Short Course Registration

8/8/2019 Short Course Registration

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SHORT COURSE REGISTRATION

GENERAL INFORMATION

Entry and study requirementsThere are no formal academic requirements or selection procedures for any of our Short courses. If you apply and we have a place onthe course you want to take, we’ll accept you.

If you’re studying full time at another institution, you must get written permission from its principal to study with us.

You may not take courses that amount to more than 120 points at any one time, except for:

• the addition of up to two related standalone residential school courses; or

• an overlap of course presentations of no more than one month;

or both.

Examination resits, deferrals and resubmissions are included in the 120-point limit. If you want to go over this limit, please contact our Student Registration & Enquiry Service on 0845 300 60 90 for approval before registering.

All the courses are taught in English, so your spoken and written English must be of an appropriate standard for undergraduate study.If you’re not sure whether your English is good enough, there is some help and guidance available atwww.open.ac.uk/skillsforstudy/english-for-learning

Equality and diversityWe are committed to fulfilling our vision of a fair and just society. We envisage an inclusive university community where people aretreated with dignity and respect, where inequalities are challenged and where we anticipate and respond positively to different needsand circumstances so that everyone is able to achieve their potential.

For Welsh speakersIf you’re a Welsh speaker and you’d prefer to discuss your study needs in Welsh, please contact The Open University in Wales inCardiff (phone 029 2047 1019; email [email protected]).

I siaradwyr CymraegOs rydych yn siarad Cymraeg a fyddai'n well gennych trafod eich anghenion drwy gyfrwng y Gymraeg, cysylltwch â'r Brifysgol Agoredyng Nghymru yng Nghaerdydd os gwelwch yn dda (ffôn 029 2047 1019; ebost [email protected]).

If you have a disability, medical condition or specific learning difficultyTick the ‘YES’ box in section 1 of the registration agreement and we will send you our booklet Meeting your needs, which givesinformation about the kinds of support available to you. You can also visit our website at www.open.ac.uk/disability for moreinformation.

COMPUTINGUsing computers and the internet to enhance your study is an essential part of our undergraduate courses. You’ll need regular andreliable access to the internet and a computer so that you can take full advantage of our online services, including online forums andour vast library, and get access to support from your tutor or study adviser and fellow students. All our courses have a course websitethat will help you to plan and organise your study and allow you to get involved with the University’s learning community – the largest inthe world!

For most short courses you will be expected to spend at least a couple of sessions a week working on computer-based activities andsome of this work may be assessed. We’ll also ask you to provide an email address so that we can send you important informationrelevant to your studies. If you don’t have an email account of your own we can provide one for you. Your welcome pack will includethe computer specification and details of the online needs for your particular course. For further information, advice and support pleasecontact our Student Registration & Enquiry Service, your regional or national centre or country representative, or clickwww.open.ac.uk/personal-computing

Course software

Some courses include software that is intended for use on computers using Microsoft Windows but is tested only on UK Englishversions. If you use localisations of Windows (for example, a French version), you may find that the software doesn’t perform asdescribed in the course materials, although this isn’t a common problem. Commercial software provided for educational use may alsobe designed for specific Windows versions. If you do have any problems with the software, please email [email protected] or call our OU Computing Helpdesk on +44 (0)1908 653972.



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STUDYING OUTSIDE THE UKMost of our courses are only open to residents of the following countries. Please check the specific course information as availabilityoutside the UK varies for different courses. We have local representatives in some countries who can help with advice and information.See www.open.ac.uk/worldwide for more information about studying outside the UK.

Austria France NetherlandsBelgium Germany PolandBulgaria Gibraltar PortugalChannel islands Greece Republic of IrelandCyprus Hungary Romania

Czech Republic Isle of Man SlovakiaDenmark Italy SloveniaEstonia Latvia SpainFinland Lithuania Sweden

Luxembourg SwitzerlandMalta

REGISTERING FOR A COURSEIf you’re paying your course fee by credit or debit card, you can register on our website at www.open.ac.uk/register or by phoning 0845300 60 90. One of our advisers will be available to take your details and payment and register you on the course of your choice, aslong as a place is available.

To register by post (and to apply for financial support), you will need to post your completed registration agreement and either paymentor a completed financial award application to:

Student Registration & Enquiry Service, The Open University, PO Box 197, Milton Keynes, MK7 6BJ

If you live in Scotland post to:The Open University in Scotland, Enrolment and Fees Team, 10 Drumsheugh Gardens, Edinburgh, EH3 7QJ.

PAYING THE COURSE FEE

UK fees

UK NationalsYou are entitled to pay the UK Course fee if you are ‘settled’* in the UK (excluding Channel Islands and Isle of Man) on the first day of your course and you have been ordinarily resident in the UK for the 3 years prior to the course start date.

*Normally and lawfully resided in the UK from choice without any immigration restriction on the length of your stay in the UK.

If you are temporarily and unavoidably working outside the UK for a period of less than 3 years you will still be classified as ordinarilyresident in the UK and therefore eligible to pay UK course fees.

If you are currently resident outside the UK, using a BFPO address as you are either a member of the British Armed Forces or a UKdiplomat then you can pay UK course fees for the total time spent outside the UK. If you work for the Foreign and CommonwealthOffice and were appointed to your post whilst resident within the UK and are currently working abroad and using a BFPO address thenyou will also be eligible to pay the UK course fees if you have not been resident outside the UK for more than 3 years.

If you are ordinarily resident in the Channel Islands or the Isle of Man then you are not eligible to pay UK course fees.

European Economic Area (EEA), Agreed Overseas Territory or Swiss NationalsYou are entitled to pay the UK course fee if you are ordinarily resident in the UK, will be resident in the UK on the first day of your course and have been ordinarily resident in the European Economic Area (EEA)

1, Switzerland or an Agreed Overseas Territory

2for at

least the three years prior to the start date of your course and you are a National of one of these countries.

Dependants and Family Members of Nationals from one of the territories mentioned aboveIf you are ordinarily resident in the UK, will be resident in the UK on the first day of your course and have been resident in the EuropeanEconomic Area (EEA)

1for the three years prior to the start date of your course and are a dependant of a national from one of the above

territories, you will be eligible to pay UK course fees so long as the person on whom you are claiming dependency is ordinarily residentin the UK, is resident in the UK on the first day of the course and has been resident in the EEA for the three years prior to the start dateof your course. Please note that residence in the UK purely for educational purposes cannot be counted as part of your three years.

Nationals of areas not mentioned above

If you are not a national of any of the above mentioned territories but have been granted “exceptional leave to enter or remain” or “indefinite leave to remain” in the UK (i.e. not on a temporary visa), have been resident in the UK for at least three years prior to thecourse start date (excluding anytime spent in the UK on a student visa,) and will remain in the UK for the duration of your course, thenyou will be eligible to pay the UK course fee.



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Please note that if you have applied for asylum and your case has been approved by the Home Office so that you now have officialrefugee status, then you only need to have been given the “indefinite leave to remain in the UK” to be eligible to pay UK course fees.You do not need to have also been resident in the UK for three years prior to the course start date.

You will be required to send in relevant documentation to support your application to pay UK course fees for any of the abovescenarios. Acceptable documentation will include copies of visas, passports with visa/refugee/asylum seeker details stamped on, or letters or official documentation from the UK Home Office providing details of the above.

If you are not sure if you are eligible to pay UK fees, contact our Student Registration & Enquiry Service on +44 (0)845 300 60 90.

1EEA countries:

Austria, Belgium, Bulgaria, Cyprus, Czech Republic, Denmark, Estonia, Finland, France, Germany, Gibraltar, Greece, Hungary, Italy,

Latvia, Lithuania, Luxembourg, Malta, Netherlands, Poland, Portugal, Republic of Ireland, Romania, Slovak Republic, Slovenia, Spainand Sweden.2 Agreed Overseas Territories:

Anguilla; Aruba; Bermuda; British Antarctic Territory; British Indian Ocean Territory; British Virgin Islands; Cayman Islands; FalklandIslands; Faroe Islands; French Polynesia; French Southern and Antarctic Territories; Greenland; Mayotte; Montserrat; NetherlandsAntilles (Bonaire, Curaçao, Saba, Sint Eustatius and Sint Maarten); Pitcairn, Henderson, Ducie and Oeno Islands; South Georgia andthe South Sandwich Islands; St Helena and Dependencies (Ascension Island and Tristan da Cunha); St Pierre et Miquelon; TheTerritory of New Caledonia and Dependencies; Turks and Caicos Islands; Wallis and Fortuna.

Payment methods

ChequesPlease make cheques payable to ‘The Open University’ and write your name and personal identifier, if you have one, clearly on theback. We are unable to accept post-dated cheques.

If you live outside the UK you can pay by cheque in the currencies of all European Union countries, as well as Swiss francs and USdollars. We’ll use the exchange rate which applies on the day we process your registration agreement.

Credit or debit cardWe accept payment by Maestro, MasterCard, Visa or Delta. Please complete the credit/debit card authorisation form on the registrationagreement, including the start and end dates, and ensure that the cardholder signs the form where indicated. We do not acceptMaestro International, American Express or Diners cards.

OUSBAThe Open University Student Budget Account (OUSBA) is a convenient way to pay your course fee. You can ‘buy now and pay later’,either before the course begins or in monthly instalments. If you are intending to pay via OUSBA you will need to download the’Agreement for courses five months in duration or less’ from www.open.ac.uk/ousba or request a copy by calling 0845 300 6090. Youmust complete a separate credit agreement form for every course that you wish to study. Once you have completed these formssend them to us with your registration agreement. Please check to make sure you have completed all forms in full.

If you have any questions about OUSBA accounts, please contact: OUSBA, PO Box 508, Milton Keynes, MK7 6HX or visit theOUSBSA website at www.open.ac.uk/OUSBA. You can also contact us on +44 (0)845 7697 937. Calls to this line are charged at alocal rate when calling from a UK landline.

OUSBA credit agreements are regulated by the Consumer Credit Act 1974.

Gift vouchers / Tesco Clubcard Deals tokensOU vouchers make an inspiring present, ideal if you’re looking for an unusual gift for someone special. Or ask family and friends tosupport your own study by buying vouchers for special occasions. To buy or redeem vouchers, see our website atwww.open.ac.uk/gift-vouchers

You can also pay for part or all of any level 1 course fee using Tesco Clubcard Deals Tokens. These are part of an innovativepartnership between the OU and Tesco which allows shoppers to exchange their Clubcard vouchers for Deals tokens. For every £10 of Clubcard vouchers, Tesco shoppers will receive £40 in Deals tokens towards paying for their course. To find out more about the termsand conditions of the scheme (which is available in the UK and the Republic of Ireland) go to www.openuniversity.co.uk/clubcarddeals

Financial support (UK students only)We offer financial support to help some students who would otherwise find it difficult to pay their fees. There is a limited amount of money available, which will be granted on a first-come, first-served basis. For Short courses we’re able to offer financial support tostudents who are claiming state benefits or for those studying Science starts here (S154) who have a household income of less than£16,845 (students living in England and Northern Ireland) or £16,865 (students living in Wales). For students living in England, Walesor Northern Ireland, financial support based on income is only available if you have little or no previous experience of higher education.

Students living in Scotland may apply for financial support in the first year of study, for a maximum of 60 points of courses plus one or more of the following:

An introductory course from our Openings suite of courses Science starts here (S154) in conjunction with Exploring science (S104) An associated residential school



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After your first year you can apply for financial support for a maximum of 120 credit points each academic year. If you want to study aprofessional course you may only apply for financial support if you are on benefits, and for a maximum of 60 credit points eachacademic year.

The arrangements for financial support are different for students living in Scotland from those for students l iving in England, Wales andNorthern Ireland. If you wish to apply for financial support please complete one of the forms at the end of this document, depending onwhere you live. There’s one set for Scotland and one for the rest of the UK, and full guidance is provided for each of the forms. Youmust provide evidence of the benefit you are receiving or of your household income, and return all the required documents to us withyour registration agreement before the registration close date.

Due to the amount of processing time required, you should apply for financial support in good time before the course start date.

Financial support applications cannot be handled over the telephone or online. If you’re applying for financial support, you don’t need toinclude payment when you send back your registration agreement, but you do need to complete the application form for financialsupport.

Individual Learning Accounts (Students in Scotland only)The Open University in Scotland is an approved provider under the ILA Scotland scheme. If your personal income is £22,000 or less ayear, or if you are on certain benefits you can claim up to £200 a year towards the cost of many OU courses if you are studying lessthan 40 credit points (or up to £500 if you are studying 40 points or more).

More information is available for students resident in Scotland at www.open.ac.uk/financialsupport/scotland or by phoning TheOpen University in Scotland on 0131 226 3851. Thresholds for eligibility may change, so please check our website or contact us for the most up-to-date information, and make sure you apply in good time.



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COMPLETING YOUR REGISTRATION AGREEMENT

We are required to collect statistical information about our students for the Higher Education Statistical Agency (HESA). HESAobserves strict rules of disclosure required by the Data Protection Act and will not give your details to third parties. Further informationon our Data Protection policy can be found in the Conditions of Registration, or on our website at www.open.ac.uk/our-student-policies

You’ll be asked to provide your HESA information in Section 5. This information will not affect your registration with the OpenUniversity and you may also be asked to fill in some of these questions when you first logon to your StudentHome website.

Note 1 – Your personal identifier If you know your personal identifier (for example, U1223456), please write it on the form. It is important that you quote this number whenever you contact the University.

Note 2 – If you have a disability, health problem or specific learning difficultyWe are committed to meeting the requirements of disabled people and we’ll help you to participate as fully as your circumstances allowin all aspects of study. If you tick the ‘YES’ box in section 1 we will send you our booklet, Meeting Your Needs, that describes our services and invites you to fill in a form telling us your requirements.

Note 3 – HESA number A HESA number is issued to each higher education student in the UK. We give each student a HESA number. If you have studiedrecently at a UK university and already have one, please enter it on your registration agreement so that we can use it instead of issuinga new one.

Note 4 – Education on entryTell us what was your highest level of education when you first joined the Open University (‘Education on entry’), and what is your highest level of qualification now , using the codes below (‘Current highest qualification’). It is important that you give us thisinformation as this affects the level of Government funding that the OU receives, which in turn affects the course fees thatyou, as a student, are charged. You must complete these questions otherwise your documents will be returned.

Code Higher Education Code Higher Education

01 Higher degree of UK institution 23 Certificate or diploma of education (i.e. non-graduateinitial teacher training qualification)

02 Postgraduate diploma or certificate, excluding

PGCE

2a HNC (including BTEC and equivalents)

03 PGCE with QTS/GTC registration 2b HND (including BTEC and equivalents)

04 PGCE without QTS/GTC registration 2c Cert HE

05 Postgraduate equivalent qualification not elsewherespecified

25 DipHE

10 Undergraduate qualifications with QTS 31 Foundation degree

11 First degree of UK institution 26 GNVQ/GSVQ level 4

12 Graduate of EU institution 27 NVQ/SVQ level 4

13 Graduate of other overseas institution 29 Foundation course at HE level

14 GNVQ/GSVQ level 5 30 Other HE qualification of less than degree standard

15 NVQ/SVQ level 5

16 Graduate equivalent qualification not elsewherespecified

22 Other credits from UK HE institution



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Code ‘A’ level / Further Education Code GCSE and equivalents

28 Professional qualifications lower than HE level 55 GCSE / ‘O’ level qualifications only; SQA ‘O’ grades andStandard grades

37 GNVQ/GSVQ level 3 56 Other non-advanced qualification

38 NVQ/SVQ level 3 57 NVQ/SVQ level 2

39 ‘A’ level equivalent qualification not elsewherespecified

Code Other qualifications

4a 1 A-level, SQA Higher or equivalent 92 Accreditation of Prior (Experiential) Learning (APL /APEL)

4b 2 or more A-levels, SQA Highers or equivalent 93 Mature student admitted on basis of previous experience(without formal APEL/APL)

4c SQA Advanced Highers (any number) 94 Advanced Modern Apprenticeships

41 ONC or OND (Including BTEC and SQAequivalents)

97 Other non-UK qualification, level not known

43 Foundation course at FE level 98 No formal qualifications

44 Access course (QAA recognised)

45 Access course (not QAA recognised)

47 Baccalaureate

72 Diploma in Foundation Studies (Art & Design)

Note 5 – Educational institution

Use the codes below to tell us the type of educational institution you attended before starting OU study

4901 UK state school

4911 UK independent school

4921 UK FE college

4931 Any non-UK institution

4941 UK Higher Education institution

0000 Home tutored or no formal schooling

Note 6 – Parents’ level of education

This question includes natural parents, adoptive parents, step-parents or guardians who have brought you up.

Note 7 – Dependents

‘Young people or children’ refers to people aged 17 and under who are financially or otherwise dependent on you.

Note 8 - Ethnic origin

We aim to ensure that our services are accessible and that we achieve fair outcomes for people of all ethnic groups. We use theethnicity classifications from the Census in England and Wales, Scotland and Northern Ireland as recommended by the Commissionfor Racial Equality, in order to monitor the extent that we are achieving this. Please choose a code from the table on the next page totell us which group best describes your ethnic or cultural background.



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08 WhiteEnglish

19 Other White background 33 Asian or Asian British-Bangladeshi

43 Mixed-White and Asian

11 White British 14 Irish Traveller 31 Asian or Asian British-Indian 41 Mixed-White and BlackCaribbean

12 White Irish 21 Black or Black British-Caribbean

32 Asian or Asian British-Pakistani 42 Mixed- White and BlackAfrican

13 WhiteScottish

22 Black or Black British-African 34 Chinese 49 Other mixed background

09 White Welsh 29 Other Black background 39 Other Asian background 80 Other ethnic background

98 I prefer not to answer this question

Note 9 – Welsh National IdentityIf you live in Wales, please use the letters below to tell us what you consider to be your National Identity (you may select up to two)

B British E English W Welsh S Scottish

I Irish O Other R I prefer not to answer this question

Note 10 – OccupationPlease provide information about your occupation status, type and title, using the codes below.Occupation status Occupation type

01 In full-time work / self-employed 01 Modern professional occupations

02 In part-time work / self-employed 02 Clerical and intermediate occupations

03 Looking after the home / family 03 Senior managers or administrators

04 Retired from paid work 04 Technical and craft occupations

05 Doing unpaid voluntary work 05 Semi-routine manual and service occupations

06 Unable to work due to long-term sickness or disability 06 Routine manual and service occupations

07 Unemployed and looking for a job 07 Middle or junior managers

08 Not in paid work for some other reason 08 Traditional professional occupations

09 Never been in paid work

Occupation titlePlease tell us what is (or was) the full title of your main job; for example, ‘Car Mechanic’, ‘Television Service Engineer’, ‘BenefitsAssistant’. Please give your job title and not a grade or pay band.

Note 11 – Primary area of study interestPlease use the codes below to tell us which of the following best represents your primary area of study interest:

AHU Arts and Humanities HSC Health and Social Care

BMA Business and Management LAN Languages

CYS Child and Youth Studies LAW Law

CIT Computing and ICT MST Mathematics and Statistics

EDU Education PSY Psychology

ETE Engineering and Technology SCI Science

EDI Environment, Development and International Studies SSC Social Sciences

BOP BA/BSC Open degree (this is a degree that is tailored to your own requirements and allows you to take courses from any areaof the curriculum. If you’re interested in studying across a wide range of subjects, please use this code.



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Registration agreement for Short courses

SECTION 1 Your personal details

Last name

First names

Date of birth Title Sex

Open University Personal Identifier (note 1)

Address

Postcode or BFPO number

Telephone Mobile

Email address

Do you have any disability, health condition, mental health disability or specific learning difficulty (such as dyslexia),or additional requirement that might affect your studies, examination or assessment and for which you might needsupport? (note 2)

YES ☐

NO ☐

SECTION 2 Your coursesTitle of course(s) you want to register for (please indicate a second choice incase there are no places left on your first choice)

Course code(1

stchoice)

Course code(2

ndchoice)

Starting date

SECTION 3 Your qualification

If you want to link your course to an existing OU qualification, please enter the code here.Please see our website for further details.

SECTION 4 Payment (If you are paying by OUSBA you must complete a credit agreement for each course, see notes above)

I enclose a cheque / banker’s draft for the amount of: (Payable to The Open University with your personal identifier, name and address on the back.)

£

I authorise the course fee to be charged to OUSBA (completed form(s) enclosed): £

I would like the course fee to be charged to my ILA (Scotland) account.

Account number: _________________________________

£

I enclose OU gift vouchers/Tesco Deals tokens to the value of: £

I am applying for financial support and enclose the completed application form £

I wish to pay by Visa / MasterCard / Maestro / Delta. Please debit my account with the amount of: £

Card or Maestro number

Start date Expiry date Issue no. (Maestro only) Security code

SIGNATURE OF CARDHOLDER

PRINT NAME

If you live in England, Wales or Northern Ireland, the Channel Islands or the Isle of Man (inc BFPO addressesoutside the UK), return this form to:

Student Registration & Enquiry Service, The Open University, PO Box 197, Milton Keynes, MK7 6BJ

Or if you live in Scotland, to:

The Open University in Scotland, 10 Drumsheugh Gardens, Edinburgh, EH3 7QJ.



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SECTION 5 HESA information

Please read the accompanying notes, and use the codes listed there to fill in this section.

HESA number (note 3) Education on entry (note 4)

Current highest qualification (note 4)

Educational institution

(note 5)

Have you ever attended a UK higher education course (above A-level or equivalent) for 6 months or more?

YES ☐ NO ☐

If you live in Wales, haveyou undertaken a WelshBaccalaureate AdvancedDiploma?

YES, I achieved the qualification ☐

YES, have undertaken the Diploma but did not achieve the qualification ☐

NO ☐

Do any of your parents have any higher educationqualifications, such as a degree, diploma or certificate of higher education? (note 6)

YES ☐

NO ☐

DON’T KNOW ☐

I prefer not to answer this question ☐

If you live in Scotland, do you have any dependants?

(note 7)

YES, young people or children ☐

YES, other relatives or friends ☐

YES, young people or children AND other relatives or friends ☐

NO ☐

Ethnic origin (note 8) What is your nationality?

Welsh National Identity(note 9)

If you live in Wales, are you a Welshspeaker?

YES ☐ NO ☐

Occupation status (note 10) Occupation type (note 10)

Occupation title (note 10)

What are your reasons for

applying to study with theOU?

Mainly employment / career development ☐ Mainly personal development ☐

Employment / career and personal development are equally important ☐ Don’t know ☐

Which subject area best represents your primary area of study interest? (note 11)

SECTION 6 Data protection

In accordance with the Data Protection Act, the OU will create a record in your name and we may use the information you provideto contact you, offer services or carry out research to help us plan and improve our services. We will provide information to alimited number of organisations such as the Higher Educations Statistics Agency (HESA), in line with your statutory reportingrequirements. By providing this information you are giving us explicit consent to use this data. For full details of how we will useyour personal information, please refer to our Data Protection policy from www.open.ac.uk/our-student-policies. If you do notwish to be contacted please tick the box.

☐

SECTION 7 Your signatureI confirm that I wish to register for the course(s) indicated on this agreement. I have read and understood theConditions of registration and I agree to be bound by them.

If you do not have a copy of the Conditions of registration, you can access them on our website at www.open.ac.uk/our-student-policies, or telephone us on 0845 300 60 90 and we will send you a copy.

☐ I confirm that I am eligible to pay the UK fee and, if required to do so as stated in the notes, have enclosed the required

documentation to prove this. You should tick this box if it applies to you, even if you are anticipating receiving financial support for your course.

OR

☐ I am not eligible to pay the UK course fee and have entered the appropriate fee above.

SIGN HERE TO SHOW THAT YOU AGREE TO THE CONDITIONS OF REGISTRATION

Signature Date



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Financial support application pack for courses less than 30 points(England, Wales and Northern Ireland)

You should use this form to apply for financial support towards course fees for courses that are less than 30credit points. Please return this form with your registration agreement to the address at the end of the form.

To apply for financial support you must be a new Open University Student with little or no previous experience of

Higher Education, meet the eligibility criteria for UK fees and:

be in receipt of a qualifying state benefit

or

be studying Science Starts Here (S154) and have a household income of less than £16,845 (students living inEngland or Northern Ireland) or £16,865 (students living in Wales). Students living in Scotland do not qualify for financial support for this course.

If you are a continuing Open University student, your application will only be considered if you are alreadyreceiving a statutory fee and course grant for a 30 or 60 credit point course and are studying, or intending tostudy, an associated course, residential school or project that is compulsory for the qualification you arestudying towards. Support is not available for courses that cost more than £770.

Courses that are worth 30 credit points or more are covered by a separate scheme of financial support. If you need helpto complete any part of the application form, please ask for advice from the Financial Support office on 01908 653411.This form is for students who are living in England, Wales or Northern Ireland. A separate form is available for studentsliving in Scotland.

Your application will not be considered if you are:

a full-time student at another institution

in debt to the University

not eligible to pay UK fees

a student in prison

HOW TO COMPLETE SECTION 1 (Page 12)

SECTION 1 PERSONAL DETAILS

Please complete this section with your name, address and Open University personal identifier (if you know it).

SECTION 1 ELIGIBILITY CRITERIA

New student: We consider you to be a new student if you have never been registered for a course after its starting date.

Little or no previous experience of higher education: We consider you to have l ittle or no previous experience of higher education if you have not previously studied at higher-education level, or have only studied up to the equivalent of the first term of a full-timecourse.

Continuing student: We consider you to be a continuing student if you have previously been registered for a course after its startingdate.

Meeting the criteria for UK course fees: See page 2 of this pack for details

Now complete the form on page 12



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Application for financial support for courses less than 30 credits (England, Wales and NI)

Please read the guidance notes on page 11 before you complete this form.

SECTION 1: Personal details and eligibility criteria

Name

Address

OU personal identifier

Course code Course title (less than 30 credit point courses only)

Qualification code Description of qualification

I am a new Open University student and have little or no previous experience of Higher Education

YES □ NO □

I am a continuing Open University student in receipt of a statutory fee and course grant, for a 30 or 60 credit point course, studying, or intending to study, an associated course / residential school/project that is compulsory for the qualification I am studying towards

YES □ NO □

I confirm that I meet the criteria for UK course fees and, if required to do so, have enclosed the required documentation to prove this.

YES □

If you have ticked ‘YES’ to two of the above questions, please complete either Section 2.1 or 2.2 as directed below.

If you are applying for financial support because you are currently receiving a qualifying benefit, you need to complete Section2.1 then sign and date your application in Section 3.

For S154 students only (not applicable to students in Scotland)

If you are not currently receiving state benefits but are applying for means-tested support which you may be eligible for because you are studying our 10-week introductory science course Science starts here (S154), you need to complete section2.2 and then sign and date your application in Section 3.

If you cannot tick ‘YES’ to two of the above questions, you are not eligible to apply for financial support.



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HOW TO COMPLETE SECTION 2.1 (Page 14)

Financial eligibility

You should complete Section 2.1 if you are applying for financial support because:

you receive Income Support, Income-based Employment and Support Allowance, Council Tax or Housing Benefit or local HousingAllowance,

or

you are receiving income-based Jobseeker’s Allowance / New Deal Allowance.

Evidence must be in the form of:

a copy of your most recent letter from a Jobcentre Plus or local authority confirming your entitlement

or

you can take your financial support application form to your JobCentre Plus or local authority to be certified. If you tick the box tosay that you are receiving income-based jobseeker’s allowance, you must take your financial support application form to your Jobcentre Plus to be certified.

It is very important that the certification is completed in full.



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SECTION 2: Financial eligibility

2.1 Application based on qualifying benefits

Are you in receipt of any of the following benefits? (Please tick any that apply)

Income support. Housing Benefit or Local Housing Allowance

Income-based Jobseekers Allowance Council Tax Benefit

New Deal Allowance Employment and Support Allowance (income based)

If you are receiving any of these benefits, please enclose evidence of your benefit entitlement (see guidance notes), or alternativelytake this form to your JobCentre Plus or local authority to be certified. You’ll get financial support only if all sections (i), (ii), (iii) and (iv)are completed in full. Please do not amend the section above to include any other benefits you are receiving.

To be completed by your Jobcentre Plus or Local Authority Benefits office (iv) Official stamp

I certify that (insert name) ……………………………………………………………

is currently receiving income-based Jobseeker’s Allowance

(i) Date current period of entitlement started

(ii) Signature of certifying officer

(iii) Date

Now go to Section 3 and sign and date your application.



15

HOW TO COMPLETE SECTION 2.2: Financial Eligibility (for S154 students only) (Page 16)

2.2 Application based on household income

Only applies to students who are studying Science starts here (S154) and have a household income of less than£16,845 (England/Northern Ireland) or £16,865 (Wales)

HouseholdYour ‘household’ consists of you and, if you have one, your husband, wife, civi l partner or partner (opposite or same sex) who lives with

you. There are allowances for dependants, so it’s important to give details about them too.

Wages or salary from paid employmentYour employment income is usually based on the income you received in the last complete financial year (i.e. to the year ending 5April). If your current income is likely to be substantially less in the current financial year, please contact the Financial Support Officewho will be able to advise you of any support available.

Income from self employmentYou should give the details shown on your self assessment form for your trading year which ends during the period from 6 April 2009 to5 April 2010. If you cannot give us the amounts, you should give an estimate and write ‘E’ beside the amount on the form.

Income from benefits and tax creditsIf you receive a benefit to help you with specific costs, do not include it as income – for example: disability living allowance, attendanceallowance, industrial injuries benefit, child benefit, guardian’s allowance. If your benefit is paid as income for living costs, you should

include it as income, for example, contribution-based jobseeker’s allowance, ncapacity benefit, contributions based employment andsupport allowance, maternity allowance, statutory sick pay, carer’s allowance, retirement pension. If you receive either working or childtax credits, do not include these as income.

The evidence you provide should be for the last tax year (from 6 April 2009 to 5 April 2010)

Your and/or your partner’s employmentincome

photocopy of your and/or your partner’s most recent P60or photocopy of your and/or your partner’s payslips for tax month 12 or tax week 53showing ‘Total paid to date’ for earnings in the period 6 April 2009 to 5 April 2010or photocopy of your and/or your partner’s certified profit/loss account with balance sheet,or letter from accountant giving profit levels and personal drawings or Inland Revenuecalculation

Your and/or your partner’s retirement or disability pension

photocopy of proof of amount and how often it is paid(for the period stated above)

Your and/or your partner’s benefits photocopy of letter from Jobcentre Plus confirming entitlement and amount(for the lasttax year)or certification of application form from Jobcentre Plus or local authority

Your and/or your partner’s unearnedinvestment income(e.g. interest frombank or building society account or shares)

photocopy of statement (for the last tax year)or letter from bank, building society or investment companies stating amount and frequencyof investment income or interest (for the last tax year)

Your and/or your partner’s unearnedincome from rent

photocopy of rent book (for the last tax year)or signed letter from lodger confirming total amount of rent paid

Other income explanation of income and amount received (to include student loans, bursaries etc.)

Within this table ‘partner ’ refers to your husband, wife, partner or civil partner.



16

SECTION 2: Financial eligibility

2.2 Application based on household income

Household – your answers here will help us to establish which income levels apply to you – please list all those other than yourself wholive in your household, and state each person’s relationship to you (e.g. husband, wife, civil partner, partner, son or daughter).

Name Sex (M/F) Relationship to you For children please give ustheir date of birth

Household income – please give details of your gross (before deductions of tax and National Insurance) household income during thelast financial year. All the boxes in this section must be filled in. If you have no income in a particular category or categories, pleasewrite ‘NIL’ in the box.

If you do not enclose evidence for all of the income shown in the boxes below, your application will be returned to you.

Type of income Your gross income Your husband, wife or partner/civilpartner’s gross income

Wages or salary from paid employment,or pension

£ £

Income from self-employment (estimateif you are not sure)

£ £

Interest from bank or building society

accounts

£ £

Income from any investments (e.g.trusts, shares)

£ £

Income from other benefits £ £

Other income £ £

TOTAL £ £

Please use this box to give any other details about income or family circumstances that you feel are relevant to your application (please

attach additional sheets if necessary).

Now please sign and date your application in Section 3 below



17

HOW TO COMPLETE SECTION 3: Signature and date

Please sign and date the financial support application form and make sure that you enclose all the evidence requested when you returnit with your registration agreement. If you do not do this we will have to return your application to you and this could delay your registration. Please do not send evidence after sending us your application unless we ask you to do so. If your husband, wife or civilpartner has provided details of their income in section 2.2, they will need to sign and date section 3 of the form.

We suggest you keep a copy of your application and the evidence you have sent us. We strongly advise you to obtain proof of posting,which is available free of charge from any post office.

SECTION 3: Signature and date

Your signature Date

Partner’ssignature (if applicable)

Date

Please make sure that you have enclosed all the necessary evidence with your application form and send it to the address

below. Please send photocopied evidence only as we are not able to return originals. The information you give us will bekept confidential. Our data protection policy is published at www.open.ac.uk/our-student-policies.

Financial Support office

The Open University

PO Box 6055

Milton Keynes

MK10 1NH

Phone: 01908 653411 (Mon to Thurs 08:30 – 17:30, Friday 08:30 – 17:00)

Fax: 01908 654914

Email: [email protected]



18

For office use only

Notes

Accept

Decline

Reason OUCU



19

Financial support application pack (Scotland)

Short course financial support guidance notes for students resident in Scotland

If there’s anything on the form that you are not sure about, please call The Open University in Scotland on 0131 226 3851.

Applications will not be considered from those who:

• are not receiving state benefits

• have savings in excess of £16,000

• are full-time students at another institution

• are in debt to the University

• are not eligible to pay UK fees

• have already received their maximum entitlement of fee support for undergraduate course fees in any academic year

(New students = 60 credit points + associated residential school + relevant course from our Openings suite of courses.Continuing students = 120 credit points + associated residential school. The academic year runs from September to August).

How to complete the form

SECTION A: Personal details

Please complete with your name, address and OU personal identifier (if known).

SECTION B: State benefit status

You should complete this section if you’re applying for financial support because:

• your family household is in receipt of Income Support / Employment and Support Allowance, Income-based Job Seeker’sAllowance (not contributions based), Housing Benefit, Working Tax Credit (basic adult element) or Pension Credit

or

• Department for Work and Pensions benefits / credits are the only source of income in your household

or

• you’re in receipt of Severe Disablement Allowance, Disability Living Allowance, Attendance Allowance, Carers Allowance or Incapacity Benefit / Employment and Support Allowance

If you’re not receiving any of the benefits listed above, you can’t claim financial support for any short courses.

To receive funding for the course fee, you should provide evidence of your entitlement to benefits from the Job Centre Plus,Department for Work and Pensions or Local Authority. If you receive more than one of the benefits listed, you only need to providecurrent evidence of one of these.

Evidence may be in the form of:

• a copy of a recent letter (dated within the last three months) from the Job Centre Plus, Department for Work and Pensions or local authority office confirming you or your partner’s current benefit entitlement If you do not have aletter dated within threemonths, we would also accept a slightly older letter with a copy of a recent bank statement clearly showing the payment stillbeing made into your account.

or

• The financial support application form stamped and certified by the Job Centre Plus, Department for Work and Pensions or Local Authority office confirming you or your partner’s current benefit entitlement.

If you tick the Working Tax Credit box, you should send a copy of your most recent Tax Credit Award notice. This should be your confirmed award for the current financial year and not a provisional award.

Signature and date

Please sign and date the financial support application form and return to us with (i) all the evidence requested and (ii) your registrationagreement in the same envelope. If you don’t do this it means that we have to return your application to you and this could delay your registration.

We suggest you keep a copy of your application and the evidence you have sent us. You’re strongly advised to obtain proof of posting,which is available free of charge from any post office.



20

Financial support application for short courses for students resident in Scotland

Please read the guidance notes before you complete this form.

If you would like to apply for financial support and are receiving state benefits, please complete SECTIONS A and B of this form. If youdon’t sign and date the form your application is invalid and will be returned to you.

Please return the completed form and evidence requested together with your Registration agreement to:

The Open University in Scotland10 Drumsheugh Gardens

EdinburghEH3 7QJ.

The information you give will be kept confidential. You don’t need to enclose any payment.

SECTION A: Your personal details

Name

Address

OU Personal Identifier

SECTION B: State benefit status

a) Do any of the following statements apply to your financial circumstances? (please tick any appropriate boxes):

□ My family household is in receipt of Income Support / Employment and Support Allowance, Income-based Job SeekersAllowance (not contributions based), Housing Benefit, Working Tax Credit (basic adult element) or Pension Credit

□ Department for Work and Pensions benefits / credits are the only source of income in my household

□ I’m in receipt of Severe Disablement Allowance, Disability Living Allowance, AttendanceAllowance, Carers Allowance or Incapacity Benefit / Employment and Support Allowance

If you’re receiving any of these benefits please enclose recent evidence of your benefit entitlement wherever possible (see guidancenotes) or take this form to the relevant government office and ask for all the sections in the box below to be endorsed.

To be completed by JobCentre Plus, Department for Work and Pensions or Local Authority

I certify that the person named above (or their household) are inreceipt of one of the benefits listed in the statements in Section B.

(ii) Signature of certifying officer

(iii) Date

(iv) OFFICIAL STAMP

Your Signature …………………………………………………………. Date………………………………………………………………………

Please make sure that you have enclosed all the necessary evidence with your application form and post it together with your Registration agreement to the address at the top of this form.



CONTACT POINTS FOR ADVICE ABOUT REGISTRATION

For information about courses and for online registration, visit our website at www.open.ac.uk/courses

In the UK and British Forces Post Office (BFPO) addresses outside the UK:

Phone our Student Registration & Enquiry Service on +44 (0)845 300 60 90. Our lines are open:

Monday to Friday 08.00 to 20.00 (UK time)Saturday 09.00 to 17.00

Calls to this line from the UK are charged at the local rate when calling from a UK landline.

Email [email protected]

Our high quality service

Our aim is to provide a high quality service to you. We have statements of service covering careers, complaints, queries and appealsagainst University decisions, disability, educational advice and equal opportunities. You can get copies of all of these from our websiteat www.open.ac.uk/our-student-policies

If you have any problems with our services, please let us know as soon as possible so that we can do our best to put things right. As afirst step you should get in touch with the area that provides the service. If you’re not sure whom to contact, our Student Registration &Enquiry Service will help.

Open access: other ways to read this publication

The OU is open to everyone. If you have any difficulty reading this, you might find it easier to visit our website at www.open.ac.uk

If you would like this publication electronically, please phone +44 (0) 845 300 60 90 or email us [email protected] (quoting ‘Alternative format’ in the subject box). Other formats mayalso be available.

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While we have done everything possible to make sure the information in this publication is accurate, it may change due to regulationsor policy or because of financial or other changes.

Please note that some telephone calls to the University will be monitored for staff training purposes.

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