Course Registration Project

7/27/2019 Course Registration Project

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University Course Registration System

(Contextual Design)

Mar 9, 2011


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Content

Objectives

Focus Statements used in the interviews

Work Models Consolidated Work Models

Work Redesign

Discussion


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Objectives

The main objective of this project is to developa system to manage the student courseregistration system and student performance

record. To achieve this objective, contextual inquiry

will be conducted to identify how the actualsystem works and what are the flaws that it hasat this moment and then develop therequirements for the new system.


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Focus Statements used in the interviews

First interview focuses on the management of

course registration by registrar.

Second interview focuses on the perception of

the students regarding the course registration

process.


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FLOW MODEL

Work Models


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Registrar-Maintain record of students

- Maintain Professor record

- Maintain Course Information- Maintain Course Registration

- - Maintain Grades

Student- Attend Class- Register for Courses- View report

Professor- Select Course to teach- Submit Grades- Teaches or research-

Request for course registration

Registration Form

Registers Course

Submit course to

teach and grades of

students

Request for

clarification

Alumina- looking for information andacademic transcripts

Request for transcript

Bulletin Board-Announce events of general

interest

-- Hold documents of interest

Announcement

Internet- Allows to check email and

other information

Checks email and also other

information

President- Run the university-Keep abreast of whatsgoing on- Sign checks and Certificate

Ask for

department

reports

Departmentsreports

Clerk- Maintain all the records of

Students, Professors & Courses

- documents for signature

User

Groups/Person

Artifacts

Physical /Virtual Place

Breakdowns

FLOW MODEL-1

Ask for document

Provide Wrong

document


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Flow Model-2

Student

-register the course

-submit application form

-pay tuition fee

-submit requirements

Registrar

-record student-handle registration

-maintain class schedule

-enforce the rules

- keep permanent records

Professor- Teaches- evaluate course

Accountant-collect tuition fees

-issue receipt

Department

-Run course

- Keep Professor

records

Money

Receipt

Application form

Requirements

User

Groups/Person

Artifacts

Breakdowns


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Registrar-Maintain record of students

- Maintain Professor record

- Maintain Course Information- Maintain Course Registration

- - Maintain Grades

Student- Attend Class- Register for Courses- View report- Make payment for courses

Professor- Select Course to teach- Submit Grades- Teaches or research

Accountant- Collects money forcourses- Issues receipts- Maintain records

Make payment

for course fees

Gives money receipt

Receipt

Request for course registration

Receipt

Registers Course

Submit course to

teach and grades of

students

Request for

clarification

Alumina- looking for information

and academic transcripts

Request for transcript

Money

Bulletin Board-Announce events of general

interest

-- Hold documents of interest

Announcement

Internet- Allows to check email and

other information

Checks email and also other

information

President- Run the university-Keep abreast of whatsgoing on

- Sign checks and Certificate

Ask for

department

reports

Departmentsreports

Clerk- Maintain all the records of

Students, Professors & Courses

- documents for signature

User

Groups/Person

Artifacts

Physical /Virtual Place

Breakdowns

CONSOLIDATED FLOW MODEL

Department- Run courses

-- Maintain Professors

ApplicationForms

Ask for document

Provide Wrong

document


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SEQUENCE MODEL

Work Models


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Activity Intent Abstract Step

Prepare Course Catalogue

- define Course - gather information

from departments

Design Semester Course

Program

- Define Semester courses - Time schedule and Tuition

Fees estimation

- Search for available

courses

Announce CourseRegistration

Starting apply forcourses

-Announce courseregistration

Student selection Validate registration to

courses

- Check Student

Information and

performances

Announce Course Registration result Announce Selection Result - Gather all the applications

- Conduct selection with

selection committee

Record Student performance Update student record - Collect grades from

Professors

SEQUENCE MODEL -1


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Activity Intent AbstractStep

Go to Account Office To pay tuition fee Go to Account Office.

Pay tuition fee

Get receipt from Accountant

Applying for course To attend course offered Fill up the application form

Give the application form to

Department Office

Submit the requirements to

Registrar

Need to contact with

professors

To ask the information

about the course

Call the professors ph no.

Send email

Preview Grade To check performance Go to Student Affairs Dept

Pay the fee for issuing grading

document

Grading document is issued to

student

SEQUENCE MODEL -2


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Activity Intent Abstract Step

Prepare Course Catalogue

- define Course - gather information

from departments

Design Semester Course

Program

- Define Semester courses - Time schedule and Tuition

Fees estimation

- Search for available

courses

Announce Course

Registration

Starting apply for

courses

-Announce course registration

Apply for Course Register for course -Collect form

- Apply for course

Student selection Validate registration to

courses

- Check Student

Information and

performances

Announce Course Registration result Announce Selection Result - Gather all the applications

- Conduct selection withselection committee

Check Grades Preview Grades - Collect from registrar

office

- Pay money for transcript

Record Student performance Update student record - Collect grades from

Professors

CONSOLIDATED SEQUENCE MODEL


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ARTIFACT MODEL

Work Models


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Schedule

Printer

Phone Computer

File Cabinet

Internet

ARTIFACT MODEL -1

Phone not

answering

File misplaced
http://www.photowallz.com/wp-content/uploads/2010/11/2011-calendar-high-resolution-wallpaper.gif


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Artifact Model- 2

Schedule Internet

Application Phone

PhoneApplication Form Course

Info


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Schedule

Printer

Phone Computer

File Cabinet

Internet

CONSOLIDATED ARTIFACT MODEL

Course Info

Application

Application Form

Phone not

answering

No internet

service

File misplaced


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CULTURAL MODEL

Work Models

CULTURAL MODEL 1


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President Of University

Professor

Student

Department Heads

Clerk

I have compiled the

course list

Registrar

I need approval

I approve course list

I want to apply for course

You have to come to my office.

for registration.

Deposit tuition fees to

account section.

Result will be put on notice

board

Here is the student grades

I need courses codes and

names that you are going

to teach

Here is the list of courses

I need more clarification

Forwarding agenda for annual

meeting

CULTURAL MODEL-1


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RegistrarProfessor

Dean of Department

FamilyAccountant

Dept. OfficeStudent

CULTURAL MODEL- 2

CONSOLIDATED CULTURAL MODEL


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Accountant

FamilyPresident Of University

Professor

Student

Department Heads

Clerk

I have compiled the

course list

Registrar

I need approval

Give Check

I want to apply for course

You have to come to my office.

for registration.

Deposit tuition fees to

account section.

Result will be put on notice

board

Here is the student grades

I need courses codes and

names that you are going

to teach

Here is the list of courses

I need more clarification

Forwarding agenda for annual

meeting

CONSOLIDATED CULTURAL MODEL

Only Cash

I approve course list

Study Hard

W k M d l


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PHYSICAL MODEL

Work Models


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PHYSICAL MODEL -1


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Physical Model-2

Account OfficeRegistrar

Office

Academic Block

Dormitory

Classroom

Classroom

Classroom

Classroom

Classroom

Prof: roomProf: roomProf: room

Far AwayFar Away

Far Away


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CONSOLIDATED PHYSICAL MODEL

Account Office

Academic Block

Dormitory

Classroom

Classroom

Classroom

Classroom

Classroom

Prof: roomProf: roomProf: room

Far Away

Far Away

Far Away


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WORK REDESIGN


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Storyboard

Student ( Course Registration)

Student wants to register course during registration period.

He logs into the University portal

System requests the student to specify area of interest or department.

System retrieves the available course offerings and displays the list to the

student He checks the courses offered and their details.

He can also download course catalogue if he desires

He registers the course (Application).

He receives automatics acknowledgement notification .

He logs out.

He gets final approval of course registration through email or he checks

at University portal during the result announcement period.

He receives tuition fee bill for payment and pays through internet banking

b d


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StoryboardRegistrar

Registrar Office upload course catalog to the portal before the registration period.

Students cannot access the information that time.

An automatic notification is sent to the University President, Dept Heads and

Professors.

All check the course content and request for any amendment or some

comments

Once the registration period is over , system denies any registration.

For each course offering, the system closes all course offerings. If the course

offerings do not have at least four students at this point, then system

automatically cancels the course offering and also notifies the concerned

Professor .

System compiles the final report and registrar office verifies the report.

Once confirmed by Registrar, the system automatically notifies Professors and

Students.

The system calculates the tuition owed by each student for his current semester

schedule and sends a transaction to billing section.

The billing section sends the bill to the students, which include a copy of their

final course registration confirmation.


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Vision DiagramProfessor Registrar

System AdminPortal Server

Billing Section

Transaction

Sends Bills

Pays through

Internet

banking

Student

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Discussions By using the work models, we could clearly identify the process of

registration system in the university.

The flow model had been a great impact to understand the wholeregistration process and helped us design the system more efficiently.

When consolidating the work models, we could identify some weakness

and tried to develop the work models to be better.

An important advantage of the technique was that the interviewer

required only minimal training and no prior practical experience in CI

The acquisition and analysis of data was time consuming . It requires

multiple individuals working as team to generate raw data and then for

analysis.

Customer tends to generalize things and often cannot explain them out of

context.

Additional work is needed to model the remaining data, and to perform

CIs with other models in order to develop consolidated models that

express general emergent themes


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Thank You!

Documents

Course Registration Project