Scanning an invoice to PDF Using the FujiXerox machines at 105 Phillip Street

The FujiXerox machines at 105 Phillip Street defaults to a Follow Me Print (FMP) service that

generates a PDF version that is not supported by Invoice Automation. In order to convert a physical

invoice to the supported PDF version, please use the standard MFD function when scanning an

invoice to be sent to Accounts Payable.

Steps to scan using the MFD function: Scan your card (DoE) to get to the Services Home menu.

The Service Home menu options are Copy, Email and AWMS 2. Choose the E-mail option.

Operator's email is automatically populated in the From field. Click on Address Book to look

up contacts.

Scroll through the list or click Search to look up an existing (registered) contact.

To search enter the recipient’s name (partial or full) and click on Search.

Select the recipient from the list returned. Select To, Cc or Bcc from the dropdown and

then click Close, address is now added.

NOTE: If recipient is not found, a New Address will need to be added (see instructions below)

Once a recipient has been added, place the document on the feeder tray and press the Start

button on the printer. The document is scanned and emailed to the selected recipient/s

that can be forwarded to Accounts Payable for processing.

Adding a new email address Click on Add New Address.

Enter the recipient’s email address. Click Next.

Click on the name field on the screen

Enter contact’s name on this screen and click Save.

Contact is now registered. You can now search for this contact as per steps above.