Apr. 4, 11 Oct. 7, 11
1-May-11 1-Jun-11 1-Jul-11 1-Aug-11 1-Sep-11 1-Oct-11
2-Aug-11Business
Reporting Design17-Jun-11
17-Jun-11Tech. Req.Definition
1-Oct-11Data Landing
10-May-11IHE Participation
4-Apr-11Project Initiation
3-May-11Data Definition
Workshop
15-Jul-11Data Portal
Build Design
29-Sep-11UAT
22-Sep-11Quality
Assurance
Today
22-Aug-11Data Portal Build
5-Jul-11GAP
Analysis
7-Oct-11ProjectClosure
Page 1
Scope and Objectives
June Achievements Plans Next Month
ProjectStatus
Project Manager Arthur Kenjora Business Sponsor State Board of Education
Project Start Date 04/04/2011 Domain / Index 11722
Project Complete Date 09/30/2011 % Allocated 100%
IT: SFSF Post Secondary Phase I - Spring 2011
Milestones
Risks / Issues / Change RequestsRisk(s) Action Owner
Community College representatives have concerns with FERPA rules for landing data in ADE
ASSIST data quality unknown
ADE Development Resource assigned to project is no longer available
COO, Elliott Hibbs, reaching out to Exec. Dir. of Policy Dev. & Govt. Relations for clarification and resolution.
ASSIST is evaluating identified source data fields for completeness and quality.
Development position has been posted
ADE
ADE and ASSIST
ADE
Receive & store the following data: • Enrollment & graduation data from the National Student Clearinghouse (NSC), covering 20 Community Colleges and 3 Arizona State Universities.• ACT scores from ACT.• Completion of at least one year's worth of college credit within two years of enrollment, from Arizona State universities and Community Colleges.• Remedial coursework from Arizona community colleges and 3 Arizona Universities will be derived from ASSIST.• SLDS core data elements: Student transition data, remedial enrollment, IHE enrollment, students w/ college credit w/in 2 yrs enrollment in IHE• Automation of Data Transmission between Institutions & ADE Data warehouse
• File Spec handoff to Tech.• Submitted ETL Process Design & Received Requirements Approval• Held requirements walk-through• Completed Output/Customer reporting design• Performed Gap Analysis• Engaged Attorney General office & FERPA specialist (ABOR Attorney) to begin drafting agreement between ADE and IHE’s for data exchange.
• ADE to Send High School Student File to ASSIST• Establish data portal for ASSIST to send file to ADE • Continue Data Portal Build• Define Test Conditions• Receive TEST file from ASSIST• Customer Reporting & Technical Design Sign-off
Reporting Period: June 2011
IT: SFSF Post Secondary Phase I - Spring 2011
ResourcesApril 1 - May 31 June
Project Management 14,136$ 10,416$ Business Analysis 6,696$ -$
Business Analyst 6,600$ 8,800$ Subject Matter Expert 6,975$ -$ Project Coordinator 750$ -$ Database Architect 675$ -$ TOTAL 35,832$ 19,216$
Total Post Secondary Expense to Date: $102,358
Resources May June
Data Architect $ - $ 6,720
Data Analyst $ - $ -
Programmer $ - $ 6,290
Sr Programmer #1 $ - $ 1,680
Sr Programmer #2 $ - $ 3,720
QA Specialist $ - $ -
TOTAL $ - $ 18,410
Cost Breakout May JunProject Costs $ 35,832 $ 19,216
ETL Automation TOTAL $ - $ 18,410
Source Data Connections Design & Build $ - $ -
Vendor/Customer Costs $ 18,900 $ 10,000 Project TOTAL $ 54,732 $ 47,626
Reporting Period: June 2011
Milestone Planned Start Date
Actual Start Date
Planned Completion Date
Actual Completion Date
Percent Complete
Status
Engage Colleges & Univ. 4/11/2011 4/11/2011 4/18/2011 4/29/2011 100% Complete
Plan Integration Business Process Flow
4/4/2011 4/4/2011 4/15/2011 4/12/2011 100% Complete
Data Definition Workshop 5/03/2011 5/03/2011 5/03/2011 5/03/2211 100% Complete
Finalize Project Plan 4/12/2011 4/12/2011 6/31/2011 6/31/11 90% On-Going
SOW & Budget 4/18/2011 4/18/2011 6/31/2011 6/31/11 100% Complete
DW Data Definition 4/11/2011 4/11/2011 6/15/2011 6/10/11 100% Complete
Business Rule Definition 4/11/2011 4/11/2011 5/25/2011 5/22/11 100% Complete
Requirements Finalization 4/11/2011 4/11/2011 6/20/2011 7/11/11 98% In Progress
Source Input Report Mapping 4/18/2011 4/11/2011 6/31/2011 6/31/11 100% Complete
Customer Requirements 4/25/2011 4/25/2011 7/10/2011 7/10/11 98% In Progress
Customer Output Report Design
4/26/2011 5/2/2011 8/2/2011 8/10/11 70% In Progress
ASSIST File Specs Definition 5/16/2011 5/25/11 7/10/2011 7/10/11 100% Complete
Input Report Build 7/15/2011 8/15/2011 0%
Output Report Query Extract 7/1/2011 8/25/2011 0%
UAT 9/23/2011 9/29/2011 0%
Data Portal DeploymentData Landing
9/29/2011 10/6/2011 0%
Customer Report Build(Universities & Colleges)
10/04/2011 11/15/2011 0%
IT: SFSF Post Secondary Phase I - Spring 2011Reporting Period: June 2011