WHAT DID I USE FOR MY ACADEMIC LIFE

Tran Hai Bang: Laboratory of Systematic Forest and Forest Products Sciences

Kyushu University

WHAT WILL I SHOW YOU- How did I back up my data

- How did I protect my data from virus

- What are my favorite office programs

- References and Citation Manager

- Chemical structures Drawing and Simulation

- How did I take note and control my schedule

- Which dictionary programs I like

- How did I speed up my work

- Some other things you may like

2

FOR BACKUP MY DATA

Time Machine (Mac built-in)- Mac’s built-in software

- Perfectly backup your System, your Data

your Setting, even you working Space

Use Spotlight to open

3

Yosemite’s interface

Everything is nothing if your data is lost

FOR BACKUP MY DATA

Restoring dataYou can Restore a single file or

entire system include movies, pictures….

Access Time Machine from Menu Bar

Select item you want to restore then click Restore

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Yosemite’s interface

FOR BACKUP WINDOWS DATA

Nova Backup (Windows Only)- This software cost you ~5000 yen

- Ranked as best Data Backup

software for Windows at (data-backup-software-review.toptenreviews.com/)

After installation, double click on

5

FOR BACKUP WINDOWS DATA

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Select “what to Back up”

and “Where to Back up”

Restoring data

Select “Restore” tab

and Click “Restore” button

Choose “Setting” and set up “what to restore” and

“where to restore”

FREE OPTIONS FOR WINDOWS

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AOMEI Backupper EaseUS Todo Backup

CLOUD SERVICES ARE EVERYWHERE

8

Dropbox- 2 GB Free (up

to 16 GB if

invite friends)

-1000 GB for

¥1,200/month

iCloud- 5 GB free

- 20 GB for ~

¥300/month plan

Google Drive- 15 GB free

include your

Email storage;

- 100 GB for ¥

400/month plan

OneDrive- at least 15 GB free

- 100 GB for ¥

400/month plan

MY FAVORITE ONES

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Dropbox- Nearly everybody know this

- For storing some of my ebooks

Google Drive- I use Gmail almost everyday and also this service

- Just sometimes for Google-based services

OneDrive (My most important data are here)- Enough for storing all my Ph.D. data

- Integrated well with super-popular office files

MY 3rd (but IMPORTANT) SELECTION

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An External Hard Disk - You should buy one (I highly recommend)

- Storage Capacity (500 GB, 1TB…) base on your own need

- Consider Data transfer speed unless you want to waste your time

- Shockproof, Waterproof and Fireproof is important but price is bitter

- Mobility should also be considered

TO PROTECT MY DATA FROM VIRUS

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Avira Antivirus (free version)I am using this to protect my Mac’s Data

Windows Security Essentials (Windows 7 built-in)I am using this in my Windows 7 PC, recently Avira also

Windows Defender (Windows 8 built-in)I don’t have PC with installed Windows 8

PC virus can damage your data

THE SOFT THAT I USE MOST

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Office for Mac- Integrated well with my favorite Mendeley

- Some minor conflicts with Office for Windows

iWork (for Mac only)- Free for OS X device activated after Sep 1st, 2013

- Limited use with Citation Manager

Office for Windows- Too popular to say more

- Work well with most Citation manager software

How did you store your data

WHAT AND HOW IS MENDELEY

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- A free reference manager

- An academic social network.

- A multi-tab pdf reader

- A citation manager program

How did you use other people’s data

- Cross-platform, across desktop-web-mobile devices

- Citation Plug-ins for Word, Libre Office

- 2 GB free space for Cloud Storage

- 5 GB cost 500 yen/month.

- Direct import paper from Browser (Chrome, Firefox)

- Automatically process information

LET’S PRACTICE

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- Download and Install

- Import files (Desktop and Web-import)

- Cite a reference

- Watch your papers

- Cross-platform synching across desktop, web and mobile devices

http://www.mendeley.com/

Scroll down

to end

INSTALLED15

After Mendeley Desktop is Installed

Windows’

desktop

Mac’s

Launchpad

Your added

papers are here

Details

of

paper

You

can

add

folder

here

authors

in

library

IMPORT FILES 16

Install Web-import

IMPORT FILES 17

Web-import

Click here to import

Sign in

Create

account

if you

don’t

have

one

IMPORT FILES 18

Web-import

This

means

the

paper

was

imported

to your

library

IMPORT FILES 19

Import from your Computer – Drag and Drop

Your folder Mendeley’s

window

Mendeley will

automatically

process pdf

files information

WRITE and CITE20

Install MS Word Plugin

So that you

can Cite

directly

from Word

WRITE and CITE21

Mendeley supports MS Word (Mac & Windows)

Click

on

this

tab

Choose a

reference

styleClick

here

and

appear

Type here to search

WATCH YOUR FORLDERS (FILES)22

Any folder

you want

IF YOU DON’T LIKE MENDELEY23

- Popular Citation manager (Mac & Windows)

- If you are willing to pay 25.000 yen

- Sente is for Mac only, recently get attractive

- If you are willing to pay 8.000 yen

- Papers ranked as best for Mac (Windows)

- If you are willing to pay 6.000 yen (student 3.500)

- Zotero is liked by many people

- Mac, Windows and Linux

CHEMICAL STRUCTURE DRAWING

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- MarvinSketch (Mac and Windows)

- All basic features are free for everybody

- Advanced features are free for academic purposes

Several features you may like- 1H-NMR, 13C-NMR simulation

- LogP, logD, pKa calculation

- Isomers, tautomers, prediction

- Name to structure and vice versa

- SMILES string creation

Chemical structures

Simplified

Molecular

Input

Line

Entry

Specification

CCO

C2H5OH

CHEMICAL STRUCTURE 3D VISUALATION

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Accelrys Discovery Studio Visualizer (Windows only)

Jmol

Pymol

Avogadro

MEMORIZE EVERYTHING

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- Google calendar is popular

- I have to admit that I do not use it so much

- Evernote allows me (you) to capture, organize,

and find information across multiple platforms.

- All data are in Cloud and your device

- You get 60 MB transfer for free

- 450 yen/month raise your transfer limit to 1000

MB/month (unlimited storage)

Ever

note

Scheduling yourself

HOW EVERNOTE HELP

27

- Typing text

- Handwriting or drawing

- Copy-and-paste or Drag-and-drop from any source

- One-click clipping from Browser using Evernote’s

Web Clipper

Capture (ideas, information, note…)

Let’s practice

HOW EVERNOTE HELP

28

- With Tagging, you can create as many of your own

tags as you want and drag-and-drop them to any note.

CATEGORIZE (information)

Let’s practice

Mac’s User may find this familiar

HOW EVERNOTE HELP

29

- Evernote gives you lots of handy ways to find your notes

in no time at all, by selecting notebooks and tags, by

searching for text, or by filtering on attributes of the notes.

FIND (information)

Let’s practice

HOW TO USE EVERNOTE

30

If you want to know more

Or enter

Amazon

with

keyword

evernote

YOU MAY NEED A DICTIONARY SOFTWARE

31

- Built-in dictionary for Mac is quite good

- Three-finger press (on a word) give you meaning

Knowledge in other languages

YOU MAY NEED A DICTIONARY SOFTWARE

32

- Lingoes is my choice for Windows

- Many dictionaries are free (En-Ja, En-Vi, En-Cn)

- Sorry but not for Nepalese and Egyptian

- Babylon is well-known

Of course Oxford, Cambridge, Longman, Webster,

Collins…are worth to try

FOR COMPRESSED FILES

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7-zip (for Windows only)- One of the best program in this field (and free)

- Can open nearly all types of compressed files

Winrar (Mac and Windows)- .rar format is famous for reducing file size and security

- Very popular in this field (4000 ~ 5000 yen)

The Unarchiver (for Mac only)- Free and strong enough

- Support for most common compressed files

To save your hard disk space

COMFORTABLE WAY TO RUN PROGRAM

34

Alfred (for Mac only)- More powerful than spotlight

- Find files, search web, calculator …..

Launchy (Windows only)- Launch program in Windows

- Free but donation is welcomed

Spotlight (Mac built-in program)- Search everything on Mac

- Launch program and more

Double click is not the “only-way”

CLEAN UP MY COMPUTER

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CCleaner is my choice (Mac and Windows)- Every time you open a website

- Every time you create a new file

……

- Every time you use you computer

Your computer create certain temporary

garbage files.

CCleaner help me to clean them up safely

Garbage waste your hard disk

OLD LIKE THE EARTH TOPIC

36

Acrobat reader (Mac and Windows)- You may know: this is a hallmark for reading pdf files

- You may not know: It’s slow, lack of functions and boring

Preview(Mac built-in)- Enough for basic need

- If you want to powerful annotation, you need Skim

Skim for Mac

Foxit reader (Windows)- Light and many extra functions

- Pdf X-change is also light and full of function

Pdf X-change

If you want to try something new

SOME OTHER THINGS YOU MAY LIKE

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This is a mind map

………..

Another way to memorize

SOME OTHER THINGS YOU MAY LIKE

38

4K Video Downloader (Mac and Windows)- Free and easy to use

- Can download up to 25 videos simultaneously

Data is not always in the Cloud

SOME OTHER THINGS YOU MAY LIKE

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Online Learning

Founded by

Harvard, MIT

- Free to everybody

- Most course is in English

- Free to everybody

- English & other languages

Free knowledge is everywhere

I hope you find something helpful

Power of sharing