(714514216) Invoice Verification

7/23/2019 (714514216) Invoice Verification

http://slidepdf.com/reader/full/714514216-invoice-verification 1/35

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SAP MM – Material Management

Process Name: Invoice verification Processing

Process No: TRF/P2P/1.5

Control Copy No: TRF/P2P/1.5/01

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nterprise Proc!rement to pay process in TRF "as t"e follo#ing $!siness processes.

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For eac" of t"e a$ove processes% t"ere are separate n& 'ser Training (an!als areavaila$le

T"is &oc!ment covers sl. No.) of t"e a$ove list% t"at is Invoice *erificationprocessing

T"is n& 'ser Training man!al on Invoice *erification processing consists of t"e

Follo#ing se+!ence of s!$,processes as liste& in t"e Ta$le of contents -net page

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Invoice Processing

Te Proc!rement Process

P!rcase

Re"!isition

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ServicesP!rcaseRe"!isition

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Invoice verification: (atc"es t"e ven&ors invoice to t"e p!rc"ase or&er an&

t"e goo&s receive& -r& part of ,#ay matc".

(atc"es price% an& +!antity.

'p&ates t"e p!rc"ase or&er an& its "istory.

'p&ates acco!nting information.



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Invoice )erification ,nvironment

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voice

Invoice

)erification



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Master

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Master

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Pro$!ct46

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Stoc8 Transfers

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Transfer Postings



P+sical inventor+ (rocess

0reate (+sical

inventor+ $oc!ment

Man!all+9atc In(!t

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P+sical inventor+

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Posting (+sical

inventor+ $ifference

Material oc!ment Acco!nting oc!ment

;($ates Inventor+ ata ;($ates Stoc8 Acco!nts



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Purpose

o"$s!$s I+o$e er$$#!$o $s # p#r! o #!er$#s ##"ee! (). I! $s s$!u#!e7 #! !8e e7 o !8e

o"$s!$s supp* 8#$ !8#! $u7es Pur8#s$", I+e!or* ##"ee!, #7 I+o$e er$$#!$o. I! $s

$ o"$s!$s I+o$e er$$#!$o !8#! I o $ " I + o $ es #re +er$$e7 $ !ers o !8e$r o!e!, pr$es

#7 #r$!8e!$. 98e !8e $+o$e $s pos!e7, !8e $+o$e 7#!# $s s#+e7 $ !8e s*s!e. :8e s*s!e

up7#!es !8e 7#!# s#+e7 $ !8e $+o$e 7oue!s $ #!er$#s ##"ee! #7 %$#$# ;ou!$".

Integration

o"$s!$s I+o$e er$$#!$o $s ose* $!e"r#!e7 <$!8 !8e opoe!s %$#$# ;ou!$" (%I)

#7 =o!ro$" (=>). I! p#sses o !8e ree+#! $or#!$o #?ou! p#*e!s or $+o$e ##*ses !o

!8ese opoe!s.

Features

I #!er$#s ##"ee!, o"$s!$s I+o$e er$$#!$o 8#s !8e oo<$" e#!ures

@ I! ope!es !8e #!er$# prouree! proess, <8$8 s!#r!e7 <$!8 !8e pur8#se reAu$s$!$o #7

resu!e7 $ # "oo7s ree$p!.

@ I! #o<s $+o$es !8#! 7o o! or$"$#!e $ #!er$#s prouree! (su8 #s ser+$es, eBpeses,ourse os!s) !o ?e proesse7.

@ I! #o<s re7$! eos !o ?e proesse7, e$!8er #s $+o$e re+ers#s or re!ur 7e$+er$es.

; $+o$e # ?e proesse7 $ o"$s!$s I+o$e er$$#!$o $ +#r$ous <#*s

@ I+o$e er $$ #!$ o >$ e

Cou ree$+e # $+o$e #7 e!er !8e $or#!$o o!#$e7 $ $! $ !8e s*s!e, op#r$" !8e 7#!#

(su8 #s Au#!$!$es #7 +#ues) su""es!e7 ?* !8e s*s!e <$!8 !8#! $ !8e $+o$e #7 #D$" #*

eess#r* orre!$os. Cou !8e pos! !8e $+o$e. I !8e E;P /3 E*s!e, # 7$s!$!$o $s #7e

?e!<ee !8e oo<$" !*pes o $+o$es

F I+o$es <$!8 pur8#se or7er reeree



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; !8e $!es $ # pur8#se or7er # ?e se!!e7. 9$!8 pur8#se-or7er-?#se7 I+o$e er$$#!$o, #

!8e $!es o # pur8#se or7er # ?e se!!e7 !o"e!8er, re"#r7ess o <8e!8er # $!e 8#s ?ee ree$+e7$ se+er# p#r!$# 7e$+er$es.

F I+o$es <$!8 "oo7s ree$p! reeree

G#8 "oo7s ree$p! $s se!!e7 sep#r#!e*.

F I+o$es <$!8ou! pur8#se or7er reeree

I+o$es # ?e pos!e7 7$re!* !o H/ #ou!s or #!er$# #ou!s.

@ oue! P#rD$ "

Cou ree$+e # $+o$e, e!er !8e 7#!# $ !8e s*s!e, #7 s#+e !8e $+o$e 7oue!. :8e s*s!e 7oes

o! #De #* pos!$"s. Cou # 8#"e !8$s p#rDe7 7oue!. 98e *ou 8#+e $$s8e7 8#"$" !8e

7oue!, *ou # pos! !8e p#rDe7 7oue!.

@ I+o$e er $$ #!$ o $ !8e #D"r ou7

Cou ree$+e # $+o$e, o* e!er !8e !o!# #ou! o !8e $+o$e #7 #!8 !8e $+o$e up <$!8

#o!8er s*s!e 7oue!. :8e s*s!e !8e 8eDs !8e $+o$e $ !8e ?#D"rou7. I o errors our,

!8e s*s!e #so pos!s !8e $+o$e $ !8e ?#D"rou7. I errors 7o our, !8e s*s!e s#+es !8e $+o$e

#7 *ou !8e 8#+e !o proess $! $ # sep#r#!e s!ep.

@ ;u! o#! $ Ee! !ee!

F G+#u#!e7 ee$p! Ee!!ee! (GE)

Jere, *ou 7o o! ree$+e #* $+o$es ro *our +e7ors, ?u! pos! !8e *ourse ?#se7 o$or#!$o o!#$e7 $ pur8#se or7ers #7 "oo7s ree$p!s.

F =os$"e! #7 P$pe$e Ee!!ee!

Cou #re o! eBpe!$" # +e7or $+o$e, $s!e#7 *ou se!!e pos!e7 <$!87r#<#s *ourse #7 se7 !8e

+e7or # s!#!ee! o !8e se!!ee!.

F I+o$$" p#

Cou 7o o! <#$! or !8e +e7or $+o$e or "oo7s supp$e7 or ser+$es perore7 e+er* !$e. Is!e#7*ou re#!e $+o$es ?#se7 o !8e 7#!es s8e7ue7 $ !8e pur8#se or7er #7 !8ese !r$""er !8e p#*e!!o !8e +e7or.

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Cou 7e!er$e 7$eree +#ues ?#se7 o re!ro#!$+e* +#$7 pr$e 8#"es #7 re#!e !8e #sso$#!e7

se!!ee! 7oue!s. Cou se7 !8ese 7oue!s !o !8e +e7or.

:8e $+o$e $or#!$o e!ers !8e E;P /3 E*s!e +$# ee!ro$ 7#!# $!er8#"e #7 !8e s*s!e

!r$es !o pos! !8e $+o$e #u!o#!$#*. I errors our, *ou 8#+e !o proess !8e $+o$e #u#*.

98e *ou pos! # $o$" $+o$e, !8e s*s!e 7$sp#*s $+o$e 7oue! u?ers "eer#!e7 $

#!er$#s ##"ee!, #7 !8e 7oue! u?er o !8e #ou!$" 7oue! $ %$#$#

;ou!$", #7 #so !8e u?er o !8e $+o$e re7u!$o 7oue!.

$ #! % #""&

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Jere *ou 8oose !8e !r#s#!$o or !8e $+o$e !8#! *ou <#! !o e!er

K Invoice

Cou 8#+e ree$+e7 # +e7or $+o$e. :8e +e7or $+o$es *ou or !8e "oo7s !8#! *ou 8#+e

or7ere7 ro !8#! op#*.

K Credit memo

:8e +e7or 8#s $+o$e7 *ou !oo u8 or !8e #s! 7e$+er*, or eB#pe, ess !8# !8e #"ree7

Au#!$!* <#s 7e$+ere7 #7 !8#! #! !8e #"ree7 !o!# pr$e, or *ou 8#+e re!ure7 p#r! o #

7e$+er* !o !8e +e7or 7ue !o Au#$!* pro?es.

K Subsequent debit

Cou 8#+e #re#7* ree$+e7 # $+o$e ro *our +e7or or # !8e "oo7s ree$+e7.

Eu?seAue!*, re$"8! os!s #re !o ?e !#De $!o #ou! 8o<e+er, !8e $+o$e Au#!$!*

re#$s !8e s#e.

K Subsequent credit

Cou 8#+e #re#7* ree$+e7 # re7$! eo ro *our +e7or or # !8e "oo7s ree$+e7.

Eu?seAue!*, re$"8! os!s #re !o ?e re7$!e7 !o *our op#* 8o<e+er, !8e re7$! eo

Au#!$!* re#$s !8e s#e.



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:8$s ?eo< $or#!$o $s o* or re#7#?e purpose

Entering Document Header Data-MIR0

L 1 1

Use

98e *ou e!er # +e7or $+o$e, *ou us! e!er !8e oo<$" 7oue! 8e#7er 7#!#

K oue! 7#!e

K Pos!$" 7#!e



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K Hross $+o$e #ou!

Cou # o+er<r$!e !ers o p#*e! <8e *ou e!er # $+o$e. :8e oo<$" o"$ #pp$es !o

7e!er$#!$o o !ers o p#*e!, !8e p#*e! ?oD, #7 !8e p#*e! e!8o7 <8e *ou e!er #

$+o$e........................................

Entering Terms of Payment for PO Reference

K %or $+o$es <$!8 pur8#se or7er reeree, !8e !ers o p#*e! #re $rs! propose7 ro !8e

$rs! pur8#se or7er, #7 # ?e 8#"e7.

K I *ou 8#"e !8e propose7 !ers o p#*e! De*, # #!!r$?u!es o !8e e< !ers o p#*e!

De* #re op$e7 o+er.

K I *ou 8#"e #!!r$?u!es o # propose7 !ers o p#*e! De*, or eB#pe #*s 1, #7 7o o!

8#"e !8e De*, !8e !8e o!8er #!!r$?u!es, su8 #s p#*e! ?oD #7 ?#se$e 7#!e or

p#*e!, #re Dep!.

K I *ou e!er # e< pur8#se or7er reeree, or eB#pe, ?e#use *ou 8#+e #7e # !*p$"

$s!#De, !8e !8e s*s!e uses !8e !ers o p#*e! De* ro !8e pur8#se or7er *ou e!ere7.

K I *ou 8#+e 8#"e7 !8e !ers o p#*e! $ !8e 8e#7er #7 8#+e e!ere7 # p#*e! ?oD,

#7 8#+e !8e e!ere7 # reeree !o # pur8#se or7er, !8e !8e s*s!e 7oes o! use !8e !ers

o p#*e! De* ro !8e e<*-e!ere7 pur8#se or7er. Jo<e+er, $ *ou 7o o! e!er !8e

pur8#se or7er #"#$ or 8#"e !8e pur8#se or7er, !8e !8e s*s!e uses !8e !ers o p#*e!

De* ro !8e e< pur8#se or7er.

Entering Terms of Payment witout PO Reference

K Cou e!er # $+o$e <$!8ou! pur8#se or7er reeree ?* #77$" # H/ #ou! or #!er$#

$e #s !8e $rs! $!e. I !8e !ers o p#*e! De* 7o o! o!#$ # +#ue, !8e !8e +#ue $s

op$e7 ro !8e #ou!$" +$e< o !8e +e7or #s!er reor7.

K :8$s ?e8#+$our 7oes o! #pp* <8e *ou e!er re7$! eos. I !8$s #se, !8e s*s!e uses !8e

!ers o p#*e! or !8e p#*e! ?oD ro !8e ree+#! $+o$e ( Payment !#? p#"e, Invoice

Reference $e7).

K I !8e !ers o p#*e! De* #re #u!o#!$#* op$e7 ro !8e +e7or #s!er reor7, !8e

s*s!e $ssues # <#r$" ess#"e $ !8e s!#7#r7 s*s!e. Cou # s<$!8 o !8$s ess#"e $=us!o$M$".

K I *ou 8#+e #re#7* e!ere7 $!es #7 !8e 8#"e !8e +e7or, !8e !ers o p#*e! #re Dep!.



:8$s ?eo< $or#!$o $s o* or re#7#?e purpose

Entering Terms of Payment !it and !itout PO Reference

epe7$" o <8e!8er *ou $rs! e!er # pur8#se or7er <$!8 P> reeree or # $!e <$!8ou! P>

reeree, !8e !ers o p#*e! #re 7e!er$e7 e$!8er ro !8e pur8#se or7er or ro !8e +e7or

#s!er reor7, #or7$" !o !8e o"$ 7esr$?e7 #?o+e.

Procedure

=8oose Logistics ® Materials Management ® Logistics Invoice Verification ® Document Entry N

Enter Invoice:8e Enter Invoice sree #ppe#rs.



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L 1 1

G!er !8e reAu$re7 7oue! 8e#7er 7#!# o !8e !#? p#"es $s!e7 ?eo<

K !asic data

> !8$s !#? p#"e, *ou e!er $or#!$o su8 #s !8e 7oue! 7#!e, !8e pos!$" 7#!e,!8e "ross $+o$e #ou!, #7 !8e !#B $or#!$o.

K Payment

> !8$s !#? p#"e, *ou e!er $or#!$o su8 #s !8e ?#se$e 7#!e or p#*e!, !8e

!ers o p#*e!, #7 !8e ?#D 7e!#$s.

K Details



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> !8$s !#? p#"e, *ou e!er $or#!$o su8 #s up#e7 7e$+er* os!s #7 #

7$ere! $+o$$" p#r!*.

K : #B

> !8$s !#? p#"e, *ou e!er $or#!$o su8 #s !8e !#B #ou!s #7 !8e !#B o7e or

*ou see! Calculate ta". I *ou see! Calculate ta", !8e s*s!e #u#!es !8e !#B

#ou! ?#se7 o !8e !#B o7es $ !8e $+o$e $!es.

K Contacts

;!er *ou 8#+e #o#!e7 !8e $+o$e, !8e s*s!e 7e!er$es !8e proessors o !8e

?us$ess !r#s#!$os !8#! 8#+e !#De p#e so #r.

K #ote

> !8$s !#? p#"e, *ou # e!er # eo !8#! ou7 ?e useu or ur!8er proess$" o

!8e $+o$e.

K $mount s%lit

Cou # 7$+$7e up !8e $# #ou! o # $+o$e or re7$! eo 8ere, or eB#pe,

#or7$" !o 7$ere! p#*e! e!8o7s or !ers o p#*e!. I *ou 8#+e e!ere7 #

p#*e! e!8o7 8ere, !8$s e!r* !#Des pr$or$!* o+er !8e

! # %(

#!

:8e Enter Invoice sree #ppe#rs.



1. G!er !8e 8e#7er 7#!# ro !8e +e7or $+o$e #s reAu$re7.2. ;o#!e !8e $+o$e. =8oose ro

Pur8#se or7er/s8e7u$" #"reee!

e$+er* o!e $ o #7$"

Eer+$e e!r* s8ee! e7or :r#spor!#!$o ser+$e #"e!

3. G!er !8e 7oue! u?er $ !8e eB! $e7 or $ *ou #o#!e !8e $+o$e !o # +e7or or #!r#spor!#!$o ser+$e pro+$7er, e!er !8e +e7or u?er.



'!! '



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4. =8oose more allocation criteria.

5. G!er 7#!# #s reAu$re7.

6. =8oose .

&. :8e s*s!e 7$sp#*s !8e $+o$e $!es #7 +e7or 7#!# !8#! #!8 !8e #o#!$o.



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So< press e!er , eB! sree #ppe#rs #s



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2 Q ' !

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'2

Finally Recor& t"e message at t"e $ottom of t"e screen:



Disp"ay In#oice Document $ MIR%

:8$s eBer$se 7eos!r#!es 8o< !o 7$sp#* $+o$e 7oue!.:o 7$sp#* $+o$e 7oue!, oo< !8e eu p#!8 "$+e ?eo< ro !8e $$!$# E;P G#s* ;esssree, 7ou?e $D$" o !8e #s! $!eo"$s!$s #!er$#s ##"ee! o"$s!$s I+o$e er$$#!$o %ur!8er Proess$"$sp#* I+o$e oue!

1. G!er !8e $+o$e 7oue! re#!e7 $ !8e $rs! eBer$se.

2. eor7 !8e $+o$e 7#!e #7 !8e reeree



! "# # ! $ % ! "& ' & + ,,- ) ,,

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3. eor7 !8e $+o$e #ou!

4. eor7 !8e Pur8#se >r7er u?er

5. =$D o !8e Payment !#?.

6. 98#! $s !8e Payment Term

&. =$D o !8e &ontacts !#?.

'. 98o $s !8e u*er re#!e7 !8e reeree P>

) #*

T"is eercise &emonstrates "o# to &isplay a list of invoice &oc!ments.To &isplay invoice &oc!ment% follo# t"e men! pat" given $elo# from t"e initial 34P asy 4ccess screen% &o!$le clicing on t"e last item:

6ogistics (aterials (anagement 6ogistics Invoice *erification F!rt"er Processing 7isplay 6ist of Invoice 7oc!ments

1. nter 2%% in t"e Fiscal ear fiel&.

2. Clic on t"e ec!te $!tton or press F8.



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'4

. Clic on t"e invoice &oc!ment no. in t"e first ro#.

9. Recor& t"e invoice &ate an& t"e reference:

5. Recor& t"e invoice amo!nt:

. Recor& t"e P!rc"ase ;r&er n!m$er:

<. Clic on t"e etails ta$.

8. ="at is t"e invoice 0!rrenc+:

). ="at is t"e invoice ,<cange Rate:



# + , ) #+#

T"is eercise &emonstrates "o# to release $loce& invoice.T"e val!e an& c!rrency from t"e *en&ors Invoice are entere& &!ring Invoice processing an&t"e system gives message for any &ifferences $et#een t"e val!e from *en&ors Invoice an&t"e P!rc"ase or&er val!es an& t"e +!antity in t"e >oo&s Receipt. T"e invoice #ill not $eposte& !ntil t"e &ifference is ?ero $et#een t"e &e$its/cre&its -or #it"in t"e allo#e&tolerances. In t"e latter scenario t"e save& invoice $ecomes $loce& !ntil t"e variation isresolve& eit"er $y correcting t"e P;% >R% t"e 3ervice ntry 3"eet or t"e 6I* 7oc!ment

itself. 4fter clearance t"e $loce& invoice can $e release& !sing transaction ([email protected] release $loce& invoices% follo# t"e men! pat" given $elo# from t"e initial 34P asy 4ccess screen% &o!$le clicing on t"e last item:6ogistics (aterials (anagement 6ogistics Invoice *erification F!rt"er ProcessingRelease $loce& Invoices

1. nter in t"e 0om(an+ 0o$e fiel&.

2. nter t"e invoice $oc!ment no. create& in t"e first eercise.

. nter 2%% in t"e Fiscal ear fiel&.

9. ns!re t"at t"e Release Man!all+ ra&io $!tton is selecte&.Note: When you release invoices m anua ll y, a list of the blocked invoices that match yourcriteria appears in the list, Blocking reasons that no longer apply are highlighted in colour,and you can delete individual blocking reason or select invoices to be released.Note: When you release invoices au t o m a t ica ll y , the system deletes all blocking reasons that no longer apply.When all blocking reasons are deleted the system automatically releases the invoice.



9. Clic on t"e ec!te $!tton or press F8.



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'- 2*

! 4

!

4

. 3elect t"e invoice $oc!ment no. create& in t"e first eercise.

<. Clic on t"e 7etails $!tton.

Recor& t"e $locing reason-s -scroll &o#n till t"e list $ottom.

). Clic on t"e Close =in&o# $!tton.

10. 3elect t"e invoice $oc!ment no. create& in t"e first eercise.

11. Clic on t"e Release $!tton.

12. Clic on t"e Save $!tton or press 0TR-S.

1. Recor& t"e message at t"e $ottom of t"e screen:



! "# # ! $ % ! "& ' & + ,,- ) ,,

2 2*

) #-

T"is eercise &emonstrates "o# to cancel invoice &oc!ment.To cancel invoice &oc!ment% follo# t"e men! pat" given $elo# from t"e initial 34P asy 4ccess screen% &o!$le clicing on t"e last item:6ogistics (aterials (anagement 6ogistics Invoice *erification F!rt"er ProcessingCancel Invoice 7oc!ment

1. nter t"e invoice $oc!ment no. create& in t"e first eercise.

2. nter 2%% in t"e Fiscal ear fiel&.

. Clic in t"e Reversal Reason Fiel&.

9. Clic on t"e Reversal Reason (atc" co&e $!tton or press F9.

5. 3elect Reversal in close$ (erio$ from t"e list.

. nter to$a+=s $ate in t"e (osting $ate fiel&.

<. Clic on t"e 7isplay &oc!ment $!tton -



! "# # ! $ % ! "& ' & + ,,- ) ,,

2 2*

%! 3 !! 5 1 1

8. Clic on t"e Follo#,on 7oc!ments A $!tton. -



! "# # ! $ % ! "& ' & + ,,- ) ,,

2' 2*

). 7o!$le clic on t"e 4cco!nting 7oc!ment.

10. ns!re t"at t"is is t"e invoice re+!ire& for reversal.

11. Clic on t"e @ac $!tton or press F.

12. Clic on t"e Cancel $!tton .

1. Clic on t"e @ac $!tton or press F.

19. Clic on t"e Save $!tton or press 0TR-S.



! "# # ! $ % ! "& ' & + ,,- ) ,,

2222

15. Recor& t"e message at t"e $ottom of t"e screen:





Documents

(714514216) Invoice Verification