SHARING ASSET INFORMATION

STAKEHOLDER ENGAGEMENT

NSWHG Jan 2007

What would we like to achieve today?

1. Your support for NUAG, its Vision, its Aims and its plans, based on a fuller understanding.

2. Your support for the key findings and recommendations of the review of current practice and future requirements.

3. A commitment to communicate positively NUAG’s Vision and Aims, and the key findings and recommendations of the review of current practice and future requirements.

4. An agreed feedback process.

A reminder of the challenges facing us all

Utilities are the UK’s Veins and Arteries …

CommunicationsGasOil/PetroleumSewerageRoad drainagePowerSteamWaterDistrict heatingStreet lightingTraffic control

…but we know very little about where they are

Meeting the challenges

An Overview

MAKING THE BEST OF WHAT

WE HAVE CURRENTLY

IMPROVED FUTURE

SURFACE-BASED TECHNIQUES

BELOW GROUND SURVEY

TECHNIQUES

FUTURE POSSIBILITIES

AND DEVELOPMENTS

Needs, best practice,Framework, models,

approaches

Opportunities for continuous

improvement Exchange of ideas

Exchange of ideas

Exchange of ideas

Needs, best practice, framework, models, approach

Opportunities for continuous improvement

Needs, best practice, framework, models, approach

Opportunities for radical, step-change improvement

The ‘Buried Assets Jigsaw’

VISTAMTU

TMA

ICE BSWGNUAG

Multi sensor technology to

find asset

A common container to hold and manipulate

in 3D

How to exchange in a

common manner

What should be made available: Who, what, where

Several initiatives working together to

a common goal

Driver for better data integration

Utility and Highways stakeholders

Trials and pilot systems

The UKWIR Programme

ICE/ICES Buried ServicesWorking Group (BSWG)

Mapping the Underworld (MTU)

NJUG Ltd, HAUC reports & recommendations

European ProjectsGIGA, ORFEUS…

VISTA

Smart Pipes GPR in Sewers

Department for Transport AMTEC report and TMA working groups

Initiatives working together to a common goal

The ‘Missing Piece’

VISTAMTU

TMA

ICE BSWGNUAG

Multi sensor technology to

find asset

A common container to hold and manipulate

in 3D

How to exchange in a

common manner

What should be made available: Who, what, where

Several initiatives working together to

a common goal

Driver for better data integration

The National Underground Assets Group

Context

NUAG HAUC

Working Groups

Working Groups

DfTVision

StandardsTechnical Expertise

Code of PracticeRegulations

NUAG – Our Aims

The aims of the Group are:

To support the Department for Transport in achieving the relevant Traffic Management Act targets by:

Delivering agreed data definitions, data standards, protocols and processes, and a timetable for their implementation, leading to the most effective and efficient means of recording, storing, sharing and displaying information on underground assets, and appropriate associated above ground assets.

Ensuring that everything is in place to enable the successful delivery of the Vision.

To inform and represent the wider stakeholder community.

NUAG Members

James BrayshawInstitution of Civil Engineers

Institution of Civil Engineering Surveyors

Mike Farrimond UK Water Industry Research

Ray Gercans Department for Transport

Les Guest National Joint Utilities Group

Marc Hobell Ordnance Survey

Nigel Mason Association for Geographical Information

Frank O’Dwyer County Surveyors’ Society

Dave Turnbull Highways Authorities & Utilities Committee

Andrew Jackson Pipeline Industries Guild

All information on underground assets, and appropriate associated above ground assets, will be shared between

stakeholders in a consistent way, on demand.

R Harvey, ESW; D Capon, SCC; H Pendleton, HAUC; R Mann, AGI

UTILITY 1 HIGHWAYAUTHORITY

UTILITY 2…n

OTHER PIPELINES & CABLES

EToNPLUS POLYGONS

ROADWORKSNOTIFICATIONPLUS POLYGONS

UTILITIES 2….

UTILITY 1RECORDS

UTILITIES 2…nRECORDS

UTILITIES 1…nRECORDS

WEB SERVICE

THE NUAG VISION

CAPTURE ASSET DATA

RECORD ASSET DATA

STORE ASSET DATA

SHARE ASSET DATA

DISPLAY ASSET INFORMATION

USE ASSET INFORMATION

SCOPE OF THE WORK

A two phase approach

Phase Aim Deliverables

1

Develop methodologies, standards and best practices that address the short-term standardisation needs to 2008, which will subsequently enable the vision to be delivered through technology-based solutions.

A common national standard. An agreed minimum of information. Consistent information exchange.

2 Develop an approach that delivers the vision through technology-based solutions.

Automatic real time intelligent data/information exchange using web-based technology to industry standards.

LEVEL 1 LEVEL 2 KEY DELIVERABLES Understand User

Requirements

An agreed specification that delivers to an agreed timescale a set of (consensus) user needs, with clear descriptions of costs, benefits and risks

Understand Current Practice

A clear and full review of current practice, across each sub-process, and how they are managed.

Develop Processes

Fully documented standards, protocols and processes that meet the agreed specification.

Develop future delivery approach

A fully developed and tested approach that meets the agreed specification, using the most appropriate technologies.

Deliver the Vision

Implement Processes

Development and delivery of a properly-resourced implementation plan, with a full post-implementation review.

Implement Future Delivery

Approach

Development and delivery of a properly-resourced implementation plan, with a full post-implementation review.

Manage

Processes

Robust ownership and ongoing management of the processes in use, including support, measurement and improvement.

Manage Future Delivery Approach

Robust ownership and ongoing management of the approach in use, including support, measurement and improvement. The longer-term exploitation of the approach is also included.

Manage Stakeholders

Key stakeholders managed effectively throughout, to ensure success.

Processes is used as a generic term to cover all definitions, standards, protocols and processes, with associated measurement and management systems, documentation, training material and support systems. Approach is used as a generic term to cover technologies, with associated measurement and management systems, documentation, training material and support systems.

Elements of a Plan to deliver

The Vision

Phase 1 Phase 2 Common to both Phases

A more technically skilled workforce

More effective technology

Methodologies, standards and best

practice

Improved communications and co-

operation

Better understanding of life cycle costs

COMPLETING THE JIGSAW…

Reduced disruption and delay

Reduced risk of third party damage

Reduced risk of abortive costs

Improved relations with regulators

More options for legislation to reduce

congestion

Reduced waste and reinstatement

LEADING TO… RESULTING IN

Reduced direct, indirect, social and environmental

costs

More sustainable construction

Improved health and safety

More economic maintenance

Improved image of organisations

Public confidence in a more effective street

works process

Proven methods and technologies to exploit in home and overseas

markets

Reduced airborneand noise pollution

Reduced congestion

WILL DELIVER…

Reduced time to locate underground assets

More effective data sharing

Increased use of no-dig and trenchless

technology

Reduced time to install or maintain underground

assets

Better understanding of costs and benefits of data collection and

sharing

More accurate records

Improved planning data

Capturing, recording, storing and sharing underground asset information

A review of current practice and future requirements

September 2006

Ian Ackerman Hampshire C.C. David Blyth EDF Energy Graham Cocksey The Clancy Group Jonathan Harrod Booth Highways Agency Martin Hobbs Highways Agency Roger Hunt Ordnance Survey Bob Lloyd Worcestershire C.C. Karen Mears National Grid Matthew Rowlatt Three Valleys Water Andrew Sherry Transport For London Alexandra Spence Leeds City Council Sue Taylor BT Fasar Zarif Network Rail Marc Hobell NUAG Convenor Chris Overton NUAG Facilitator

Working Group

Process

• Questionnaire based on 2003 DfT HAUC Code of Practice:– Qualitative element– Quantitative element

• Representative sample of utilities and highways

• Face-to-face interviews (wherever possible)

Current Practice – the headlines

• Significant variation between different organisations’ practices.

• Lack of a mandatory code a major cause of variation.

• Drainage records a particular challenge.

Future Plans – the headlines

• Variations in organisations’ future plans.

• Trend appears to be towards electronic GPS-based capture, electronic GIS-based storage and web-based sharing.

Conclusions

1. Significant variations exist in practices, approaches, attitudes and emphases, within and between utilities and highways, for the recording, storing and sharing of underground asset information, leading to, inter alia: variable accuracy; incomplete records; a wide range of map bases; excessive timescales and inconsistent approaches to third party and legacy data.

2. The lack of a statutory-based Code of Practice is seen as a key contributor to the current position.

3. There is strong support across utilities and highways sectors for a change to a more effective standardised approach and mandatory Code of Practice.

4. There are likely to be cost and resource issues associated with the deployment of a new Code.

Conclusions

5. Unless a more consistent and compatible approach is employed to recording, storing and sharing asset record information, the possibility of achieving any future anticipated benefits of new technology will be threatened, and the technology-based aspirations of the Traffic Management Act are likely to be compromised.

Conclusions

Recommendations

1. A revised Records Code of Practice must be developed and deployed on a mandatory basis.

2. A mandatory national standard high-level framework, with effective ownership and management, for capturing, recording, storing and sharing buried asset information must be in place to enable the effective deployment of the revised Records Code of Practice.

To achieve the targets set out in the Traffic Management Act, NUAG recommends that:

3. Each utility and highways organisation must have clearly-defined processes compatible with the national standard framework, with effective ownership and management, for the implementation and use of revised Records Code, and achievement of the Code’s standards.

4. The revised Code of Practice must include a set of

minimum standards to be achieved, as follows:

a. All below ground assets must be recorded, together with associated above ground assets.

b. Asset data must be captured during all types of work: planned, urgent and emergency. (Planned and immediate).

c. Data must be captured and recorded for assets in any location.

d. Data must be recorded for all new, replacement, amended or abandoned assets.

4. The revised Code of Practice must include a set of

minimum standards to be achieved, as follows:

e. All previously-unrecorded existing assets, belonging to the organisation carrying out the work, should be recorded if found during work.

f. Any unidentified third party asset found in the course of work must be captured, and recorded as an Unidentified Buried Object (UBO), by the organisation finding it.

g. Any historical discrepancies between recorded and actual data found during work should be reported to the asset’s owner, including third parties.

4. The revised Code of Practice must include a set of

minimum standards to be achieved, as follows:

h. Attributes that must be captured are: location (x and y); top of asset (z); diameter (including any changes); material (including any changes), and pipe or cable run.

i. Asset data must be captured and recorded at a minimum standard of accuracy of +/- 100 mm in x, y and z dimensions.

j. Location data must be recorded using relative and absolute referencing.

k. All geospatial data must be recorded using an agreed framework and agreed scales (DNF).

4. The revised Code of Practice must include a set

of minimum standards to be achieved, as follows:

l. Asset data must be available for external inspection within one month of capture.

m. Record information must be made available in electronic form through a web-based service.

n. Each organisation is responsible for managing their responses to requests for record information.

5. The revised Code of Practice must include standard data definitions and data standards.

6. There must be an annual review process to measure performance against the Code’s standards, leading to the deployment of appropriate improved minimum standards.

7. Any resource and cost implications associated with the new Code must be managed effectively to ensure a successful deployment.

8. The national high level standard framework and the revised Records Code must be fully implemented within a mandatory timetable.

R Harvey, ESW; D Capon, SCC; H Pendleton, HAUC; R Mann, AGI

UTILITY 1 HIGHWAYAUTHORITY

UTILITY 2…n

OTHER PIPELINES & CABLES

EToNPLUS POLYGONS

ROADWORKSNOTIFICATIONPLUS POLYGONS

UTILITIES 2….

UTILITY 1RECORDS

UTILITIES 2…nRECORDS

UTILITIES 1…nRECORDS

WEB SERVICE

We need a road map to get us from where we are now …

…to where we want to be

Our recommendations will help us start the

journeyNOW

And finally:

• We believe there is a clear need to change the way we do things

• We believe there are major benefits available • We believe that successful implementation of our

recommendations will help to enable change• We recognise that change will not happen

overnight• We need the active support of everyone involved

www.nuag.co.uk

THANK YOU