SOBO Meeting October 29, 2015 Agenda Packet

8/20/2019 SOBO Meeting October 29, 2015 Agenda Packet

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YTDSOBO

Budget

O c t o b e r 2 0 1 5

D O A

O c t 1 5

B u d g e t

$ O v e r B u d g e t

% o f B u d g e t

J a n - O c t 1 5

Y T D B u d g e t $ O v e r B u d g e t

% o f B u d g e t

A n n u a l B u d g e t

S O B O

L a n d s c a p i n g S t a f f P e r s o n

8 1 6 . 4

1

1 , 6

3 2 . 8

3

- 8 1 6 . 4

2

5 0 . 0

%

1 5 , 5

1 1 . 7

9

1 6 , 3

2 8 . 3

4

- 8 1 6 . 5 5

9 5 . 0

%

1 9 , 5

9 4 . 0

0

M a i n t e n a n c e

2 9 , 4

2 8 . 9

4

1 8 , 5

4 0 . 0

0

1 0 , 8

8 8 . 9

4

1 5 8 . 7

3 %

2 6 1 , 9

1 8 . 0

3

1 8 5 , 4

0 0 . 0

0

7 6 , 5

1 8 . 0 3

1 4 1 . 2

7 %

2 2 2 , 4

8 0 . 0

0

M i s c S O B O e x p e n s e s

2 8 8 . 2

2

1 , 4

9 1 . 4

9

- 1 , 2

0 3 . 2

7

1 9 . 3

2 %

3 , 3

8 4 . 8

8

1 4 , 9

1 4 . 9

4

- 1 1 , 5

3 0 . 0 6

2 2 . 7

%

1 7 , 8

9 7 . 9

2

P R O W M

a i n t e n a n c e

0 . 0

0

5 , 0

0 0 . 0

0

- 5 , 0

0 0 . 0

0

0 . 0

%

9 , 7

2 4 . 0

7

5 0 , 0

0 0 . 0

0

- 4 0 , 2

7 5 . 9 3

1 9 . 4

5 %

6 0 , 0

0 0 . 0

0

S e c u r i t y

2 0 , 9

3 3 . 0

7

3 2 , 6

4 5 . 2

7

- 1 1 , 7

1 2 . 2

0

6 4 . 1

2 %

2 5 5 , 2

9 8 . 7

2

3 2 6 , 4

5 2 . 7

1

- 7 1 , 1

5 3 . 9 9

7 8 . 2

%

3 9 1 , 7

4 3 . 2

5

W a t e r i n g

0 . 0

0

1 , 4

7 1 . 7

5

- 1 , 4

7 1 . 7

5

0 . 0

%

8 7 0 . 0

0

1 4 , 7

1 7 . 5

0

- 1 3 , 8

4 7 . 5 0

5 . 9

1 %

1 7 , 6

6 1 . 0

0

T o t a l S O B O

5 1 , 4

6 6 . 6

4

6 0 , 7

8 1 . 3

4

- 9 , 3

1 4 . 7

0

8 4 . 6

8 %

5 4 6 , 7

0 7 . 4

9

6 0 7 , 8

1 3 . 4

9

- 6 1 , 1

0 6 . 0 0

8 9 . 9

5 %

7 2 9 , 3

7 6 . 1

7

L S O B O

O c t 1 5

B u d g e t

$ O v e r B u d g e t

% o f B u d g e t

J a n - O c t 1 5

Y T D B u d g e t $ O v e r B u d g e t

% o f B u d g e t

A n n u a l B u d g e t

L a n d s c a p i n g S t a f f P e r s o n

1 , 1

7 4 . 8

3

2 , 3

4 9 . 6

7

- 1 , 1

7 4 . 8

4

5 0 . 0

%

2 2 , 3

2 1 . 7

7

2 3 , 4

9 6 . 6

6

- 1 , 1

7 4 . 8 9

9 5 . 0

%

2 8 , 1

9 6 . 0

0

M a i n t e n a n c e

2 4 , 0

2 3 . 2

0

2 2 , 8

8 7 . 5

9

1 , 1

3 5 . 6

1

1 0 4 . 9

6 %

3 1 8 , 8

7 5 . 6

9

2 2 8 , 8

7 5 . 8

2

8 9 , 9

9 9 . 8 7

1 3 9 . 3

2 %

2 7 4 , 6

5 1 . 0

0

M i s c S O B O e x p e n s e s

3 8 4 . 4

3

3 , 2

1 6 . 8

1

- 2 , 8

3 2 . 3

8

1 1 . 9

5 %

9 , 8

6 0 . 2

8

3 2 , 1

6 8 . 1

0

- 2 2 , 3

0 7 . 8 2

3 0 . 6

5 %

3 8 , 6

0 1 . 7

2

P R O W M

a i n t e n a n c e

5 6 8 . 7

8

5 , 4

5 7 . 5

0

- 4 , 8

8 8 . 7

2

1 0 . 4

2 %

1 6 , 0

8 3 . 1

4

5 4 , 5

7 5 . 0

7

- 3 8 , 4

9 1 . 9 3

2 9 . 4

7 %

6 5 , 4

9 0 . 0

7

S e c u r i t y

2 5 , 2

5 1 . 5

6

4 2 , 5

2 7 . 9

8

- 1 7 , 2

7 6 . 4

2

5 9 . 3

8 %

3 3 3 , 1

6 8 . 0

2

4 2 5 , 2

7 9 . 7

6

- 9 2 , 1

1 1 . 7 4

7 8 . 3

4 %

5 1 0 , 3

3 5 . 7

2

W a t e r i n g

0 . 0

0

1 , 9

1 6 . 6

7

- 1 , 9

1 6 . 6

7

0 . 0

%

1 , 0

7 2 . 0

0

1 9 , 1

6 6 . 6

6

- 1 8 , 0

9 4 . 6 6

5 . 5

9 %

2 3 , 0

0 0 . 0

0

T o t a l S O B O

5 1 , 4

0 2 . 8

0

7 8 , 3

5 6 . 2

2

- 2 6 , 9

5 3 . 4

2

6 5 . 6

%

7 0 1 , 3

8 0 . 9

0

7 8 3 , 5

6 2 . 0

7

- 8 2 , 1

8 1 . 1 7

8 9 . 5

1 %

9 4 0 , 2

7 4 . 5

1


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To: Andrew Jones, Uptown/Downtown

Re: Mural Project Downtown Oakland

It is always our mission at Athen B. Gallery to bring new and exciting art projects to ourbeautiful city of Oakland. Through our ongoing partnership with the Uptown/Downtowngroup we are looking to bring 4 new murals to the downtown area. Each one uniqueinit’s own way, expanding on the already growing and explosive public art scene. Thesemurals aim to explore artistic expression, community, social and ethnic issues all the

while pushing the boundaries of what can be developed through public art. Each siteand each artist have been strategically selected to accomplish these goals.

1.‘ESK’ Evan Wilson.ESK is a local Oakland artist specializing in expressionistic painting. Not to be boxed inEvan is a man of many talents, he currently works at Old Crow tattoo as a tattoo artists

and is booked solid. His distinct calligraphy style and clean lines make him a localfavorite among the tattoo scene, one of Oakland’s biggest sub-cultures. For his wallEvan wants to expand on his expressionistic style and explore the possibilities on alarge scale. While most murals tend to be figurative this will be something new and notcommonly seen in Oakland.


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A possible example of 17th at San Pablo:

2.‘OVER UNDER’ Erick BurkeOver Under is a Reno based artist who’s murals and representational work are cuttingedge and world renowned. He is the true hybrid street artists/contemporary artists thatcan co-exsist in both the gallery and the public sphere. His murals are inspiring andtend to touch on social issues without being overly polarizing. He is the only artist in thisgroup that is not from Oakland.


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A possible example of Webster St.

3.Katherine Rutter and Kate Klingbiel

These two female oakland artists create masterful blends of feminism and playfulfemale power. Their ability to establish soft color pallets and earthy tones make themthe perfect choice to represent the social and sexual diversity of Oakland.A mock up rendering was not easily available for this document but their websites arelisted above for reference.


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Some examples of Katherine and Kates’s previous murals:


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4.Creative Growth.http://creativegrowth.org/category/news/

Creative Growth is one of the most respected art institutions in the Bay Area. Theircommitment to helping artists with disabilities explore their talents and becomeproffesionals is legendary. They have agreed to be a part of this mural program and arevery excited about the possibilities of some of their artist being brought into the publicsphere. We have not yet established which of their artists are capable for such a largeproject but we are very excited about their participation.

5. Max Erhman ‘Eon 75

Max is a local artists who’s dynamic organic forms and geometric lines create a distinctand brilliant style. His background in architecture and design give his work a modernlook of engineering while incorporating color and mystic of contemporary art. He is anaccomplished muralist and artist who currently resides in San Francisco but his studio ishere in Oakland.

An example of his mural work:

http://creativegrowth.org/category/news/http://creativegrowth.org/category/news/http://creativegrowth.org/category/news/


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___________________________________________________________________

Economic & Workforce Development Department

Project Implementation Division

250 Frank Ogawa Plaza, Suite 5313

Oakland, CA 94612

REQUEST FOR PROPOSALS

(RFP)

For

Property Maintenance: BART 17th

Street GatewayCity Project Number: C194971

Release Date: September 30, 2015

Deadline for Submissions: November 16, 2015


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RFP for PROPERTY MAINTENANCE: 17TH

STREET BART GATEWAY _____________________________________________________________

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Public Art Sculpture Installation: Shifting Topographies by Dan Corson

Dan Corson's dynamic color-shifting topographic wall sculpture and artist-designed

lighting transformed an underutilized shortcut from Broadway to Telegraph Avenue -an entrance to the BART 19th Street station - into a new gateway for the UptownDistrict. The sculpture, coated in "chameleon paint," shifts color from blue to greenwith the sun's movement through the sky and as pedestrians pass through the space.During evening hours, two lighting projectors splash dynamic color patterns across thesculpture's surface. Shifting Topographies was built with a combination of mild andstainless steel, aluminum, fiberglass and polyurea covered T1 Styrofoam. The polyureacoating protects the Styrofoam from degrading. Once the coating is compromised itallows water/ moisture in the interior of the sculpture. Therefore, regular inspections toensure the integrity of the sculpture are necessary. The two projector lights operatenightly, from dusk to 2:00 a.m.

III. S C O P E O F S E R V I C E S

The City of Oakland’s Project Implementation Division of the Economic & WorkforceDevelopment Department is seeking maintenance and repair services to the BART 17th Street Gateway area as defined by the site map enclosed herein and described in thissection. The selected Contractor shall perform and/or manage the performance of allsuch maintenance on a periodic basis and within a reasonable time from when theselected Contractor is issued a Notice to Proceed.


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The maintenance and repair services are as follows:

Specialty Glass Panels

For more detailed information on the Special Laminated Glass Panels, refer to the

construction details drawings attached to this RFP.

1. Inspection of glass on a monthly basis at a minimum.

2. Notify City representative immediately upon identification of damage and request

meeting to identify repair plan.

3. If damage found, or notified of damage, follow standard instructions to maintain

Specialty Glass Panels, according to the following Conditions:

Condition 1: If anti-graffiti film is etched or heavily graffiti damagedo Replace Anti-graffiti film. Use Solar Zone “6 MIL Anti Graffiti Xtra”

R17301GX

Condition 2: If anti-graffiti film is etched with scratch and there is etchingdamage to glass. o Replace Anti-graffiti film. Use Solar Zone “6 MIL Anti Graffiti Xtra”

R17301GX

o Perform scratched glass repair: remove scratch graffiti and acid etch graffiti

removal

Condition 3: If glass panel is damaged beyond repair. o Comply with combined printed recommendation of glass manufacturers for

tempered glass, in accordance with all regulatory requirements.

o Window film to simulate the installed decorative glass. Film shall be

installed on the back side - non-reflective side. Custom lines imaged to the

original file or modified to supplied measurements.

o Replace one tempered glass unit 54 by 120 inches maximum. (Note: Onewindow film panel size is 54 inches.)

o Replace one tempered glass panel wider than 54 inches. Standard length

assumed as 120 inches. (Note: Two film panel window film stock widerthan 54 inches.)

4. Submit Qualifications of a Glazing Installer with your Proposal:

o Company specializing in this work shall not have less than 10 years’

experience on projects of similar type and complexity.


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o List Glazing Installer’s three recently completed projects within the last five

years and include client’s name, reference, and e-mail for each completed

project.

o Failure to provide references may deem Proposal non-responsive.

Paving/Ground Plane

5. Remove all refuse and debris from the pavers

6. Power wash, clean and maintain pavers, including replacing or repairing any pavers

if and when they become a tripping hazard for pedestrians.

7. Any hardscape shall be swept and periodically power washed / steam-cleaned, as

requested

8. Propose solution (e.g. installation of planter) to address or prevent urination in

alley, especially near the building entrance of the south wall which is frequently

targeted.

Lighting

9. Remove all stickers and graffiti promptly, using best practice standards and

materials.

Public Art Piece

10. Monthly inspection (at the same time as specially glass inspection) and an annual

full inspection of all art elements. Inspect for graffiti damage, paint damage, cracks,

dents, or other noticeable damage from vandalism or other, unforeseen factors.

11. Routine maintenance and annual cleaning of the art sculpture surface.

Please note that substantial maintenance, repair, or touch-ups should only becompleted by Heavy Industries (www.heavyworld.com), the art fabricator/installer,or a professional art restorer. If you notice any problem areas, please document andcontact Oakland Public Art Program staff at 510-238-2155.

a) Structural: Evidence of visible damage, cracks, broken welds, etc. Accessibleparts should be inspected annually to ensure that there is no damage.

b) Cleaning: Cleaning is best done with a pressure washer (try not to exceed 6210cleaning units) at a distance of approximately 4 feet. If certain areas need extracleaning pre-soak area with a mild non-solvent based cleaner.

c) Graffiti and Sticker Removal: Graffiti should be removed as soon as possiblewith the most effective results coming within 24 hours of the incident. It is


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possible to remove graffiti after 24 hours although it becomes more difficult toremove the longer it sits on the surface. Clean only with non-abrasive cleanersas abrasives will permanently damage the paint. Conversely do not polish orwax the surface as it will become too shiny. To clean use mild soap, followedby a warm water rinse and dry with a clean, soft cloth. If stain persists, use

mineral spirits with a cloth, rinse and dry. If this fails to achieve the desiredresults please refer to the Matthews website for further information and consultwith Public Art staff before implementing any additional methods of removal:http://www.ppg.com/coatings/matthewspaint/application/Documents/graffiti_removal.pdf

12. Maintenance of the projector lights: inspect and report on operation of projector

lights quarterly. Remove stickers and graffiti from light and projector poles as

needed.

IV.

THE PROPOSAL

A. GENERAL INFORMATION

1. The successful proposer selected for this service shall obtain or provideproof of having a current City of Oakland Business tax Certificate.

2. The City Council reserves the right to reject any and all bids.

3. Local and Small Local Business Enterprise Program (L/SLBE)

a. Requirement – 50% Local and Small Local Business EnterpriseProgram (L/SLBE): There is a 50% minimum participationrequirement for all construction contracts at or over $100,000, allprofessional services contracts over $50,000, and all purchases ofcommodities, goods and associated services over $50,000.

The City has waived small local business enterprise (SLBE)subcontracting requirements for Oakland certified local businesses thatapply for professional services contracts as the prime contractor withthe City. The SLBE requirements still applies for non-certified LBEsand non-local business enterprises.

Consultant status as an Oakland certified local or small local firm andsubcontractor/subconsultant status as an Oakland certified local orsmall local firm are taken into account in the calculation. Therequirement may be satisfied by a certified prime consultant and/orsub-consultant(s). A business must be certified by the City of Oaklandin order to earn credit toward meeting the fifty percent requirement.The City has waived small local business enterprise (SLBE)


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___________________________________________________________________

Economic and Workforce Development – Project Implementation

250 Frank H. Ogawa Plaza, Suite 5313, Oakland CA 94612

REQUEST FOR PROSALS

(RFP)

LANDSCAPE MAINTENANCE SERVICES FOR T5/T6

City Project Number: C339410

Due Date: October 22, 2015 at 2:00 PM

SEPTEMBER 2015

Oakland Rising Together !


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REQUEST FOR PROPOSALS (RFP) – (T5/T6 LANDSCAPE MAINTENANCE) _____________________________________________________________

2

2. iSupplier Plan Holders List:http://www2.oaklandnet.com/Government/o/CityAdministration/d/CP/s/Construction/index.htm

Contact Information: The following City staffs are available to answer questions

regarding this RFP.1. Project Manager: Brian Kendall, [email protected] or (510) 238-74032. Contract Admin: Paula Peav at [email protected] or (510) 238-31903. Contract Compliance Officer: Vivian Inman at [email protected] or

(510) 238-6261

PROJECT AREA DESCRIPTION

The project is bounded by Clay Street and extends down 12th

and 13th

Streets towardsBroadway to about midblock. The area is an open area landscaped with lawn, trees and shrubsand includes two driveways that are entrances to City Center parking garages. The area issurrounded by fence. The area is x amount of acres or sq. feet.

The City of Oakland is soliciting bids for landscape maintenance services for T5/T6. Thecontractor will provide a full range of landscape management and maintenance services. Theseservices include but are not limited to:

• Mow lawn to industry standards

• Monitor and repair irrigation systems

• Maintain weed free planting beds

• Prune trees and shrubbery to promote growth as needed to industry standard

• Replace plant material as needed

•

Litter removal• Graffiti removal

• Provide monthly herbicide use report as required by Department of Agriculture

• Pest/rodent control management

II. S C O P E O F S E R V I C E S

The contractor will maintain all landscaped areas at T5/T6 in a workmanlike manner, usingquality equipment, and include all supervision, labor, materials, tools, supplies and services.

A. CONTRACTOR QUALIFICATIONS

I. The contractor will agree to perform services in accordance with all ordinances,resolutions, statutes, rules, laws, and regulations of any Federal, State or localgovernmental agency having jurisdiction in effect at the time service isprovided.


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II. A valid California C-27 contractor's license authorized by the State ofCalifornia. Alternatively, an A or B licensed contractor with a C-27 licensedsubcontractor is eligible to bid on this project. All licenses must be current attime of bid.

III. It is preferred that at least one employee on staff who has experience or trainingin Integrated Pest Management (IPM).

IV. It is preferred to have at least one employee assigned the project who is aCertified Irrigation Contractor (Irrigation Association).

V. It is preferred to have a least one employee assigned to the project who isCertified Arborist or Certified Tree Worker (International Society ofArboriculture).

VI. Contractors are encouraged to partner with local non-profit organizations for

labor. Please contact the Contract Compliance Officer for furtherinformation.

B. COORDINATING WITH THE EWD – PROJECT IMPLEMENTATION

I. The contractor shall liaise with the Project Manager of the City or his/herdesignated representative(s) for all enquiries and approvals.

II. Work schedules, including the possibility of Saturday scheduling and anysubsequent adjustments, will be determined in cooperation with the Public

Works Agency.

III. Appropriate precautions will be employed to protect property from accidentalchemical, fuel, oil, or other contaminate spills, including drift to non-targetareas, and to ensure the safety of the applicator while in performance of thework.

IV. Oil leaks must be repaired immediately and repairs may not be done at thelandscape site.

V. Washing or blowing soil, chemicals, litter mulch, soil amendments or other

materials in to the storm drain is prohibited.

VI. All chemicals are to be applied in a safe manner and according to the labelinstructions and local, State, Federal requirements.

VII. Plants, irrigation systems, damaged by traffic accidents or vandalism are to bereported immediately to the EWD – Project Implementation Project Manager.


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VIII. Any latent or unforeseeable conditions which will materially affect theperformance of the work will be immediately reported to the EWD – ProjectImplementation to any action to proceed by the Contractor and such action willonly be performed subsequent to receipt of written instructions of EWD –Project Implementation.

C. LANDSCAPE MAINTENANCE SERVICES

I. Watering1. Irrigation systems are to be adjusted appropriately to prevailing weather

conditions, soil infiltration rates, and plant species’ rooting depth and waterrequirements within each watering zone to ensure plant appearance andhealth, conserve water, and avoid overspray and water damage to hard-scaped areas.

2. The irrigation system is to be inspected and maintained to ensure properfunction April- October weekly and November – March monthly.

Inspections include cleaning and adjusting all sprinkler and bubbler heads,and valves for proper coverage. All malfunctioning equipment shall berepaired prior to the next scheduled irrigation using only replacement partsof the same manufacturer, type, and application rates as existing, orapproved equals or upgrades.

3. The contractor must submit monthly documentation of irrigation checks andnote any changes or adjustments to the system.

4. Landscape irrigation is to be scheduled ideally between 10:00 pm and 7:00am. Watering is to be done no more than twice a week or whatever is theState approved Water Mandate.

II. Mowing and Grooming of Lawns1. Twice per month lawns are to be mowed and edged, grass to be trimmed

around sprinkler heads, poles, trees, or any objects.2. Leaf litter is not allowed to accumulate to the point that it will damage or

kill turf.

III. Grooming of Ground Cover , Shrubs and Trees1. Ground cover is to be edged and kept within boundary areas. Such plants

are to be pruned to prevent growth on fences, shrubbery, trees, poles, or anyother structure.

2. Irrigation heads are to be kept free encroaching grass plants, dirt, and other

debris.3. Pruning of shrubs, trees and vines is to be done at the proper time according

to the species growth pattern. Shrubs, trees, and vines bordering anypathway, sidewalks, etc. are to be pruned to prevent any encroachmentissue.

4. Remove but do not replace any dead tree or shrubs unless directedotherwise.


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IV. Fertilization1. Lawns are to be fertilized in the fall after the season’s first rainfall and with

quantities sufficient to maintain good growth and color. Lawns shall beaerated annually and top-dressed.

2. Shrubs, trees, and groundcovers are to be fertilized in the fall after the

season’s first rainfall with a complete fertilizer, or a specific fertilizer asrequired by the plants at proper times general fertilizer applications are to bemade a minimum of once every four (4) months.

3. Fertilizers are to be provided by the Contractor. Upon the application of anyfertilizer a written notice indicating the fertilizer name and date applied mustbe submitted to the City.

4. Gypsum must be used in areas that show deficiency because of high saltlevel (recycled water).

V. Integrated Pest Management1. Chemical pesticides are potentially dangerous to human and environmental

health. Non-pesticide alternatives, when reasonably available are to begiven preference.

2. Before application of any chemical, proper posting shall be required.3. Contractor shall maintain health, attractive plants, maximizing resistance to

pests and minimizing intrusion of weed growth. Contractor shall monitorfor presence of pests and evaluate pest’s impacts to plant health andappearance and nuisance to public.

4. Any chemical pesticide is to be furnished by the Contractor. Prior to theapplication of any chemical or spray, an MSDS (Material Safety Data Sheet)must be submitted to the City.

5. Invasive plants, seedlings, and suckers not planted intentionally as part of

the landscape shall be removed from the landscape.

VI. Weeds1. A regular weed control program is to be employed to ensure the landscaping

is kept reasonably free from weeds.

VII. Mulch1. Exposed areas not covered by groundcover are to have a minimum layer of

3” course mulch at all times Mulch is to be applied so that it is below grade(curb, edging, etc.,) by half an inch. Additional grading of areas adjacent tosidewalks, pathways, or edgings may be required to maintain finish grade of

the mulch and at an appropriate level, when available, chipped plant pruninggenerated on site is to be used.

2. Replenish soil amendments and mulch as needed in conjunction with Citystaff.

VIII. Hardscaped Areas1. Hardscaped areas, pathways, driveways, etc. are to be kept free from trash2. Potential root damage to hardscaped areas is to be reported to the City.


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IX. Litter and Graffiti1. Litter, broken glass, paper, cans, bottles and other small debris are to be

removed from the landscape site weekly and disposed of properly. Graffiti isto be removed as needed.

III. THE PROPOSAL

A. GENERAL INFORMATION

1. The successful proposer selected for this service shall obtain or provideproof of having a current City of Oakland Business tax Certificate.

2. The City Council reserves the right to reject any and all bids.

3. Local and Small Local Business Enterprise Program (L/SLBE)

a. Requirement – 50% Local and Small Local Business EnterpriseProgram (L/SLBE): There is a 50% minimum participationrequirement for all construction contracts at or over $100,000, allprofessional services contracts over $50,000, and all purchases ofcommodities, goods and associated services over $50,000.

The City has waived small local business enterprise (SLBE)subcontracting requirements for Oakland certified local businesses thatapply for professional services contracts as the prime contractor withthe City. The SLBE requirements still applies for non-certified LBEsand non-local business enterprises.

Consultant status as an Oakland certified local or small local firm andsubcontractor/subconsultant status as an Oakland certified local orsmall local firm are taken into account in the calculation. Therequirement may be satisfied by a certified prime consultant and/orsub-consultant(s). A business must be certified by the City of Oaklandin order to earn credit toward meeting the fifty percent requirement.The City has waived small local business enterprise (SLBE)subcontracting requirements for Oakland certified local businesses thatapply for professional services contracts as the prime consultant withthe City. The SLBE requirements still applies for non-certified LBEsand non-local business enterprises.

There is also a 50% L/SLBE trucking participation requirement toenhance the participation of locally based trucking firms in city fundedpublic works projects. In the case of construction projects wheretrucking is warranted, 50% of the total trucking dollars must beallotted to certified (Oakland) Local Truckers. The City will identify in


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___________________________________________________________________

Economic & Workforce Development Department

Project Implementation Division

250 Frank Ogawa Plaza, Suite 5313

Oakland, CA 94612

REQUEST FOR PROPOSAL

(RFP)

For

Property Maintenance for Parcel 4- Uptown

City Project Number: C339410Due Date: October 22, 2015 at 2:00 PM

September 2015

Oakland Rising Together !


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REQUEST FOR PROPOSAL (RFP) – Property Maintenance Services for Parcel 4-Uptown _____________________________________________________________

2

2.

iSupplier Plan Holders List:

http://www2.oaklandnet.com/Government/o/CityAdministration/d/CP/s/Constructio

n/index.htm

Contact Information: The following City staffs are available to answer questions

regarding this RFP.Project Manager:

1.

Brian Kendall, [email protected] or (510) 238-7403

2. Contract Admin: Paula Peav at [email protected] or (510) 238-31903.

Contract Compliance Officer: Sophany Hang at [email protected] or

(510) 238-3723

II. S C O P E O F S E R V I C E S

The scope of services includes:

•

Initial Cleanup of 2 sites – cutting, clearing, removing all weeds, vegetation,overgrowth, trash and debris from site.

• Bi-weekly maintenance of sites – trash and debris removal from site andsidewalks fronting site

• Monthly maintenance of sites – cutting, clearing, removing all weeds,vegetation, overgrowth from site.

• Provide photo documentation of cleaned property.

• Provide emergency services if necessary.

• Report Public Safety issues and potential hazardous situations to the appropriatecity agencies.

• Track maintenance work and submit invoices to the Economic & WorkforceDevelopment Department, Project Implementation Division on a quarterly basiswith an itemized list services, dates & times, detailed description of services,

itemized per unit fee of services and photo documentation showing conditions

before and after work completed.


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Current

Position 0-90days After 90 Days After 1 year After 2 years

Cleaning 13.50$ 14.00$ 14.50$

Clenaning Tier 2 15.00$

Safety 13.50$ 14.00$ 14.50$

Safety Tier 2 15.00$ 16.00$

Equipment Operators 14.50$ 15.00$ 15.50$ 16.00$Admin 12.75$ 13.00$ 13.50$ 14.00$

Team Lead 16.00$ 16.50$ 17.00$ 17.50$


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2016 Proposed Pricing for Clean & Safe Program with General Manager

Above pricing inclusive of:

Replacement of Operations Supervisor with General Manager at $72,000/year. This position

will be responsible for overseeing all administrative functions of the program, leading and

directing employees, recruitment and training, representing the district at different functionsand interacting with different entities within the city as needed.

Reduction of 20 hours in Admin position

Reduction of 8 hours in Team Lead position

Operations Manager will be responsible for managing on-the-ground daily operations.

PRICINGCleaning

Ambassador

Admin / Data

EntrySafety Amb Team Lead

Pressure

Washer ATLVGeneral Manager Operations Manager

Pay Rate 14.88$ 14.25$ 16.15$ 18.25$ 16.25$ 34.62$ 36.54$

FICA 1.14$ 1.09$ 1.24$ 1.40$ 1.24$ 2.65$ 2.80$

WC 0.74$ 0.71$ 0.81$ 0.91$ 0.81$ 1.73$ 1.83$

Liability 0.38$ 0.36$ 0.41$ 0.47$ 0.41$ 0.88$ 0.93$

Unemployment 1.01$ 0.97$ 1.10$ 1.24$ 1.11$ 2.35$ 2.48$

Weekly Hours 415.00 20.00 288.00 80.00 120.00 40.00 40.00

Annual Hours 21,580.00 1,040.00 14,976.00 4,160.00 6,240.00 2,080.00 2,080.00

Annual Billing 391,754.69$ 18,080.40$ 295,072.13$ 92,622.40$ 123,708.00$ 87,840.00$ 92,719.34$

Overhead 3.62$ 3.62$ 3.62$ 3.62$ 3.62$ 3.62$ 3.62$

Benefits 1.73$ 1.73$ 1.73$ 1.73$ 1.73$ 1.73$ 1.73$

Profit 2.38$ 2.38$ 2.38$ 2.38$ 2.38$ 2.38$ 2.38$

Bill Rate 25.88$ 25.11$ 27.43$ 29.99$ 27.55$ 49.96$ 52.30$

Weekly Hours 415.00$ 20.00 288.00 80.00 120.00 40.00 40.00

Annual Hours 21,580.00$ 1,040.00 14,976.00 4,160.00 6,240.00 2,080.00 2,080.00

Annual Billing 558,500.80$ 26,116.36$ 410,789.91$ 124,766.23$ 171,923.74$ 103,911.91$ 108,791.25$

ANNUAL BILLING 1,504,800.20$

Cleaning Ambassador 415.00

Admin / Data Entry 20.00

Safety Amb 288.00

Pressure Washer ATLV 120.00

Team Lead 80.00

General Manager 40.00

Operations Manager 40.00

Weekly Total 1,003.00 Annual 52,156.00

Employees 25.08

SCHEDULE


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Commercial Succulent Hanging Baskets

Goal: To minimize maintenance and water requirements while still having highstandards of color and aesthetic quality.

Water: thoroughly but infrequently. Waterlogged roots may rot, so no water retention.Let soil go nearly dry between waterings. The fatter the succulent, the less water itrequires and cacti in particular cannot tolerate overwatering. In wintermost succulents go dormant; withhold water unless days are unseasonably warm.

Soil: Succulents are unfussy about soil providing it drains well. Amend garden soil andpotting mixes 1/3 to 1/2 with perlite or pumice, or use a commercial cactus mix. Lightlyfertilize (half-strength liquid fertilizer) in spring.

Sun: Give at least three hours daily to maintain plant symmetry and color, and

encourage flowering. Protect from intense afternoon sun in summer.

Air circulation: is important to prevent insect infestations. Most succulents are frost-tender. Although they can tolerate temps down to freezing and in excess of 90,between 40 and 80 degrees is ideal.

Notes: Most succulents dislike being cold and wet, but the basket planting style willnaturally prevent that through drainage.