scaner ricoh

Read this manual carefully before you use this machine and keep it handy for future reference. For safe and correct use, be sure to read theSafety Information in "About This Machine" before using the machine.

SenSenStorDeli

ScaVari

App

1234567Printer/Scanner UnitType 7500

Operating Instructions

Scanner Reference

ding Scan Files by E-mailding Scan Files to Foldersing Files Using the Scanner Functionvering Scan Filesnning Originals with the Network TWAIN Scannerous Scan Settingsendix

Introduction

This manual contains detailed instructions and notes on the operation and use of this machine. For yoursafety and benefit, read this manual carefully before using the machine. Keep this manual in a handyplace for quick reference.

Important

Contents of this manual are subject to change without prior notice. In no event will the company be li-able for direct, indirect, special, incidental, or consequential damages as a result of handling or oper-ating the machine.

Do not copy or print any item for which reproduction is prohibited by law.Copying or printing the following items is generally prohibited by local law:bank notes, revenue stamps, bonds, stock certificates, bank drafts, checks, passports, driver's licens-es.

The preceding list is meant as a guide only and is not inclusive. We assume no responsibility for itscompleteness or accuracy. If you have any questions concerning the legality of copying or printing cer-tain items, consult with your legal advisor.

Two kinds of size notation are employed in this manual. With this machine refer to the inch version.

Some illustrations in this manual might be slightly different from the machine.Certain options might not be available in some countries. For details, please contact your local dealer.

Trademarks

Adobe, PostScript, and Acrobat are trademarks of Adobe Systems Incorporated. Pentium is a registered trademark of Intel Corporation. NetWare is a registered trademark of Novell, inc. Microsoft, Windows, and Windows NT are registered trademarks of Microsoft Corporation. Other product names used herein are for identification purposes only and might be trademarks of

their respective companies. We disclaim any and all rights to those marks. The product name of Windows 95 is Microsoft Windows 95. The product name of Windows 98 is Microsoft Windows 98. The product name of Windows Me is Microsoft Windows Millennium Edition (Windows Me). The product names of Windows 2000 are as follows:

Microsoft Windows 2000 ProfessionalMicrosoft Windows 2000 ServerMicrosoft Windows 2000 Advanced Server

The product names of Windows XP are as follows:Microsoft Windows XP Home EditionMicrosoft Windows XP Professional

The product names of Windows ServerTM 2003 are as follows:Microsoft Windows ServerTM 2003 Standard EditionMicrosoft Windows ServerTM 2003 Enterprise EditionMicrosoft Windows ServerTM 2003 Web Edition

The product names of Windows NT 4.0 are as follows:Microsoft Windows NT Workstation 4.0Microsoft Windows NT Server 4.0

Man

Refer to

AbouBe suchineThis mexplahow

GenerExplaing etions

TroubProvipaper

SecurThis tions preveAlso well a

Copy/Explathis m

PrinteExpla

ScannExpla

NetwoExplamentThis settininforslight

Other Ma Sa Qu Qui

ual for This Machine

the manuals that are relevant to what you want to do with the machine.

t This Machinere to read the Safety Information in this manual before using the ma-.

anual provides an introduction to the functions of the machine. It alsoins the control panel, preparation procedures for using the machine,to enter text, and how to install the CD-ROMs provided.

al Settings Guideins User Tools settings, and Address Book procedures such as register-

-mail addresses, and user codes. Also refer to this manual for explana-on how to connect the machine.

leshootingdes a guide to solving common problems, and explains how to replace, toner, staples, and other consumables.

ity Referencemanual is for administrators of the machine. It explains security func-that the administrators can use to protect data from being tampered, ornt the machine from unauthorized use.

refer to this manual for the procedures for registering administrators, ass setting user and administrator authentication.

Document Server Referenceins Copier and Document Server functions and operations. Also refer toanual for explanations on how to place originals.

r Referenceins Printer functions and operations.

er Referenceins Scanner functions and operations.

rk Guideins how to configure and operate the machine in a network environ-

, and use the software provided.manual covers all models, and includes descriptions of functions andgs that might not be available on this machine. Images, illustrations, andmation about operating systems that are supported might also differly from those of this machine.

manualsnuals for This Machine

fety Informationick Reference Copy Guideick Reference Printer Guide

ii

Quick Reference Scanner Guide Po UN Ma

Note Manu Adob

manu For "

deale "Post

funct The f

*Optiona

Product

DeskTopfessional

ScanRouEX EnterstScript3 SupplementIX Supplementnuals for DeskTopBinder LiteDeskTopBinder Lite Setup GuideDeskTopBinder Introduction GuideAuto Document Link Guide

als provided are specific to machine types.e Acrobat Reader/Adobe Reader must be installed in order to view theals as PDF files.

UNIX Supplement", please visit our Web site or consult an authorizedr.Script3 Supplement" and "UNIX Supplement" include descriptions ofions and settings that might not be available on this machine.ollowing software products are referred to using general names:

l

name General name

Binder Lite and DeskTopBinder Pro- *

DeskTopBinder

ter EX Professional * and ScanRouter prise *

the ScanRouter delivery software

TABLManual How to

SymboAbout thDisplay

SimpliConfir

Scanner

1. Send

Before SOutlinePrepaRegistE-mail

Basic OSwitchinSpecifyi

SelectEnterinSelectRegist

SpecifyiSelectUsing Select

SpecifyiSpecifyi

SelectManua

SimultaSendin

2. Send

Before SOutlinePrepaRegistScan t


SelectSendinSendinSendinRegist

Simulta iii

E OF CONTENTSfor This Machine ........................................................................................ iRead This Manual .....................................................................................1ls .....................................................................................................................1e Scanner Functions...............................................................................2Panel..........................................................................................................3fied Display.......................................................................................................3mation Displays ................................................................................................4 Features...................................................................................................8

ing Scan Files by E-mail

ending Scan Files by E-mail.................................................................11 of Sending Scan Files by E-mail..................................................................11

ration for Sending by E-mail ...........................................................................12ering E-mail Addresses in the Address Book.................................................12 Screen...........................................................................................................13peration for Sending Scan Files by E-mail...........................................14g to the E-mail Screen ..........................................................................17ng E-mail Destinations ..........................................................................18ing the Destination from the Machines Address Book...................................18g an E-mail Address Manually ......................................................................22

ing Destinations by Searching an LDAP Server.............................................23ering a Directly-Entered Destination in the Address Book .............................25ng the E-mail Sender .............................................................................27ing a Sender from the List ..............................................................................27a Registration Number to Specify a Sender Name ........................................28ing the Sender by Searching the Machines Address Book ...........................28ng the E-mail Subject.............................................................................31ng the E-mail Message ..........................................................................32ing a Message from the List ...........................................................................32l Entry of a Message .....................................................................................33

neous Storage and Sending by E-mail .................................................34g the URL by E-mail......................................................................................35

ing Scan Files to Folders

ending Files by Scan to Folder ............................................................37 of Sending Scan Files by Scan to Folder.....................................................37

ration for Sending by Scan to Folder ..............................................................39ering Destination Folders in the Address Book..............................................40o Folder Screen .............................................................................................41perations When Using Scan to Folder..................................................42g to the Scan to Folder Screen ............................................................44ng Scan to Folder Destinations ............................................................45ing the Destination from the Machines Address Book...................................45g Files to a Shared Network Folder ..............................................................49g Files to an FTP Server ...............................................................................52g Files to an NDS Tree or NetWare Server ..................................................54

ering the Path to the Selected Destination in the Address Book ...................57neous Storage and Sending by Scan to Folder ...................................59

iv

3. Storing Files Using the Scanner Function

Before SOutline

Basic OSpecifyi

SpecifSpecifSpecif

DisplayiList ofSearch

CheckinCheckCheck

SendingSendin

ManaginDeletinChang

4. Deliv

Before DOutlinePrepaInstalliNetwo


SelectSpecifyi

SelectSelectSelect

SpecifyinSimulta

5. Scan

Before UOutlinePrepaInstalli

Basic Ntoring Files.............................................................................................61 of File Storage under the Scanner Function ................................................61

peration for Storing Scan Files .............................................................63ng File Information for a Stored File ....................................................65ying a User Name ..........................................................................................65ying a File Name ............................................................................................66ying a Password.............................................................................................67ng the List of Stored Files .....................................................................68 Stored Files ...................................................................................................68ing the List of Stored Files ............................................................................69g Stored Files .........................................................................................71ing a Stored File Selected from the List .........................................................71ing Stored Files from a Client Computer........................................................72 a Stored File ..........................................................................................74g Stored Files................................................................................................74g Stored Files.........................................................................................76g a Stored File...............................................................................................76ing Data for a Stored File...............................................................................77

ering Scan Files

elivering Files ........................................................................................81 of Scan File Delivery....................................................................................81

ring to Deliver a File........................................................................................82ng DeskTopBinder Lite from the Supplied CD-ROM .....................................83rk Delivery Scanner Screen ...........................................................................84peration for Delivering Files ..................................................................85g to the Network Delivery Scanner Screen.........................................88ng Delivery Destinations .......................................................................89ing Destinations Registered in the Delivery Servers Address Book..............89ng the Sender .........................................................................................93ing a Sender from the Sender List in the Delivery Servers Destination List....93ing the Sender by Entering the Registration Number.....................................94ing a Sender by Searching the Delivery Servers Destination List .................95g the Subject of the E-mail to Be Transmitted via the Delivery Server..... 97

neous Storage and Delivery...................................................................98

ning Originals with the Network TWAIN Scanner

sing the Network TWAIN Scanner .......................................................99 of the Network TWAIN Scanner.................................................................100

ring to Use the Network TWAIN Scanner .....................................................101ng the TWAIN Driver from the Supplied CD-ROM.......................................102etwork TWAIN Scanner Operation ......................................................103

6. Various Scan Settings

Scan SeItems fo

Scan TResoluScan SEdit ...

AdjustinSetting

OriginOriginBatch,Divide

ScanninSetting

SettingSettingSecuri

ProgramRegistRecallChangDeletinChangRegist

Scan SeSettingWhen

7. App

RelationWhen When

Relationfor Sen

SoftwarQuick TWAINDeskT

Values oTransmStoragNetwo

Specific

INDEX.v

ttings .....................................................................................................105r Specifying Scan Settings..................................................................106ype ..............................................................................................................106tion ..............................................................................................................106ize ...............................................................................................................106

......................................................................................................................114g Image Density ...................................................................................115

of Original Feed Type ...........................................................................116al Orientation ................................................................................................116al Settings.....................................................................................................118 SADF ..........................................................................................................120.....................................................................................................................121g Multiple Pages of Originals as One File .........................................123File Type and File Name.......................................................................125 File Type ....................................................................................................125 File Name...................................................................................................126ty Settings to PDF Files ...............................................................................128s ............................................................................................................132

ering Frequently Used Setting .....................................................................132ing a Registered Content .............................................................................133ing a Registered Program............................................................................134g a Program ................................................................................................135ing the Registered Program Name ..............................................................135ering Initial Values for Initial Display ............................................................136ttings When Using Twain Scanner .....................................................137 Original Orientation on the TWAIN Scanner ..............................................137Scanning Originals of Mixed Sizes Using TWAIN Scanner .........................138

endix

ship between Resolution and File Size..............................................139Using E-mail, Folder Sending, Storing or Network Delivery Function .........139Using as a TWAIN Scanner.........................................................................140ship between File Type Specified for Scanning and File Types ding E-mail and Folder........................................................................142

e Supplied on CD-ROM ........................................................................143Install............................................................................................................143 Driver .........................................................................................................143

opBinder Lite................................................................................................144f Various Set Items for Transmission/Storage/Delivery Function .... 146ission Function ...........................................................................................146

e Function....................................................................................................148rk Delivery Function .....................................................................................149ations.....................................................................................................150

...................................................................................................... 151

How

Symbo

This ma

IndicateIgnoringnotes. Tchine.

IndicateIgnoringmachine"Safety I

Indicateof likelyto read t

Indicatetions on

This symther rele[ ]Indicate{ }Indicate1

to Read This Manual

ls

nual uses the following symbols:

s important safety notes. these notes could result in serious injury or death. Be sure to read these

hey can be found in the "Safety Information" section of About This Ma-

s important safety notes. these notes could result in moderate or minor injury, or damage to the or to property. Be sure to read these notes. They can be found in thenformation" section of About This Machine.

s points to pay attention to when using the machine, and explanations causes of paper misfeeds, damage to originals, or loss of data. Be surehese explanations.

s supplementary explanations of the machines functions, and instruc- resolving user errors.

bol is located at the end of sections. It indicates where you can find fur-vant information.

s the names of keys that appear on the machines display panel.

s the names of keys on the machines control panel.

2Abo

This secFor deta

SendiThereputer Se

Fo Se

Fo Se

Fo Se

Fo De

Fo

ScannUse tfrom Netw

StorinYou clater.

Note When

was pand awho copyi

Referp.11 p.37 p.81 p.99 p.61 ut the Scanner Functions

tion describes functions you can use in the scanner mode.ils about each function, see respective chapters.

ng scanned files are several methods you can use to send captured data as files to com-s.nding scan files by e-mailr details, see chapter 1 "Sending Scan Files by E-mail".nding scan files to a shared folderr details, see chapter 2 "Sending Scan Files to Folders".nding scan files to an FTP serverr details, see chapter 2 "Sending Scan Files to Folders".nding scan files to a NetWare serverr details, see chapter 2 "Sending Scan Files to Folders".livering scan files using the delivery serverr details, see chapter 4 "Delivering Scan Files".

ing originals using the TWAIN driverhe TWAIN driver to specify the machine where originals will be scanneda client computer. For details, see chapter 5 "Scanning Originals with theork TWAIN Scanner".

g filesan store scan files on the machine's hard disk. Stored files can be sent

For details, see chapter 3 "Storing Files Using the Scanner Function".

the Copy Data Security Unit is installed, if you scan an original thatrinted using the data security for copying function, the machine beepsn entirely gray page is sent or stored. You can use the log file to check

scanned the confidential original. For details about the data security forng function, consult the administrator.

enceSending Scan Files by E-mailSending Scan Files to FoldersDelivering Scan FilesScanning Originals with the Network TWAIN ScannerStoring Files Using the Scanner Function

Disp

This secCheck MYou canStored Ftails, seework De

Referp.13 p.41 p.68 p.84

Simpli

This secWhen yto the siLetters a

Exam

1. [Key CPress tocrease th3

lay Panel

tion explains the simplified display and three confirmation screens:odes, Preview, and Transmission File Status.

find explanations about the E-mail screen, Scan to Folder screen, List ofiles screen, or Network Delivery Scanner screen in this manual. For de- "E-mail Screen", "Scan to Folder Screen", "List of Stored Files", and "Net-livery Scanner Screen".

enceE-mail ScreenScan to Folder ScreenList of Stored FilesNetwork Delivery Scanner Screen

fied Display

tion explains how to switch to the simplified display.ou press {Simplified Display}, the screen changes from the initial displaymplified display.nd keys are displayed at a larger size, making operations easier.

ple of Simplified Display

olor] change the key color and in-e brightness of the display panel.

This does not apply to the initial scannerscreen.

ANP057S

AMW005S

4Note To re Certa

Confirm

This secTransmi

Check M

This secModes sUse the PressingCheck M

Check

1. OrigiDisplaysType, an

2. TransDisplaysfunction turn to the initial screen, press {Simplified Display} again.in keys do not appear on the simplified display.

ation Displays

tion explains three confirmation displays: Check Modes, Preview andssion File Status.

odes

tion explains items that are displayed and how to display the Checkcreen.Check Modes screen to check scanning and transmission settings. [Check Modes] switches the screen from the initial scanner screen to theodes screen.

Modes

nal Scan Settings, Original Feed

d other scanning settings.

mission function icon the icon of the transmissionin use.

3. Sender and DestinationDisplays the sender and transmission ordelivery destinations.

4. SendDisplays transmission settings such asSender and Subject.

AMW002S

Preview

This secscreen.Use the You caner, delivTo disp[Preview Previe

1. [ZoomPress to preview.

2. [][Press to s

3. [CancPress to transmis

4. [ContPress to transmis

Note Previ Previ You c

storedSelec5

tion explains items that are displayed and how to display the Preview

Preview screen to check that of originals have been scanned correctly. display the Preview screen when sending files by e-mail or Scan to Fold-ering files, or simultaneously sending and delivering files.lay the Preview screen, press [Preview], and then start scanning while] is still selected.w

Out] and [Zoom In]reduce or enlarge the displayed

][][]hift the displayed area.

el TX]close a preview and interrupt asion.

inue TX]close a preview and continue asion.

5. Display FileDisplays a file's name and size.

6. Display PageDisplays the number of the currently dis-played page, total number of pages, pagesize, and color mode.

7. [Switch]Press to change the page of the selectedfile that is displayed.

8. Display PositionDisplays the position of an image whenenlarged.

ew is not available if a file is stored using [Store Only].ew is not available when sending a stored file.an view a stored file using the Preview screen displayed from the list of files. For details about viewing a stored file, see "Checking a Stored File

ted from the List".

AMW006S

6 Preview might not be displayed if scanning failed or the image file is corrupt-ed. If

Referp.71

Transmis

This secsion FileUse theFolder, aPress [SUp to 9 tor [T] to Trans

1. Date/Displayswas specand datecelled wa

2. TransDisplaysfunction

3. DestiDisplaysIf you htions, theplayed.

4. SendDisplays this is the case, scan the original again.

enceChecking a Stored File Selected from the List

sion File Status

tion explains items that are displayed and how to display the Transmis- Status screen.

Transmission File Status screen to check e-mail transmission, Scan tond delivery results.

canned Files Status] to display the Transmission File Status screen.ransmission or delivery results are displayed at the same time. Press [U] switch between results.

mission File Status

Time the time and date transmissionified by this machine or the time when Completed, Error, or Can-s confirmed.

mission function icon the icon of the transmissionused.

nation the transmission destination.ave selected multiple destina- first selected destination is dis-

er the sender name.

5. File NameDisplays the stored file name of files thatare simultaneously sent and stored, or ofstored files that are sent.

6. StatusDisplays one of the following transmis-sion statuses: Completed, Sending...,Waiting..., Error, or Cancelled.

7. [Stop TX]To cancel transmission, select a filewhose status is [Waiting...], and then press[Stop TX].8. [Print List]Press to print transmission results.

AMW007S

Note You c

at theStatus

Depeplaye7

annot check scanner function transmission results by pressing [Job List] bottom of the screen. To check transmission results, press [Scanned Files], and then display the Transmission File Status screen.nding on security settings, some transmission results might not be dis-d.

8Scan

This secTo displsetting m

Gener

Scan

Items

Switc

Updation L

Searc

TWA

Desti

Desti

Print

Print

Delet

Items

Wait Glass

Wait SADFner Features

tion explains Scanner Features settings.ay the Scanner Features screen, press {User Tools / Counter}. For detailed

ethod, see General Settings Guide.

al Settings

Settings

Description

h Title Sets index to use when the list of destinations of this machine is displayed.

te Delivery Server Destina-ist

Allows you to update the delivery server's destination list by pressing [Update Delivery Server Destination List]. To use this function, under [System Settings], set [Deliv-ery Option] to [On].

h Destination Specify the default search destination list from the ma-chine's address book or the LDAP server. To search through an LDAP server, under [System Settings], reg-ister the LDAP server, and then set [LDAP Search] to [On].

IN Standby Time Select the machine's response if a client computer tries to use the TWAIN scanner while scanning is in progress.

nation List Display Priority 1 Select the default destination list from the machine's destination list or from the Destination List managed by the delivery server.

nation List Display Priority 2 Select whether to prioritize the e-mail destination list or the folder destination list.

& Delete Scanner Journal Specify the machine's response of the maximum num-ber of scanner journals is exceeded.

Scanner Journal Allows you to print the scanner journal. The scanner journal is then deleted.

e Scanner Journal Allows you to delete the scanner journal without printing it.

Description

Time for Next Orig.: Exposure Set which operation the machine performs while wait-ing for additional originals after scanning from the ex-posure glass.

Time for Next Original(s): Sets the operation of this machine on the queue for ad-ditional originals after scanning the originals with Au-tomatic Document Feeder (ADF). This function is not available unless ADF is installed.

Send Settings

Initial

Items

Comp

Comp

Max.

Divid

E-ma

No. o

Store

Items

Menu9

Settings

Description

ression (Black & White) Specify a compression method for files scanned in black and white.

ression (Gray Scale) specify a compression method for files scanned in gray scale.

E-mail Size Select whether or not to limit the size of e-mail that has attachments.

e & Send E-mail Select whether or not to divide files that exceed the size specified in [Max. E-mail Size] and send them as multiple e-mails.

il Information Language Select the language in which document information such as the title, date, and administrator's name is sent.

f Digits for Single Page Files Set the number of digits in serial numbers used for sin-gle-page file names.

d File E-mail Method Sets the default for whether to attach a file or send URL Link when sending stored files by e-mail.

Description

Protect Set the default access level for functions whose set-tings can be changed by users other than the adminis-trator.

1. Sending Scan Files by E-mail

You canand the

Befo

This secscan file

Outline

This sec

1. This A scan fand sent

2. SMTYou needserver thTransfer mail. Hoan e-maithis macceived ethrough 11 attach scan files to e-mails and send them via connections such as LANInternet.

re Sending Scan Files by E-mail

tion explains the necessary preparations and the procedure for sendings by e-mail.

of Sending Scan Files by E-mail

tion outlines the function for sending scan files by e-mail.

machineile can be attached to an e-mail to a mail server.

P server to have an access to an e-mail

at supports SMTP (Simple MailProtocol), to send scan files by e-wever, it is not essential to havel server inside the LAN wherehine belongs. It transfers a re--mail to a specified destinationa LAN or the Internet.

3. Client computerUse e-mail client software to receive e-mail messages and scan file attachmentsthat are generated by this machine.

4. LDAP ServerUse this server for administering e-mailaccounts, searching the network, and au-thenticating the computers that accessthe machine. Using the LDAP server, youcan search for destinations from the ma-chine.

ZZZ508S

Sending Scan Files by E-mail

12

1

Prepar

This secmail.

A ConnConnble, o

BMakeIf youmake Sp Sp In Sp

C If nec

No To

lesLA

ItemeGu

Fo

Regist

You canRegisterTools] fr

Note For d

al Set You c

Monithesees in

DepewhenDevication for Sending by E-mail

tion explains the preparation and settings for sending scan files by e-

ect the machine to the network.ect the machine to the network using an Ethernet cable or IEEE 1394 ca-r wireless LAN (IEEE 802.11b).

the necessary network setting in [System Settings]. have connected the machine to the network using an Ethernet cable,

the following settings. For details, see General Settings Guide.ecify the machines IPv4 address and subnet mask.ecify the IPv4 gateway address.[Effective Protocol], enable [IPv4].ecify the SMTP server.

essary, change settings in [Send Settings] under [Scanner Features].te connect the machine to the network using an IEEE 1394 cable or wire-s LAN (IEEE 802.11b), an extended 1394 board or extended wirelessN board is required respectively. For details, see Network Guide.ms to set up in [System Settings] vary depending on the network environ-nt. For more information about network settings, see General Settingside.

r more information about [Scanner Features], see General Settings Guide.

ering E-mail Addresses in the Address Book

register frequently used e-mail addresses in the address book. e-mail addresses in [Address Book Management] under [Administrator

om [System Settings]. Addresses can also be registered as groups.

etails about registering e-mail addresses in the address book, see Gener-tings Guide.an also register e-mail addresses in the address book using Web Imagetor or SmartDeviceMonitor for Admin. For details about how to install applications, see Network Guide. For details about registering address-the address book, see Help of respective applications.nding on the machine type, you may not be able to use the machine it is updating the address book using CSV files (retrieved using Smart-eMonitor for Admin) that contain user codes.

Before Sending Scan Files by E-mail

E-mail

This sec

The funitem by When y[ ]

1. DestiThe spemore thaified, predestinati

2. E-maPress themail screSwitch thsame filFolder.

3. E-maIndicateplayed. Dtered in th

4. [ManuTo specifthe addreenter thekeyboard1

Screen

tion explains the screen layout when sending scan files by e-mail.

ction items displayed serve as selector keys. You can select or specify anpressing it.ou select or specify an item on the display panel, it is highlighted like. Keys that cannot be selected appear like [ ].

nation fieldcified destination appears. Ifn one destination has been spec-ss [U] or [T] to scroll through theons.

il / Folderse tabs to switch between the E-en and Scan to Folder screen.e screen also when sending the

es by both e-mail and Scan to

il icons that the E-mail screen is dis-

isplays the destinations regis-e delivery server or this machine.

al Entry]y destinations not registered inss book, press this key, and then e-mail addresses using the soft that appears.

5. [Reg. No.]Press this key to specify the destinationusing a 5-digit registration number.

6. Destination ListThe list of destinations registered in themachine appears. If all of the destinationscannot be displayed, press [U]or [T] toswitch the screen.Group destinations are denoted by thissymbol ( ).

7. [Text][Subject][Sender Name][Recept.Notice]Enter the message and specify the sub-ject, sender, and whether or not to useMessage Disposition Notification.

ALQ006S13


14

1

BasicE-ma

This sec

AMakeIf a p

B If theswitcFor d

C Place

D If nection aFor d

E If necFor d

F If neside aFor d Operation for Sending Scan Files by il

tion describes the basic operation for sending scan files by e-mail.

sure that no previous settings remain.revious setting remains, press {Clear Modes}.

network delivery scanner screen or Scan to Folder screen appears,h to the E-mail screen.etails, see "Switching to the E-mail Screen".

originals.

essary, press [Scan Settings] to specify scanner settings such as resolu-nd scan size.etails, see "Various Scan Settings".

essary, specify the scanning density.etails, see "Adjusting Image Density".

cessary, press [Original Feed Type] to specify settings such as originalnd orientation.

etails, see "Setting of Original Feed Type".

Basic Operation for Sending Scan Files by E-mail

G If necfile fFor d

H SpeciYou cFor d

I If necFor d

J If necFor d

K To spFor d

L To usIf youtificat

M PressIf you

No If

mafie

Tofiefro

In thethi

De[Se

Toane-mno

Byto "C

If pe

To1

essary, press [File Name / Type] to specify settings such as file name andormat.etails, see "Setting File Type and File Name".

fy the destination.an specify multiple destinations.etails, see "Specifying E-mail Destinations".

essary, press [Text] to enter the e-mail message.etails, see "Specifying the E-mail Message"

essary, press [Subject] to specify the e-mail subject.etails, see "Specifying the E-mail Subject".

ecify the e-mail sender, press [Sender Name].etails, see "Specifying the E-mail Sender".

e Message Disposition Notification, press [Recept. Notice]. select [Recept. Notice], the selected e-mail sender will receive e-mail no-ion when the e-mail recipient has opened the e-mail.

{Start}. are scanning batches, place the next originals.

teyou have selected two or more destinations, the destinations can bede to appear one by one by pressing [U] or [T] next to the destination

ld. cancel a selected destination, display the destination in the destinationld, and then press {Clear / Stop}. You can cancel a destination selectedm the address book by pressing the selected destination again.[System Settings], you can specify the administrators e-mail address as default sender name. This lets you send e-mail without entering any-ng for [Sender Name]. For details, see General Settings Guide.pending on the security setting, the logged-on user may be specified asnder Name]. use Message Disposition Notification, log on to the machine as a userd specify the sender. Note, however, that the [Recept. Notice] notification

ail may not be transmitted if the e-mail software of the recipient doest support Message Disposition Notification. pressing {Check Modes}, you can switch from the initial scanner screenthe Check Modes screen so you can check the settings. For details, seeheck Modes".you press [Preview], and then scan a document, the Preview screen ap-ars. For details, see "Preview". cancel scanning, press {Clear / Stop}.15


16

1

Yotai

Rep.1p.1p.1p.1p.1p.1p.3p.3p.2p.4p.5p.3u can also store a scan file and simultaneously send it by e-mail. For de-ls, see "Simultaneous Storage and Sending by E-mail".

ference7 Switching to the E-mail Screen05 Various Scan Settings15 Adjusting Image Density16 Setting of Original Feed Type25 Setting File Type and File Name8 Specifying E-mail Destinations2 Specifying the E-mail Message1 Specifying the E-mail Subject7 Specifying the E-mail Sender Check Modes Preview4 Simultaneous Storage and Sending by E-mail

Switching to the E-mail Screen

Switc

This secIf the Scmail scrIf the nescreen a

A Press

The E

B If the

The E

No Yo

eryplsca1

hing to the E-mail Screen

tion explains how to switch the screen to the E-mail screen.an to Folder screen is being displayed, press [E-mail] to switch to the E-een.twork delivery scanner screen is being displayed, switch to the E-mails follows:

[Delivery Dest.].

-mail screen or Scan to Folder screen appears.

Scan to Folder screen appears, press [E-mail].

-mail screen appears.

teu cannot switch from the network delivery scanner screen while deliv- destinations are being specified. To clear the specified destination, dis-

ay the destination in the destination field of the network deliverynner screen, and then press {Clear / Stop}.17


18

1

Spec

This secYou can Selec Enter SearcBefore ypress [C

Selecti

This secbook.

Impo To us

advanYou canchine's a Selec Selec Selec

Selecting

Select th

A In th

The kin theifying E-mail Destinations

tion explains how to specify e-mail destinations. specify e-mail destinations by any of the following methods:t the destination from the machines address book the e-mail address directlyh the LDAP server for the destination and select itou select destinations, make sure you have selected [To]. If necessary,

c] or [Bcc], and then select destinations.

ng the Destination from the Machines Address Book

tion explains how to select the destination from the machines address

rtante this function, you must register the destinations in [System Settings] ince. For details, see General Settings Guide.

use the following methods to select destinations registered in the ma-ddress book:

t a destination from the listt a destination by entering the registration numbert a destination by searching the machine's address book

a destination from the list

e destination from the destination list.

e destination list, press the key including the destination name.

ey of the selected destination is highlighted, and the destination appears destination field at the top of the screen.

Specifying E-mail Destinations

If the Di Di

No De

the

Selecting

Select thnumber

A Press

B Usingto theIf theExam

C PressBy pr1

target destination does not appear, take one of the following steps:splay the destination by selecting its initial letter from the titlesplay the destination by pressing [U] or [T]tepending on the security setting, some destinations may not appear in destination list.

destinations by entering the registration numbers

e destination from the machines address book using its registration.

[Reg. No.].

the number keys, enter the five-digit registration number assigned required destination folder.

entered number is less than five digits, press {q} after the last number.ple: To enter 00003 Press {3}, and then press {q}.

[OK].essing [Change], you can change the selected destination.19


20

1

Searchin

This section and

A Press

B To seTo seThe sYou c

C EnterTo se

D Press

E If necriterBy prmail Aning W

The iscree

F PressDestig the machines address book for the destination and selecting it

tion explains how to search the machines address book for the destina- select it.

[Search Dest.].

arch by name, press [Name].arch by e-mail address, press [E-mail Address].oft keyboard appears so you can enter the name or e-mail address.an also search by combining [Name] and [E-mail Address]. part of the destination name.arch by e-mail address, enter part of the address.

[OK].cessary, press [Advanced Search], and then specify the detailed searchia.essing [Advanced Search], you can search using criteria such as [Name], [E-ddress], and [Folder Name]. You can also search by combining the [Begin-ord] or [End Word] criteria with the other criteria.

llustrated screen is an example. The items that actually appear on then may differ.

[Start Search].nations that match the search criteria are displayed.


G Selec

H Selec

I Press

No If [

in sea

Sedrede

By Up By [Be

actFo

[EnareFo

[ExactFo

[InactFo

[ExchFo1

t a destination.

t [To], [Cc], or [Bcc]. [OK].teLDAP Search] is set to [On] in [System Settings], check that [Address Book]the upper part on the screen has been selected before executing therch.

arch criteria that appear in [Advanced Search], such as [Name], [E-mail Ad-ss], and [Folder Name], are registered in the machines address book. Fortails, see General Setting Guide. pressing [Details], you can view details about the selected destinations. to 100 destinations can be displayed as search results. pressing [Advanced Search], the following criteria appear:ginning Word]: The names which start with the entered character or char-ers are targeted.r example, to search for "ABC", enter "A".d Word]: The names which end with the entered character or characters targeted.

r example, to search for "ABC", enter "C".act Match]: The names which correspond to an entered character or char-ers are targeted.r example, to search for "ABC", enter "ABC".clude one Word]: The names which contain an entered character or char-ers are targeted.r example, to search for "ABC", enter "A", "B", or "C".clude Words]: The names which do not contain an entered character or

aracters are targeted.r example, to search for "ABC", enter "D".21


22

1

Enterin

This sec

A Press

The s

B Enter

C Press

No De To

theen

Thchtin

Rep.2g an E-mail Address Manually

tion explains how to enter an e-mail address manually.

[Manual Entry].

oft keyboard appears so you can enter the e-mail address.

the e-mail address.

[OK].tepending on the security settings, [Manual Entry] may not be displayed. change a registered destination e-mail address, press [Edit] to the left of destination field to display the soft keyboard, use the soft keyboard to

ter the new address, and then click [OK].e e-mail address that is entered directly can be registered in the ma-ines address book. For details, see "Registering a Directly-Entered Des-ation in the Address Book".

ference5 Registering a Directly-Entered Destination in the Address Book


Selecti

By acces

Impo To us

additSearc

A Press

B SelecRegis

If autscree

C To seTo seThe sYou cby [Nhow

D EnterTo se

E Press1

ng Destinations by Searching an LDAP Server

sing an LDAP server, you can search for destinations and select them.

rtante this function, an LDAP server must be connected to the network. Inion, under [System Settings], the server must be registered and [LDAPh] must be set to [On]. For details, see General Settings Guide. [Search Dest.].

t the LDAP server that appears next to [Address Book].ter the LDAP server in advance in [System Settings].

hentication is required to access the selected server, the authenticationn appears. To authenticate, enter the user name and password.

arch by name, press [Name].arch by e-mail address, press [E-mail Address].oft keyboard appears so you can enter the name or e-mail address.an also search by combining [Name] and [E-mail Address]. If you search

ame], whether the search is based on surname or first name depends onthe administrator has configured searching.

part of the destination name.arch by e-mail address, enter part of the destination address.

[OK].

23


24

1

F If necriterBy prmail Aalso sother

The iscree

G PressDesti

H Selec

I Selec

J Press

No Th

tioLDtai

By Up If a

poch

It inathewi

By [Be

actFocessary, press [Advanced Search], and then specify the detailed searchia.essing [Advanced Search], you can search using criteria such as [Name], [E-ddress], [Company Name], [Department Name], and [Search Options]. You canearch by combining the [Beginning Word] or [End Word] criteria with the criteria.



t the destination.

t [To], [Cc], or [Bcc]. [OK].tee [Fax Destination], [Company Name], [Department Name], and [Search Op-ns] search criteria that appear in [Advanced Search] are registered in theAP server. [Search Options] can be registered in [System Settings]. For de-

ls, see General Settings Guide. pressing [Details], you can view details about the selected destinations. to 100 destinations can be displayed as search results.n e-mail address returned by the LDAP server is too long, it will be im-ssible to specify it as the destination. For details about the number ofaracters that can be specified, see "Sending E-mail".s possible for more than one e-mail address to be registered for a desti-tion. However, only one e-mail address per destination will appear in search results. It depends on the LDAP server which e-mail address

ll be displayed. Usually, it is the e-mail address registered first. pressing [Advanced Search], the following criteria appear:ginning Word]: The names which start with the entered character or char-ers are targeted.r example, to search for "ABC", enter "A".


[EnareFo

[ExactFo

[InactFo

[ExchFo

[Fuon

Rep.1

Regist

This secchines aserver.

A In th

B Press1

d Word]: The names which end with the entered character or characters targeted.


aracters are targeted.r example, to search for "ABC", enter "D".zzy Search]: a vague search (The function of this vague search depends the system supported by the LDAP server.)

ference46 Sending E-mail

ering a Directly-Entered Destination in the Address Book

tion explains how to register a directly-entered destination in the ma-ddress book. You can also register a destination selected from the LDAP

e destination field, display the destination you want to register.

[Prg. Dest.].25


26

1

C PressteredFor dtings

D Press

No De

yo To

sel[Pr [Names], and then specify the name and other information to be regis-.etails about specifying the information to be registered, see General Set-Guide.

[OK].tepending on the security setting, [Prg. Dest.] may not appear. In such case,u cannot complete the registration. register in the machines address book a destination searched for andected from the LDAP server, display the destination, and then pressg. Dest.].

Specifying the E-mail Sender

Spec

This secTo send

You can Selec Selec Selec

Note Send

Gene In [Sy

defau[Send

Depe[Send

Whenappea[OK].playe

Selecti

This sec

A Press

B Selec

C Press1

ifying the E-mail Sender

tion explains how to specify the e-mail sender. e-mail, you must specify the name of the sender.

specify the e-mail sender by any of the following methods:t the sender from the machines sender listt the sender by entering the registration numbert the sender by searching the machines address book

ers must be registered in advance under [System Settings]. For details, seeral Settings Guide.stem Settings], you can specify the administrators e-mail address as thelt sender name. This lets you send e-mail without entering anything forer Name]. For detail, see General Settings Guide.nding on the security setting, the logged-on user may be specified aser Name]. a protection code has been set, a screen for entering the protection coders after selecting the sender. Enter the protection code, and then press

If the protection code you entered is correct, the sender name is dis-d.

ng a Sender from the List

tion explains how to select the sender from the machines sender list.

[Sender Name].

t the sender.

[OK].27


28

1

Using

Select th

A Press

B Press

C Usingto theIf theExamPress

D PressBy pr

Selecti

This secdress bo

A Press

B Pressa Registration Number to Specify a Sender Name

e sender from the destination list according to the registration number.

[Sender Name].

[Registration No.]. the number keys, enter the five-digit registration number assigned required destination folder.

entered number is less than five digits, press {q} after the last number.ple: To enter 00006 {6}, and then press {q}.

[OK] twice.essing [Change], you can change the selected destination.

ng the Sender by Searching the Machines Address Book

tion explains how to select the sender by searching the machines ad-ok.

[Sender Name].

[Search].

Specifying the E-mail Sender

C To seTo seThe ssearcYou c

D EnterTo se

E Press

F If necriterBy prmail AYou cwith

The iscree

G PressDesti

H Selec

I Press

No If [

the Se

drede

By By [Be

actFo1

arch by name, press [Name].arch by e-mail address, press [E-mail Address].oft keyboard appears so you can specify a name or e-mail address toh by.an also search by combining [Name] and [E-mail Address]. the part of the senders name you want to search for.arch by e-mail address, enter part of the address.

[OK].cessary, press [Advanced Search], and then specify the detailed searchia.essing [Advanced Search], you can search using criteria such as [Name], [E-ddress], and [Folder Name].an also search by combining the [Beginning Word] or [End Word] criteria

the other criteria.



t the sender.

[OK].teLDAP Search] is set to [On] in [System Settings], check that [Address Book] in upper part on the screen has been selected before executing the search.

arch criteria that appear in [Advanced Search], such as [Name], [E-mail Ad-ss], and [Folder Name], are registered in the machines address book. Fortails, see General Setting Guide. pressing [Details], you can view details about the selected sender. pressing [Advanced Search], the following criteria appear:ginning Word]: The names which start with the entered character or char-ers are targeted.r example, to search for "ABC", enter "A".29


30

1

[EnareFo

[ExactFo

[InactFo

[ExchFod Word]: The names which end with the entered character or characters targeted.


aracters are targeted.r example, to search for "ABC", enter "D".

Specifying the E-mail Subject

Spec

This sec

A Press

The s

B Enter

C Press1

ifying the E-mail Subject

tion explains how to specify the e-mail subject.

[Subject].

oft keyboard appears.

the subject.

[OK].31


32

1

Spec

This secThe mes Selec Enter

Selecti

You can

Impo The m

Settin

A Press

B Selec

C Pressifying the E-mail Message

tion explains how to specify the e-mail message.sage can be created in the following ways:

t the e-mail message from the list the message directly

ng a Message from the List

select a message from the list.

rtantessages that can be selected from the list must be registered in [System

gs] in advance. [Text].

t a message.

[OK].

Specifying the E-mail Message

Manua

You can

A Press

B PressThe s

C Enter

D Press1

l Entry of a Message

enter the message manually.

[Text].

[Manual Entry].oft keyboard appears so you can enter the message.

the message.

[OK] twice.33


34

1

Simu

This sec

A Press

BMake

C If necFor d

D Press

E SpeciFor dScan

No If

canlecde

Rep.6p.1p.7ltaneous Storage and Sending by E-mail

tion explains how to store a file and simultaneously send it by e-mail.

[Store File].

sure [Send & Store] is selected.essary, specify file data, such as [User Name], [File Name], and [Password].etails, see " Specifying File Information for a Store File".

[OK].fy the setting for sending the file by e-mail, and then send the file.etails about sending a file by e-mail, see "Basic Operation for SendingFiles by E-mail".

teyou simultaneously store scan files and send them by e-mail, the files

not be retransmitted from the E-mail screen. To retransmit the files, se-t the file on the screen for selecting stored files, and then send them. Fortails, see "Sending a Stored File".

ference5 Specifying File Information for a Stored File4 Basic Operation for Sending Scan Files by E-mail4 Sending a Stored File

Simultaneous Storage and Sending by E-mail

Sendin

This sec

Impo To se

mustGuid

You cana file anWith theindicatecannot sURL of

A In [ScFor d

B Sendsend For dFor d"SimuAn e-

C In thWeb

D ViewMoni

No It i

enNe

Debyfilein 1

g the URL by E-mail

tion explains how to send the URL of the stored file by e-mail.

rtantnd the URL of the stored file by e-mail without sending the file itself, you specify the setting in [Scanner Features]. For details, see General Settingse.

send the URL when you send a stored file by e-mail, and when you stored simultaneously send it by e-mail. transmitted URL, the recipient can view, download, or delete the file

d by the URL over the network using Web Image Monitor. Even if youend a file by e-mail because of network limitations, you can still send thethe file.

anner Features], select [Send URL Link] under [Stored File E-mail Method].etails about specifying the setting, see General Settings Guide.

a stored file by e-mail. Alternatively, store a file and simultaneouslyit by e-mail.etails about sending a stored file by e-mail, see "Sending a Stored File".etails about storing a file and simultaneously sending it by e-mail, seeltaneous Storage and Sending by E-mail".

mail such as the one shown below will be sent to the destination.

e e-mail destination, click the URL.Image Monitor starts.

, delete, or download the file over the network using Web Imagetor.

tes recommended that you use Web Image Monitor on the same networkvironment. For details about settings for using Web Image Monitor, seetwork Guide.pending on the environment, even if you click the URL in the file sent e-mail, the browser may not start and you may not be able to view the. If this happens, click the same URL again, or manually enter the URL

the browser's address bar.

35


36

1

Fous

ToImdo

YoFoURr details about the functions for displaying and downloading stored filesing Web Image Monitor, see Network Guide. display details about the functions for managing stored files using Webage Monitor, click [Help] on the upper right of each Web browser's win-w.u can send the URL by e-mail and simultaneously send it by Scan tolder. In this case, the file is sent to the Scan to Folder destination, not theL.

2. Sending Scan Files to Folders

Using thshared f

Befo

This secto Folde

Outline

This sec

Sending

1. This You canwork foldnetwork 37e Scan to Folder function, you can send scan files over the network toolders, FTP server folders, or NetWare folders.

re Sending Files by Scan to Folder

tion describes the preparations and procedure for sending files by Scanr.

of Sending Scan Files by Scan to Folder

tion outlines the function for sending scan files by Scan to Folder.

files to shared folders

machine send scan files to shared net-ers. To send scan files to shared

folders, use the SMB protocol.

2. Computer with a shared folderTo use this function, it is necessary to cre-ate a shared folder in advance. You canspecify a shared folder to save scan files.

3. Client computerYou can also browse scanned files savedto a shared folder from a client computer.

ZZZ509S

Sending Scan Files to Folders

38

2

Sending

1. This You canfolders. Tfolders, u

2. FTP sThe FTPfile transon the saare storeha ve t hLAN/WIt is not via a profiles to an FTP server

machine send scan files to FTP servero send scan files to FTP serverse the FTP protocol.

erver server is a server that providesfer services among computersme network. Transferred files

d on this server. It is essential toe F T P s er v e r i ns i d e t he

AN where this machine belongs.possible to access an FTP serverxy server.

3. Client computerYou can browse scanned files saved to anFTP server from a client computer. Youneed to have an FTP client program onthe computer to connect to an FTP server.

ZZZ510S

Before Sending Files by Scan to Folder

Sending

1. This You can ers. To sers, use t

2. NetWYou can the netwage dataon the se

Prepar

This secScan to

Impo Files Files

be sen Files

A ConnConnwirel

BMakeIf youmake Sp Sp2

files to a NetWare server

machinesend scan files to NetWare fold-end scan files to NetWare fold-he NCP protocol.

are Serveruse this server to share files overork via NetWare. By sending im- to the server, files can be storedrver.

3. Client computerTo download files, a computer must berunning the NetWare client and belogged onto the server.

ation for Sending by Scan to Folder

tion describes the preparations and settings for sending scan files byFolder.

rtantcan be sent to shared folders on client computers.can also be sent to FTP servers if any exist on the network. Files can alsot to FTP servers if any exist on the network.

can also be sent to NetWare servers if any exist on the network.

ect the machine to the network.ect the machine to the network using an Ethernet or IEEE 1394 cable, oress LAN (IEEE 802.11b).

the necessary network settings in [System Settings]. have connected the machine to the network using an Ethernet cable,

the following settings. For details, see General Settings Guide.ecify the machines IPv4 address and subnet mask.ecify the IPv4 gateway address.

ZZZ511S39


40

2

In To

file

C If nec

No To

lesLA

ItemeGu

Fo Se

enen

Evneis

Regist

You candress bo[Adminisas group

Note For d

book You c

SmarMoniGuid

DepewhenDevic[Effective Protocol], enable [IPv4]. send files to shared folders, enable [SMB] in [Effective Protocol]. To sends to NetWare folders, enable [NetWare] in [Effective Protocol].essary, change settings in [Send Settings] under [Scanner Features].te connect the machine to the network using an IEEE 1394 cable or wire-s LAN (IEEE 802.11b), an extended 1394 board or extended wirelessN board is required respectively. For details, see Network Guide.ms to set up in [System Settings] vary depending on the network environ-nt. For more information about network settings, see General Settingside.

r details about [Scanner Features], see General Settings Guide.nding files using SMB is available only under a NetBIOS over TCP/IPvironment. Sending files using SMB is not available under a NetBEUIvironment.en when settings made with the control panel, Web Image Monitor, Tel-t, or other methods do not permit the use of SMB and FTP, sending filesstill possible.

ering Destination Folders in the Address Book

register the addresses of frequently-used destination folders in the ad-ok. Register the folder addresses in [Address Book Management] under

trator Tools] from [System Settings]. These addresses can also be registereds.

etails about registering the address of a destination folder in the address, see General Settings Guide.an register entries in the address book using Web Image Monitor or

tDeviceMonitor for Admin. For details about installing SmartDevice-tor for Admin, see "Monitoring and Configuring the Printer", Networke. For details about registering addresses, see each applications Help.nding on the machine type, you may not be able to use the machine it is updating the address book using CSV files (retrieved using Smart-eMonitor for Admin) that contain user codes.

Before Sending Files by Scan to Folder

Scan t

This sect

The funitem by highligh

1. DestiThe specthan one d[U] or [T]2. E-maPress to ser screenAlso swifile simuer and e-

3. Scan Shows thdisplaye

4. [ManuTo specifthe addreplay the saddress o

Referp.11 2

o Folder Screen

ion describes the screen layout when sending scan files by Scan to Folder.

ction items displayed serve as selector keys. You can select or specify anpressing it. When you select or specify an item on the display panel, it isted like [ ]. Keys that cannot be selected appear like [ ].

nation fieldified destination appears. If moreestination has been specified, press

to scroll through the destinations.

il/ Folderwitch between the Scan to Fold- and E-mail screentch the screen when sending altaneously by both Scan to Fold-mail.

to Folder iconat the Scan to Folder screen is

d.

al Entry]y destinations not registered inss book, press this button to dis-oft keyboard, and then enter thef the destination folder.

5. [Reg. No.]Press to specify a destination using a five-digit registration number.

6. Destination ListThe list of destinations registered in themachine appears.If all of the destinations cannot be dis-played, press [U] or [T] to switch the screen.Group destinations are denoted by thissymbol ( ).

7. [Text][Subject][Sender Name][Recept.Notice]You can enter the message and specify thesubject, sender, and whether or not to useMessage Disposition Notification. The en-tries will be used for e-mail transmissionwhen sending files simultaneously byScan to Folder and e-mail. For details, see"Sending Scan Files by E-mail".

enceSending Scan Files by E-mail

ALQ007S41


42

2

Basic

This sec

AMakeIf a p

B If thethe SFor d

C Place

D If nection aFor d

E If necFor d

F If neside aFor d

G If necfile fFor d Operations When Using Scan to Folder

tion describes the basic operations involved in using Scan to Folder.

sure that no previous settings remain.revious setting remains, press {Clear Modes}.

network delivery scanner screen or E-mail screen appears, switch tocan to Folder screen.etails, see "Switching to the Scan to Folder Screen".

originals.

essary, press [Scan Settings] to specify scanner settings such as resolu-nd scan size.etails, see "Various Scan Settings".

essary, specify the scanning density.etails, see "Adjusting Image Density".

cessary, press [Original Feed Type] to specify settings such as originalnd orientation.

etails, see "Setting of Original Feed Type".

essary, press [File Name / Type] to specify settings such as file name andormat.etails, see "Setting File Type and File Name".

Basic Operations When Using Scan to Folder

H SpeciYou cFor d

I PressIf you

No If

ne To

fiefro

Byto "C

If pe

To Yo

de

Rep.4p.1p.1p.1p.1p.4p.4p.5p.52

fy the destination.an specify multiple destinations.etails, see "Specifying Scan to Folder Destinations".

{Start}. are scanning batches, place the next originals.

teyou have selected more than one destination, you can press [U] or [T]xt to the destination field to scroll through the destinations. cancel a selected destination, display the destination in the destinationld, and then press {Clear / Stop}. You can cancel a destination selectedm the address book by pressing the selected destination again. pressing {Check Modes}, you can switch from the initial scanner screenthe Check Modes screen so you can check the settings. For details, seeheck Modes".you press [Preview], and then scan a document, the Preview screen ap-ars. For details, see "Preview". cancel scanning, press {Clear / Stop}.u can also store a file and simultaneously send it by Scan to Folder. Fortails, see "Simultaneous Storage and Sending by Scan to Folder".

ference4 Switching to the Scan to Folder Screen05 Various Scan Settings15 Adjusting Image Density16 Setting of Original Feed Type25 Setting File Type and File Name5 Specifying Scan to Folder Destinations Check Modes Preview9 Simultaneous Storage and Sending by Scan to Folder43


44

2

Switc

This secIf the E-Folder sIf the neFolder s

A Press

The E

B If the

The S

No Yo

eryplscahing to the Scan to Folder Screen

tion explains how to switch to the Scan to Folder screen.mail screen is being displayed, press [Folder] to switch to the Scan tocreen.twork delivery scanner screen is being displayed, switch to the Scan tocreen as follows:

[Delivery Dest.].

-mail screen or Scan to Folder screen appears.

E-mail screen appears, press [Folder].

can to Folder screen appears.

teu cannot switch from the network delivery scanner screen while deliv- destinations are being specified. To clear the specified destination, dis-

ay the destination in the destination field of the network deliverynner screen, and then press {Clear / Stop}.

Specifying Scan to Folder Destinations

Spec

This secYou can Selec Send Send Send

Selecti

This secbook.

Impo To us

advan

You canthe follo Selec Selec Selec

Note If you

book Depe

destin2

ifying Scan to Folder Destinations

tion explains how to specify Scan to Folder destinations. send a file by Scan to Folder by any of the following methods:t a destination registered in the machines address book a file to a shared network folder a file to an FTP server a file to an NDS tree or a NetWare server

ng the Destination from the Machines Address Book

tion explains how to select the destination from the machines address

rtante this function, you must register the destinations in [System Settings] ince.

select a destination registered in the machines address book by any ofwing methods:t the destination from the destination listt the destination by entering its registration numbert the destination by searching the machines address book

have specified the address protection cord for accessing the address, the screen for entering the address protection cord appears.nding on the security setting, some destinations may not appear in theation list.45


46

2

Selecting

Select th

A In thThe kin the

If the Di Di

No De

the

Selecting

Select thnumber

A Press

B EnternatioIf theExamPress a destination registered in the destination list

e destination from the destination list.

e destination list, press the key including the destination name.ey of the selected destination is highlighted, and the destination appears destination field at the top of the screen.

target destination does not appear, take one of the following steps:splay the destination by selecting its initial letter from the titlesplay the destination by pressing [U] or [T]tepending on the security setting, some destinations may not appear in destination list.

destinations by entering the registration numbers

e destination from the machines address book using its registration.

[Reg. No.].

the five-digit registration number that has been assigned to a desti-n folder using the number keys. entered number is less than five digits, press {q} after the last number.ple: To enter 00004 {4}, and then press {q}.


C PressBy pr

Searchin

This section and

A Press

B To seTo se

The sYou c

C EnterTo se

D Press2

[OK].essing [Change], you can change the selected destination.

g the machines address book for the destination and selecting it

tion explains how to search the machines address book for the destina- select it.

[Search Dest.].

arch by name, press [Name].arch by path, press [Folder].

oft keyboard appears so you can enter the name or path.an also search by combining [Name] and [Folder Name]. part of the destination name.arch by path, enter part of the path.

[OK].47


48

2

E If necBy prmail AYou cwith

The iscree

F PressDesti

G Selec

H Press

No Se

dretai

By Up By [Be

actFo

[EnareFo

[ExactFo

[InactFo

[ExchFoessary, press [Advanced Search], and then specify the detailed search criteria.essing [Advanced Search], you can search using criteria such as [Name], [E-ddress], and [Folder Name].an also search by combining the [Beginning Word] or [End Word] criteria

the other criteria.


[Start Search].nations that match the search criterion are displayed.

t the destination folder.

[OK].te

arch criteria that appear in [Advanced Search], such as [Name], [E-mail Ad-ss], and [Folder], are registered in the machines address book. For de-ls, see General Setting Guide. pressing [Details], you can view details about the selected destinations. to 100 destinations can be displayed as search results. pressing [Advanced Search], the following criteria appear:ginning Word]: The names which start with the entered character or char-ers are targeted.r example, to search for "ABC", enter "A".d Word]: The names which end with the entered character or characters targeted.


aracters are targeted.r example, to search for "ABC", enter "D".


Sendin

This secshared n

Impo The s Depe

share

You canmethod Enter Speci

Entering

You can

A Press

B Press

C PressThe s

D EnterThe fcompInsteaaddre

E Press2

g Files to a Shared Network Folder

tion explains how to specify the destination when sending files to aetwork folder.

rtanthared folder must have been created on the client computer in advance.nding on the operating system of the client computer, access to thed folder may require authentication.

send a file to a shared folder over the network by any of the followings: the path to the destination directlyfy the path by browsing the network for the destination

the path to the destination manually

enter the path to the destination folder manually.

[Manual Entry].

[SMB]. [Manual Entry] on the right side of the path field.oft keyboard appears.

the path for the folder.ollowing is an example of a path where the folder name is "user" and theuter name is "desk01": \\desk01\user.d of specifying the destination using its path, you can also use its IPv4ss.

[OK].49


50

2

F Depeto thePressboard

G Depethe clPress

H PressA conexists

I Chec

J Press

No If a

En If

pa IPv

NT Co

can To

thean

Th Yo

du Ev

thefre

YoFodr

Rep.5Bonding on the destination setting, enter the user name for logging on client computer.

[Manual Entry] to the right of the user name field to display the soft key-.

nding on the destination setting, enter the password for logging on toient computer. [Manual Entry] for the password to display the soft keyboard. [Connection Test].nection test is performed to check whether the specified shared folder.

k the connection test result, and then press [Exit]. [OK].teuthentication is required to access the folder, the login screen appears.ter the user name and password.you change the protocol after entering the path name, user name, orssword, a confirmation message appears.4 address entry is supported by Windows98/Me/2000/XP, Windows4.0, and Windows Server 2003.mputer and shared folder names containing more than 12 charactersnot be displayed.

change the path for the folder that has been entered, press [Change] on left side of the destination field. Enter the correct path for the folder,

d then press [OK].e connection test may take time.u may not be able to press [Connection Test] right after pressing [Cancel]ring a connection test.en if the connection test was successful, the machine may fail to transfer file if you do not have write privileges for the file or there is not enoughe hard disk space.u can register the path to the destination in the machines address book.r details, see "Registering the Path to the Selected Destination in the Ad-ess Book".

ference7 Registering the Path to the Selected Destination in the Address

ok


Specifyin

You canspecify t

A Press

B Press

C Press

Dom

D Selec

E SelecIf youbrowIf auttion s

F SelecWhenIf youfor th2

g the path by browsing the network for destinations

browse computers on the network for the destination folder, and thenhe path.

[Manual Entry].

[SMB]. [Browse Network] under the path name field.

ains or workgroups on the network appear.

t the domain or workgroup in which the destination folder is located.

t the client computer that has the destination folder. cannot find the computer you are looking for, press [Up One Level] and

se that level.hentication is required to access the selected computer, the authentica-creen appears. To authenticate, enter the user name and password.

t the destination folder. the selected folder has sub-folders, the sub-folders list appears. cannot find the destination folder, press [Up One Level], and then searche folder at that level.51


52

2

G Press

No If a

En If

pa Co

can Up Th

ile Yo

Fodr

Rep.5Bo

Sendin

This secserver.

Entering

You can

A Press

B Press

C PressThe s [OK] twice.teuthentication is required to access the folder, the login screen appears.ter the user name and password.you change the protocol after entering the path name, user name, orssword, a confirmation message appears.mputer and shared folder names containing more than 12 charactersnot be displayed. to 100 computers or shared folders can be displayed.e machine may fail to transfer the file if you do not have the write priv-ges for the shared folder or there is not enough free hard disk space.u can register the path to the destination in the machines address book.r details, see "Registering the Path to the Selected Destination in the Ad-ess Book".


ok

g Files to an FTP Server

tion explains how to specify destinations when sending files to an FTP

the path to an FTP server manually

enter the path to an FTP server manually.

[Manual Entry].

[FTP]. [Manual Entry] on the right side of the server name field.oft keyboard appears.


D EnterInsteaaddre

E Press

F EnterThe fsubfo

G Press

H EnterPressboard

I EnterPress

J To chon thnumb

K PressA con

L Chec

M Press

No If

pa Th Yo

du To

of an

YoFodr

Thfor

Rep.5Bo2

a server name.d of specifying the destination using its path, you can also use its IPv4ss.

[Manual Entry] on the right side of the path field. the path for the folder.ollowing is an example of a path where the folder name is "user" and thelder name is "lib": user\lib.

[OK]. the user name according to the setting at the destination. [Manual Entry] to the right of the user name field to display the soft key-.

the password according to the setting at the destination. [Manual Entry] next to the password field to make the soft keyboard appear.ange the port number which is set in [System Settings], press [Change]e right side of the port number field. Enter a port number using theer keys, and then press {q}.

[Connection Test].nection test is performed to check whether the specified folder exists.

k the connection test result, and then press [Exit]. [OK].teyou change the protocol after entering the path name, user name, orssword, a confirmation message appears.e connection test may take time.u may not be able to press [Connection Test] right after pressing [Cancel]ring a connection test. change the registered path to a destination folder, press [Edit] to the leftthe destination field to display the soft keyboard, enter the new path,d then click [OK].u can register the path to the destination in the machines address book.r details, see "Registering the Path to the Selected Destination in the Ad-ess Book".e machine may fail to transfer the file if you do not have write privileges the folder or there is not enough free hard disk space.


ok

53


54

2

Sendin

This sectree or NYou canmethod Enter Speci

tion

Referp.45

Entering

You can

A Press

B Press

C SelecPress

D Press

The sg Files to an NDS Tree or NetWare Server

tion explains how to specify destinations when sending files to an NDSetWare server.

send a file to an NDS tree or NetWare server by any of the followings: the path to the NDS tree or NetWare server directlyfy the path by browsing the NDS tree or NetWare server for the destina-

enceSelecting the Destination from the Machines Address Book

the path to an NDS tree or NetWare server manually

enter the path to an NDS tree or NetWare server manually.

[Manual Entry].

[NCP].t the connection type. Press [NDS] to specify the folder in the NDS tree. [Bindery] to specify the folder on the NetWare server. [Manual Entry] on the right side of the path field.

oft keyboard appears.


E EnterIf youof theume"text\If youer", thwill b

F Press

G EnterPresspearsIf youthe nand t

H If a pPresspears

I PressA conists.

J Chec

K Press

No If

pa To

thethe

Yo Th Yo

du Ev

thefre

YoFodr2

the path for the folder. set the connection type to [NDS], the NDS tree name is "tree", the name context including the volume is "context", the volume name is "vol-

, and the folder name is "folder", the path will be \\tree\volume.con-folder". set the connection type to [Bindery], the NetWare server name is "serv-e volume name is "volume", and the folder name is "folder", the pathe "\\server\volume\folder".

[OK]. the user name for logging on to the NDS tree or NetWare server. [Manual Entry] to the right of the user name field. The soft keyboard ap-. press [NDS] for [Connection Type], enter the user name, and then enter

ame of the context containing the user object. If the user name is "user"he name of the Context is "context", the user name will be "user.context".

assword is specified for the log on user, enter it. [Manual Entry] to the right of the password field. The soft keyboard ap-.

[Connection Test].nection test is performed to check whether the specified share folder ex-

k the connection test result, and then press [Exit]. [OK].teyou change the protocol after entering the path name, user name, orssword, a confirmation message appears. change a registered path to a destination folder, press [Edit] to the left to destination field to display the soft keyboard, enter the correct path to folder, and then press [OK].u can connect only to folders that you have the read privileges for.e connection test may take time.u may not be able to press [Connection Test] right after pressing [Cancel]ring a connection test.en if the connection test was successful, the machine may fail to transfer file if you do not have write privileges for the file or there is not enoughe hard disk space.u can register the path to the destination in the machines address book.r details, see "Registering the Path to the Selected Destination in the Ad-ess Book".55


56

2

Rep.5Bo

Specifyinbrowsing

You canNDS tre

A Press

B Press

C Selecery] to

D Press

If youIf youpears

E SearcIf youfor th

F Selec

G Press

No If

pa On If t

thaser

Upference7 Registering the Path to the Selected Destination in the Address

ok

g the path to a destination folder in an NDS tree or on a NetWare server by the network

browse the network and specify the path to a destination folder in ane or on a NetWare server.

[Manual Entry]. [NCP].t the connection type. Press [NDS] to browse the NDS tree. Press [Bind- browse the NetWare server.

[Browse Network] under the path name field.

selected [NDS] under [Connection Type], the NDS tree list appears. selected [Bindery] under [Connection Type], the NetWare server list ap-

.

h for the destination folder in the NDS tree or NetWare server. cannot find the destination folder, press [Up One Level], and then searche folder at that level.

t the destination folder.

[OK] twice.teyou change the protocol after entering the path name, user name, orssword, a confirmation message appears.ly folders that you have the read privileges for are displayed.he language used

Documents

scaner ricoh