Apr. 4, 11 Oct. 7, 11

1-May-11 1-Jun-11 1-Jul-11 1-Aug-11 1-Sep-11 1-Oct-11

2-Aug-11Business

Reporting Design17-Jun-11

17-Jun-11Tech. Req.Definition

1-Oct-11Data Landing

10-May-11IHE Participation

4-Apr-11Project Initiation

3-May-11Data Definition

Workshop

15-Jul-11Data Portal

Build Design

29-Sep-11UAT

22-Sep-11Quality

Assurance

Today

22-Aug-11Data Portal Build

5-Jul-11GAP

Analysis

7-Oct-11ProjectClosure

Page 1

Scope and Objectives

June Achievements Plans Next Month

ProjectStatus

Project Manager Arthur Kenjora Business Sponsor State Board of Education

Project Start Date 04/04/2011 Domain / Index 11722

Project Complete Date 09/30/2011 % Allocated 100%

IT: SFSF Post Secondary Phase I - Spring 2011

Milestones

Risks / Issues / Change RequestsRisk(s) Action Owner

Community College representatives have concerns with FERPA rules for landing data in ADE

ASSIST data quality unknown

ADE Development Resource assigned to project is no longer available

COO, Elliott Hibbs, reaching out to Exec. Dir. of Policy Dev. & Govt. Relations for clarification and resolution.

ASSIST is evaluating identified source data fields for completeness and quality.

Development position has been posted

ADE

ADE and ASSIST

ADE

Receive & store the following data: • Enrollment & graduation data from the National Student Clearinghouse (NSC), covering 20 Community Colleges and 3 Arizona State Universities.• ACT scores from ACT.• Completion of at least one year's worth of college credit within two years of enrollment, from Arizona State universities and Community Colleges.• Remedial coursework from Arizona community colleges and 3 Arizona Universities will be derived from ASSIST.• SLDS core data elements: Student transition data, remedial enrollment, IHE enrollment, students w/ college credit w/in 2 yrs enrollment in IHE• Automation of Data Transmission between Institutions & ADE Data warehouse

• File Spec handoff to Tech.• Submitted ETL Process Design & Received Requirements Approval• Held requirements walk-through• Completed Output/Customer reporting design• Performed Gap Analysis• Engaged Attorney General office & FERPA specialist (ABOR Attorney) to begin drafting agreement between ADE and IHE’s for data exchange.

• ADE to Send High School Student File to ASSIST• Establish data portal for ASSIST to send file to ADE • Continue Data Portal Build• Define Test Conditions• Receive TEST file from ASSIST• Customer Reporting & Technical Design Sign-off

Reporting Period: June 2011

IT: SFSF Post Secondary Phase I - Spring 2011

ResourcesApril 1 - May 31 June

Project Management 14,136$ 10,416$ Business Analysis 6,696$ -$

Business Analyst 6,600$ 8,800$ Subject Matter Expert 6,975$ -$ Project Coordinator 750$ -$ Database Architect 675$ -$ TOTAL 35,832$ 19,216$

Total Post Secondary Expense to Date: $102,358

Resources May June

Data Architect $ - $ 6,720

Data Analyst $ - $ -

Programmer $ - $ 6,290

Sr Programmer #1 $ - $ 1,680

Sr Programmer #2 $ - $ 3,720

QA Specialist $ - $ -

TOTAL $ - $ 18,410

Cost Breakout May JunProject Costs $ 35,832 $ 19,216

ETL Automation TOTAL $ - $ 18,410

Source Data Connections Design & Build $ - $ -

Vendor/Customer Costs $ 18,900 $ 10,000 Project TOTAL $ 54,732 $ 47,626

Reporting Period: June 2011

Milestone Planned Start Date

Actual Start Date

Planned Completion Date

Actual Completion Date

Percent Complete

Status

Engage Colleges & Univ. 4/11/2011 4/11/2011 4/18/2011 4/29/2011 100% Complete

Plan Integration Business Process Flow

4/4/2011 4/4/2011 4/15/2011 4/12/2011 100% Complete

Data Definition Workshop 5/03/2011 5/03/2011 5/03/2011 5/03/2211 100% Complete

Finalize Project Plan 4/12/2011 4/12/2011 6/31/2011 6/31/11 90% On-Going

SOW & Budget 4/18/2011 4/18/2011 6/31/2011 6/31/11 100% Complete

DW Data Definition 4/11/2011 4/11/2011 6/15/2011 6/10/11 100% Complete

Business Rule Definition 4/11/2011 4/11/2011 5/25/2011 5/22/11 100% Complete

Requirements Finalization 4/11/2011 4/11/2011 6/20/2011 7/11/11 98% In Progress

Source Input Report Mapping 4/18/2011 4/11/2011 6/31/2011 6/31/11 100% Complete

Customer Requirements 4/25/2011 4/25/2011 7/10/2011 7/10/11 98% In Progress

Customer Output Report Design

4/26/2011 5/2/2011 8/2/2011 8/10/11 70% In Progress

ASSIST File Specs Definition 5/16/2011 5/25/11 7/10/2011 7/10/11 100% Complete

Input Report Build 7/15/2011 8/15/2011 0%

Output Report Query Extract 7/1/2011 8/25/2011 0%

UAT 9/23/2011 9/29/2011 0%

Data Portal DeploymentData Landing

9/29/2011 10/6/2011 0%

Customer Report Build(Universities & Colleges)

10/04/2011 11/15/2011 0%

IT: SFSF Post Secondary Phase I - Spring 2011Reporting Period: June 2011