SAP FI MODULE TFIN50_1

Organizational units: Various organizational units are client, company code, company, Business area, profit center, segment and functional area.

Cross company code controlling:

Assigning of more than one company code to same controlling area is possible, if it fulfill the following two conditions:

If the assigning company code using same fiscal year If the assigning company code using same chart of accounts

Parallel accounting: Having one leading ledger and multiple non leading ledgers is nothing but a parallel accounting.

Scenarios: It defines which fields are updated in new GL while posting. Six scenarios

Cost center updates Profit center updates Business area updates Segmentation Consolidation Cost of sales accounting

Variant principle: A variant can be assigned to multiple company codes.

3 steps of variant principle are: Define the variant Determine the values for variant Assign variant to the object

Posting periods: Posting periods are defined in the fiscal year variant Posting period are derived from posting date Posting periods are opened and closed in posting period variant

Types of variant: Posting period variant, fiscal year variant and field status variant are global variants.

Fiscal year may be year dependent or independent

Year dependent: It is year dependent if it fulfills any of the below one condition:

If the start and end posting dates of posting periods of one fiscal year differs from other fiscal year.

If it is shortened fiscal year

Year independent: If the start and end posting dates of posting periods are same for all fiscal years.

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Currencies: Examples are like INR, USD etc,Exchange rate: One unit of one currency equal to how many units of other currency.

Exchange rate types: Average rate (M) Standard Bank Buying Rate (G)

Standard Bank Selling Rate (B)

Exchange rate tools: Tools used to reduce the maintenance of exchange rates Base currency Inversion and Exchange rate spread

Quotations: Two types of quotations are: Direct Quotation: One unit of foreign currency is quoted for the local currency then it’s called direct quotation

Indirect Quotation: One unit of local currency is quoted for the foreign currency then it’s called direct quotation

Master data Transactional data

It is long term data and permanent data It is like a temporary data

The data which is not frequently changed Data frequently changes

It is defined at client level

It is for individual members

Chart of accounts: It is also one type of variant which we can assign to multiple company codes

Types of chart of accounts:

a) Operational chart of accounts: If all the company codes using same chart of accounts, then we select this type of chart of accounts.

b) Group chart of account: If different company code using different chart of accounts, then we select this type of chart of accounts.

c) Country chart of account: If our company code working in another country using same chart of accounts, then we go for this type of chart of accounts.

A complete GL accounts consists of 2 segments: 1) Chart of account segment 2) Company code segment

Control functions of GL accounts: No ranges Field status of account

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*** GL account number range intervals can overlap. ***Two required fields in GL master are:

Account currency Field status group

Field status of GL account can be influenced by two factors: Account group Transaction

Field status priority: Suppress, Display, Required and Optional

If we select suppress in one area and required in one area, the system displays an error message

If we select suppress in one area and optional in one area, the system suppress that particular field

If we select required in one area and optional in one area, the system takes required option as priority

Reconciliation accounts: These are GL accounts Linked to business partner master records Updated automatically Reconciliation accounts cannot be posted directly

Accounts with (or) without open item display and line item management:

a) Accounts with open item display and line item management:

Bank clearing account Salary clearing account Clearing with IR/GR

b) Accounts without open item display and line item management:

Reconciliation accounts Revenue accounts Material stock Tax accounts

Account currency: If it is a local currency, we can post either in local currency (or) foreign currency If it is a foreign currency, we can post only in foreign currency

Certain ways for creating GL master: Create manually Create with template

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Data transfer and Collective processing

Procedure for group chart of accounts and country chart of accounts:

Group chart of accounts:Group chart of accounts linked to chart of accountsGroup chart of account number entered in chart of account segment GL master

Country chart of accounts:Country chart of accounts linked to Company codeCountry chart of account number entered in company code segment GL master

Profit center: Segment is derived from profit center. If profit center is posted, segment automatically posted to

Additional (or) Alternative account assignment objects:

Profit center Business area Segment Cost center Functional area

Vendor (or) Customer accounts:

Vendor (or) Customer account numbers are defined at client level.Vendor (or) Customer number range cannot overlap but same number range can assign to multiple account groupsVendor (or) Customer number ranges may be internal (or) externalOpen item management and line item display are managed on for vendor and customer accounts

A complete vendor account consists of 3 segments:

General data Company code Purchase organization

A complete customer account consists of 3 segments:

General data Company code Sales area

To avoid creation of duplication of accounts

Using match code before creation of accounts Activation of automatic duplication check

Control functions of vendor / customer account group: Number ranges Field status

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One time account

Screen layout of sub ledgers are influenced by three factors: (Key word – ACT)

Account group specific Company code specific Transaction specific

Dual control:

If one person makes changes to master record and another person accepts that changes or not in master record is nothing but a dual control principle. If we make particular master record as a sensitive, then payment to that particular customer (or) vendor is blocked.

Alternative payer (or) payee:

It is entered at client level or company code level. It gives priority to company code level data.It is allowed for permitted payer/payee also.

Head office/ Branch office:

Here, customers place order locally (branches) and pays centrally (head office).

Document: In SAP, we call voucher as a Document

Document principle: In SAP, Every document is saved with unique number until it is archived.

Document Structure: It consists of two parts: Document header: Controlled by document type Line item: Controlled by posting key

Control functions of Document:

Number ranges Account types allowed Posted with net procedure (net document type) Document header text Reference

Document is identified by 3 fields:

Company code Document number Fiscal year

a) Every document contains minimum of 2 and maximum of 999 line itemsb) Document number can be internal or external.c) Document number rangers cannot overlap but number ranges can assign to multiple document typesd) Document types are defined at client level

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e) Document numbers are defined at company code level

Control functions of posting keys:

Account type Posting debit or Posting credit Field status of additional details

Field status of GL doc: Field status Posting key

Field status of SL doc: Posting key

Posting periods: It is a variant, can be assigned to multiple company codes

Posting periods are defined in fiscal year variant. Posting periods are derived from posting date.We can open multiple posting periods at a time but we can open only two posting period intervals at a time.

Posting authorizations: Posting authorizations are expressed in tolerance groups. We have 3 types of tolerance groups:

GL tolerance group, Vendor (or) Customer tolerance group and Employee tolerance group.

Simple documents: These are also called “Single screen documents” or “Enjoy transactions”It is applicable for: GL accounts

Vendor invoice/credit memo Customer invoice / credit memo

Cash journal

Document Splitting: In document splitting, we have two views:

a) Entry view: It is the view which appears to the document creators b) GL view: It is the place where document is split according to characteristics.

Document splitting characteristics: Profit center Business area Segment

Document splitting procedure: It is a splitting procedure is total of all splitting rules of all business transactions.

Steps for document splitting:

Active split (Rule based split)

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Passive split (While GL posting) Zero balance indicators

Default Values: (Key word: USAAP)

User master System data Accounting functions Account master Parameter memory

Change Control: Once we post the document we have a chance to edit some fields like document header text, reference number, value date, text, assignment but by using change control function we can restrict to edit those fields also. Change control rules: (Keyword – ACT)

Account type Company code Transaction (special GL etc,)

Prerequisites of change control:

Line item is not cleared Posting period is not closed Posting debit/credit Non invoice related credit memo

Document Reversal: Two types of document reversals:

Normal reversal: We need to mention reversal reason Transaction figures increases

Negative reversal: We need to mention reversal reason (Key word-WTC) Transaction figures doesn’t increases

Company code must allow negative postings

Payment terms and Cash discount:

Payment terms define: Baseline (invoice due) date for payment Cash discount periods (days) Cash discount percentages

Payment terms are entering either at master level or at document level.

Defaults for Baseline date: No default Document date Posting date Entry date

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Cash discount base: It divided into two types.

Net procedure: Cash discount loss accountClearing account

Gross procedure: Cash discount expense account Cash discount received account

Taxes: SAP supports the following taxes to be levied.Tax on sales/purchasesUS sales taxAdditional taxesWithholding taxes

Two taxation types:Federal (country level)State (Jurisdictional level)

System provides support for: (Key word – AAAR)Calculate tax amountsDetermine tax accountsPerform tax adjustmentsPerform tax reporting Tax account determination:Posting keysRulesTax

Tax code: It is assigned at country level. It is entered in document. Tax code = Tax type + Percentage of tax (for instance, 5%sales tax)

Cross company code transactions:

a) If one company code procures goods for other company code (Central procurement)b) If one company code pays invoices for other company code (Central payment)c) If one company code sells goods to other company code

Here, One company code act as a “Clearing company code”

Tax is not distributed automatically according to the expenses incurred in different company codes. But it is posted in first company code where invoice is raised

Components of cross company code transaction: (Key word: 3Fs)

First company code document number First company code number Fiscal year

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Open Item Clearing: Two types of clearing are:

Post with clearing: Select open invoices It is applicable all accounts, account types and currencies We can do payment either manually or through APP program

Account clearing: Examples are down payment, payment on account etc, We can do payment either manually or through ACP program

Payment differences: Consists of two types are:

Within tolerance: Automatic cash discount Manual cash discount Writing of difference

Outside tolerance: Partial Residual Payment on account

Cash Journal: It can be assigned to number of company codes. Document splitting is possible in cash journal.

Cash journal applicable for:G/L accountsVendor accountsCustomer accountsOne time customers

Cash journal is not applicable for:MaterialAsset

Advantages of New GL:

Extended Data Structure: All conceivable requirements for external legal reporting can be addressed from a single data set

Document splitting: New GL has 2 views: Entry view and GL view. Using the splitting characteristics, we can split the document in GL view

Parallel accounting: Having one leading ledger and multiple non leading ledgers are called parallel accounting

Real time integration CO FI: Reconciling the CO and FI used to be done manually during the month end by posting the values from CO to FI.

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END OF TFIN50_1TFIn50_2

A Bank master record can be identified by two ways: Bank id (Bank key) and Bank Country

In SAP, Bank master record can be identified by two ways: House bank id and Account id

Four ways of creating Bank Master Records: (Key word: LABH)

by importing Lock box using create bank transaction in Accounts payable & accounts receivable

master data Bank directory House bank

Automatic Payment Program configuration steps: (T/C: FBZP)

All company codes Paying company code Payment method per country Payment method per company code Bank selection House bank

Steps of Bank determination: (Key word: BRAVE)

Bank accounts Ranking order Available amounts Value date Expenses/Charges

App run: (T/C: f110) (Key word: 4Ps)

a) Parameters: Parameters are like company code, payment method, vendor and next posting date

b) Proposal: It contains proposal list and exception list

c) Payment run: It is the stage where general ledger and sub-ledger accounts are updated

d) Print: It is going to print a) Advice notes b) Checks and c) Summaries

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Sequence: Parameters Proposal Payment run Print

Advantages of bank sub accounts:

a) We can easily reconcile the bank account balances at any timeb) The sub account contains all incoming & outgoing payments until money is actually debited or credited into bank account.c) Sub accounts have to be assigned payment method while configuration itselfd) Bank sub accounts are managed on open item basis with the line item display

Data medium Exchange (DME):

DME is an electronic file contains relevant payment information according to the banking rules of the country. It is stored in DMA in different file formats (TemSe file and PC file) and it can be downloaded to disk/tapes, can be printed and it can be sent to house banks. DME is usually used with payment methods.

Payment media workbench (PMW):

PMW is used to create payment media like checks, advice notes, summaries etc,

Advantages of PMW:a) For payment media (checks):

Uniformity New formats can be created easily without any programming Formats can be used or edited.

b) For payment advice notes:

Uniformity All advice notes in one print file Better sort options for advice notes

Granularity: It is specified in the payment media format and how payment media is to output separately in payment groups. Payment group correspondence to one payment file.Examples are company code, house bank, and vendor

Schedule manager: It is automation tool for periodically recurring activities. Task list is a key element for schedule manager.

Task list types are: a) Program with variant (or) joba) Transactionb) Notesc) Process definition

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Dunning: Dunning area is a sub-structure of company code. Dunning procedure is only assigned at master record.

Dunning Procedure: (Key word: PLEATE) Dunning Procedure Dunning Level Dunning Expenses/charges Dunning Amounts (minimum amounts) Dunning Text Dunning Environment

Number of days in arrears (Acct): Account is selected if at least one item has crossed this condition (applies only to 1st dunning level)

Line item grace period: All items to be dunned if they cross line item grace period.

Maximum number of dunning levels: NINE

Expenses/Charges: It must be minimum fixed amount (or) minimum percentage

An item whose number of days in arrears is less than or equal to line item grace periods, it is not considered for dunning

A dunning proposal is considered to be changed of:

At least one item has reached a different dunning level A new item is added to dunning notice Dunning level of the account is changed

Dunning Run (T/C-f150):

Parameter Proposal (or) Dun run Print

Steps for Dunning run (proposal):

Select the account (based on no of days in arrears) Dun the line item (based on line item grace period) Dun the account

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At the account level it always receives highest dunning level.If we choose always dun option, dunning notice is printed even if dunning proposal has not changed since last dunning run.

Every Dunning Run is identified by two fields: a) Run date and b) Identification

Due date: Day by which liabilities should have been paidDunning date: Day by which overdue items are dunned

All dunned items are overdue but all overdue items are not dunned.

Dunning keys are used for preventing certain line items (invoices) exceeding particular dunning level.The account can only be dunned if at least one of the items has reached minimum number of days in arrear (Account).

If the start date of legal dunning procedure is entered in account master the account is always dunned if one of the following conditions is fulfilled.

Postings have been made since last dunning run Always dun in legal dunning procedure is selected

System doesn’t send any dunning notices to customer with legal dunning procedure even if dunning data has changedOnly changes in dunning proposal apply to current dunning run

After the dunning proposal is created, it can be edited by dunning clerk until he/she satisfied. The following lists can be printed:

Dunning statistics Dunning list Dunning history Blocked accounts (It can be edited) Blocked line items (It can be edited)

We can dun customers, vendors and one time accounts

Dunning Run

Select the account

Dun line item

Dun account

Dunning run

Run date Identification

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Print program groups the items to be dunned with a dunning notice according to various rules.Generates during notice for each groupEnters the dunning date in items and accounts

Dunning Grouping: 3 Dunning groups are: Company code Dunning area Account

Special Dunning Grouping: 3 Special dunning groups are: Dunning level Grouping key Decentralized processing

Correspondence:

Types of correspondence: (Key word: PAIOU)

Payment notice Account statement Individual correspondence Open item list User defined

Every correspondence type has a print programEach print program has a variantEach print program has a form

Required information for generating correspondence: a) account no and b) document no

Pre closing activities for month end closing:

FI – Posting of accruals, depreciation etc,SD – Posting of good issueHR – Posting of staff expenses, payrollMM – Posting of Goods receipt, Invoice receipt and material revaluation

Financial statement versions:

Correspondence

Account number Document number

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Financial statement versions are prepared according to parties interested for instance, tax authorities, and external users and for internal purposes

When we need consolidation, we need to create special financial statement version which has group account number.There are two ways to create financial statement version:

a) Enter in directory of financial statement versionb) Create hierarchy and assign accounts

Special items of financial statement versions:

Assets Liabilities Profit Loss Profit & loss results Accounts not assigned Notes to financial statements

*** Financial statement version has a maximum of 20 hierarchy levels ***

Balance Confirmation: Customer account closing activities

Legal Organizational

Balance confirmation Carry forward balances

Foreign Currency Valuation Block posting period and open special periods

Value adjustments Reconciliation

Regrouping Close special period for customers

It delivers 3 types of lists: Check list Error list (if any) Results table

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Customer balance confirmation (T/C - f.17): SAPF13ODVendor balance confirmation (T/C – f.18): SAPF130K

Foreign currency valuation: FAGL_FCV

Foreign currency valuation is always required for foreign vendorsValuation can’t be posted to reconciliation account (payables account), it is posted to an adjustment account. Valuation is like an approach

Valuation methods: Lowest value principle (LVP), Strict lowest value principle etc,LVP: Difference between previous year and current yearSLVP: It doesn’t allow for write ups

Value adjustment: These are of two types: a) IVA and b) FIVA

a) Individual value adjustment (IVA):

Doubtful receivables written off using IVA Special GL indicator (E) Apply Zero percentage tax codes If debt has been paid, IVA is reversed If debt is irrecoverable, posted to depreciation of receivables account

b) Flat-rate individual value adjustment (FIVA):

Overdue of receivables Overdue days and debit rate percentage is entered in Value Adjustment Key VAK is assigned to customer master Valuation run (F107)

Regrouping: FAGL_CL_REGROUP

a) It sorts receivables and payables according to remaining period of lifeb) It makes required adjustment postings

FAGL_FCV

Line item valuation (GL/V/C open

items)

Balance sheet Valuation

(BS accounts)

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Accrual Engine:

Advantages of Accrual Engine:

Automation of accruals or deferrals, no fixed amounts/time is required Simulation (future accruals) Supports parallel reporting Extensive information system Application component are given by SAP Automatic periodic posting (self adjustment)

Application Components of accrual engine:

Manual accrual in FI Provisions for awards in HR Intellectual property right management Lease accounting

Closing activities of accrual engine:

Balance carry forward Reconciliation of GL docs with AE docs

Posting control for accrual object:

Company code Accrual type Accounting principle

Financial closing cockpit:

Advantages/Applications of closing cockpit:

Automation of recurring periodic folderProcess flow defined chronologically for determined dependenciesVarious persons responsibleDocumentation status of all periodic activities

FAGL_CL_REGOUP

Sorts according to the remaining period of

lifeAdjustment postings

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Same uniform interface for all users involved

Task types: Five task types are: Program with variant Transaction Notes Flow definition Remote task

Closing cockpit concept:

Closing cockpit procedure:

Define organizational hierarchy Create task list template Create tasks Define dependencies Create task list Release task list

Plan

Monitor

Analyze

Execute

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TFIN52

Asset accounting deals mainly with fixed assets like Land, Plant &machinery etc,

Char of A/Cs and Chart of Depreciation defined at client level. These are assigned to Company Code. Chart of Depreciation contains list of Depreciation Areas

Depreciation area nothing but a valuation approach used for internal/external (or) legal/management purposes

Depreciation Areas: 01 – Book Depreciation 02 – Special Tax Depreciation Area 20- Cost Accounting Depreciation Area

Basic (or) Primary (or) Original Cost accounting (or) Management accounting (or) Controlling accounting (or) Internal accounting assignment objects:

Cost Center Order Activity Type

Asset class is the classifying criterion of assets. For instance: Furniture, Vehicles and AUC etc,

Control functions of asset class: Number ranges Screen layout Account determination

Additional functions of asset classes: Copying from reference asset class Defining allowed entries for user fields Storing default values in asset class

Screen Layout has maintained levels: Asset class Main number Sub number Copy/Reference

Names, numbers and logical field groups of tab pages can be changed

Asset classes, Chart of Depreciation and Chart of Accounts are defined at client level.One chart of depreciation can be assigned to multiple company codesAn asset class consists of 2 main sections: 1) Master Data and 2) Depreciation Data

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Account determination key is stored in asset class. It is a link between asset class and GL accounts. We can use same account determination key for multiple asset classes and multiple chart of accounts.

Depreciation Key is the link between Depreciation calculation methods and Depreciation area

Asset master records can be created in two ways: By giving asset class and company code we can create manually Using existing asset master record as reference

Sub Numbers: We can divide assets by sub numbers, if:

we want to manage subsequent asset acquisition in following years we want to manage individual part of assets separately we want to split assets according to various technical aspects

Substitution rule for mass changes:

Condition (or) Pre-requisite Substitution (or) Replacement

Asset Acquisition: It can be done in 3 ways:

Acquisition from external vendor(AA integrated with AP) Using clearing account (non integrated) Integration with MM

Reasons for non integrated postings: invoice arrived before the asset asset is delivered and used but invoice not yet been delivered

The following information is automatically set in asset master at the time of first acquisition posting:

Capitalization date, first acquisition and ordinary start date which is derived from asset value date

Acquisition year and acquisition period which is derived from asset value date of acquisition and period control method

Transaction types must be used for each and every posting, to identify the transactions whether it is an acquisition (or) retirement (or) transfer. Asset history sheet uses different transaction types to identify different transactions.

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Asset Acquisition integrated with MM (P2P) process: P2P: Procure to Pay: (When we purchase goods from vendor):Purchase Request Purchase Order Goods Receipt Invoice Receipt Payment

OTC: Order to Cash (When we sell goods to customers)Sales Request Incoming order Transport Delivery posting of goods issue Billing Dun and payment

When we provide services to customers:Incoming order Account assignment Billing Dun and payment

Asset Retirement: Asset Retirement period defaulted by asset value date of retirement and period control method.

Different ways for posting retirements:

Retirement with revenue and customers (integrated asset retirement) Retirement with revenue and without customers (non integrated) Retirement without revenue(Asset retirement by scrapping) Mass retirement Retirement of several assets

The following information can be entered at the time of retirement posting: Asset number Retirement transaction type Asset value date Portion of the part of asset being retired or the indicator for complete

retirement

Asset Transfer: Two types of asset transfers:

Intra company transfer: Transactions within company code Inter company transfer: Transactions between company codes

Possible reasons for intra company transfers:

A master record was created and posted to in the wrong class Split up an asset & move part of asset and part of asset be transferred to new

asset Settle an AUC and transfer it to finished product.

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Asset under construction (AUC): AUC has two phases:a) Under construction phase and b) Useful life phase

Transferring AUC from under construction phase to useful life phase is called “Capitalization of asset under construction”.

Under construction phase of AUC can be managed in two ways:

No AUC or Summary settlement Line item settlement

We can also use Special tax depreciation area (02), investment measures and down payment for AUC.

Settlement of AUC using line item will be done by using settlement profile.

Create settlement profile Assign settlement profile to company code Select line items in proportion to receivers Define distribution rules for line items Post settlement of line items to the specified receivers.

Periodic Processing & depreciation:

Depreciation is posted on periodic basis Depreciation can also be used for reporting purposes. For instance, it will not post

any values to GL.

Types of Depreciation:

Ordinary Depreciation Unplanned Depreciation Special Depreciation or Special Tax Depreciation

Calculation methods:

Base method Declining Balance method Maximum Amount method Multi Level method Periodic Control method

These calculation methods are assigned to depreciation key and depreciation key is activated in depreciation area to apply depreciation terms in asset master data.

Depreciation terms are stored in asset master record.

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System determines the depreciation start date using asset value date and period control method.

We can define interest should be calculated for cost account depreciation area. We can use index series for indexing the acquisition and thus calculating

replacement value For cost accounting depreciation we might have to calculate imputed interest or

capital tied up in assets. If revaluation is used in depreciation area, we can specify a default index series

for calculating the replacement value in the asset (or) asset class. For each fiscal year, we have to specify index series. If they are missing, system

automatically switches to simulated annual rate.

Asset Explorer: It displays the values of individual asset, its origin, depreciation areas, posted values, posted values, comparison and parameters. T/C – AW01N

iAsset History Sheet: It is a comprehensive year end (or) intermediate report. It displays all the assets, asset classes and transactions.Examples: Acquisition, Transfer, Retirement etc, T/C- AR02

Sort variant: It has five sort criterions. Those are:Company code, Business area, Balance item, Balance account and Class.

Fiscal year change (Only for Assets): (T/C-AJRW)

Fiscal year program will be run for whole company code Fiscal year program open up new annual fields for each asset in New Year The earliest we can start this program is in the last posting period of current year Previous year must be closed for business.

Year end closing (Used for GL, Assets, Vendor or Customer): (T/C-AJAB)

After depreciation lists and assets history sheet has been checked and depreciation is posted

If a depreciation area posts assets balances periodically to general ledger, we have to start the report for periodic APC, at least once in update run

If final result is not satisfactory, we can carry out depreciation simulation and make adjustments postings

If we change any depreciation values, we must run depreciation posting again

The year-end closing program checks whether:

Depreciation and asset balances are posted in full Assets contain errors or are incomplete

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List Viewer: Functions of list viewer:

Totals and Subtotals (summation) Ranking Lists Filtering Expanding and Collapsing columns Changing and saving Layout Mass changes Sorting in Ascending and Descending

Reports: These are available at three places:

System Services Reporting Information system in each area Role based user menu

Field properties (attributes) of variant:

Hide a field Protect a field Required

Report Variables: There are two variables:

Table variable Dynamic date calculation

Types of List:

ALV Classic list: Used for overview of list and also used for print function ALV Grid list: Used for detailed view of individual accounts and for online a/c

**** System automatically updates assignment field for a line item according to sort field entry in master record ****

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Drill down reporting:

It is a dialog oriented information system available to evaluate data from FI, GL, AP and AR databases

Report painter has definition of: Report writer report b) DDR forms and C) Planning Layouts

Advantages of Drill down reporting: Financial Statement analysis and variance analysis GL balance display AR/AP line item analysis Customer/Vendor balance display Key figures

a) Report definition contain characteristics, key figures and formsb) Basic elements of drill down reporting are characteristics and formsc) Characteristics include Company code, Business area, Fiscal year, Posting period etc,d) Key figures include Quantities, Values and Calculationse) Examples of Key figures: Total debit balance, Total credit balance, Sales/Employee etcf) Combination of characteristic and characteristic value is called “OBJECT”

Form: A form is a semi finished product of a report. There are three types of forms: Single axis without Key figures Single axis with Key figures Double axis with Key figures

Each Drill down reporting can have multiple lists they are divided into two types: Drill down list (overview of all objects) Detail list (individual objects)

It is represented as follows:

DDL (Drill down list) = KFC (Key figure column) DDL (Drill down list) = CHR (Characteristic row) DL (Detail list) = KFR (Key figure row) DL (Detail list) = CHC (Characteristic column)

Special GL Transactions:

I) Special GL Classes:

a. Down payment: Down payment and Down payment requestb. Bills of Exchange: Bills of Exchange and Bill of Exchange requestc. Other: IVA, Guarantee, Interest and User defined

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II) Special GL Types:

a) Noted Items: These are like Reminders.These are single line account assignmentNo Zero balance checkNot updated in GLNot part of financial statements.Examples: Down payment request, Bills of exchange request

b) Automatic off setting entries (statistical):Posted on permanent offsetting accountPart of notes to the financial statementExamples: Bank Guarantee

C) Free offsetting entries:Posted on freely defined entriesPart of financial statementsExamples: Down payment and Bills of exchange

Down Payment of Customer:

Down payment request Down payment received Customer invoice Clearing Down payment with customer invoice clearing

Two different ways of saving documents:

Parking and Holding documents

Parking Documents Hold Documents

Document number assignment No document assignment

Advantages:Dual control principle, It is a free assignmentAuthorization approvalResponsibilities andWorkflow linked to parked document

Transaction figures are not updated Transaction figures are not updated Some of the documents are used for Documents not used for evaluationevaluation reports

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Workflow: It is a variant and can be assigned to multiple company codes.

Four process dimensions of workflow: Organizational structure (Who) Process structure (When) Function (What) Information (Which)

Advantages of SAP Business workflow:a) It is a tool for the automation of business process in SAP systems and between systemsb) It is not tied to a particular application and can be adapted to customer requirementsc) Works the same way in all applicationsd) Coordinates all the integrated taskse) Supports the user actively

Validation and Substitution:Application area: It is the area where we apply our validation and substitutions. It may be FI/CO/MM/SD.

Call up points: These are the places where we really call up valuation and substitution in our FI document.

Types of call up: 3 types Document header Document Item Complete document

Validations: It consists of three parts. Those are: Prerequisite Check Message

Substitution: It consists of two parts. Those are: Prerequisite (or) Condition Substitution (or) Replacement

Formula Editor contains 3 things: Operands Logical operators Comparison operators

Archiving: The procedure for archiving the file is given below:Generate archive file Store archive file Delete data

END OF TFIN52 ALL THE BEST

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