Sarva Haryana Gramin Bank Head Office: Near Bajrang Bhawan ... Division... · Drafts, TPO, FDR, Cash Order etc. are called as the Inventory in Finacle. As per the manual procedure,

Sarva Haryana Gramin Bank (Govt. of India Undertaking)

Head Office: Near Bajrang Bhawan,

Delhi Road, ROHTAK-124001 (Tel: 01262-252602, 252622 Fax: 271206,271649)

30-06-2016

ALL OFFICES

IT Division Circular NO. 08 /2016

Reg: Movement of Inventory between locations

The term inventory denotes the list of materialistic belongings. Cheque Books, Demand

Drafts, TPO, FDR, Cash Order etc. are called as the Inventory in Finacle. As per the

manual procedure, these forms are kept in Double Lock (DL) when they are received from

Stationery Department. Before printing/issuing such instruments, it’s very necessary to move such inventory from DL to the Employee location.

In Finacle, Inventory Movement is the activity through which these Security Forms are

moved from one location to another location like from Outside location (stationary

division) to Double lock (i.e. branch), from Double Lock to Employee, from Employee to

another Employee. IMC is the menu option in Finacle through which the inventory can be

moved from one location to another location. The procedure for moving the inventory is

attached as Annexure ‘A’:

Incumbents in charge of Branches are advised to get the same noted for meticulous

compliance.

General Manager




Annexure ‘A’

INVENTORY MOVEMENT BETWEEN LOCATIONS

A. MOVING OF INVENTORY FROM ONE LOCATION TO ANOTHER.

1. Invoke menu option IMC. The following screen will appear and cursor will appear

in the Function field.

Press F1 key to see the valid function codes on message bar.




3. Enter A for ADD, in Function field and Press F4, the cursor will appear in the next block at SOL ID & From Locaton field.

The CBS environment has provided a platform to strengthen the mechanism of Inventory Management. To take advantage of the system, as it has been decided that the security forms meant for dispatch to CBS branches will be entered in the Inventory Management Module by Ptg. & Sty. Department through transfer mode, taking ‘From’ Sol ID as their own Sol ID and ‘To’ Sol ID as the Sol ID of concerned branch. The system will display the message ‘transaction partially verified’ and create the transaction ID. The transaction ID and the date of transaction will be noted by the Ptg. & Sty. Deptt on the advice and sent to the concerned branch, along with security forms, as per present procedure.

Here the inventory detail will be duly entered by Printing and Stationery Division.

Branch has to verify the same inventory transaction number which has been generated by Printing & Stationery Deptt for that particular inventory lot.

But if the stationery is sent by Printing & Stationery Division without entering in IMC or the

movement of Inventory is to be done within branch then following procedure is to be followed:

Execute menu option IMC. Enter A for ADD, in Function field and Press F4, the cursor will appear in the next block at SOL id & From Locaton field. Enter your SOL id in SOL id field & ZZ and EXT in From Location field. Same SOL id is to be

entered in To SOL id Field (as the inventory is being moved from outside of the system to Double

Lock of the system of your branch only) and enter DL and DL in the To Location field & Press

F4 the cursor will appear in the next block at the Inventory Class/Type field. as shown below:




6. Enter Inventory Class like Draft, SI for Stock Invest,

Inventory Class can be

CHQ for Cheque Book, CO for Cash Order, DDS for Demand for

Term Deposit Receipt, TPO for TPOs etc. The list of press F2. Please see below:




:the type of inventory will be automatically be selected if the class is selected from the list by pressing Shift F4, otherwise enter the type of inventory and press Tab or Enter key to go on to

the next field.

7. Alpha. Enter Alpha Series of inventory e.g. ABZ & press Tab or Enter key to go on to the next field. 8. Start No. Enter Start No. of inventory e.g. start no. is 100001. Press Tab to go on to the

net field.

9. End. No. enter the end no. of e.g. press Down Arrow Key the system

will automatically display the which is and the cursor will appear on the

next line. Please see below: 9. Follow steps 6 to 9 for moving another inventory from the location & to the location as specified in function block. Finally, press F10 to commit the record. 10. The system shall generate an Inv. Tran. No. like 16248 (as shown below). Please note this transaction no. 11. Verify this inventory transaction through the menu option IMC,




B. VERIFICATION OF INVENTORY MOVEMENT:

1. Invoke menu option IMC, enter V for verification and press Tab to go on to Invt. Tran.

No. field. 2. Enter Invt. Tran. No. In our example it’s 16248 and press F4 to go on to the next block. 3. System shall show the following screen duly displaying the record of inventory to be

verified.

4. Press F4, the system will display another screen as follows: 5. Enter password of Authorised Officials who can operate Double Lock. In this case the

authorized officials are 417700OF11 & 417700OF03. User 417700OF11 & 417700OF03 have to enter their passwords in the respective fields. On accepting password the flag of password will automatically convert to Y from N as shown above. Finally Press F10 to commit.

6. The system will give the message Record Verified as shown in the following screen.




C. INVENTORY MOVEMENT FROM DOUBLE LOCK TO EMPLOYEE 1. Invoke menu option IMC. 2. Enter A in the Function field and Press F4, the cursor will appear at the field From

Location in the next block. 3. Enter DL in the first field & DL in the next field (if the inventory is being moved from Double

Lock to Employee) that means inventory is being moved from Double lock to Employee for his further action. & press Tab or ENTER Key twice, the cursor will appear at To Location field.

4. Enter EM in the first field and Employee’s Employee ID (i.e. generally PF No.) of the user to whom the inventory is being moved/issued, in the To Location field, as shown in the following screen. This Employee id/PF No. can also be selected from the list which is available by pressing F2. Press F4, the Cursor will appear in the next block at the

Inventory Class/Type field.

5. Enter Inventory Class/Type, Alpha, Start No., End No. as explained at Point No. 6, 7,

8 & 9 under the procedure MOVING OF INVENTORY FROM ONE LOCATION TO ANOTHER, above.

Press F10, the system will generate a inventory transaction id, note down the

transaction id number.




To verify this inventory movement, invoke menu option IMC. Enter Function as V for

verification, enter inventory transaction id and Press F4, system will display the inventory

record moved to the employee location. Press F4, the following screen will appear: Follow the procedure as explained at point no. 5 under title VERIFICTION OF INVENTORY.

Please note that apart from entering password of DL Authorisers, Password of inventory

recipient’s user will also to be entered.

D. INQUIRE, SPLITING & MERGING OF INVENTORY

After the inventory is issued at the employee location, the concerned employee should execute

the menu option ISI to inquire that whether the said inventory is available at his location. See the

following screen on execution of menu option ISI, the Locn Class/Code is automatically

displayed of the user at whose location an inquiry is made. Enter Inventory Class/Type and

Press F4.

screen 1




On pressing F4 as explained above, the following screen will appear:

screen 2 Press Ctrl E, the system will display the record of the inventory as shown below:

screen 3

Press F3 three times to come back on the Function Field of ISI menu. E. SPLITTING OF INVENTORY

Invoke ISI menu option, enter S in the Function field & Press F4 for splitting the inventory. The

cursor will appear at Locn Class/Code field, Press Tab key twice. Let’s take am example of

splitting above mentioned inventory available at employee location. Enter CHQ as Inventory Class

and CA25 as Inventory Type as shown below:

screen 4




Press F4, the system will show the inventory record as shown in the screen 3 above. Press Shift

F4 to select the record. The following screen will appear wherein the Start Serial Number is

shown by default by the system.

screen5

Press Tab to go on to Items per Unit field and enter 25, as this inventory is to be splitted in the

unit of 25 each, Press Tab and enter No. of Units, as 4 & Press F10, the system will display a

message as Record Split is Successful! & the cursor will appear at the Function Field. To see

the splitted record of inventory, delete S in the Function field and enter I for Inquire and Press

F4 the cursor will appear in the next block. Press Tab twice. Enter Inventory Class as CHQ & Type as CA25 & Press F4, a screen will show the record as shown

above in the screen 2. Press Ctrl E, the system will display the splitted record of inventory in the

unit of 25 leaves each as shown below:

screen 6




Press F3 four times to come back on to the main menu screen. F. MERGING OF INVENTORY

At the time of day end when the remaining inventory is to be returned back to the Officer concerned, User can MERGE the splitted inventory and move the inventory back to the officer.

The system does not restrict a user to move the inventory without merging.

To merge the inventory invoke menu option ISI, enter M in the Function Field and Press F4, the

cursor will appear at the Locn Class/Code, Press Tab & enter Inven. Class/Type & Press Tab.

Enter Start Serial Number i.e. Alphabetic portion of inventory & start serial number of inventory

to be merged & Press Tab. Enter Quantity, as shown below:

screen 7

Press F4, the system will shown another screen displaying the records to be splitted, as

shown below in the screen 8:

screen 8

Press10. System will shown the message Records Merger is Successful ! This can again be




inquired into whether the merger is successful. G. DESTROYING OF INVENTORY

If any inventory is to be destroyed say e.g. the Draft is not printed properly by the system then we

have to select next number of inventory for printing of that Draft but the earlier number of Draft

Leaf has to be destroyed. The procedure for destroying an inventory is the same through the

menu option IMC as we follow at the time of moving an inventory from one location to other

location. In case of Destroy, the To Location Field has to be entered as DI DI as shown in the

following screen:

screen 9

MENU OPTIONS: IMC For Functions: A-ADD, I-Inquire, L-List, M-Modify, V-Verify & X-Cancel.

For generating List of Inventory:

Enter L for List in Function field & Press F4 twice, the system will display list of all type of inventory with the status as Authorised, Entered but not Authorised & Deleted.

If list of Authorised, Entered but not Authorised & Deleted Inventory at a particular

location is to be generated then enter the Location Code along with the Status of

Inventory and Press F4.

ISI For Inquiry, Splitting & Merging of Inventory. ISIA For Inquiry, Splitting & Merging of Inventory, at other locations. ISR Inventory Status Report at EM (own location) ISRA Inventory Status Report at other Locations IMR Inventory Movement Report IMI Inventory Movement Inquiry.

Documents

Sarva Haryana Gramin Bank Head Office: Near Bajrang Bhawan ... Division... · Drafts, TPO, FDR, Cash Order etc. are called as the Inventory in Finacle. As per the manual procedure,