SAP Comparison of FI-AR vs FI-CA

FI-AR versus FI-CAComparison

© SAP AG 2004, Title of Presentation / Speaker Name / 2

FI - Contract Accounts / Introduction

The Contract Accounts Receivable and Payable component is a subleger developed for industries with a large customer base and a correspondingly high volume of documents to post.

These include the insurance, utilities, telecommunication and media industries as well as the public sector

The development of the FI-CA component was focused to the massdata processing and a high degree of flexibility in functionality.


Content

Master Data1

Basic Functions2

Business Transactions3

Technical Highlights FI-CA4


Master Data - General

FI-AR Debitor

Maintenance of personal master dataMaintenance of process orientedcontrol data

different control data only availablewith different customer numbers

FI-CA

Business PartnerMaintenance of personal master data

Contract AccountMaintenance of process orientedcontrol datan contract accounts can beassigned to one business partner

Business Partner / ContractAccount

easy extensibilityeasily modificable


Master Data – specific Details

FI-AR Debitor

1 address per customerFixed fields for communicationCustomer data and control datain a single accountAddress data cannot be verified

FI-CA

Business Partner

n addresses allowed per partnern communication methods( phone, fax, e-mail )Changes possible in futureAddress data can be verified( city, street, postal code )

Contract Account

Separate payment data for incomingand outgoing paymentsAccount determination indicator foruse in posting controlAlternative dunning recipient / addressTime restricted blocks


Riskmanagement

FI-AR FI-CA

Creditworthiness

Used to assess the customerAssessment based on a basis leveland additional values coming out from dunning, returns or write-offsWeighting table for time basedweighting of automaticcreditworthiness pointsPercentage factor for flat-rateincrease or decrease of automaticcreditworthiness

Nothing likecreditworthinessavailable

Credit managementdefinition and tracing of a credit limit

use of SD component isrecommended


Content

Master Data1

Basic Functions2




Posting – Assignment

FI-AR FI-CA

Transactions

Predefined transactions are used foraccount assignmentAdditionally the account determinationassignment indicator and companycode are used für account assignment

Optionally cost center, PSP-element, dunning, payment and interest blocks, interest indicator can be defined for thetransactions

Posting Keys

Posting keys defines debits and creditsGeneral ledger accounts are enteredmanually in each line itemAdditional assignments like costcenter, PSP-element, dunning, payment and interest blocks, interest indicator are entered in eachline item


Posting – statistical Postings

FI-AR FI-CA

Statistical Indicator

Statistical posting occurs one-sidedonly in the subledger.

The G/L posting is only entered afterpayment of the statistical postingStatistical postings are handled likenormal postings (dunning notice, automatic debit) in the subledger

Special General Ledger

Statistical postings are onlypossible with special G/L postings

No automatic clearing of special G/L transactions


Tax of Sales / Purchases

FI-AR FI-CA

Tax Determination Code

Tax is determined using a tax determination code

Tax determination code is converted intothe FI tax code according to date

Tax Code

Tax Codes changes when the tax rate changes


Account Balance Display

FI-AR FI-CA

Preconfigured Line Layout Variants

Item SelectionPredefined line layout variantsSwitch between the variants within theaccount balance displayVariants of „total variants“ type withpreconfigured accumulationPayment list

Standard Reporting

Item selectionABAP List Viewer


Correspondence

FI-AR FI-CA

Correspondence / Print workbench

Create formulars with complex datahierachyIndividual requests or mass requestsHigh performance for mass dataprocessing

Correspondence

Create simply structured formularsIndividual or periodic requests


Content

Master Data1

Basic Functions2




Business Transactions - Overview

Interest Calculation

Dunning / Collection

Incoming and Outgoing Payments

Returns

Deferral

Installment Plan

Write-Offs / Transferring

Integration General Ledger Accounting


Interest Calculation

FI-AR FI-CA

Account balance interest calculationonly available in special industriesItem interest calculationMass processing Processing in individual line itemsInterest parameters according to dateInterest calculation for future periodspossible using the installment planInterest scheduleUsing mass processing as part of otherbusiness transactions like dunning

Account balance interestcalculationItem interest calculationBatch processingParameters are defined in masterdata or in document


Dunning

FI-AR FI-CA

Variable number of dunning levels per dunning proceduren activities per dunning procedure –forms, function modules, mail, workflow for external activities, and exception handlingDunning history –Each dunning notice can be traced in the system at document levelDunning dependent on customercreditworthinessTransfer of dunned items to externalcollection agencies from dunningprocedure

Maximum number of dunning levelsDunning activity is the form excludedNo dunning history, only informationshowing which document was in thelast dunning procedure


Collection

FI-AR FI-CA

Release of open items to transfer to external collection agenciesOpen item ManagementManual or automatic processing of the collection agency informationPosting of charges and interests

Nothing like collection functionalityavailable


Payment Run

FI-AR FI-CA

Payment/repayment to various bank accountsAbility to block payment and repayment separatelyPayment and repayment via creditcard/customer cardNo amount limit per bank due to parallel executionBanks can be selected per run and do not have to be specified in Customizing

Payment/repayment always to thesame bank accountPayment block applies to bothincoming and outgoing paymentsNo credit card processing without theSD componentAmount limit possible for each bankBank priorities are defined in Customizing Other bank only possible aboveamount limit, (only as alternative, notpossible to reassign)


Incoming Payments

FI-AR FI-CA

Automatic and manual lots can becreated - a lot is a defined number of payment transactionsLot is posted automatically in thebackground according to defined criteriaPartial payments for one documentpossible without needing to create newdocuments (residual document) Extensive clearing controlIf clearing is not carried out (based on theclearing criteria defined) payment isposted on account to the contract accountor posted to clarification worklistWorkflow integration of the clarificationworklist

Manual individual creation –posting onlineusing the Electronic Account Statement (FI-BL) for automatic posting and assignmentAssignment by either documentnumber, assignment, or reference –Immediate posting possible, otherwisemanual assignmentNo clarification list Only manual payment on accountNo partial payment upon receipt of theoriginal document number, insteadcalculation of residual items


Returns

FI-AR FI-CA

Automatic processing of returns; creation of a return lotManual creation of a return lot ispossibleThe return reopens the sourcereceivable and clears the paymentposting insteadFollow-up activities possible for eachreturn reason - dependent on numberof returns and creditworthiness of business partnerReturns history

No separate function existsImplementation is achieved throughresetting of clearing, manual postingof returns, and account maintenance


Deferral

FI-AR FI-CA

Due date of business partner itemscan be deferred without changing theoriginal due date Information stored in documenthistory

Deferral can only take place via thebaseline date for payment.The original values are hereby lost No history


Installment Plan

FI-AR FI-CA

Functionality „Installment Plan“ isavailableBusiness partner items of one accountand one currency can be summarized in one installment planIntegration into other business transactions like dunning or interestcalculationInstallment plan can include bank charges for processing and interest forexpected payment arrearsInstallment payments are managed like partial payments on original itemsInstallment plan can be deleted both automatically and manually

Functionality „Installment Plan“ is notavailableInstallments are only represented by a special payment term that generatesseveral posting linesDeleting or changing number of installments only possible withadditional posting and reversalPosting of bank charges and calculating interest on installments isnot supported. This has to be carriedout manually


Write-Offs / Transferring

FI-AR FI-CA

Uncollectable receivables can becleared automatically – batch runChecking rules can be definedAutomatic determination of theexpense accounts

Transferring from one business partner or one contract account to another is possibleMost of the posting information will betransferredCheck if transfer is possible

Uncollectable receivables can bewrote off manually

Transferring with or without clearingpossible


Integration General Ledger Accounting

FI-AR FI-CA

No direct posting to FI-GLPostings are summarized in totalsrecords according to posting date and reconciliation keyPeriodic summarization and transfer of data to FI-GLOne FI-GL document per totalsrecord - one line item per account

Direct update of GL dataNo summarization


Content

Master Data1

Basic Functions2




Technical Highlights FI-CA

Documents are implemented with the minimum number of fields required(Repetitive structures for installments, subitems for partial payments)

Document structures enables high performance processing of criticalbusiness transaction

Parallel processing of mass data (Intervalls); each job processes a subarea of the data set

Standard processes can be changed without modification

Events: At the time of the event, the system asks whether a customer module,industry module, or standard module is to be executed


Key Capabilities FI-CA

The following features are key capabilities of the FI-CA component::

Extensive Functionality enables automative processing of business transactions with extensive flexibility

Mass Data Processing

Functional Enhancement using EventsFinancials functions can be tailored to precisely match the customers' need without modification and the ensuring of full future maintenance.


Contact

For further information please contact:

Martina HilzingerSAP Deutschland AG & Co. KGNeurottstrasse 1569190 WalldorfT +49-6227/7-41848F +49-6227/7-819114M +49-170/2200018E [email protected]

mailto:[email protected]


Agenda

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