkable Neighbourhoods,” “Address the Causes and Impacts of Climate Change,” “Ensure Transportation Systems for All.”

• Central Saanich commissioned a Transportation Planning Study that was completed in 2002. The content is now almost two decades old. Developing a modern Active Transportation Plan would focus in on creating an integrated network of walking and cycling facilities that functions seamlessly with the vehicle, transit, and goods movement networks.

Based on Council's policies noted above, the need to undertake an Active Transportation Plan is strong.

An Active Transportation Plan will establish overall pedestrian and cycling priorities for the District's limited resources. The Plan will examine the Wallace / Marchant intersection, as well as other areas of concern identified by the Traffic Safety Committee, residents and Council. This will enable the District to schedule upgrades to the Wallace / Marchant intersection, as well as other pedestrian and cycling improvements, based on an evaluation of costs and benefits.

Page 31 of 79




Staff will present a recommendation a methodology and project charter for an Active Transportation Plan part of the 2019 budget process and strategic planning process.

Intersection Upgrades If Council wishes to proceed with upgrades to the Wallace / Marchant intersection prior to undertaking an Active Transportation Plan, a budget increase will be required as the current cost estimate is $330,000. Pending Council's approval of the revised budget, the project can be tendered in the next few weeks and construction can commence this year or early 2019, subject to receiving acceptable bids for the work.

Financial Implications

As discussed in the 2018 Five Year Financial Plan, the District is currently funding 68% of the average replacement cost of existing infrastructure. To address this funding gap, the District imposed a levy ($408 for the average household) in 2017. Further, the District's Sustainable Asset Management Plan proposes a tax increase of 1.25% annually for ten years to address the funding shortfall.

Funding for new infrastructure, such as upgrades to the Wallace / Marchant intersection, is in addition to the costs noted above which are associated with replacement of existing infrastructure. The Director of Financial services recommends that staff identify projects to be cancelled to create funds for the Wallace / Marchant intersection project. If this is Council's wish, then staff will recommend which project to defer in order to fund the pedestrian improvements at Wallace / Marchant.

Sidewalk Request Residents in the Wallace / Marchant area requested intersection improvements (discussed above) as well as a new sidewalk on Wallace Drive between Sluggett Road and Woodward Drive. Staff have not yet started engineering work on the sidewalk and this is not part of the tender package for the intersection upgrade. Based on recent construction bids, the cost of a sidewalk from Sluggett Road to Woodward Drive could be in the $1 million range, depending on stormwater system requirements and other considerations.

Alternative Recommendation That Council increase the Wallace / Marchant Intersection project budget to $330,000.

Page 32 of 79




CONCLUSION:

The cost to upgrade to the Wallace / Marchant intersection is anticipated to be $330,000, which compares to the budget of $212,000. Staff recommend that Council defer this work until an Active Transportation Plan is available.

Respectfully submitted

Brian Barnett, P.Eng. Director of Engineering and Public Works

Endorsed by:

Paul Murray




Patrick Robins


Page 33 of 79

Q:\2000-2099\2034-026\300-Report\Final Report\2018-04-10 Wallace-Marchant Xwalk Memo FINAL.docx

Technical Memorandum

DATE: April 10, 2018

TO: Roland Rocheleau Senior Engineering Technician District of Central Saanich

FROM: Elizabeth Lau, P.Eng.

RE: WALLACE DRIVE AND MARCHANT ROAD INTERSECTION – PROPOSED CROSSWALK

Conceptual Design – FINAL Our File 2034.026

1. Introduction

Kerr Wood Leidal (KWL) has been retained by the District of Central Saanich to examine design options to improve pedestrian safety at the intersection of Wallace Drive and Marchant Road in the Brentwood Bay neighbourhood. To understand the current conditions along the corridor, KWL met with the District of Central Saanich Engineering staff to review the existing condition at the project site. Crosswalk options were developed and cost estimates for the improvement options were prepared. Findings from the review are summarized in this technical memorandum.

2. Current Conditions

The project site is located at the intersection of Wallace Drive and Marchant Road in the Brentwood Bay community. The intersection is located in a residential area at approximately 600m to the southwest of the business district of Brentwood Bay. This intersection is located along the walk to school route to Bayside Middle School at approximately 300m to the southwest and Brentwood Elementary School located at approximately 400m to the northeast of the intersection. A pedestrian flashing beacon is located at approximately 300m to the southwest at the Newton Place intersection, the entrance to Bayside Middle School. A zebra crosswalk is located at the Sluggett Road intersection at roughly 200m northwest of the project site. A pedestrian activated flashing beacon is situated at a further 100m towards the Brentwood Bay Elementary School.

The location of the project area is illustrated on Figure 2-1.

Wallace Drive is designated as a major municipal road in the Central Saanich 2002 Transportation Plan. The existing road cross section of Wallace Drive consists of a single general traffic lane and a dedicated bike lane for each direction. Concrete curb and gutter and sidewalk are located on the east side of the road and a gravel shoulder exists on the west side. Curb and gutter was installed at the northwest corner of the intersection as part of a recent residential development. A new driveway was also constructed along the curb return at the northwest corner of the intersection. Beyond the school speed zone areas, the speed limit on Wallace Drive is 40 kph. Parking is restricted on Wallace Drive in the vicinity of the intersection.

Page 34 of 79

2


TECHNICAL MEMORANDUM Wallace and Marchant Intersection – Proposed Crosswalk

April 10, 2018

Figure 2-1 – Location Map

Marchant Road is a local residential road with a 40 kph speed limit and is controlled by “Stop” signs at the intersection. As Marchant Road intersects Wallace at an angle of approximately 135

0, right turn islands

were installed to facilitate this turning movement from Marchant Road. The skewed layout of the intersection results in a long crossing distance for pedestrians across Wallace Drive.

Wallace Drive is a transit route with bus stops located on either side of the street in the vicinity of the intersection. Transit buses also travel eastward along Marchant Road and right turn onto Wallace Drive. This section of Wallace Drive is located along a straight horizontal alignment with relatively flat vertical profile. Good sight distance is available for all directions at the intersection. A traffic control device is located at the intersection of Wallace Drive and West Saanich Road, approximately 500m to the north of the project site. With the signal phasing, southbound vehicles on Wallace Drive are generally arriving at the Marchant Road intersection in a platoon pattern creating gaps for pedestrian crossing. Whereas the northbound traffic on Wallace Drive are arriving at a random pattern and available crossing opportunities are variable.

Review of the available ICBC data on crashes occurring on Vancouver Island between 2011 and 2015 shows a total of 7 crashes occurred at this intersection. Three of the crashes resulted in casualty and 4 involved property damages.

Figure 2-2 and 2-3 illustrate the current condition of the intersection.

CRD Atlas

Page 35 of 79

3



April 10, 2018

Figure 2-2 Wallace Drive – Looking South Figure 2-2 – Marchant Road, Looking East

Across Wallace Drive

Review of the

Warrants for installation of pedestrian traffic control devices are outlined in Pedestrian Crossing Control Manual (PCCM) for British Columbia. The warrant model is based on availability of crossing opportunities which are a function of the road cross section, traffic volumes and pattern. As there is no available pedestrian count information for the project location, warrant for installation of crosswalk at the project location cannot be fully determined.

A site visit was conducted in the afternoon of January 23, 2018 during dismissal time for both schools. The traffic volume on Wallace Drive during this time was quite steady. There were a number of vehicles travelling westbound on Marchant Road and turning both directions at Wallace Drive. It appears that a good percentage of the traffic was generated from the school pick up. A number of students were walking along the sidewalk on east side of Wallace Drive; a few were also travelling along the shoulder on the west side of the road, likely taking advantage of the safe crossing opportunities at the schools.

Although there are a number of pedestrian crosswalks along Wallace Drive in the vicinity of the project site, the sidewalk is only continuous on the east side of the corridor and pedestrians including school children would cross Wallace Drive at Marchant Road to access the sidewalk. Installing an additional crosswalk with pedestrian activated flashing beacon across Wallace Drive at Marchant Road would improve pedestrian safety and enhance walkability within this neighbourhood.

2.1 Crosswalk Conceptual Design

The following sections details design options for the proposed crosswalk and modifications at the Wallace Drive and Marchant Road intersection. The conceptual design options have been developed based on the following design guidelines:

Pedestrian Crossing Control Manual for British Columbia (PCCM)

Transportation Association Canada (TAC) Manual of Uniform Traffic Control Devices (MUTCD)

Transportation Association Canada Geometric Design Guidelines

Page 36 of 79

4



April 10, 2018

The conceptual design option has been identified to meet the requirements and configurations of the project area. The following design features are proposed for both concepts:

Pedestrian crosswalk to be located on the north and east legs of the intersection to align with the existing sidewalk.

Minimize the crossing distance across Wallace Drive and Marchant Road.

Tactile Warning Surface is proposed on both sides of the roads and at the median to assist pedestrians who are visually impaired.

Pole mounted pedestrian activated flashing system to be installed to draw motorists’ attention to the pedestrians at the crosswalk. Push buttons to be installed on the poles on both sides of the road. TAC has recently approved the use of Rectangular Rapid Flashing Beacon (RRFB) as a traffic control device in Canada. RRFB has an asymmetric wig-wag flash pattern and during each cycle, two rapid pulses of light are emitted from one rectangular beacon while the beacon emits three rapid pulses of light. Studies have shown that the high intensity and rapid pulses improve effectiveness in getting motorist’s attention and compliance in yielding to pedestrians at crosswalk. The RRFB system is available in solar and AC power options.

The District’s 11m long and 2.6m wide fire truck with a turning radius of 10.1m was used as the design vehicle for to develop the proposed crosswalk and curb return layout. All four quadrants of the intersection have been designed to accommodate the turning movement of this vehicle travelling at 30 kph. The new residential driveway recently constructed along the curb return at the northwest corner of the intersection limits the layout of the crosswalk across Wallace Drive. The only option without conflicting with the new driveway would be to align the proposed crosswalk with the centreline of Marchant Road; however, this alignment leads to a relatively long crossing distance and increased the pedestrian exposure time to traffic. Based on the walking speed of 1.0 m/s recommended by TAC, a minimum flash duration of the proposed RRFB would be 16 seconds to allow for sufficient time for the pedestrian to travel the road width.

Figure 2-4 illustrates the proposed crosswalk layout. The option to upgrade the southwest island has also been shown on the figure.

3. Cost Estimate

Class D cost estimate was developed and summarized in Table 4-1. A solar powered RRFB unit has been assumed in developing the cost estimates.

Table 4-1 Class “D” Cost Estimate – Option 1

Items Estimated

Cost

Construction $ 157,110

Detailed Design $ 11,000

Tendering & Construction Management $ 12,600

20% Contingencies $ 31,400

TOTAL PROJECT COST ESTIMATE: $ 212,110

Page 37 of 79

5



April 10, 2018

Detailed breakdown of the cost estimates is included in Appendix A.

4. Recommendations

Installation of a pedestrian crosswalk with Rectangular Rapid Flash Beacon on Wallace Road at Marchant Road will improve the pedestrian safety at this intersection. This proposed crosswalk upgrade will meet the TAC and PCCM guidelines.

KERR WOOD LEIDAL ASSOCIATES LTD.

Prepared by:

Elizabeth Lau, P.Eng. Project Manager

EL/el

Statement of Limitations

This document has been prepared by Kerr Wood Leidal Associates Ltd. (KWL) for the exclusive use and benefit of the intended recipient. No other party is entitled to rely on any of the conclusions, data, opinions, or any other information contained in this document.

This document represents KWL’s best professional judgement based on the information available at the time of its completion and as appropriate for the project scope of work. Services performed in developing the content of this document have been conducted in a manner consistent with that level and skill ordinarily exercised by members of the engineering profession currently practising under similar conditions. No warranty, express or implied, is made.

Copyright Notice

These materials (text, tables, figures and drawings included herein) are copyright of Kerr Wood Leidal Associates Ltd. (KWL). Company is permitted to reproduce the materials for archiving and for distribution to third parties only as required to conduct business specifically relating to the Wallace and Marchant Intersection – Proposed Crosswalk. Any other use of these materials without the written permission of KWL is prohibited.

Revision History

Revision # Date Status Revision Description Author

0 March 18, 2018 Draft EL

1 April 10, 2018 Final Revised curb return EL

Page 38 of 79

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Page 39 of 79

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Appendix A

Cost Estimate

Page 40 of 79

DISTRICT OF CENTRAL SAANICH Wallace Drive and Marchant Road Crosswalk

Class 'D' Cost Estimate3/12/2018

Item Description Unit Estimated Unit Rate TOTAL

Quantity PRICE

$

1 General

1.1 Mobilization and demobilization LS 1 2,000 2,000

1.2 Construction traffic control LS 1 17,000 17,000

SUBTOTAL FOR TASK 19,000

2 Site Work

2.1 Saw cut and remove ex. island ea. 2 2,500 5,000

2.2 1.5m Wide Concrete Sidewalk incl. Curb & Gutter incl Granular Base l.m. 86 400 34,400

2.3 Non-mountable island curb incl. base aggregates (northeast corner) l.m. 20 250 5,000

2.4100mm Thick Concrete Island incl. 100mm Granular Base (northeast

corner)sq.m. 22 400 8,800

2.5 Wheelchair ramp incl. curb and gutter and 100m Granular Base ea. 6 8,500 51,000

2.6 Asphalt Restoration sq.m. 25 48 1,200

2.7 Pavement marking LS 1 2,000 2,000

2.8 Tactile warning surface - 1.5m x 0.6m ea. 6 700 4,410

2.9 Traffic sign and post ea. 2 500 1,000

3.0 Rermove and relocation traffic sign and post LS 1 1,000 1,000


3 Electrical

3.1 Pedestrian crossing flashing beacon LS 1 8,800 8,800


4 Optional Items

4.1 Non-mountable island curb incl. base aggregates (southwest corner) l.m. 22 250 5,500

4.2100mm Thick Concrete Island incl. 100mm Granular Base

(southwest corner)sq.m. 25 400 10,000


CONSTRUCTION COST SUBTOTAL 157,110

Detailed Design 7% 11,000

Tendering & Construction Management 8% 12,600

Contingencies 20% 31,400

TOTAL AMOUNT (excl. GST) 212,110

Note: Estimates have been prepared with little or no site information and as such indicates the approximate magnitude of the cost of

the capital tasks, for project planning purposes only. The estimate has been derived from unit costs for similar projects.

Page 41 of 79

312 - 645 Fort Street, Victoria, BC V8W 1G2 | T: 250.220.7060

Date: September 26, 2018 To: Brian Barnett cc: Click here to enter text. From: Brian Patterson File: 0000.1700.00 Subject: District of Central Saanich Active Transportation Plan

Dear Brian,

Thank you for inviting Urban Systems to submit this memo outlining the issues, opportunities, and benefits of developing an Active Transportation Plan (ATP) for the District of Central Saanich. We understand that the District is interested in developing an ATP in 2019. This memo summarizes some high level issues and opportunities for active transportation, why the District should consider an ATP, and provides an overview of Urban Systems’ relevant experience. Urban Systems is one of Canada’s leading active transportation planning and design firms, with extensive nation-wide experience developing pedestrian and bicycle plans, strategies and designs for communities of all sizes across Canada over the past 25 years. Urban Systems prides itself on focusing its practice on small and rural municipalities, and our work on Vancouver Island is no exception. We have significant local experience working in the Capital Regional District (CRD) at both the regional and municipal level, including the CRD’s Pedestrian and Cycling Master Plan, the District of Saanich’s Active Transportation Plan, the City of Victoria’s Bicycle Network Plan, and the University of Victoria’s Campus Cycling Plan. As active transportation experts, we understand the importance of providing active, convenient, safe, and attractive transportation choices for people of all ages and abilities. We are happy to outline the importance of developing an ATP for the District of Central Saanich and would be happy to work with you to discuss next steps to help you move forward with the development of an ATP.

Active Transportation in Central Saanich The District of Central Saanich is one of 13 municipalities that make up the CRD. Central Saanich has a long and rich history, with Tsartlip and Tsawout First Nations settlement dating back thousands of years and European settlement occurring in 1855. Central Saanich currently has a population of just over 16,000 people and has grown over 5% over the past decade. This population growth is expected to continue both within the District and across the region, which will put more strain on the existing transportation network. Investing in active transportation is one way to help alleviate this strain while providing residents and visitors with a fun and healthy alternative for motor vehicle travel.

Central Saanich has a land area of nearly 42 km2, and its population is largely concentrated in the Brentwood Bay, Saanichton, and Keating areas. A large proportion of Central Saanich is agricultural land, in addition to significant areas of rural and park land uses. This urban-rural dynamic of Central Saanich is an important consideration for active transportation planning in the District. Due to the significant agricultural and industrial land uses in Central Saanich, goods movement along District roads is an important consideration, as trucks and other commercial and agricultural traffic can be especially dangerous for active transportation users.

Central Saanich has a mild climate, relatively flat topography, and is blessed with scenic views along its pathways and trails network, making it an attractive and enjoyable place to walk and cycle. The Lochside Trail, which connects to the regional Galloping Goose trail, is a major regional asset and is popular amongst

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MEMORANDUM Date: September 26, 2018 File: N/A Subject: District of Central Saanich Active Transportation Plan Page: 2 of 8

locals and visitors. There are also numerous other trails and pathways running throughout Central Saanich, providing excellent recreation opportunities. However, residents have expressed interest in expanding and improving facilities to support the use of active modes of transportation beyond purely recreational uses.

The CRD’s Bike Map shows existing cycling facilities within the District, including approximately 15 kilometres of bicycle lanes (Figure 1). While the Lochside Trail provides a comfortable and enjoyable north-south connection through Central Saanich, most of the other cycling connections consist of medium to low comfort facilities such as shoulder bikeways and shared major roads. Local street bikeways along Wallace and Brentwood Drive provide more comfortable connections along local streets. The cycling network, along with the trail and sidewalk networks, would be assessed and enhanced as part of the ATP planning process.

Figure 1: Bicycle Facilities in Central Saanich (source: CRD Bike Map 2014)

The District of Central Saanich has an extensive road network of over 135 km of local roads, in addition to numerous provincial facilities. Many of the District's right-of-ways are narrow and shared by pedestrians, cyclists, equestrians, and a range of vehicle traffic including commercial and farm vehicles. With relatively low traffic volumes and a favourable climate and topography, there is significant potential to build upon the existing network and enhance active transportation in Central Saanich, but infrastructure improvements must be made. Residents have called for expanding both the walking and cycling networks, especially in residential areas and around schools and community centres. An ATP would help to lay the framework for these improvements and provide a clear path towards implementation. This is key, as current active transportation mode share in relatively low in Central Saanich.

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According to Journey to Work data from the 2016 Canadian Census, 86% of Central Saanich residents commuted to work in a car (as a driver or passenger), while 12% commuted using sustainable transportation (public transit, cycling, or walking) (Figure 2). This included 4% walking and 2% cycling. It should be noted that these figures do not include trips other than the journey to work, including recreation, shopping, or other daily trips.

Compared to neighbouring municipalities in the CRD, Central Saanich has a below-average active transportation mode share (Figure 3). However, it is important to note that the communities in the CRD with the highest active transportation mode share have significantly higher population densities, which can be indicative of a built form that tends to more readily facilitate active and sustainable transportation. Whereas Central Saanich has a density of 407 people/km2, Victoria (4,406 people/km2), Oak Bay (1,718 people/km2), and Esquimalt (2,495 people/km2) are all much more densely populated. In more spread out communities with rural areas, the large distances between destinations can make active transportation challenging for many people.

Figure 3: Active Transportation Mode Share in CRD (2016)

However, while there is some correlation between active transportation and population density, density and land use are not the only indicators of a community’s potential for active and sustainable transportation. For example, Sooke, which is just over half as densely populated as Central Saanich with 230 people/km2, actually has a higher active transportation mode share. Active transportation planning and implementation, which includes the development of an interconnected network of walking and cycling infrastructure as well as supporting programs, policies, and initiatives to encourage and enable active travel, can make a community safe, comfortable, and convenient for active transportation users of all ages and abilities. While rural and dispersed populations can present challenges to creating an active transportation network, there are many ways to overcome this challenge and increase the overall uptake of walking and cycling in Central Saanich, including focusing on urban areas and providing key regional connections, while at the same time managing expectations for rural portions of the District.

34%

21% 20% 18% 17%13% 10%

7% 7% 6% 5% 5% 4% 4%

0%

10%

20%

30%

40%

Active Transportation Mode Share, 2016

81%

5%

6%

4%2% 2%

Central Saanich Mode Share, 2016

Car DriverCar PassengerPublic transitWalkedBicycleOther

Figure 2: Central Saanich Mode Share (2016)

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The Case for an Active Transportation Plan Active transportation has already been identified as a priority for the District of Central Saanich. The 2018 Strategic Plan includes “Ensuring Mobility Choice for All,” which includes upgrades to active transportation infrastructure. This includes enhancing the multi-use path along Stelly’s Cross Road to improve safety for residents and students at Stelly’s Secondary School as well as partnering with Tsartlip First Nation to install sidewalks along the western terminus of Stelly’s Cross Road.

The Central Saanich Climate Leadership Plan (2018) puts forward a vision for a low carbon community and, among other recommendations, calls for shifting towards active transportation. The plan explains that transportation emissions account for an estimated 66% of all greenhouse gas (GHG) emissions in the District and notes that no significant shifts in transportation habits have occurred since 2007. This can be confirmed by examining Journey to Work data from the 2006 Canadian Census, which indicates a nearly identical mode share split to 2016, with the percentage of people commuting by car (as driver) actually increasing from 80% in 2006 to 81% in 2016. The Climate Leadership Plan sets out the goal of reducing community-scale GHG emissions by 80% by 2050, which is a significant undertaking. However, with proper planning, the opportunity exists to increase the percentage of residents travelling by sustainable modes in Central Saanich, which would significantly help to achieve this GHG emissions target.

Central Saanich’s 2014 Official Community Plan (OCP) contains a number of calls for improving active transportation. During the OCP update process, Central Saanich residents expressed concern about overreliance on private automobiles and called for better integration of land use and transportation planning, including encouraging higher densities and calling for residential and commercial areas to be walkable and bikeable. As a result, three of the OCP’s 17 Fundamental Principles address active transportation, including “Create Walkable Neighbourhoods,” “Address the Causes and Impacts of Climate Change,” “Ensure Transportation Systems for All.” The principles emphasize that walkable communities “foster social interaction and improved physical health while lowering transportation costs, air pollution, and green house gas emissions” and call for addressing transportation-related GHG emissions by “by fostering a reduction in private automobile usage in favour of less polluting forms of transportation” and providing “viable options for people who cannot or choose not to drive.” The OCP lays out a number of policies emphasizing the need for active and sustainable transportation improvement, including endorsing a Pedestrian Charter, working closely with the Province and BC Transit to improve facilities, and calling to implement a series of trails and bike routes.

Central Saanich commissioned a Transportation Planning Study that was completed in 2002. The transportation study consisted of five components, including Bicycle Routes, Pedestrian/Sidewalk Facilities, Truck Routes, Design Review of East Saanich Road, and Guidelines for Maintenance and Construction of a Heritage Road. However, the components were studied separately and simply assembled together into one document, and the content is now almost two decades old. Developing a modern ATP would consider all modes simultaneous as part of a multi-modal transportation system, and then would focus in on creating an integrated network of walking and cycling facilities that functions seamlessly with the vehicle, transit, and goods movement networks. Additionally, an ATP would bring together all of the goals, policies, and proposed networks in other municipal, regional, and provincial documents to create one integrated plan.

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Why is Urban Systems well-positioned to help Central Saanich develop an ATP? Urban Systems is one of Western Canada’s leading inter-disciplinary consulting firms. Founded in 1975, we currently have approximately 400 employees and 15 offices across Western Canada, including our Victoria office, and are the largest planning consulting firm in Western Canada. In addition to our offices on Vancouver Island in Victoria and Courtenay, we also have offices in Vancouver, Surrey, Kelowna, Kamloops, Nelson, Fort St. John, Prince Rupert, Calgary, Edmonton, Winnipeg and Saskatoon. We work throughout all corners of British Columbia and Alberta, and numerous other markets in Western Canada, providing services to municipalities, regional and provincial governments, First Nations, and the private sector in the fields of transportation planning and engineering, urban planning, municipal engineering, stormwater management, landscape architecture and other government services.

In particular, our Transportation Practice Network is well established in each of our market areas. We offer a wide range of transportation planning and engineering expertise, including multi-modal transportation planning, bicycle and pedestrian planning and design, transit service and facility planning, parking management and transportation demand management, urban road and pathway design, Geographic Information Systems (GIS) analysis, and traffic operations and modelling, for all modes. Our extensive in-house capabilities enable us to manage every phase of a transportation project from planning to design and through to implementation.

Within our transportation practice, one of our core areas of expertise is active transportation planning and design. We have been developing bicycle and pedestrian network plans, studies and designs for all modes of transportation for municipalities, regional governments and provincial governments throughout Canada for over twenty years and are renowned as one of Canada’s leading transportation planning and design firms, with experience spanning all corners of the country, ranging from Victoria to Halifax. We also offer a wide range of specialized services, including innovative Geographic Information Systems (GIS) based analysis and modelling, design guidelines, training and professional development, safety analysis, bicycle parking, safe routes to school, communications and engagement, and environmental services, among others.

Our active transportation practice has been acknowledged with several industry awards in recent years. We have proven success creating realistic and implementable capital programs based on deep expertise in transportation planning, traffic engineering, and transportation infrastructure design and construction. We understand that the transportation network is an important part of the public realm and work to create transportation networks that are key contributors to vibrant communities.

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One notable characteristic of Urban Systems is our unique blend of planning, engineering, local government consulting, and landscape architecture skills that we combine to provide a comprehensive interdisciplinary approach to municipal services. Over the years, the broad community considerations used by planners have rubbed off on our engineers, while the technological considerations used by engineers have rubbed off on our planners. This means that you will be involved with professionals that have a better view of the “big picture” and that have the training and inclination to look at broad objectives to help you make decisions.

The completion of an Active Transportation Plan would assist the District in creating a more vibrant, livable, sustainable, and healthy community. Our combination of active transportation planning expertise and local and regional knowledge is unmatched. These unique ‘edges’ described in this section would ensure the Active Transportation Plan study is conducted in an effective, meaningful, and appropriate way for the District of Central Saanich context. The key features of our team and approach include:

» WE HAVE LOCAL KNOWLEDGE In addition to our experience across Western Canada, we are very familiar with Central Saanich and the CRD through a range of recent projects with surrounding agencies and municipalities. This includes a strong knowledge of active transportation in the region through our work on the District of Saanich’s Active Transportation Plan, the CRD’s Pedestrian and Cycling Master Plan, School Travel Planning with the CRD, the University of Victoria’s Campus Cycling Plan, and a range of projects with the City of Victoria, including supporting the City on the Bicycle Network and Priority List, Bicycle Parking Strategy, and detailed design and construction of protected bicycle lanes on Fort Street. We know the local transit system as well: we examined Douglas Street, Island Highway, and McKenzie Avenue as

Page 47 of 79


part of the Victoria Transit Priority Corridor Plan with the City of Victoria and we provided overall Project Management and Design Management for the Functional and Detailed Design Phases the Highway 1 Bus Lane project for the BC Ministry of Transportation and Infrastructure. We also have experience on a range of other topics with neighboring municipalities and the region, including parking management, governance, and municipal finance, among others.

» WE UNDERSTAND THE UNIQUE CONTEXT OF TRANSPORTATION PLANNING IN RURAL

COMMUNITIES Urban Systems prides itself on focusing its practice on small and rural municipalities. We understand that rural areas have a unique set of mobility challenges that may limit the number of transportation options available. Typically, rural land use results in destinations being farther apart and while vehicle volumes may be lower than in the urban context, speeds are often higher. However, rural communities are often characterized with several trail and off-street pathway assets. We have done several active transportation plans for small and rural communities, including the Village of Queen Charlotte (Haida Gwaii), Thornhill, BC (Regional District of Kitimat-Stikine), Pitt Meadows (Metro Vancouver) and the District of Barriere. We have also worked for many other larger communities with a mix of urban and rural conditions, including developing plans for Abbotsford and Saanich, which both include significant portions of their land areas within rural areas. We are also currently leading a Bicycle Facility Design Guide for Alberta, which includes an entire section on design considerations for bicycle facilities in rural contexts as well as a facility selection tool that can accommodate various land use types.

» WE ARE ACTIVE TRANSPORTATION EXPERTS

Active transportation is not an end in itself, but a means to a bigger end. We understand that active transportation is vital to creating vibrant, livable and healthy communities and is a key strategy to improve environmental outcomes and improve public health in addition to providing enhanced mobility options. In particular, we understand the health benefits of active transportation. We recently completed a project we were working on directly with several health authorities across Canada on health-related active transportation studies, including the KFL&A Health Authority in Kingston and Region of Peel Health Authority. We collaborate regularly with the UBC Cycling in Cities Program, which is based at the University of British Columbia’s School of Population & Public Health, and are intimately familiar with cycling health, safety, and user preference research that has been conducted through this program.

Urban Systems is Western Canada’s largest planning firm and one of Canada’s leading pedestrian and bicycle planning and design firms. We have prepared more active transportation plans than any other firm in Western Canada and have developed plans communities throughout British Columbia. We are also currently developing a National Active Transportation Report Card that provides insights about challenges and lessons learned from other communities around the country. Our experience ranges from developing long-range active transportation plans to developing preliminary and detailed designs for pedestrian and bicycle facilities. In particular, we have a proven track record of success developing innovative yet implementable bicycle and pedestrian plans across Canada, including:

• District of Saanich Active Transportation Plan • CRD’s Pedestrian and Cycling Master Plan • City of Whitehorse Bicycle Plan • District of Squamish Active Transportation Plan

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• Pitt Meadows Active Transportation Plan • City of Quesnel Active Transportation Plan • City of Winnipeg Pedestrian and Cycling Strategies

We worked with the City of Winnipeg to compete their first ever Pedestrian and Cycling Strategies, and the project won a national award for planning excellence from the Canadian Institute of Planners (CIP) in the Sustainable Mobility, Transportation, and Infrastructure Category. As a proudly Canadian firm, we are intimately familiar with all relevant Transportation Association of Canada (TAC) guidelines, as well as other municipal and provincial guidelines across the country. We have also developed All Ages and Abilities bicycle design guidelines for the City of Vancouver and City of North Vancouver and are currently developing a provincial Alberta Bicycle Facilities Design Guide. In addition, we are intimately familiar with innovative solutions from around the world, including NACTO (National Association of City Transportation Officials).

I hope that this memo provides additional context about issues and opportunities for active transportation I Central Saanich and helps make the case to develop an ATP. If you are interested, we would be happy to prepare a work plan to conduct an initial scoping study to provide a more in-depth understanding of existing conditions in Central Saanich. We estimate that this scoping study could be completed for less than $10,000. As we have done with similar scoping studies elsewhere, this would be a very effective strategy to ensure that a scope of work for the ATP is developed that accurately reflects the unique issues and opportunities for active transportation in Central Saanich. The scoping study could therefore be used to inform the ultimate development of an ATP for Central Saanich, which we understand would likely to have a budget in the range of $75,000.

We are very excited for the opportunity to work with the District of Central Saanich to make active transportation a more convenient, safe, attractive and fun transportation choice for people of all ages and abilities. We look forward to discussing this further and would be happy to answer any questions you may have about our firm, approach, and experience.

Sincerely, URBAN SYSTEMS LTD. Brian Patterson, MCIP, RPP Principal, Urban Transportation Specialist /BP Enclosure C:\Users\bpatterson\Desktop\2018-09-26 Central Saanich ATP Memo.docx

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Q:\2000-2099\2034-029\200-GenCorresp\2018-07-18 Cost Estimates_DoCS.docx

Memorandum

DATE: July 19, 2018

TO: Roland Rocheleau. District of Central Saanich


RE: WALLACE DRIVE AND MARCHANT ROAD CROSSWALK

Revised Construction Budget Our File 2034.029

A conceptual design report for the proposed crosswalk at the Wallace Drive and Marchant Road intersection, dated April 10, 2018 prepared by Kerr Wood Leidal (KWL) was approved by the District of Central Saanich. The design objective of the project is to improve pedestrian safety at this intersection. Conceptual design of the proposed crosswalk was developed which includes installation of the Rectangular Rapid Flashing Beacons, pedestrian crosswalk across Wallace Drive and extension of the sidewalks on the east side of Wallace Drive to provide a dedicated walking corridor. Reduction of the corner radii and upgrades to the traffic island at the intersection are also proposed to provide traffic calming. The conceptual design details the preferred layout of the proposed improvements and form the basis for the detailed design and preparation of the construction drawings. Items such as grading and drainage are typically addressed during the detailed design phase of the project. A Class D construction cost estimate was prepared based on the conceptual design. A +/- 20 to 30% variance is typical for a Class D construction cost estimate. The estimated project costs based on the conceptual design is $212,100 and the cost breakdown is outlined in Table 1:

Detailed design of the intersection upgrade has been completed and submitted to the District for review and approval. In addition to the proposed pedestrian crosswalk and the new Rectangular Rapid Flashing Beacon, the proposed design includes construction of new traffic islands, as well as new curb and gutters and sidewalks. The limit of the new sidewalk has been extended to the end of the curb return on Marchant Road. Grading and drainage design were also carried as part of the design and identified that new catch basins will be required at the low points along the new gutter lines and connected to the existing storm sewer on Marchant Road. Sections of the existing asphalt will need to be removed to facilitate construction of the new curb and gutters and the traffic islands. To improve drivability and provide a more uniform pavement, it is proposed that the asphalt removal limit be expanded to the existing edge of the existing bike lanes along Wallace Drive and the full lane width on Marchant Road will be repaved. The added asphalt paving, increase length of the curb and gutter and sidewalk construction and additional storm drainage works has resulted in a higher construction costs. The construction cost based on the proposed detailed design is estimated to be $236,800.

KWL had provided an engineering budget to prepare the detailed design as well as tendering and construction services for the Wallace/Marchant Crosswalk project. The budget was prepared based on the assumption that the tendering of the Wallace/Marchant improvement works will be combined with the proposed Stelly’s Cross Road Gravel Pathway project. Furthermore, the construction of the two projects will be completed concurrently to provide some savings in field inspection and contract administration. With the increase in the construction cost for the Wallace/Marchant project, an increase in the budget allocation will be required and the tendering of this

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2

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MEMORANDUM Wallace Drive and Marchant Road Crosswalk

July 19, 2018

project has been put on hold pending approval of additional budget. As a result, the KWL engineering budget for the Wallace/Marchant Crosswalk project has been revised to $24,000 for completion of the design, provision of tendering and construction services separately from the Stelly’s Cross Road project.

The breakdown of the Detailed Design Construction Cost Estimate is outlined in Table 1.

Table 1: Construction Cost Estimates

Items

Class D

Conceptual Design

Cost Estimate

Class A

Detailed Design

Cost Estimate

Construction $ 157,110 $ 236,800

Revised etailed Design $ 11,000 $ 11,000

Revised Tendering & Construction Management

$ 12,600 $ 13,000

Contingencies $ 31,400 $ 40,000

TOTAL PROJECT COST ESTIMATE: $ 212,100 $ 300,000

Based on the above, it is recommended that the budget allotment for the Wallace Drive and Marchant Road Crosswalk project be revised to $300,000.


Prepared by:


EL/el

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Þ,iÉiíf f i?tii]Katel Patterson

From:

Sent:To:Subject:

Central Saanich via Central Saanich <[email protected]> on béhalf of No



Municipal Hall


Submitted on Sunday, March 10,2019 - 2O:02


Subject: Agenda ltem #5.3 SPECIAL OPEN COUNCIL - BUDGET MEETING 7:00 PM Tuesday,

March 12,2019First & Last Name: Matthew Joinson

Phone Number:

Address: 1159 Marin Park Drive, Brentwood Bay

Email:Message:To the Mayor and Council,

We are writing to encourage council to support authorising improvements to the Wallace/Marchantintersection and approving the required budget of $330,000, for work to commence this year. This

intersection is used not only by the students of Brentwood Elementary, as referenced in the memo,

but also of Bayside Middle School and Stelly's Secondary School. A steady stream of students cross

this intersection twice daily, 5 days a week, to and from school.

The diagonal layout and bad sight lines force drivers to edge out past the stop lines while westbound

on Marchant. This stretch of Wallace Dr. is busy with through traffic to and from Butchart Gardens, as

well as serving as a main artery for traffic in and out of Brentwood Bay. lt has gotten to the point

where my wife or I have to walk with our children ages 8 and 12 as we do not trust vehicles as theycan't see the children trying to cross. Even with us there we have had 2 close calls, once walking and

once by bike just last year alone. We have also witnessed two near misses of pedestrians and also

came across a motor vehicle accident again just in the last year alone. This project has already beenpushed back and delayed numerous times, now is the time to get this done. We want to encourage

our children to walk and ride to school and within their community but an intersection like this makes it

unsafe to do so.

We would like to thank the council members who, at the Committee of the Whole, on November 13,

2018, voted to defer this important improvement from being further delayed by the creation of an

active transportation plan. and who supported and recommended that the topic of the

Wallace/Marchant lntersection and the report from the Director of Engineering and Public Works

1

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dated September 13,2018 be included for review in the 2019-2020 budget deliberations. We arehopeful that council approves this budget item and work can commence in 201g.

Thank you for your consideration,Matthew Joinson

The results of this submission may be viewed at:https://www.centralsaanich.ca I nodel29ï/submissio nl 467 8

"The information contained in this transmission may contain privileged and confidential information of the District ofCentral Saanich. It is intended for review only by the person(s) named above, Dissemination, distribution or duplication ofthis communication is strictly prohibited by all recipients unless expressly authorized othen¡rise. If you are not theintended recipient, please contact the sender by reply email and destroy all copies of the original message. Thank you."

"Please visit our rt€w civic web Portatat www.centralsaanich.ca to find information on upcoming meetings and past

Council decisions, to search for background reports, and/or to sign up for e-notifications,"

Agonda

_ Review & ResponseOther

_o:-J a,

-C:-.C:

2

Fle

&

Page 53 of 79

Katelyn Patterson

To:

From:

Sent:

Subject:

Submitted on Friday, March 8,2019 - 16:16

Submitted by anonymous user: 142.36.92.50

Submitted values are:



Friday, March 8,2019 4:17 PM

Municipal Hall


M¡lft I t ?ûili

Subject: lmprovements to the Wallace/Marchant intersection

First & Last Name: Angie Tyrrell

Phone Number: Address: 6755 Wendonna Place

Email: hotma

Message:Hi,

I heard that you will be voting on whether or not to proceed with improvements to the

Wallace/Marchant intersection next week. I just wanted to put it out there that my thoughts are yes

yes yes...please please please. I have 2 kids at Brentwood Elementary and anything to make ourcommute to school safer would be great.

I just want to add that we like to walk to and from school in the spring but a lot of the times we don'tbecause people speed excessively along Wallace from Moody street untiljust before the school zone

at Bayside. lt's so bad that I won't even let my daughters ride their bikes which is really sad to me.

Riding around on your bike is something that all kids should enjoy. I see that the police are doing

enforcement along there sometimes but they are SO obvious. You can see them from so far away!

I'm sure everyone just slows down so they probably think nobody speeds along there. Tell them to

hide better, or put up speed cameras or something. Anything to get these maniacs to slow down!!

ThanksAngie


httos://rnryvw. centra lsaan ich. c al node I 295/su bm issionl 467 1


Central Saanich. It is intended for review only by the person(s) named above. Dissemination, distribution or duplication of

this communication is strictly prohibited by all recipients unless expressly authorized otherwise, If you are not the

intended recipient, please contact the sender by reply email and destroy all copies of the original message. Thank you."

1

Page 54 of 79


Phone: 250-652-4444 Fax: 250-652-0135




To: Patrick Robins


File: 5320-20-5312

From: Brian Barnett


Priority: Strategic

Operational

Date:

March 04, 2019

Re: Pathway - Mt Newton Cross Road

RECOMMENDATIONS:

That Council approve $400,000 for extension of the pathway on Mount Newton Cross Road, between West Saanich Road and St. Stephens Road.

BACKGROUND:

At the Committee of the Whole meeting held on February 27th, 2018, staff presented a report on the extension of the pathway on Moun Newton Cross Road, between West Saanich Road and St. Stephens Road. Council authorized funds to complete the detailed design with construction anticipated in 2019.

DISCUSSION:

Staff completed the design for the pathway extension on Mount Newton Cross Road in late 2018, along with a pre-tender cost estimate (Attachment 1).

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The construction cost estimate has increased from the original amount primarily due to high construction bids over the past year. For example, last year the District tendered a construction project for the pathway on Stelly’s Cross Road between Gowdy Road and Tomlinson Road. The pre-tender cost estimate was approximately $56,000 and we received two construction bids in the $132,000 range; well over the fair market value for the construction work. (In response to the high tender prices, District crews constructed the pathway as opposed to retaining a contractor. The project was under budget due to the efforts of the Public Works crews.)

In addition to construction cost escalation, the Mount Newton Cross Road pathway cost estimates increased due to a creek crossing. The original design called for the pathway to be located very close to the road in order to cross the creek. This alignment would allow the District to take advantage of the road culvert, however this also meant that cyclists, pedestrians and horse riders would be very close to the trucks and cars travelling along Mount Newton Cross Road. During design, it was determined that a safer alignment would be at the bottom of a small bank near Rae Leigh Place. The new alignment involves a small bridge to cross the creek.

Financial Implications

This project is eligible to be funded from the Districts Community Works Gas Tax Funding received each year. The District is drawing this fund down to catch up on arrears pavement management plan work over the next three years and may use some funding for the Marchant-Wallace intersection upgrade project, but there is sufficient additional funds to use, should Council wish to do that. This will leave a modest amount of funding available for other road related capital projects in the future.

The alternate is to borrow funds for the project. Borrowing will require elector approval and the debt servicing cost will use up a portion of the funding we are setting aside to retire Fire Station 1 Debt in 2024. Annual debt servicing for this level of borrowing would be on the order of $45,000 to $50,000 per year depending on interest rates at the time.

Additionally, ICBC has agreed to partner on the project and is willing to fund up to $25,000 of the capital costs.

CONCLUSION:

Subject to Council’s authorization of the funds required to extend the pathway on Mount Newton Cross Road between West Saanich Road and St. Stephens Road, staff will tender the construction package.

Page 56 of 79





Brian Barnett


I concur with the recommendation contained in this report

Liz Cornwell

Deputy Chief Administrative Officer

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C:\Users\ELau\Documents\temp\100-back to proj folders\Working file to delet\Mt Newton\2018-11-02 Mt,NewtonX 90%.docx

Memorandum

DATE: November 2, 2018

TO: Roland Rocheleau. District of Central Saanich


RE: MOUNT NEWTON CROSS ROAD PATHWAY

90% DESIGN SUBMISSION Our File 2034.029

Attached is the detailed design of the Mount Newton Cross Road Pathway. The proposed 1.2m wide gravel pathway from St Stephens Road to West Saanich Road has been designed for both pedestrian and equestrian usage. The proposed pathway alignment generally follows the existing topography and minimizes impact to existing significant trees.

A construction impact assessment and tree preservation plan was completed Talbot and McKenzie Arborist Consultant. An inventory of significant trees along the proposed pathway corridor was conducted. Trees requiring removal to facilitate the pathway construction were identified and recommendations were also provided for removal of trees due health or structural concerns. Pruning will also be required in some locations to provide the recommended 3.5m vertical clearance over the pathway for equestrians. The tree preservation and retention plan is attached in Appendix A.

Detailed topographic survey was completed to facilitate the detailed design. The survey noted that several existing fences and structures are located with the road right of way. Relocation of some of these structures will be required to accommodate the proposed pathway alignment. The required relocations are noted in the design drawings.

Two wooden bridge structures are proposed at the existing water course crossing at St Stephens Road and Rae Leigh Place. The bridge at St Stephens is designed with screw piles. However, at Rae Leigh Place, with the presence of large boulders in the fill slope of the road, installation of screw piles would not be feasible. Cast in place concrete abutments are proposed for this bridge structure.

The construction cost based on the proposed detailed design is estimated to be $335,400. The estimate was derived based on prices obtained from the tender issued for Stelly’s Cross Road pathway this summer as well as tender information from recent projects in the Capital Region. The construction industry in Greater Victoria and on Vancouver Island has been very active last few years which has led to higher construction costs. The price escalation is reflected in the construction cost estimate prepared for the Mt. Newton Cross Road pathway. With the anticipated start of various large projects in 2019, it is recommended that the project be tendered in the beginning of the construction season to attain more competitive bids.

Detailed breakdown of the construction cost estimate is outlined in attached in Appendix B. Also attached is the cost estimate details for the two bridge structures.

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MEMORANDUM Mount Newton Cross Road Pathway

November 2, 2018

Based on the construction estimate, the following budget is recommended for the construction phase of this project:

Construction $335,400.00

Tendering and Construction Services $16,800.00

Geotechnical Review $3,000.00

Arborist Review $2,000.00

Structural Review $3,000.00

10% Contingency $33,500.00

ESTIMATED TOTAL PROJECT COSTS: $393,700.00


Prepared by:


EL/el

Page 59 of 79

Appendix A

Construction Impact and Tree Preservation Plan Talbot and McKenzie Consulting Arborist

Page 60 of 79

Mt. Newton Cross Road

Pathway Project

Construction Impact Assessment &

Tree Preservation Plan

PREPARED FOR: Elizabeth LauSenior Municipal Engineer/Project ManagerKerr Wood Leidal – Consulting Engineers201 - 3045 Douglas StreetVictoria, British ColumbiaV8T 4N2

PREPARED BY: Talbot, Mackenzie & Associates

Michael Marcucci – Consulting ArboristISA Certified # ON-1943ATRAQ – Qualified

Noah Borges – Consulting ArboristISA Certified # PN-8409A

Graham MackenzieISA Certified # PN-0428TRAQ – Qualified

DATE OF ISSUANCE: June 29, 2018

Talbot Mackenzie & AssociatesConsulting Arborists

Box 48153 RPO - Uptown Victoria, BC V8Z 7H6Ph: (250) 479-8733Fax: (250) 479-7050

Email: [email protected]

Page 61 of 79

Talbot Mackenzie & Associates

Mt. Newton Cross Road Pathway – Tree Preservation Plan Page 1 of 4

Jobsite Property: South side of Mt. Newton Cross Roadbetween West Saanich Road and St. Stephen’s RoadCentral Saanich

Date of Site Visits: June 14-19, 2018

Scope of Assignment:

Inventory all the significant trees that could potentially be impacted by construction of a 1.2mwide gravel pathway on the south side of the municipal ROW

Comment on how construction activity may impact existing trees Identify any trees that require removal to facilitate the construction of the path or which we

recommend be removed due to existing health or structural concerns Prepare a tree retention and construction damage mitigation plan for those trees deemed

suitable to retain

Methodology: We visually examined the significant trees adjacent to the proposed path andprepared an inventory in the attached Tree Resource Spreadsheet. Each tree was identified using anumeric metal tag attached to its lower trunk. Certain trees were not tagged due to accessibilityand were labelled on the site plan with “NT” (no tag) before their identification number.

Information such as tree species, DBH (1.4m), crown spread, critical root zone (CRZ), health,structure, and relative tolerance to construction impacts were included in the inventory. Theconclusions reached were based on the information provided within the attached ConceptualDesigns.

Limitations: The trees on the site plan do not appear to have been professionally surveyed. Wehave estimated the approximate location of most of the trees. Depending on the accuracy of theselocations, certain trees may be closer to the pathway than anticipated and therefore may requireremoval or further alterations to the path may be required.

The locations of fence-lines were not indicated on the designs. Certain fences within the ROWmay require removal to allow enough space for the pathway and for certain trees to be retained.

The location of the wooden bridge across from Rae Leigh Place has not been finalized.


Page 62 of 79



Pathway Specifications: To retain potential roots underneath the path, we recommend an arboristsupervise any excavation within the critical-root-zones of retained trees and that excavation bestopped before significant roots are severed. Bearing soil will not likely be reached in these areasunderneath the pathway. In areas with surface roots, raking the leaf litter layer or hand-diggingmay be the only options of removing a minimal amount of the organic layer if trees are to beretained. The final grading plan of the pathway should accommodate a raising of the finishedgrade in areas around trees.

Trees with Retention Status as “Remove”

The following trees will likely require removal due to being within the proposed footprint of thepathway: #688, 854, 873, 875, 887 and NT 4, 5 and 14. If space permits, some of these trees maybe able to be retained if the pathway location is changed.

Trees #869 (English Hawthorn) and #870 (Garry Oak): If it is determined that the pathway willbe too narrow between these two trees and one tree requires removal, we would recommendremoving #869 due to its structure and it being an invasive species.

Arbutus #859 and 860: Both these Arbutus trees have severe canker infections and poor structureas a result. There is approximately 1.2m between the trees. If retention of one tree is desired, wewould recommend retaining #859 because #860 will likely pose a higher degree of risk as its sizeincreases.

Trees Recommended for Removal Due to Risk

We recommend the following trees be removed prior to construction due to health and/or structuralconcerns and the increase in risk they will pose with the introduction of new targets on thepathway: 680, 691, 863, 866, 868, 888, 900 and NT #1, 2, and 10.

Trees with Retention Status “TBD” (To Be Determined)

“TBD – Location”: The location of certain trees in relation to the pathway is close enough thatwe cannot be certain that they are not within the pathway’s footprint. These trees have theRetention Status “TBD – Location.” If space permits, the pathway could likely be shifted aroundmost of these trees.

Retain if desired: Certain trees will require a significant amount of corrective pruning in order toreduce their risk and therefore the municipality may decide removal is a more appropriate option.Similarly, certain trees are in unsuitable locations (NT#1 and 2 are under hydro lines) and somespecies of trees are invasive (English Hawthorns and certain Elms) and therefore retention maynot be desired.

Trees #671-678: If retention of these trees is desired, the pathway will either have to curve aroundthem or be shifted south of tree #678. However, a fence is located approximately 8m from the edgeof the roadway and therefore removal of the fence or a narrower pathway at this location may berequired to facilitate this.

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Garry Oak #883: This tree is currently located within the pathway footprint. If retention of thistree is desired, the pathway could potentially curve north of tree #884 instead of south it.

Potential Impacts on Trees to be Retained and Mitigation Measures

Pruning: Certain trees will require lower limbs be pruned in order to gain an appropriateclearance height above the path (“clearance prune” under the Retention Status/Action).Deadwood posing a risk to potential users of the path was observed in many trees within theROW. We have recommended “crown cleaning” certain trees to remove this deadwood. Thispruning work should be completed by an ISA certified arborist according to ANSI A300pruning standards.

Arborist Supervision: All excavation occurring within the critical root zones of protectedtrees should be completed under supervision by the project arborist. Any roots severed mustbe pruned back to sound tissue to reduce wound surface area and encourage rapidcompartmentalization of the wound.

Storage Areas: Efforts should be made to store construction materials, soil, and gravel awayfrom the critical-root-zones of retained trees. The project arborist should be consulted if storageof materials in these areas is necessary.

Minimizing Soil Compaction: In areas where significant construction traffic must encroachinto the critical root zones of trees to be retained, efforts must be made to reduce soilcompaction where possible by displacing the weight of machinery and foot traffic. This can beachieved by one of the following methods:

Installing a layer of hog fuel or coarse wood chips at least 20 cm in depth andmaintaining it in good condition until construction is complete.

Placing medium weight geotextile cloth over the area to be used and installing a layerof crushed rock to a depth of 15 cm over top.

Placing two layers of 19mm plywood. Placing steel plates.

Arborist Role: It is the responsibility of the client or his/her representative to contact theproject arborist for the purpose of:

o Reviewing the report with the project foreman or site supervisoro Locating work zones, where requiredo Supervising any excavation within the critical root zones of trees to be retainedo Reviewing and advising of any pruning requirements for machine or pathway

clearances

Review and site meeting: Once the project receives approval, it is important that the projectarborist meet with the principals involved in the project to review the information containedherein. It is also important that the arborist meet with the site foreman or supervisor before anysite clearing, tree removal, demolition, or other construction activity occurs.

Page 64 of 79



Please do not hesitate to call us at (250) 479-8733 should you have any further questions. Thankyou.

Yours truly,

Talbot Mackenzie & AssociatesISA Certified Consulting Arborists

Encl. 6-page tree resource spreadsheet, 2-page Conceptual Designs with trees added, 2-page treeresource spreadsheet methodology and definitions

Disclosure Statement

Arborists are professionals who examine trees and use their training, knowledge and experience to recommend techniques and procedures thatwill improve their health and structure or to mitigate associated risks.

Trees are living organisms, whose health and structure change, and are influenced by age, continued growth, climate, weather conditions, andinsect and disease pathogens. Indicators of structural weakness and disease are often hidden within the tree structure or beneath the ground. It isnot possible for an Arborist to identify every flaw or condition that could result in failure or can he/she guarantee that the tree will remain healthyand free of risk.

Remedial care and mitigation measures recommended are based on the visible and detectable indicators present at the time of the examinationand cannot be guaranteed to alleviate all symptoms or to mitigate all risk posed.

Page 65 of 79

June 26, 2018 Mt. Newton X Rd Pathway ProjectTree Resource Spreadsheet

Page 1 of 6

Tree ID Common Name Latin Name

DBH(cm)

~

approximate

CrownSpread

(m)CRZ(m)

RelativeTolerance Health Structure Remarks and Recommendations Retention Status / Action

396 Douglas-fir Pseudotsuga menziesii 145.0 18.0 22.0 Poor Good Fair/poorCodominant union at 15m. Large deadwood. Endweightedlimbs Retain - Crown clean

668 Big Leaf Maple Acer macrophyllum ~40, 15 10.0 5.5 Moderate Fair Fair 4m from roadRetain - clearance prune,

crown clean

669 Big Leaf Maple Acer macrophyllum ~50 6.0 6.0 Moderate Good Fair/poorCodominant union with included bark. Possible clearancepruning Retain

670 Grand Fir Abies grandis 51.0 8.0 7.5 Poor Good Good~6m from road. Small deadwood clearance pruning ifretained Retain

671 Douglas-fir Pseudotsuga menziesii 107.0 8.0 16.0 Poor Good Fair Asymmetric crown. Slight lean Retain

672 Douglas-fir Pseudotsuga menziesii 56.0 6.0 8.5 Poor Fair Fair Small deadwood. Slight lean TBD - Location

673 Douglas-fir Pseudotsuga menziesii 23.0 4.0 3.5 Poor Fair Poor Suppressed. Small deadwood TBD - Location

674 Grand Fir Abies grandis 51.0 6.0 7.5 Poor Fair Fair Small deadwood. Asymmetric crown due to competition TBD - Location

675 Douglas-fir Pseudotsuga menziesii 56.0 5.0 8.5 Poor Fair Fair Asymmetric crown due to competition TBD - Location

676 Douglas-fir Pseudotsuga menziesii 24.0 5.0 3.5 Poor Fair Poor Topped TBD - Location

677Western RedCedar Thuja plicata 30.0 6.0 4.5 Poor Poor Fair 4m from centre of tree to road. Sparse crown Retain

678 Douglas-fir Pseudotsuga menziesii 94.0 8.0 14.0 Poor Fair Fair/poor6.7m from centre of tree to road. Fence is 8m from road.Asymmetric crown. Medium sized deadwood TBD - Location

679 Big Leaf Maple Acer macrophyllum ~55, 35 10.0 9.0 Moderate Fair Fair/poor 2.5m from fence. Codominant union at base. Dieback TBD - Location

680EnglishHawthorn Crataegus laevigata ~30 6.0 3.0 Good Fair Poor Failure at 2m

Removal Recommended -Risk

681EnglishHawthorn Crataegus laevigata 29.0 5.0 3.0 Good Fair Fair Crown conflicting with pathway

Retain if desired -Clearance prune

682 Grand Fir Abies grandis 47.0 6.0 7.0 Poor Fair Good Retain

683 Douglas-fir Pseudotsuga menziesii 114.0 14.0 17.0 Poor Fair Fair/poorCodominant union at 4m. One stem topped. Largedeadwood. Retain - Crown clean

684 Arbutus Arbutus menziesii 10.0 3.0 1.5 Poor Good Fair Growing next to fence TBD- Location

685 Arbutus Arbutus menziesii 7.0 2.0 1.5 Poor Good Good Retain

686Arbutus and BigLeaf Maple

A.menziesii & A.

macrophyllum 6, 6 3.0 1.5Poor-

Moderate Fair Fair 2.5-3m from fence TBD- Location

687 Big Leaf Maple Acer macrophyllum 37.0 12.0 4.5 Moderate Fair Fair/poor Growing on side of bank. Cavity at base. Minor dieback Retain if desired

Prepared by:


ISA Certified and Consulting Arborists

Phone: (250) 479-8733

Fax: (250) 479-7050

email: [email protected]

Page 66 of 79


Page 2 of 6


DBH(cm)

~

approximate

CrownSpread

(m)CRZ(m)


688 Plum Prunus spp. 3 to 7 2.0 1.5 Moderate Fair Fair3 stems, 1-2m from fence. 2 or more stems may have to beremoved Remove - Pathway

689 Big Leaf Maple Acer macrophyllum 36, 29, 19 10.0 7.5 Moderate Fair Fair/poor Stems are suckers from decaying stump. Small deadwoodRetain - clearance prune,

crown clean

690 Garry Oak Quercus garryana

~75, ~60,49 16.0 13.0 Good Fair Fair

Tridominant at base. Large deadwood, one stem overpathway has declining top Retain - Crown clean

691 Big Leaf Maple Acer macrophyllum 26, 22 12.0 4.5 Moderate Fair Poor Growing from decayed stumpRemoval Recommended -

Risk

692 Garry Oak Quercus garryana ~75, 40 10.0 9.5 Good Fair Fair 40cm stem is dead. Large deadwood Retain - Crown clean

693 Big Leaf Maple Acer macrophyllum ~35 8.0 4.0 Moderate Fair/poor Fair/poorDieback and dead stem leaning towards pathway. Growingfrom decayed stump

Retain if desired - furtherassessment recommended

694 Big Leaf Maple Acer macrophyllum

~35, 15,13 6.0 6.0 Moderate Good Fair Small deadwood Retain - Crown clean

695 Arbutus Arbutus menziesii 41.0 5.0 6.0 Poor Fair/poor Fair Dieback. ~6m from road Retain

696 Garry Oak Quercus garryana ~50 14.0 5.0 Good Fair Fair Medium sized deadwood Retain - Crown clean

697 Garry Oak Quercus garryana 85.0 16.0 8.5 Good Fair Fair Large deadwood. Narrow codominant unions Retain - Crown clean

698 Garry Oak Quercus garryana 53.0 14.0 5.5 Good Fair/poor Fair/poor Large deadwood Retain - Crown clean

699 Arbutus Arbutus menziesii 76.0 12.0 11.5 Poor Fair/poor PoorLarge pruning wounds on upper side of horizontal limb.Significant dieback.

Retain - clearance prune,crown clean

851 Douglas-fir Pseudotsuga menziesii 124.0 12.0 18.5 Poor Good Poor Previously topped at 6m, 6 deflected leaders Retain

852 Douglas-fir Pseudotsuga menziesii ~125 11.0 19.0 Poor Fair Fair Somewhat sparse canopy Retain

853 Douglas-fir Pseudotsuga menziesii 96.0 12.0 14.5 Poor Fair Poor 2 large codominant leaders at 6m Retain

854Western RedCedar hedgerow Thuja plicata 12, 12 3.0 2.5 Poor Poor Poor Remove - Pathway

855 Arbutus Arbutus menziesii 57.0 8.0 8.5 Poor Fair/poor Fair/poor Prune large deadwood over path Retain - Crown clean

856 Douglas-fir Pseudotsuga menziesii 123.0 12.0 18.5 Poor Fair Poor Codominant leaders at 14m Retain

857 Big Leaf Maple Acer macrophyllum 63.0 13.0 7.5 Moderate Fair Fair Retain

858 Arbutus Arbutus menziesii 19.0 5.0 3.0 Poor Fair PoorCanker infection, significant decay in lower trunk. Leaningsouth TBD

859 Arbutus Arbutus menziesii

18, 15, 10,8 7.0 3.5 Poor Fair Poor

Severe canker infection. 10cm limb will require removal oftree retained. TBD

Prepared by:



Phone: (250) 479-8733

Fax: (250) 479-7050


Page 67 of 79


Page 3 of 6


DBH(cm)

~

approximate

CrownSpread

(m)CRZ(m)


860 Big Leaf Maple Acer macrophyllum ~70, 35 9.0 10.0 Moderate Fair/poor Poor

Remove large deadwood and dead stem. 20cm limbrequires clearance pruning. K. deusta fruiting bodiesobserved on trunk at base. Base obscured by shrubs. Retain - Crown clean

861 Big Leaf Maple Acer macrophyllum ~30 5.0 3.5 Moderate Poor PoorPrevious stem dead and decaying, remaining stem hasdieback. Prune deadwood over path or remove

TBD- Crown clean orRemove

862 Big Leaf Maple Acer macrophyllum ~40, 35 7.0 7.0 Moderate Fair/poor Poor

35cm stem with dead top and epicormic growth.Deadwood over path on 40cm stem. Reduce or remove35cm dying stem.

Retain if desired - Crownclean

863 Big Leaf Maple Acer macrophyllum 37, ~25 6.0 6.0 Moderate Fair/poor Poor

Previously pruned for utility wires. Cavity at old toppingwound. Deadwood over path. 25cm stem may requireremoval for path


864 Big Leaf Maple Acer macrophyllum ~25 5.0 3.0 Moderate Poor Poor Significant dieback. Previous leader died and failed at 5m.Retain if desired - Crown

clean

865 Big Leaf Maple Acer macrophyllum ~ 20 5.0 2.5 Moderate Fair Fair Deadwood over path Retain - Crown clean

866 Big Leaf Maple Acer macrophyllum 32.0 5.0 4.0 Moderate Poor Poor Declining health, within striking distance of pathRemoval Recommended -

Risk

867 Big Leaf Maple Acer macrophyllum ~14 4.0 2.0 Moderate Good Good Retain

868 Big Leaf Maple Acer macrophyllum 43.0 7.0 5.0 Moderate Poor Poor

Previous leaders failed with stubs decaying. Largedeadwood over path. Significant decay at base. Leaningover path


869EnglishHawthorn Crataegus laevigata 18.0 5.0 2.0 Good Fair Fair/poor

Leaning almost horizontal. ~5.7m from road edge.Potentially on private property TBD - Location

870 Garry Oak Quercus garryana 13.0 5.0 1.5 Good Good Fair 2m south from #871. 3.7m from edge of road TBD - Location

871 /872 Big Leaf Maple Acer macrophyllum 39, 32 8.0 1.2 Moderate Fair/poor Fair/poor

Stems likely connected at ground level. 39cm east stem(#872) has significant decay at base with extended limbover pathway. Removal/reduction of this stem isrecommended. 32cm west stem (tag 871) can be retained ifdesired; previous topping wound appears to havecompartmentalized.

Retain 871 if desired,Remove 872 due to risk

873 Big Leaf Maple Acer macrophyllum ~60 11.0 7.0 Moderate Fair Fair4m from edge of road. Decayed branch stub at 6m. Minorclearance pruning Remove - Pathway

874 Big Leaf Maple Acer macrophyllum ~35 8.0 4.0 Moderate Fair Fair

Previous second stem removed at 1m above ground. Baseobscured by shrubs. ~3m from edge of road. Minorclearance pruning TBD - Location

875 Big Leaf Maple Acer macrophyllum 37.0 12.0 4.5 Moderate Good Fair 3.2m from road edge. Minor clearance pruning Remove - Pathway

Prepared by:



Phone: (250) 479-8733

Fax: (250) 479-7050


Page 68 of 79


Page 4 of 6


DBH(cm)

~

approximate

CrownSpread

(m)CRZ(m)


876 Big Leaf Maple Acer macrophyllum 35.0 12.0 4.0 Moderate Good Fair

6.2m from road edge. Minor clearance pruning. Buttressroots exposed on south side. Potentially private tree.Deadwood over path Retain - Crown Clean

877 Big Leaf Maple Acer macrophyllum 27, 22 10.0 4.5 Moderate Fair Fair Potentially two trees. Likely retained

878 Plum Prunus spp. 9.0 3.0 Moderate Good Fair TBD - bridge location

879 Douglas-fir Pseudotsuga menziesii 157.0 14.0 23.5 Poor Good Good Deadwood and hanging dead branch. Retain - Crown clean

880 Serviceberry Amelanchier alnifolia 10, 8, 5, 5 3.0 2.0 Moderate Good Good4m from red edge. Minor clearance pruning. Can likely beretained Retain

881 Big Leaf Maple Acer macrophyllum 11, 8, 4 7.0 1.5 Moderate Good Fair 3.2m from road edge TBD - Location

882 Douglas-fir Pseudotsuga menziesii 54.0 7.0 8.0 Poor Good Good Surface roots north of tree. Retain

883 Garry Oak Quercus garryana 17.0 5.0 1.5 Good Good Fair Previous stem removed. TBD - Location

884 Douglas-fir Pseudotsuga menziesii 118.0 15.0 17.5 Poor Fair/poor Fair Hanging deadwood 3m above ground. Retain

885 Douglas-fir Pseudotsuga menziesii ~50 7.0 7.5 Poor Fair Good Retain

886 Garry Oak Quercus garryana ~50 9.0 5.0 Good Fair Fair Retain

887 Elm Ulmus spp ~8 3.0 1.5 Good Good Fair Remove - Pathway

888 Elm Ulmus spp ~6 3.0 1.5 Good Good FairLeaning over proposed pathway. Will require clearancepruning. Invasive Removal Recommended

889 Elm Ulmus spp 55 - 21cm 10.0 5.5 Good Good Fair Two trees 0.5m apart. Minor clearance pruning Retain - Clearance prune

890 Elm Ulmus spp 31 - ~31 10.0 3.0 Good Good Fair 2 trees, 1m apart. Minor clearance pruning Retain - Clearance prune

891 Big Leaf Maple Acer macrophyllum 15, 13 4.0 2.5 Moderate Fair Poor Minor clearance pruning. Previously topped at 3mRetain if desired -Clearance prune

892 Arbutus Arbutus menziesii 26.0 5.0 4.0 Poor Fair Poor Previously topped at 5m Retain

893 Big Leaf Maple Acer macrophyllum 33, 32 10.0 5.5 Moderate Good Fair/poor Codominant union Retain

894 Douglas-fir Pseudotsuga menziesii 29.0 5.0 4.5 Poor Good Good Retain

895 Plum Prunus spp.

17, 16, 15,14, 12, 12 5.0 3.5 Moderate Good Fair/poor Retain

896 Garry Oak Quercus garryana 37.0 8.0 3.5 Good Good Fair Retain

897 Garry Oak Quercus garryana 65, 60 10.0 9.5 Good Fair Fair/poorOpening within union at base. Possible low limb pruning.Large deadwood Retain

Prepared by:



Phone: (250) 479-8733

Fax: (250) 479-7050


Page 69 of 79


Page 5 of 6


DBH(cm)

~

approximate

CrownSpread

(m)CRZ(m)


898 Garry Oak Quercus garryana ~70 14.0 7.0 Good Fair Fair Small deadwood Retain

899 Garry Oak Quercus garryana 54, 42 12.0 7.5 Good Fair Fair/poor Large deadwood. Codominant union at base Retain

900 Big Leaf Maple Acer macrophyllum 24, 14 8.0 3.5 Moderate Fair Poor Significant decay at base.Removal Recommended -

Risk

NT 01 Big Leaf Maple Acer macrophyllum 4x4cm 3.0 1.5 Moderate Good PoorGrowing underneath hydro lines, will require continuedhydro clearance pruning in future.

Retain if desired - RemovalRecommended

NT 02 Big Leaf Maple Acer macrophyllum 8.0 3.0 1.0 Moderate Good GoodGrowing underneath hydro lines, will require continuedhydro clearance pruning in future.

Retain if desired - RemovalRecommended

NT 03Western RedCedar hedgerow Thuja plicata 20-70cm 10.0 10.5 Poor Fair Poor 12 trees Retain

NT 04 Laburnum Laburnum anagyroides 7, 7, 4, 4 3.0 Moderate Good Good Remove - Pathway

NT 05 Plum Prunus spp. 15, 9, 5 5.0 2.5 Moderate Good Fair 2m south of #861, likely in pathway footprint Remove - Pathway

NT 06 Douglas-fir Pseudotsuga menziesii ~65 9.0 10.0 Poor Fair/poor Good Deadwood over path Retain - Crown clean

NT 07 Plum Prunus spp. 5-10cm 5.0 1.5 Moderate Good Good 2 clusters of stems Retain

NT 08 Douglas-fir Pseudotsuga menziesii ~85, 20 15.0 14.5 Poor Fair Fair Large deadwood over path Retain - Crown clean

NT 09 Douglas-fir Pseudotsuga menziesii ~50 12.0 7.5 Poor Fair Fair Retain

NT 10 Elm Ulmus spp ~25 9.0 2.5 Good - -Dead tree. Remove if on municipal property. 4.5m fromroad edge approximately


NT 11 Douglas-fir Pseudotsuga menziesii ~150 16.0 22.5 Poor Good Fair/poor Behind fence. Codominant at 15m Retain

NT 12 Laburnum hedge Laburnum anagyroides 3-8cm 4.0 1.5 Moderate Good Good Minor clearance pruning required Retain - Clearance prune

NT 13EnglishHawthorn Crataegus laevigata ~17 6.0 2.0 Good Fair Fair Possible pruning Retain if desired

NT 14 Arbutus Arbutus menziesii 2 to 3 2.0 1.5 Poor Good Fair 3 stems. 2.5-3.5m from fence Remove - Pathway

NT 15 Witch hazel Hamamelis spp Multistem 5.0 2.0 Poor Fair Fair/poorRetain - clearance prune,

crown clean

NT 16Red osierdogwood Cornus sericea Multistem 5.0 2.0 Moderate Good Fair 5m from roadway Retain - Clearance prune

NT 17 Grand Fir Abies grandis 4.0 1.0 0.5 Poor Good Good ~6m from road TBD - Location

NT 18 Cherry Prunus spp. 6.0 4.0 0.5 Moderate Good Good ~5m from road Retain

Prepared by:



Phone: (250) 479-8733

Fax: (250) 479-7050


Page 70 of 79


Page 6 of 6


DBH(cm)

~

approximate

CrownSpread

(m)CRZ(m)


NT 19 Cherry Prunus spp. 11, 9 5.0 1.5 Moderate Good Fair Potentially shared TBD - Location

NT 20 Black Hawthorn Crataegus douglasii 5, 4 3.0 1.5 Good Good Fair Potentially shared Retention Likely

NT 21 Black Hawthorn Crataegus douglasii 5, 4, 4, 3 3.0 1.5 Good Good Fair Potentially shared Retention Likely

NT 22 Big Leaf Maple Acer macrophyllum ~25 5.0 3.0 Moderate Good Good Retain - Crown clean

Prepared by:



Phone: (250) 479-8733

Fax: (250) 479-7050


Page 71 of 79

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Page 73 of 79


Spreadsheet Methodology & Definitions Page 1 of 2

Box 48153 RPO - Uptown Victoria, BC V8Z 7H6Ph: (250) 479-8733Fax: (250) 479-7050

Email: [email protected]

Tree Resource Spreadsheet Methodology and Definitions

Tag: Tree identification number on a metal tag attached to tree with nail or wire, generally at eyelevel. Trees on municipal or neighboring properties are not tagged.

NT: No tag due to inaccessibility or ownership by municipality or neighbour.

DBH: Diameter at breast height – diameter of trunk, measured in centimetres at 1.4m aboveground level. For trees on a slope, it is taken at the average point between the high and low side ofthe slope.* Measured over ivy~ Approximate due to inaccessibility or on neighbouring property

Crown Spread: Indicates the diameter of the crown spread measured in metres to the dripline ofthe longest limbs.

Relative Tolerance Rating: Relative tolerance of the tree species to construction related impactssuch as root pruning, crown pruning, soil compaction, hydrology changes, grade changes, andother soil disturbance. This rating does not take into account individual tree characteristics, suchas health and vigour. Three ratings are assigned based on our knowledge and experience with thetree species: Poor, Moderate or Good.

Critical Root Zone: A calculated radial measurement in metres from the trunk of the tree. It is theoptimal size of tree protection zone and is calculated by multiplying the DBH of the tree by 10, 12or 15 depending on the tree’s Relative Tolerance Rating. This methodology is based on themethodology used by Nelda Matheny and James R. Clark in their book “Trees and Development:A Technical Guide to Preservation of Trees During Land Development.”

15 x DBH = Poor Tolerance of Construction 12 x DBH = Moderate 10 x DBH = Good

To calculate the critical root zone, the DBH of multiple stems is considered the sum of 100% ofthe diameter of the largest stem and 60% of the diameter of the next two largest stems. It shouldbe noted that these measures are solely mathematical calculations that do not consider factors suchas soil volume restrictions, age, crown spread, health, or structure (such as a lean).


Page 74 of 79


Spreadsheet Methodology & Definitions Page 2 of 2

Health Condition:

Poor - significant signs of visible stress and/or decline that threaten the long-term survivalof the specimen

Fair - signs of stress

Good - no visible signs of significant stress and/or only minor aesthetic issues

Structural Condition:

Poor - Structural defects that have been in place for a long period of time to the point thatmitigation measures are limited

Fair - Structural concerns that are possible to mitigate through pruning

Good - No visible or only minor structural flaws that require no to very little pruning

Retention Status:

X - Not possible to retain given proposed construction plans

Retain - It is possible to retain this tree in the long-term given the proposed plans andinformation available. This is assuming our recommended mitigation measures arefollowed

Retain * - See report for more information regarding potential impacts

TBD (To Be Determined) - The impacts on the tree could be significant. However, in theabsence of exploratory excavations and in an effort to retain as many trees as possible, werecommend that the final determination be made by the supervising project arborist at thetime of excavation. The tree might be possible to retain depending on the location of rootsand the resulting impacts, but concerned parties should be aware that the tree may requireremoval.

NS - Not suitable to retain due to health or structural concerns

Page 75 of 79

Appendix B

Cost Estimate

Page 76 of 79

DISTRICT OF CENTRAL SAANICH

PEDESTRIAN INFRASTRUCTURE UPGRADES File: 2034.029

TABLE 1 - CLASS B COST ESTIMATE Nov. 4, 2018

DIV.ITEM

NO.DESCRIPTION UNIT QTY

UNIT

PRICE

ESTIMATED

COST

01

1 Mobilization and Demobilization LS 1 6,000$ 6,000.00$

2 Traffic Management Plan LS 1 20,000$ 20,000.00$

26,000.00$

02

1 Clearing and Grubbing m2 2500 20$ 50,000.00$

2 Stripping & subgrade preparation m2 1500 70$ 105,000.00$

3 Common Excavation m3 35 90$ 3,150.00$

4 Import Fill m3 110 105$ 11,550.00$

5 Pathway Blend 100mm thick of 10mm minus lm 650 40$ 26,000.00$

6 150mm thick of 20mm minus lm 650 45$ 29,250.00$

7 200mm Thick Topsoil and seed m2 560 30$ 16,800.00$

8 Floating Pathway Structure m2 72 54$ 3,888.00$

10 St. Stephen Bridge ls 1 35,610$ 35,610.00$

11 Rae Leigh Bridge ls 1 28,160$ 28,160.00$

309,408.00$

335,408.00$

Prepared by:

This estimate has been based on items shown on the tender set and reflects an estimate of the expected low tender price

for use in evaluation of tenders. As such, a suitable contingency should be added for use for other purposes. The unit

prices, production rates and crew rates reflect KWL’s recent experience with similar work, and therefore represent the best

prediction of actual (2018) costs as of the date prepared. Actual tendered costs will depend on such things as market

conditions generally, competiveness of the tendering process, remoteness factor, the time of year, contractors’ work loads,

any perceived risk exposure associated with the work, and unknown conditions.

TOTAL CONSTRUCTION COST ESTIMATE (EXCL. GST)

GENERAL REQUIREMENTS

Subtotal (GENERAL)

Subtotal (PATHWAY)

PATHWAY

Page 1 of 1

Page 77 of 79

of

Cost Estimate

Bridge 1 - Helical Foundation

Units Quantity Unit Rate Total

35,610.00$

l.m. 30 115.00$ 3,450.00$

c.m. 0.84 1,500.00$ 1,260.00$

L.S. 1 1,500.00$ 1,500.00$

l.m. 60 115.00$ 6,900.00$

l.m. 18 250.00$ 4,500.00$

Ea 12 1,500.00$ 18,000.00$

Pile Cap Timbers

Connections

Stringers

Handrails

Concrete

Foundations

CALCULATION SHEET

Newton Rd. Walkway Designs

1448-004 KWL Nov. 2/18

Helical Piles

CDWNewton Trailway - Cost Estimate

PROJECT #:

PROJECT TITLE:

SUBJECT:

CLIENT: DATE:

DRAWN:

DESIGN:

CHECK:

SKETCH #

SHEET

DISCIPLINE:

Civil - Municipal

Industrial - Marine

Structural - Bridges

Building Envelope

Structural - Buildings

PROJECT #:

PROJECT TITLE:

SUBJECT:

CLIENT:

Page 78 of 79

of

Cost Estimate

Bridge 2 - Rae Leigh Bridge

28,155.00$

Stringers l.m. 68 250.00$ 17,000.00$

Handrails l.m. 68 115.00$ 7,820.00$

Concrete

Foundations c.m. 1.89 1,500.00$ 2,835.00$

Connections L.S. 1 500.00$ 500.00$

Units Quantity Unit Rate Total

Newton Rd. Walkway Designs

Rae Leigh Place - Cost Estimate CDW

CALCULATION SHEET

1448-004 KWL Nov. 2 2018PROJECT #:

PROJECT TITLE:

SUBJECT:

CLIENT: DATE:

DRAWN:

DESIGN:

CHECK:

SKETCH #

SHEET

DISCIPLINE:

Civil - Municipal

Industrial - Marine

Structural - Bridges

Building Envelope

Structural - Buildings

Page 79 of 79