solution for networking Event management events€¦ · About us - reputation & testimonials Doerthe Zeese Berlin Partner für Wirtschaft und Technologie GmbH The b2match platform

Event management solution for networking events

Event Website

Registration & Ticketing

Attendee Networking

Marketplace On-Site Management

Mobile AppVirtual Event Solution

Information you’ll find1. A typical event workflow

2. Virtual event solution

a. Engage your audience online

b. Connect your attendees virtually

c. New ways to connect people

3. Smart & customizable matchmaking

4. Plans & Pricing

5. About us - reputation & testimonials

6. Contact

7. Appendix: detailed feature overview + descriptions

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A Typical Event Workflow

Website, Registration & Ticketing

Easy-to-use website builder

Custom domains and branding

Agenda management

Customizable registration forms

Payment processing, tickets and promotional codes

Create beautiful and responsive event websites

Set up your event agenda, registration workflow and tickets

Let your attendees register, select sessions, workshops, round tables and availability

01. A Typical Event Workflow

Attendee Profiles & Marketplace

Rich company and attendee profiles

Presentation of products, services, deals, projects, cooperations

Powerful, customizable classifications

Perfect for Buyer/Seller, Investor/Startup, Exhibitor/Visitor, etc.

Let attendees publish a company profile, products, services and collaboration sought

Let attendees filter, browse and bookmark other profiles


Meetings & Networking

Organizer controls the booking process and define rules on who meets whom

Automated messaging and communication

Attendees communicate, arrange & schedule meetings

Access to personalized agenda and meeting schedules

Attendees can send messages and request meetings with promising partners

Create and print badges, check-in and manage on-site activities


Virtual Event Solution

Broadcast your event program & engage your audience online

Integrated broadcasting of live-sessions

Upload pitch decks and other documents (including videos)

Chat function & session recording

Incorporate any streaming provider

02. A Virtual event solution

Connect your attendees and they meet virtually

Smart & customizable matchmaking

Fully integrated 1:1 video meetings

Open meeting scheduling


Explore a new way to create experiences that connect people

Different modes of attendance, different event types

Create physical, virtual or mixed (hybrid) events

A central event hub where you can assign your team members roles & responsibilities, organize your entire event program & control the events workflow


Smart & Customizable Matchmaking

Detailed networking profiles

Person & company profiles

Associated business fields

In-depth descriptions

03. Smart and customizable matchmaking

Flexible matchmaking settings

Segmentation of participant groups

Business field categorizations (custom, multi-dimensional)

Control who can request meetings with whom (booking rules)

Set a time frame in which meetings can be booked

Customizable request modes

Determine how meetings are being scheduled


Marketplace entriesEveryone at an event is searching for and offering something, from products and services to partnerships, etc. Those opportunities can be listed in the marketplace

Participants can list any kind of requests

Participants can list any kind of offerings

Multi-dimensional categorizations

Facilitates goal-oriented matching


Effective meeting formats & messaging

Virtual meetings (1:1, booth)

1:1 meetings

Round table meetings

Booth meetings

Versatile and proven meeting formats shape the perfect matchmaking experience of your attendees

Send messages directly via the platform’s chat


Intuitive meetings management

Meetings dashboard

Overview scheduled & pending meetings

Meetings integration to personalized agenda

Participants can tailor their networking experience and easily overview their meetings agenda

Notifications about meetings related changes


Lite Standard Solutions

Event Website

Features (for detailed information see appendix)

04. Plans & Pricing

Customizable Agenda Sessions

Rich Content Agenda

Speakers Page

Detailed Networking Profiles (personal & company)

Custom Registration Questions

Import & export participant data

Custom Participant Groups

Listing Business Opportunities (description, categorization, pictures, pdf’s)

1:1 Meeting scheduling

Messaging

Reserved Table / Exhibitor Booth

Rescheduling Meetings

Visibility Rules

Custom Booking Rules

Agenda Selection Rules

Automated Notifications

Customizable Mailings

Custom Push Notifications

Organizers & Co-Organizers Seats

Access Control Rights

Personalized Event Agenda

Badge Designer

Check-in App

Mobile App (Android & IOS)

2 5 10

Email + Chat Support

Website Quality Check (1 hour)

Website Setup Training (1 hour)

Phone Support (1 hour)

Features Lite Standard Solutions

Continue here

Participant package

Virtual Event Solution Package - 1:1 meetings via video calls- Integrated Webinar solution (< 100 Participants)- Closed Group Webinars- Open integration of external streaming provider

04. Plans & Pricing

Add-Ons

Payments & Invoicing- Bank Transfer & Credit Cards Payment- Multiple Tickets- Ticket & Pricing Rules- Promotion codes- PDF Invoice

More Add-Ons available on requestAdd-ons on Web Platform- Custom Email Domain- Custom Website Domain- Container Mobile App (Android & IOS)- API Access- Eventbride Integration- Wiz Team Integration

Permanent Matchmaking

About us, b2match

This insider update showcases how ADVANTAGE AUSTRIA and one of their conferences conquer the pivot to virtual.

For the third time in a row this international conference takes place. We interviewed the organizer, asking which challenges he is facing and the solutions he uses for solving them.

Organizer

Advantage Austria

Event Name

Applied Artificial Intelligence

Conference 2020

With

+847Participants


From

+55Countries

Virtual Event Use case

Customer since

+14 years Click here to read detailed use case

https://www.advantageaustria.org/international/index.en.html

https://aaic2020.b2match.io/home



https://www.b2match.com/blog/usecase-virtual-event/

https://www.b2match.com/blog/usecase-virtual-event/

Trusted by event organizers worldwide

With over 12 years’ experience in organizing international events, we know that you need a software provider that is also a trusted partner in making your event a success. We’ve got you covered!

More than

+ 3,600Events

In

86Countries

With

540,000Participants


What customers say about us


Doerthe Zeese Berlin Partner für Wirtschaft und Technologie GmbH

The b2match platform is very flexible and can be adapted according to almost every requirement regarding event organisation and networking activities. But it is still easy to use. If you have to organise a matchmaking event, b2match is the most comfortable way to do this.

“10 years customer + 50 events organized

René de Grot Kamer van Koophandel

As an organizer of events who has been using b2match since many years for each matchmaking event in all kind of different sectors, I can say the participants are very happy with the matchmaking. For me as an organizer, the tool is very easy to use, it is fast to create an event, I am supported by a fast helpdesk, and it has no downtime.

“9 year customer + 100 events organized

Jim Hodgson GWE Business West Ltd

We’ve used other platforms before, B2Match offers the most customizable solution and high-quality support which went above and beyond to make our event work efficiently.

“1 year customer 2 events organized

Some more of our happy customers

Appendix:

Detailed feature overview & descriptions

STANDARD

Description Lite Standard Solutions

Website Editor Build your responsive event website with an easy to use website editor. Upload and add documents, pictures or videos.

Pages Build responsive pages with an easy to use website editor. 3 unlimited unlimited

Multi-lingual Website English, German, French, Dutch, Italian, Spanish, Polish, Portuguese, Turkish, Croatian.

Customizable Agenda Sessions

Build your own event specific agenda including keynotes, workshops, pitches, break-out sessions, breaks and last but not least customizable 1:1 networking sessions.

EVENT WEBSITE AND AGENDA

Rich Content Agenda Add Speakers and Logos easily to any Agenda session and apply selection filter rules.

Speakers Page Mark selected participants as Speakers and highlight them on a dedicated page.

FEATURES

07. Detailed feature overview & descriptions

PARTICIPANTS PROFILES

Company Profile Participant can present themselves and their organization.

Custom Registration Questions

Extend the standard b2match registration forms with additional questions of your choice.

Validation Validate participants profiles before being published.

Data Import and Export Import and export participants data from and to Excel.

Participant Groups Create different groups of participants (Buyer, Seller, Visitors, Exhibitors, VIPs, etc) and apply diverse roles.


Description Lite Standard Solutions FEATURES

Pictures & Brochures Let companies enrich their deal description with product pictures and PDF files.

On-Site 1:1 Meetings Face-2-Face meetings are scheduled on Tables or Booths.

Virtual 1:1 Meetings Face-2-Face meetings are scheduled via 1:1 Video Calls.

NETWORKING & 1:1 MEETINGS

see virtual event solution add-on

Requesting/Booking 1:1 Meetings

Participants can send, receive, confirm and schedule 1:1 meeting request.

MARKETPLACE

Business Opportunities Let participants publish their offers and needs and describe what they are offering or looking for.

Prove Deal Types Powerful deal types like Products, Services, Projects, Investments, Expertise, etc. eases the identification of promising deals and networking.



Messaging Participants can send messages to each other, prior requesting 1:1 meetings.

Booking mode Define if a meeting request must be confirmed to generate a scheduling meeting.

Rescheduling Meetings Participants and event organizer likewise can easily re-schedule any scheduled meeting.

Reserved Table / Exhibitor Booth

Assign selected participants fixed tables or assign any Stand/Booth number to Exhibitors.

Visibility Rules Which participant groups can see whom (e.g. Buyers can’t see other Buyers).

Booking Rules Which participant groups can send meetings requests to whom (e.g. Buyers can’t book Buyers).

RULES & RESTRICTIONS

Agenda Selection Rules Which participant groups can register for which event sessions?



Automated Notifications

Customizable and automated notification like Registration confirmation, Validation approved, Payment finalized, etc.

Custom Push Notifications

Send push notifications to participants who have installed the b2match mobile app.

MAILINGS & NOTIFICATION

Customizable Mailings At any time organizers can create and send customized mailing to all or a selected group of participants.

Organizers & Co-Organizers Seats

The b2match platform can be operated online by several organizers simultaneously.

ORGANIZERS

Access Control Rights Define roles and access rights for your co-organizers (Who can do what?).

2 5 10



CHECK-IN & ONSITE MANAGEMENT

Personalized Event Agenda

Participants can access their personalized Event Agenda via PDF, Website and Mobile App.

Badge Designer Create professional badges and print it off-site or on-site (printer required).

Check-in App Easily Check-In/Check-Out participants visiting your event via QR-Code scanning.

MOBILE APP

Mobile App (Android & IOS)

Participants can easily download the free of charge b2match Mobile App to view participants profiles, access their event agenda and manage 1:1 meetings (view, send, receive, confirm, re-schedule).



Email + Chat Support provided via email/chat to answer your questions.

SUPPORT & CONSULTING

Website Setup Training Live training how to use b2match to configure your event (1 hour).

Website Quality Check Free check of your event’s configuration (1 hour).

Phone Support Support provided by a telephone call to answer your questions (1 hour).



Documents

solution for networking Event management events€¦ · About us - reputation & testimonials Doerthe Zeese Berlin Partner für Wirtschaft und Technologie GmbH The b2match platform