SCHOOL DISTRICT NO. 35 (LANGLEY) REGULAR MEETING OF … · LIAISON (Trustee Dykeman) 37 - 40 6.6.4 TOWNSHIP OF LANGLEY RECREATION, CULTURE AND PARKS ADVISORY (Trustee Wallace) 41

SCHOOL DISTRICT NO. 35 (LANGLEY)REGULAR MEETING OF THE BOARD OF EDUCATION

AGENDA

Tuesday, June 19, 2018

7:00 p.m.

Langley School Board Office (www.sd35.bc.ca)

Pages

1. OPENING PRESENTATIONS (6:45 pm)

1.1 CANADA-WIDE SCIENCE FAIR 2018 PLATINUM WINNER (Mac Dykeman)

2. AUDIO VISUAL RECORDING (WEBCASTING) OF REGULAR BOARD MEETING

3. CALL TO ORDER

4. REPORT FROM "IN CAMERA"

5. ANNOUNCEMENTS

5.1 MINISTRY OF EDUCATION FUNDING ANNOUNCEMENT- (Trustee McFarlane)

5.2 ELECTION ANNOUNCEMENT (Trustee McVeigh)

6. CONSENT AGENDA

Recommendation:That the Board of Education adopts the consent agenda items as provided

6.1 CONSIDERATION OF MINUTES OF MAY 29, 2018 1 - 7

6.2 BOARD / AUTHORITY AUTHORIZED (BAA) COURSES 8 - 12

6.3 COMMITTEE REPORTS

6.3.1 AUDIT COMMITTEE 13 - 13

6.3.2 FINANCE AND FACILITIES COMMITTEE 14 - 14

6.4 BOARD LIAISON COMMITTEE REPORTS

6.4.1 DISTRICT PARENT ADVISORY COUNCIL (Trustee Tod) 15 - 18

6.5 SCHOOL DISTRICT COMMITTEE REPORTS

6.5.1 ABORIGINAL / ya:ýǝstǝl' (Assistant Superintendent Bradford) 19 - 19

6.5.2 LGBTQ (Assistant Superintendent Guy) 20 - 23

6.5.3 INCLUSIVE EDUCATION (Assistant Superintendent Gill) 24 - 25

6.5.4 EMERGENCY PREPAREDNESS (Assistant Superintendent Guy) 26 - 29

6.6 COMMUNITY COMMITTEE REPORTS

6.6.1 CITY OF LANGLEY ADVISORY PLANNING COMMISSION (Trustee Coburn) 30 - 32

6.6.2 CITY OF LANGLEY / SCHOOL DISTRICT NO. 35 LIAISON (Trustee Coburn) 33 - 36

6.6.3 JOINT SCHOOL DISTRICT NO. 35 / TOWNSHIP OF LANGLEY MUNICIPALLIAISON (Trustee Dykeman)

37 - 40

6.6.4 TOWNSHIP OF LANGLEY RECREATION, CULTURE AND PARKS ADVISORY(Trustee Wallace)

41 - 44

6.7 CORRESPONDENCE

6.7.1 LETTER FROM CUPE 1260 DATED JUNE 12, 2018 45 - 45

7. CONSIDERATION OF AGENDA

Recommendation:That the Agenda be approved as amended with the addition of a 'New Business' item - PartnerGroup Communication.

8. DELEGATIONS

8.1 SOGI AND SOGI 123 (Written Delegation - Kari Simpson) 46 - 46

8.2 SOGI AND SOGI 123 (Written Delegation - Theresa Carnduff) 47 - 47

8.3 LANGLEY POS-ABILITIES AND THE TOAD PROGRAM (Zosia Ettenberg)

9. SECRETARY TREASURER'S REPORTS

9.1 ACTION ITEMS

9.1.1 ANNUAL BUDGET BYLAW 2018/2019 (Third Reading) 48 - 65

Recommendation:That the Board of Education directs staff to appropriate $1,177,257 ofunrestricted surplus to balance the operating fund for 2018/2019.

Recommendation:That the Board of Education approves staff to appropriate (unrestrict) the

Agenda 2

following restricted surplus amounts to balance the operating fund for2018/2019:

$500,000 Internally Restricted for Infrastructure Replacements●

$450,000 District Initiative to Support Technology●

$250,000 District Initiative to Support Schools●

Recommendation:That the School District No. 35 (Langley) 2018/2019 Annual Budget Bylaw inthe amount of $240,670,754 be given third reading, passed and adopted onthis 19th day of June 2018.

9.1.2 FIVE YEAR CAPITAL PLAN 2019 / 2020 66 - 71

Recommendation:In accordance with provisions under Section 142 (4) of the School Act, theBoard of Education of School District No. 35 (Langley) approves theproposed Five Year Capital Plan 2019/2020, as provided on the attached FiveYear Capital Summary.

9.1.3 TRUSTEE ELECTION BYLAW NO. 2018-01 72 - 76

Recommendation:That the School District No. 35 (Langley) Trustee Election Bylaw No. 2018-01be given first reading.

Recommendation:That the School District No. 35 (Langley) Trustee Election Bylaw No. 2018-01be given second reading.

Recommendation:That the Board of Education of School District No. 35 (Langley) approveshaving all three readings of the Trustee Election Bylaw No. 2018-01 attonight’s meeting.

Recommendation:That the School District No. 35 (Langley) Trustee Election Bylaw No. 2018-01be given third reading, passed and adopted on this 19th day of June, 2019.

9.1.4 TRUSTEE INDEMNITY ADJUSTMENT FOR DECEMBER 1, 2018 77 - 81

Recommendation:That the Board of Education approves the adjustment to Trustee Indemnityeffective December 1, 2018 for Trustees of the newly elected Board, as follows:

Trustee $ 25,690

Vice-Chair $ 26,690

Chair $ 27,690

Agenda 3

OPPOSED: Trustee Tod

Recommendation:That the Board of Education approves the adjustment to Trustee Indemnityeffective January 1, 2019, once the tax changes are in effect, as follows:

Trustee $ 28,490

Vice-Chair $ 29,490

Chair $30,490

Recommendation:That the Board of Education approves an annual adjustment to Trustee’ssalary effective January 1, based on Statistic Canada Consumer Price Index(CPI).

OPPOSED: Trustee Ross, Trustee McVeigh, Trustee Coburn, Trustee Tod

Recommendation:That the Board of Education refers to the Policy Committee to update thepreamble for Policy No. 1400 – Trustee Indemnity, to reflect the change in theFederal Income Tax Act.

Recommendation:That the Board of Education refers to the Policy Committee to clarify andupdate the wording of clause 4 in Policy No. 1400 – Trustee Indemnity “…thecurrent method of calculating the Trustee Indemnity.”

9.1.5 NEW POLICY NO. 3206 - ACCUMULATED OPERATING SURPLUS 82 - 84

Recommendation:That the Board of Education adopts the new Policy No. 3206 - AccumulatedOperating Surplus Policy.

9.1.6 POLICY NO. 7002 - ADMISSION OF INTERNATIONAL STUDENTS 85 - 90

Recommendation:That the Board of Education adopts the amendments to Policy No. 7002 -Admission of International Students.

9.1.7 POLICY NO. 7009 - ENTRY TO AN EDUCATIONAL PROGRAM 91 - 94

Recommendation:That the Board of Education adopts the amendments to Policy No. 7009 -Entry to An Educational Program.

9.1.8 POLICY NO. 5004 - VACCINATION RECORDS 95 - 97

Recommendation:That the Board of Education adopts the amendments to Policy No. 5004 -Vaccination Records.

Agenda 4

10. SUPERINTENDENT'S REPORTS

10.1 FRAMEWORK FOR ENHANCING STUDENT LEARNING 98 - 98

Recommendation:That the Board of Education receives the report on Framework for Enhancing StudentLearning for information as presented.

10.2 INFORMATION ITEMS

Recommendation:That the Board of Education receives the Superintendent's information item reports aspresented.

10.2.1 MIDDLE SCHOOLS UPDATE 99 - 109

10.2.2 ANNUAL TRUTH AND RECONCILIATION UPDATE 110 - 111

11. NEW BUSINESS

11.1 PARTNER GROUP COMMUNICATION

Recommendation:That the Langley Board of Education forms an Ad Hoc committee to reviewcommunication with Partner groups and examines ways in which communication can beimproved.

12. TRUSTEE COMMENTS

13. QUESTION PERIOD

Question Period is provided at Board meetings for the public to ask questions of clarification. TheBoard welcomes questions from the public and wants to ensure that those wishing to askquestions can do so.

The following will help the public develop questions for Question Period at a Board meeting thatis keeping with the goal of a respectful and focussed meeting.

Questions..1. Need to be directed to the Chair and not to staff;2. Need to be related directly to the topic on the agenda;3. Need to be succinct, focussed and not be a statement;4. May not be asked that are related to personnel or directed at an individual trustee; and,5. May not be asked that are related to contract negotiations.

All of the above are directions provided for in Board Policy No. 1204 - Bylaws of the Board. TheChair may answer, may defer to staff or indicate a question may not be in keeping with the aboveguidelines.

The Board appreciates the public's interest and wants to ensure a professional meeting isconducted, with Question Period focussed on providing guests with the clarification they seek.

Agenda 5

Trustees also welcome questions from members of the public apart from Question Period. Theircontact information is available on the school district website.

14. ADJOURNMENT

Recommendation:That the meeting be adjourned at 10:24 p.m.

Agenda 6

1

SCHOOL DISTRICT NO. 35 (LANGLEY)

REGULAR MEETING OF THE BOARD OF EDUCATION

MINUTES

Meeting Number:

Date:

Location:

2018 – 14

Tuesday, May 29, 2018

Langley School Board Office

Trustees Present: Robert McFarlane Trustee

Megan Dykeman Trustee

Shelley Coburn Trustee

Alison McVeigh Trustee

Rod Ross Trustee

David Tod Trustee

Rosemary Wallace Trustee

Staff Present: Gordon Stewart Superintendent

Brian Iseli Secretary Treasurer

Woody Bradford Assistant Superintendent

Mal Gill Assistant Superintendent

Shind Chand Assistant Secretary Treasurer

Barry Bunyan Director of Human Resources

Laurie Mason Executive Assistant

Ken Hoff Communications Manager

Dale Vo IT Support

Partner Groups: Sharla Mauger CUPE 1260

Marnie Wilson CUPE 1260

Wendy Cook LTA

Gurpreet Mahil LTA

Suzanne Perreault DPAC

Calvin Leung LPVPA

_____________________________________________________________________

1. OPENING PRESENTATIONS (6:45 pm)

1.1 WORKSAFEBC SAFETY VIDEO CONTEST WINNER (Ethan Eigenfeldt, Walnut Grove

Secondary)

Ethan Eigenfeldt was introduced to the Board as winner of this year's WorkSafe video

contest. The Board was informed that Ethan won the top prize for the Grade 11-12

Agenda 1

2

category which is a $1,000 prize. He also won the BC top choice from the Canadian

Centre for Occupational Health and Safety which is also a $1,000 prize. His film now

advances to a National CCOHS competition to compete for additional prizes and is the

winner of the Actsafe Aspiring Filmaker award for which he receives lunch with a

prominent Canadian filmmaker; a behind the scenes tour of a current production; and, a

screening of Ethan's film at a Director's Guide of Canada event.

The Board then viewed the Worksafe video.

2. AUDIO VISUAL RECORDING (WEBCASTING) OF REGULAR BOARD MEETING

Those in attendance were informed that as per Policy No. 1204 - Bylaws of the Board, the Regular

Meeting of the Board of Education will be recorded and may be streamed live, archived and

accessed online. The Board also reserves the right to edit or, by motion of the Board at any

meeting, choose to not stream live or archive a meeting or portion thereof.

3. CALL TO ORDER

The Chair called the meeting to order at 7:24 pm, and began the meeting with the introduction

stating: "I would like to acknowledge that the Langley School District is located on the traditional

lands of the Kwantlen, Katzie, Matsqui and Semiahmoo First Nations."

4. REPORT FROM "IN CAMERA"

The Vice-Chair reported that the items discussed in the 'In Camera' meeting pertained to

personnel.

5. CONSENT AGENDA

5.1 CONSIDERATION OF MINUTES OF MAY 1, 2018 MEETING

5.2 LOCALLY APPROVED TITLES

5.3 BOARD / AUTHORITY AUTHORIZED (BAA) COURSES

5.4 COMMITTEE REPORTS

5.4.1 FINANCE AND FACILITIES COMMITTEE

5.4.2 STRATEGIC PLAN COMMITTEE

5.5 COMMUNITY COMMITTEE REPORTS

5.5.1 TOWNSHIP OF LANGLEY RECREATION, CULTURE AND PARKS ADVISORY (Trustee

Wallace)

R18/05/29-01

Moved By: Trustee Tod

Seconded By: Trustee Dykeman

That the Board of Education adopts the consent agenda items as provided

CARRIED UNANIMOUSLY

Agenda 2

3

6. CONSIDERATION OF AGENDA

R18/05/29-02

Moved By: Trustee Wallace

Seconded By: Trustee Ross

That the Agenda be approved as presented.

CARRIED UNANIMOUSLY

7. PRESENTATIONS

7.1 PRIME MINISTER'S AWARD FOR TEACHING EXCELLENCE (Tim Stephenson, Walnut Grove

Secondary)

Tim Stephenson was presented to the Board as one of the recipients of the Prime

Minister's Awards for Teaching Excellence and Teaching Excellence in STEM. The Prime

Minister's Awards for Teaching Excellence have honoured exceptional elementary and

secondary school teachers in all disciplines since 1993, with over 1,500 teachers honoured

to date. Teaching Excellence Award recipients are honoured for their remarkable

achievements in education and for their commitment to preparing their students for a

digital and innovation-based economy. The Teaching Excellence in STEM Awards honour

outstanding Science, Technology, Engineering and Mathematics teachers that help

develop the culture of innovation Canada needs today and in the future.

The Board was informed that Tim's class won the $20,000 Staples grant for work done by

student's for environmental initiatives and have used this money to further environmental

initiatives such as turning the classroom into a paperless one, with all work being

completed online.

8. SECRETARY TREASURER'S REPORTS

8.1 ACTION ITEMS

8.1.1 ANNUAL FACILITIES GRANT 2018/2019

The Ministry of Education provides funding in the form of an Annual Facilities

Grant for the purpose of maintenance and capital work on the District’s facilities.

The grant is provided on the basis of the Ministry’s fiscal year (April 1 to March

31). The Ministry allocates funding from both its operating budget and its capital

budget to support the AFG grant to districts. The year’s approved grant for

2018/2019 (April 1st 2018 to March 31, 2019) is comprised of an operating

portion ($680,178) and a capital portion ($2,663,325) for a total of $3,343,503. As

in the past, $57,898 for CAMS will be extracted from the operating component by

the Ministry, leaving an operating balance of $3,285,605. The total AFG funding

granted to the Langley School District for the 2018/2019 school year is therefore

$3,285,605.

The Board reviewed the AFG Expenditure Plan presented and was informed that a

capital bylaw is no longer required for the District to access these funds.

Agenda 3

4

R18/05/29-03

Moved By: Trustee Dykeman


That the Board of Education approves the Annual Facilities Grant 2018/2019

spending plan as presented.

CARRIED UNANIMOUSLY

8.1.2 ANNUAL BUDGET BYLAW 2018/2019 (First and Second Reading)

The Board was reminded that Boards of Education are required to adopt an

Annual Budget Bylaw on or before June 30th of each year for the next fiscal year.

Adoption of an Annual Budget Bylaw is one of the Board’s significant

responsibilities. Three readings are required, with the first two readings at this

meeting and the third reading at the June 19th Regular Board meeting.

A review of the budget was provided by the Secretary Treasurer including the

Operating Fund and Special Purpose Fund Changes.

The Board was provided a powerpoint with further details on the Operating Fund

comparisons between the 2017/2018 Amended Budget and 2018/2019 Annual

Budget.

R18/05/29-04

Moved By: Trustee Coburn


That the School District No. 35 (Langley) 2018/2019 Annual Budget Bylaw in the

amount of $240,670,754 be given first reading.

CARRIED UNANIMOUSLY

R18/05/29-05


Seconded By: Trustee McVeigh

That the School District No. 35 (Langley) 2018/2019 Annual Budget Bylaw in the

amount of $240,670,754 be given second reading.

CARRIED UNANIMOUSLY


8.2.1 TRUSTEE INDEMNITY ADJUSTMENT FOR DECEMBER 1, 2018

The Board reviewed the proposed changes to Trustee Indemnity for the newly

elected Board effective December 1, 2018 which was provided by the Review

Committee’s representative Tom Louie.

The Committee provided a review of the process they followed, as well as the rate

increases, not only for the December 1, 2018 date, but also effective January 1,

Agenda 4

5

2019 an increase to off-set the tax change which makes the 1/3 of the non-

accountable allowance taxable. The Committee also proposed an annual

adjustment based on Statistics Canada Consumer Price Index CPI) and a revision

to Policy No. 1400 – Trustee Indemnity to reflect these changes and to clarify the

current method of calculation. The Committee’s proposals will be brought back

to the June 19, 2018 Regular Board meeting for the Board’s approval.

R18/05/29-06



That the Board of Education receives the Secretary Treasurer's information item reports as

presented.

CARRIED UNANIMOUSLY

9. SUPERINTENDENT'S REPORTS

9.1 FRAMEWORK FOR ENHANCING STUDENT LEARNING (LEARNING COMMONS)

The Board was provided the background on the transformation of 21 of the District's

school libraries into Library Learning Commons. Some of the changes included the

reinvention of a more flexible physical space that adapts to what is needed at any given

time.

A comparison of Teacher-Librarian staffing over the past three years was provided, as well

as their role. The Board was provided with an overview of the current Teacher-Librarian

training, as well as the role and training of Library Technicians. The Board was informed

that reading and the promotion of lifelong reading for pleasure and for information, are

the backbone of every library learning commons program.

Richard Beaudry was acknowledged as a Teacher-Librarian who has been nominated not

only to be a member of the Intellectual Freedom Committee of the Canadian Federation

of Library Associations, but also as Chair of that committee. He will be representing

Teacher-Librarians nationally regarding many intellectual freedom issues including access

to information, fake news and the right to be forgotten online.

R18/05/29-07



That the Board of Education receives the report on Framework for Enhancing Student

Learning (Learning Commons) for information as presented.

CARRIED UNANIMOUSLY


9.2.1 SUMMER SESSION 2018

The Board was provided a preview of Summer Session 2018 and advised that

registration opened on April 9th. There is once again a very strong interest from

Agenda 5

6

the Langley community with student registration numbers already 10% above the

same time last year in some areas.

The Board was informed that some of the changes this year include: new courses

and mindsets (i.e. skill builder instead of learning support); an increase in youth

at risk programs; and, an increase in recreation partnerships with the Township

and the City of Langley.

The dates for Summer Session are: July 9 - 27 for elementary and middle years;

and, July 3 - August 3 for secondary

9.2.2 WILLOUGHBY SLOPE ELEMENTARY ENROLMENT UPDATE

The Board was informed that the Willoughby slope has continued to expand

rapidly which, along with the restoration of caseload and class size language, has

caused an increased pressure for schools.

Overflow plans for this area were reviewed along with enrolment projections;

space availability at the region's schools; and, walking distance between the

various schools in the area.

The Board was informed that the top priority for the District's Capital Plan is a

new elementary school in the Willoughby slope region.

R18/05/29-08


Seconded By: Trustee Wallace

That the Board of Education receives the Superintendent's information item reports as

presented.

CARRIED UNANIMOUSLY

10. POLICY COMMITTEE

10.1 ADMINISTRATIVE PROCEDURE NO. 3540 - SCHOOL SECURITY - KEY CONTROL

The Board was advised that the revisions to Administrative Procedure No. 3540 - School

Security - Key Control were made to update the Procedure to improve the security of

District buildings and to reduce the potential of unauthorized access to buildings, as well

as to minimize potential loss.

R18/05/29-09



That the Policy Committee recommends that the Board of Education serves Notice of

Motion to the District's education community and its education partner groups that it

intends to adopt the revisions to Administrative Procedure No. 3540 - School Security -

Key Control at the September 25, 2018 Regular Board meeting.

CARRIED UNANIMOUSLY

Agenda 6

7

11. TRUSTEE COMMENTS

Trustees thanked Suzanne Perreault for her work on DPAC and welcomed the new DPAC

executive; advised that the Foundation Grand Prix Gala raised over $60,000 and thanked the

Committee and Gord Stewart for their work on this event; and, acknowledged Trustee McVeigh

for her six terms serving as Trustee.

12. QUESTION PERIOD

The Chair called for questions from the public and none were provided.

13. ADJOURNMENT

R18/05/29-10


Seconded By: Trustee Wallace

That the meeting be adjourned at 9:55 p.m.

CARRIED UNANIMOUSLY

_________________________ _________________________

TRUSTEE ROBERT MCFARLANE BRIAN ISELI, CPA, CMA

BOARD CHAIR SECRETARY TREASURER

Agenda 7

The Board of Education of School District No. 35 (Langley)

STAFF REPORT

DATE: June 19, 2018

TO: Board of Education

FROM: Gord Stewart, Superintendent of Schools

RESOURCE: Woody Bradford, Assistant Superintendent

Dawne Tomlinson, Director of Instruction

SUBJECT: Board/Authority-Authorized Courses

BACKGROUND:

That the Board of Education approves the Board/Authority-Authorized Course, as presented.

BACKGROUND:

All Board/Authority-Authorized (BAA) Courses at the Grade 10 level must be revised to align with the

Ministry of Education’s re-designed curriculum reflecting the Ministry’s Know-Do-Understand curriculum

design by July 1, 2018. Remaining Grade 11 and 12 BAA courses that Boards/Authorities wish to offer in

2019/2020 will need to be revised by July 1, 2019. Boards/Authorities will retire any BAA course not

meeting requirements.

New and revised BAA courses may overlap Big Ideas and Curricular Competencies of provincial curricula,

but cannot significantly overlap Content. Periodic review of BAA courses will be required, moving

forward.

In May and June of 2018, Langley schools has submitted revised Grade 10 BAA courses as well as new

BAA 10 courses for approval by the Board prior to running in September 2018. The last of the BAA

courses being submitted this year is attached for the Board’s approval. It has been reviewed by

Instructional Services staff and the Assistant Superintendent:

Introduction to Filmmaking Langley Fine Arts School

Agenda 8

Agenda 9

Agenda 10

Agenda 11

Agenda 12

Audit Committee Report

on June 12, 2018 Meeting

At the June Audit Committee meeting, the Secretary Treasurer provided a report on the recent

Enterprise Risk Management Assessment results provided by KPMG. Next steps for short term

and long term were provided, along with the School District’s top residual risks, identified risks

and strategic priorities.

The Committee also received a report from management on internal controls dating back to the

2009/2010 fiscal year, with an update on their status.

Agenda 13

Finance and Facilities Committee Report

on June 12, 2018 Meeting

At the June Finance and Facilities Committee meeting, the Committee received reports on the

following topics:

Secretary Treasurer’s Report -

- Operating results for May 2018

- Surplus / Deficit trend since 2013/2014

Budget Open House -

- 15 people attended the Budget Open House, many came prepared with questions for

the Board and staff

Policy No. 4008 – Consumption of Alcoholic Beverages on School District Property

Agenda 14

Langley District Parent Advisory Council

General Meeting Minutes Apr 19, 2018

1. Call to Order 2. Welcome and Introductions 3. Adoption of:

1. Agenda for Apr 19, 2018 - Amendments made; Gordon Greenwood & RC Garnett: passed (Report from Superintendent Gord Stewart moved to after Presentations; Trustee Todd Absent)

2. Minutes from Mar 15, 2017 – Simonds Elementary & Langley Fundamental: passed

4. Reports:

1. Superintendent Gord Stewart: ● Announcing IDEA Summit coming up for students, parents, et al to

attend. It is a showcase on “design challenges;” May 8 (8:30-3:30); 1700 students participating at LEC; 26 judges; top four winners $2000 Scholarship to be awarded

● Staffing update ● Middle School update ● 5 year Capital Plan update ● Property purchased in Willoughby for an Elementary School ● RE Mountain is on track to be open; Naming process for Middle

School, all names are in w/Trustee’s announcement on May 29th. 2. Trustee David Tod: Absent

5. Presentation from:

1. Langley Walk: Presentation about 5 & 10K walk; grade 8-12 students 2. Tanya Scaiano Charitable Gaming Auditor:

● Presentation to be attached to the Minutes ● Discussed who they are and where Auditors are available ● Why would a PAC get an Audit? Due to a complaint submitted, the

most common; sometimes random ● Gaming funds must be placed into a Gaming Account; keep

www.facebook.com/LangleyDPA Agenda 15

http://www.facebook/

records for 5 years ● Two sources of revenue for PACS ● Spending must have a direct benefit to students ● When you get permission for spending, try to get it in writing ● Reinforce having transparency w/banking, presenting budget

weekly, having multiple signing authorities that are not “related.” 3. Renge Baillie, District Principal Student Support Services & Ken Hoff,

Communications Mgr.; Presentation on what information the District can share with parents and how do we do that with Social Media when challenges such as Critical Incidents happen within our District & how the District communicates to families and why.

● Presentation attached ● A partnership message (letter) will be coming out in the next couple

of weeks from the District & RCMP sent to the Parent community and how we all can be part of a solution to communicating outward. DPAC to receive a copy to send to PAC’s.

4. Wendy Cook – Langley Teachers Association ● Presenting on Day of Mourning: focus (atm) on Secondary

Schools with a hope of it moving to Middle Schools. ● 144 Schools are being joined during this day on April 28, 2018 on

how staff can prevent themselves from becoming statistics. ● Many teachers lack the understanding of right to refuse when

dangers are present at work; majority of our secondary schools are now participating

● Third year in SD35 raising awareness ● Course “Career Life Education” focusing on injury prevention and

safety protocol; introduced 2018; curricula available on Ministry of Education via Learning Outcomes

● New Westminster presenting at next Township Council Mtg on Day of Mourning.

6. Old Business: 1. DPAC Motion - “DPAC will advocate to SD35 to provide a report of data in regards to students who are not receiving funding due to the lack of a designation. This report must include students who have been either recommended, not accepted or who were given a designation but not receiving funds.”

● Preamble delivered by Kerri Ross ● Motion: Gordon Green Lynn Fripps: Motion passed unanimous

2. Nominations for DPAC positions: review of all positions up for nomination – Tina Patterson presented 3. Tent order update: order in process; conversation that came forward to discern where schools can safely store their EP goods. – Kerri Ross



presented

7. New Business 1. Alice Brown donation: Shortreed to receive funds for aiding in their school

playground from Alice Brown. 2. Website Update: DPAC’s engagement in the “Enhancement Agreement”

video uploaded: http://langleydpac.ca/enhanced-student-learning/ ● Video played and Enhancement Agreement explained ● Enhancement Agreement accessible via link on DPAC &

District web pages located w/video 3. Draft budget for 2018-2019: Presented by: Kerri Ross

● Budget line 7720: error line “variance” to carryover should read $900.00

● Motion to have DPAC Rep’s to bring budget to motion before next DPAC Mtg.

Reports from Executives: President’s Report: Attended SB Meeting; 1:1 Superintendent Mtg; Treasurer’s Report:

8. Committee Reports: Inclusive Ed: Suzanne Perreault: Next Mtg April 30, 2018

Richard Bullpit: Teresa Blades (Tina Patterson) EP: Tereasa Blades & Kerri Ross (Suzanne Perreault, Alt): Next Mtg May 14, 2018 LAT: Lisa Moore (Dawn Perrault, Alt): Next Mtg, April 24, 2018 LGBTQ: Lisa Moore (Dawn Perrault & Stacey Wakelin, Alt) LPPL: Bernice Kristoff-Trowell

BCCPAC: Jennifer Engele: Conference Date: May 4-6, 2018 ● https://bccpac.bc.ca/ - Conference Link ● https://bccpac.bc.ca/index.php/conferences1/conferences/agm/resolutions-submission

s - Resolutions Link ● https://bccpac.bc.ca/index.php?option=com_content&view=article&id=545&Itemid=14

3 – Proxy Link (Due April 20th)

Guest Speakers: Bernice Kristoff-Trowell Middle School Consultation: Dawn Perrault

9. Correspondence 10. Announcements and upcoming events:

1. Budget Open house Tuesday June 12th 2. Next meeting Annual General Meeting (AGM): New Executive voted in

● Survey on Tables


http://langleydpac.ca/enhanced-student-learning/

https://bccpac.bc.ca/

https://bccpac.bc.ca/index.php/conferences1/conferences/agm/resolutions-submissions

https://bccpac.bc.ca/index.php/conferences1/conferences/agm/resolutions-submissions

https://bccpac.bc.ca/index.php?option=com_content&view=article&id=545&Itemid=143

https://bccpac.bc.ca/index.php?option=com_content&view=article&id=545&Itemid=143


*Next School Board Meeting is April 24, 2018 *Next DPAC General Meeting is May 17, 2018



ya:yəstəl' (Aboriginal Advisory Committee) Meeting

Date: Friday, May 25, 2018

Location: School Board Office

Attendees: Mike Morgan Donna Robins Julie Allen

Cheryl Gabriel Lekeyten David Kenworthy

Katie Pearson Rosemary Wallace

Topics Discussed:

School Board Office Meeting Room Changes

ya:yəstəl' members were shown Phillis Atkins’ spindle whorl and swexli Aboriginal Education

Enhancement Agreement logo that has been transposed onto the glass walls of room 210 on the

second floor of the School Board Office

Reconciliation Plaque Ceremony – Gordon Greenwood and James Hill Elementary Schools

ya:yəstəl' members were invited to attend both James Hill Reconciliation Plaque Assembly and

Gordon Greenwood's annual day recognizing the school's commitment to Truth and

Reconciliation. At James Hill, Residential School Survivors and Aboriginal Support Worker Bonnie

Morgan were honoured for their work before the plaque was presented by Principal Chris Wejr.

At Gordon Greenwood, the entire school attended an assembly to reaffirm their commitment to

Truth and Reconciliation. Cultural Presenters visited classrooms while Aboriginal Support

Workers presented the Blanket Exercise to Grade 6 and 7 classes.

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LGBTQ+ Minutes – March 15, 2018 Page 1 of 2

DISTRICT LGBTQ+ COMMITTEE MEETING

MINUTES THURSDAY, MARCH 15, 2018

4:00 P.M. TO 5:30 P.M. SBO – Board Room

Attendance:

Liz Beacom – Excluded Claire Guy – Assistant Superintendent

Debbie Reimer – CUPE1260 Andrea Ruffo – LTA/Sec. Counselling

Wendy Cook – LTA Renge Bailie – District Principal

Darren Storsley – LTA

Daniela Cohen – CJIBC

Regrets:

Jessica Bain – LTA/Sec. Counselling Susan Cairns – School District Foundation

Brian Leonard – LPVPA David Todd – Trustee

Megan Duke – Excluded

Roundtable Introductions and Updates

Approval of the Minutes: February 8, 2018 – APPROVED Old Business: None Diversity and Respect Week – Review

• A great job done by all schools and a real variety of different celebrations of diversity

• Some examples were mentioned: o RE Mountain – bookmarks were very successful – slam poetry event o James Hill – a great event to demonstrate to children what it is like to have a physical

disability o Langley Fine Arts – elementary art projects celebrating diversity o Team photos in blue shirts o Lots of people wearing pink o Rainbow week at HD Stafford Middle School

• Appreciation for the T-shirts that were created celebrating diversity - a very successful project

GSA Meeting in March – Grades 7-12

• Another successful student District Operation Rainbow meeting recently

• Brought in community partners such as Encompass

• Discussed with students questions about how to make the community safer o What are things we need to teach the community about being open and supportive? ie:

doctors, dentists, ie: honouring the right pronouns

• There is a community LGBTQ++ group that also meets based out of the Child Youth Mental Health Collaborative work

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LGBTQ+ Minutes – March 15, 2018 Page 2 of 2

• One more Operation Rainbow meeting left before the end of the year

• Renge has booked Kristin Stewart - a sex ed educator – to bring an inclusive sex ed workshop to the GSA – for the last meeting, ie. dating, STI’s, safe relationships

• Will add a social event for the end of the year

• Good work happening – all secondaries now have a GSA o Betty Gilbert Middle School and HD Stafford Middle School do have kids participating in a

GSA

SOGI School Leads – No update at this time Roundtable Updates: SOGIEducation.org

• Renge shared the revamped website – SOGI123.org – redone to coincide with Pink Shirt Day

• Spreading into Alberta

• The model is working well

• For educational resources – the tab at the top is called “for Educators”

• A new parent link

• Renge showed the website and highlighted the new sections and the parent section

• They are currently working on producing parent videos soon to be released RCMP Initiative – Safe Place

• Renge shared the Provincial E Division RCMP anti-LGBTQ+ Crimes posters and stickers

• Discussion about whether or not the stickers should be up in schools

• Package of information includes a training video

• Constable Heather McLaren is our contact

• Good to share with community partners

Wendy Cooke – Human Dignity Coalition

• Wendy reported on the work of the Human Dignity Coalition

• There will be 2 general meetings per year

• Welcome members of this group to attend the meeting on May 2, 2018 at WGSS

• Lenny Yun will be a part of this and bring students

• The Coalition will be doing a delegation at the April 10, 2018 Board meeting

• Rosemary Wallace will help with the communication

• Looking for partner groups who are wanting to be inclusive

• Stacey Wakelin – Parents for Inclusivity – hosting an event on June 12, 2018 – Understanding Poverty

Daniela Cohen

• Offered to do peer mediation training for the leaders of GSAs in schools at their own schools Debbie Reimer

• Students don’t like the title “GSA” for their clubs at the School

• Need to come up with the new name

• WGSS uses “Pride Club”

• QSA is a common option Next Meeting: May 17, 2018; 4 – 5:30 p.m.

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LGBTQ+ Minutes – May 17, 2018 Page 1 of 2

DISTRICT LGBTQ+ COMMITTEE MEETING

MINUTES THURSDAY, May 17, 2018

4:00 P.M. TO 5:30 P.M. SBO – Board Room

Attendance:

Lisa Moore – DPAC Sandra Sangha – CUPE 1260

Liz Beacom – Excluded Claire Guy – Assistant Superintendent

Debbie Reimer – CUPE 1260 David Todd – Trustee

Wendy Cook – LTA Renge Bailie – District Principal

Darren Storsley – LTA Brian Leonard – LPVPA

Daniela Cohen – CJIBC Megan Duke – Excluded

Jessica Bain – LTA/Sec. Counselling

Regrets:

Susan Cairns – School District Foundation Dianne Chretien – LPVPA

Vanessa Jaggi – LPVPA Andrea Ruffo – LTA/Sec. Counselling

Sandra Averill – District Teacher

Roundtable Introductions and Updates

• Recognizing that today is International Day of Homophobia, Transphobia and Biphobia

Approval of the Minutes: March 15, 2018 – APPROVED OLD BUSINESS: RCMP Safe Space Stickers

• Renge has taken this to the Superintendent

• Question raised – does this invite other issues coming into the building?

• LTA office has put them up

• Next step – we need to order a specific number and sign off on the contract and then they will provide them to us

• 24 of them out there right now

• Cst. Heather McLaren is in charge of this GSA

• Last GSA meeting held May 14, 2018

• About 40 students

• Kristin from Options came and did a sexual health session with the students (2.5 hours)

• Another strong year

• Renge is considering making changes to the format next year and hoping to ask 4 different secondary schools to have their own high school GSA to host one of the meetings

• Need 4 schools to take that on for next year

• Huge thank you to Langley School District for the bussing

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LGBTQ+ Minutes – May 17, 2018 Page 2 of 2

SOGI School Leads

• We have SOGI Leads in almost all of our schools

• Many schools have more than one Lead person SOGI Updates

• Provincial education lead – Matt Carruthers – has decided to go back to his school to be a Principal in Delta

• They are now posting for 2 x .6 FTE positions to be SOGI Leads

• 2 positions – 1 Operational Lead and 1 Educational Lead

• 54 out of 60 Districts are now involved

• Education Lead is ensuring that materials are available

• The work is going to Alberta and beyond

• SOGIeducation.org

• Lots of the resources have been translated

• New parent videos

• Minister of Education, Minister Fleming voiced his Ministry’s ongoing commitment to the SOGI work

New Business: SOGIeducation.org – Parent Resources

• Renge distributed the new parent brochures and showed the parent resources available on the website

• Parent videos are divided into elementary and secondary

• There is a powerpoint presentation for parents SOGI101 and SOGI 102 Workshops

• Renge would like to host 2 workshops next year for any SD35 Staff - SOGI 101 – for people who don’t know about it, SOGI 102 – for those folks who know more

• Would like to invite members from the LGBTQ+ Committee to co-present with Renge

• Renge will still do some presentations for parents as well

• For new hires to the District – should include policy 7200 into the Orientation of new people hired to the School District and TTOC’s

• Also send out something separate to all hires

• Suggestion made to share resources and reach out to Vancouver and Surrey School Districts to share information

• Include the BC Human Rights Code in the communique

• Have something that comes out in October

• Include it on the Staffnet part of our website

• Include it when we do safety protocols at opening staff meetings

• Sign off for staff a possibility Plans / Ideas for Next Year

• Connecting with graduated students

• Youth Hub - Friends of Dorothy Next Meeting

• We will send an invitation letter to each partner group to send a representative to the Committee in the fall

• It is a Board Committee with a Terms of Reference

• In the past - we have been flexible with inclusion

• We do not necessarily open to extend to all community members – we invite as guests

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Inclusive Education Committee – Minutes – May 18, 2018 Page 1 of 2

Inclusive Education Committee Meeting

Minutes

Friday, May 18, 2018

9:00 a.m. SBO - Room 129

Integrity, Excellence, Courage, Community

Present: Carmen Eberle Learning Support Services Mal Gill Assistant Superintendent Renge Bailie Student Support Services Rosemary Wallace Trustee Wendy Cook LTA Marnie Wilson CUPE 1260 Suzanne Perreault DPAC Regrets: Bernice Way Encompass Support Service Society

Welcome - Acknowledgement – Mal Gill • Mal visited Kwantlen /Katzie community yesterday re flooding – spoke about the sandbagging at Ft Langley

and all the students filling sandbags; the positive feedback and the help of the Community working together as a whole

• The District provided pizza lunches to all the students; was very much appreciated by all

Updates -

• Mal shared a ppt about the importance of this meeting and the work of the Committee

• Mental health Curriculum – 2 retired counsellors have been hired re project - Shelley Fritz and Mary Krisch for Secondary and Middle schools

• Renge shared that Stan Kutcher, renowned doctor, who has written curriculum for high school students will be the basis of this work

• Building a frame work for next year

• Late meeting in June 2018

• How to build mental health literacy for staff, students and parents

• BCTF training presidents about mental health first, then train their staff

• MOOC (Massive Open Online Course) at UBC or teammentalhealth.org for further information

• Will be some parent nights and partnering with DPAC to understand mental health literacy

• Mike Pue, District Principal is focusing on MyEdBC– he is the advocate for Children in Care. There are 199 students currently in care; communicates with community agencies

• We are supporting Aboriginal students and Learning Support for students

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Inclusive Education Committee – Minutes – May 18, 2018 Page 2 of 2

LGBTQ+ • Meeting completed for LGBTQ+ for the school year, also honoured Claire Guy, as this was her last

meeting, Claire was instrumental of starting LGBTQ+ at the District along with Renge

GSA • guest speaker from Options spoke about sex education from an inclusive standpoint

Parents Guide to Learning Services - Carmen Eberle • Draft will be worked on this summer for the Committee to look over before it is made public

• The handbook will be for parents, staff, etc. (One Stop Shopping)

New Grade 10 Math Exam - Suzanne Perreault • Profound because working committee seeing accomplishment out in the Communities

• Testing – need to ensure Resource Teachers are equipped and ready for the new school year with students with IEP’s, etc.

• Carmen advised that resources are in place, scribes, calculators; have been set up in Office 365 for Resource teachers with universal support for students with IEP with IT

• Numeracy assessment should be the name, instead of math exam

• Grad requirement, not an opt out yet, Mal to follow up

• Numeracy for grade 11 at LFA; math levels not difficult, language embedded for kids

• Not about math skills, its numeracy, are we preparing students with those types of questions. Question as to whether or not there will be an opt out for certain students

• Ministry is taking feedback re new curriculum

• Around ELL learners, only in English, is that sufficient?

• Students faced with word problems, they shut down, have a difficult time completing these questions

• K-10 – more based around word problems in the new curriculum, students will be prepped way better for the future

Inclusion, Social Media and Educators - Suzanne Perreault • parent with high anxiety is surprised to find her child’s teacher on the same social media site

• looking for support, teachers should be allowed to go on, but a person could block them

• maybe a disclaimer on the site, telling them who you are re teacher, admin, etc.

• need to be very careful about social media, professional role to play

• teachers are parents as well

Support Programs for Elem. Students - Marnie Wilson • Discussion on closed low incident programs at elementary schools

• What is main role of closing programs? Why is it available at Middle School and not Elementary?

• Perhaps look at programs that can come back in elementary for students with severe special needs, etc.

• Some students have social anxiety, they shut down, but can do the work in another room

• Transition elementary students to be prepared environments as they get to higher grades

• Looking for a happy medium this year, ensuring kids get supports and having a balance of push in and pull out supports

• Need to look for a module – influx of new staff to system, don’t have all the tools and brand-new teachers – no tool box yet, not enough SEA’s.

Other – • Invite letters will be sent out in the Fall, 2018 school year for the Inclusive Education Committee members

• Will have a tentative schedule of meeting dates

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Emergency Preparedness Mtg. - Minutes – May 14, 2018 Page 1

Emergency Preparedness Committee Meeting

Minutes

May 14, 2018 4:00 p.m.

SBO - Room 355

Integrity, Excellence, Courage, Community

Present: Kerri Ross-Grizjen, Rod Ross, Tanya Kerr, Megan Duke, Karen Wagner, Deah Paton, Sean Oliver, Claire Guy, Mal Gill 1. Welcome and Roundtable Introductions

a. Introductions – welcome Megan Duke to the Committee 2. Tent Storage and Distribution – Suzanne

• Forty-two tents are ordered and on their way

• DPAC ordered a tent for every school and have included all of the schools (ones who had used their DPAC funds)

• Size – 24 x 12 feet in size with a rollup front and back

• Can be used as a true shelter and / or command centre

• Cost of their tent was $299.00 per unit

• Each school will only have to pay the tax

• District to send a thank you letter to Home Depot

• The children who have to stay for 72 hours in an elementary school will actually fit

• Shipping savings was 1600.00 with a discount of 20%

• Suggestion made to notify Susan Cairns in order to publicly thank with Foundation supporters

• Tents will be delivered to Maintenance then, Karen will coordinate the distribution to schools via mail runs

• Big thank you to DPAC and Kerri!

3. Drill Schedule Revisions - Megan

• Megan has revised the Drill Schedule

• A schedule did exist before and principals were aware of it and followed it, but she has put it into a more manageable schedule with an online reporting component

• Tracking schedule online

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• Can also be found on the website page for the Joint Health and Safety Committee

• Schools can combine drills at the same time…example you can do the EQ drill and evacuate the school after

• For semestered schools we like to do this for both semesters

• Suggestion made to time evacuations

• Some schools already do this such as LFE

• Suggestion made to re-schedule a drill tentatively planned for January – due to the potential of bad weather

• Suggestion of adding to the form - a drill that may have blocked exits

4. Student Release Form

• Added languages at the top right hand corner of the form for English Language Learners

• District needs to try the form to see how it works

• The Vancouver form includes station numbers for pick- up but we are not yet ready to do this – but for future

• The originals will have colour on the form for key highlighted areas

• The forms should go out to schools in June and should be part of the opening package

• Parents need to fill out the entire form for each child

• Ensure that schools make a copy of the form so that there are back ups

• Claire suggested a practice reunification drill with a trial with a smaller school next year

• A couple of minor changes to the form were suggested and Claire will update

5. Sanitation Follow Up – Karen / Claire

• Portable Toilets - this will be funded through DLT

• Committee reviewed 5 different examples and decided on a bucket system with a toilet seat and bag liner

• Bio-hazard pails are $50/ pair – each bucket with the lid

• The bucket could be used as storage while it sits in the classroom

• Suggestion that we also need one sharps container for each school

• Schools can actually pick those up for free

• We can figure out how many we need

• We will spend our 2018-19 District budget on supplying as many of these as we can for schools

• Mal will go back to DLT for funding for the emergency bags for additional classrooms

6. Emergency Supply Storage School Survey Follow up – Claire

• Claire distributed the collective response information from schools regarding what supplies they currently have

• Suggestion made to take the information and share with schools and put back on a future agenda item

• This is a large amount of information and will be useful in assisting the District to determine how to move forward and plan

7. Collette O’Reilly for DPAC – Claire

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• Collette O’Reilly from Vancouver is willing to come to speak with DPAC and has provided some possible dates

• The next steps needed for SD35 in the process is to talk about incident command in our schools

• There is common provincial language that goes with the new language with duties that go with it

• We need to teach our schools the new language because that is what the emergency first responders know

• Collettee will come and train our staff for that so they can learn that language and incident command protocols

• The District is connecting with Collette to see if she able to come in August to train our Admin

8. Pro D for Custodial and Maintenance – Claire

• The District should be including our maintenance and custodial group for incident command training

• Claire provided a workshop for custodians and maintenance staff on emergency preparedness on the May 4th 2018 Pro D Day

9. Staff Page Links – Megan

• Megan has links for the Occupational Health and Safety website

• A place we could go to for resources

• Most of the information sits on One Drive

• Desire to have everything online to make it accessible

10. Next Steps for 2018-19

• Committee Membership ▪ Consistency of members has been beneficial ▪ Have we got it right? ▪ High School Principal Rep needed

• Incident Command Training for Staff – in process ▪ Looking at dates for next year

• Reunification Procedures and Practice Drill ▪ Claire went to False Creek Elementary school to observe a drill

• They did it a 2pm in the afternoon

• 20 volunteer parents to come sign up

• Meeting place outside of the school

• Gathering place outside of the school

• Tarps on the ground where the students sit and have 2-3 classes on the tarp

• Releases staff to help with the other process

• ERF to the main command centre, the parent go to the release spot

• They go get the child and bring the child to the parent and the parent goes away ▪ Recommendation to pilot with a few elementary schools next year

• Supplies – ongoing

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• Communication—Explore Walkie – Talkies in schools

• Mal will speak with Abbotsford Secondary Principal- Rob Comeau re presenting / learning from tragedy

Tentative Dates for 2018-19: October 15, 2018 November 19, 2018 January 21, 2019 March 4, 2019 May 14, 2019

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Minutes, Joint S035 / Municipal Liaison Committee - November 15, 2017 Page2

3) BUSINESS ARISING FROM THE MINUTES

a) Draft Joint Use Agreement: Update from Staff Working Group meeting Nov. 1,2017 (June 22 Minutes- Item 3a)

City and/or School District Staff

The Director of Recreation, Culture & Community Services advised that feedback from City staff will be forwarded to school district staff by the end of November.

b) Feedback on the City's Local Government Awareness Day event(June 22 Minutes- Item 4c)School District

The Superintendent will contact City school principals and ask for feedback about the event which he will then forward to the City's Deputy Corporate Officer via email.

c) Grade Crescent Concept Plan: Update from Staff Working Group meetingNov 1, 2017 (June 22 Minutes - Item 5a)City and/or School District Staff

The Manager of Engineering Services advised that the project is scheduled to begin this winter and as part of the planning, City staff will consult with school district staff as previously discussed. She advised that a traffic calming evaluation was undertaken to identify short term traffic calming solutions and long term realignment concepts. She further noted that there has been discussion about a left turn bay into HD Stafford School and a crosswalk to the subdivision across the street. These items will be reviewed by staff and the City's consultant for consideration. There was discussion about consultation and City staff welcomed input from District staff, HD Stafford staff and students. The Manager of Engineering Services advised that the City is looking for solutions to the speed issues in front of the school and to improve overall safety for drivers and pedestrians. This project concept is expected to be presented to Council in the spring of 2018.

4) DISCUSSION

a) Langley Secondary Capital UpdateBrian Iseli, Secretary Treasurer, SD35

CONFIDENTIAL INFORMATION

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Minutes, Joint S035 / Municipal Liaison Committee - November 15, 2017 Page 3

CONFIDENTIAL INFORMATION

b) Statistical information request regarding the opioid crisis

Trustee Coburn requested information about the opioid crisis, asking specifically what resources and programs are available to those in need. She also asked about what resources are available to those in need of mental health services. The Superintendent further advised that the district wants to ensure it is accurately reporting to the school community what services are available and what is being done in the community by the City and by Fraser Health. The Director of Recreation, Culture & Community Services offered to connect the Superintendent with Amanda Laboucane, Community Health Specialist at Fraser Health as she would be able to provide the requested information.

5) FOR INFORMATION

a) City and District staff will coordinate meeting dates for the committee in 2018

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RECREATION, CULTURE, AND PARKS ADVISORY COMMITTEE

May 9, 2018 at 7:07pm

Salmon River Committee Room 4th Floor, 20338 – 65 Avenue, Langley, BC

MINUTES

Present: E. Erickson, (Community Co-Chair) Present: R. Camparmo, D. Gendron, J. Michael Jack, J. Kusack, C. Profitt, and J. Wilkins School Board Representative: R. Wallace Staff: N. Alexander, Recreation Programmer C. Blair, Director – Parks and Recreation A. McIntosh, Recreation Programmer A. Neufeld, Deputy Director - Public Spaces and Community Initiatives K. Stepto, Recording Secretary

A. ADOPTION AND RECEIPT OF AGENDA ITEMS

1. Recreation, Culture, and Parks Advisory Committee – May 9, 2018

Moved by D. Gendron, Seconded by R. Camparmo, That the Recreation, Culture, and Parks Advisory Committee adopt the agenda and receive the agenda items of the May 9, 2018 meeting. CARRIED

B. ADOPTION OF MINUTES

1. Recreation, Culture, and Parks Advisory Committee – April 11, 2018

Moved by J. Wilkins, Seconded by J. Kusack, That the Recreation, Culture, and Parks Advisory Committee adopt the Minutes of the April 11, 2018 meeting. CARRIED

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May 9, 2018 Recreation, Culture, and Parks Advisory Minutes - 2 -

C. DELEGATIONS AND PRESENTATIONS

1. Seniors Programs and Services

N. Alexander and A. McIntosh provided a presentation on Seniors Programs and Services. There are numerous benefits to participating in recreation programs and services, including connection to the community and staying healthy and active for life. Some of the programs and events that are currently being offered for older adults include:

Let’s Dig It

Community Gardens

Chronic Disease Management

Gentle Fitness

Sports: Pickleball and Badminton

Intergenerational Activities

Social Activities

Bus Trips

Outdoor Fitness Equipment (Derek Doubleday) Seniors Week is June 4-8, 2018. Next Steps for programming for older adults include:

Identify potential partnerships and explore opportunities for collaboration and provide support to existing community groups.

Building connections in the community to better deliver intergenerational programs.

Adaptive programming for older adults – Langley Association for Community Living.

Developing programming with the intention of increasing physical literacy in this demographic.

New Fitness Programs – Fall 2018

“ActivAge” is a free 3-month group-led physical activity program for inactive older adults. It introduces participants to physical activity and reinforces their commitment to incorporate it into their daily lives.

“Choose to Move” is a 6-month model designed to introduce older adults to the habit of physical activity, help them meet new friends, and make a positive healthy lifestyle change.

Dance for Life/Adult Ballet

New Bus Tours

Musical expressions

Ukulele Circle

Table Tennis Some of the challenges when providing services for older adults:

Large portion of is entering retirement age.

There is a difference between “older adults” and “seniors”.

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C. DELEGATIONS AND PRESENTATIONS

Connecting with isolated seniors.

Accessible transportation.

Cost of participation.

Making new partnerships/fostering existing partnerships.

Capacity to deliver high-quality programming for those 55+.

2. Community Connections Trails Plan Update A. Neufeld provided an update on the Community Connection Trails Plan and the future plans for parks and trail in the Brookswood/Fernridge Community Plan. He presented the Open Space Policies which refer to neighbourhood parks, pocket parks, plazas, use of indigenous plants in park landscaping, effective landscape design for parks and open spaces, and Crime Prevention Through Environmental Design. He commented on natural parks and the trails within natural parks which will provide public access to the unique natural features of the area. He further noted street greenways which are wide boulevards along major roads that provide an attractive environment to encourage active modes of transportation.

D. REPORTS

1. Co-Chairperson’s Report

E. Erickson reported that he attended the Langley Walk which was a great event. He invited everyone to the opening of the ACUCC Water Park on June 29.

E. CORRESPONDENCE

F. WORK PROGRAM

1. Langley Awards Task Force – Update

E. Erickson reported that the Task Force met to discuss the nomination process and the criteria for the awards. The Task Force will present a formal report and recommendations at the June meeting.

2. Langley Walk – Update This was another successful event with over 800 people in attendance.

3. Pool Advisory Group – Update Update to be provided at next meeting.

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F. WORK PROGRAM

4. Canadian Museums Association Conference

D. Gendron reported that she attended the CMA Conference in Vancouver in April on behalf of the committee. She noted that it was an excellent conference and the keynote address was “Playfulness is More Important than Seriousness”.

G. COUNCIL REFERRALS

H. OTHER BUSINESS AND ITEMS FOR INFORMATION

1. June Parks Tour

Staff will confirm the itinerary for the tour and send out details.

N. NEXT MEETING

Date: June 13, 2018

Location: TBD Time: 5:30pm

O. TERMINATE

Moved by J. Wilkins,

Seconded by J. Michael Jack, That the meeting terminate at 8:41pm CARRIED

CERTIFIED CORRECT:

_______________________________

_________________________________

Community Representative Co-Chair Council Representative Co-Chair

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STAFF REPORT

DATE: June 19, 2018


FROM: Brian Iseli, Secretary Treasurer

SUBJECT: Annual Budget Bylaw 2018/2019 (Third Reading)

RECOMMENDED MOTIONS:

That the Board of Education directs staff to appropriate $1,177,257 of unrestricted surplus to balance the

operating fund for 2018/2019.

That the Board of Education approves staff to appropriate (unrestrict) the following restricted surplus

amounts to balance the operating fund for 2018/2019:

$500,000 Internally Restricted for Infrastructure Replacements

$450,000 District Initiative to Support Technology

$250,000 District Initiative to Support Schools

That the School District No. 35 (Langley) 2018/2019 Annual Budget Bylaw in the amount of $240,670,754

be given third reading, passed and adopted on this 19th day of June 2018.

BACKGROUND:

Boards of Education are required to adopt an Annual Budget on or before June 30th of each year for the

next fiscal year. The adopting of an Annual Budget is by Bylaw. The adoption of the Annual Budget Bylaw

is one of a Board of Education’s significant responsibilities as a Board and is specifically required under the

School Act (Sub-section 113(1)). Three readings of the Bylaw are required. The first two readings were

approved by the Board at the May 29, 2018 Regular meeting. The third and final reading of the Bylaw are

being presented to the Board tonight for final approval.

The School Act also requires a Board of Education to prepare the Annual Budget for the next fiscal year in

the form required by the Minister of Education and containing the content specified by the Minister of

Education (Sub-section 111(2)). For fiscal years beginning after December 31, 2011 the form and content

required by the Minister is that described under the Public Sector Accounting Board (“PSAB”) framework.

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The attached Annual Budget Bylaw for the 2018/2019 Annual Budget, has been prepared under the new

PSAB guidelines. The PSAB framework requires a Board’s Annual Budget to contain the financial information

of all funds for which the Board is responsible. These include the Operating Fund, the Capital Fund and all

the Special Purpose Funds under the Board’s charge.

The Annual Budget Bylaw amount of $240,670,754 for 2018/2019 is the sum of the expenses and capital

purchases in each of these funds and is summarized as follows:

Special Purpose Fund Changes

The Annual Budget for 2018/2019 contains the Classroom Enhancement Fund, which was established by

the Provincial Government in response to the Memorandum of Agreement reached between the

Government and the BCTF after the Supreme Court of Canada ruled in favour of the BCTF in November

2016, restoring Provincial Collective Agreement language that was removed in 2001. This year the funding

for the restored Collective Agreement is being done in stages and only Stage one has been announced to

districts. Stage one is comprised only of funding for teacher staffing and does not include amounts for

overhead costs for the restored language. The amount of funding provided to the District for 2018/2019 to

restore the Collective Agreement language and included in the Annual Budget Bylaw is $14,836,014, all of

which is intended for teacher staffing. The District is still waiting for Stage 2 funding that will be for any

changes in teacher staffing and the overhead costs for the restored language. Last year the District was

allocated $896,458 for overhead and the District has requested funding of $892,910 for 2018/2019 to cover

the ongoing costs for the restored language. These costs are not budged in the 2018/2019 Budget and will

be cost items for the Amended Budget if the funding for these ongoing costs are not allocated to the

District by the Ministry.

Operating Fund

The majority of the Board’s financial operations is included in the Operating Fund. For 2018/2019, the

Annual Budget Bylaw contains an Operating Fund deficit of $2,377,253 which will be offset by an

appropriation of prior years’ surpluses to produce a balanced budget position in this fund. This will require

a Board motion prior to the third reading of the Bylaw on June 19th.

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Agenda 64

ANNUAL BUDGET BYLAW 2018/2019

A BYLAW of the BOARD OF EDUCATION OF SCHOOL DISTRICT NO. 35 (LANGLEY) (called the "Board") to adopt the Annual Budget of the Board for the fiscal year 2018/2019 pursuant to section 113 of the School Act, R.S.B.C. 1996, c. 412 as amended from time to time (called the “Act”). 1. The Board has complied with the provisions of the Act respecting the Annual Budget adopted by this bylaw. 2. This bylaw may be cited as School District No. 35 (LANGLEY) Annual Budget Bylaw for fiscal year 2018/2019. 3. The attached Statement 2 showing the estimated revenue and expense for the 2018/2019 fiscal year and the total budget bylaw amount of $240,670,754 for the 2018/2019 fiscal year was prepared in accordance with the Act. 4. Statement 2, 4 and Schedules 2 to 4 are adopted as the Annual Budget of the Board for the fiscal year 2018/2019. READ A FIRST TIME THE 29TH DAY OF MAY, 2018; READ A SECOND TIME THE 29TH DAY OF MAY, 2018; READ A THIRD TIME, PASSED AND ADOPTED THE 19TH DAY OF JUNE, 2018. _________________________________ Trustee Robert McFarlane Board Chair _________________________________ Brian Iseli, CPA, CMA Secretary Treasurer I HEREBY CERTIFY this to be a true original of School District No. 35 (LANGLEY) Annual Budget Bylaw 2018/2019, adopted by the Board the 19th day of JUNE, 2018. ____________________________________ Brian Iseli, CPA, CMA Secretary-Treasurer

Agenda 65


STAFF REPORT

DATE: June 19, 2018



SUBJECT: Five Year Capital Plan 2019/2020

RECOMMENDED MOTION:

In accordance with provisions under Section 142 of the School Act, the Board of Education of School

District No. 35 (Langley) approves the proposed Five Year Capital Plan 2019/2020, as provided on the

attached Five Year Capital Summary.

BACKGROUND:

The Ministry of Education requires school districts to submit a Five-Year Capital Plan annually by June 30th

which is intended to prioritize the district’s investment decisions related to capital projects. The Capital

Plan submitted in the districts’ 2017/2018 school year will have approvals for the Ministry’s fiscal year

2019/2020.

Each Board of Education must have a Long-Range Facilities Plan (LRFP) in place for its school district that

lays out management strategies for its inventory of capital assets in support of educational programming

goals. The LRFP does not need to be submitted as part of a Five Year Capital Plan, although the Ministry

may request pertinent sections from it to inform its Capital Plan review process. The School Act further

states that, before submitting a Capital Plan to the Ministry for approval, a Board of Education must

approve the Capital Plan for its school district only by resolution (see attached). Ultimately, the Minister

has the ability to either: approve; approve with modifications; or reject a Capital Plan, as submitted by the

Board to the Ministry. The Capital Plan Instructions are published by the Ministry to ensure that individual

Capital Plans submitted by Boards of Education meet the provisions of the School Act, which in turn allows

the Ministry to generate its own multi-year Capital Plan at the provincial level. This Ministry’s Capital Plan

is subject to annual capital funding approval by the Treasury Board.

Agenda 66


The Ministry is seeking capital project requests under the following capital programs:

Annual Capital Programs:

School Enhancement Program (SEP)

Carbon Neutral Capital Program (CNCP)

Bus Acquisition Program (BUS)

Playground Equipment Program (PEP)

Major Capital Programs:

Seismic Mitigation Program (SMP)

School Expansion Program (EXP)

School Replacement Program (REP)

Building Envelope Program (BEP)

Capital Project Approval Process

Project requests will follow either a one-stage or a two-stage approval process as part of the annual Five

Year Capital Plan submission process.

One-Stage Approval Process

All requests made for an Annual Capital Program project (SEP, CNCP BUS, or PEP), or a BEP project, will

undergo a one-stage approval process. Ministry support for a qualifying project request will be based on

the information provided by school districts under the appropriate tabs in the Capital Plan Intake

Spreadsheet.

Two-Stage Process

By contrast, all requests for a Major Capital Program project (SMP, EXP, or REP) will undergo a more

extensive two-stage process. Initial Ministry support for a qualifying project request will be based on the

preliminary information provided in a Project Request Fact Sheet, Seismic Project Identification Report,

etc. depending on the program.

Agenda 67


Under both processes, a Board of Education is responsible for using its local funds to cover the initial

costs for any planning work and reports required to determine a proposed scope and preliminary cost

estimates for a requested capital project.

The Capital Plan Response Letter

Once the assessment of Capital Plan submissions from all school districts has been completed by the

Ministry, and the provincial Budget has been formally announced by the Province, the Ministry will notify

each school district with a written response regarding its Board’s Five Year Capital Plan submission.

The Capital Plan Response Letter will identify the specific capital projects from the Annual Capital

Programs and Major Capital Programs that are being supported for capital funding under the Ministry’s

Capital Plan. The letter will also advise the school district of the next steps for each of the supported

projects, which may include:

Proceed to acquiring a site for a SMP project; EXP project; or, REP project

Proceed to developing a Project Definition Report (PDR) for a SMP project; EXP project; or, REP

project

Work with BC Housing, when contacted, on developing a BEP project

Proceed to the design, tender and construction for a SEP project; or CNCP project

Proceed to acquiring a bus(es) for a BUS project

Proceed to the purchase and installation of playground equipment for a PEP project

Upon receipt of the Capital Plan Response Letter from the Ministry, the Board of Education must adopt a

single capital bylaw. This capital bylaw encompasses all capital projects included in the Capital Plan

Response Letter.

Project Contribution Policy

All major projects, other than the least cost option for a seismic mitigation project, require Boards of

Education to contribute to the cost of the project, including:

School Addition

New School

School Replacement

Agenda 68


Seismic Mitigation Project (where a school district chooses to advance a different project scope

that is not the least cost option)

The required contribution will be assessed by government on a case-by-case basis dependent on the

current financial situation of the school district. The value of the contribution will be negotiated during

the development of the Project Definition Report.

Apprentices on Public Projects Policy

All capital projects valued at $15 million or greater must comply with the Province’s Apprentices on Public

Project Policy. Under the policy, contractors working on major projects funded by the Province are

required to demonstrate an engagement in apprentice training and to show a commitment to using

apprentices on these projects. For more information, visit:

https://www2.gov.bc.ca/gov/content/industry/construction-industry/apprentices

Major Capital Program Requests

All Major Capital Program projects (including EXP, REP, but not including SMP or BEP) proposed for Year

One, Year Two and Year Three of an annual Five Year Capital Plan require a project-specific Project

Request Fact Sheet (PRFS). Year One projects should be sufficiently developed to provide a reliable

assessment of need, scope of work, schedule and cost estimate. This information allows the Ministry to

properly evaluate an individual project request against both Ministry capital program criteria and other

capital priorities across the province. Year Four and Year Five projects are understood to be notional,

based on the best cost estimate, scope and schedule information for the project that is available at the

time. Understandably, this project information will require further refinement in future Five Year Capital

Plan submissions, as those project requests move into an imminent timeframe.

Project Request Fact Sheet (PRFS)

The PRFS is a relatively simple document to complete (in most cases not requiring extensive consultant

involvement), and provides a preliminary assessment of a proposed capital project that a Board of

Education deems to be a high priority for its school district. To enable the Ministry to gain a reasonable

understanding of the priority for a proposed project, the PRFS is intended to outline the particular capital

need facing the school district, along with options to feasibly address that need, involving both

operational changes and capital solutions based on student enrolment forecasts and utilization of student

space in existing schools. For existing schools, the Facility Condition Index (FCI) may be a factor in

determining future major capital investment. From the PRFS, the Ministry should be able to discern what

risks may exist related either to undertaking an approved project or by deferring the project.

Agenda 69

https://www2.gov.bc.ca/gov/content/industry/construction-industry/apprentices

Agenda 70

Project rank Project Description 2019-2020 2020-2021 2021-2022 2022-2023 2023-2024

Southwest Yorkson Elementrary 1 NEW 430+80 Capacity Elementary 28,000,000

Property Willoughby Slope 2 SITEACQ 15 Acre Property for Middle & Secondary D49 School 38,000,000

North East Latimer Elementary School 3 NEW 430+80 Capacity Elementary 28,000,000

Langley Secondary expansion 4 ADD Expansion due to restored language 7,000,000

DW Poppy 5 ADD Middle expansion project 4,500,000

Walnut Grove Middle Site & School 6 NEW 7.5 Acre Site and 750 Capcaity School 19,000,000 38,000,000

Expansion of West Langley to Middle 7 EXP Modular addtion for Middle School 5,000,000

Property South West Latimer 8 SITEACQ 5 Acre Property Acquisiton for Elementary 15,000,000

Property Brookswood Fernridge 9 SITEACQ 12,500,000

Shortreed SMP Seismic upgrading of H1 Blocks 5,000,000

Apex (Vanguard) SMP Seismic upgrading of H1 Blocks 5,000,000

RE Mountain SMP Seismic upgrading of H1 Blocks 5,000,000

DW Poppy SMP Seismic upgrading of H1 Blocks 5,000,000

Brookswood Secondary SMP Seismic upgrading of H1 Blocks 5,000,000

Brookswood Secondary SEP Window replacement - Curtain Wall 400,000

DW Poppy Secondary SEP Window replacement - Curtain Wall 400,000

Aldergrove Secondary BEP Building envelop project 800,000

Nicomekl Elementary PEP Playground 90,000

Glenwood Elementary PEP Playground 90,000

Topham PEP Playground 90,000

79,370,000 30,000,000 28,000,000 29,000,000 55,500,000 221,870,000

School District No. 35 (Langley)

2019-2020 Five-Year Capital Plan Summary

Agenda 71


STAFF REPORT

DATE: June 19, 2018



SUBJECT: Trustee Election Bylaw No. 2018-01

RECOMMENDED MOTION:

That the School District No. 35 (Langley) Trustee Election Bylaw No. 2018-01 be given first reading.

That the School District No. 35 (Langley) Trustee Election Bylaw No. 2018-01 be given second reading.

That the Board of Education of School District No. 35 (Langley) approves having all three readings of the

Trustee Election Bylaw No. 2018-01 at tonight’s meeting.

That the School District No. 35 (Langley) Trustee Election Bylaw No. 2018-01 be given third reading,

passed and adopted on this 19th day of June, 2019.

BACKGROUND:

The Board’s current Trustee Election Bylaw 2014-01 needs to be repealed and a new election bylaw put in

place. The new bylaw is similar to the previous bylaw, the main change is that it has been revised to

update references to section numbers in the Local Government Act, as the Local Government Act was

substantially re-organized after the 2014 general school election.

This is being presented at this meeting, as the last day by which a Board of Education must adopt an

election bylaw in order for the election bylaw to apply to the 2018 general school election is August 7,

2018. Trustee Election Bylaw No. 2018-01 is attached for Trustee’s review.

Agenda 72

SCHOOL DISTRICT NO. 35 (LANGLEY) TRUSTEE ELECTION BYLAW NO. 2018-01

1

A bylaw to provide for the determination of various procedures for the conduct of general school elections and

other trustee elections.

Preamble:

Under the School Act, the Board of Education may, by bylaw, determine various procedures and requirements

to be applied in the conduct of trustee elections.

In School District No. 35 (Langley), trustee elections are held in the following trustee electoral areas:

TEA # Trustee electoral area description: # of trustees

1 Municipality of the Township of Langley Five

2 Municipality of the City of Langley Two

The Board of Education of School District No. 35 (Langley) wishes to establish various procedures and

requirements under the authority of the School Act for trustee elections.

[References: School Act s.37, s. 38(4)]

The Board of Education of School District No. 35 (Langley), in an open meeting of the board, enacts as follows:

1. Definitions

The terms used shall have the meanings assigned by the School Act, the Local Government Act, and the

Local Elections Campaign Financing Act except as the context indicates otherwise.

“Board” or “school board” means the Board of Education of School District No. 35 (Langley).

“By-election” means a trustee election to fill a vacancy on the Board in any of the circumstances

described in section 36 of the School Act.

“Election” means a trustee election.

“General Voting Day” means the date on which general voting for a trustee election is to take place,

whether part of the general school elections or a by-election.

“Minister” means the Minister of Education

[Reference: School Act, s. 36]

2. Application

This bylaw applies to both general trustee elections and by-elections, except as otherwise indicated in

this bylaw.

Agenda 73


2

3. Required Advance Voting Opportunities

3.1 Unless the Board is exempted from the requirement by Order of the Minister of Education, an

advance voting opportunity will be held on the tenth day before general voting day.

3.2 Unless the Board is exempted from the requirement for an additional advance voting opportunity

by Order of the Minister of Education, an additional advance voting opportunity will be held on:

i. in Trustee Electoral Area 1, the date specified in the bylaws of the Municipality of the

Township of Langley

ii. in Trustee Electoral Area 2, the date specified in the bylaws of the Municipality of the

City of Langley

[References: Local Government Act s. 107(1); School Act s. 45(1), 45(5)]

4. Order of Names on the Ballot

The order of names of candidates on the ballot will be determined by lot.

[References: School Act s. 46(4), Local Government Act ss. 116, 117]

5. Resolution of Tie Vote after Judicial Recount

In the event of a tie vote after a judicial recount, the tie vote will be resolved by lot in accordance with

the Local Government Act.

[References: School Act s. 46(4), Local Government Act ss. 151, 152]

6. Nomination Deposit

No nomination deposit is required for nomination for the office of school trustee.

[References: School Act ss. 45(9), 46(4); Local Government Act s. 88]

7. Number of Nominators

The minimum numbers of qualified nominators for a trustee candidate in Trustee Electoral Area 1 is

two. The minimum number of qualified nominators for a trustee candidate in Trustee Electoral Area 2 is

two.

[References: School Act ss. 45(9), 46(4); Local Government Act ss. 86(1), 86(2)]

Agenda 74


3

8. Website Access to Candidate Nomination Documents and Campaign Financing

Disclosure Statements

8.1 The Board authorizes public access, during the regular office hours at the Board’s office, to

nomination documents of trustee candidates by internet or other electronic means until 30 days

after declaration of the election results.

8.2 In accordance with the Local Elections Campaign Financing Act, the Board will make available

to the public for inspection during the regular office hours of the Board’s head office, the trustee

candidates’ campaign financing disclosure statements and supplementary reports until 5 years

after general voting day for the election to which the trustee’s campaign financial disclosure

statements and supplementary report relate either by providing

(a) access by internet, or

(b) a copy of that information for inspection

8.3 The Board will, on request, provide a copy or other record of trustee candidates’ campaign

financing disclosure statements and supplementary reports for as long as they are required to be

available to the public under section 8.2.

8.4 Before providing the services under section 8, the Board, requires the person requesting the

service to

(a) satisfy the Board that any purpose for which personal information is to be used is permitted

by section 63 of the Local Elections Campaign Financing Act; and,

(b) provide a signed statement that

(i) the individual, and

(ii) if applicable, any individual or organization on whose behalf the first individual is

accessing, inspecting or obtaining the copy or other record

will not use personal information included in the copy or other record except for a purpose

permitted under the Local Elections Campaign Financing Act.

[References: School Act s. 45(1), Local Government Act s. 89(7), and (8), Local Elections Campaign Financing

Act, ss. 58 and 59]

9. Application of Local Government Bylaws

(a) In Trustee Electoral Area 1, the election bylaws of the Municipality of the Township of Langley

apply to trustee elections conducted by the Municipality of the Township of Langley, except for

bylaws determining the minimum number of nominators, the order of names on the ballot, the

Agenda 75


4

resolution of tie votes after judicial recount, requiring a nomination deposit, or any other matter

on which the local government bylaws may not by law apply to a trustee election.

(b) In Trustee Electoral Area 2, the election bylaws of the Municipality of the City of Langley, apply

to trustee elections conducted by the Municipality of the City of Langley, except for bylaws

determining the minimum number of nominators, the order of names on the ballot, the resolution

of tie votes after judicial recount, requiring a nomination deposit, or any other matter on which

the local government bylaws may not by law apply to a trustee election.

[References: School Act s. 37(1), s. 38(4)-(5), s. 45(8)-(10), s. 46(4)]

10. Title

This Bylaw may be cited as ‘School District No. 35 (Langley) Trustee Election Bylaw No. 2018-01.’

11. Repeal

School District No. 35 (Langley) Trustee Election Bylaw No. 2014-01 is hereby repealed.

READ A FIRST TIME the 19th day of June, 2018.

READ A SECOND TIME the 19th day of June, 2018.

READ A THIRD TIME, PASSED AND ADOPTED the 19th day of June, 2018,

_________________________

ROBERT MCFARLANE

BOARD CHAIR

(Corporate seal)

_________________________

BRIAN ISELI, CPA CMA

SECRETARY TREASURER

Agenda 76


STAFF REPORT

DATE: June 19, 2018



SUBJECT: Trustee Indemnity Adjustment for December 1, 2018

RECOMMENDED MOTIONS:

That the Board of Education approves the adjustment to Trustee Indemnity effective December 1, 2018 for

Trustees of the newly appointed Board, as follows:

Trustee $ 25,690

Vice-Chair $ 26,690

Chair $ 27,690

That the Board of Education approves the adjustment to Trustee Indemnity effective January 1, 2019, once

the tax changes are in effect, as follows:

Trustee $ 28,490

Vice-Chair $ 29,490

Chair $30,490

That the Board of Education approves an annual adjustment to Trustee’s salary effective January 1, based

on Statistic Canada Consumer Price Index (CPI).

That the Board of Education refers to the Policy Committee to update the preamble for Policy No. 1400 –

Trustee Indemnity, to reflect the change in the Federal Income Tax Act.

That the Board of Education refers to the Policy Committee to clarify and update the wording of clause 4

in Policy No. 1400 – Trustee Indemnity “…the current method of calculating the Trustee Indemnity.”

Agenda 77


BACKGROUND:

Policy No. 1400 – Trustee Indemnity (attachment 1) requires that Trustee Indemnity be reviewed at a

public meeting in the last year of the Board of Education’s term of office and that the process for

determining the Trustee indemnity be a public one guided by the regulations to the policy.

A committee was formed consisting of three members of the community (Tom Louie, Marsha Wilson and

Bruce Farquhar) who are not directly affiliated with the School District. The Superintendent provided the

Terms of Reference for the Committee which consists of factors such as Trustee indemnity, benefits,

expenses and professional development, as well as the current method of calculating Trustee indemnity.

The Committee was also advised that they may hold public meetings to receive public input during the

process.

At the end of the process, the Committee is requested to provide its report to the Superintendent, along

with its recommendations with respect to the items included in the Terms of Reference.

The Superintendent is required to provide the report to the Board of Education, along with the

Committee’s recommendations. The Trustee indemnity is required to be adjusted on December 1st.

The committee met and reviewed the following items before coming to their recommendation on Trustee

Indemnity:

Policy No. 1204 - Bylaws of the Board

Policy No. 1000 - School Board Powers & Duties

Policy No. 0002 - Stewardship of Board of Education

Policy No. 1400 - Trustee Indemnity

2017/2018 SD No. 35 Board/Committee Meeting Schedule

Various School Districts’ Comparison (Operating Budget, Number of Students & Compensation)

List of 'public events' that Trustees attend as representative of School District No. 35

Township of Langley and City of Langley - Mayor and Councillor Compensation and Township of

Langley Policy No: 01-017

School District No. 35 Enrolment Projection Data

BCSTA website for Trustee Roles and Responsibilities

2018 Personal Tax Calculator to determine the impact of Federal/Provincial Income Tax changes

Income Tax Act [Subsection 81(3)]

School Act [Section 71 (1) (a)]

A comprehensive review of Board meeting minutes

Discussions with BCSTA on Trustee Indemnity

As a result, the committee is recommending using a ratio of the Chair’s salary to FTE to bring them in line

with comparable districts. Based on this method, they calculated the rates for the Chair, Vice-Chair and

Trustees and recommend the following rates be effective December 1, 2018:

Agenda 78


Trustee $ 25,690

Vice-Chair $ 26,690

Chair $ 27,690

The tax change that is planned to be implemented January 1, 2019, removes the 1/3 of non-accountable

allowance which will impact the net pay for trustees. The Committee reviewed the impact of this tax

change and recommended the following rates be effective January 1, 2019 once the tax changes take

place, to address the impact on the Trustees net pay:

Trustee $ 28,490

Vice-Chair $ 29,490

Chair $ 30,490

In addition to the above rates, the Committee also recommended the following:

1. Annually on January 1 Trustee’s salary be adjusted based on Statistic Canada Consumer Price

Index (CPI)

2. Update the preamble for Policy No. 1400 – Trustee Indemnity, to reflect the change in the Federal

Income Tax Act

3. Clarify the wording of Clause 4 in Policy No. 1400 – Trustee Indemnity “……the current method of

calculating the Trustee indemnity”. It is unclear to readers as to what is meant by ‘current

method.’

At the In Camera and Regular meetings on May 29, 2018, the Committee met with the Board to review the

details of the process they followed and to provide the Board with their recommendations for review. At

that meeting, the Board was advised that staff will bring back their recommendations to the June 19, 2018

Regular Board meeting for Trustees approval.

Agenda 79

BOARD OF EDUCATION SCHOOL DISTRICT NO. 35 (LANGLEY)

POLICY MANUAL Policy No. 1400 Date 73 12 02 87 03 02 SUBJECT: TRUSTEE INDEMNITY Revised 92 04 21 95 04 18 01 02 20 14 06 17

The trustee indemnity shall be reviewed at a public meeting prior to Spring Break in the last year of the Board of Education’s term of office. The process for determining the trustee indemnity shall be a public one, guided by the regulations to this policy. The indemnity shall normally be paid on a bi-weekly basis with two-thirds (2/3) considered indemnity and one-third (1/3) considered as expense. A Trustee who resigns prior to completing his term of office, shall refund on a pro-rated basis any indemnity received for his unexpired term of office to the Board.

Agenda 80

REGULATIONS – TRUSTEE INDEMNITY 1400R 1. At the beginning of the last year of the Board of Education’s term of office, the Superintendent of

Schools shall, from a committee consisting of three members of the community, conduct a review of the trustee indemnity;

2. The Superintendent of Schools shall use a public invitation process to select the community members for the committee who shall not be directly affiliated with the school district;

3. The Superintendent shall provide the Terms of Reference for the committee. The Terms of Reference

may consist of factors other than the trustee indemnity, such as trustee benefits, expenses and professional development;

4. The Terms of Reference for the committee shall include the current method of calculating the trustee

indemnity;

5. The committee, in its review, may consider other factors it feels relevant to its work and the Terms of

Reference, and may hold public meetings to receive public input;

6. The committee shall provide its report to the Superintendent of Schools by the beginning of February,

along with its recommendations with respect to the items included in the Terms of Reference;

7. The Superintendent of Schools shall provide a report to the Board of Education at its last Regular

meeting prior to Spring Break, outlining the recommendations made by the committee; and,

8. The trustee indemnity shall be adjusted on December 1st.

June 17, 2014

Agenda 81


STAFF REPORT

DATE: June 19, 2018



SUBJECT: New Policy No. 3206 – Accumulated Operating Surplus

RECOMMENDED MOTION:

That the Board of Education adopts the new Policy No. 3206 – Accumulated Operating Surplus.

BACKGROUND:

As a result of the work completed by the Financial Health Working Group in 2017, it was recommended

that Districts should have an ‘Accumulated Operating Surplus’ policy in place.

The attached new policy was presented at the April 17, 2018 Audit Committee meeting with the

recommendation that it be forwarded to the Policy Committee. The policy was then reviewed at the April

24, 2018 Policy Committee meeting with the recommendation that it be forwarded to the Board for

Notice of Motion at the May 1st Regular Board meeting.

Notice of Motion was served requesting feedback be received by June 8, 2018. No feedback has been

received.

Agenda 82


POLICY MANUAL Policy No. 3206

SUBJECT: ACCUMULATED OPERATING SURPLUS Date 18 06 19

Accumulated Operating Surplus represents the extent to which operating revenues from all previous years

exceeds operating expenditures from all previous years. Accumulated Operating surplus allows the District

to budget for expenditure in excess of revenues in a given year and also serves to reduce financial risk that

can result from unforeseen circumstances.

The Board of Education is responsible for ensuring the District is protected financially from financial risk

and unforeseen circumstances which could negatively affect the education of students. To discharge this

responsibility, the Board will establish a restricted portion of its accumulated operating surplus as per

Policy No. 3205 – Use of Restricted Surplus to mitigate any negative impact such circumstances might

cause.

The Board will also annually internally restrict funds for projects and programs that will be spent in the

next three years when approving the Audited Financial Statements and will disclose the internally

restricted funds in the notes to the Financial Statements.

Agenda 83

REGULATIONS – OPERATING SURPLUS 3206R

1. The Board will annually internally restrict funds for projects and programs that will be spent in the

next three years when approving the Audited Financial Statements and will disclose the internally

restricted funds in the notes to the Financial Statements.

2. When the Board is restricting funds, the first priority is to ensure compliance with Policy No. 3205

Use of Restricted Surplus.

3. Accumulated Operating Surplus should not be transferred to Local Capital without supporting detail

of what capital projects these Local Capital funds will be spent on. Until such time as the funds can

be identified for a specific Local Capital funded project, the funds should be retained in the

accumulated Operating Surplus.

Created: June 19, 2018

Agenda 84


STAFF REPORT

DATE: June 19, 2018



SUBJECT: Policy No. 7002 – Admission of International Students

RECOMMENDED MOTION:

That the Board of Education adopts the amendments to Policy No. 7002 – Admission of International

Students.

BACKGROUND:

Revisions to Policy No. 7002 – Admission of International Students were reviewed at the April 24, 2018

Policy Committee meeting. These revisions were necessary in order to align with the School Act; impact

Policy No. 7009 – Entry to An Educational Program; and, are centered around the requirements that must

be met in order for a student to qualify for Ministry funding. The Committee recommended that the

policy be forwarded to the Board for Notice of Motion at the May 1st Regular Board meeting.


received.

Agenda 85


POLICY MANUAL No. 7002

Date 01 10 16 18 06 19

SUBJECT: ADMISSION OF INTERNATIONAL STUDENTS Revised 88 09 19 15 12 08

The Board of Education believes that the inclusion of International students in School District No. 35

(Langley) schools is part of a positive and supportive diversified school culture, which contribute to the

rich and diverse educational environment in the Langley School District.

The Board believes that an International Student Program benefits local students the School District and the

citizens of Langley by:

i. increasing intercultural and international understanding;

ii. generating supplementary revenue which benefits all schools and District programs; and,

iii. increasing enrolment in all areas of the School District.

The Board believes that the School District should will levy fees and charges for the International Student

Program. as well as administer any type of refund, in a manner that ensures the financial resources needed to

operate a program for the International student. This program should allow for students to join our schools

with the intent to eventually graduate or simply to have a positive, short-term Canadian experience. The

Board believes that the inclusion of international students in Langley schools is part of a positive and

supportive diversified school culture which benefits local students.

The Board directs that any provision within schools for International students will not be at the expense of

children resident in the School District with respect to space or additional structural support.

Agenda 86

REGULATIONS - ADMISSION OF INTERNATIONAL STUDENTS 7002R

Application, Fees and Determination of School Placement

The Superintendent of Schools and/or designate has the sole authority to approve the acceptance and

enrolment of international students in District schools.

1. All international students new to the District must register through the International Student Program

office. International students cannot register directly at any school site in the District.

2. Placement of International students at schools will be determined by the International Student

Program staff in consultation with the Superintendent of Schools and/or designate and the school

Principal.

3. International students shall only be placed in schools with available space as determined by the

District.

4. International students shall be required to pay fees. Fees will be determined based on:

a. market conditions;

b. fee structures in other BC District International Student Programs;

c. cost of providing direct educational services and support services; and,

d. contribution to the overall District budget.

5. The Superintendent will inform the Board of the International Student Program fee structure once

yearly.

Tuition Fees – Exemption

The following International students receive provincial Ministry of Education funding and therefore are

exempt from District tuition fees:

1. A student who:

a. is a refugee claimant with the appropriate documentation as per Policy No. 7009 – Entry to

an Educational Program;

b. is attending school on a reciprocal and equal exchange. This exchange must be one in/one

out of the same district for the same length of time, with the exchange completed within two

years.

2. A student whose parent(s)/guardian(s):

a. has been admitted to Canada for permanent residence (landed immigrant). Such persons

must be able to provide official documentation (PR Card, current landing papers) verifying

their status

b. has been admitted for temporary residence in Canada for a term of one year or more and

holds a valid, current work permit from Citizenship and Immigration Canada. The work

permit must specify an employer and must be accompanied by the Letter of Employment, a

copy of the Labour Market Opinion document that was submitted to Citizenship and

Immigration Canada to obtain the work permit and a pay receipt issued by the employer. In

addition, the authorized work must be a salaried/paid position of no less than 20 hours per

Agenda 87

REGULATIONS - ADMISSION OF INTERNATIONAL STUDENTS (cont’d) 7002R

week and at least minimum wage in the province of British Columbia. In some cases, the

holder of an open work permit will be accepted. The holder of the work permit must also

provide the documentation required by the District to confirm that they qualify as “ordinarily

resident” as specified in the British Columbia School Act and School District Policy No.

7009 – Entry to an Educational Program.

c. has been admitted for temporary residence in Canada for a term of one year or more and

holds a valid, current study permit from Citizenship and Immigration Canada The holder

must be attending an accredited public post-secondary institution in a degree or diploma

program or attending a private post-secondary institution in a degree program. The holder

of the study permit must also provide the documentation required by the District to confirm

that they qualify as ‘ordinarily resident” as specified in the British Columbia School Act and

School District Policy No. 7009 –Entry to an Educational Program. The parent/guardian

has been authorized to study for a period of one year or more and all the following

conditions apply:

The parent/guardian is enrolled in an English as a Second Language (ESL) /

English Language Learning (ELL) program of up to one year in duration at an

institution that has an Education Quality Assurance Designation (EQA). The

ESL/ELL adult student will be deemed resident for up to one year only. Beyond one

year, the child of the ESL/ELL parent/guardian will be considered a non-Ministry

funded student.

The holder must be attending Acceptance to a an accredited public post-secondary

institution in a degree or diploma program or a private post secondary institution in a

degree program.

Acceptance into the degree or diploma program is contingent upon the completion

of an ESL/ELL program. The holder of the study permit must also provide the

documentation required by the District to confirm that they qualify as “ordinarily

resident” as specified in the British Columbia School Act and School District Policy

No. 7009 – Entry to an Educational Program.

d. Has been lawfully admitted to and is authorized to study in Canada and has been awarded

a multi-year scholarship that covers the cost of both tuition and living expenses for a post-

secondary program that includes both an ESL/ELL component and a degree program

component. The ESL/ELL component must be completed at an institution that has an

Education Quality Assurance (EQA) designation.

e. Has been lawfully admitted to Canada and is participating in an educator exchange

program with a public school in British Columbia.

f. Is carrying out official duties under the authority of the Visiting Forces Act or as an

accredited diplomatic agent, pre-clearance officer, or consular officer or official

representative in Canada and is able to substantiate this with of a Foreign Representative

Acceptance Counterfoil in their passport of a foreign government with a consular post in

British Columbia.

Agenda 88


Recruiting Activities

The Board believes that it is appropriate to conduct active marketing and recruiting activities in markets

world-wide to attract fee-paying international students to our School District. The Director of the

International Student Program will be responsible for developing a marketing plan for these purposes.

The International Student Program will actively solicit international student registrations. The funds for

expenses will be realized from the fees collected for these students. Activities for recruitment will include

travel to source countries.

Specialized Services

1. All students registered in the International Student Program will be eligible for English Language

Learner (ELL) support if required. This support is available for international students in elementary,

middle and secondary schools.

2. In instances where an International student participated in a District program where additional costs

are associated to cover school field trips, academy fees, examinations (such as Advanced Placement

or International Baccalaureate) or special supply items, additional fees for service will be requested

from the student. These fees shall be the same as those requested for local residents.

Medical Insurance

All students registered in the International Student Program must have comprehensive health and

medical insurance for the duration of their stay in Canada.

1. The student will submit to the International Student Program, a premium sufficient to cover the

duration of the student’s enrolment.

2. International Student Program staff will ensure that medical insurance is in place and make

payment through a recognized provider while the student is in the International Student Program.

3. Any sum remaining in the trust account on completion of the student’s enrolment shall revert to

the School District.

Homestay

All International students in grades 8-12 will reside in living arrangements approved by the International

Student Program. For the majority of students this will be a homestay arranged by the International Student

Program Homestay staff.

International students in grades K-7 will not reside in homestay placements but must be resident in the

Langley community with a parent or guardian family member. Acceptance of International students in this

category will not occur unless it is confirmed that they will be residing in Langley with a parent or guardian.

Agenda 89


Custodianship

In compliance with the guidelines of Citizenship and Immigration Canada, all international students must be

under the care of a custodian. This will typically be the School District, in which case the designated

official will be the Superintendent or designate. In some cases, the custodian will be a private Canadian

citizen approved by the Director of the International Student Program.

(Revised December 8, 2015)

(Revised: June 19, 2018)

Agenda 90


STAFF REPORT

DATE: June 19, 2018



SUBJECT: Policy No. 7009 – Entry to An Educational Program

RECOMMENDED MOTION:

That the Board of Education adopts the amendments to Policy No. 7009 – Entry to An Educational

Program.

BACKGROUND:

Revisions to Policy No. 7009 – Entry to An Educational Program were presented to the Policy Committee

at the April 24, 2018 meeting. The revisions were made to update the policy to reflect the relevant

sections of the School Act, Ministry of Education criteria, as well as Langley School District practice. The

Committee recommended that the policy be forwarded to the Board for Notice of Motion at the May 1st

Regular Board meeting.


received.

Agenda 91



Date SUBJECT: ENTRY TO AN EDUCATIONAL PROGRAM Revised 14 03 11 18 06 19

A student who resides in British Columbia shall be eligible to enroll in an educational program provided by

the Board of Education in keeping with the provisions of Section 82 of the School Act without payment of

fees if they are ordinarily resident in the province. The term ordinarily resident means is defined as

residence in the course of the customary mode of daily life of the student, as opposed to special or

occasional residence. A student who is ordinarily resident in the province is one who It requires that the

parent/legal guardian makes, or intends to make his/her permanent home in the province British Columbia.

that is, the home where his/her father and/or mother and/or legal guardian permanently resides. The courts

have interpreted the term “ordinarily resident” in this context by assessing whether the parent/legal

guardian has:

A ‘settled purpose’ for taking up residence in the community; and,

There is sufficient continuity of residence, despite temporary absences.

For acceptance into an educational program and upon registration, the parent or legal guardian will be

required to provide proof of their citizenship status and their British Columbia residence address, as well as

the child’s age,.

While a single indicator alone is not enough to establish residency for the purposes of Section 82 of the

School Act, the larger the number of positive indicators as listed below, the more likely it is that the

parent/ legal guardian qualifies as a resident of British Columbia for the purpose of receiving Ministry

funded public education:

Ownership of dwelling or long-term lease or rental of dwelling

Residence of spouse, children and other dependent family members in the dwelling

Legal documents indicating British Columbia residence

Provincial driver’s license

Employment within the community

Parent or legal guardian filing income tax returns as a British Columbia resident

Provincial registration of automobile

Canadian bank accounts or credit cards

Links to community through religious organizations, recreational and social clubs, unions and

professional organizations

Subscriptions for life or health insurance, such as MSP coverage

Business relationships within the community

Agenda 92



Date SUBJECT: ENTRY TO AN EDUCATIONAL PROGRAM -2- Revised 14 03 11 18 06 19

Likewise, while none of the factors alone are sufficient, the larger the number of negative indicators as

set out below, the more likely it is that the parent/legal guardian will not meet the qualifications to receive

Ministry funded public education for their child:

Residence of parent/legal guardian and/or family home in another jurisdiction, even if the student

has a BC legal guardian

Existence of another dwelling outside of British Columbia where the person and/or their family

regularly resides

Foreign bank accounts or credit cards

Parent or legal guardian’s employment in another jurisdiction

Parent or legal guardian filing income tax returns in another jurisdiction

Identification documents from another jurisdiction

Substantial ties with a former country or place of residence

A student who resides in School District No. 35 British Columbia whose parent(s)/legal guardian(s) who

does NOT meet the criteria of being ordinarily resident in the province shall still be eligible to enroll in the

educational program provided by the Board of Education, however, in keeping with the provisions of the

School Act upon acceptance by the International Student Program Department and the payment in full of all

fees may be required. by that department related to the educational program offered. (See Policy No. 7002

– Admission of International Students)

Decisions regarding the entry of a student into an educational program are determined by School District

staff. Should there be any dispute as to whether a student meets criteria for Ministry of Education

funding, a parent/legal guardian may appeal the decision to the Superintendent or designate. (See Policy

No. 1205 – Student – Parent Appeals)

Agenda 93

REGULATIONS – ENTRY TO EDUCATIONAL PROGRAM 7009R

1. The parent or legal guardian of a child wishing to enroll in an educational program for the first time in

School District No. 35 must present verification of the child’s birthdate, citizenship status and proof of

resident from one of the following documents at the time of registration:

a) Birth Certificate

b) Certificate of Citizenship

c) Certificate of Indian Status

d) Court Order

e) Canada Immigration Documents

f) Passport

g) Permanent Resident Card

h) Driver’s License

2. Acceptable documents for the verification of a child’s birthday and citizenship status shall be as follows

Parents/legal guardians must provide proof of their citizenship status by producing one of the

following documents:

a) Birth Certificate

b) Certificate of Citizenship

c) Certificate of Indian Status

d) Court Order

e) Driver’s License

f) Canada Immigration Documents

g) Passport

h) Permanent Resident Card

3. At the time of registration, parents/legal guardians must provide proof of residency by providing one of

the following which clearly showsing the same parent names and residence address as on the registration

form:

a) Credit Card Invoice

b) British Columbia Driver’s License

c) Mortgage Statement

d) Municipal Tax Bill

e) Notary Authorized Letter

f) Rental Agreement

g) Utility Bill

h) Subject-Free Home Purchase Contract (with a move-in date within six months)

(Revised: June 19, 2018) (Revised: January 24, 2017)

Agenda 94


STAFF REPORT

DATE: June 19, 2018



SUBJECT: Policy No. 5004 – Vaccination Records

RECOMMENDED MOTION:

That the Board of Education adopts the amendments to Policy No. 5004 – Vaccination Records.

BACKGROUND:

At the March 7, 2017 Regular Board meeting, this policy was approved, however the Board requested that

Regulations to the policy be developed. The policy and draft revisions were reviewed and revised at the

October 10, 2017, January 23, 2018 and April 24, 2018 Policy Committee meetings. As a result, the

Committee recommended that the attached revised Policy No. 5004 – Vaccination Records and

Regulations be forwarded to the Board for Notice of Motion at the May 1st Regular Board meeting.


received.

Agenda 95



Date

SUBJECT: VACCINATION RECORDS Revised 17 03 07 18 06 19

The Board believes that promoting students’ health is a responsibility shared with parents, the health sector

and the community.

The Board is concerned about the potential spread of communicable diseases such as measles, mumps and

whooping cough to unvaccinated children in schools.

Under this policy, The Board requires requests parents and guardians to provide the proof of immunization

records of their children upon registration in the Langley School District. The District will work

collaboratively with parents/guardians and community health partners to support a vaccination program

for all children provide information on vaccinations.

This policy does not require that vaccinations be mandatory, however the information gathered would give

schools the ability to act in the event of an outbreak.

Vaccination records will only be accessible through the School Board Office in the event an outbreak occurs.

Agenda 96

REGULATIONS – VACCINATION RECORDS 5004R

1. When parents / guardians first register their children for school, there will be a place on the

registration form to indicate whether a child has been vaccinated.

2. School Staff will ask for most current immunization records of every child when they first register for

school and sign off that they have seen the records. Schools will NOT keep or copy the records.

3. Should any student NOT be immunized, the school staff will work with parents/guardians and the

local health authority to provide information and access to immunization for any family desiring such

support.

4. School staff will keep a list of children who have NOT been immunized in a secure file in the school

office to only be accessed should there be the threat of an outbreak or a confirmed case of a

communicable disease within the school community.

5. Upon the suspicion of a student being diagnosed with a communicable disease, the school

administration will contact District staff immediately, who will in turn contact Fraser Health for

advice and ongoing support and direction. District staff will take action through the Maintenance

Department to deep clean and sanitize the school.

6. Upon confirmation of a diagnosis of a communicable disease within a school, District staff will

collaborate with medical health professionals at Fraser Health on an “as need to know basis”

regarding the personal information of the child(ren) affected and others who may have come into

contact with the affected child(ren).

7. School administration will directly contact the family of any student who has not been previously

immunized for the disease that causes a potential threat in the school.

8. School Administration will notify the school community that there is an active case of a

communicable disease within the school and advise parents / guardians to contact their own health

care professionals should they have concerns. They will also provide their school community with

information directly from Fraser Health. Fraser Health will be responsible for any medical

intervention communication required.

9. Every effort shall be made at all times to maintain the confidentiality of the affected student(s).

10. Parents/guardians of students who have not been immunized and who could be at risk for contracting

the disease may choose to keep their children home until the risk is eliminated. Should they choose to

do so, the school will make available an educational program for the child(ren) during this temporary

time.

Created: June 19, 2018

Agenda 97


STAFF REPORT

DATE: June 19, 2018



SUBJECT: Framework for Enhancing Student Learning

RECOMMENDED MOTION:

That the Board of Education receives the report on Framework for Enhancing Student Learning for

information as presented.

BACKGROUND:

The Superintendent will provide Trustees with a report regarding the District’s Framework for Enhancing

Student Learning (FESL). The Framework for Enhancing Student Learning can be accessed on the District

website and serves as an archive with respect to district educational initiatives to improve student

learning. The FESL is an annual requirement of the Ministry of Education replacing the previous District

Achievement Contract. The Ministry expectation is that district goal’s with respect to improving student

achievement should be shared with the community.

Last year the Langley School District undertook a new approach to sharing with our community the goals,

data, and initiatives pertaining to improving student learning. The graphics and information were meant

to capture the interest of the public and communicate highlights in a clearly understandable format. The

response to the changes have been very positive.

The presentation will provide highlights of the 2017-18 school year focusing on two examples (in italics)

from each of the four quadrant’s of the District’s vision:

Learners are Knowledgeable, Skilled and Innovative (Literacy and Numeracy)

Our Schools Foster an Inclusive and Accepting Culture (Children in Care and Cinder-Awesome)

Learning Takes Place Through Flexible and Connected Environments (Technology Plan and

CyberSeniors)

Relevant, Meaningful Choices for Students Ignite a Lifelong Passion for Learning (I.D.E.A. Summit

and Outdoor Education)

I encourage our school community to access our website so they can become aware of the incredible

array of strategies, initiatives and programs in place to “inspire all learners to reach their full potential.”

Agenda 98


STAFF REPORT

DATE: June 19, 2018



RESOURCE: Woody Bradford, Assistant Superintendent

Mal Gill, Assistant Superintendent

SUBJECT: Middle Schools Update

RECOMMENDED MOTION:

That the Board of Education receives the Middle Schools Update for information, as presented.

BACKGROUND:

The Board of Education passed the following motions at the May 30, 2017 Regular Meeting of the Board

regarding middle schools in the Brookswood, DW Poppy and Walnut Grove regions of the District:

“That the Board of Education directs staff to establish a Transition Committee to report back to the Board

with a detailed plan to implement a middle school model in the Brookswood community once the

Brookswood-Fernridge Community Development Plan is approved by the Township of Langley.”

“That the Board of Education approves the establishment of a Grade 6 to 12 middle/secondary education

delivery model at the DW Poppy Secondary facility and directs staff to establish a Transition Committee to

report back to the Board by December 2017 with an implementation plan for establishing the model

which will include a timeline, facility change requirements and education programming implications.”

“That the Board of Education directs staff to report back to the Board by December 2017 on facility

implications for the elementary schools in the DW Poppy zone by transitioning to a Kindergarten to Grade

5 education delivery model.”

Agenda 99


“That the Board of Education directs staff to include representation from Coghlan Elementary as part of

the DW Poppy Transition Committee and report back to the Board by December 2017 with an

implementation plan to transition Coghlan to a Kindergarten to Grade 5 model.”

“That the Board of Education directs staff to report back to the Board by December 2017 on facility

implications for Coghlan Fundamental Elementary School by transitioning to a Kindergarten to Grade 5

education delivery model.”

“That the Board of Education directs staff to establish a Transition Committee to report back to the Board

by March 2018 with an implementation plan for establishing the middle school model in the Walnut

Grove community which will include a timeline, facility change requirements and education programming

implications.”

“That the Board of Education directs staff to request Ministry of Education capital funding in the Five Year

Capital Plan submission for the acquisition of a site for construction of a middle school and sufficient

funds to renovate an elementary school to a second middle school facility.”

At the Regular Meeting of the Board of Education on Tuesday, June 19th, Assistant Superintendents

Woody Bradford and Mal Gill will review the work done over the past several months with the

Brookswood, DW Poppy and Walnut Grove communities and outline a plan for next steps in the process

for the 2018-19 transition to middle school programming in each of these regions.

Agenda 100

Report to the Board of Education

Regular Meeting

Long Term Facilities Plan

Middle Schools

Update

Presented by: Gord Stewart, Superintendent of Schools

Woody Bradford, Assistant Superintendent Mal Gill, Assistant Superintendent

June 19, 2018

Agenda 101




Middle Schools Update

December 12, 2017 Page 2

TABLE OF CONTENTS

INTRODUCTION AND BACKGROUND............................................................................. 3

DW POPPY COMMUNITY

Transition Committee Meetings ...................................................................................... 4

Next Steps .............................................................................................................................. 6

BROOKSWOOD COMMUNITY

Middle Pillars in Place: BSS Family of Schools .............................................. 8

WALNUT GROVE COMMUNITY

Middle Pillars in Place: WGSS Family of Schools ........................................... 8

MIDDLE SCHOOL TRANSITION TEAM –

BSS/WGSS FAMILY OF SCHOOLS ................................................................................ 9

Agenda 102






INTRODUCTION AND BACKGROUND

The Board of Education passed the following motions at the October 25, 2016 Regular Meeting of the Board regarding middle schools in the District:

“That the Board of Education supports the establishment of a District-wide middle school model as part of the Long Term Facilities Plan.”

“That the Board of Education approves that staff undertakes a consultation with the Brookswood, DW Poppy and Walnut Grove communities regarding the transition to a middle school model upon completion of the informational community meetings.”

District staff determined that the Fundamental community should also be included in the consultations, specifically Coghlan Fundamental Elementary, which is located in the DW Poppy region of the District and is a K-7 grade configuration. The District established, for planning purposes, a Working Committee consisting of:

Gord Stewart, A/Superintendent of Schools

David Green, Secretary-Treasurer

Woody Bradford, Assistant Superintendent

Claire Guy, Assistant Superintendent

Mal Gill, Assistant Superintendent, Human Resources

Ken Hoff, Communications Manager

Brian Iseli, Assistant Secretary-Treasurer

Sam Muraca, District Vice-Principal, Educational Planning

Tristan Schaufler, Director of Facilities, Transportation and Capital Planning Beginning in October 2016, the Committee met on multiple occasions and undertook the work of planning meetings, gathering information, networking with schools, synthesizing information and brainstorming potential options, culminating in a report to the Board at their Regular Meeting on May 30, 2017. District staff outlined a plan for next steps and the Board of Education passed the following motions:

“That the Board of Education directs staff to establish a Transition Committee to report back to the Board with a detailed plan to implement a middle school model in the Brookswood community once the Brookswood-Fernridge Community Development Plan is approved by the Township of Langley.” “That the Board of Education approves the establishment of a Grade 6 to 12 middle/secondary education delivery model at the DW Poppy Secondary facility and directs staff to establish a Transition Committee to report back to the Board by December 2017 with an implementation plan for establishing the model which will include a timeline, facility change requirements and education programming implications.”

Agenda 103






“That the Board of Education directs staff to report back to the Board by December 2017 on facility implications for the elementary schools in the DW Poppy zone by transitioning to a Kindergarten to Grade 5 education delivery model.” “That the Board of Education directs staff to include representation from Coghlan Elementary as part of the DW Poppy Transition Committee and report back to the Board by December 2017 with an implementation plan to transition Coghlan to a Kindergarten to Grade 5 model.” “That the Board of Education directs staff to report back to the Board by December 2017 on facility implications for Coghlan Fundamental Elementary School by transitioning to a Kindergarten to Grade 5 education delivery model.” “That the Board of Education directs staff to establish a Transition Committee to report back to the Board by March 2018 with an implementation plan for establishing the middle school model in the Walnut Grove community which will include a timeline, facility change requirements and education programming implications.” “That the Board of Education directs staff to request Ministry of Education capital funding in the Five Year Capital Plan submission for the acquisition of a site for construction of a middle school and sufficient funds to renovate an elementary school to a second middle school facility.”

DW POPPY COMMUNITY

Transition Committee Meetings

January 17, 2018

At the January 17th meeting, three different topics were discussed. The first part of the evening was reporting back on the transition for the elementary schools in the DW Poppy region to go from a configuration of Kindergarten to Grade 7 to a configuration of Kindergarten to Grade 5. Cathy Gracie, Principal of Coghlan Elementary provided an update on the consultation with the Coghlan Fundamental and Wix-Brown communities to join the two schools together. She shared out the opportunities and considerations both communities had brought forth. Scott Johnson, former Principal of Wix-Brown Elementary shared how positive the Wix-Brown community had been about this possibility. The Coghlan Fundamental community had mixed emotions about the merger of the two communities. Both principals agreed that a joint meeting between the two communities would be the best next step. The possible transition would all depend on the finalized plans to convert DW Poppy to a Grade 6-8 and 9-12 school configuration. The next part of the evening was sharing about the possibility of having the Learning Commons placed in the current courtyard at DW Poppy. This space would be utilized by both schools and would be a hub for learning for the entire community. Thanks to Mr. Gord Yu, Vice-Principal at DWP, who presented the rough plans to the Committee. The

Agenda 104






Transition Committee was invited to take a tour with the DW Poppy admin team to visualize the plan to convert the Learning Commons and having the middle school students in one area of the building. The Committee provided feedback and the overall feeling was that people liked the initial ideas that had been presented in the plan. The Committee wanted to provide more design ideas before the final drawings were made by an architect. It was agreed that this would be on the agenda for the next Transition Committee meeting. The final part of the evening was set aside for the Working Groups to continue their planning. Committee members agreed that the next Transition Committee meeting would be scheduled for late February or early March.

March 1, 2018

On March 1st Sandra Averill and Stacey Bernier from the District’s Instructional Services Department led the Transition Committee members through the design challenge process for the learning spaces identified by the Committee as critical for the success of the middle school. The Committee was divided into groups, with each working on the design for a different area of the middle school plan. Information gathered during this meeting would be used by the architects when completing the plans for the re-designed DW Poppy site. The major barrier identified by the Committee for moving to the next step in the transition process was a decision from the Ministry of Education on the funding request included in the District Five-Year Capital Plan submission. The Committee agreed to wait to meet again until this decision was communicated to the District.

June 6, 2018

The District received notice from the Ministry of Education in late March regarding it’s Five-Year Capital Plan submission. Approved capital funding for 2018-19 did not include the requested amount of $4.5 million for the reconfiguration of DW Poppy from a Grade 8-12 secondary school to a Grade 6-12 middle/secondary school. The Board of Education and District staff discussed possibilities for interim funding and have approved $500,000 funding in the 2018-19 District budget. This funding will be used to update the gymnasium, open up the front foyer and create some collaborative areas for students in the existing DW Poppy school. In addition, the gym floor at DW Poppy will be replaced during the summer of 2018 under the Ministry’s School Enhancement Project (SEP) funding, at a cost of approximately $170,000.

Agenda 105






The Transition Committee is pleased that the District is moving forward with these projects and is hopeful that the reconfigured middle school will still open for the 2020-21 school year. In the meantime, the Committee has put together a list of initiatives, with input from all elementary school teams in the region, that will help prepare the Grade 6 and 7 students for middle school. They feel that implementing these suggestions now will allow the students to begin to experience some of the opportunities of middle school.

Grade 6/7 team teaching model in feeder schools, find ways to loop/team teach

Have students come to DW Poppy for some Explorations – need to be flexible with schedules at elementary and secondary (coordination)

o Some logistical issues in terms of amount of time on buses o May have problems as elementary schools have late starts and the

secondary school has rotating schedules

First Robotics Lego competition for Grade 6-7 to come to DW Poppy

Travelling to Poppy for explorations or provide at feeder sites (i.e.: Bus, teachers that come to schools)

o Some logistical issues in terms of amount of time on buses o May have problems as elementary schools have late starts and the

secondary school has rotating schedules

Provide peer opportunities amongst feeder schools; interaction with Grade 8s – team building

Grade 6, 7 and 8 sports teams out of DWP. Increase opportunity, experience and expertise for students

Look for opportunities outside of the bell schedule for increased opportunities (Arts)

Mobile kitchens or other exploration areas that could travel from school to school

Feeder elementary schools need to start meeting with the secondary school to create community - common language, cultural understandings. Students could enrol in horticulture together, drama, dance, etc.

Next Steps

The Transition Committee agreed that the Coghlan and Wix-Brown community consultation should be put on hold until a firm date is determined for the opening of the new middle/secondary school at DW Poppy. The Transition Committee also provided some suggestions for how best to support the work going forth into the next school year. The Committee will come together when there are action items that can be financially supported. Any updates on the process will be shared with the Principals of each school; it will be the responsibility of the principals to share these updates with their community. The Transition Committee is hopeful that some of the suggestions for the Grade 6 and 7 students provided above, can be implemented in the next school year.

Agenda 106






MIDDLE SCHOOL TRANSITION TEAM – BSS/WGSS FAMILY OF SCHOOLS

Assistant Superintendent Mal Gill has been meeting with administrators from the Brookswood and Walnut Grove Family of schools along with principal representatives of the District’s current middle schools. The Team is working on establishing a K-12 culture based upon the middle pillars. The team consists of the following principals:

Balan Moorthy, Principal, Walnut Grove Secondary

John Pusic, Principal, Brookswood Secondary

Lisa Lainchbury, Principal, James Kennedy Elementary

Michael Carlyle, Principal, Alice Brown Elementary

Kevan Reeve, Principal, Yorkson Creek Middle

Shawn Davids, Principal, HD Stafford Middle The District Team had its inaugural meeting on May 11, 2018, followed by a second meeting on May 31st. During these meeting, the Team agreed to work with their collective family of schools towards a leadership model that will incorporate a sharing of students between elementary and secondary schools. The teams will research the concept of looping at the grade 6 and 7 levels and work to create opportunities for school teacher teams to collaborate with one another. In addition, the family of schools will collaborate with curricular and extra-curricular activities between schools. The Brookswood Family of Schools administrators met on June 1, 2018 and the WGSS Family of School will meet on June 15th.

BROOKSWOOD COMMUNITY

District staff is working with the Brookswood community to support the pillars of the middle school within the K-7, 8-12 structure in each of the two levels. The region’s administrators believe in the middle model and are supportive of visioning a K-12 culture supported by a gradual integration of academic and extra-curricular collaborations with the families. Middle Pillars in Place: BSS Family of Schools

Cat Pack Cat Pack is an innovative, engaging, technology-rich and interdisciplinary program that encourages students to develop the skills necessary for success in the 21st century: critical thinking, collaboration, oral and written communication, information analysis and effective use of technology. Cat Pack students have the option of enrolling in the English or French Immersion stream where they work with a team of experienced teachers with specialties in Science, Math, English, French Immersion, and Technology. Students engage in learning where they will take initiative and responsibility in many aspects of their learning, while reinforcing the essential skills.

Agenda 107






Discovery Rotation A This year long survey course covers introductory courses in the areas of music appreciation, information technology, textiles and woodwork. Each module runs for approximately 30 hours and serves as an opportunity for students to sample each of these elective areas. Discovery Rotation B This year long survey course covers introductory courses in the areas of art education, drama and media arts. Each module runs for approximately 30 hours and serves as an opportunity for students to sample each of these elective areas. Athletics Teacher coaches at family elementary schools will invite students to come up to the secondary school to play and practice. Leadership Students lead school assemblies, welcome days, parent meetings and school barbeques. Students will attend a one-day BSS Leadership Bootcamp at the end of August to form groups, do team building activities and get prepared for school opening. Transitions School staff, including administrators, counsellors and teachers meet with administrators, counsellors and teachers from family elementary schools to learn about students transitioning to the secondary school. Students in grade 8 are invited to Brookswood Secondary on the first day of school to orientate themselves to the routines of the new school without the distraction of other grades. The school initiates, through leadership, team building activities throughout the year.

WALNUT GROVE COMMUNITY

District staff is working with the Walnut Grove community to support the pillars of the middle school within the K-7, 8-12 structure in each of the two levels. The region’s administrators believe in the middle model and are supportive of visioning a K-12 culture supported by a gradual integration of academic and extra-curricular collaborations with the families. Middle School Pillars at WGSS

Gator Pod Gator Pod is an innovative, engaging, and interdisciplinary program that encourages students to develop the skills necessary for success in the 21st century: critical thinking, collaboration, oral and written communication, information analysis and effective use of technology.

Agenda 108






In Gator Pod students work with a team of four experienced teachers with specialties in Science, Computers, Social Studies and English. Students engage in inquiry-based learning wherein they take initiative and responsibility in many aspects of their learning, while reinforcing essential skills. As well, technology is infused into the program to help bolster these 21st Century Skills. In addition, the Gator Pod class is partnered with senior students who act as mentors academically and socially. These senior students encourage the Gator Pod students to have an impact on their school, local and global communities. Humanities 8 This course combines the learning outcomes for English Language Arts 8 and Social Studies 8. All outcomes from each course are covered in depth as both reading and writing skills are closely integrated in the historical context. Humanities 8 decreases the number of teacher contacts. Transitions School staff, including administrators, counsellors and teachers meet with administrators, counsellors and teachers from family elementary schools to learn about students transitioning to the secondary school. Students in grade 8 are invited to Walnut Grove Secondary on the first day of school to orientate themselves to the routines of the new school without the distraction of other grades. The school initiates, through leadership, team building activities throughout the year.

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STAFF REPORT

DATE: June 19, 2018



RESOURCE: Michael Morgan, District Principal, Aboriginal Education

SUBJECT: Annual Truth and Reconciliation Update

RECOMMENDED MOTION:

That the Board of Education receives the annual report on Truth and Reconciliation for information as

presented.

BACKGROUND:

At the Regular Meeting of the Board of Education on June 6, 2015, Chairperson Rob McFarlane stated,

"The Langley School District recognizes that while the work of the Truth and Reconciliation Commission is

now finished, our work has just begun. We have a rare second chance to seize a lost opportunity for

reconciliation."

A delegation to the Board of Education consisting of tsakwiah Josette Dandurand, Elder from Kwantlen

First Nation, former trustee Cecelia Reekie and Luke Dandurand, Aboriginal Support Worker had just

finished sharing their experience at the release of the Truth and Reconciliation Commission's final report

in Ottawa. The Board asserted in the Aboriginal Education Enhancement Agreement that the District's

Commitment to Truth and Reconciliation be displayed and acted upon in schools. The District

commissioned plaques to be displayed prominently at all District schools and sites recognizing this

commitment.

Staff throughout the District have continued to provide leadership to the community, province and

country during this school year.

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James Hill Elementary honoured residential school survivors at a traditional sto:lo ceremony to recognize

the installation of the plaque at their school. This event was two years in the planning to ensure that

traditional sto:lo protocols could be followed.

Gordon Greenwood Elementary hosts an annual day which recognizes the school's commitment to Truth

and Reconciliation. The school hosted an assembly and school-wide activities such as the Kairos Blanket

Exercise, planting a heart garden in memory of Residential School Survivors, and hosting cultural

presenters.

2017-18 marked the third year that all Langley schools participated in the recognition of Orange Shirt

Day. Schools held assemblies, walks and other special events to honour residential school survivors and

those who did not survive.

Several secondary schools commemorated the October 4th day of mourning for Missing and Murdered

Indigenous Women and Girls. Memorial displays were created and lessons were taught about the current

crisis facing Indigenous women and girls and what could be done to change current societal structures

that have lead to the crisis.

hən̓q̓əmin̓əm̓ language classes continue to be taught at Fort Langley Elementary and Dorothy Peacock to

students from hən̓q̓əmin̓əm̓ speaking backgrounds and students whose backgrounds are from all over the

globe. The restoration of indigenous languages is an important part of the 94 Calls to Action and the

growing hən̓q̓əmin̓əm̓ program in the District is an example of the Board's commitment.

Aboriginal and non-Aboriginal students from several schools across the District took part in the February

14th memorial walk to honour Missing and Murdered Indigenous Women and Girls. Walnut Grove

Secondary School was chosen as the pilot school for the BCTF Resource "Their Voices Will Guide Us" and

presented student and staff experiences with the resource in a province-wide webcast.

Schools across the District actively participated in Truth and Reconciliation efforts by participating in the

annual national events hosted by the First Nations Caring Society to ensure equitable funding for First

Nations children's health care and education.

At Tuesday’s Regular Meeting, Michael Morgan, District Principal of Aboriginal Education will provide

highlights of the events listed above and outline some of the plans for continuing the Board’s

commitment to Truth and Reconciliation in Langley schools.

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