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Invoice: Invoice Pay Setup Guide ... 2020/10/17  · For more information, refer to the Invoice: Invoice Settings Setup Guide. Email to Vendors When Payment Has Been Made Vendors can

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  • Invoice: Invoice Pay

    Setup Guide

    Last Revised: October 17, 2020

    Applies to these SAP Concur solutions:

     Expense  Professional/Premium edition

     Standard edition

     Travel  Professional/Premium edition  Standard edition

     Invoice

     Professional/Premium edition

     Standard edition

     Request  Professional/Premium edition

     Standard edition

  • Invoice: Invoice Pay Setup Guide i Last Revised: October 17, 2020 © 2004–2021 SAP Concur All rights reserved.

    Table of Contents

    Section 1: Permissions ................................................................................................ 1

    Required Roles and Primary Users ................................................................................ 1 Payment Manager ................................................................................................. 1 Suppliers .............................................................................................................. 1 AP Staff and Reviewers .......................................................................................... 1

    Additional Roles ......................................................................................................... 2 Vendor Manager .................................................................................................... 2 Invoice Admin ....................................................................................................... 2

    Invoice Settings ......................................................................................................... 3 Default Payment Terms .......................................................................................... 3 Restrict Changes to Bank Information by Import ....................................................... 3 Email to Vendors When Payment Has Been Made ...................................................... 3

    Automated Clearing House (ACH) Transaction Format ..................................................... 3

    Invoice Pay Country Availability ................................................................................... 4

    Section 2: Vendor Data Maintenance ........................................................................... 5

    Identify Changes in Vendor Information by Using Notices of Change ................................. 5

    Update Vendor Information ......................................................................................... 5

    More Information on Vendor Management ..................................................................... 5

    Section 3: Accessing Payment Manager ...................................................................... 6

    What the User Sees .................................................................................................... 6

    Section 4: Procedures: Configuring Payment Manager ................................................ 6

    Add One or More Funding Accounts .............................................................................. 6 Add a Funding Account .......................................................................................... 7 Edit or View a Funding Account ............................................................................... 8

    Check Configuration ................................................................................................... 9 Check Security Features ......................................................................................... 9 How the Check Configuration Wizard Works ............................................................ 10 What the User Sees ............................................................................................. 10 Before You Begin: Preparing for Check Configuration ............................................... 10 Step 1: Provide the Check Funding Account Information .......................................... 10 Step 2: Fill Out the Check-Specific Fields ............................................................... 13 Step 3: Upload the Proposed Check Appearance...................................................... 14 Step 4: Approve the Final Check Appearance .......................................................... 16 Use the Is Emergency Check Run? Field to Expedite Payment ................................... 18

    Use Notices of Change to Rectify Vendor Account Information ....................................... 18 Notices of Change List ......................................................................................... 18 Take Action on Supplier Bank Account Information Changes ..................................... 19

    Set Up the Card Voucher Payment Method .................................................................. 19 Get Started ........................................................................................................ 19

    Section 5: Country Specific Information .................................................................... 20

  • ii Invoice: Invoice Pay Setup Guide Last Revised: October 17, 2020 © 2004–2021 SAP Concur All rights reserved.

    Debit Authorization Process by Country ....................................................................... 20 United States ...................................................................................................... 20 Australia ............................................................................................................ 20 United Kingdom .................................................................................................. 21 (Eurozone) Austria, Belgium, Denmark, Finland, France, Germany, Greece, Ireland,

    Italy, Luxembourg, Netherlands, Portugal, Spain, Sweden, Switzerland ..................... 21

    Section 6: Sample Banking Confirmation Letter ........................................................ 22

    Section 7: Sample Check Signature Template ............................................................ 24

  • Invoice: Invoice Pay Setup Guide iii Last Revised: October 17, 2020 © 2004–2021 SAP Concur All rights reserved.

    Revision History

    Date Notes/Comments/Changes

    February 17, 2021 Updated the copyright year; no other changes; cover date not

    updated

    October 17, 2020 Removed information about the Supplier Portal since it has been

    retired.

    April 17, 2020 Renamed the Authorization Request check box to Request on the guide’s title page; cover date not updated

    January 6, 2020 Updated the copyright; no other changes; cover date not updated

    April 13, 2019 Changed the term "payment request" to "invoice" as part of the new user experience for Concur Invoice including images.

    March 21, 2019 Updated description of company name in table.

    February 9, 2019 Added images to reflect the new Payments menu.

    January 29, 2019 Updated the copyright; no other changes; cover date not updated

    January 12, 2019 Added information about signatures in table and renamed "Concur" to "SAP Concur" where applicable.

    December 8, 2018 Clarified supported currencies for ACH payments.

    July 21, 2018 Minor wording change.

    April 14, 2018 Added information about vendors being able to receive emails

    when they are paid via ACH or check with Invoice Pay.

    April 6, 2018 Changed the check boxes on the front cover; no other changes;

    cover date not updated

    March 6, 2018 Correct name of city from which checks are mailed.

    January 5, 2018 Updated information about the signature image.

    January 3, 2018 Updated Close Time on to 4pm.

    November 4, 2017 Removed note about multiple funding accounts not being

    available for Invoice Standard clients.

    June 22, 2017 Added information about how check logos will print.

    May 23, 2017 Added note about EUR and GBP currency only supported for

    current clients, and not net new clients.

    April 24, 2017 Added information about ACH and check address client company having the first 60 characters truncated on printed checks.

    December 14, 2016 Changed copyright and cover; no other content changes.

    December 5, 2016 Updated the guide content to new corporate style; no content changes.

  • iv Invoice: Invoice Pay Setup Guide Last Revised: October 17, 2020 © 2004–2021 SAP Concur All rights reserved.

    Date Notes/Comments/Changes

    August 17, 2016 Added information about Next Check Number.

    August 12, 2016 Updated information about the Refresh Sample Check and the

    View Sample Check buttons.

    August 15, 2015 Updated description of voided check.

    May 15, 2015 Updates:

    • Checks are mailed from St Louis, MO

    • The Emergency Check Run feature

    • New images with the enhanced user interface.

    • New Refresh Sample Check button.

    November 30, 2014 Integration Administrator has changed to Import/Extract

    Administrator; no other content changes

    October 17, 2014 Invoice Pay now supports Australian Dollar currency (AUD)

    September 17, 2014 Added information about the two user interfaces; no other

    content changes

    September 12, 2014 Added information about credit handling.

    August 22, 2014 Added information about:

    • The Card Voucher payment method type

    • New Invoice Settings setting that prevents admin from

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