SHS Planning Guide

8/9/2019 SHS Planning Guide

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SENIOR HIGH SCHOOL

PLANNING GUIDE


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OVERVIEW

INT

ERNAL

ASSESSMENT

DATA

&

MAPPING

TOO

LS

EXTERNAL

ASSESSMENT

TABLE OF CONTENTS

OVERVIEW

Introduction

The FY 2015 Budget Planning Cycle and Pre-Planning for Senior High School

Gearing up for Senior High School Implementation

PolicyInternal and External Assessment

TIMELINE & ACTION STEPS

SHS Pre-Planning Integrated with the FY 2015 Planning Cycle

Roadmap to 2016

Action Steps

INTERNAL ASSESSMENTDATA & MAPPING TOOLS

Key Questions for Internal Assessment

Senior High School Projections (Pro) Tool

Other Data & Action Steps

EXTERNAL ASSESSMENT

Key Questions for External Assessment

Specific Questions for External StakeholdersAction Steps

LINKS & CONTACT DETAILS

ANNEXES: RA No. 10533, Draft Glossary of Terms for SHS,Technical Write-up,

School Mapping Instructions, Letter for ICT Coordinators

TIMELINE&

ACTION

STEPS

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Please check Page 15 for linksto all relevant files and annexes


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OVERVIEW

INTRODUCTION

The Enhanced Basic Education Act or Republic Act No.10533 (RA No. 10533) was officially signed on May 15,2013. This mandated the full enhancement and length-ening of Basic Education in the country.

School Year 2016-2017 will be a milestone for PhilippineBasic Education. Senior High School (SHS) will officiallybe implemented nationwide starting with Grade 11 in SY2016-2017 and Grade 12 in SY 2017-2018. Much prepa-ration will take place and the Department must startplanning on the division level to ensure seamless imple-mentation in 3 years.

Senior High School is 2 years of specialized upper-second-

ary education consisting of a common Core Curriculumand Tracks. These tracks are (1) Academic, (2) Technical-Vocational-Livelihood, and (3) Sports and Arts. Eachtrack will have strands, which are specializations within atrack. An annex to this Planning Guide is the latest draftGlossary of Terms where you will find the latest definitionsof tracks and strands.

From now until 2016, our Divisions have a major role toplay in achieving successful implementation of SHS. Giventhe nature of the K to 12 Basic Education Program, it is im-perative for each Division and each Region to lead prepa-rations. To kick off preparations, which will serve as vitalinputs to the FY 2015 Budget, we are disseminating thisSenior High School Planning Guidewith various

templates, tools, and questions that will help theDepartment create a national workplan together.

The Department was able to start transitioning into amore strategic, bottom-up budgeting approach for FY2014. To achieve our intended outcomes and outputs,the Department must again embark on operational andbudget planning for FY 2015. One major adjustment forthe FY 2015 cycle is the timeline. Central Office, RegionalOffices, and Division Offices will commence preparationsmonths earlier and finish planning by the end of 2013.From January to April 2014, focus will purely be on planconsolidation and budget requirements.

This Senior High School Planning Guide will serve as astarting point and input for Regions and Divisions togo through the DepEd Planning Process for FY 2015.

This Planning Guide is just one of the first steps of theDepartment in getting ready for implementation.Succeeding SHS planning activities, guides, and toolswill follow in the coming months.

THE FY 2015 BUDGET

PLANNING CYCLE AND

PRE-PLANNING FORSENIOR HIGH SCHOOL

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GEARING UP FOR SENIOR HIGH

SCHOOL IMPLEMENTATION

OVERVIEW

Preparing for Senior High School requires managing a setof moving parts. There are policy decisionsthat need tobe finalized on a national level. A thorough internal andexternal assessmentmust be conducted to ensure prop-er understanding of supply and demand. Internal absorp-tive capacity, external absorptive capacity, and marketrealitiesare important factors in conducting this assess-

ment. These assessments will be the foundation on whichour Infrastructure Planwill rest on.

Given the phased implementation of K to 12, the FY 2015budget is especially crucial for all SHS implementationpreparations.

POLICY

On the national level, certain policies need to be deter-mined to shape and plan for SHS completely.There are 5 policy decisions that are in the process ofbeing determined. Preparations are being led by certainoffices/teams:

1. SHS Curriculum Technical Panels,Programs & Projects The SHS Curriculum will be finalized by November It will provide specifics on:

Number of hours for the Core Curriculum and

Tracks Curriculum by Track Strands per Track Facility Requirements Equipment Requirements

These details will allow the Department to furtherrefine its projection-based plans, in time for the FY2015 Budget.4


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2. Non-DepEd SHS Guidelines - Programs & Projects This will guide non-DepEd schools in transitioning to

SHS or guide them in their decision to offer SHS. When each region and division meets with potential

external providers, this will guide partnership creationand pave the way for clear arrangements.

3. Voucher Policy - Finance & Administration The Voucher Policy, through the expansion of

E-GASTPE, will be DepEds mechanism to implementpublicly funded and privately managed Senior HighSchool

It will allow DepEd to utilize available capacity in non-DepEd schools instead of immediately building moreschools during the transition years from 2016-2020

4. Grade 10 Certificate, Grade 12 Certificate/Diploma,and TESD Implications - EXECOM & ProgCom

This decision will affect demand for SHS and is still beingreviewed (for alignment with NC offerings and the PQF)

5. Criteria for locating DepEd Senior High School -Regional Operations

The criteria for locating DepEd SHS will depend on wheth-

er the SHS will be in an existing school or in a new school.Here are also some factors to consider: Internal capacity of the school to offer SHS Strategic Location, Accessibility, Commute time, and

Distance Potential partnerships and potential demand creation Whether certain existing schools can still accommo-

INTERNAL ANDEXTERNAL ASSESSMENT

OVERVIEW

A clear picture of our demand & supply, specifically en-rolment projections and internal absorptive capacity,together with data on external stakeholder capacity,local development plans, industry focus, and marketrealities is what the Department needs to have on thedivision level.

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date more enrollment even if there is still buildablespace

Locating potential new school sites Faculty availability and their majors Facility requirements and revisiting classroom speci-

cations


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OVERVIEW

INFRASTRUCTURE PLAN

These policy decisions and assessments will serve as vitalinputs to shaping the DepEd SHS Infrastructure Plan. TheInfrastructure Plan hinges on the following questions:

1. Who are our learners?

2. What are the resource requirements?3. What do we currently have?4. Where should we build SHS?

Each division must start building its own operationalplan, supported by the regions, and guided by nationalparameters. This SHS Kit aims to kickstart preparationseven while some policy decisions are yet to be made.There are things that we as a Department can deter-

mine and clarify now.

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In crafting the Internal Assessment, inputs from externalstakeholders and external factors are necessary. Likewise,crafting the External Assessment and engaging potentialpartners would also need inputs from internal stakehold-ers, factors, and projections.

This Senior High School Planning Guide will contain tools,

templates, and questions that will help clarify this pictureand identify the appropriate operational plan per Division.To make the assessment process more effective, each divi-sion, with the support of the regions, will have to pro-actively engage in data gathering, market scoping, andpartnership creation. Divisions and Regions need to en-gage in various meetings with external stakeholders,verify data projections, complete private sector data,and flag concerns that would affect policy to Central

Office.

For this planning guide, here are the primary objectives ofthe Internal and External Assessment: To start creating operational plans at the regional/divi-

sion level for elements we can determine now To provide tools in creating demand projections and

necessary supply for SHS provision To start actively engaging external stakeholders, who

are crucial partners in implementing SHS


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TIMELINE&

ACTION

STEPS

SHS PRE-PLANNING

INTEGRATED WITH

THE FY 2015

PLANNING CYCLE

By the end of 2013, operational planning on all levels will be complete.2014 onwards will be dedicated to refinements and budget requirements.

Use information from FY 2014 preparations. You may update or improve theseaccordingly.

PART 1: JULY &

AUGUST

PART 2: SEPTEMBER

& OCTOBER

PART 3: NOVEMBER

& DECEMBER

PART 4: JAN to

MARCH

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TIMELINE&

ACTION

STEPS

Form a Regional/Division Senior High

School Implementation Team

Complete all steps in the Senior HighSchool Planning Guide

Complete all data and tweak for moreaccuracy

SHS IMPLEMENTATION

ROADMAP TO 2016

Conduct surveys and other data

gathering methodologies

Flag policy-level implications you mightencounter and inform Central Office

Initiate meetings with externalstakeholders and keep them engaged

ACTION STEPS

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2013

Pre-Planning for SHS and FY2015 Planning

RA 10533 IRR

Complete K to 12 Curriculum Guidelines for Non-DepEd

SHS

Criteria for Locating DepEdSHS

Decision on Grade 10Certificate/Grade 12 Diploma

Engagement of potentialpartners

2014

Finish FY 2015 BudgetRequirements

Infrastructure Plan, Locationof SHS, and ResourceRequirements determined

IM Development

Procurement of certainresources

Teacher training & assessment FY 2016 Planning and

Budgeting

Refinement of partnerships

2015

Construction starts formajority of infrastructurerequirements

Voucher Scheme financing andmechanism set

Refinement and finalization ofarrangements with partners

Preparation for SY 2017-2018

Procurement continues FY 2017 Planning and

Budgeting

2016

Start of SHS Implementation DepEd and non-DepEd

providers ready at the start ofSY 2016-2017

Continuous preparations forSY 2017-2018


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INT

ERNAL

ASSESSMENT

KEY QUESTIONS FOR IA

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DATA

&

MAPPING

TOOLS

SENIOR HIGH SCHOOL

PROJECTIONS (Pro) TOOL

SHS Pro is short for Senior High School Projections Tool.It is an Excel-based, macro-enabled tool, which can beused by Windows or Mac OS users, provided they haveMicrosoft Office 2007 onwards. The figures obtainedthrough this tool are useful for SHS operationalplanning for SYs 2016-2017 and 2017-2018.

HOW CAN THE TOOL HELP ME?

It contains public & private school data fromthe EBEIS and other sources (HEI data, TVIdata, ESC, etc.)

It contains school information for public &private HS, specifications & programs offered,HEI info, and TVI info

With a click of a button, SHS demand(enrolment) and requirements for SY 16-17and 17-18 are projected for any region ordivision.Resource requirements for Classrooms andTeachers are projected

The figures generated through the SHS Pro is a startingpoint. Each division and region must verify the data,

especially for non-DepEd data. Check PAGE 15 ofthis Guide to download the tool.

Who are our learners? Where do they live? What is their profile? How will they be affected by selected locations? Will

there be unserved areas? How do we achieve the right mix of 60:40, public:private

enrolment? (Voucher/GASTPE) What are the resource requirements?

Do we have a steady supply of teachers? What are the views of HEIs, TVI, and private schools

on vouchers? What are the potential price points? What do we currently have?

Do our existing schools have buildable space? Can they absorb incremental enrolment?

Where do we build SHS? Are there potential new school sites

Is it accessible to learners? Is it suited to learners & industry preferences?

These are guide questions for the region/division, theremay be many more that would be worthwhile to ask, es-pecially in your region/divisions context. Here are samplequestions for our learners:1. What factors will affect your choice of track? (Interest,

employment opportunities, aptitude, etc.)

2. Will you pursue Senior High School?3. Where do you intend to pursue SHS? Public or private?

Why?For Internal Assessment, it would also be important to getinsights from our teachers, school heads and other internalstakeholders.Your region/division must develop ques-tions per stakeholder group.


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DATA

&

MAPPING

TOOLS

INT

ERNAL

ASSE

SSMENT

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SHS PRO TOOL INSTRUCTIONSGETTING STARTED: This is the Microsoft Excel tool interface youwill encounter when you open the file. Click Enable Content tostart. Please follow the instructions as stated on the rightmost blue

box (Welcome! This macro...).

Click the blue rectangles and use the drop-down arrow beside it Select your region/division The tool will automatically filter based on the region/province/

division selected.

Once you are done selecting options, click Get Results.The tool will then create sheets of reports, namely:Summary, EnrollmentProjection, PublicSchools,

PrivateSchools, TVIs, and HEIs


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DATA

&

MAPPING

TOOLS

INT

ERNAL

ASSE

SSMENT

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Explore the reports that can be generated by this tool. These can be used as a reference for planning andpresentation/discussion material when meeting with externals. You may also try to create different scenarios(low enrolment-projected enrolment-high enrolment)to further refine the plans of your region/division.

Under the Summarytab, find the last page and click, Generate Public and Private Mix Results.This will generate the CreateYourMix sheetand let you create your own scenarios by mix

Click Generate Public and Private Mix Resultsand it will redirect you to the Mix sheet


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DATA

&

MAPPING

TOOLS

INT

ERNAL

ASSE

SSMENT

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OTHER DATA & ACTION STEPS

Verify projections and correct any base-dataerrors

Create different scenarios (low enrolment,projected enrolment, and high enrolment)

Gather data that is currently unavailablethrough various methods (meetings, surveys,FGDs, etc.)

ACTION STEPS

MAPPING

POTENTIAL NEW SCHOOL SITES

BUILDABLE SPACE

1. Region

2. Province

3. Municipality

4. Division

5. District

6. Lot Name7. Land Area (sq.m)

8. Occupied? (Y or N)

9. If occupied, provide

details. If not, place

N/A

10. Ownership

11. Bottlenecks for Ac-

quisition

12. Recommended Ac-

tion (negotiation, who

to convene, etc.)

In your area, are there potential new school siteswhere the Department can build SHS?Are these areasoptimal and in good proximity to our learners? This willbe an initial step in determining where to build.Tabulate the following data:

Please refer to the letter to ICT Coordinators issued byAssistant Secretary Reynaldo D. Laguda on June 21, 2013.The letter and manual for mapping schools are annexes tothis Planning Guide. An instructional video link was alsoprovided.

Based on Table C6 under the Government Elementary

School Profile for the EBEIS, is the buildable space viablefor building SHS? Can each school still absorb incrementalenrolment? Identify a list of existing schools with build-able space that are viable for SHS placement while con-sidering factors like present enrolment, classroom de-terioration, disaster risks, etc.


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EXTERNAL

ASSESSMENT

KEY QUESTIONS FOR EA

SPECIFIC QUESTIONS TO EXTERNAL STAKEHOLDERS

Who are the stakeholders? Who are our potential partners?

What is our current relationship with each stakeholder?

What is our desired relationship with each stakeholder?

Why are they interested in SHS? What is theirstake? What are their issues? How invested is this stakeholder in Education? Will they

invest more?

What resources do they have? What can theycontribute?

What is their role in providing SHS in your region ordivision?

How do you engage them in the task of pre-paring for SHS? What percentage would external stakeholders take for

SHS provision? Have you initiated meetings, consultations, summits,

etc.? What are their concerns?

Regions & Divisions must meet with all these stakeholders and actively engage them in SHS delivery.Here are some guide questions in starting discussions with these stakeholders. These are guide questions, there may bemany more that would be worthwhile to ask, especially in your region/divisions context. Please adjust these accordingly.

Parents/PTA Private Sector/Industry


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Local GovernmentOther Govt Agencies (TESDA,

CHED, DTI, DSWD, etc.)SUCs and LCUs

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EXTERNAL

ASSESSMENT

Private High Schools Technical-Vocational Institutes Private Higher Education Institutions


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SHS Projection Tool and Related Files:http://tinyurl.com/SHSPro

LINKS

CONTACT DETAILS

Package of files for SHS Planning, including thisguide: http://tinyurl.com/SHSPlanningGuide

K to 12 Information: http://gov.ph/k-12

Office of the Undersecretary for RegionalOperations: (02) 633 7203

Office of the Assistant Secretary andChief of Staff: (02) 633 7228 or (02) 633 7208

[email protected]

Please visit these links for all relevant files:

For any questions, concerns, comments, or suggestions,please contact the following offices:

Complete or verify the following data on: Private High School Higher Education Institutions State Universities and Colleges Local Colleges and Universities Technical-Vocational Institutes Local Development Plans Demographics & Income Data In and Out Migration Data Student Preferences - for Tracks Parent Preferences - for Tracks Industry Focus in Area

Private Sector (businesses)Initiate meetings with all relevant stakeholderswithin August 2013

Continuously engage stakeholders, involvethem, and plan together

Gather data that is currently unavailable

through various methods (meetings, surveys,FGDs, etc.)

ACTION STEPS

Your region/division must actively engage externalstakeholders, set meetings, create partnerships, andstay attuned to external realities. It is necessary for thesuccessful implementation of SHS.

Documents

SHS Planning Guide