Sap Idoc Configuration Guie

SAP IDoc Configuration Guide For Payments

SAP IDoc Configuration Guide For Payments PAGE 2

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Table of Contents

1 Introduction ................................................................................................... 4

2 Setup steps ................................................................................................... 5

2.1 Defining House Bank and Accounts ............................................................... 5

2.1.1 Defining House Bank .................................................................. 5

2.1.2 Defining Bank Accounts ............................................................. 9

2.2 Defining Access Port and Partner Profile ...................................................... 11

2.2.1 Setup Port Access .................................................................... 11

2.2.2 Define Partner Profile ............................................................... 14

2.3 Defining Payment Methods ........................................................................... 18

2.3.1 Defining Paying Company Codes ............................................ 18

2.3.2 Defining Payment Methods of Countries .................................. 20

2.3.3 Defining Payment Methods for Company Code ....................... 23

2.4 Payment Program Configuration ................................................................... 25

2.4.1 Assigning EDI Form Sheet to Paying Company Code ............. 25

2.4.2 Defining Variants for IDoc Generation ...................................... 27

2.5 Updating the Vendor Details ......................................................................... 29

2.6 EDI Partner Configuration for House Bank ................................................... 31

2.7 Assign EDI Payment Method to External Payment Method ......................... 35

3 SAP IDoc File Creation ................................................................................37

3.1 Automatic Payment Run ............................................................................... 37

3.2 Monitoring ..................................................................................................... 42

3.2.1 Status Monitoring ...................................................................... 42

3.2.2 SAP IDoc Content Review........................................................ 45

3.3 Export ............................................................................................................ 46


1 Introduction

The objective in implementing SAP or any ERP system is to automate processes and facilitate data transport. In SAP, the Intermediate Document (IDoc) is the primary mechanism for moving data from one module or system to another. It is a standard data structure for electronic data interchange (EDI) between application programs written for the SAP system or between a SAP application and an external program or system. Although SAP IDoc is the SAPs preferred format, clients are required to configure their ERP systems to export an outward transaction in the SAP IDoc format.

The purpose of this document to provide the banks SAP clients with an overview of the major configuration steps required to generate the SAP IDoc output. It is not intended to contain full details of the setup of all the entities of the SAP system such as Company Code, House Bank and Vendors from the beginning. Therefore, only specific fields and entities that are related to the configuration of the SAP IDoc will be covered in this document.

The target audience of the document is either the business owner or the ERP system owner who will be familiar with the information that is already set up within the existing or target SAP configuration. This document assumes that the client has a functioning SAP system in that the:

Configuration of the Company Code is completed in the SAP system

Vendor information has already been defined


2 Setup steps

There are seven major steps in configuring an existing SAP system to export the outward transactions in the SAP IDoc format. The following diagram summaries the major steps required:

Defining Access Port &

Partner Profile

Defining House Bank

and Accounts

Defining Payment Methods

Payment Program

Configuration

Updating the

Vendor Details

EDI Partner Configuration

for House Bank

Assign EDI Payment Method

to External Payment Method

Details of each major step will be described in the following sections.

2.1 Defining House Bank and Accounts

In order for the BAML clients to create payment transactions debiting their BAML accounts, the clients are required to setup the House Bank and Bank Accounts in their SAP systems. This section describes the steps to set up the House bank and accounts for BAML in the SAP system.

2.1.1 Defining House Bank

Each house bank of a company code is represented by a bank ID in the SAP system, every account at a house bank by an account ID. The House Bank setup screen can be accessed using the transaction code FI12.

The steps of setting the House Bank are as follows:

Use transaction code FI12 to access the House Bank setup

The Company Code selection screen will be displayed. The following screen is the sample Company Code selection screen with Company Code USCC as example:


Enter the Company Code and press button to continue.

The Change View House Bank Overview screen will be displayed:

Press the New Entries button on the action bar of the House Bank Overview screen to create a new House Bank

On the New Entries: Details of Added Entries screen, enter the value of the fields as follow:

Field Values

House Bank A value of your choice to identify BAML

Bank Country Country of your BAML branch

Bank Key Identifier of the BAML branch as provided by the bank


The following is the sample New Entries: Details of Added Entries screen:

If the bank has not been set up in the Bank Master, yet, the client can create it from this screen by pressing the Create button, the Bank Data screen will be displayed for the clients to enter detailed information of the Bank. The client should provide as much information as possible.

The following is the sample Bank Data screen:


The following table describes the key fields required:

Field Description

Bank Country The bank country field is maintained in the ERP system to identify the domicile country of the bank account

Bank Name This field is maintained to identify the bank name of the debit account

Bank Branch It is the description of branch. This field may be required by local payments of some countries, e.g. Japanese Zengin payments

SWIFT code The SWIFT code field is maintained in the ERP to identify the SWIFT address of the payer bank

Bank Number This field identify the bank and Branch code of the bank, for example, 6 digits sort code for the UK branches

When the detailed bank data, the clients can press the button and the Bank Data screen will be closed

The client can press the button on the button bar of the House Bank Overview screen to save the House Bank record for BAML

In order to ensure that the bank information of a specific country can be exported to IDoc correctly, the client should check the setup of the Bank Master table on the Country Field Checks screen

Use transaction code OY17 to access the Change View Country Field Checks: Details screen

The following is the sample Country Field Checks screen of the US:


2.1.2 Defining Bank Accounts

After the client has defined the House Bank, the accounts under the House Bank can be defined. The same transaction code for House Bank FI12 can be used. The steps of defining the bank accounts are as follow:

Use transaction code FI12 to go to the House Bank Overview screen

Highlight the House Bank that the bank accounts should be added or amended on the House Bank selection list and double click the Bank Account icon on the left hand side. The Bank Account Overview screen will be displayed.

The following is the sample of the Bank Account Overview screen:

Click on the New Entries to create a new bank account or select an account on the Bank

Accounts list and click the button to edit an existing account

Most of the information on the Details of Added Entries will be populated from the House Bank information that has been setup in section 2.1.1. The key information on the bank account screen that the client needs to provide is as follow:

Field Description

Account ID Is an identifier used internally by the client to Identify the bank account

Description Is the narrative description used internally by the client to identify the bank account

Bank account number The account number identified by the bank

IBAN The IBAN number of the bank account provided by the bank

Control Key Is the identifier of the account type.

01 Savings account

02 Current account

09 Other


Alternative acct no. An alias of the bank account (if required)

G/L The G/L account of the client

Currency Is the currency of the bank account

The following is a sample Details of Added Entries screen:

After all the information about the bank account has been entered, the client can press the button to save the account.


2.2 Defining Access Port and Partner Profile

SAP determines the format of the outbound data using message partners. The message partner contains two elements. The two elements are as follow:

Port Access

Partner Profile

The following sections describe the steps to setup the Port Access and Partner Profile.

2.2.1 Setup Port Access

SAP provides various mechanisms to export data. The clients are required to complete the Port Definition based on which type the clients will use. This guide shows the set up for a standard file port.

Clients can use transaction code WE21 to open the Port Definition screen. The following is a sample Port Definition screen:

The steps to setup the file port access for IDoc are as follow:

Select the option File on the list and use the Create option to create a new entry. The following is the SAP screen for creating a file port:


Enter a port name, description and select the IDoc record types SAP Release 4.x option under Version Tab

Use the default values in the System Setting Tab

In the Outbound file tab, enter the following parameters

Field Values

Logical directory Off

Physical directory On

Directory /tmp/

Function Module EDI_PATH_CREATE_CLIENT_DOCNUM

Outbound file Leave blank

In the Outboard: Trigger tab, enter the following parameters:

Field Values

Auto,. Start possible Off

RFC destination Rfcexe

Logical directory Off

Physical directory On

Directory /tmp/

Command file Leave blank


The following screen is the sample of the Outboard Trigger tab on the Creating a file port screen:

No configurable is required for the Inbound file and Status file tabs

At this point, the file port can be saved and the file port access setup is completed


2.2.2 Define Partner Profile

The Partner Profile is used to specify the partners with whom electronic data interchange should take place. The characteristics of the data exchange are also defined at the partner and logical message levels. The technical parameters are assigned through the port selection. All other parameters are specified directly in the partner profile. For the IDoc setup, the clients are required to setup the message types EUPEXR and PAYEXT in the partner profile.

At this time, BAML does not use the message type EUPEXR. The IDoc IDCREF01 should not be sent to BAML in any file. In case the output report RSEOUT00 is used to download the IDocs, please exclude this IDoc type from the selection parameters.

The clients can use the transaction code WE20 to maintain partner profile. The following screen is a sample Partner Profile screen:

The steps to set up the Partner Profile for the IDoc generation are as follow:

Enter transaction code WE20 to access the Partner profiles maintenance screen

Highlight the Partner Type B Bank option on the selection list on the left hand side of the

screen and press the button

Enter the following parameters on the screen:

Field Values

Partner No. The name of the profile to be used, example, BAML_US


Partn. Type B Bank

Ty. US - User

Agent Default to the SAP user ID

Lang. EN English

Provide additional information for message types EUPEXR and PAYEXT using the action buttons under the Outbound parmtrs. box. The following screen shot highlighted the action buttons:

Set up the Message Type for EUPEXR as follows:

Field Values

Partner No. BAML_US; populated from the Partner profile screen

Partn. Type B; populated from the Partner profile screen

Partner Role Leave blank

Message Type EUPEXR

Message Code Leave blank

Message function Leave blank

Outbound options

Receiver port SUBSYSTEM

Output Mode

Transfer IDoc Immed. Off

Collect IDocs On

Start Subsystem Off

Do not start subsystem On

IDoc Type

Basic Type IDCREF01

Extension Leave blank

View Leave blank

Cancel Processing After Syntax Error

On

Seg. release in IDoc type Leave blank

Segment Appl. Rel. Leave blank


The following screen shows the sample screen shot of the EUPEXR message parameters using the example of BAML_US as Partner No:

Set up the Message Type for PAYEXT as follows:

Field Values

Partner No. BAML_US; carried from the Partner profile screen

Partn. Type B; carried from the Partner profile screen

Partner Role Leave blank

Message Type PAYEXT

Message Code Leave blank

Message function Leave blank

Outbound options

Receiver port SUBSYSTEM

Output Mode

Transfer IDoc Immed. Off

Collect IDocs On

Start Subsystem Off

Do not start subsystem On

IDoc Type


Basic Type PEXR2002

Extension Leave blank

View Leave blank

Cancel Processing After Syntax Error On

Seg. release in IDoc type 45A

Segment Appl. Rel. Leave blank

The following screen shows the sample PAYEXT message parameters using the example of BAML_US as the Partner No:


2.3 Defining Payment Methods

The Payment Method is the key identifier on what type of transactions will be supported for a specific country, payer (company code) and house bank. The payment method is also the key to determine the output format for the transactions, in this case, IDoc.

The following sections describe the steps of defining payment methods in country and, company code. The setup of the payment methods for the House Bank will be described in section 2.6 together with the setup of the EDI partner in the House Bank.

2.3.1 Defining Paying Company Codes

Company codes in SAP can be defined as sending or paying company codes. The paying company code is the one that settles the open items; the postings to the bank accounts and sub-accounts are made. The sending company codes of a paying company code allow SAP to group payment items from one paying company code into separate group with each group of payment items representing a sending company and paying company pair. If the sending company code is not provided or the sending company is the same as the paying company code, SAP will group all the items of the same paying company code into one payment.

Besides defining the sending and paying company codes, clients should consider the payment method supplement option. This option is used by BAML to specify details about remittance, check and draft delivery.

The steps of defining payment company codes are as follow:

Use transaction code FBZP to access the Payment Program Configuration screen,

Click the All company codes button. The following shows the Payment Program Configuration screen:

The Change View Company Codes: Overview screen will be displayed when the All company codes button is pressed

Click the New Entries button to access the New Entries: Details of Add Entries screen for

creating create a new company code or select an existing company code and press the button to amend an existing company code. The following screen shows the Change View Company Codes : Overview screen with the add new company code option highlighted in red and change options highlighted in blue:


On the Change View Company Codes: Details, the fields that should be filled in for the BAML IDoc generation are as follows:

Field Description

Sending company code If applicable

Payment company code Must be provided

Pty meth suppl, If applicable

The following is the sample Change View Company Codes: Details:

Press the button to save the company code setup


2.3.2 Defining Payment Methods of Countries

Clients are required to define payment methods for all the countries and currencies that will be paid through BAML. The steps of defining payment methods in the country level are as follow:

Use transaction code FBZP to access the Payment Program Configuration screen,

Click the Pmnt Methods in country. The following shows the Payment Program Configuration screen:

The Payment Method/Country Overview screen will be displayed.

The following is a sample of the Payment Method/Country Overview screen:


Press the New Entries button on the action button bar to define new Payment Methods. The following is the sample,

Notes

The configuration of the payment method is depended on the client needs and the ERP environment. However, the client needs to setup several parameters correctly for IDoc generation. The essential parameters are as follow:

Select the Bank transf button for outbound payment transactions,

Select the Check for the outward check transactions,

Set the Allowed for personnel payments on,

Set the Bank details button on,

Select the Use class payment medium programs (RFFO*),

Assign currencies allowed for this payment method.


The following is a sample screen for the currency setup of the payment method:


2.3.3 Defining Payment Methods for Company Code

After the payment methods for all the transactions for BAML has been defined at the Country level, the payment methods should be assigned to the Company Code. The client is required to provide specific information on how the payment method will be used under a given Company Code. One of the key requirements is instructing SAP to generate the payment transactions in the EDI payment format by assigning the correct sheet forms for the payment methods codes.

The steps of assigning payment methods to the Company Code are as follows:

Use the transaction FBZP to access the Maintain Payment Program screen,

Click the Pmnt Methods in company code button as shown in the following sample screen:

The Maintenance of Company Code Data for a Payment Method will be displayed. Click the New Entries button to create a new payment method. The following is the sample of the Maintenance of Company Code Data for a Payment Method screen:

Enter the Company Code that will be used for creating transaction debiting the BAML accounts and the payment methods that have been defined in section 2.3.2. Set other parameters of the payment method.


Press the Form Data button to expand the parameters settings and enter the following values for the parameters:

Field Description

Form for the Payment Advice F110_D_AVIS

EDI accompanying sheet form F110_EDI_01

The following is a sample of the Details of Added Entries screen with the Form Data parameters expanded:

After the required information is entered, press the button to save the information.


2.4 Payment Program Configuration

SAP uses the concept of printing cheques for the generation the payment transactions in the file format. There are two major steps to ensure the outwards transactions will be formatted in the IDoc formats. The two major steps are as follow:

Instruct SAP to generate the payment transactions in the EDI payment format by assigning the correct sheet forms for the paying company codes,

Configure the payment program with variants to ensure the payment transactions will be printed as the iDoc file. The variants should be defined per payment methods.

This section describes the steps of assigning the EDI form sheets to the company code and defining variants for the payment programs.

2.4.1 Assigning EDI Form Sheet to Paying Company Code

The steps of assign the IDoc EDI form sheet to the paying company codes are as follow:

Use FBZP to access the Payment Program Configuration screen,

Click the Paying company codes button on the screen as shown in the sample screen as follow:

On the Payment Company Codes: Overview screen, select the Company Code to be edited and

press the button to edit the details of the selected Company Code.


The following is the sample of the Payment Company Codes: Overview screen:

On the Paying Company Code: Details screen, press the Forms button at the bottom of screen to expand the parameters of the output form settings. The following shows the Paying Company Code: Details screen with the parameters of the form settings expanded:

Enter the following parameters in the Forms section and press the button the save the changes:

Field Description

Form for the Payment Advice F110_D_AVIS

EDI accompanying sheet form F110_EDI_01


2.4.2 Defining Variants for IDoc Generation

To allow the payment program to output the transactions in the IDoc format, variants should be added to the program RFFOEDI1. The steps to configure variants in the RFFOEDI1 program are as follow:

Use transaction code SE38 to access ABAP Editor,

Enter the value: RFFOEDI1 in the program field,

Select the Variants option,

Press the Create or Change button to edit the details depending on whether variants of other formats have been added to RFFOEDI1.

The following screen shot shows the layout of the ABAP Editor:

On the ABAP: Variants Initial screen, enter the Company Code in the Variants field and press Create or the Change button depending whether the variants for your company code has been defined in the RFFOEDI1 program.

The following is the sample ABAP: Variants Initial screen using the Company Code USCC as example:


On the Maintain Variant screen, ensure that the Generate SAP IDoc option is selected,

Press the button to save the parameters.

The following is a sample Maintain Variant screen, see page following:

To Use IBAN Account number for Vendor payment, tick Transfer IBAN.

If you would like the program to print payment advice notes choose the corresponding option and specify the Number of invoice details.


2.5 Updating the Vendor Details

In SAP, the vendor is equivalent to the beneficiary of the payment. This IDoc configuration guide assumes that the vendor has been created. The purpose of this section is to describe the steps which enable the transactions to the vendors to be formatted in the iDoc format. It is done by assigning the payment methods for IDoc defined in section 2.3.3 to the vendor records.

The steps to assign the payment method to vendors are as follow:

Use transaction code FK02 to access Change Vendor: Initial Screen,

On the Initial Screen, enter the Vendor to be updated, the Company Code and select the payment transactions; press enter to access the Vendor maintenance screen. The following is the sample of the Vendor Initial Screen with the vendor 100019 and Company Code USCC as example:

On the Change Vendor : Payment transaction Accounting screen, click on the button next the payment methods to display the payment methods available. The following is a sample of the Change Vendor: Payment transaction Accounting screen:


On the payment method selection screen, select the payment method defined in section 2.3.3

for the IDoc output and press the button to confirm the selection. The following is a sample Payment Method selection screen:

The payment methods field on the Change Vendor screen has now updated with all the

payment methods selected, press the button to save the information of the new payment method. The following is a sample Change Vendor showing payment method I has been added:

Note: If a particular payment method is specified in the item to be paid, this specification has priority over the specifications in the master record.


2.6 EDI Partner Configuration for House Bank

The previous steps from section 2.1 to 2.5 have described the ways to create the EDI partner, payment methods and assigning the payment methods in the required entities. The information defined in the previous sections should be assigned to the House Bank to generate the outward transactions in the SAP IDoc format. This section describes how the information defined is linked to the House Bank.

The steps of assigning the EDI Partner and payment methods to the House Bank are as follows:

Use transaction code FBZP to access the Maintain Payment Program screen,

Click the House Banks button on the Main Payment Program screen.

The following sample screen shows the Main Payment Program screen:

On the View Cluster Maintenance: Initial screen, enter the Company Code and press the button as shown in the following sample screen:


On the Change View House Banks: Overview screen, select the House Bank to be configured

and press the button to open the details screen.

The following is a sample of the overview screen with House Bank BAML as an example:

On the Change View House Banks: Details screen, press the EDI partner profiles button to expand the associated parameters,

Key in the EDI partner number defined as described in section 2.2.2 .e.g. BAML_US,

Press the EDI comp. pyt mthds button for the setup of the payment methods to the EDI partner.


The following is a sample of the House Banks details screen:

On the Change View EDI-compatible payment methods screen, press the New Entries button to add new payment methods for IDoc. The following is the sample of the Change EDI-compatible payment methods screen:


Enter the payment methods for IDoc as defined in section 2.3.2 (e.g. I) on the New Entries: Overview of Added Entries screen,

Press the button to save the new payment methods.

The following is a sample screen shot of the Entries: Overview of Added Entries screen:

Press the button to close the New Entries: Overview of Added Entries screen and go back up to the Change View EDI-compatible payment methods screen,

Press the button on the Change View EDI-compatible payment methods screen to save the EDI partner and payment methods added to the House Bank.


2.7 Assign EDI Payment Method to External Payment Method

After completing the six steps described in previous sections, the outward transactions will be formatted in the SAP IDoc formats. SAP is using its internal payment methods to drive the formatting of transaction content. The value of the internal payment methods may not match with the payment methods required from the bank. It happens very often for clients with multiple banking partners. Although both bank partners are accepting outward transaction files in the same format, the bank partners may have different requirements in the content of some fields. For example, banks are using different values to identify the type of payment transactions.

This section describes the customisation steps needed to map the internal payment methods to the external payment methods recognised by the partners.

The customised steps of assigning internal payment method to external payment methods are described as follow:

Use the IMG menu to access the Assign EDI Payment Method to External Payment Method screen. The IMG option is The Financial Accounting Accounts Receivable and Accounts Payable Business Transactions Outgoing Payments Automatic Outgoing Payments Payment Media EDI Payment Orders and Debit Memos Assign EDI Payment Method to External Payment Method,

On the Determine Work Area: Entry screen,

Enter B in the Partn. Type field,

The Partner No,

Press the button to proceed.

The following screen shows the sample of the Determine Work Area: Entry screen using the example of BAML_US as the Partner No:

On the Change View FI-EDI: Assignment Pymt Method External Pymt Method screen, press the New Entries to add the new mapping definition of the payment methods.


The following screen shows the sample of the Change View FI-EDI: Assignment Pymt Method External Pymt Method screen:

The New Entries: Details of Added Entries screen will be displayed,

Enter information of the payment method to be mapped externally,

The following screen is an example of mapping payment method I to external method CCD:

Press the button to save the mapping.


3 SAP IDoc File Creation

Generating the SAP IDoc file from the invoices requires two major steps in SAP. They are:

Execute the payment run

Extraction and export of the SAP IDocs

The following sections provide an overview of the steps of the payment run, SAP IDoc extraction and export. For ease of illustration, the sections below use manual steps as examples. Clients can configure the steps to execute automatically through the use of variants.

3.1 Automatic Payment Run

The automatic payment run is the process of creating the outbound transactions from the customer or vendor information. The process will be described in this chapter with particular focus on the settings for the SAP IDoc generation.

There are 3 major steps in the automatic payment run process. They are:

Setup the parameters

Generate the proposal

Print the payment to the required medium

The automatic payment run functionality can be accessed using transaction code F110. The following screen shows the Automatic Payment Transactions: Status screen:


The major steps for the automatic payment run process are as follow:

Provide the Run Date and an identification ID for the payment run

Click the parameter tab to provide the parameters for the payment run. The following screen shows the parameters on the Parameter tab:

On the parameter tab, the user should provide the following information which is most commonly used in a payment run:

Screen field Description

Posting Date The date that the invoices have been posted in the SAP system

Docs entered up to This field specifies the date up to which the opened items are to be included in the payment run. The date is the entry date which may be different from the posting date

Company codes A list of the company codes for which the opened items should be extracted

Pmt methods The payment methods that should be considered during the payment run

Next p/date This is the posting date of the next payment run. The current payment run will extract the items that will be overdue before the date provided.


Accounts of the vendor and customer

These fields contain the keys that allows SAP to identify the items of the debtors and/or creditors that should be included in the current payment run

Click on the Printout/data medium tab. The following screen shows the layout of the Printout/data medium tab:

The user should provide the variant that has been defined for SAP IDoc generation, as described in section 2.4.2 -Defining Variants for IDoc Generation, in the REFFOEDI1 row as shown above. This is a critical step because the transactions will not be formatted in the SAP IDoc unless the variant is provided in the REFOEFI1 program.

Press the button on the button bar to save the parameters and click the status tab. The screen will be refreshed and updates the status to show that parameters have been entered. The following is the sample screen showing the parameters entry status:

After the parameters have been entered and saved, the user can generate the payment proposal by pressing the Proposal button on the top of the button bar of the screen as illustrated in the screen print below:


A schedule proposal screen will be displayed for the client to either enter the date and time of the proposal to be generated in future or turn on the Start immediately check box to generate

the payment proposal immediately once the button is pressed. A sample Schedule proposal screen is shown as follow:

A message will be added to the Status tab showing the payment proposal generation status

If the proposal can be generated successfully, the button bar will be updated with additional buttons for the client to work with the proposal or the proposal logs. The proposal status and new action buttons added after the proposal has been created successfully are highlighted in the sample screen print below:

Press the Payment Run button to print the payments. The Schedule Payment screen will be displayed. As with the Schedule Proposal screen shown above, the user has the option of


providing the date and time of the payment generation in the future or selecting the Start

immediately option to generate the payment once the button is pressed.

There is another check box on the screen named Create payment medium. If the user has selected this option, the SAP IDocs will be generated automatically after the payment run has been executed successfully. A sample Schedule Payment screen is shown below:

If the payment run has been executed successfully, a message will be added on the Status tab under the payment proposal execution status as shown in the sample below:

If the client has not specified to create the payment medium during the payment run process, the client is required to print the SAP IDocs after the payment run. The client should press the Printout option on the button bar as shown below:


By pressing the Printout option, the Schedule Print screen will be displayed as shown below:

As with other schedule screens in the payment run process, the user can provide a date and time for the process to be executed automatically or choose to execute the Payment Print immediately by turning on the Start immediately check box. Additionally, the user is required to provide a background job name with the convention of the job name as designed by the general setting of the SAP system.

Press the button on the Schedule Print screen to confirm the parameters. The SAP IDocs will be printed

3.2 Monitoring

SAP offers 2 ways for the clients to monitor the SAP IDocs that are created from the Payment Run process. The clients can:

Check the status of the SAP Idoc using the Status Monitor for the ALE messages function

Check the content of the SAP IDoc using the SAP IDoc list

3.2.1 Status Monitoring

The user can use transaction code BD87 to enquire the status of SAP IDocs. The following are the steps:

Enter transaction code BD87

A Select IDocs screen will be displayed as shown in the screen print below:


Enter the parameters that are related to the SAP IDocs that the user is searching for. For example, the creation date and time and message type.

Press F8 to execute the query

The Status Monitor for ALE messages screen will be displayed. The user can click the items to check the IDoc status. A sample Status Monitor for ALE message screen is provided below:

More information on the IDocs can be found by highlighting an entry on the Status Monitor for ALE messages screen and double click on the highlighted entry or press the Display IDocs button on the button bar. The high level information of the selected IDocs will be displayed as per the sample screen shown below:


If the user wants to look at the contents of an IDoc message, the user can select an entry on the IDoc number cell and double click on it, the Display of the IDoc screen will be displayed. The structure of the selected IDoc will be shown on the left hand side of the screen under the IDoc Display selection list. The content of the currently selected item will be shown on the right hand side of the screen. The following is a sample Display of the IDoc screen:


3.2.2 SAP IDoc Content Review

As well as using transaction code BD87 to enquire on the SAP IDocs status and content, the user can use the transaction code WE02 to review the content of individual IDocs. The following are the steps to review the content of SAP IDocs using transaction code WE02.

Use the transaction code WE02 to display the IDoc list screen as shown below:

Provide the parameters in relation to the SAP IDocs to be reviewed on the IDoc List screen and press F8 to execute the query. The result of the query will be displayed in the IDoc List screen.

Select the IDoc to be reviewed on the IDoc list box and press the IDoc button to display the content of the selected IDoc. A sample IDoc List screen has been provided below:

The Display of the IDoc screen will be shown with the content of the selected IDoc as described in section 3.2.1 - .Status Monitoring that the user interface will not be repeated in this section.


3.3 Export

The SAP IDocs generated after the Payment Run process will be stored as individual messages in SAP. This is driven by the setup of the Partner Profile as described in section 2.2.2 - Define Partner Profile where the Collect IDocs option is used. This setup allows the client to create all the SAP IDoc messages through different payment runs and export all the SAP IDoc messages in a single file. Otherwise, each SAP IDoc message created after the payment run will become a file of its own. Depending on the connectivity setup, the client may export the SAP IDoc file into other systems and the export process can be configured to be executed automatically. This section describes the steps to export all SAP IDoc messages into a physical file on a PC manually for easy illustration of each major step required.

The steps for exporting a SAP IDoc file are as follows:

Execute program RSEOUT00

The Process All selected IDocs (EDI) screen will be displayed

Provide the selection criteria in the parameters on the Process All Selected IDocs (EDI) screen and press F8 to execute the query

After the query has been executed, SAP will display the information of how many SAP IDoc messages have been extracted. The following is a sample screen showing 2 IDocs have been selected:


Use transaction code AL11 to locate the SAP IDoc file generated. The output file will be exported into the directory that has been specified in the Partner profile as described in section 2.2.2. The example used in the partner profile is /tmp. The following screen is a sample SAP-Directories screen with the tmp directory highlighted:

Highlight the /tmp entry and press the button or double click the highlighted entry. The content of the /tmp directory will be shown on the Directory :/tmp screen. The following is a sample Directory screen:

Note the file name to be exported from the Directory screen. In this example, the file name is O_600_0000000000000064

Use transaction code CG3Y to initate the file download. The Download File: Parameters screen will be displayed. The following is a sample Download File: Parameter screen:


Provide the source file and target file name and path. In this example, the source file should be /tmp/ O_600_0000000000000064

Ensure the transfer format is BIN. Otherwise, the IDoc lines will be truncated after 255 characters

Press the button to continue

The result of the transfer will be shown on the status bar of the SAP main screen as shown in the sample screen below:

The following sample screen shows the content of the exported SAP IDoc file in a text editor in Windows:

Bank of America Merrill Lynch is the marketing name for the global banking and global markets businesses of Bank of America Corporation. Lending, derivatives, and other commercial banking activities are performed

globally by banking affiliates of Bank of America Corporation, including Bank of America, N.A., member FDIC. Securities, strategic advisory, and other investment banking activities are performed globally by investment

banking affiliates of Bank of America Corporation (Investment Banking Affiliates), including, in the United States, Merrill Lynch, Pierce, Fenner & Smith Incorporated and Merrill Lynch Professional Clearing Corp., all of

which are registered broker dealers and members of FINRA and SIPC, and, in other jurisdictions, by locally registered entities. Investment products offered by Investment Banking Affiliates: Are Not FDIC Insured May

Lose Value Are Not Bank Guaranteed. 2011 Bank of America Corporation.

Documents

Sap Idoc Configuration Guie